Minutes EDC 4A 06/25/2002MINUTES OF WORKSHOP/REGULAR SESSION
ECONOMIC DEVELOPMENT CORPORATION 4A
TOWN OF TROPHY CLUB
June 25, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Economic Development Corporation 4A of the Town of Trophy Club, Texas, met in
a Regular Session on June 25, 2002. The meeting was held within the boundaries of
the Town and was open to the public.
DIRECTORS PRESENT:
J. D. Harvey
Pete Reincke
Dwight Morrow
Neil Twomey
DIRECTORS ABSENT:
Gary Cantrell
President
Vice -President
Director
Secretary/Treasurer
Director
STAFF AND GUEST(S) PRESENT:
Roger Unger Staff Liaison
Jan Woodruff Recording Secretary
WORKSHOP SESSION
CALL TO ORDER AND ANNOUNCE A QUORUM:
President Harvey called the meeting to order at 6:05 pm, announced a quorum, and
proceeded to the regular session.
DISCUSSION OF REGULAR AGENDA ITEMS:
ADJOURN WORKSHOP SESSION:
REGULAR SESSION
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DISCUSSION AND APPROPRIATE ACTION ON PAYMENT OF 10 -ACRE PARK
BILLS INCLUDING THE CONCESSION STAND, ETC.
The concession stand plumbing and electrical has been started and the foundation has
been poured. Approximately $77,000 has been paid out so far. A document of all costs
with backup invoices should be submitted to EDCA for a lump sum reimbursement
payment to the Town of Trophy Club. $175,000 has been committed for the concession
stand. No action taken.
DISCUSSION OF JOINT MEETING WITH EDCS BOARDS, WAYS AND MEANS
COMMITTEE, PARKS AND RECREATION COMMMITTEE, AND THE TOWN
COUNCIL.
A meeting needs to be scheduled soon for a discussion of pool and park changes. Staff
will arrange a meeting in the near future. This item was tabled.
PAGE 2 TROPHY CLUB EDC4A JUNE 25, 2002
DISCUSSION AND POSSIBLE ACTION WITH RESPECT TO VACANCIES ON EDCA
AND RECOMMENDATION FOR CHAIRMAN TO THE COUNCIL.
J. D. Harvey will remain the Chairman. Tabled since the Town Council decides who is
appointed on EDC Boards and other committees.
DISCUSSION AND APPROPRIATE ACTION TO DEVELOP A PROCEDURE TO
REMOVE AND ADD SIGNATURES ON EDC CHECKING ACCOUNTS AND IT
ACCESS FOR EMAIL.
It was recommended that an agenda item for the Town Council needs to be completed
for procedures for changes in bank accounts and Information Technology when a person
leaves a committee or board.
DISCUSSION AND APPROPRIATE ACTION TO INCLUDE THE EDC 4A IN THE
ENGAGEMENT LETTER TO THE AUDITORS.
$2250 was quoted by Chris Rutledge with Rutledge Crain & Company per EDC. Roger
Unger will call and talk to Chris. This item was tabled to the next meeting.
DISCUSSION AND APPROPRIATE ACTION TO DEVELOP A BUDGET FOR FY2003:
Roger Unger and Jan Woodruff worked with the Directors to put together a budget.
Approval tabled until the next meeting until after meeting with EDCB, Parks and
Recreation, and Town Council.
DISCUSSION AND APPROPRIATE ACTION TO ATTEND A TRAINING SESSION
FOR HB 3178 FOR ECONOMIC DEVELOPMENT:
Tabled until next meeting. Jan Woodruff told the EDC board that there would be a local
training session in August in Mesquite but the date has not been set.
REVIEW AND APPROVE MINUTES:
Director Reincke made a motion to approve the minutes for May 28, 2002. Director
Twomey seconded the motion. The motion passed unanimously.
REVIEW AND APPROVE FINANCIAL STATEMENTS:
Director Reincke made a motion to approve the financial statement for the month of May
2002. Director Twomey seconded the motion. The motion passed unanimously.
OTHER BUSINESS:
Dwight Morrow was recognized as a new Director for EDCA.
The next meeting was changed to July 29, 2002, at 6:00 p.m.
ADJOURN:
Director TWbmey made a motion to adjourn the meeting at 6:52 p.m. Director Morrow
second d. Motion passed unanimously.
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Neil Twomey r
Secretary/Treasurer