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Complete Agenda Packet - 08/25/2020Town Council Town of Trophy Club Meeting Agenda 1 Trophy Wood Drive Trophy Club, Texas 76262 Council Chambers7:00 PMTuesday, August 25, 2020 CALL TO ORDER AND ANNOUNCE A QUORUM INVOCATION led by Pastor Clingan, The Church @ Trophy Lakes PLEDGES led by Council Member Bone Pledge of Allegiance to the American Flag. Pledge of Allegiance to the Texas Flag. PUBLIC COMMENTS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action or discuss any presentations made to the Council. Presentations are to be limited to matters over which the Council has authority. You may speak up to four (4) minutes or the time limit determined by the presiding officer. Each speaker must complete the Speaker's Form to include the topic(s) of your statement or may submit an email to mayorandcouncil@trophyclub.org . ANNOUNCEMENTS AND PRESENTATIONS 1.2020-251-T Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood). *CARES Fund Update 2.2020-248-T Presentation of New Business Opening - PD 30 (S. Norwood). *The Byron Apartment Complex @ Trophy Club 3.2020-250-T Take appropriate action issuing Proclamation 2020-07 proclaiming September 2020 as "Live United Month" in Trophy Club (Mayor Sanders). PROC 2020-07 - Live United.pdfAttachments: 4.2020-252-T Take appropriate action issuing Proclamation 2020-08 proclaiming September 17, 2020 as "North Texas Giving Day" in Trophy Club (Mayor Sanders). PROC. 2020-08 - North Texas Giving Day.pdfAttachments: Town Council Meeting Page 1 of 129 August 25, 2020 August 25, 2020Town Council Meeting Agenda CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered individually. 5.2020-245-T Take appropriate action regarding the Town Council Regular Session Minutes dated August 11, 2020 (L. Vacek). (DRAFT) TC Regular Session Minutes - August 11, 2020.pdfAttachments: 6.2020-240-T Take appropriate action regarding an Interlocal Agreement (ILA) between the Town of Trophy Club and Northwest Independent School District for School Resource Officer Services for FY 2020-2021 (S. Norwood). Staff Report - NISD ILA for SRO Services 2020-21.pdf NISD ILA for SRO 2020-21.pdf Attachments: PUBLIC HEARING 7.2020-247-T Conduct a Public Hearing on the Town of Trophy Club’s FY 2020-21 Annual Budget (S. Norwood). Staff Report - Budget Public Hearing - FY21.pdf Budget Hearing.pdf FY21 PROPOSED BUDGET DOC.pdf Attachments: INDIVIDUAL ITEMS 8.2020-239-T Take appropriate action approving Ordinance 2020-10 adopting the Town of Trophy Club's FY 2020-21 Annual Budget and the EDC 4B Budget (S. Norwood). Staff Report - Adopt Town Budget - FY21.pdf FY21 ALL FUNDS SUMMARY.pdf ORD. 2020-10 - Adopt Town Budget - FY21.pdf Attachments: 9.2020-216-T Review and discuss amending Ordinance 2017-19 of the Town Council Rules of Procedures Revisions (L. Vacek). Staff Report - Town Council Rules of Procedure1.pdf ORD 2017-19 - Meetings and Rules of Procedure.pdf Attachments: 10.2020-253-T Verbal Report to be provided by Council Member Geraci regarding the August 2020 Parks & Recreation Board Meeting (S. Norwood). 11.2020-244-T Discussion of Future Agenda Items List (S. Norwood). EXECUTIVE SESSION Town Council Meeting Page 2 of 129 August 25, 2020 August 25, 2020Town Council Meeting Agenda 12.2020-258-T Executive Session pursuant to Section 551.071 Consultation with Town Attorney on a matter on which the Attorney has a duty to keep confidentiality pursuant to the Texas Disciplinary Rules of Professional Conduct and Section 551.074 Personnel Matters. *Discuss the legality and procedures for contracting with independent contractors to perform for the Town. RECONVENE INTO REGULAR SESSION ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meetings Act, LGC.551.071 Members of the Town Council may be participating remotely in compliance with the Texas Open Meetings Act, Council Rules of Procedure, or under the provisions provided by the Governor of Texas in conjunction with the Declaration of Disaster enacted March 13, 2020. CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, August 21, 2020, by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-237-2900, 48 hours in advance, and reasonable accommodations will be made to assist you. Members of the Town Council may be participating remotely in compliance with the Texas Open Meetings Act, Town Council Rules of Procedure, or under the provisions provided by the Governor of Texas in conjunction with the Declaration of Disaster enabled March 13, 2020. Town Council Meeting Page 3 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-251-T Name: Status:Type:Agenda Item Draft File created:In control:8/14/2020 Town Council On agenda:Final action:8/25/2020 Title:Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood). *CARES Fund Update Attachments: Action ByDate Action ResultVer. Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood). *CARES Fund Update Town Council Meeting Page 4 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-248-T Name: Status:Type:Agenda Item Draft File created:In control:8/12/2020 Town Council On agenda:Final action:8/25/2020 Title:Presentation of New Business Opening - PD 30 (S. Norwood). *The Byron Apartment Complex @ Trophy Club Attachments: Action ByDate Action ResultVer. Presentation of New Business Opening - PD 30 (S. Norwood). *The Byron Apartment Complex @ Trophy Club Town Council Meeting Page 5 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-250-T Name: Status:Type:Agenda Item Draft File created:In control:8/14/2020 Town Council On agenda:Final action:8/25/2020 Title:Take appropriate action issuing Proclamation 2020-07 proclaiming September 2020 as "Live United Month" in Trophy Club (Mayor Sanders). Attachments:PROC 2020-07 - Live United.pdf Action ByDate Action ResultVer. Take appropriate action issuing Proclamation 2020-07 proclaiming September 2020 as "Live United Month" in Trophy Club (Mayor Sanders). Town Council Meeting Page 6 of 129 August 25, 2020 PROCLAMATION NO. 2020-07 TOWN OF TROPHY CLUB, TEXAS A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING SEPTEMBER 2020 AS LIVE UNITED MONTH IN TROPHY CLUB. WHEREAS, United Way of Denton County is unparalleled in the power to convene partners, providers, and resources to address the needs of neighbors in crisis; and WHEREAS, United Way of Denton County has been identifying Denton County’s needs and responding to them for over 65 years; and WHEREAS, United Way of Denton County works with a network of nonprofits across Denton County to address needs, including feeding those who face food insecurity; preparing children for success in school, work, and life; and connecting those in crisis with resources to pay bills and stay in their homes; and WHEREAS, United Way of Denton County is committed this year more than ever before to bring people together to help our communities recover and thrive; NOW, THEREFORE, I, MAYOR C. NICK SANDERS, ASK YOU TO JOIN UNITED WAY OF DENTON COUNTY BOARD, DONORS, VOLUNTEERS AND PARTNERS IN CALLING ON ALL RESIDENTS OF THE TOWN OF TROPHY CLUB, TEXAS, TO LIVE UNITED AND HEREBY PROCLAIM SEPTEMBER 2020 AS : “LIVE UNITED IN TROPHY CLUB MONTH“ PASSED AND APPROVED by the Trophy Club Town Council, this 25th day of August 2020. __________________________ ____________________________ Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor Town Secretary/RMO Town of Trophy Club, Texas Town Council Meeting Page 7 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-252-T Name: Status:Type:Agenda Item Draft File created:In control:8/17/2020 Town Council On agenda:Final action:8/25/2020 Title:Take appropriate action issuing Proclamation 2020-08 proclaiming September 17, 2020 as "North Texas Giving Day" in Trophy Club (Mayor Sanders). Attachments:PROC. 2020-08 - North Texas Giving Day.pdf Action ByDate Action ResultVer. Take appropriate action issuing Proclamation 2020-08 proclaiming September 17, 2020 as "North Texas Giving Day" in Trophy Club (Mayor Sanders). Town Council Meeting Page 8 of 129 August 25, 2020 PROCLAMATION NO. 2020-08 TOWN OF TROPHY CLUB, TEXAS A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL RECOGNIZING SEPTEMBER 17, 2020 AS NORTH TEXAS GIVING DAY IN TROPHY CLUB. WHEREAS, North Texas Giving Day is an 18-hour online Giving Event designed to empower every person to give back to their community by supporting local nonprofits and causes they care about in one easy-to-use platform; and WHEREAS, the 12th Annual North Texas Giving Day will take place on September 17, 2020. Since its inception in 2009, North Texas Giving Day has pumped more than $290 million into the local communities, benefiting more than 3,000 nonprofit agencies. In 2019, the 18-hour online giving event raised a record-breaking $50 million; and WHEREAS, North Texas Giving Day is one of the many ways the Communities Foundation of Texas services as a hub for philanthropy. As one of the largest foundation in the nation, Communities Foundation of Texas, works with the North Texas Community to strengthen the region through a variety of charitable funds and strategic grant making initiatives; and WHEREAS, on September 17, 2020, donations can be made from 6 a.m. to midnight to more than 3,000 certified local nonprofits in the 20 county DFW Region listed on www.NorthTexasGivingDay.org encouraging all Trophy Club Citizens to take part in this special event and support your local nonprofits; and WHEREAS, it is fitting and proper on North Texas Giving Day and Everyday to recognize the tremendous impact of philanthropy in the Town of Trophy Club. NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL DO HEREBY PROCLAIM: SEPTEMBER 17, 2020 AS "NORTH TEXAS GIVING DAY" IN TROPHY CLUB, TEXAS. PASSED AND APPROVED by the Trophy Club Town Council this 25th day of August 2020. __________________________ ____________________________ Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor Town Secretary/RMO Town of Trophy Club, Texas Town Council Meeting Page 9 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-245-T Name: Status:Type:Agenda Item Draft File created:In control:8/12/2020 Town Council On agenda:Final action:8/25/2020 Title:Take appropriate action regarding the Town Council Regular Session Minutes dated August 11, 2020 (L. Vacek). Attachments:(DRAFT) TC Regular Session Minutes - August 11, 2020.pdf Action ByDate Action ResultVer. Take appropriate action regarding the Town Council Regular Session Minutes dated August 11, 2020 (L. Vacek). Town Council Meeting Page 10 of 129 August 25, 2020 Town Council Minutes August 11, 2020 Page 1 of 6 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES TUESDAY, AUGUST 11, 2020, 7 P.M. The Trophy Club Town Council met in a Regular Session on Tuesday, August 11, 2020. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Philip Shoffner Mayor Pro Tem Sean Bone Council Member, Place 3 Karl Monger Council Member, Place 4 Michael Geraci Council Member, Place 5 STAFF PRESENT: Steve Norwood Town Manager Wade Carroll Assistant Town Manager Leticia Vacek Town Secretary/RMO David Dodd Town Attorney Patrick Arata Police Chief Jack Taylor Fire Chief Tony Jaramillo Director of Parks and Recreation Tommy Uzee Director of Community Development Mike Erwin Finance Manager Mike Pastor Information Services Manager Jill Lind Communications and Marketing Manager CALL TO ORDER Mayor Sanders called the meeting to order and noted a quorum present at 7:01pm with Mayor Pro Tem Shoffner, Council Members Bone, Monger, and Geraci. INVOCATION Pastor Joel Quile of the Bara Church delivered the Invocation asking for a blessing on our Town of Trophy Club and those that lead it. He prayed for righteousness, love, trust, and divine wisdom; and above all, for the health of all residents. PLEDGES The Pledges to the American Flag and Texas Flag were led by Council Member Bone. Town Secretary Vacek confirmed no speakers registered for Public Comment. Mayor Sanders announced he would address Items #6 and #7 at this time. 6. Take appropriate action regarding Proclamation 2020-06 of the Town Council recognizing August 16-August 23, 2020 as “Be Kind Week” in Trophy Club Texas (Mayor Sanders). Mayor Sanders entertained a motion for the approval of the Be Kind Proclamation. Mayor Sanders called upon Kristen and Allen Vivian to speak on their efforts of “Faith, Love and Hope” Signs distributed throughout Trophy Club. Mr. Vivian stated that they decided to lift the general spirit of the community and thought of the signs as a unifier for the Trophy Club Community. He added that not only did it assist a small locally owned sign business but that they received much joy from delivering signs throughout Trophy Club. Mrs. Vivian noted that they personally paid for the first 50 signs and the demand for additional signs increased, thus, they negotiated the cost of the signs in order to fill the orders. Mayor Sanders thanked The Vivian Family for taking the initiative to provide the signs as he also received one. Town Council Meeting Page 11 of 129 August 25, 2020 Town Council Minutes August 11, 2020 Page 2 of 6 Council Member Bone moved to approve the proclamation for Be Kind Week. Council Member Geraci seconded the motion. The motion carried unanimously. Motion: 5-0-0 7. Take appropriate action regarding Ordinance 2020-07 Authorizing and Selling Series 2020 General Obligation Refunding Bonds (S. Norwood). Council Member Bone moved to adopt Ordinance 2020-07. Council Member Geraci seconded the motion. The motion carried unanimously. Motion: 5-0-0 ANNOUNCEMENTS AND PRESENTATIONS PRESENTATION BY METROPORT ROTARY CLUB TO TROPHY CLUB FIRE DEPARTMENT – MARY MOEGEORGIA 1. Presentation by Metroport Rotary Club to Trophy Club Fire Department (S. Norwood). Mary MoeGeorgia addressed the Council and presented a check in the amount of $2,000 from the Metroport Rotary Club for the “Stop the Bleed School Partnership” to Fire Chief Jack Taylor. Dr. Elizabeth McIlvain, President of the Rotary was also present. Fire Chief Taylor thanked the Metroport Rotary and mentioned that the Fire Department had applied for a grant to purchase materials for Bleeding Control Stations at Byron Nelson High School. With said grant funds; TCFD will be able to purchase materials to be used for training. Council Member Monger expressed that he had been a member of the Metroport Rotary for 8 years and was glad to support the grant. Item 2 was addressed at this time by Mayor Sanders. 2. Presentation by Mark McLiney, Financial Advisor for the Town of Trophy Club, related to the 2010 General Obligation Refunding Bonds Bids that were received (S. Norwood). Mr. Norwood briefly reported that the interest rate for the refunding of the bonds was hard to believe as it was much lower than anticipated. He added that this does not extend the debt but are refinancing at a lower interest rate while providing a savings to the Town Residents of $50,000 annually for the next 10 years for a total savings of $500,000. 3. Presentation of 3 Volt Fitness Center Opening in Trophy Club (S. Norwood). Angela Daniel and Randi Chapman addressed the Council on the opening of 3 Volt Fitness Center. Ms. Daniel spoke of the various classes that were offered as well as their work-out apparel in their boutique which featured shoes and clothing for women and men. She referenced their Web-site and App to be downloaded in order to schedule your first free class. She also mentioned their fitness center was equipped with an air-fit unit that neutralizes all bacteria and viruses. She mentioned DeMarcus Ware as one of the partners of the fitness center. Ms. Chapman mentioned a Kid’s Class that would begin as they have received many requests. Mayor Sanders thanked them for being able to speak to their various classes and recommended a class for his age group. 4. Presentation of Anamia’s Mexican Restaurant Opening in Trophy Club (S. Norwood). Jason Sheppard, Director of Operations of Anamia’s Mexican Restaurant announced that Jay and Ana Ortiz founded the restaurant in Coppell and explained the name of Ana being for the Wife’s name and Mia being their daughter’s name. He stated that this was their 6th Location and that the Trophy Club Community has been wonderful. He reported they are open regular hours and now open for lunch noting their brunch and full bar. He added that they were happy to be in Trophy Club. Mayor Sanders mentioned their special golf cart parking. Mr. Sheppard mentioned their online ordering and availability for pick-up. Mr. Norwood stated that Wade thought of bringing forth 2 local businesses at each Council Meeting to highlight their services. Mayor Sanders addressed Consent Agenda Items 5, 8, and 9. Town Council Meeting Page 12 of 129 August 25, 2020 Town Council Minutes August 11, 2020 Page 3 of 6 CONSENT AGENDA 5. Take appropriate action regarding the Town Council Regular Session Minutes dated July 28, 2020 and July 30, 2020 Joint Session Town Council & Municipal Utility District Meetings. (L. Vacek). 8. Take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2020 (S. Norwood). 9. Take appropriate action approving the Collin County Interlocal Purchasing Agreement (S. Norwood). Council Member Bone moved to approve Consent Items 5, 8, and 9. Council Member Geraci seconded the motion. The motion carried unanimously. Motion: 5-0-0 INDIVIDUAL ITEMS 10. Take appropriate action regarding the Trash and Recycling Contract with Republic Services (S. Norwood). Mr. Norwood reported that the Town of Trophy Club has had a contract with Republic Services for 15 years. He added that the direction received was to keep the same level of service. He noted there were two enhancements added to the contract: 1) Pilot Program with Recyclable Carts; and 2) Expansion of the Twice a Year Household-Hazardous Event to 4 hours from previously a 2 hour Event. He mentioned that naturally, there will be an increase of $2.13 per month total for sanitation costs after 5 years of no increase. He mentioned that the $1.20 per month recycling increase was approved in the past but was never billed. He reported that residents will pay $18.27 per month and the contract term is for a 5-year period with a 5-year renewal option. He added that residents would continue to receive garbage pickup twice per week and with the once per week recycling pickup. He mentioned that residents are able to place bulky items by the curb and have it picked up at no extra cost on the two pickup dates. He stated that the contract was reasonable and fair and recommended approval of the renewal with Republic Services. Jeri Harwell of Republic/Allied Waste Services reported that another incentive offered in the contract renewal was that residents now have the option of using as many recycle bins as desired from the previous requirement of two. She indicated that the pilot program for the recycle cart would be in place for as long as it was needed. She stated that Trophy Club’s partnership was very important to Republic Services. Mayor Pro Tem Shoffner asked of the recycle bins and the 50-gallon cart. Ms. Harwell responded that the pilot program is at no cost to the Town. She added that the problem with the 50-gallon cart is that staff cannot pick-up a 50-gallon cart if it is full of glass. She added that the bins can be picked up easily; thus, doing away with the restriction of two bins issued. Council Member Bone moved to approve the contract with Republic Services as recommended. Council Member Geraci seconded the motion. The motion carried unanimously. Motion: 5-0-0 11. Take appropriate action Amending the Joint General/Special Election Ordinance 2020-01 by Extending the Early Voting Period beginning October 13- October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek). Council Member Bone moved to adopt the Ordinance for Item 11. Council Member Geraci seconded the motion. The motion carried unanimously. Motion: 5-0-0 12. Take appropriate action Amending the Charter Election Ordinance 2020-03 by Extending the Early Voting Period beginning October 13-October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek). Town Council Meeting Page 13 of 129 August 25, 2020 Town Council Minutes August 11, 2020 Page 4 of 6 Council Member Bone moved to adopt the Ordinance for Item 12. Mayor Sanders seconded the motion. The motion carried unanimously. Motion: 5-0-0 13. Presentation of the FY 2021 Proposed Budget for review and scheduling the Budget Public Hearing on August 25, 2020. (S. Norwood). Mr. Norwood stated that there was no action required on said item as it would schedule the Public Hearing for the Annual Budget. He added that this was a great night for Trophy Club as the Council took action on a refunding saving $500,000 for the next 10-years; the Council also heard the introduction of two new businesses in our Town Center. The proposed budget does not provide for new employees, or salary increases. There is also no tax increase in the budget but will continue to do things from the public safety side to set us up with the best insurance rating. He stated that this great story to tell began back in February when the Council met for their Goal Setting Retreat. Since then, the Council has approved a contract with the MUD for the exchange of buildings; kept the tax rate the same, and now have the ability to run 2 Calls simultaneously while minimizing the use of the Ladder Truck. He noted that they have focused on Public Safety with police overtime and with additional part-time firefighters. He turned it over to Mr. Erwin to present the details of the proposed budget. Mr. Erwin stated that they reviewed last year’s budget and it felt it best to stay close to that since it worked for Trophy Club. He reiterated there was no tax increase proposed and highlighted the Squad Concept stating they managed to put it in place by adding $50,000 for part-time salaries of which is split between EMS and Fire to fund the Squad Concept. He stated that staff also added $30,000 in the Police Budget for overtime. He noted there are no raises proposed this year although he explained the changes in the Town Manager’s Office with two recent hires by Council of the Town Manager and Town Secretary as well as bringing into that office the Assistant Town Manager which was funded out of the Finance Office. He mentioned there are no new full time employees proposed. Mr. Erwin referenced the Property Tax slide showing the budget will raise more property taxes than last year’s budget by $166,575 or 2%. He explained the “No-New Revenue Rate” and the “Voter Approval Tax Rate” for FY 2021 of $0.453382/$100 and $0.466599/$100 respectively. He stated that by going above the Voter Approval Tax Rate; it is subject to an election for voter approval. He noted that the proposal is less than any of the tax rates referenced and remains the same as last year’s rate of $0.446442/$100. Mr. Erwin reported that based on new construction; the Town will benefit from the tax revenue raised from new property added to the tax roll of $232,267. On the General Fund Revenues, he reported property tax at $7.2 Million. He noted a decrease in licenses and permits due to not having much construction on the horizon. He added that that the MUD’s contribution was more this year but have to recognize that interest rates have dropped. Mayor Sanders confirmed that total revenues are at $11.5 Million. Mr. Erwin replied that was correct. He added that in this economy; staff felt that the sales tax numbers should remain flat. Mr. Erwin reported that the city’s health insurance rates for employees did not change for FY2021. Mayor Pro Tem Shoffner asked of the additional overtime for the Police Department and asked if it was in the CCPD Fund. Mr. Erwin confirmed monies that were budgeted for overtime were in the CCPD Fund. Mayor Sanders referred to page 44 of the CCPD Fund related to overtime. He asked if the overtime funds in the proposed budget includes the CCPD amount. Chief Arata replied that each year the Police Department utilizes $85-90k in overtime and that the funds would be used. Mayor Sanders asked if the Chief was keeping that budget the same. Chief Arata replied yes. Mayor Sanders asked of the Capital Outlay of $150,000. Chief Arata responded that increase was for three new police vehicles. Council Member Monger mentioned that utilizing SROs would decrease the use of the overtime budget. Chief Arata also mentioned backfilling for the Officers that have not been able to come to work. Mayor Pro Tem Shoffner asked what was the solution to spending $85-90k each year. Chief Arata replied that additional officers would be needed. Mr. Norwood added that with a small police department they are constantly backfilling utilizing overtime. He added that the key would be to keep a certain number of officers on staff. Mayor Pro Tem Shoffner noted that the City of Denton was hiring folks that do not require a badge or a gun to assist with some of the work such as taking reports. Chief Arata stated they would look into this. Mr. Erwin reported that Contractual and Information Services also led to increases as well as the move of Jill Lind out of the HR Department to a New Communications Department; thus, a new budget was developed. He added that said division would look into areas of new ways in communicating with the public. He mentioned the thought process was that staff would be looking to do many things differently in light of COVID and hopes to do so a year from now. Mayor Pro Tem Shoffner stated that he needed more clarification on that. Mr. Erwin stated that he would be glad to provide it. Council Member Monger pointed out on page 40 of the Communications Budget line; the number was not carried throughout. Mr. Town Council Meeting Page 14 of 129 August 25, 2020 Town Council Minutes August 11, 2020 Page 5 of 6 Erwin stated that he would make that correction. Mr. Erwin stated that on the Capital Projects Fund, staff recommended transferring $500,000. He added that this transfer would be combined with the available fund balance. He reported that Meadowbrook Drive and Trophy Lake Drive were the largest projects at approximately $1.3 million of the $1.4 total; leaving the remainder for panel replacements. He also reported that the Fire Department and Parks Department would each need a new truck. The Parks Department would also require a Mule, and other equipment. He added that for Information Services; $125,000 was budgeted. On the Debit Service Fund; he pointed out a new provision for excess collections. He explained that the Town must now spend $350,000 in debt service this year as required by law (SB 2). On Hotel Occupancy Tax (HOT), staff cut the revenue in half due to a decline in hotel stays. With regards to the Monumentation Signs, the dollar amount that was budgeted is being used as a placeholder. The Street Maintenance Fund for street repairs is at $100,000. Mayor Pro Tem Shoffner asked if that money was in addition to the funds in Capital Projects. Mr. Erwin stated that it was in addition. With regards to the Parkland Dedication; staff hopes to see $150,000 from the PD- 30 agreement. He added that they have $100,000 and discussion has been centered on Pickle Ball Courts and Playground Equipment. He noted that the Town has not been reimbursed for the grant monies for the work done at Trophy Club Park. He stated that $100,000 was budgeted for the maintenance of drainage ditches. Mr. Norwood added that there needs to be something greater than that amount; but at this time, that amount is unknown. He mentioned that these funds were for a systematic maintenance program of drainage ditches. With regards to the 4th of July; Mr. Erwin noted that it is included within the HOT Tax. He briefly highlighted the EDC and TIRZS budgets. Lastly, he recommended the Public Hearing on the Budget be conducted on August 25, 2020. He added that the budget would be adopted thereafter at the same meeting. Regarding the Tax Rate, he recommended that the hearing be conducted on September 8, 2020 with approval of the Tax Rate at the same meeting, being held separately from the Budget Adoption. He added that the proposed tax rate is low enough that it is not required to hold a Public Hearing on the Tax Rate. He recommended having a Tax Rate Hearing for transparency purposes. It was the consensus of the Council to Set the Property Tax Rate at $0.446442/$100 and conduct a Public Hearing on August 25, 2020 for the Budget Hearing and Adoption. Mayor Sanders mentioned the Budget Finance Committee established a few years ago and a discussion followed. It was noted that during this budget process; the committee has not met. A discussion ensued with regards to the members of the committee and if council felt it should meet on the budget. Mayor Pro Tem Shoffner stated that it is good to have the Budget Committee but also felt that having individualized budget meetings with the Manager and Staff has been beneficial. He added that the Budget Committee is a new thing and will require it since it is in the Charter. Council Member Bone referenced Section 9.07 of the Charter and stated that he preferred meeting individually with staff. Council Member Geraci stated that in lieu of a sub-committee this year; all Council Members will have an opportunity to review the budget and asked questions of staff. Mr. Norwood stated that there is two weeks before Council will have to vote on the budget; thus, if there are any questions, staff is available to meet with Council or residents. Council Member Geraci stated he agreed with Council Member Bone to be able to meet with staff and ask questions individually. Mayor Pro Tem Shoffner suggested these discussions be conducted in a Council Meeting setting. Council Member Bone suggested having a Budget Workshop prior to the Regular Meeting. Mayor Sanders did not feel it was practicable to have a meeting prior to the vote. He asked the Town Manager to seek what would work for the Council as far as setting up Budget Meetings. Mayor Pro Tem Shoffner noted a line item under Incentive Programs needed to be removed for Meet U Anywhere; even though no activity is shown. He also asked that on EMS Uniforms; he would like to see the funds that are provided to volunteers be carved out to a separate line item. Mayor Pro Tem Shoffner commented on no raises which would place the Town even further behind if we do nothing this year. Mr. Norwood stated that other cities are going through layoffs and wanted to keep the Town Employees whole. Mayor Pro Tem Shoffner asked that staff look at providing something. Mr. Norwood stated that he would do so. Lastly, Mayor Pro Tem Shoffner referenced the Town Manager’s Letter from 2017, 2018, and 2019; and stated that the letter is almost exactly the same from year to year. He mentioned this year’s letter is different and thanked Mr. Norwood for taking time to write a letter that is based on what was done at their Council Retreat. Town Council Meeting Page 15 of 129 August 25, 2020 Town Council Minutes August 11, 2020 Page 6 of 6 14. Take appropriate action regarding Setting the FY 2021 Proposed Tax Rate not to Exceed the current rate of $0.446442/$100 Valuation and Scheduling the Tax Rate Public Hearing for September 8, 2020 (S. Norwood). Mayor Sanders moved to Set the Not to Exceed Tax Rate of $0.446442/$100 and to schedule the Public Hearing for the Tax Rate on September 8, 2020. Mayor Pro Tem Shoffner seconded the motion. The motion carried unanimously. Motion: 5-0-0 ADJOURNMENT Mayor Sanders adjourned the meeting at 8:43 pm. ATTEST: _ _ Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor Town Secretary/RMO Town of Trophy Club, Texas Town Council Meeting Page 16 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-240-T Name: Status:Type:Agenda Item Draft File created:In control:8/10/2020 Town Council On agenda:Final action:8/25/2020 Title:Take appropriate action regarding an Interlocal Agreement (ILA) between the Town of Trophy Club and Northwest Independent School District for School Resource Officer Services for FY 2020-2021 (S. Norwood). Attachments:Staff Report - NISD ILA for SRO Services 2020-21.pdf NISD ILA for SRO 2020-21.pdf Action ByDate Action ResultVer. Take appropriate action regarding an Interlocal Agreement (ILA) between the Town of Trophy Club and Northwest Independent School District for School Resource Officer Services for FY 2020-2021 (S. Norwood). Town Council Meeting Page 17 of 129 August 25, 2020 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Police Chief CC: Steve Norwood, Town Manager Leticia Vacek, Town Secretary Re: School Resource Officer Services Town Council Meeting, August 25, 2020 Agenda Item: Consider and take appropriate action regarding an Amendment to the Interlocal Agreement between the Town and Northwest Independent School District (NISD) for School Resource Officer (SRO) services for Fiscal Year 2020-2021; and authorizing the Mayor or his designee to execute all necessary documents (Staff). Strategic Link: Safety & Security: Achieve exceeding high standards for public safety and low crime rate. Background and Explanation: This Interlocal Agreement is for Police School Resource Officer services for Fiscal Year 2020 - 2021. The agreement provides two (2) School Resource Officers for the four (4) schools in Trophy Club for one (1) year. This agreement provides that NISD will cost-participate in the salary and benefits for the officers, as well as provide funding for Police vehicle use. The contract has been amended to include the following: Closure of Buildings. The following paragraph is added to Section V: Closure of Buildings. In the event that an emergency, epidemic, pandemic, weather event, or “act of God” results in the closure of District schools for in-person learning and the School Resource Officers do not perform on-campus, in-person duties under this Agreement on the closure days, the annual fee will be reduced, on a pro rata basis, to 25% of the daily rate for each day of unsupported closure. The prorated amount will be calculated at the daily rate of $703.80, with a daily rate for unsupported closure days of $175.95. In any event, the total annual fee paid by the District will not be less than 25% of the contracted amount ($30,967.00). The funding that is provided for SRO’s through our contract includes an aspect about decreasing funding in certain situations. The amendment guarantees that the Town of Trophy Club will receive 25% of the contract’s value, only if the school district is shut down for whole Town Council Meeting Page 18 of 129 August 25, 2020 Page 2 of 2 school year, and there is no need for the SROs. If NISD is operating and an emergency occurs, such as an epidemic, pandemic, natural disaster, or “act of God” force school to shut down, The Trophy Club Police Department (TCPD) will work with NISD in order to determine the continuing need for the SROs. If the TCPD and the District determine that there is absolutely no way that the SROs can be of assistance to the District, then and only then will the District start to reduce the contract value on a per day basis. Financial Considerations: NISD will pay the Town an amount not to exceed $123,868.00 for the maintenance of two (2) School Resource Officers. With a minimum payment of $30,967.00 Legal Review: Town Council Dodd has reviewed the Amendment of this Interlocal Agreement. Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends approval of Amendment No. 4 to the NISD Interlocal Agreement for School Resource Officer services. Attachments: • Amendment No. 4 to NISD Interlocal Agreement for School Resource Officer Services Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 19 of 129 August 25, 2020 To: Board of Trustees From: Ryder Warren, Ed.D., Superintendent of Schools Subject: Interlocal Agreement with the Town of Trophy Club, Texas for School Resource Officer Services, Amendment No. 4. Date: August 10, 2020 Background Information and Rationale: Pursuant to Chapter 791 of the Texas Government Code, Texas Education Code, School Districts and other governmental entities may join together to increase efficiency and effectiveness, by authorizing them to contract, to the greatest possible extent, with one another and with agencies of the state. The Town of Trophy Club, Texas will provide two fully qualified, licensed peace officers who will serve as School Resource Officer assigned to Northwest ISD schools located on district property in the Town of Trophy Club. The District will pay an amount not to exceed $123,868 for the 2020-2021 school year. The initial term of this agreement was for the 2016-2017 school year. The agreement may be renewed for 5 additional 1 year periods after this initial term. This is Amendment No. 4. Support of Strategic Goals: ●Northwest ISD will create and foster an environment where all stakeholders are engaged in the transformational work of the NISD family. Budget and/or Fund Impact: This item is budgeted annual as part of the General Fund budget. Recommendation: Approve Amendment No. 4 to Interlocal Agreement with the Town of Trophy Club, Texas for School Resource Officer Services as a matter of record and authorize the Superintendent or his designee to negotiate if necessary and enter into contract as recommended by the administration. Respectfully submitted, Ryder Warren, Ed.D. Brian Carter Mark Vechione Superintendent Chief Financial Officer Executive Director of Purchasing #21-077 Town Council Meeting Page 20 of 129 August 25, 2020 Page 1 of 1 Amendment No. 4 to the Interlocal Agreement by and between the Town of Trophy Club, Texas and Northwest Independent School District for School Resource Officer Services This Amendment modifies and amends the Interlocal Agreement by and between The Town of Trophy Club, Texas and Northwest Independent School District for School Resource Officer Services (“Agreement”), signed in August 2016. The terms contained in this Amendment are fully incorporated into the Agreement as if stated therein. Duties of a School Resource Officer. Section 2.01 is amended by adding the following duty: • “Participate as a member of campus threat assessment teams when requested.” Term. Pursuant to Section VI of the Agreement, the town and District agree to renew the Agreement for a one-year term, commencing on or about August 1, 2020 and ending on or about July 31, 2021. Funding/Consideration. In consideration for the services provided under the Agreement, for the 2020-21 school year, the District will pay the Town an amount not to exceed $123,868.00 for the maintenance of the two (2) School Resource Officers. Closure of Buildings. The following paragraph is added to Section V: Closure of Buildings. In the event that an emergency, epidemic, pandemic, weather event, or “act of God” results in the closure of District schools for in -person learning and the School Resource Officers do not perform on -campus, in-person duties under this Agreement on the closure days, the annual fee will be reduced, on a pro rata basis, to 25% of the daily rate for each day of unsupported closure. The prorated amount will be calculated at the daily rate of $703.80, with a daily rate for unsupported closure days of $175.95. In any event, the total annual fee paid by the District will not be less than 25% of the contracted amount ($30,967.00). By signing this Amendment, each party affirms that it has been approved by its respective governing body in a duly called public meeting. NORTHWEST ISD TROPHY CLUB, TEXAS P.O. Box 77070 1 Trophy Wood Drive Fort Worth Texas 76170 Trophy Club, Texas 76262 By: By: Printed Name: Judy Copp Printed Name: Title: President, Board of Trustees Title: Date: August 10, 2020 Date: Town Council Meeting Page 21 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-247-T Name: Status:Type:Agenda Item Draft File created:In control:8/12/2020 Town Council On agenda:Final action:8/25/2020 Title:Conduct a Public Hearing on the Town of Trophy Club’s FY 2020-21 Annual Budget (S. Norwood). Attachments:Staff Report - Budget Public Hearing - FY21.pdf Budget Hearing.pdf FY21 PROPOSED BUDGET DOC.pdf Action ByDate Action ResultVer. Conduct a Public Hearing on the Town of Trophy Club’s FY 2020-21 Annual Budget (S. Norwood). Town Council Meeting Page 22 of 129 August 25, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager Re: Public Hearing on the Town Budget Town Council Meeting, August 25, 2020 Agenda Item: Conduct a Public Hearing regarding the proposed fiscal year October 1, 2020 to September 30, 2021 budget pursuant to Section 9.05 of the Town Charter and Local Government Code 102.006; making appropriations and providing for expenditures (S. Norwood). Background and Explanation: The proposed Fiscal Year 2021 budget has been presented to Council on August 11 – All Funds. There have been no changes to the budget since the All Funds Budget Update on August 11th. Financial Considerations: The Fiscal Year 2021 Budget represents the financial plan for the upcoming fiscal year. Legal Review: None applicable Board/Commission/ or Committee Recommendation: None applicable Staff Recommendation: Move to take action on the FY2021 Proposed Budget or move to postpone taking action on the FY2021 Proposed Budget. Attachments: • Notice of Public Hearing on FY 2021 Proposed Budget • Fiscal Year 2021 Budget Town Council Meeting Page 23 of 129 August 25, 2020 Page 2 of 2 Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 24 of 129 August 25, 2020 Town Council MeetingPage 25 of 129 August 25, 2020 2021 PROPOSED BUDGET PREPARED BY PRESENTED BY Town Council Meeting Page 26 of 129 August 25, 2020 Town of Trophy Club Tax Rates FY2020 FY2021 Property Tax Rate $0.446442/$100 $0.446442/$100 No-New-Revenue Tax Rate $0.446997/$100 $0.453382/$100 No-New-Revenue Maintenance and Operations Tax Rate $0.336172/$100 $0.344541/$100 Voter Approval Tax Rate $0.473065/$100 $0.466599/$100 Debt Rate $0.11/$100 $0.11/$100 Total Amount of Municipal Debt Obligations 20,442,000$ 18,569,000$ Record Vote on Adopted Tax Rate & Budget Yes No Mayor Nick Sanders Mayor Pro Tem Philip Shoffner Council Member Sean Bone Council Member Karl Monger Council Member Michael Geraci This budget will raise more total property taxes than last year's budget by $166,575 or 2.0%, and of that amount $232,267 is the tax revenue raised from new property added to the roll this year. Town Council Meeting Page 27 of 129 August 25, 2020 MANAGER 'S MESSAGE PROPOSED BUDGET FY 2021 FY21 Town of Trophy Club Proposed Budget 1Town Council Meeting Page 28 of 129 August 25, 2020 MANAGER 'S MESSAGE PROPOSED BUDGET FY 2021 Steve Norwood FY21 Town of Trophy Club Proposed Budget 2Town Council Meeting Page 29 of 129 August 25, 2020 BUDGET CALENDAR IMPORTANT DATES JANUARY FEBRUARY MAY 1 S M T W T F S S M T W T F S Tax Rolls from App Dist. 1 2 3 4 1 MAY 8 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 MAY 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Changes from the Departments due, requests due 26 27 28 29 30 31 23 24 25 26 27 28 29 MARCH APRIL S M T W T F S S M T W T F S JUNE 1 2 3 4 5 6 7 1 2 3 4 Meetings with Council & Staff as necessary 8 9 10 11 12 13 14 5 6 7 8 9 10 11 JUNE 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 Council Meeting 22 23 24 25 26 27 28 19 20 21 22 23 24 25 JUNE 23 29 30 31 26 27 28 29 30 Council Meeting/Budget Workshop JULY MAY JUNE Meetings with Council and Staff S M T W T F S S M T W T F S JULY 25 1 2 1 2 3 4 5 6 Submission of Appraisal Rolls, Certify anticipated collection rate 3 4 5 6 7 8 9 7 8 9 10 11 12 13 JULY 28 10 11 12 13 14 15 16 14 15 16 17 18 19 20 Public Hearing for CCPD 17 18 19 20 21 22 23 21 22 23 24 25 26 27 Adoption of CCPD Budget 24 25 26 27 28 29 30 28 29 30 30-Jul 31 Joint ILA Meeting JULY AUGUST AUGUST 4 S M T W T F S S M T W T F S File Proposed Budget with Municipal Clerk 1 2 3 4 1 AUGUST 7 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Designated officer or employee must submit tax rates to town council 12 13 14 15 16 17 18 9 10 11 12 13 14 15 AUGUST 11 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Present FY21 Proposed Budget to Council/ 26 27 28 29 30 31 23 24 25 26 27 28 29 Setting proposed tax rate 30 31 PID Service and Assessment Presentation AUGUST 25 SEPTEMBER OCTOBER Public hearing of the Budget Ordinance, EDC budget and PID Service/Assessment S M T W T F S S M T W T F S Vote on Budget Ordinance 1 2 3 4 5 1 2 3 Vote on EDC Budget 6 7 8 9 10 11 12 4 5 6 7 8 9 10 Vote on PID Service and Assessment Plan for Authorized Services 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 SEPTEMBER 8 27 28 29 30 25 26 27 28 29 30 31 Public hearing of the Tax Rate Ordinance Vote on Tax Rate Ordinance Resolution to approve the Tax Roll NOVEMBER DECEMBER S M T W T F S S M T W T F S SEPTEMBER 22 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 2020 FY21 Town of Trophy Club Proposed Budget 3Town Council Meeting Page 30 of 129 August 25, 2020 All Funds Summary - Fiscal Year 2021 FY21 Tax Rate $0.446442 General Fund Debt Service Fund Capital Projects Fund Capital Equipment Replacement Fund Information Services Replacement Fund Hotel Occupancy Fund Street Maintenance Sales Tax Fund Court Technology Fund Court Security Fund CCPD Fund Recreation Program Fund Parkland Dedication Fund Grants Fund Trophy Club Park Fund Stormwater Drainage Utility Fund EDC 4B Fund TIRZ #1 Total Beginning Fund Balance - FY19 CAFR less FY20 Exp 5,256,436$ 535,364$ 1,422,604$ 468,284$ -$ 1,473,389$ 121,087$ 13,187$ 17,481$ 110,856$ 920$ 550,125$ 7,786$ (34,680)$ 743,720$ (31,676)$ (399,802)$ 10,255,081$ Revenue Property Tax $7,220,000 2,376,275 112,763 9,709,038 Licenses and Permits $185,000 185,000 Franchise Fees $852,816 852,816 Sales Tax $1,040,000 245,000 245,000 490,000 27,500 2,047,500 Fines and Fees $282,600 2,800 2,200 6,000 160,000 430,000 883,600 Intergovernmental (MUD)$820,031 820,031 Charges for Service $788,029 788,029 Investment Income $72,000 25,000 5,000 5,000 107,000 Miscellaneous Income $122,104 15,000 217,500 150,000 -4,000 508,604 Grant / Contributions $135,000 135,000 Total Revenue 11,517,580$ 2,391,275$ 25,000$ -$ -$ 222,500$ 245,000$ 2,800$ 2,200$ 245,000$ 6,000$ 155,000$ -$ 160,000$ 430,000$ 494,000$ 140,263$ 16,036,618$ Expenditures General Government 50,350 52,280 102,630 Manager's Office 870,690 870,690 Legal 126,350 126,350 Police 2,507,343 - 290,398 2,797,742 Emergency Medical Services 1,317,588 30,500 1,348,088 Fire 1,381,839 110,000 1,491,839 Parks 1,592,619 150,000 166,738 1,909,357 Recreation 661,202 79,500 6,000 746,702 Community Events 33,383 186,928 220,311 Community Development 648,022 - 648,022 Streets 226,560 - 223,642 199,600 649,801 Facility Maintenance 344,702 29,000 373,702 Human Resources 322,612 322,612 Communications 173,182 173,182 Finance 534,922 534,922 Municipal Court 75,889 2,522 1,500 79,911 Information Services 655,957 - 125,000 780,957 Debt Service 2,920,226 - 400 2,920,626 Capital - Projects 1,447,604 175,000 100,000 - 1,722,604 Total Expenditures 11,472,861$ 2,920,226$ 1,447,604$ 399,000$ 125,000$ 361,928$ 223,642$ 2,522$ 1,500$ 290,398$ 6,000$ 100,000$ -$ 166,738$ 199,600$ 50,750$ 52,280$ 17,820,049$ Current Revenues to Expenditures 44,719$ (528,951)$ (1,422,604)$ (399,000)$ (125,000)$ (139,428)$ 21,359$ 278$ 700$ (45,398)$ -$ 55,000$ -$ (6,738)$ 230,400$ 443,250$ 87,983$ (1,783,431)$ Other Sources (Uses): Debt Issuance - - - - Transfers In 91,500 203,668 500,000 250,000 250,000 -1,295,168 Transfers Out (1,000,000) - -- - (1,500) - (20,000)$ (40,000) (233,668) (1,295,168) Total Other Sources (Uses)(908,500)$ 203,668$ 500,000$ 250,000$ 250,000$ -$ -$ -$ (1,500)$ -$ -$ -$ -$ (20,000)$ (40,000)$ (233,668)$ -$ -$ Net Increase (Decrease)(863,781)$ (325,283)$ (922,604)$ (149,000)$ 125,000$ (139,428)$ 21,359$ 278$ (800)$ (45,398)$ -$ 55,000$ -$ (26,738)$ 190,400$ 209,582$ 87,983$ (1,783,431)$ Ending Fund balance 4,392,655$ 210,081$ 500,000$ 319,284$ 125,000$ 1,333,961$ 142,446$ 13,465$ 16,681$ 65,458$ 920$ 605,125$ 7,786$ (61,418)$ 934,120$ 177,907$ (311,819)$ 8,471,651$ PROPRIETARY FUNDS COMPONENT UNITSGOVERNMENTAL FUNDS FY21 Town of Trophy Club Proposed Budget 4Town Council Meeting Page 31 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services REVENUE DETAIL FY 2018 ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED PROPERTY TAXES  Property Taxes 6,818,589$           6,703,021$                    6,862,160 7,045,759$         7,200,000$           7,531,476$           Property Taxes/Prior Year 10,000  (853)     10,000                   11,081  10,000                 10,000   Property Taxes/P & I 10,000                   15,929    10,000                 188,432  10,000              10,000  TOTAL PROPERTY TAXES 6,838,589$           6,718,096$         6,882,160$        7,245,272$         7,220,000$           7,551,476$          SALES TAXES  Mixed Beverage Tax 32,798$                31,231$                             34,354 60,000$               60,000$                61,800$                 Sales Tax ‐ General                  892,774                 991,889                978,284                 950,000                   980,000     1,010,741  TOTAL SALES TAXES 925,572$              1,023,120$         1,012,638$        1,010,000$         1,040,000$           1,072,541$          FRANCHISE FEES  Electric 381,543$              456,508$                          377,728 485,000$            485,000$              489,850$              Gas 90,900                 101,798    95,950                 100,000                   102,816          103,844   Telecommunications 48,078                   46,188    29,942                   61,868  50,000               48,000   Cable                  141,444                 150,705                134,372                   75,000 75,000            71,250   Refuse                  143,122                 156,538                138,179                 140,000                   140,000        138,600  TOTAL FRANCHISE FEES 805,087$              911,738$            776,171$           861,868$            852,816$              851,544$             LICENSES AND PERMITS  Building Permits 375,513$              283,184$                          148,600 246,580$            50,000$                50,000$                 Fire Permits/Sprinkler 83,704                   57,841    46,000                   47,476  35,000               35,000   Miscellaneous Permits                  155,764                 158,275                100,000                 144,870                   100,000        100,000  TOTAL LICENSES AND PER 614,981$              499,301$            294,600$           438,926$            185,000$              185,000$             INTERGOVERNMENTAL  MUD Service Contract ‐$ ‐$‐   ‐$‐$  Intergov Trans In MUD                  608,910                 674,452                718,657                 718,657                   820,031        844,632   Intergov Trans In EDC ‐   ‐   ‐   ‐   ‐  TOTAL INTERGOVERNMEN 608,910$               674,452$             718,657$            718,657$             820,031$               844,632$             GRANT REVENUE Grant Revenue 16,339 167,787              110,000            56,500                135,000                ‐ TOTAL GRANT REVENUE 16,339$                 $            167,787  $            110,000  $               56,500 135,000$              ‐$ FINES AND FEES  P & Z Administrative Fees 745$  705$300 585$300$  300$  Developer Fees 52,580  5,494              ‐   ‐        1,000 ‐   Zoning Fees 2,650  4,769               ‐    4,500   1,000 ‐   Platting Fees 325  3,600                 ‐   320      1,000 ‐   Denton/Tarrant Cty Pledg 10,000                   10,000    10,000                   17,072  16,000               16,000   Municipal Court Fines/Fee                  137,297                   68,756    65,650                   46,680 40,000              40,400   Municipal Court Child Safe 6,700  1,643         2,000 500 2,000 2,000   Day Camp Programs 86,779                   75,437    75,000 ‐75,000                   75,000   Aquatic Programs 12,367                   10,520    11,000 1,200  11,000                 11,000   Recreation Programs ‐   ‐   ‐   ‐   ‐   ‐   Pool Concessions 11,892                   13,578    11,100 5,000  11,000                 11,110   Pool Entry Fees 91,734                   63,089    65,000 3,000  65,000                 65,000   Swim Team Programs 43,637                   33,901    40,000 1,000  40,000                 40,000   Records Management Rev 285  1,634               200 900       200 200   Golf Cart Registration ‐   ‐   ‐   ‐   ‐   Cty Veh Reg Fees/Child Sa 8,602                   10,285       8,000                   10,500 8,000 8,000   Community Events Reven 340 340 ‐   490               ‐   ‐   Convenience Fees 1,622  1,062             500 500     500 500  FY21 Town of Trophy Club Proposed Budget 5Town Council Meeting Page 32 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services REVENUE DETAIL FY 2018 ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED  Animal Control 795 567                500 40          500 500   Misc Police Revenue 256 399                 100 500         100 100   Restitution 150   Pool Rentals 13,520  4,830     10,000 ‐10,000                   10,000   TC Magazine ‐   ‐   ‐   ‐   ‐  TOTAL FINES AND FEES 482,125$              310,609$            299,350$           92,937$              282,600$              280,110$             CHARGES FOR SERVICES  EMS Runs 198,166$              143,698$                          181,800 130,000$            150,000$              151,500$              CIA Lien Revenues 1,521 ‐   ‐   883                ‐   ‐   PID Reimbursement 103 ‐   ‐    9,550                 ‐   ‐   NISD Contribution                  112,990                 119,918                123,516                 122,820                   127,221        131,038  PID Fire Assessment                  490,697                 500,667                506,789                 512,258                   510,808        526,132  TOTAL CHARGES FOR SERV 803,477$               764,283$             812,105$            775,511$             788,029$               808,670$             INVESTMENT INCOME Investment Income 109,662                206,601              132,000            67,695                72,000 72,000                 TOTAL INVESTMENT INCO 109,662$               206,601$             132,000$            67,695$               72,000$                 72,000$               MISCELLANEOUS  Auction Sales 14,342$                12,362$             ‐   26,436$               ‐$‐$  Vending Sales ‐    1,426             1,000 1,000   Gas Sales ‐   ‐     Donations 2,948  5,727               ‐   545           ‐   ‐   Tower Revenue 71,744                 140,014    87,104                   80,294 87,104              87,104   Recreation Rentals 14,756                   29,403    10,000                   28,450  10,000               10,000   Miscellaneous Revenue 93,777                   59,459    25,000                   67,021  25,000               25,000  TOTAL MISCELLANEOUS  197,568$              248,391$            123,104$           203,746$            122,104$              122,104$             TOTAL REVENUES 11,402,310$         $      11,524,378  $      11,160,785  $       11,471,112  11,517,580$        11,788,077$        FY21 Town of Trophy Club Proposed Budget 6Town Council Meeting Page 33 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Revenues FY 2018  ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED  FY 2022 PROJECTED  $ CHANGE FY21  Proposed to FY20  Approved % CHANGE  % OF TOTAL Property Tax 6,493,422$          6,718,096$                       6,894,957 7,072,506$   7,220,000$   7,551,476$   325,043$                 4.7% 62.7% Licenses and Permits                 614,931                  499,301                  294,600            185,000            185,000            185,000  (109,600)$                ‐37.2% 1.6% Franchise Fees                 867,446                  911,738                  772,647            852,816            852,816            851,544  80,169$                    10.4% 7.4% Sales Tax                 925,572               1,023,120               1,015,684        1,010,000        1,040,000        1,072,541  24,316$                    2.4% 9.0% Fines and Fees                 488,313                  310,609                  300,360            300,360            282,600            280,110  (17,760)$                  ‐5.9% 2.5% Intergovernmental (MUD)                608,910                  674,452                  759,624            718,657            820,031            844,632  60,407$                    8.0% 7.1% Charges for Service                 803,477                  764,283                  869,402            788,029            788,029            808,670  (81,373)$                  ‐9.4% 6.8% Investment Income                 109,662                  206,601                  132,000              65,164              72,000              72,000 (60,000)$                  ‐45.5% 0.6% Miscellaneous Income                 197,568                  248,391                  122,104              64,182            122,104            122,104 ‐$                          0.0% 1.1% Grant Revenue                   16,339                  167,787                  110,000               56,500             135,000                        ‐   25,000$                    22.7% 1.2% Total Revenues 11,125,640$        11,524,378$        11,271,378$       11,113,214$ 11,517,580$ 11,788,077$ 246,202$                 2.2% 100.0% 15,757,857$         Expenditures FY 2018  ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED  FY 2022 PROJECTED  $ CHANGE FY21  Proposed to FY20  Approved % CHANGE  % OF TOTAL Manager's Office 507,918$             1,151,917$          698,073$            644,634$       870,690$       887,816$       172,617$                 24.7% 7.6% Legal                 110,989                  127,898                  126,350            102,606            126,350            128,877  ‐$                          0.0% 1.1% Police              2,298,219               2,483,871               2,511,491        2,521,706        2,507,343        2,626,878  (4,148)$                    ‐0.2% 21.9% Emergency Medical Services              1,421,803               1,085,046               1,252,329        1,252,329        1,317,588        1,342,940  65,258$                    5.2% 11.5% Fire              1,097,509               1,303,324               1,336,444        1,336,444        1,381,839        1,409,476  45,394$                    3.4% 12.0% Parks              1,606,727               1,486,965               1,606,333        1,477,452        1,592,619        1,624,471  (13,714)$                  ‐0.9% 13.9% Recreation                 561,580                  673,951                  647,315            430,483            661,202            674,426  13,887$                    2.1% 5.8% Community Events                   26,664                    35,625                    33,383              12,459              33,383              34,051 ‐$                          0.0% 0.3% Community Development                 556,128                  560,398                  618,612            545,819            648,022            660,982  29,410$                    4.8% 5.6% Streets                 340,910                  191,463                  224,672            182,637            226,560            231,091  1,888$                      0.8% 2.0% Facilities Maintenance                 256,589                  319,018                  343,174            343,205            344,702            351,596  1,528$                      0.4% 3.0% Human Resources                 405,362                  428,739                  489,378            447,545            322,612            329,064  (166,766)$                ‐34.1% 2.8% Communications & Marketing           173,182            176,646  173,182$                 N/A 1.5% Finance                 533,987                  526,601                  580,570            586,968            534,922            545,436  (45,648)$                  ‐7.9% 4.7% Municipal Court                   89,899                    66,879                    73,941              74,953              75,889              77,407 1,948$                      2.6% 0.7% Information Services                 663,011                  575,037                  615,236             614,585             655,957             669,077 40,721$                    6.6% 5.7% Total Expenditures  $       10,477,296   $       11,016,733   $       11,157,303   $  10,573,828   $  11,472,861   $  11,770,234   $                 315,557  2.8% 100.0% FOOT (0)$                        0$                         0$                        ‐$               ‐$                Other Sources (Uses)FY 2018  ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED $ CHANGE FY21  Proposed to FY20  Approved % CHANGE Lease Proceeds  $             264,732   $                        ‐    $                        ‐   $                  ‐    $                  ‐    ‐$                          NA Transfers In                   63,000                    63,000                    91,500                       ‐               91,500              91,500 ‐$                           Transfers Out                  (35,817)                (501,461)                (271,320)          (250,000)       (1,000,000)          (375,200) (728,681)$                 Total Other Sources (Uses) $             291,915   $           (438,461)  $           (179,820)  $      (250,000)  $      (908,500)  $      (283,700) ‐728680.5 405.2% Fund Balance FY 2018  ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED $ CHANGE FY21  Proposed to FY20  Approved % CHANGE Beginning Fund balance  $          4,611,119   $          5,551,377   $          5,620,562  $    5,554,817  $    5,256,436  $    4,392,655  $               (364,126) Net Increase (Decrease)                940,258                    69,184                  (65,745)            289,386          (863,781)          (265,857)  $               (798,036) Ending Fund Balance  $          5,551,377   $          5,620,562   $          5,554,817   $    5,844,204   $    4,392,655   $    4,126,799   $              1,118,134  25.2% Fund Balance Detail FY 2018  ACTUAL FY 2019 ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED $ CHANGE FY21  Proposed to FY20  Approved % CHANGE Reserve Fund balance                                   3,153,934               3,455,458               3,428,587        3,247,148        3,741,858        3,643,630                     313,271  Committed Fund Balance                 182,863                  170,863                  158,863            158,863            134,863            122,863                      (24,000)  Unassigned Fund Balance in   Excess (Deficit) of 30%              2,214,580               1,994,240               1,967,367         2,438,191             515,934             360,305                (1,451,433) Total Fund Balance 5,551,377$           $          5,620,562   $          5,554,817   $    5,844,204  4,392,655$    $    4,126,799 (1,162,162)$             25.2% FY21 Town of Trophy Club Proposed Budget 7Town Council Meeting Page 34 of 129 August 25, 2020 Major Changes Personnel - Full funding for for Assistant Town Manager rrather than split among other departments Services - None Major Changes - None Major Changes Personnel - 30,000 for additional OT, offset by salaries for new officers lower than officers replaced, Services - Increase in dispatch Major Changes Personnel - $25,000 for part time, new hire salaries Services - None Major Changes Personnel - $25,000 for part time, new hire salaries Services - None CHANGES FROM FY20 TO FY21 Legal FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $                  ‐   $                  ‐   $                  ‐   $                  ‐   $                  ‐  0% Services & Supplies         110,989          127,898          126,350          102,606          126,350  0% TOTAL 110,989$     127,898$     126,350$     102,606$     126,350$     0% Police FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $  1,947,564   $  2,240,176   $  2,317,966   $  2,321,920   $  2,307,483  0% Services & Supplies         301,440          243,695          193,525          199,786          199,860  3% Capital            49,215                       ‐                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $ 2,298,219   $ 2,483,871   $ 2,511,491   $ 2,521,706   $ 2,507,343  0% Emergency Medical  Services FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     898,005   $     967,751   $  1,028,053   $  1,028,053   $  1,097,422  7% Services & Supplies         134,461          117,295          171,276          171,276          170,166  ‐1% Capital         389,337                       ‐             53,000             53,000             50,000  ‐6% TOTAL  $ 1,421,803   $ 1,085,046   $ 1,252,329   $ 1,252,329   $ 1,317,588  5% Fire FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     884,412   $  1,051,638   $  1,056,343   $  1,056,343   $  1,105,713  5% Services & Supplies         213,098          251,687          280,101          280,101          276,126  ‐1% Capital                      ‐                       ‐                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $ 1,097,509   $ 1,303,324   $ 1,336,444   $ 1,336,444   $ 1,381,839  3% TOWN MANAGER'S OFFICE FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021 PROPOSED % Change (Bud. vs.  Pro) Personnel  $     403,771   $     851,374   $     579,954   $     579,364   $     749,659  29% Services & Supplies         104,147          300,543          118,119             65,270          121,031  2% TOTAL  $     507,918   $ 1,151,917   $     698,073   $     644,634   $     870,690  25% FY21 Town of Trophy Club Proposed Budget 8Town Council Meeting Page 35 of 129 August 25, 2020 Major Changes Personnel - None Services - None Major Changes Personnel - Part time moved from Parks Services - Additional storage rental Major Changes - None Major Changes Personnel - Increased salaries Services - None Major Changes Personnel - Increased salaries Services - None Parks FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     749,531   $     800,066   $     882,672   $     876,114   $     877,628  ‐1% Services & Supplies         638,733          599,390          723,661          601,338          714,991  ‐1% Capital         218,463             87,510                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $ 1,606,727   $ 1,486,965   $ 1,606,333   $ 1,477,452   $ 1,592,619  ‐1% Recreation FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     361,501   $     395,691   $     421,334   $     264,735   $     429,803  2% Services & Supplies         187,195          192,976          225,981          165,748          231,399  2% Capital            12,884             85,284                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $     561,580   $     673,951   $     647,315   $     430,483   $     661,202  2% Community Events FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Services & Supplies  $       26,664   $       35,625   $       33,383   $       12,459   $       33,383  0% TOTAL  $       26,664   $       35,625   $       33,383   $       12,459   $       33,383  0% Community  Development FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     419,159   $     444,250   $     472,242   $     433,676   $     499,571  6% Services & Supplies         136,969          116,148          146,370          112,144          148,451  1% Capital                      ‐                       ‐                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $     556,128   $     560,398   $     618,612   $     545,819   $     648,022  5% Streets FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     155,221   $       45,686   $       44,655   $       47,038   $       46,543  4% Services & Supplies         148,002          145,777          180,017          135,599          180,017  0% Capital            37,687                       ‐                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $     340,910   $     191,463   $     224,672   $     182,637   $     226,560  1% FY21 Town of Trophy Club Proposed Budget 9Town Council Meeting Page 36 of 129 August 25, 2020 Major Changes Personnel - None Services - None Major Changes Personnel - Moved to Communications Services - Moved to Communications Major Changes Personnel - New Department Services - New Department Major Changes Personnel - Director of Administrative Services moved out Services - None Major Changes Personnel - Certification pay increase Services - None Major Changes Personnel - Certification pay increase Services - Increase in existing contracts Finance FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     368,675   $     369,920   $     444,157   $     399,576   $     397,394  ‐11% Services & Supplies         165,312          156,680          136,413          187,392          137,528  1% TOTAL  $     533,987   $     526,601   $     580,570   $     586,968   $     534,922  ‐8% Municipal Court FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $       85,122   $       53,942   $       65,201   $       66,367   $       67,149  3% Services & Supplies              4,777             12,937               8,740               8,586               8,740  0% TOTAL  $       89,899   $       66,879   $       73,941   $       74,953   $       75,889  3% Human Resources FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $     359,493   $     375,215   $     424,101   $     386,631   $     267,782  ‐37% Services & Supplies            45,869             53,524             65,277             60,914             54,830  ‐16% TOTAL  $     405,362   $     428,739   $     489,378   $     447,545   $     322,612  ‐34% Communications FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $                  ‐   $                  ‐   $                  ‐   $                  ‐   $     108,332  #DIV/0! Services & Supplies                      ‐                       ‐                       ‐                       ‐             64,850  #DIV/0! TOTAL 0000 $     173,182  #DIV/0! Information Services FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel   $     208,938   $     216,258   $     216,506   $     216,521   $     224,888  4% Services & Supplies         347,118          358,779          398,730          398,064          431,069  8% Capital         106,955                       ‐                       ‐                       ‐                       ‐  #DIV/0! TOTAL  $     663,011   $     575,037   $     615,236   $     614,585   $     655,957  7% Facilities  Maintenance FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED % Change (Bud. vs.  Pro) Personnel  $                ‐    $       59,844   $       62,342  $       63,115   $       63,870  2% Services & Supplies         256,589          259,173          280,832          280,090          280,832  0% TOTAL  $     256,589   $     319,018   $     343,174  $     343,205   $     344,702  0% FY21 Town of Trophy Club Proposed Budget 10Town Council Meeting Page 37 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services TOWN MANAGER'S OFFICE FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     306,592  $     706,038  $     467,987  $     430,180   $     547,651  $     558,604     Overtime ‐               ‐              ‐              18                ‐               ‐                  Longevity 175               235             295             455               1,195           1,219              Stipend ‐               ‐              ‐              ‐               ‐               ‐                  Certification Pay ‐               200             1,200          2,630          7,500           7,650              Retirement 50,665          95,532        44,817        73,859        96,385          98,313            Medical Insurance 14,777          11,128        27,342        26,433        31,576          32,208            Dental Insurance 986               710             1,932          1,627          2,325           2,372              Vision Insurance 104               124             192             170              239              244                 Life Insurance & Other 1,422            1,316          2,474          2,446          3,826           3,903              Social Security Taxes 16,685          20,616        21,048        25,119        34,419          35,107            Medicare Taxes 4,244            10,412        4,922          5,875          8,050           8,211              Unemployment Taxes 495               31               513             71                684              698                 Workers' Compensation 654               612             782             678              959              978                 Pre‐Employment  Physicals/TesƟng   P ‐                45                ‐               81                 ‐               ‐                  Auto Allowance 6,000            4,375          6,000          8,650          14,400          14,400            Employee Relations 972               ‐              450             1,071          450              459              Total Personnel  $     403,771  $     851,374  $     579,954  $     579,364   $     749,659  $     764,364  Services/Supplies    Professional Outside Services  $             850  $             269  $         9,940  $         5,423   $         9,940  $       10,139     TC Magazine ‐                      ‐                        ‐                       ‐                      ‐     Records Management             1,825             1,662             2,250             2,192              2,250             2,295     Newsletter/Year‐In‐Review                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Elections           13,452           54,748           11,500             4,001            11,500           11,730     Meals on Wheels                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Advertising             3,503             1,830             4,200             3,074              4,200             4,284     Printing             1,463                 268                 815                 112                  815                 831     Schools & Training             7,448             2,918           11,020                 295            11,020           11,240     Communications/Pagers/Mobiles             1,650             1,650             1,800             1,925              1,800             1,836     Independent Labor                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Dues & Membership             8,561           16,179           15,320           16,184            15,320           15,626     Travel & Per Diem             2,397             1,917             4,400             2,513              5,000             5,100     Meetings             1,765             1,737             3,770             2,107              3,770             3,845     Office Supplies             1,870                 501             2,240             2,240              2,240             2,285     Postage                 891             1,146                 754                 804                  754                 769     Publications/Books/Subscriptions                 486                      ‐                 422             1,745                  422                 430     Mayor/Council Expense           19,676           15,977           22,688           12,592            25,000           25,500     Small Equipment                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Furniture/Equipment <$5,000                   81                      ‐             1,000                      ‐              1,000             1,020     Contingency Expense           38,229         155,080           25,000           10,064            25,000           25,500     Miscellaneous Expense                      ‐                   24             1,000                      ‐              1,000             1,020     Incentive Program                      ‐           44,638                      ‐                      ‐                       ‐                      ‐  Total Services/Supplies 104,147$     300,543$    118,119$    65,270$      121,031$     123,452$     Total Expenditures  $     507,918  $ 1,151,917  $     698,073  $     644,634   $     870,690  $     887,816  FY21 Town of Trophy Club Proposed Budget 11Town Council Meeting Page 38 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Legal FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED  FY 2022 PROJECTED  Personnel    Salaries  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Longevity                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Stipend                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Retirement                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Medical Insurance                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Dental Insurance                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Vision Insurance                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Life Insurance & Other                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Social Security Taxes                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Medicare Taxes                      ‐                      ‐                      ‐                      ‐                       ‐                      ‐     Unemployment Taxes ‐$             ‐$             ‐$             ‐$              ‐$             ‐$                 Workers' Compensation  $                ‐    $                ‐    $                ‐    $                ‐     $                ‐    $                ‐  Total Personnel 000000 Services/Supplies    Professional Outside Services  $     110,729  $     127,850  $     126,120  $     102,375   $     126,120  $     128,642     Schools & Training ‐‐‐‐‐                   ‐                      Communications/Pagers/Mobiles ‐‐‐‐‐                   ‐                      Dues & Membership ‐‐‐‐‐                   ‐                      Travel & Per Diem ‐‐‐‐‐                   ‐                      Office Supplies ‐                   200             200              204                 Postage 41                48               30               ‐                    30                31                   Publications/Books/Subscriptions 219              ‐                  231              ‐                      Miscellaneous Expense ‐                   ‐                  ‐‐                   ‐‐ Total Services/Supplies 110,989$     127,898$    126,350$    102,606$    126,350$     128,877$     Total Expenditures 110,989$     127,898$    126,350$    102,606$    126,350$     128,877$     FY21 Town of Trophy Club Proposed Budget 12Town Council Meeting Page 39 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Police FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel     Salaries  $ 1,366,780  $ 1,599,774  $ 1,674,900  $ 1,674,900   $ 1,559,995  $ 1,591,195     Seasonal 88,452          90,221            Overtime 95,434          85,972        60,000        63,204        90,000          91,800            Longevity 7,108            6,148          7,378          7,378           4,348           4,435              Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification 5,800            12,700        17,400        17,400        25,500          26,010            Holiday Pay ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Retirement 174,753       218,506     218,319     218,319     220,643       225,056         Medical Insurance 137,663       135,955     141,610     141,610     129,609       132,201         Dental Insurance 9,384            8,380          11,658        11,658        9,455           9,644              Vision Insurance 1,317            1,342          1,435          1,435           1,363           1,390              Life Insurance & Other 7,741            9,589          11,506        11,506        11,017          11,237            Social Security Taxes 83,932          105,191     109,100     109,100     104,364       106,451         Medicare Taxes 19,846          24,794        25,515        25,515        24,408          24,896            Unemployment Taxes 5,322            960             4,275          4,275           4,104           4,186              Workers' Compensation 29,873          29,151        34,870        34,870        34,225          34,910            Pre‐Employment Physicals/Testing 2,611            1,713          ‐                   750              ‐                   ‐                      Clothing Allowance ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Personnel  $ 1,947,564  $ 2,240,176  $ 2,317,966  $ 2,321,920   $ 2,307,483  $ 2,353,633  Services & Supplies    Professional Outside Services  $       14,826  $             300  $                  ‐  $                  ‐   $                  ‐  $       30,000     Records Management ‐‐                  ‐                  ‐                   ‐                   ‐                      Advertising 2,930            1,311          2,000          2,000           2,000           2,040              Printing 662              732             100             1,384           100              1,000              Abatements ‐‐                  ‐                  ‐                   ‐                   ‐                      Schools & Training 17,474          ‐                  ‐                   140              ‐                    15,500            Electricity ‐‐                  ‐                  ‐                   ‐                   ‐                      Water ‐‐                  ‐                  ‐                   ‐                   ‐                      Telephone ‐‐                  ‐                  ‐                   ‐                   ‐                      Communications/Pagers/Mobiles 12,222          17,166        17,621        17,621        17,621          17,973            Building Maintenance ‐‐                  ‐                  ‐                   ‐                   ‐                      Vehicle Maintenance 46,805          27,573        27,900        27,900        27,900          28,458            Equipment Maintenance 656              2,850          ‐                  18                ‐                    2,500              Cleaning Services ‐‐                  ‐                  ‐                   ‐                   ‐                      Qualifying Expenses 18,190          989             ‐                  ‐                   ‐                    18,500            Emergency Management ‐‐                  ‐                  ‐                   ‐                   ‐                      Dispatch ‐ Denton County 39,020          39,338        41,154        41,154        47,489          48,439            Independent Labor 650              ‐                  ‐                  ‐                   ‐                   ‐                      Dues & Membership 2,125            2,702          4,100          4,100           4,100           4,182              Travel & Per Diem 9,659            11,234        10,500        10,500        10,500          10,710            Meetings 780              437             700             700              700              714                 Office Supplies 5,768            3,447          500             1,979           500              2,500              Postage 676              896             100             289              100              102                 Publications/Books/Subscription 416              2,028          1,300          1,300           1,300           1,326           FY21 Town of Trophy Club Proposed Budget 13Town Council Meeting Page 40 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Police FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED    Fuel 33,244          35,333        41,250        41,250        41,250          42,075            Uniforms 43,624          34,790        22,050        22,050        22,050          22,491            Protective Clothing 14,523          ‐                  ‐                   2,550           ‐                   ‐                      Investigative Materials 5,223            6,040          6,000          6,000           6,000           6,120              Animal Control 3,936            6,794          5,750          5,750           5,750           5,865              Small Equipment 17,139          36,493        2,000          2,513           2,000           2,040              Furniture/Equipment <$5,000 ‐‐                  ‐                  ‐                   ‐                   ‐                      Maintenance Supplies ‐‐                  ‐                  55                ‐                   ‐                      Miscellaneous Expense 2,191            1,817          2,000          2,033           2,000           2,040              Programs & Special Projects 8,702            11,426        8,500          8,500           8,500           8,670            Prompt Payment Interest ‐‐                  ‐                  ‐                   ‐                   ‐                   Total Services/Supplies  $     301,440  $     243,695  $     193,525  $     199,786   $     199,860  $     273,245  Capital    Vehicles ‐ ‐ ‐  $                  ‐ ‐ ‐     Video Equipment ‐‐‐‐                   ‐‐    Radar ‐‐‐‐                   ‐‐    Capital Replacement ‐‐‐‐                   ‐‐    Capital Expenses 9,060            ‐‐‐                   ‐‐    Equipment Replacement 40,155          ‐                  ‐‐                   ‐                   ‐                       Capital Outlay 49,215          ‐                  ‐                  ‐                   ‐                   ‐                   Total Capital  $       49,215  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐  Total Expenditures  $ 2,298,219  $ 2,483,871  $ 2,511,491  $ 2,521,706   $ 2,507,343  $ 2,626,878  FY21 Town of Trophy Club Proposed Budget 14Town Council Meeting Page 41 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Emergency Medical  Services FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     582,659  $     623,665  $     665,229  $     665,229   $     670,420  $     683,828    Part‐Time 50,078           51,080            Overtime 71,354           84,994        72,896        72,896        72,896          74,354            Longevity 5,856            6,358          6,890          6,890           6,730           6,865              Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification   4,950            6,789          9,750          9,750           9,750           9,945              Holiday Pay ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Retirement 83,463          96,876        99,005        99,005        106,114       108,236         Medical Insurance 77,361          71,791        79,220        79,220        78,087          79,649            Dental Insurance 5,395            5,184          6,670          6,670           6,045           6,166              Vision Insurance 576              568             612             612              576              588                 Life Insurance & Others 3,322            3,553          4,982          4,982           5,171           5,274              Social Security Taxes 36,983          43,698        46,795        46,795        51,123          52,145            Medicare Taxes 8,653            10,224        10,944        10,944        11,956          12,195            Unemployment Taxes 1,623            241             1,625          1,625           1,625           1,657              Workers' Compensation 8,473            9,225          16,762        16,762        20,177          20,581            Pre‐Employment Physicals/Testing 7,337            4,585          6,675          6,675           6,675           6,809           Total Personnel  $     898,005  $     967,751  $ 1,028,053  $ 1,028,053   $ 1,097,422  $ 1,119,371  Services/Supplies    Professional Outside Services  $             125  $                  ‐  $         5,500  $         5,500   $         1,750  $         1,785     Collection Fees 23,858          12,009        20,000        20,000        20,000          20,400            Hazmat Disposal 167              152             240             240              240              245                 Radios 3,283            46                2,250          2,250           2,250           2,295              Schools & Training 3,970            2,135          7,500          7,500           9,205           9,389              Electricity 4,895            4,790          8,400          8,400           8,400           8,568              Water 3,203            2,823          4,000          4,000           4,000           4,080              Telephone ‐ ‐              ‐              ‐               ‐               ‐                  Communications/Pagers/Mobiles 6,010            4,557          4,510          4,510           4,510           4,600              Building Maintenance 1,582            4,119          3,000          3,000           3,000           3,060              Vehicle Maintenance 7,443            4,368          8,950          8,950           9,550           9,741              Equipment Maintenance 9,929            5,049          10,980        10,980        13,361          13,628            Emergency Management 2,448            1,233          4,582          4,582           4,582           4,674              Dispatch ‐ Denton County 3,045            3,706          3,985          3,985           3,946           4,025              Dues & Membership 3,755            1,974          2,964          2,964           1,706           1,740              Flags & Repairs 6,912            9,518          ‐              ‐               ‐               ‐                  Travel & Per Diem 3,545            8,209          5,400          5,400           5,400           5,508              Meetings 377              648             750             750              750              765                 Safety Programs ‐               697             2,650          2,650           2,650           2,703              Inspection Fees ‐ ‐              ‐              ‐               ‐               ‐                  Office Supplies 511              494             600             600              600              612                 Postage 88                47               100             100              100              102                 Publications/Books/Subscriptions 182              156             300             300              300              306                 Fuel 4,478            4,296          13,265        13,265        13,265          13,530            Uniforms 6,322            5,774          7,145          7,145           9,645           9,838           FY21 Town of Trophy Club Proposed Budget 15Town Council Meeting Page 42 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Emergency Medical  Services FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED    Medical Control 12,957          18,695        21,205        21,205        20,056          20,457            Pharmacy 6,906            4,830          6,300          6,300           6,500           6,630              Oxygen 2,046            1,412          2,000          2,000           2,000           2,040              Disposable Supplies 10,882          12,678        11,400        11,400        11,800          12,036            Small Equipment 3,859            2,452          11,000        11,000        8,300           8,466              Maintenance Supplies 255              ‐              300             300              300              306                 Miscellaneous Expense 1,427            427             2,000          2,000           2,000           2,040           Total Services/Supplies  $     134,461  $     117,295  $     171,276  $     171,276   $     170,166  $     173,569  Capital    Equipment  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Capital Replacement ‐‐                  ‐                  ‐                   ‐                   ‐                      Capital Expenses 14,562          ‐                   53,000        53,000        50,000          50,000            Capital Outlay 283,322       32,227        ‐                  ‐                   ‐                      Principal Payment ‐ Lease 91,452          85,075        ‐                  ‐                   ‐                   ‐                      Interest Payment ‐ Lease ‐ 5,817          ‐                  ‐                   ‐                   ‐                      Capital Outlay ‐ sub‐total 389,337       ‐                   53,000        53,000        50,000          50,000         Total Capital  $     389,337  $                  ‐  $       53,000  $       53,000   $       50,000  $       50,000  Total Expenditures  $ 1,421,803  $ 1,085,046  $ 1,252,329  $ 1,252,329   $ 1,317,588  $ 1,342,940  FY21 Town of Trophy Club Proposed Budget 16Town Council Meeting Page 43 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Fire FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel     Salaries  $     582,657  $     665,043  $     685,229  $     685,229   $     670,420  $     683,828     Part‐Time 50,078          51,080            Overtime 71,354          91,609        72,896        72,896        72,896          74,354            Longevity 5,856            6,358          6,890          6,890           6,730           6,865              Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification   4,950            7,564          9,750          9,750           9,750           9,945              Retirement 83,513          103,227     99,005        99,005        106,114       108,236         Medical Insurance 59,991          93,982        79,220        79,220        78,087          79,649            Dental Insurance 5,388            5,447          6,670          6,670           6,045           6,166              Vision Insurance 569              599             612             612              576              588                 Life Insurance & Others 3,316            3,989          4,982          4,982           5,171           5,274              Social Security Taxes 37,002          46,593        46,795        46,795        51,123          52,145            Medicare Taxes 8,651            10,893        10,944        10,944        11,956          12,195            Unemployment Taxes 1,620            291             1,625          1,625           1,625           1,658              Workers' Compensation 8,639            9,638          16,762        16,762        20,177          20,581            Pre‐Employment Physicals/Testing 7,417            3,117          6,675          6,675           6,675           6,809              Tuition Reimbursement 3,488            3,289          8,290          8,290           8,290           8,456           Total Personnel  $     884,412  $ 1,051,638  $ 1,056,343  $ 1,056,343   $ 1,105,713  $ 1,127,827  Services/Supplies    Professional Outside Services  $             125  $             550  $         5,500  $         5,500   $         1,750  $         1,785     Software & Support 2,784            12,123        16,749        16,749        17,164          17,507            Tax Adminstration ‐ 1,529          1,605          1,605           1,605           1,637              Advertising ‐                   ‐                   1,500          1,500           1,500           1,530              Printing 155              219             300             300              500              510                 Radios ‐‐                  ‐                  ‐                   ‐                   ‐                      Schools & Training 15,392          12,887        24,505        24,505        19,900          20,298            Electricity 4,895            4,790          8,400          8,400           8,400           8,568              Water 3,203            2,823          4,000          4,000           4,000           4,080              Telephone ‐‐                  ‐                  ‐                   ‐                   ‐                      Communications/Pagers/Mobiles 15,884          12,792        16,691        16,691        16,691          17,025            Building Maintenance 14,335          24,520        22,200        22,200        22,200          22,644            Vehicle Maintenance 49,770          46,433        41,800        41,800        40,800          41,616            Equipment Maintenance 12,394          11,202        18,000        18,000        18,000          18,360            Emergency Management 158              1,000          1,000          1,000           1,000           1,020              Dispatch ‐ Denton County 3,045            3,706          3,986          3,986           3,946           4,025              Dues & Membership 19,601          19,616        20,337        20,337        20,337          20,744            Flags & Repairs 1,000            9,441          ‐                  ‐                   ‐                   ‐                      Travel & Per Diem 7,280            11,153        14,510        14,510        14,510          14,800            Meetings ‐‐                  ‐                  ‐                   ‐                   ‐                      Safety Programs ‐‐                  ‐                  ‐                   ‐                   ‐                      Inspection Fees ‐‐                  ‐                  ‐                   ‐                   ‐                      Office Supplies 289              317             300             300              500              510                 Printer Supplies 1,041            1,020          1,400          1,400           1,400           1,428              Postage 53                82               100             100              100              102              FY21 Town of Trophy Club Proposed Budget 17Town Council Meeting Page 44 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Fire FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED    Publications/Books/Subscriptions 267              344             350             350              350              357                 Fuel 9,082            10,611        12,215        12,215        12,215          12,459            Uniforms 6,338            5,787          7,145          7,145           9,645           9,838              Medical Control ‐‐                  ‐                  ‐                   ‐                   ‐                      Pharmacy ‐‐                  ‐                  ‐                   ‐                   ‐                      Oxygen ‐‐                  ‐                  ‐                   ‐                   ‐                      Safety Equipment/Protective Clothing 25,217          31,343        27,700        27,700        27,700          28,254            Disposable Supplies ‐‐                  ‐                  ‐                   ‐                   ‐                      Small Equipment 5,499            6,428          4,950          4,950           4,950           5,049              Hardware 914              3,268          4,458          4,458           4,458           4,547              Maintenance Supplies 386              444             1,500          1,500           1,500           1,530              Miscellaneous Expense 3,246            3,949          4,000          4,000           4,000           4,080              Programs & Special Projects 10,745          13,309        14,900        14,900        17,005          17,345         Total Services/Supplies  $     213,098  $     251,687  $     280,101  $     280,101   $     276,126  $     281,649  Capital    Equipment  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Capital Replacement ‐‐                  ‐                  ‐                   ‐                   ‐                      Capital Expenses (Will come from  funds other than General Fund)‐‐                     ‐                    ‐                    1,368,250        Capital Outlay ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Capital  $                ‐  $                ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐  Total Expenditures  $ 1,097,509  $ 1,303,324  $ 1,336,444  $ 1,336,444   $ 1,381,839  $ 1,409,476  FY21 Town of Trophy Club Proposed Budget 18Town Council Meeting Page 45 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Parks FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     522,190  $     555,159  $     615,805  $     615,805   $     593,771  $     605,646    Part‐Time ‐                   ‐                  ‐                  ‐                    18,003          18,363            Overtime 13,906          14,315        15,000        10,675        15,000          15,300            Longevity 4,166            4,291          5,639          5,494           5,639           5,752              Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification 1,000            1,650          1,800          2,545           3,600           3,672              Retirement 63,206          73,428        81,656        81,010        82,915          84,573            Medical Insurance 81,919          81,884        88,540        86,192        82,540          84,191            Dental Insurance 5,442            4,945          7,136          5,829           5,938           6,057              Vision Insurance 729              691             813             731              764              779                 Life Insurance & Other 3,322            3,524          4,251          4,346           4,346           4,433              Social Security Taxes 31,377          36,030        38,180        38,180        40,560          41,371            Medicare Taxes 7,339            8,426          8,929          9,121           9,486           9,676              Unemployment Taxes 2,628            199             2,565          594               2,565           2,616              Workers' Compensation 11,795          14,840        12,358        15,548        12,351          12,598            Pre‐Employment Physicals/Testing 512              684             ‐                  44                150              153              Total Personnel  $     749,531  $     800,066  $     882,672  $     876,114   $     877,628  $     895,180  Services/Supplies    Software & Support  $         4,342  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Advertising 1,000            259             500             ‐                    500              510                 Schools & Training 1,223            4,352          3,980          1,425           3,980           4,060              Electricity 42,537          40,568        56,381        43,650        56,381          57,509            Water 175,232       133,979     239,371     168,628     239,371       244,158         Communications/Pagers/Mobiles 6,835            6,692          8,634          6,863           8,634           8,807              Property Maintenance 211,675       244,182     212,150     221,469     212,150       216,393         Building Maintenance 3,161            3,654          2,000          1,953           2,000           2,040              Vehicle Maintenance 8,175            12,867        10,962        10,843        12,000          12,240            Equipment Maintenance 10,580          13,998        13,494        12,931        13,494          13,764            Independent Labor 106,277       75,093        99,570        71,970        99,570          101,561         Storage Rental 11,485          9,458          9,708          9,337           ‐                   ‐                      Portable Toilets 3,980            5,150          4,710          4,635           4,710           4,804              Dues & Membership 743              85                1,475          1,300           1,475           1,505              Travel & Per Diem ‐                    1,523          2,586          857               2,586           2,638              Meetings 231              471             750             315              750              765                 Safety Program ‐‐                  ‐                  ‐                   ‐                   ‐                      Tree City 8,000            7,800          10,000        3,273           10,000          10,200            Office Supplies 1,769            710             500             288              500              510                 Postage 11                14               25               19                25                26                   Publications/Books/Subscriptions 86                167             700             357              700              714                 Fuel 16,800          15,104        19,673        17,059        19,673          20,066            Uniforms 8,143            6,941          8,347          7,131           8,347           8,514              Median Banners ‐‐                  ‐                  ‐                   ‐                   ‐                      Small Tools 13,583          11,888        14,675        10,478        14,675          14,969            Safety Equipment 2,865            4,432          3,470          6,505           3,470           3,539           FY21 Town of Trophy Club Proposed Budget 19Town Council Meeting Page 46 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Parks FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED    Furniture/Equipment <$5,000 ‐‐                  ‐                  52                ‐                   ‐                      Miscellaneous Expense ‐‐                  ‐                  ‐                   ‐                   ‐                   Total Services/Supplies  $     638,733  $     599,390  $     723,661  $     601,338   $     714,991  $     729,291  Capital    Vehicles ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Capital Replacement ‐‐                  ‐                  ‐                   ‐                   ‐                      Capital Expenses 147,541       87,510        ‐                  ‐                   ‐                   ‐                      Capital Outlay 70,922          ‐                  ‐                  ‐                   ‐                   ‐                      Capital Outlay 218,463       ‐                  ‐                  ‐                   ‐                   ‐                   Total Capital  $     218,463  $       87,510  $                  ‐  $                  ‐   $                  ‐  $                  ‐  Total Expenditures  $ 1,606,727  $ 1,486,965  $ 1,606,333  $ 1,477,452   $ 1,592,619  $ 1,624,471  FY21 Town of Trophy Club Proposed Budget 20Town Council Meeting Page 47 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Recreation FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel   Salaries  $     293,581  $     314,565  $     342,085  $     204,125   $     149,127  $     152,110    Part Time ‐                   ‐                  ‐                  ‐                    18,179          18,543           Seasonal ‐                   ‐                  ‐                  ‐                    180,000       183,600         Overtime ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Longevity 559              604             774             774              649              662                 Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification 1,000            1,200          1,200          1,755           3,450           3,519              Retirement 14,619          19,136        18,668        17,281        20,311          20,717            Medical Insurance 15,637          19,880        18,999        15,844        16,732          17,067            Dental Insurance 1,265            1,347          1,391          1,133           1,286           1,312              Vision Insurance 132              137             108             107              130              133                 Life Insurance & Other 756              937             1,031          880               1,092           1,114              Social Security Taxes 17,254          19,454        21,332        10,619        21,980          22,420            Medicare Taxes 4,035            4,550          4,989          2,484           5,141           5,244              Unemployment Taxes 3,454            206             1,643          901               1,643           1,676              Workers' Compensation 6,270            10,049        6,114          6,632           7,083           7,225              Pre‐Employment Physicals/Testing 2,939            3,626          3,000          2,201           3,000           3,060           Total Personnel  $     361,501  $     395,691  $     421,334  $     264,735   $     429,803  $     438,399  Services/Supplies    Professional Outside Services  $         4,449  $         3,080  $         2,750  $             125   $         2,750  $         2,805     Software & Support 1,966            1,336          1,375          1,462           1,375           1,403              Health Inspections ‐                    200             300             375              450              459                 Advertising 1,278            2,090          1,125          205              325              332                 Printing 170              101             1,200          ‐                    1,200           1,224              Schools & Training 5,511            5,002          7,590          870               3,500           3,570              Service Charges & Fees 15,318          11,696        10,800        3,874           10,800          11,016            Electricity 19,967          24,424        26,565        26,212        26,565          27,096            Water 31,999          27,435        54,810        53,031        54,810          55,906            Telephone 1,721            ‐                  ‐                   149              ‐                   ‐                      Communications/Pagers/Mobiles 3,215            4,093          4,769          4,490           4,769           4,864              Property Maintenance 18,314          32,861        20,000        18,257        20,000          20,400            Equipment rental/Lease 6,550            8,693          8,600          ‐                    8,600           8,772              Storage Rental 12,000          12,240            Dues & Membership 9,193            8,496          9,475          334               9,010           9,190              Travel & Per Diem 1,171            2,655          1,827          22                 1,650           1,683              Meetings 619              816             850             407              500              510                 Field Trips 7,898            5,336          8,400          736               8,400           8,568              Office Supplies 1,682            1,518          2,000          1,424           1,500           1,530              Postage 120              43                2,606          1,421           2,606           2,658              Publications/Books/Subscriptions 151              8                   200             ‐                    200              204                 Fuel ‐                    407             1,719          983               1,719           1,753              Uniforms 12,249          10,492        9,750          4,306           9,750           9,945              Chemicals 18,442          18,960        22,000        21,479        22,000          22,440            Concessions 9,075            8,973          9,500          8,300           9,500           9,690           FY21 Town of Trophy Club Proposed Budget 21Town Council Meeting Page 48 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Recreation FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED    Program Supplies 3,230            2,249          4,600          2,300           4,600           4,692              Special Events 424              ‐                  ‐                  ‐                   ‐                   ‐                      Community Events ‐ 1,004          1,200          400               1,200           1,224              Safety Equipment 1,415            1,787          1,620          4,806           1,620           1,652              Small Equipment 284              155             500             500              500              510                 Furniture/Equipment <$5,000 5,998            5,113          5,200          2,900           5,200           5,304              Hardware 1,141            2,711          2,000          4,230           2,000           2,040              Maintenance Supplies 1,398            1,097          1,350          1,101           2,000           2,040              Miscellaneous Expenses 2,247            145             1,300          1,048           300              306              Total Services/Supplies  $     187,195  $     192,976  $     225,981  $     165,748   $     231,399  $     236,027  Capital    Capital Replacement ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Capital Repairs 12,884          ‐                  ‐                  ‐                   ‐                   ‐                      Capital Expenses ‐‐                  ‐                  ‐                   ‐                   ‐                      Transfer To Debt Service ‐‐                  ‐                  ‐                   ‐                   ‐                      Capital Outlay ‐                    85,284        ‐                  ‐                   ‐                   ‐                      Capital Outlay 12,884          ‐                  ‐                  ‐                   ‐                   ‐                   Total Capital  $       12,884  $       85,284  $                  ‐  $                  ‐   $                  ‐  $                  ‐  Total Expenditures  $     561,580  $     673,951  $     647,315  $     430,483   $     661,202  $     674,426  FY21 Town of Trophy Club Proposed Budget 22Town Council Meeting Page 49 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Community Events FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Services/Supplies   Advertising  $             110  $         1,815  $         1,200  $             366   $         1,200  $         1,224     Printing ‐                   ‐                   600             ‐                    600              612                 Schools & Training ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Event Rentals 18,925          24,492        20,137        7,891          20,137          20,540            Dues & Membership ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Travel & Per Diem ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Uniforms ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Program Supplies 7,629            9,318          11,446        4,202          11,446          11,675            Miscellaneous Expense ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Prompt Payment Interest ‐                   ‐                  ‐‐                   ‐                   ‐                   Total Services/Supplies 26,664$       35,625$      33,383$      12,459$      33,383$       34,051$       Total Expenditures 26,664$       35,625$      33,383$      12,459$      33,383$       34,051$       FY21 Town of Trophy Club Proposed Budget 23Town Council Meeting Page 50 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Community  Development FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     314,049  $     331,109  $     354,099  $     325,356   $     361,043  $     368,264     Overtime 150                ‐                   5,000           2,500          5,000           5,100              Longevity 2,168            993             1,583          1,598          1,583           1,614              Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification ‐                    600             600             1,575          5,100           5,202              Retirement 39,284          44,846        47,617        44,133        49,855          50,852            Medical Insurance 34,017          32,122        27,043        27,983        38,746          39,521            Dental Insurance 2,255            2,032          2,241          1,687          2,407           2,455              Vision Insurance 335               273             298             254              322              328                 Life Insurance & Other 1,806            2,141          2,592          1,901          2,643           2,696              Social Security Taxes 18,288          20,867        22,399        19,660        23,109          23,571            Medicare Taxes 4,277            4,880          5,239          4,591          5,404           5,512              Unemployment Taxes 810               162             941             84                941              959                 Workers' Compensation 1,658            3,935          2,591          2,295          3,419           3,487              Pre‐Employment Physicals/Testing 62                290             ‐                  60                ‐                   ‐                   Total Personnel 419,159$     444,250$    472,242$    433,676$    499,571$     509,562$     Services/Supplies    Professional Outside Services  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Engineering 100,967       51,383        90,000        71,414        90,000          91,800            Plan Review Services ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Appraisal ‐                    5,250          ‐                  ‐                   ‐                   ‐                      Health Inspections 7,000            7,025          4,719          4,300          7,000           7,140              Inspection Services 15,207          28,602        25,500        22,625        25,500          26,010            Advertising 1,715            1,620          1,500          1,354          1,500           1,530              Printing 114               505             600             ‐                    600              612                 Computer Mapping ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Abatements 65                275             3,000          1,320          3,000           3,060              Schools & Training 2,053            2,736          4,230          333               4,230           4,315              Service Charges & Fees ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Trash Removal/Recycling ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Communications/Pagers/Mobiles 2,756            3,983          4,121          3,426          4,121           4,203              Vehicle Maintenance 923                1,005          1,250          1,281          1,250           1,275              Dues & Membership 655               832             1,050          820               1,050           1,071              Travel & Per Diem 173                1,068          1,200          700               1,200           1,224              Meetings 58                120             250             ‐                    250              255                 Plat Filing Fees ‐                   45               350             351              350              357                 Office Supplies 1,241            469             1,000          422               1,000           1,020              Postage 635               506             500             512              500              510                 Publications/Books/Subscriptions ‐                    101             2,000          ‐                    2,000           2,040              Fuel 1,963            2,200          3,000          1,977          3,000           3,060              Uniforms 1,145            462             1,600          809               1,400           1,428              Miscellaneous Expense 299                7,960          500             500              500              510              Total Services/Supplies  $     136,969  $     116,148  $     146,370  $     112,144   $     148,451  $     151,420  FY21 Town of Trophy Club Proposed Budget 24Town Council Meeting Page 51 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Community  Development FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Capital    Vehicles  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Capital Expenditure ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Transfer To Debt Service ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Capital Outlay ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Capital Outlay ‐                   ‐                  ‐                  ‐                   ‐                   ‐ Total Capital  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐  Total Expenditures  $     556,128  $     560,398  $     618,612  $     545,819   $     648,022  $     660,982  FY21 Town of Trophy Club Proposed Budget 25Town Council Meeting Page 52 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Streets FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     111,226  $       32,756  $       32,797  $       32,008   $       33,775  $       34,451     Overtime 1,069            1,610          2,000          240               2,000           2,040              Longevity 762              87               120             123              172              176                 Certification ‐                   ‐                  ‐                  ‐                    540              551                 Retirement 13,915          4,871          4,614          4,402           4,872           4,969              Medical Insurance 12,388          997             ‐                   5,791           ‐                   ‐                      Dental Insurance 1,666            491             557             469              483              493                 Vision Insurance 159              47               43               41                43                44                   Life Insurance & Other 640              230             240             204              247              252                 Social Security Taxes 6,427            2,288          2,165          1,959           2,259           2,304              Medicare Taxes 1,503            535             506             458              528              539                 Unemployment Taxes 420              5                   103             5                    103              105                 Workers' Compensation 4,846            1,653          1,510          1,337           1,521           1,551              Pre‐Employment Physicals/Testing 200              115             ‐                  ‐                   ‐                   ‐                   Total Personnel 155,221$     45,686$      44,655$      47,038$      46,543$       47,474$       Services/Supplies    Professional Services‐PID Utility  $                  ‐  $                  ‐ ‐$             $                  ‐ ‐$             ‐$                 Schools & Training 300              ‐                   750             150              750              765                 Electricity 141,731       138,505     172,000     130,271     172,000       175,440         Water ‐‐                  ‐                   1,006           ‐                   ‐                      Communications/Pagers/Mobiles 2,153            2,072          1,567          1,797           1,567           1,598              Vehicle Maintenance ‐                   ‐                  ‐                   372              ‐                   ‐                      Equipment Maintenance 1,301            2,975          3,500          1,115           3,500           3,570              Signs & Markings ‐‐                  ‐                  ‐                   ‐                   ‐                      Dues & Membership 123              ‐                  ‐                  ‐                   ‐                   ‐                      Travel & Per Diem 79                24               300             ‐                    300              306                 Meetings ‐                   ‐                   150             ‐                    150              153                 Office Supplies 144              ‐                   300             ‐                    300              306                 Postage ‐                   16               100             ‐                    100              102                 Uniforms 2,171            2,185          1,150          719               1,150           1,173              Small Tools ‐‐                   200             169              200              204              Total Services/Supplies 148,002$     145,777$    180,017$    135,599$    180,017$     183,617$     Capital    Vehicles ‐$             ‐$             ‐$             $                  ‐ ‐$             ‐$                 Capital Replacement ‐‐                  ‐                  ‐                   ‐                   ‐                      Capital Expense 37,687          ‐                  ‐                  ‐                   ‐                   ‐                      Transfer Out ‐‐                  ‐                  ‐                   ‐                   ‐                      Transfer To Debt Service ‐‐                  ‐                  ‐                   ‐                   ‐                      Capital Outlay ‐                   ‐‐‐                   ‐‐    Capital Outlay 37,687          ‐                  ‐                  ‐                   ‐                   ‐                   Total Capital  $       37,687  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐  Total Expenditures  $     340,910  $     191,463  $     224,672  $     182,637   $     226,560  $     231,091  FY21 Town of Trophy Club Proposed Budget 26Town Council Meeting Page 53 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Facilities  Maintenance FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $                  ‐  $       41,153  $       41,205  $       41,922   $       42,436  $       43,285     Overtime ‐                    828             1,000          1,000          1,000            1,020              Longevity ‐                   ‐                   170             125              185              189                 Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Retirement ‐                    5,481          5,464          5,585          5,780            5,896              Medical Insurance ‐                    7,816          7,968          8,710          7,968            8,128              Dental Insurance ‐                    714             928             778              805              821                 Vision Insurance ‐                   69               72               68                72                74                   Life Insurance & Other ‐                    216             302             215              311              317                 Social Security Taxes ‐                    2,427          2,565          2,440          2,642            2,695              Medicare Taxes ‐                    568             600             571              618              630                 Unemployment Taxes ‐                   9                   171             20                171              174                 Workers' Compensation ‐                    564             1,898          1,681          1,882            1,920           Total Personnel ‐$               59,844$      62,342$      63,115$      63,870$       65,148$       Services/Supplies    Schools & Training  $                  ‐ $                  ‐  $             250  $                  ‐   $             250  $             255     Electricity 53,297          49,520        64,750        45,749        64,750          66,045            Water 16,748          12,333        17,650        12,495        17,650          18,003            Communications/Pagers/Mobiles ‐                   ‐                   674             ‐                    674              687                 Insurance 91,192          93,937        98,834        94,961        98,834          100,811         Building Maintenance 21,417          20,696        17,649        25,066        17,649          18,002            Equipment Maintenance ‐                   ‐                  ‐                   14,157        ‐                   ‐                      Cleaning Services 38,255          60,304        57,400        74,633        57,400          58,548            Kitchen Supplies 4,030            6,187          5,400          4,748          5,400            5,508              Travel & Per Diem ‐                   40               200             ‐                    200              204                 Office Supplies 14,135          10,845        5,550          2,471          5,550            5,661              Fuel ‐                    1,927          5,500          1,000          5,500            5,610              Uniforms ‐                   ‐                   575             250              575              587                 Vending Machine Supplies 408               958             900             1,053          900              918                 Furniture/Equipment<$5,000 15,487          1,806          3,000          1,006          3,000            3,060              Maintenance Supplies 1,620            621             2,500          2,500          2,500            2,550           Total Services/Supplies 256,589$     259,173$    280,832$    280,090$    280,832$     286,449$     Total Expenditures 256,589$     319,018$    343,174$    343,205$    344,702$     351,596$     FY21 Town of Trophy Club Proposed Budget 27Town Council Meeting Page 54 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Human Resources FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     238,322  $     240,745  $     265,990  $     248,578   $     142,037  $     144,878     Overtime 245              12               ‐                  ‐                   ‐                   ‐                      Longevity 148              ‐                   290             295              205              209                 Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certifications 525              3,350          3,600          3,150           1,800           1,836              Retirement 30,178          33,583        35,270        37,445        19,345          19,732            Medical Insurance 22,922          20,775        19,521        18,964        17,404          17,752            Dental Insurance 1,414            1,737          2,489          1,803           1,326           1,353              Vision Insurance 160              202             228             175              119              121                 Life Insurance & Other 1,199            1,278          1,947          1,107           1,040           1,061              Social Security Taxes 13,920          15,202        16,733        15,158        8,927           9,106              Medicare Taxes 3,256            3,555          3,913          4,348           2,088           2,130              Unemployment Taxes 568              32               599             46                342              349                 Workers' Compensation 817              554             622             551              249              254                 Pre‐Employment Physicals/Testing 798              1,502          4,000          260               4,000           4,080              Auto Allowance ‐                   ‐                  ‐                   2,875           ‐                   ‐                      Employee Relations 36,249          40,080        43,600        38,707        43,600          44,472            Tuition Reimbursement 5,236            8,197          20,500        8,369           20,500          20,910            Employee Assistance Program 2,471            2,478          2,400          2,400           2,400           2,448              Flexible Benefits Administration 1,065            1,933          2,400          2,400           2,400           2,448           Total Personnel 359,493$     375,215$    424,101$    386,631$    267,782$     273,138$     Services/Supplies    Professional Outside Services  $       31,425  $       31,962  $       36,550  $       36,064   $       31,550  $       32,181     Physicals/Testing ‐                   ‐                  ‐                  ‐                    500              510                 Advertising 3,132            3,304          6,500          7,588           2,000           2,040              Printing ‐                    225             300             363              300              306                 Schools & Training 4,852            6,909          7,750          3,728           1,800           1,836              Organizational Employee Training 1,990            2,309          2,500          2,457           10,000          10,200            Telephone ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Communications/Pagers/Mobiles 1,707            2,743          2,732          2,704           1,500           1,530              Dues & Membership 719              2,026          2,050          1,524           1,050           1,071              Travel & Per Diem 214              1,201          4,865          287               3,680           3,754              Meetings 43                914             850             755              750              765                 Office Supplies 959              1,905          880             1,240           1,500           1,530              Postage 88                26               300             210              200              204                 Publications/Books/Subscriptions ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Furniture/Equipment <$5000 530              ‐                  ‐                  ‐                   ‐                   ‐                      Miscellaneous Expenses 210              ‐                  ‐                   3,994           ‐                   ‐                   Total Services/Supplies 45,869$       53,524$      65,277$      60,914$      54,830$       55,927$       Total Expenditures 405,362$     428,739$    489,378$    447,545$    322,612$     329,064$     FY21 Town of Trophy Club Proposed Budget 28Town Council Meeting Page 55 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Communications &  Marketing FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $       85,696  $       87,410     Overtime ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Longevity ‐                   ‐                  ‐                  ‐                    165              168                 Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certifications ‐                   ‐                  ‐                  ‐                    2,400           2,448              Retirement ‐                   ‐                  ‐                  ‐                    11,672          11,905            Medical Insurance ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Dental Insurance ‐                   ‐                  ‐                  ‐                    638              651                 Vision Insurance ‐                   ‐                  ‐                  ‐                    72                73                   Life Insurance & Other ‐                   ‐                  ‐                  ‐                    627              640                 Social Security Taxes ‐                   ‐                  ‐                  ‐                    5,462           5,571              Medicare Taxes ‐                   ‐                  ‐                  ‐                    1,277           1,303              Unemployment Taxes ‐                   ‐                  ‐                  ‐                    171              174                 Workers' Compensation ‐                   ‐                  ‐                  ‐                    152              155                 Pre‐Employment Physicals/Testing ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Auto Allowance ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Personnel ‐$             ‐$             ‐$             ‐$               108,332$     110,499$     Services/Supplies    Professional Outside Services ‐                   ‐                  ‐                  ‐                    $       50,000  $       51,000     Advertising ‐                   ‐                  ‐                  ‐                    6,500           6,630              Printing ‐                   ‐                  ‐                  ‐                    300              306                 Schools & Training ‐                   ‐                  ‐                  ‐                    1,100           1,122              Telephone ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Communications/Pagers/Mobiles ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Dues & Membership ‐                   ‐                  ‐                  ‐                    1,000           1,020              Travel & Per Diem ‐                   ‐                  ‐                  ‐                    1,750           1,785              Meetings ‐                   ‐                  ‐                  ‐                    100              102                 Office Supplies ‐                   ‐                  ‐                  ‐                    500              510                 Postage ‐                   ‐                  ‐                  ‐                    100              102                 Publications/Books/Subscriptions ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Furniture/Equipment <$5000 ‐                   ‐                  ‐                  ‐                    3,500           3,570              Miscellaneous Expense ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Services/Supplies ‐$             ‐$             ‐$             ‐$               64,850$       66,147$       Total Expenditures ‐$             ‐$             ‐$             ‐$               173,182$     176,646$     FY21 Town of Trophy Club Proposed Budget 29Town Council Meeting Page 56 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Finance FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     276,460  $     278,088  $     328,120  $     293,197   $     297,788  $     303,744     Overtime ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Longevity 975              1,125          750             750              970              989                 Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification ‐                    1,700          2,400          2,775           4,500           4,590              Retirement 34,930          37,513        43,509        46,410        40,559          41,370            Medical Insurance 30,956          25,169        36,925        26,281        25,074          25,575            Dental Insurance 2,244            1,569          2,901          1,804           1,719           1,753              Vision Insurance 250              208             275             209              214              218                 Life Insurance & Other 1,518            1,892          2,402          2,418           2,180           2,224              Social Security Taxes 16,282          17,488        20,539        19,190        18,788          19,164            Medicare Taxes 3,808            4,090          4,803          4,537           4,394           4,482              Unemployment Taxes 648              203             770             111              684              698                 Workers' Compensation 604              704             763             676              524              534                 Pre‐Employment Physicals/Testing ‐                    171             ‐                  93                ‐                   ‐                      Auto Allowance 1,125           ‐                   Total Personnel 368,675$     369,920$    444,157$    399,576$    397,394$     405,342$     Services/Supplies    Professional Outside Services  $       45,104  $       51,050  $       14,000  $       20,000   $       14,000  $       14,280     Auditing 38,085          16,290        25,104        24,365        25,104          25,606            Appraisal 50,203          53,157        55,815        55,177        55,815          56,931            Tax Administration 4,104            5,027          5,278          5,068           5,278           5,384              Advertising 1,825            4,303          4,500          3,500           4,500           4,590              Printing 80                265             500             47                500              510                 Schools & Training 2,675            3,857          5,675          2,463           5,675           5,789              Service Charges & Fees 14,349          13,714        15,196        10,785        15,196          15,500            Communications/Pagers/Mobiles 750              1,238          1,350          2,288           1,800           1,800              Dues & Membership 1,125            676             1,150          1,260           1,815           1,705              Travel & Per Diem 2,885            4,373          4,125          ‐                    4,125           4,208              Meetings 353              101             300             ‐                    300              306                 Office Supplies 2,769            1,653          2,320          1,673           2,320           2,366              Postage 620              690             1,000          622               1,000           1,020              Publications/Books/Subscriptions 114              ‐                  ‐                   129              ‐                   ‐                      Furniture/Equipment <$5000 ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Miscellaneous Expense 271              286             100              60,014        100              100              Total Services/Supplies 165,312$     156,680$    136,413$    187,392$    137,528$     140,094$     Total Expenditures 533,987$     526,601$    580,570$    586,968$    534,922$     545,436$     FY21 Town of Trophy Club Proposed Budget 30Town Council Meeting Page 57 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Municipal Court FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED  Personnel    Salaries  $       63,629  $       39,546  $       47,507  $       48,334   $       48,925  $       49,904     Longevity ‐                   ‐                  ‐                  ‐                    125              128                 Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certifications 1,100            825             900             900              900              918                 Retirement 8,130            5,283          6,299          6,541           6,664           6,797              Medical Insurance 6,417            4,233          5,702          5,773           5,702           5,816              Dental Insurance 384              265             412             351              360              367                 Vision Insurance 52                36               47               45                47                48                   Life Insurance & Other 379              479             348             597              358              365                 Social Security Taxes 3,848            2,469          3,001          3,005           3,089           3,151              Medicare Taxes 900              577             702             703              722              736                 Unemployment Taxes 162              60               171             18                171              174                 Workers' Compensation 121              124             112             99                86                88                   Pre‐Employment Physicals & Testing ‐                   45               ‐                  ‐                   ‐                   ‐                   Total Personnel 85,122$       53,942$      65,201$      66,367$      67,149$       68,492$       Services/Supplies    Professional Outside Services  $                  ‐  $         6,516  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Judge's Compensation 3,150            5,460          6,600          7,045           6,600           6,732              Advertising ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Printing 1,214            46                1,100          858               1,100           1,122              Schools & Training ‐                   ‐                  ‐                   250              ‐                   ‐                      Jury Fees ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Dues & Membership ‐                    150             260             75                260              265                 Travel & Per Diem ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Office Supplies ‐                    310             330             61                330              337                 Postage 137              349             400             298              400              408                 Publications/Books/Subscriptions 247              ‐                  50               ‐                    50                51                   Furniture/Equipment <$5000 29                ‐                  ‐                  ‐                   ‐                   ‐                      Miscellaneous Expenses ‐                    105             ‐                  ‐                   ‐                   ‐                   Total Services/Supplies 4,777$         12,937$      8,740$        8,586$         8,740$        8,915$         Total Expenditures 89,899$       66,879$      73,941$      74,953$      75,889$       77,407$       FY21 Town of Trophy Club Proposed Budget 31Town Council Meeting Page 58 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Information Services FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022 PROJECTED Personnel    Salaries  $     160,563  $     164,369  $     165,027  $     165,027   $     169,978  $     173,378     Longevity 2,175             2,355          2,520          2,535           2,520           2,570              Stipend ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Certification ‐                   ‐                  ‐                  ‐                    1,800           1,836              Retirement 20,068          22,251        21,883        21,883        23,151          23,614            Medical Insurance 11,802          12,122        11,404        11,404        11,404          11,632            Dental Insurance 767              696             824             824              720              734                 Vision Insurance 104              94               95               95                95                97                   Life Insurance & Other 890              867             1,208          1,208           1,244           1,269              Social Security Taxes 9,652            10,650        10,388        10,388        10,807          11,023            Medicare Taxes 2,257            2,491          2,429          2,429           2,527           2,578              Unemployment Taxes 324              18               342             342              342              349                 Workers' Compensation 336              344             386             386              301              307              Total Personnel 208,938$     216,258$    216,506$    216,521$    224,888$     229,386$     Services/Supplies    Software & Support  $     223,436  $     272,631  $     288,186  $     311,686   $     325,000  $     331,500     Security 2,620            2,596          2,257          2,257           2,257           2,302              Schools & Training 450              360             3,900          900               3,900           3,978              Telephone 3,625            ‐                   1,000          1,000           1,000           1,020              Communications/Pagers/Mobiles 56,863          42,454        41,375        42,175        50,000          51,000            Building Maintenance ‐‐                  ‐                  ‐                   ‐                   ‐                      Independent Labor 24,461          3,460          23,400        11,400        11,400          11,628            Copier Rental/Leases 10,647          12,182        11,751        11,751        10,651          10,864            Dues & Membership 107              230             350             350              350              357                 Travel & Per Diem 1,159            ‐                   6,208          ‐                    6,208           6,332              Meetings ‐                   ‐                   122             155              122              124                 Office Supplies 1,080            935             921             921              921              939                 Printer Supplies 7,575            10,795        7,500          5,000           7,500           7,650              Postage 66                ‐                   300             9                    300              306                 Publication/Books/Subscriptions ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Uniforms 110              ‐                  ‐                  ‐                   ‐                   ‐                      Hardware 14,919          13,137        11,460        10,460        11,460          11,689         Total Services/Supplies 347,118$     358,779$    398,730$    398,064$    431,069$     439,690$     Capital    Capital Outlay  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Hardware 14,209          ‐                  ‐                  ‐                   ‐                   ‐                      Hardware 1,231            ‐                  ‐                  ‐                   ‐                   ‐                      Capital Expenses 91,515          ‐                  ‐                  ‐                   ‐                   ‐                      Capital Outlay 106,955       ‐                  ‐                   ‐                   Total Capital 106,955$     ‐$             ‐$             ‐$              ‐$             ‐$              Total Expenditures 663,011$     575,037$    615,236$    614,585$    655,957$     669,077$     FY21 Town of Trophy Club Proposed Budget 32Town Council Meeting Page 59 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services OTHER FUNDS FY21 Town of Trophy Club Proposed Budget 33Town Council Meeting Page 60 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Debt Service Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 309,043$      430,094$    479,726$    473,670$    535,364$     210,081$     Revenue    Property Taxes  $ 2,099,099  $ 2,215,605  $ 2,254,954  $ 2,309,719  2,369,775$  2,462,423$     Property Taxes/Delinquent 3,648            (338)            2,000          3,292           2,000           2,000              Property Taxes/Penalty & Interest 4,830            5,157          4,500          4,947           4,500           4,500              Intergovernmental Transfer EDC ‐‐‐                    ‐‐    Interest Income 19,894          29,392        20,000        8,708           15,000          10,000         Total Revenue 2,127,471$  2,249,816$ 2,281,454$ 2,326,665$ 2,391,275$  2,478,923$  Expenditures    Principal Payments  $ 1,463,000  $ 1,613,000  $ 1,978,000  $ 1,978,000 2,238,000$  $ 1,788,000    Interest Payments 737,825       763,973     734,490     734,490     674,726       618,634        Paying Agent Fees 5,235            5,900          7,500          8,250           7,500           7,500             Bond/CO Issuance cost ‐ 548             ‐                   ‐                   ‐ Total Expenditures 2,206,060$  2,383,421$ 2,719,990$ 2,720,740$ 2,920,226$  2,414,134$  Other Sources (Uses)    Bond Proceeds  $                  ‐  $                  ‐  $                  ‐  $                  ‐ ‐$             $                  ‐     Bond Proceeds‐ Premium ‐‐‐                  ‐‐                   ‐                      Refund Cost ‐‐‐                  ‐‐                   ‐                      Transfer In‐ General Fund ‐‐‐                  ‐‐                   ‐                      Transfer In‐EDC 4B ‐ 99,023        201,555     201,555     203,668       207,741         Transfer In‐ Street Maintenance    Sales 25,000           ‐ ‐                    ‐‐    Transfer In‐ Storm Drainage 27,209          26,937        202,933     202,933     ‐                    204,772         Transfer In ‐ Capital Projects ‐‐‐                  ‐                    ‐‐    Transfer In ‐ CCPD 147,431       49,881        51,281        51,281        ‐                    153,681         Transfer In ‐ sub‐total 199,640       175,841     455,769     455,769     203,668       566,194         Transfer Out ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Other Sources (Uses)199,640$     175,841$    455,769$    455,769$    203,668$     566,194$     Net Increase (Decrease)121,052$     42,236$      17,233$      61,694$      (325,283)$    630,983$     Ending Fund Balance  $     430,094  $     473,670  $     496,959  $     535,364  $     210,081  $     841,064  FY21 Town of Trophy Club Proposed Budget 34Town Council Meeting Page 61 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Capital Projects Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 6,285,515$   5,764,419$    3,231,713$    2,078,072$    1,422,604$   500,000$     Revenue Contributions/Grants  $                  ‐  $                     ‐  $                     ‐  $                     ‐  ‐$             $                  ‐  Interest Revenue 113,796        148,731        50,000           90,753            25,000          1,000           Miscellaneous Revenue ‐                    ‐                       ‐                    ‐                    Intergovernmental Revenue ‐                    ‐                       ‐                    ‐                    Prior Year Adjustment ‐                    ‐                       ‐                    ‐                    Total Revenue 113,796$     149,562$       50,000$         90,753$         25,000$       1,000$          Expenditures General Government  $                  ‐  $            6,623  $                     ‐  $            7,927 ‐  $          8,000  Bond Issuance Costs ‐‐                     ‐                      ‐                       ‐                    ‐                    Construction 34,843          ‐‐‐                    ‐                    Engineering 46,701          ‐‐‐                    ‐                    Capital Outlay 589,164        2,339,286     1,540,000     738,293        1,447,604    ‐                    Total Expenditures 670,709$     2,345,909$   1,540,000$   746,221$       1,447,604$  8,000$          Other Sources (Uses) Debt Proceeds  $                ‐    $                   ‐    $                   ‐    $                   ‐     $                ‐    $                ‐  Bond Premium                     ‐   ‐                      ‐                        ‐ ‐ Transfer In 35,817          ‐                     ‐                      ‐                        500,000        ‐ Transfer Out ‐‐                     ‐                      ‐                       ‐‐ Total Other Sources (Uses)35,817$        ‐$                    ‐$                    ‐$                      500,000$     ‐$                   Net Increase (Decrease)(521,096)$    (2,196,347)$  (1,490,000)$  (655,468)$     (922,604)$    (7,000)$        Ending Fund Balance  $  5,764,419  $    3,568,072  $    1,741,713  $    1,422,604   $     500,000  $     493,000  FY21 Town of Trophy Club Proposed Budget 35Town Council Meeting Page 62 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Capital Equipment  Replacement Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance ‐$              173,990$    501,610$    467,049$    468,284$     319,284$      Revenue ‐‐‐‐‐‐    Miscellaneous Revenue  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐   Total Revenue ‐$             ‐$             ‐$             ‐$              ‐$             ‐$               Expenditures Police Capital Replacement  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $     123,200  EMS Capital Replacement  $                  ‐  $     123,118  $     121,714  $     141,488   $       30,500  $                  ‐  Fire Capital Replacement  $                  ‐  $                  ‐  $                  ‐  $       20,000   $     110,000  $       18,500  Parks Capital Replacement  $                  ‐ ‐  $     105,000  $       52,041   $     150,000  $     150,500  Recreation Capital Replacement  $                  ‐  $       85,284  $     178,000  ‐   $       79,500  $       27,000   Community Development Capital Replac  $                  ‐ ‐  $                  ‐  ‐ ‐  $       27,000  Hardware (Items under 5K)$       28,152  $                  ‐  $       23,806   $                  ‐  $                  ‐  Capital Expenses (Items over 5K) $                  ‐  $       20,629  $                  ‐  $       32,750   $                  ‐  $                  ‐      Information Services Capital Replacem  $                  ‐ $                  ‐     Facilities Capital Replacement  $                  ‐  $                  ‐  $       29,000  $                  ‐   $       29,000  $       29,000  Total Expenditures ‐$              208,402$    404,714$    270,084$    399,000$     375,200$      Other Sources (Uses)  Debt Proceeds  $                  ‐  $                  ‐ $                  ‐   $                  ‐  $                  ‐   Transfer from Tax Notes  Transfer In ‐                501,461     542,639     271,320     250,000       375,200      Total Other Sources (Uses)‐$              501,461$    542,639$    271,320$    250,000$     375,200      Net Increase (Decrease) $                  ‐  $     293,059  $     137,925  $         1,235   $   (149,000) $                  ‐  Ending Fund Balance  $                  ‐  $     467,049  $     639,535  $     468,284   $     319,284  $     319,284  FY21 Town of Trophy Club Proposed Budget 36Town Council Meeting Page 63 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services IS Capital Equipment  Replacement Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance ‐$             ‐$             ‐$             ‐$              ‐$              125,000$      Revenue    Miscellaneous Revenue ‐ ‐                  ‐                   ‐ ‐ ‐  Total Revenue ‐$             ‐$             ‐$             ‐$              ‐$             ‐$               Expenditures Police Capital Replacement ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   EMS Capital Replacement ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Fire Capital Replacement ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Parks Capital Replacement ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Recreation Capital Replacement ‐                   ‐                  ‐                   ‐               ‐                                 ‐   Community Development Capital Replac ‐                   ‐                  ‐                   ‐               ‐               ‐                   Small Equipment ‐                   ‐                  ‐                   ‐               ‐               ‐               Hardware (Items under 5K)‐                   ‐                  ‐                   ‐               ‐                23,700         Capital Expenses (Items over 5K)‐                   ‐                  ‐                   ‐               ‐               ‐                   Information Services Capital Replacem ‐                   ‐                    125,000       123,950         Facilities Capital Replacement ‐                   ‐                  ‐                   ‐               ‐                                 ‐  Total Expenditures ‐$             ‐$             ‐$             ‐$               125,000$     147,650$      Other Sources (Uses)  Debt Proceeds  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐   Transfer from Tax Notes  Transfer In ‐               ‐              ‐              250,000       147,650      Total Other Sources (Uses)‐$             ‐$             ‐$             ‐$               250,000$     147,650$     Net Increase (Decrease)‐$             ‐$             ‐$             ‐$               125,000$     ‐$              Ending Fund Balance  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $     125,000  $     125,000  FY21 Town of Trophy Club Proposed Budget 37Town Council Meeting Page 64 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Hotel Occupancy  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 399,883$     790,686$    1,067,065$ 1,313,981$ 1,473,389$  1,333,961$   Revenue    Hotel Occupancy Tax  $     619,506  $     669,983  $     550,000  $     350,681   $     210,000  $     400,000     July 4th Revenue 10,503          11,133        7,500          ‐                    7,500           7,500              Interest Income 9,296            14,485        5,000          6,146           5,000           5,000           Total Revenue 639,305$     695,601$    562,500$    356,827$    222,500$     412,500$      Expenditures Personnel    Salaries  $     102,380  $       17,732  $                  ‐   ‐  ‐  ‐     Overtime ‐‐                   20,000        20,000        20,000          22,050            Longevity 444              ‐‐                  ‐‐‐    Stipend ‐‐‐                  ‐‐‐    Retirement 12,477          2,191          ‐                  ‐                   ‐‐    Medical insurance 7,952            1,689          ‐                  ‐‐‐    Dental Insurance 724              81               ‐                  ‐‐‐    Vision Insurance 89                10               ‐                  ‐‐‐    Life Insurance & Other 536              116             ‐                  ‐‐‐    Social Security Taxes 6,033            1,059          ‐                  ‐‐‐    Medicare Taxes 1,411            248             ‐                  ‐‐‐    Unemployment Taxes 445              4                  ‐                  ‐‐‐    Workers' Compensation 1,656            ‐‐                  ‐‐‐    Pre‐Employement Physicals/Testing 27                ‐‐                  ‐‐‐ Total Personnel 134,174$     23,129$      20,000$      20,000$      20,000$       22,050$       Services & Supplies    Professional Outside Services 10,297$       ‐$             ‐$             ‐$              ‐$             ‐$                 Auditing ‐             2,000             3,000             3,000              3,000             4,000     Software & Support                    ‐                      ‐               4,500             4,725              5,000             5,000     Advertising 15,292          33,501        17,725        14,597        25,000          18,300            Service Charges & Fees ‐ 51               ‐                  ‐                   ‐‐                      Printing ‐‐                  ‐                  ‐                   ‐                   ‐                      Communications/Pagers/Mobiles 421              75               ‐                   1,008           ‐‐                      Event Rentals 3,094            ‐                   1,500          1,500           15,045          15,090            Dues & Membership 406              ‐                   3,900          ‐                    4,000           4,057              Uniforms ‐‐‐                  ‐                   ‐‐                      Program Supplies ‐‐‐                  ‐                   ‐‐                      July 4 Celebration 84,818          82,505        111,300     39,020        114,883       118,544         Community Events ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Services & Supplies 114,328$     118,132$    141,925$    63,850$      166,928$     164,991$     Capital Outlay    Capital Outlay  $                  ‐  $       31,045  $       50,000  $     113,568   $     175,000  $     100,000    Total Capital ‐$                  31,045$      50,000$      113,568$    175,000$     100,000$     Total Expenditures 248,502$     172,306$    211,925$    197,418$    361,928$     287,041$     Other Sources (Uses)   Transfer To General Fund ‐$             ‐$             ‐$             ‐$              ‐$             ‐$              FY21 Town of Trophy Club Proposed Budget 38Town Council Meeting Page 65 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Hotel Occupancy  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED    Transfer To Future Capital Project Reser ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Transfer Out ‐                   ‐                  ‐                  ‐                   ‐                   ‐                   Total Other Sources (Uses)‐$                 ‐$                 ‐$                 ‐$                  ‐$                 ‐$                  Net Increase (Decrease)390,803$     523,295$    350,575$    159,408$    (139,428)$    125,459$     Ending Fund Balance 790,686$      1,313,981$ 1,417,640$ 1,473,389$ 1,333,961$  1,459,420$  FY21 Town of Trophy Club Proposed Budget 39Town Council Meeting Page 66 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Street Maintenance  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 92,856$       67,188$      92,456$      92,457$      121,087$     142,446$     Revenue    Sales Tax  $     224,501  $     248,744  $     243,112  $     243,589   $     245,000  $     249,900     Interest Income 10                ‐‐                  ‐                   ‐                   ‐                   Total Revenue 224,511$     248,744$    243,112$    243,589$    245,000$     249,900$     Expenditures Personnel    Salaries  $       55,188  $       62,484  $       62,300  $       65,282   $       64,158  $       65,441     Overtime 1,042            ‐‐                  ‐                   ‐                   ‐                      Longevity 1,158            1,116          1,220          1,230           1,344           1,370              Retirement 7,066            8,491          8,261          9,591           8,738           8,913              Medical Insurance 7,600            6,139          5,702          ‐                    5,702           5,816              Dental Insurance 600              632             783             805              682              696                 Vision Insurance 72                74               76               85                76                78                   Life Insurance & Other 360              388             456             383              470              479                 Social Security Taxes 3,385            4,087          3,938          4,154           4,076           4,158              Medicare Taxes 792              956             921             997              953              972                 Unemployment Taxes 225              13               239             22                239              244                 Workers' Compensation 2,678            3,021          2,914          2,490           2,904           2,962              Pre‐employment Physicals/Testing ‐‐‐                  ‐                   ‐                   ‐                   Total Personnel 80,166$       87,399$      86,811$      85,038$      89,342$       91,128$       Services & Supplies    Water  $                  ‐  $             174  $         2,000  $                  ‐   $         2,000  $         2,040     Communications/Pagers/Mobiles 60                ‐‐                  ‐                   ‐                   ‐                      Vehicle Maintenance 3,530            6,198          3,500          3,316           3,500           3,570               Equipment Maintenance ‐‐                   300             24                300              306                 Street Maintenance 123,055       102,897     100,000     100,000     100,000       102,000         Signs & Markings 13,305          21,852        20,000        20,000        20,000          20,400            Fuel 4,273            4,661          7,500          4,654           6,500           6,630              Small Tools 789              293             2,000          1,926           2,000           2,040              Miscellaneous Expense ‐‐‐                  ‐                   ‐                   ‐                   Total Service & Supplies 145,012$     136,076$    135,300$    129,921$    134,300$     136,986$     Capital    Vehicles  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Capital Replacement ‐‐‐                  ‐                   ‐                   ‐                      Capital Outlay ‐                   ‐‐                  ‐                   ‐                   ‐                   Total Capital ‐$                 ‐$                 ‐$                 ‐$                  ‐$                 ‐$                  Total Expenditures 225,178$     223,475$    222,111$    214,959$    223,642$     228,114$     FY21 Town of Trophy Club Proposed Budget 40Town Council Meeting Page 67 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Street Maintenance  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Other Sources (Uses)    Transfer To Debt Service  $     (25,000) $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Transfer To Storm Drainage ‐                   ‐‐                  ‐                   ‐                   ‐                      Transfer Out (25,000)        ‐                  ‐                  ‐                   ‐                   ‐                   Total Sources Other (Uses)(25,000)$      ‐$                 ‐$                 ‐$                  ‐$                 ‐$                  Net Increase (Decreases)(25,667)$      25,268$      21,001$      28,630$      21,359$       21,786$       Ending Fund Balance  $       67,188  $       92,456  $     113,457  $     121,087   $     142,446  $     164,231  FY21 Town of Trophy Club Proposed Budget 41Town Council Meeting Page 68 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Court Technology  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 17,926$       17,498$      13,080$      12,268$      13,187$       13,465$       Revenue     Municipal Court Technology Fee  $         5,009  $         2,449  $         2,800  $             919  2,800$         2,800$             Miscellaneous Revenue ‐‐‐                  ‐                   ‐                   ‐ Total Revenue 5,009$         2,449$        2,800$        919$              2,800$        2,800$         Expenditures Software & Support 5,437$          ‐$                 ‐$                 ‐$                  ‐$                  ‐$              Software & Support ‐5,865          1,872          ‐                    1,872           2,105              Software & Support Subtotal 5,437            5,865          1,872          ‐                    1,872           2,105              Hardware ‐ 1,814          650             ‐                    650              650              Total Expenditures 5,437$         7,679$        2,522$        ‐$               2,522$        2,755$         Capital    Capital Outlay ‐$                 ‐$                 ‐$                 ‐$                  ‐$                  ‐$              Total Capital Outlay ‐$             ‐$             ‐$             ‐$              ‐$             ‐$              Total Expenditures 5,437$         7,679$        2,522$        ‐$               2,522$        2,755$         Other Sources (Uses) Transfer In ‐$             ‐$             ‐$             ‐$              ‐$             ‐$              Total Other Sources (Uses)‐$                 ‐$                 ‐$                 ‐$                  ‐$                 ‐$              Net Increase (Decrease)(428)$            (5,230)$       278$            919$             278$            45$               Ending Fund Balance  $       17,498  $       12,268  $       13,358  $       13,187   $       13,465  13,510$       FY21 Town of Trophy Club Proposed Budget 42Town Council Meeting Page 69 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Court Security Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 19,893$       19,657$      17,768$      16,968$      17,481$       16,681$       Revenue     Municipal Court Security Fee  $         3,756  $         1,841  $         2,200  $         1,793 2,200$         $         2,200     Truancy Prevention & Diversion Fees ‐                   ‐                  ‐                   620              ‐                   ‐                      Municipal Jury Fees ‐                   ‐                  ‐                  9                   ‐                   ‐                   Total Revenue 3,756$         1,841$        2,200$        2,422$         2,200$        2,200$          Expenditures    Schools and Training  $             681  $             350  $             400  $                  ‐  400$            $             400     Small Equipment ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Travel and Per Diem 311              380             1,100          409               1,100           1,100           Total Expenditures 992$            730$            1,500$        409$              1,500$        1,500$         Other Sources (Uses)    Transfer In ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Transfer Out (3,000)          (3,000)        (1,500)        (1,500)        (1,500)          (1,500)         Total Other Sources (Uses)(3,000)$        (3,000)$       (1,500)$       (1,500)$       (1,500)$        (1,500)$        Net Increase (Decrease)(236)$            (1,889)$       (800)$          513$             (800)$          (800)$           Ending Fund Balance  $       19,657  $       17,768  $       16,968  $       17,481   $       16,681 $       15,881  FY21 Town of Trophy Club Proposed Budget 43Town Council Meeting Page 70 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services CCPD Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 60,985$       77,222$      130,122$    79,228$      110,856$     65,457$       Revenue    Sales Tax  $     224,102  $     244,325  $     235,819  $     237,500   $     245,000  $     252,350     Grant Revenue ‐                   ‐                  ‐                   2,301           ‐                   ‐                      Interest Income 7                   ‐                  ‐                   3,200           ‐                   ‐                   Total Revenue 224,109$     244,325$    235,819$    243,001$    245,000$     252,350$      Expenditures Personnel   Salaries  $                ‐    $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Overtime ‐‐                   20,040        2,476           20,040          21,260            Longevity ‐‐                  ‐                  ‐                   ‐                   ‐                      Stipend ‐‐                  ‐                  ‐                   ‐                   ‐                      Retirement ‐‐                   2,657          ‐                    2,729           2,819              Social Security Taxes ‐‐                   1,242          ‐                    1,242           1,318              Medicare Taxes ‐‐                   291             ‐                    291              308                 Workers' Compensation ‐‐                   446             198              446              446              Total Personnel  $                  ‐  $                  ‐  $       24,677  $         2,674   $       24,748  $       26,152  Services & Supplies    Professional Outside Services  $                  ‐  $       13,783  $       26,000  $       26,350   $       26,000  $         4,700     Schools & Training ‐                    19,260        15,400        15,400        15,400          ‐                      Qualifying Expenses ‐                    17,218        18,250        18,249        18,250          ‐                      Uniforms 4,804            4,028          6,000          5,021           6,000           1,000              Small Equipment 9,401            46,960        44,900        44,899        50,000          26,000           Total Services & Supplies 14,205$       101,248$    110,550$    109,919$    115,650$     26,000$       Capital    Capital Outlay  $       46,236  $       40,297  $       47,500  $       47,500   $     150,000  $       45,000    Total Capital 46,236$       40,297$      47,500$      47,500$      150,000$     45,000$       Total Expenditures 60,441$       141,545$    182,727$    160,092$    290,398$     97,152$       Other Sources (Uses)    Transfer Out  $   (147,431) $     (49,881) $     (51,281) $     (51,281)  $                  ‐  $   (153,681) Total Other Sources (Uses)(147,431)$    (49,881)$     (51,281)$     (51,281)$     ‐$                  (153,681)$    Net Increase (Decrease)16,237$       52,900$      1,811$        31,628$      (45,398)$      1,517$         Ending Fund Balance  $       77,222  $     130,122  $     131,933  $     110,856   $       65,457  $       66,974  FY21 Town of Trophy Club Proposed Budget 44Town Council Meeting Page 71 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Recreation Program  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance 7,307$         3,655$        3,028$        3,028$         920$            920$             Revenue  Recreation Programs  $         5,113  $         5,680  $         6,000  $               48   $         6,000  $         6,000  Total Revenue 5,113$         5,680$        6,000$        48$                6,000$        6,000$         Expenditures Recreation Programs  $         8,765  $         6,307  $         6,000  $         2,156   $         6,000  $         6,000  Total Expenditures 8,765$         6,307$        6,000$        2,156$         6,000$        6,000$         Net Increase (Decrease)(3,652)$        (627)$          ‐$              (2,108)$       ‐$             ‐$              Ending Fund Balance 3,655$         3,028$        3,028$        920$             920$            920$             FY21 Town of Trophy Club Proposed Budget 45Town Council Meeting Page 72 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Parkland Dedication  Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance ‐$              467,425$    220,464$    385,294$    550,125$     605,125$     Revenue     Interest Income  $         6,555  $       11,870  $                  ‐  $         4,967   $         5,000  $                  ‐      Miscellaneous Revenue 500,000       ‐                  ‐‐                    150,000       ‐    Park Revenues ‐‐‐                   100,000     ‐                   ‐ Total Revenue 506,555$     11,870$      ‐$              104,967$    155,000$     ‐$                Expenditures     Capital Expenditures  $       39,130  $     258,831  $     162,000  $     (59,864)  $     100,000  100,000$     Total Expenditures 39,130$       258,831$    162,000$    (59,864)$     100,000$     100,000$     Net Increase (Decrease)467,425$     (246,961)$   (162,000)$   164,831$    55,000$        (100,000)$    Ending Fund Balance 467,425$     220,464$    58,464$      550,125$    605,125$     505,125$     FY21 Town of Trophy Club Proposed Budget 46Town Council Meeting Page 73 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Trophy Club Park FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Working Capital (20,169)$       127,992$    90,904$      63,532$      (34,680)$      (61,419)$       Revenue     Grant Revenue  $                  ‐  $         3,360  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Park Revenue 167,304       99,351        160,000     131,362     160,000       $     163,200     Interest Income 13                ‐‐‐                   ‐                   ‐                      Miscellaneous Revenue 94,521          ‐‐‐                   ‐                   ‐                   Total Revenue 261,838$     102,711$    160,000$    131,362$    160,000$     163,200$     Expenses Personnel    Salaries  $       19,361  $       31,376  $       49,282  $       34,076   $       22,845  $       23,302     Part Time 25,834          26,351            Longevity ‐                   ‐‐                  ‐                    65                66                   Retirement 487              2,087          3,109          2,672           3,112           3,174              Medical Insurance 521              1,707          2,789          2,726           2,789           2,845              Dental Insurance 39                117             ‐                   237              282              288                 Vision Insurance 5                   15               ‐                  20                25                26                   Life Insurance & Other 26                78               172             130              167              170                 Social Security Taxes 1,147            1,962          3,056          2,439           3,083           3,145              Medicare Taxes 268              459             715             571              721              735                 Unemployment taxes 216              75               231             145              231              235                 Workers' Compensation 391              998             1,009          1,009           994              1,014              Pre‐Employment Physicals/Testing ‐                   ‐‐‐                   ‐                   ‐                   Total Personnel 22,461$       38,873$      60,363$      44,024$      60,147$       61,350$       Services & Supplies    Professional Outside Services  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Auditing 1,000            2,000          ‐‐                   ‐                   ‐                      Software & Support 4,339            4,431          3,815          3,860           3,815           3,891              Advertising 484              441             1,900          192               1,900           1,938              Printing ‐                   ‐                   600             548              600              612                 Schools & Training ‐                   ‐‐                  ‐                   ‐                   ‐                      Service Charges & Fees 13,068          6,964          10,000        9,799           10,000          10,200            Electricity 1,244            1,051          2,148          1,612           2,148           2,191              Water 4,105            2,234          4,914          4,185           4,914           5,012              Communications/Pagers/Mobiles 2,832            3,329          958             3,767           958              977                 Insurance 1,200            1,200          ‐                   1,200           1,200           1,224              Property Maintenance 6,700            16,196        17,000        83,787        17,000          17,340            Equipment Maintenance 2,623            3,428          3,750          3,991           3,750           3,825              Independent Labor 19,546          22,316        28,600        21,550        28,600          29,172            Portable toilets 6,796            5,100          4,250          2,175           4,250           4,335              Dues & Membership ‐                   ‐                   140             ‐                    140              143                 Office Supplies ‐                   74                1,107          1,009           1,107           1,129              Postage ‐                   57               346             ‐                   346              353                 Fuel ‐                    3,203          990             2,966           990              1,010              Uniforms ‐                    560             423             406              423              431                 Community Events 4,847            2,533          9,700          8,995           9,700           9,894              Small Tools ‐                    139             500             495              500              510              FY21 Town of Trophy Club Proposed Budget 47Town Council Meeting Page 74 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Trophy Club Park FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED    Furniture/Equipment<$5,000 ‐                    749             ‐                  ‐                   ‐                   ‐                      Maintenance Supplies 45                545             450             450              450              459                 Miscellaneous Expense ‐                    4,376          300              14,564        300              306                 Depreciation Expense ‐ Machinery and 2,387            ‐                  ‐‐                   ‐                   ‐                      Prompt Payment Interest ‐‐                  ‐‐                   ‐                   ‐                   Total  Services & Supplies 71,216$       80,926$      91,891$      165,550$    93,091$       94,953$       Capital    Capital Expenses  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $       13,500  $                  ‐  Total Capital ‐$                 ‐$                 ‐$                 ‐$                   13,500$       ‐$                  Total Expenses 93,677$       119,799$    152,254$    209,574$    166,738$     156,303$     Other Sources (Uses)    Park Administration Transfer  $     (20,000) $     (20,000) $     (20,000) $     (20,000)  $     (20,000) $     (20,000)    Police and EMS Service Transfer ‐                   ‐                  ‐‐                   ‐‐    Transfer Out ‐ sub‐total  $     (20,000) $     (20,000) $     (20,000) $     (20,000)  $     (20,000) $     (20,000) Total Other Sources (Uses)(20,000)$      (20,000)$     (20,000)$     (20,000)$     (20,000)$      (20,000)$      Net Increase (Decrease)148,161$     (37,088)$     (12,254)$     (98,212)$     (26,738)$      (13,103)$      Ending Working Capital  $     127,992  $       90,904  $       78,651  $     (34,680)  $     (61,419) $     (74,522) FY21 Town of Trophy Club Proposed Budget 48Town Council Meeting Page 75 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Storm Drainage  Utility FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Working Capital 330,449$      415,781$    715,900$    665,539$    743,720$     934,120$      Revenue    Storm Drainage Fee  $     425,018  $     439,944  $     424,200  $     421,785   $     430,000  $     438,600     Hazardous Waste Stipend ‐‐‐‐                   ‐                   ‐                      Miscellaneous Revenue ‐‐‐‐                   ‐                   ‐                      Interest Income 7,245            11,818        ‐ 2,559           ‐                   ‐                   Total Revenue 432,263$     451,763$    424,200$    424,344$    430,000$     438,600$     Expenses Personnel    Salaries  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Overtime ‐‐‐‐                   ‐                   ‐                      Longevity ‐‐‐‐                   ‐                   ‐                      Stipend ‐‐‐‐                   ‐                   ‐                      Retirement ‐‐‐‐                   ‐                   ‐                      Medical Insurance ‐‐‐‐                   ‐                   ‐                      Dental Insurance ‐‐‐‐                   ‐                   ‐                      Vision Insurance ‐‐‐‐                   ‐                   ‐                      Life Insurance & Other ‐‐‐‐                   ‐                   ‐                      Social Security Taxes ‐‐‐‐                   ‐                   ‐                      Medicare Taxes ‐‐‐‐                   ‐                   ‐                      Unemployment Taxes ‐‐‐‐                   ‐                   ‐                      Workers' Compensation ‐‐‐‐                   ‐                   ‐                   Total Personnel ‐$                 ‐$                 ‐$                 ‐$                  ‐$                 ‐$                  Services & Supplies    Professional Outside Services  $       23,855  $       29,595  $       29,400  $       29,175   $       29,400  $       29,988     Engineering/Construction 18,244          16,049        30,000        25,693        30,000          30,600            Trash Removal/Recycling 3,008            2,850          2,000          5,000           5,000           5,100              Street Sweeping 3,697            2,350          4,500          8,000           15,000          15,300            Independent Labor 6,369            9,799          20,000        21,770        120,000       122,400         Dues & Membership 110              111             200             135              200              204                 Fuel ‐‐‐‐                   ‐                   ‐                      Miscellaneous Expense ‐‐‐‐                   ‐                   ‐                      Depreciation Expense 51,083          ‐‐‐                   ‐                   ‐                   Total Services & Supplies 106,366$     60,754$      86,100$      89,773$      199,600$     203,592$     Capital    Capital Replacement ‐$                 ‐$                 ‐$                 ‐$                  ‐$                 ‐$                    Capital Expense ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Capital Projects ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Transfer to Drainage Capital Projects ‐‐                  ‐‐                   ‐                   ‐                   Total Capital ‐$                 ‐$                 ‐$                 ‐$                  ‐$                 ‐$                  Debt Service    Principal  $     150,000  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Interest 23,356          23,952        ‐ 13,456         ‐13,456         Total Debt Service 173,356$     23,952$      ‐$                  13,456$      ‐$                  13,456$       FY21 Town of Trophy Club Proposed Budget 49Town Council Meeting Page 76 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Storm Drainage  Utility FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Total Expenses 279,722$     84,706$      86,100$      103,230$    199,600$     217,048$      Other Sources (Uses)    Cumulative effect on change in accoun  $                  ‐  $                  ‐  $                  ‐  $                  ‐   $                  ‐  $                  ‐     Transfer In ‐                   ‐‐‐                   ‐‐    Transfer to General Fund  $     (40,000) $     (40,000) $     (40,000) $     (40,000)  $     (40,000) $     (40,000)    Transfer To Debt Service (27,209)        (26,937)      (202,933)    (202,933)    ‐                    (204,772)     Total Other Sources (67,209)$      (66,937)$     (242,933)$   (242,933)$   (40,000)$      (244,772)$    Net Increase (Decrease)85,332$       300,119$    95,167$      78,181$      190,400$     (23,220)$      Ending Working Capital  $     415,781  $     715,900  $     811,067  $     743,720   $     934,120  $     910,900  FY21 Town of Trophy Club Proposed Budget 50Town Council Meeting Page 77 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services EDC 4B FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATED FY 2021  PROPOSED FY 2022  PROJECTED Starting Net Position 713,274$     636,691$    70,790$      70,790$      (31,676)$      177,907$      Revenue    Sales Tax ‐ General  $     449,003  $     497,487  $     486,224  $     487,178   $     490,000  $     499,800     NTX Magazine Revenue ‐‐‐                  ‐                   ‐                   ‐                      Interest Income 8,298            5,454          4,000          ‐                    4,000           4,080           Total Revenue 457,301$     502,941$    490,224$    487,178$    494,000$     503,880$      Expenses    Professional Outside Services  $         1,500  $         1,116  $         4,000  $         3,254   $         4,000  $         4,080     Auditing 1,000            2,000          4,000          4,000           4,000           4,080              Advertising 377              3,895          35,000        ‐                    35,000          35,700            Printing ‐                   34               200             ‐                    200              204                 Schools & Training 350              ‐                   1,000          ‐                    1,000           1,020              Dues & Membership ‐                   ‐                   1,200          1,000           1,200           1,224              Travel & Per Diem ‐                   ‐ 750             ‐                    750              765                 Office Supplies ‐                   25               200             ‐                    200              204                 Miscellaneous Expense 2,500            2,501          4,000          2,500           4,000           4,080              EDC Projects 106,950       261,010     ‐                  ‐                   ‐                   ‐                      Incentive Programs 140,773       696,939     ‐                  ‐                   ‐                   ‐                      Transfer to General Fund ‐                   ‐ 30,000        30,000        30,000          30,600            Transfer to Debt Service ‐                    99,022        201,555     201,555     203,668       207,741         Bond Principal ‐                   ‐‐                  ‐                   ‐                   ‐                      Bond Interest 102,723       1,900          ‐                  ‐                   ‐                   ‐                      Debt Issue Cost ‐                   ‐                  ‐                  ‐                   ‐                   ‐                      Paying Agent Fees 200              400             400             200              400              408              Total Expenses 356,373$      1,068,842$ 282,305$    242,509$    284,418$     290,106$     Net Increase (Decrease)100,928$     (565,901)$   207,919$    244,669$    209,582$     213,774$     Ending Net Position  $     814,202  $       70,790  $     278,710  $     315,460   $     177,907  $     391,682  FY21 Town of Trophy Club Proposed Budget 51Town Council Meeting Page 78 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services TIRZ#1 Fund FY 2018 ACTUAL FY 2019  ACTUAL FY 2020  APPROVED FY 2020  ESTIMATE FY 2021  PROPOSED FY 2022  PROJECTED Beginning Fund Balance (334,114)$     (592,352)$    (540,670)$    (522,683)$    (399,802)$     (311,819)$     Revenue  Property Tax  $       80,316  $       74,940  $     154,068  $     109,479   $     112,763  $     115,019  Sales Tax 5,231            5,087          7,800          26,813        27,500          28,050         Total Revenue 85,547$       80,027$      161,868$    136,292$    140,263$     143,069$       Expenses Professional Outside Services  $                  ‐  $         1,116  $         3,000  $         3,254   $         3,000  $         3,000  Incentive Programs 343,785       9,242          42,096        10,157        49,280          50,074         Total Expenditures 343,785$     10,358$      45,096$      13,411$      52,280$       53,074$       Total Other Sources (Uses)‐$             ‐$             ‐$             ‐$              ‐$             ‐$              Net Increase (Decrease)(258,238)$    69,669$      116,772$    122,881$    87,983$       89,995$       Ending Fund Balance (592,352)$    (522,683)$   (423,898)$   (399,802)$   (311,819)$    (221,824)$    FY21 Town of Trophy Club Proposed Budget 52Town Council Meeting Page 79 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services APPENDIX FY21 Town of Trophy Club Proposed Budget 53Town Council Meeting Page 80 of 129 August 25, 2020 Future Capital Needs         All Funds FY 2023 PROJECTED FY 2024 PROJECTED FY 2025 PROJECTED FY 2026 PROJECTED FY 2027 PROJECTED Beginning Fund Balance $              (885,000)(1,686,000)$           $          (2,596,000)(3,481,000)$           Revenue Contributions/Grants Interest Revenue Miscellaneous Revenue Intergovernmental Revenue Prior Year Adjustment Total Revenue ‐$                         ‐$                             ‐$                        ‐$                             ‐$                        Expenditures Police Capital Replacement $                160,000  $                  76,000  $                125,000   $               130,000  $               150,000  EMS Capital Replacement $                  50,000  $                  50,000  $                  50,000   $                 50,000  $                 50,000  Fire Capital Replacement $                  50,000  $                  50,000  $                  50,000   $                 50,000  $                 50,000  Streets Capital Replacement $                150,000  $                150,000  $                150,000   $               150,000  $               150,000  Parks Capital Replacement $                220,000  $                225,000  $                230,000   $               230,000  $               230,000  Recreation Capital Replacement $                  80,000  $                  75,000  $                  80,000   $               100,000  $                 80,000   Community Development Capital Replacement $                  25,000  $                  25,000  $                  25,000   $                 25,000  $                 25,000  General Government $                  50,000  $                  50,000  $                  50,000   $                 50,000  $                 50,000  Information Services $                100,000  $                100,000  $                150,000   $               100,000  $               185,000  Total Expenditures 885,000$               801,000$               910,000$               885,000$               970,000$               Other Sources (Uses) Debt Proceeds $                           ‐    $                           ‐    $                           ‐     $                          ‐    $                          ‐   Bond Premium ‐‐‐‐‐ Transfer In ‐‐‐‐‐ Transfer Out ‐‐‐‐‐ Total Other Sources (Uses)‐$                            ‐$                            ‐$                            ‐$                            ‐$                            Net Increase (Decrease)(885,000)$              (801,000)$             (910,000)$             (885,000)$              (970,000)$              Ending Fund Balance $              (885,000) $           (1,686,000) $           (2,596,000)  $          (3,481,000) $          (4,451,000) FY21 Town of Trophy Club Proposed Budget 54Town Council Meeting Page 81 of 129 August 25, 2020 2020 Tax Rate Calculation Notice Taxing Unit Name: _____________________________ Attached are the following documents: No New Revenue and Voter Approval Tax Rate Worksheets Tax Rate Recap Notice of Tax Rates (required to be posted on taxing unit website) Approving No New Revenue Rate of ____________ Voter Approval Rate of _____________ (if applicable) Di Minimis Rate of _____________ Please review these documents carefully and notify our office of any changes that need to be made. If any changes are made, our office will send out new documents including the revisions. Once you are satisfied that the calculation is correct, please sign this document stating that you approve the calculation worksheet that is attached to this document. If our office is handling the Tax Rate Calculation Publication for your taxing unit, your proposed rate will determine which Notice of Public Hearing will need to be published in the newspaper and online. Proposed Tax Rate must be provided as it is required to be listed on this year’s publication. Please let me know if you have any questions. Proposed M&O_______________ (Maintenance & Operation Rate) Proposed I&S_________________ (Interest & Sinking or Debt Rate) Proposed Total Rate___________ As a representative of _______________________, I approve the Tax Rate Calculation and have provided the proposed tax rate for the taxing entity listed above. _______________________________ ____________ Printed name Date ________________________________ ____________ Signature Date Town of Trophy Club, TX $0.453382/$100 $0.466599/$100 $0.481246/$100 $0.336442/$100 $0.11/$100 $0.446442/$100 Mike Erwin August 3, 2020 August 3, 2020 Town of Trophy Club, TX Mike Erwin FY21 Town of Trophy Club Proposed Budget 55Town Council Meeting Page 82 of 129 August 25, 2020 TNT-856 06-20/6 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease. The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies. While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax rate separately for the maintenance and operations tax and the debt tax, then add the two components together. 1. 2019 total taxable value. Enter the amount of 2019 taxable value on the 2019 tax roll today. Include any adjustments since last year's certification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of homesteads with tax ceilings (will deduct in Line 2) and the captured value for tax increment financing (will deduct taxes in Line 17).1 $2,190,646,650 2. 2019 tax ceilings. Counties, Cities and Junior College Districts. Enter 2019 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other units enter "0" If your taxing units adopted the tax ceiling provision in 2019 or prior year for homeowners age 65 or older or disabled, use this step.2 $338,010,653 3. Preliminary 2019 adjusted taxable value. Subtract line 2 from line 1.$1,852,635,997 4. 2019 total adopted tax rate. $0.446442/$100 5. 2019 taxable value lost because court appeals of ARB decisions reduced 2019 appraised value. A.Original 2019 ARB values:$56,912,238 B.2019 values resulting from final court decisions:- $48,645,363 C.2019 value loss. Subtract B from A.3 $8,266,875 6. 2019 taxable value subject to an appeal under Chapter 42, as of July 25. A.2019 ARB certified value:$0 B.2019 dispuated value:- $0 C.2019 undisputed value. Subtract B from A.4 $0 7. 2019 Chapter 42 related adjusted values. Add line 5 and line 6.$8,266,875 8. 2019 taxable value, adjusted for actual and potential court-ordered adjustments. Add line 3 and line 7.$1,860,902,872 1 Tex. Tax Code § 26.012(14) 2 Tex. Tax Code § 26.012(14) 3 Tex. Tax Code § 26.012(13) FY21 Town of Trophy Club Proposed Budget 56Town Council Meeting Page 83 of 129 August 25, 2020 4 Tex. Tax Code § 26.012(13) FY21 Town of Trophy Club Proposed Budget 57Town Council Meeting Page 84 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (continued) 9. 2019 taxable value of property in territory the taxing unit deannexed after January 1, 2019. Enter the 2019 value of property in deannexed territory.5 $0 10. 2019 taxable value lost because property first qualified for an exemption in 2020. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to freeport, goods-in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in 2020 does not create a new exemption or reduce taxable value. A.Absolute exemptions. Use 2019 market value:$90,727 B.Partial exemptions. 2020 exemption amount or 2020 percentage exemption times 2019 value:+ $5,570,442 C.Value loss. Add A and B.6 $5,661,169 11. 2019 taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2020. Use only those properties that first qualified in 2020; do not use properties that qualified in 2019. A.2019 market value:$0 B.2020 productivity or special appraised value:- $0 C.Value loss. Subtract B from A.7 $0 12. Total adjustments for lost value. Add lines 9, 10C and 11C.$5,661,169 13. Adjusted 2019 taxable value. Subtract line 12 from line 8.$1,855,241,703 14. Adjusted 2019 total levy. Multiply line 4 by line 13 and divide by $100.$8,282,578 15. Taxes refunded for years preceding tax year 2019. Enter the amount of taxes refunded by the taxing unit for tax years preceding tax year 2019. Types of refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax Code § 31.11 payment errors. Do not include refunds for tax year 2019. This line applies only to tax years preceding tax year 2019.8 $14,063 16. Taxes in tax increment financing (TIF) for tax year 2019. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the unit has no 2020 captured appraised value in Line 18D, enter "0".9 $44,011 17. Adjusted 2019 levy with refunds and TIF adjustment. Add lines 14 and 15, subtract line 16.10 $8,252,630 5 Tex. Tax Code § 26.012(15) 6 Tex. Tax Code § 26.012(15) 7 Tex. Tax Code § 26.012(15) 8 Tex. Tax Code § 26.012(13) 9 Tex. Tax Code § 26.03(c) 10 Tex. Tax Code § 26.012(13) FY21 Town of Trophy Club Proposed Budget 58Town Council Meeting Page 85 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (continued) 18. Total 2020 taxable value on the 2020 certified appraisal roll today. This value includes only certified values or certified estimate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in line 20). These homesteads includes homeowners age 65 or older or disabled.11 A.Certified values:$1,802,600,634 B.Counties: Include railroad rolling stock values certified by the Comptroller's office:+ $0 C.Pollution control and energy storage system exemption: Deduct the value of property exempted for the current tax year for the first time as pollution control or energy storage system property:- $0 D.Tax increment financing: Deduct the 2020 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which the 2020 taxes will be deposited into the tax increment fund. Do not include any new property value that will be included in line 23 below.12 - $27,090,893 E.Total 2020 value. Add A and B, then subtract C and D. $1,775,509,741 19. Total value of properties under protest or not included on certified appraisal roll.13 A.2020 taxable value of properties under protest. The chief appraiser certifies a list of properties still under ARB protest. The list shows the appraisal district's value and the taxpayer's claimed value, if any or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value.14 $456,237,320 B.2020 value of properties not under protest or included on certified appraisal roll. The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but are not included at appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value of property not on the certified roll.15 + $79,656 11 Tex. Tax Code § 26.12, 26.04(c-2) 12 Tex. Tax Code § 26.03(c) 13 Tex. Tax Code § 26.01(c) and (d) 14 Tex. Tax Code § 26.01(c) 15 Tex. Tax Code § 26.01(d) FY21 Town of Trophy Club Proposed Budget 59Town Council Meeting Page 86 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (concluded) 19. (cont.) C.Total value under protest or not certified. Add A and B. $456,316,976 20. 2020 tax ceilings. Counties, cities and junior colleges enter 2020 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter "0". If your taxing units adopted the tax ceiling provision in 2019 or a prior year for homeowners age 65 or older or disabled, use this step.16 $359,566,734 21.2020 total taxable value. Add lines 18E and 19C. Subtract line 20.17 $1,872,259,983 22. Total 2020 taxable value of properties in territory annexed after January 1, 2019. Include both real and personal property. Enter the 2020 value of property in territory annexed.18 $0 23. Total 2020 taxable value of new improvements and new personal property located in new improvements. New means the item was not on the appraisal roll in 2019. An improvement is a building, structure, fixture or fence erected on or affixed to land. New additions to existing improvements may be included if the appraised value can be determined. New personal property in a new improvement must have been brought into the taxing unit after January 1, 2019 and be located in a new improvement. New improvements do include property on which a tax abatement agreement has expired for 2020.19 $52,026,210 24. Total adjustments to the 2020 taxable value. Add lines 22 and 23.$52,026,210 25. Adjusted 2020 taxable value. Subtract line 24 from line 21.$1,820,233,773 26.2020 NNR tax rate. Divide line 17 by line 25 and multiply by $100.20 $0.453382/$100 27. COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the 2020 county NNR tax rate.21 $/$100 16 Tex. Tax Code § 26.012(6)(B) 17 Tex. Tax Code § 26.012(6) 18 Tex. Tax Code § 26.012(17) 19 Tex. Tax Code § 26.012(17) 20 Tex. Tax Code § 26.04(c) 21 Tex. Tax Code § 26.04(d) FY21 Town of Trophy Club Proposed Budget 60Town Council Meeting Page 87 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split into two separate rates: 1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations. 2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit's debt payments in the coming year. This rate accounts for principal and interest on bonds and other debt secured by property tax revenue. The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit's debt service will cause the NNR tax rate to be higher than the voter-approval tax rate. 28. 2019 M&O tax rate. Enter the 2019 M&O tax rate.$0.336442/$100 29. 2019 taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in line 8 of the No-New-Revenue Tax Rate Worksheet.$1,860,902,872 30. Total 2019 M&O levy. Multiply line 28 by line 29 and divide by $100.$6,260,858 31. Adjusted 2019 levy for calculating NNR M&O taxes. Add line 31E to line 30. A.2019 sales tax specifically to reduce property taxes. For cities, counties and hospital districts, enter the amount of additional sales tax collected and spent on M&O expenses in 2019, if any. Other taxing units, enter 0. Counties must exclude any amount that was spent for economic development grants from the amount of sales tax spent.$0 B.M&O taxes refunded for years preceding tax year 2019: Enter the amount of M&O taxes refunded in the preceding year for taxes before that year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2019. This line applies only to tax years preceding tax year 2019.+ $10,601 C.2019 taxes in TIF.: Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2019 captured appraised value in Line 18D, enter 0.- $0 FY21 Town of Trophy Club Proposed Budget 61Town Council Meeting Page 88 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 31. (cont.) D.2019 transferred function.: If discontinuing all of a department, function or activity and transferring it to another taxing unit by written contract, enter the amount spent by the taxing unit discontinuing the function in the 12 months preceding the month of this calculation. If the taxing unit did not operate this function for this 12-month period, use the amount spent in the last full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function will subtract this amount in E below. The taxing unit receiving the function will add this amount in E below. Other taxing units enter 0.+/- $0 E.2019 M&O levy adjustments.: Add A and B, then subtract C. For taxing unit with D, subtract if discontinuing function and add if receiving function.$10,601 $6,271,459 32. Adjusted 2020 taxable value. Enter the amount in line 25 of the No-New-Revenue Tax Rate Worksheet.$1,820,233,773 33. 2020 NNR M&O rate. (unadjusted) Divide line 31 by line 32 and multiply by $100.$0.344541/$100 34.Rate adjustment for state criminal justice mandate.23 Enter the rate calculated in C. If not applicable, enter 0. A.2020 state criminal justice mandate. Enter the amount spent by a county in the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose.$0 B.2019 criminal justice mandate. Enter the amount spent by a county in the 12 months prior to the previous 12 months providing for the maintenance and operation cost of keeping inmates in county- paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. Enter zero if this is the first time the mandate applies.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 $0/$100 22 [Reserved for expansion] 23 Tex. Tax Code § 26.044 FY21 Town of Trophy Club Proposed Budget 62Town Council Meeting Page 89 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 35.Rate adjustment for indigent health care expenditures.24 Enter the rate calculated in C. If not applicable, enter 0. A.2020 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2019 and ending on June 30, 2020, less any state assistance received for the same purpose.$0 B.2019 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2018 and ending on June 30, 2019, less any state assistance received for the same purpose.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 $0/$100 36.Rate adjustment for county indigent defense compensation.25 Enter the lessor of C and D. If not applicable, enter 0. A.2020 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals for the period beginning on July 1, 2019 and ending on June 30, 2020, less any state grants received by the county for the same purpose.$0 B.2019 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals for the period beginning on July 1, 2018 and ending on June 30, 2019, less any state grants received by the county for the same purpose.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 D. Multiply B by 0.05 and divide by line 32 and multiply by $100.$0/$100 $0/$100 24 Tex. Tax Code § 26.0442 25 Tex. Tax Code § 26.0442 FY21 Town of Trophy Club Proposed Budget 63Town Council Meeting Page 90 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 37.Rate adjustment for county hospital expenditures.26 Enter the lessor of C and D, if applicable. If not applicable, enter 0. A.2020 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2019 and ending on June 30, 2020 $0 B.2019 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2018 and ending on June 30, 2019.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 D. Multiply B by 0.08 and divide by line 32 and multiply by $100.$0/$100 $0/$100 38. Adjusted 2020 NNR M&O rate. Add lines 33, 34, 35, 36, and 37.$0.344541/$100 39. 2020 voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below. Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply line 38 by 1.08. Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 38 by 1.035 Taxing unit affected by disaster declaration. If the taxing unit is located in an area declared as disaster area, the governing body may direct the person calculating the voter-approval rate to calculate in the manner provided for a special taxing unit. The taxing unit shall continue to calculate the voter-approval rate in this manner until the earlier of 1) the second year in which total taxable value on the certified appraisal roll exceeds the total taxable value of the tax year in which the disaster occurred, and 2) the third tax year after the tax year in which the disaster occurred. If the taxing unit qualifies under this scenario, multiply line 38 by 1.08. 27 $0.356599/$100 26 Tex. Tax Code § 26.0443 27 Tex. Tax Code § 26.04(c-1) FY21 Town of Trophy Club Proposed Budget 64Town Council Meeting Page 91 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (concluded) 40.Total 2020 debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year, and (4) are not classified in the taxing unit's budget as M&O expenses. A:Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district budget payments. Enter debt amount.$2,709,057 B: Subtract unencumbered fund amount used to reduce total debt.-$0 C: Subtract certified amount spent from sales tax to reduce debt (enter zero if none).-$0 D:Subtract amount paid from other resources.-$293,420 E:Adjusted debt. Subtract B, C and D from A.$2,415,637 41. Certified 2019 excess debt collections. Enter the amount certified by the collector.28 $356,133 42. Adjusted 2020 debt. Subtract line 41 from line 40E.$2,059,504 43.2020 anticipated collection rate. If the anticipated rate in A is lower than actual rates in B, C or D, enter the lowest rate from B, C or D. If the anticipated rate in A is higher than at least one of the rates in the prior three years, enter the rate from A. Note that the rate can be greater than 100%. 29 A. Enter the 2020 anticipated collection rate certified by the collector.30 100.000000% B. Enter the 2019 actual collection rate.99.000000% C. Enter the 2018 actual collection rate.99.000000% D. Enter the 2017 actual collection rate.100.000000%100.000000% 44. 2020 debt adjusted for collections. Divide line 42 by line 43.$2,059,504 45. 2020 total taxable value. Enter the amount on line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 46. 2020 debt rate. Divide line 44 by line 45 and multiply by $100.$0.11/$100 47. 2020 voter-approval tax rate. Add lines 39 and 46.$0.466599/$100 48. COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the 2020 county voter-approval tax rate.$/$100 28 Tex. Tax Code § 26.012(10) and 16.04(b) 29 Tex. Tax Code § 26.04(h),(h-1) and (h-2) 30 Tex. Tax Code § 26.04(b) FY21 Town of Trophy Club Proposed Budget 65Town Council Meeting Page 92 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate Adjustment for Unused Increment Rate The unused increment rate is the rate equal to the difference between the adopted tax rate and voter- approval tax rate before the unused increment rate for the prior three years. 39 In a year where a taxing unit adopts a rate by applying any portion of the unused increment rate, the unused increment rate for that year would be zero. For each tax year before 2020, the difference between the adopted tax rate and voter-approval rate is considered zero, therefore the unused increment rate for 2020 is zero. 40 This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 41 61. 2019 unused increment rate. Subtract the 2019 actual tax rate and the 2019 unused increment rate from the 2019 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 62. 2018 unused increment rate. Subtract the 2018 actual tax rate and the 2018 unused increment rate from the 2018 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 63. 2017 unused increment rate. Subtract the 2017 actual tax rate and the 2017 unused increment rate from the 2017 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 64. 2020 unused increment rate. Add lines 61, 62, and 63.$0/$100 65. 2020 voter-approval tax rate, adjusted for unused increment rate. Add line 64 to one of the following lines (as applicable): line 47, line 48 (counties), line 56 (taxing units with the additional sales tax) or line 60 (taxing units with pollution control).$0.466599/$100 39 Tex. Tax Code § 26.013(a) 40 Tex. Tax Code § 26.013(c) 41 Tex. Tax Code § 26.063(a)(1) FY21 Town of Trophy Club Proposed Budget 66Town Council Meeting Page 93 of 129 August 25, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB De Minimis Rate The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 42 This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 43 66. Adjusted 2020 NNR M&O tax rate. Enter the rate from line 38 of the Voter- Approval Tax Rate Worksheet.$0.344541/$100 67. 2020 total taxable value. Enter the amount from line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 68. Rate necessary to impose $500,000 in taxes. Divide $500,000 by line 67 and multiply by $100.$0.026705/$100 69. 2020 debt rate. Enter the rate from line 46 of the Voter-Approval Tax Rate Worksheet.$0.11/$100 70. De minimis rate. Add lines 66,68, and 69.$0.481246/$100 42 Tex. Tax Code § 26.012(8-a) 43 Tex. Tax Code § 26.063(a)(1) FY21 Town of Trophy Club Proposed Budget 67Town Council Meeting Page 94 of 129 August 25, 2020 Total Tax Rate Indicate the applicable total tax rates as calculated above. No-New-Revenue tax rate. As applicable, enter the 2020 NNR tax rate from: line 26, line 27 (counties), or line 54 (adjusted for sales tax).$0.453382/$100 Voter-approval tax rate. As applicable, enter the 2020 voter-approval tax rate from: line 47, line 48 (counties), line 56 (adjusted for sales tax), line 60 (adjusted for pollution control), or line 65 (adjusted for unused increment).$0.466599/$100 De minimis rate. If applicable, enter the de minimis rate from line 70.$0.481246/$100 FY21 Town of Trophy Club Proposed Budget 68Town Council Meeting Page 95 of 129 August 25, 2020 Taxing Unit Representative Name and Signature Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or employee of the taxing unit and have calculated the tax rates in accordance with requirements in Tax Code. 44 Print Here Printed Name of Taxing Unit Representative Sign Here Taxing Unit Representative Date 44 Tex. Tax Code § 26.04(c) FY21 Town of Trophy Club Proposed Budget 69Town Council Meeting Page 96 of 129 August 25, 2020 2020 Notice of No-New-Revenue Tax Rate Worksheet for Calculation of Tax Increase/Decrease Entity Name: TOWN OF TROPHY CLUB Date: 08/01/2020 1.2019 taxable value, adjusted for court-ordered reductions. Enter line 8 of the No-New-Revenue Tax Rate Worksheet.$1,860,902,872 2.2019 total tax rate. Enter line 4 of the No-New-Revenue Tax Rate Worksheet.0.446442 3.Taxes refunded for years preceding tax year 2019. Enter line 15 of the No-New-Revenue Tax Rate Worksheet.$14,063 4.Last year's levy. Multiply Line 1 times Line 2 and divide by 100. To the result, add Line 3.$8,321,915 5.2020 total taxable value. Enter Line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 6.2020 no-new tax rate. Enter line 26 of the No-New-Revenue Tax Rate Worksheet or Line 54 of the Additional Sales Tax Rate Worksheet.0.453382 7.2020 taxes if a tax rate equal to the no-new-revenue tax rate is adopted. Multiply Line 5 times Line 6 and divide by 100.$8,488,490 8.Last year's total levy. Sum of line 4 for all funds.$8,321,915 9.2020 total taxes if a tax rate equal to the no-new-revenue tax rate is adopted. Sum of line 7 for all funds.$8,488,490 10.Tax Increase (Decrease). Subtract Line 8 from Line 9.$166,575 FY21 Town of Trophy Club Proposed Budget 70Town Council Meeting Page 97 of 129 August 25, 2020 TOWN OF TROPHY CLUB Tax Rate Recap for 2020 Tax Rates Description of Rate Tax Rate Per $100 Tax Levy This is calculated using the Total Adjusted Taxable Value (line 25) of the No- New-Revenue Tax Rate Worksheet Additional Tax Levy Compared to last year's tax levy of 8,270,945 Additional Tax Levy Compared to no-new- revenue tax rate levy of 8,252,612 Last Year's Tax Rate 0.446442 $8,126,288 $-144,657 $-126,324 No-New-Revenue Tax Rate 0.453382 $8,252,612 $-18,333 $0 Notice & Hearing Limit*0.453382 $8,252,612 $-18,333 $0 Voter-Approval Tax Rate 0.466599 $8,493,193 $222,247 $240,580 Proposed Tax Rate 0.000000 $0 $-8,270,945 $-8,252,612 No-New-Revenue Tax Rate Increase in Cents per $100 0.00 0.453382 8,252,612 -18,333 0 0.50 0.458382 8,343,624 72,679 91,012 1.00 0.463382 8,434,636 163,690 182,023 1.50 0.468382 8,525,647 254,702 273,035 2.00 0.473382 8,616,659 345,714 364,047 2.50 0.478382 8,707,671 436,726 455,058 3.00 0.483382 8,798,682 527,737 546,070 3.50 0.488382 8,889,694 618,749 637,082 4.00 0.493382 8,980,706 709,761 728,094 4.50 0.498382 9,071,717 800,772 819,105 5.00 0.503382 9,162,729 891,784 910,117 5.50 0.508382 9,253,741 982,796 1,001,129 6.00 0.513382 9,344,753 1,073,807 1,092,140 6.50 0.518382 9,435,764 1,164,819 1,183,152 7.00 0.523382 9,526,776 1,255,831 1,274,164 7.50 0.528382 9,617,788 1,346,842 1,365,175 8.00 0.533382 9,708,799 1,437,854 1,456,187 8.50 0.538382 9,799,811 1,528,866 1,547,199 9.00 0.543382 9,890,823 1,619,877 1,638,210 9.50 0.548382 9,981,834 1,710,889 1,729,222 10.00 0.553382 10,072,846 1,801,901 1,820,234 10.50 0.558382 10,163,858 1,892,913 1,911,245 11.00 0.563382 10,254,869 1,983,924 2,002,257 11.50 0.568382 10,345,881 2,074,936 2,093,269 12.00 0.573382 10,436,893 2,165,948 2,184,281 12.50 0.578382 10,527,905 2,256,959 2,275,292 13.00 0.583382 10,618,916 2,347,971 2,366,304 13.50 0.588382 10,709,928 2,438,983 2,457,316 14.00 0.593382 10,800,940 2,529,994 2,548,327 14.50 0.598382 10,891,951 2,621,006 2,639,339 *Notice & Hearing Limit Rate: This is the highest tax rate that may be adopted without notices and a public hearing. It is the lower of the voter-approval tax rate or the no-new-revenue tax rate. FY21 Town of Trophy Club Proposed Budget 71Town Council Meeting Page 98 of 129 August 25, 2020 Tax Levy:This is calculated by taking the adjusted taxable value (line 25 of No-New-Revenue Tax Rate Worksheet), multiplying by the appropriate rate, such as the No-New-Revenue Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Voter- Approval Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's frozen tax levy on homesteads of the elderly. Additional Levy Last Year: This is calculated by taking Last Year's taxable value (line 3 of No-New-Revenue Tax Rate Worksheet), multiplying by Last Year's tax rate (line 4 of No-New-Revenue Tax Rate Worksheet) and dividing by 100. For School Districts: This is calculated by taking Last Year's taxable value, subtracting Last Year's taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last Year's tax ceiling. Additional Levy This Year: This is calculated by taking the current adjusted taxable value, multiplying by the No-New-Revenue Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Voter- Approval Tax Rate Worksheet), multiplying by the No-New-Revenue Tax Rate, dividing by 100 and adding This Year's tax ceiling. COUNTIES ONLY: All figures in this worksheet include ALL County Funds. Tax Levy amounts are the sum of each Fund's Taxable Value X each Fund's Tax Rate. FY21 Town of Trophy Club Proposed Budget 72Town Council Meeting Page 99 of 129 August 25, 2020 TNT-856 04-20/16 2020 Notice of Tax Rates in TOWN OF TROPHY CLUB Property Tax Rates in TOWN OF TROPHY CLUB . This notice concerns the 2020 property tax rates for TOWN OF TROPHY CLUB . This notice provides information about two tax rates. The no-new-revenue tax rate would Impose the same amount of taxes as last year if you compare properties taxed in both years. The voter-approval tax rate is the highest tax rate a taxing unit can adopt without holding an election. In each case, these rates are calculated by dividing the total amount of taxes by the current taxable value with adjustments as required by state law. The rates are given per $100 of property value. This year's no-new-revenue tax rate: Last year's adjusted taxes (after subtracting taxes on lost property)$8,252,630 This year's adjusted taxable value (after subtracting value of new property)$1,820,233,773 =This year's no-new-revenue tax rate 0.453382/$100 +This year's adjustments to the no-new-revenue tax rate $0 /$100 =This year's adjusted no-new-revenue tax rate 0.453382/$100 This is the maximum rate the taxing unit can propose unless it publishes a notice and holds a hearing. This year's voter-approval tax rate: Last year's adjusted operating taxes (after adjusting as required by law)$6,271,459 This year's adjusted taxable value (after subtracting value of new property)$1,820,233,773 =This year's voter-approval operating tax rate 0.344541/$100 ×(1.035 or 1.08, as applicable) = this year's maximum operating rate 0.356599/$100 +This year's debt rate 0.110000/$100 +The unused increment rate, if applicable 0.000000/$100 =This year's total voter-approval tax rate 0.466599/$100 This is the maximum rate the taxing unit can adopt without an election for voter approval. Unencumbered Fund Balances: The following estimated balances will be left in the taxing unit's accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Fund Balance GENERAL FUND $5,000,000 DEBT SERVICE FUND $500,000 TROPHY CLUB TIF #1 TIRZ FUND $-424,000 2020 Debt Service: The taxing unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Description of Debt Principal or Contract Payment to be Interest to be Paid from Property Taxes Other Amounts to be Paid Total Payment FY21 Town of Trophy Club Proposed Budget 73Town Council Meeting Page 100 of 129 August 25, 2020 Paid from Property Taxes C O SERIES 2004 $33,000 $6,365 $0 $39,365 G O SERIES 2010 $250,000 $123,706 $0 $373,706 G O REFUNDING SERIES 2010 $200,000 $16,400 $0 $216,400 C O SERIES 2013 $245,000 $40,187 $0 $285,187 C O SERIES 2014 $110,000 $62,387 $0 $172,387 G O REFUNDING SERIES 2015 $220,000 $25,506 $0 $245,506 G O SERIES 2016 $220,000 $110,675 $0 $330,675 C O SERIES 2016 $180,000 $97,706 $0 $277,706 C O SERIES 2017 $155,000 $98,125 $0 $253,125 G O REF SERIES 2020 $515,000 $0 $0 $515,000 Total required for 2020 debt service $2,709,057 - Amount (if any) paid from funds listed in unencumbered funds $0 - Amount (if any) paid from other resources $293,420 - Excess collections last year $356,133 = Total to be paid from taxes in 2020 $2,059,504 + Amount added in anticipation that the unit will collect only 100.000000% of its taxes in 2020 $0 = Total Debt Levy $2,059,504 This notice contains a summary of the no-new-revenue and voter-approval calculations as certified by Name of person preparing this notice: Michelle French Position: Tax Assessor Collector Date prepared: July 25, 2020 You can inspect a copy of the full calculations on the taxing unit's website at: www.tax.dentoncounty.com. FY21 Town of Trophy Club Proposed Budget 74Town Council Meeting Page 101 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-239-T Name: Status:Type:Agenda Item Draft File created:In control:8/10/2020 Town Council On agenda:Final action:8/25/2020 Title:Take appropriate action approving Ordinance 2020-10 adopting the Town of Trophy Club's FY 2020- 21 Annual Budget and the EDC 4B Budget (S. Norwood). Attachments:Staff Report - Adopt Town Budget - FY21.pdf FY21 ALL FUNDS SUMMARY.pdf ORD. 2020-10 - Adopt Town Budget - FY21.pdf Action ByDate Action ResultVer. Take appropriate action approving Ordinance 2020-10 adopting the Town of Trophy Club's FY 2020-21 Annual Budget and the EDC 4B Budget (S. Norwood). Town Council Meeting Page 102 of 129 August 25, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager Re: FY 2021 Budget Adoption Town Council Meeting, August 25, 2020 Agenda Item: Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club, Texas and Trophy Club Economic Development Corporation adopting and approving the Budget for the fiscal year beginning October 1, 2020 and ending September 30, 2021, for the Town of Trophy Club; making appropriations; providing for expenditures as allowed by applicable law; providing for filing of documents; repealing conflicting ordinances; and providing an effective date (S. Norwood). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: A public hearing was held on the proposed budget on August 25, 2020 as required by the Town Charter and State Law. Financial Considerations: The Fiscal Year 2021 Budget represents the financial plan for the next fiscal year. Legal Review: Ordinance reviewed by Town Attorney Board/Commission/ or Committee Recommendation: None applicable Staff Recommendation: Staff recommends approval of Ordinance No. 2020-10 Town Council Meeting Page 103 of 129 August 25, 2020 Page 2 of 2 Attachments: • All Funds Summary • Ordinance No. 2020-10. Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 104 of 129 August 25, 2020 PROPOSED - 8/21/2020 x All Funds Summary - Fiscal Year 2021 FY21 Tax Rate $0.446442 General Fund Debt Service Fund Capital Projects Fund Capital Equipment Replacement Fund Information Services Replacement Fund Hotel Occupancy Fund Street Maintenance Sales Tax Fund Court Technology Fund Court Security Fund CCPD Fund Recreation Program Fund Parkland Dedication Fund Grants Fund Trophy Club Park Fund Stormwater Drainage Utility Fund EDC 4B Fund TIRZ #1 Total Beginning Fund Balance - FY19 CAFR less FY20 Exp 5,256,436$ 535,364$ 1,422,604$ 468,284$ -$ 1,473,389$ 121,087$ 13,187$ 17,481$ 110,856$ 920$ 550,125$ 7,786$ (34,680)$ 743,720$ (31,676)$ (399,802)$ 10,255,081$ Revenue Property Tax $7,220,000 2,376,275 112,763 9,709,038 Licenses and Permits $185,000 185,000 Franchise Fees $852,816 852,816 Sales Tax $1,040,000 245,000 245,000 490,000 27,500 2,047,500 Fines and Fees $282,600 2,800 2,200 6,000 160,000 430,000 883,600 Intergovernmental (MUD)$820,031 820,031 Charges for Service $788,029 788,029 Investment Income $72,000 25,000 5,000 5,000 107,000 Miscellaneous Income $122,104 15,000 217,500 150,000 -4,000 508,604 Grant / Contributions $135,000 135,000 Total Revenue 11,517,580$ 2,391,275$ 25,000$ -$ -$ 222,500$ 245,000$ 2,800$ 2,200$ 245,000$ 6,000$ 155,000$ -$ 160,000$ 430,000$ 494,000$ 140,263$ 16,036,618$ Expenditures General Government 50,350 52,280 102,630 Manager's Office 870,690 870,690 Legal 126,350 126,350 Police 2,507,343 - 290,398 2,797,742 Emergency Medical Services 1,317,588 30,500 1,348,088 Fire 1,381,839 110,000 1,491,839 Parks 1,592,619 150,000 166,738 1,909,357 Recreation 661,202 79,500 6,000 746,702 Community Events 33,383 186,928 220,311 Community Development 648,022 - 648,022 Streets 226,560 - 223,642 199,600 649,801 Facility Maintenance 344,702 29,000 373,702 Human Resources 322,612 322,612 Communications 173,182 173,182 Finance 534,922 534,922 Municipal Court 75,889 2,522 1,500 79,911 Information Services 655,957 - 125,000 780,957 Debt Service 2,920,226 - 400 2,920,626 Capital - Projects 1,447,604 175,000 100,000 - 1,722,604 Total Expenditures 11,472,861$ 2,920,226$ 1,447,604$ 399,000$ 125,000$ 361,928$ 223,642$ 2,522$ 1,500$ 290,398$ 6,000$ 100,000$ -$ 166,738$ 199,600$ 50,750$ 52,280$ 17,820,049$ Current Revenues to Expenditures 44,719$ (528,951)$ (1,422,604)$ (399,000)$ (125,000)$ (139,428)$ 21,359$ 278$ 700$ (45,398)$ -$ 55,000$ -$ (6,738)$ 230,400$ 443,250$ 87,983$ (1,783,431)$ Other Sources (Uses): Debt Issuance - - - - Transfers In 91,500 203,668 500,000 250,000 250,000 -1,295,168 Transfers Out (1,000,000) - -- - (1,500) - (20,000)$ (40,000) (233,668) (1,295,168) Total Other Sources (Uses)(908,500)$ 203,668$ 500,000$ 250,000$ 250,000$ -$ -$ -$ (1,500)$ -$ -$ -$ -$ (20,000)$ (40,000)$ (233,668)$ -$ -$ Net Increase (Decrease)(863,781)$ (325,283)$ (922,604)$ (149,000)$ 125,000$ (139,428)$ 21,359$ 278$ (800)$ (45,398)$ -$ 55,000$ -$ (26,738)$ 190,400$ 209,582$ 87,983$ (1,783,431)$ Ending Fund balance 4,392,655$ 210,081$ 500,000$ 319,284$ 125,000$ 1,333,961$ 142,446$ 13,465$ 16,681$ 65,458$ 920$ 605,125$ 7,786$ (61,418)$ 934,120$ 177,907$ (311,819)$ 8,471,651$ PROPRIETARY FUNDS COMPONENT UNITSGOVERNMENTAL FUNDS Town Council Meeting Page 105 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2020-10 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AND TROPHY CLUB ECONOMIC DEVELOPMENT CORPORATION ADOPTING AND APPROVING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT, OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND OTHER EXPENDITURES; PROVIDING FOR EMERGENCY EXPENDITURES AND EXPENDITURES AS ALLOWED BY APPLICABLE LAW; PROVIDING FOR FILING OF DOCUMENTS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club is a home rule municipality regulated by state law and it’s Charter; and WHEREAS, the Charter of the Town provides that the Town Manager shall prepare a proposed budget annually and submit that budget to Council; and WHEREAS, the proposed budget for the Town of Trophy Club, Texas (the “Town”) which has been filed with the Town Secretary is a budget to cover all proposed expenditures of the Town for the fiscal year beginning October 1, 2020, and ending September 30, 2021; and WHEREAS, the budget shows as definitely as possible each of the various projects for which appropriations are set up in the budget, shows the estimated amount of money carried in the budget for each of such projects, and otherwise complies with all requirements of the home rule Charter for the Town; and WHEREAS, public notice of a public hearing on the proposed annual budget, stating the date, time, and place and subject matter of the public hearing, was given as required by the laws of the State of Texas and Town Charter; and WHEREAS, the Town Council has studied the budget and listened to the comments received at the public hearing and has determined that the budget attached hereto is in the best interest of the Town of Trophy Club. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Town Council Meeting Page 106 of 129 August 25, 2020 SECTION 1. ORD 2020-10 Page 2 of 4 APPROVING THE BUDGET The budget attached hereto as Exhibit “A” and incorporated herein is approved and adopted for the fiscal year beginning October 1, 2020, and ending September 30, 2021; and there is hereby appropriated from the funds indicated and for such purposes, respectively, such sums of money for such departments, projects, operations, activities, purchases, accounts and other expenditures as proposed in the attached budget. SECTION 2. PROVIDING EMERGENCY EXPENDITURES Pursuant to state law, no expenditure of the funds of the Town shall hereafter be made except in compliance with the budget and applicable state law; provided, however, that in case of grave public necessity emergency expenditures to meet unusual and unforeseen conditions, which could not by reasonable, diligent thought and attention have been included in the original budget, may from time to time be authorized by the Town Council as amendments to the original budget. Pursuant to Town Charter, the Council may make emergency appropriations to address a public emergency affecting life, health, property or the public peace. SECTION 3. BUDGET FILED The Town Council shall cause to be filed a true and correct copy of the approved budget, along with this Ordinance, with the Town Secretary and in the office of the County Clerk of Denton County, and Tarrant County, Texas. Additionally, a copy of the budget shall be posted on the Town’s internet website. SECTION 4. CONFLICT Any and all ordinances, resolutions, rules or regulations in conflict with this Ordinance are hereby repealed and rescinded to the extent of the conflict herewith. SECTION 5. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Town Council Meeting Page 107 of 129 August 25, 2020 ORD 2020-10 Page 3 of 4 SECTION 6. SAVINGS All rights and remedies of the Town of Trophy Club, Texas, are expressly saved as to any and all provisions of any other Ordinance affecting budget requirements, which have secured at the time of the effective date of this Ordinance. SECTION 7. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION 8. EFFECTIVE DATE This Ordinance shall be effective from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 25th day of August 2020. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO APPROVED TO AS FORM: J. David Dodd, Town Attorney Town of Trophy Club, Texas [SEAL] Town Council Meeting Page 108 of 129 August 25, 2020 ORD 2020-10 Page 4 of 4 EXHIBIT “A” FISCAL YEAR 2020-2021 BUDGET ALL FUNDS SUMMARY Town Council Meeting Page 109 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-216-T Name: Status:Type:Agenda Item Draft File created:In control:7/28/2020 Town Council On agenda:Final action:8/11/2020 Title:Review and discuss amending Ordinance 2017-19 of the Town Council Rules of Procedures Revisions (L. Vacek). Attachments:Staff Report - Town Council Rules of Procedure1.pdf ORD 2017-19 - Meetings and Rules of Procedure.pdf Action ByDate Action ResultVer. Review and discuss amending Ordinance 2017-19 of the Town Council Rules of Procedures Revisions (L. Vacek). Town Council Meeting Page 110 of 129 August 25, 2020 Page 1 of 2 To: Mayor Sanders and Town Council From: Leticia Vacek, Town Secretary CC: Steve Norwood, Town Manager Re: Introduce Proposed Amendments to Ordinance 2017-19 for the Council Meeting Rules of Procedure Date Town Council Meeting of August 25, 2020 Agenda Item: Introduction of Proposed Amendments to Ordinance 2017-19 for the Council Meeting Rules of Procedure. Strategic Link: This item relates primarily to the Administrative & Financial Services strategic priority and goals by Updating the current Council Meeting Rules and Procedures. Background and Explanation: The Council Meeting Rules and Procedures require several Scribner’s corrections. In addition: *Section 1.03.032(c) Provides a process for Excused Attendance from Council Meetings. *Section 1.03.033(a) Updates the Council Meeting Location. *Section 1.03.033(c) Defers to State Law on Emergency Called Council Meetings. *New: Section 1.03.035 (g)(7) Provides that “the Mayor may Issue Proclamations as needed without Council Approval”. Financial Considerations: There is no Financial Impact to the Budget by amending Ordinance 2017-19. Legal Review: The Town Attorney is in concurrence with the proposed amendments. Town Council Meeting Page 111 of 129 August 25, 2020 Page 2 of 2 Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: The Town Secretary recommends approval of the Amendments outlined. Attachments: • Current Ordinance 2017-19 Town Council Approval: __ Mayor C. Nick Sanders/Designee Town Council Meeting Page 112 of 129 August 25, 2020 TOWN OF TROPHY CLUB, TEXAS ORDINANCE 2017-19 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING DIVISION 2, “MEETINGS AND RULES OF PROCEDURE”, OF ARTICLE 1.03, “TOWN COUNCIL” OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES AND ADOPTING A NEW DIVISION 2, “MEETINGS AND RULES OF PROCEDURE”, OF ARTICLE 1.03, “TOWN COUNCIL”; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A SAVINGS AND REPEALER; PROVIDING A SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council establishes rules and procedures to ensure that its meetings are conducted in an orderly manner; and WHEREAS, the Town Council has the authority to generally review and make changes to its procedural rules as it determines appropriate for the orderly conduct of its meetings; and WHEREAS, having reviewed the existing procedures and considering the desire to conduct orderly and efficient meetings, the Town Council hereby repeals Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” and adopts a new Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” serving the best interests of the Town and will assist with the conduct of orderly and efficient meetings. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT 2.01 Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” of the Town of Trophy Club Code of Ordinances, is hereby repealed and a new Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” is hereby adopted, so that Division 2, “Meetings and Rules of Procedure shall be and read in its entirety as follows: Town Council Meeting Page 113 of 129 August 25, 2020 ORD 2017-19 Page 2 of 14 ARTICLE 1.03 TOWN COUNCIL . . . “Division 2. Meetings and Rules of Procedure Sec. 1.03.031 Authority Pursuant to section 3.11 of the home rule charter of the town, the town council shall determine its own rules of procedure. The Charter of the Town of Trophy Club, Texas, provides for open meetings for the Town Council at which reasonable opportunity shall be given for Citizens to be heard under such rules as the Council may provide. The Rules of Procedure establish guidelines to be followed by all persons attending a Town Council meeting, including members of the Town Council, Town Staff and visitors. Sec. 1.03.032 General rules (a) Meetings to be public. All official meetings of the town council and all sessions of a subcommittee of the town council consisting of a quorum of the council shall be public unless otherwise specified by council. (b) Quorum. The governing body of the town consists of a mayor and six (6) council members. Attendance at a council meeting by four (4) of the seven (7) members of the town council constitutes a quorum for the purpose of a regular or special meeting. (c) Attendance. As specified in the town charter, should a member of the town council fail to attend three consecutive regular meetings without being excused by the council, his/her office may be declared forfeited by the council. A member of the town council who is unable to attend a council meeting shall notify the town secretary of his/her inability to attend the meeting and shall provide an explanation of the conflict or other reason that prevents his/her attendance. Notice to the town secretary shall be provided as soon as practicable after the member becomes aware that he/she will be absent. The town secretary shall notify the council of the absence prior to the beginning of the council meeting from which the member will be absent. (d) Misconduct. The town council may punish its own members for misconduct as authorized by state law and town charter. (e) Minutes of town council meetings. An account of all proceedings of the town council shall be kept by the town secretary and shall be entered into a book constituting the official record of the town council. Town Council Meeting Page 114 of 129 August 25, 2020 ORD 2017-19 Page 3 of 14 (f) Questions to contain one subject. All questions submitted for a vote shall contain only one subject. If two or more points are involved, any member may require a division, if the question reasonably admits of a division. (g) Right to floor. Any town council member desiring to speak shall be recognized by the chairman/mayor. No member shall be allowed to speak more than once on any one subject until every member wishing to speak shall have spoken. (h) Town manager. The town manager or assistant town manager or acting town manager, shall attend all meetings of the town council unless excused by the mayor or town council. The town manager, assistant town manager, or acting town manager may make recommendations to the town council and shall have the right to take part in all discussions of the town council, but shall have no vote. The town manager may place an item for discussion and/or action on the council agenda. (i) Town attorney. The town attorney or acting town attorney, shall attend all meetings of the town council unless excused by the mayor or town council and shall, upon request, give an opinion, either written or oral, on questions of law. The town attorney shall act as the town council’s parliamentarian. (j) Town secretary. The town secretary or acting town secretary, shall attend all meetings of the town council unless excused by the mayor or town council, and shall keep the official minutes and perform such other duties as may be requested of him/her by the town council. (k) Officers and employees. Any officer or employee of the town, when requested by the town manager, shall attend any meeting of the town council. If requested to do so by the town manager, they may present information relating to matters before the town council. (l) Rules of order. Robert’s Rules of Order Newly Revised, as amended by the council, shall govern the proceedings of the town council. (m) Suspension of rules. Any provision of these rules may be temporarily suspended by a two-thirds vote of all members of the town council in attendance. The vote on any such suspension shall be taken by a show of hands and entered into the record. (n) Amendment to rules. These rules may be amended, or new rules adopted with a favorable vote by four (4) members of the town council in attendance, provided that the proposed amendments or new rules shall have been introduced into the record at a prior town council meeting. Town Council Meeting Page 115 of 129 August 25, 2020 ORD 2017-19 Page 4 of 14 Sec. 1.03.033 Types of meetings (a) Regular meetings. The town council shall meet in the council/board room at the Municipal Utility District Building, 100 Municipal Drive, Trophy Club, Texas, on the second and fourth Tuesday of each month and each meeting shall commence at the time and place posted on the agenda for that meeting. (b) Special meetings. Special meetings may be called by the mayor or by any three (3) members of the town council. The call for a special meeting shall be filed with the town secretary in written form, except that announcement of a special meeting, during any regular meeting at which all members are present, shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day and the hour of the special meeting, and shall list the subject or subjects to be considered. No special meeting shall be held until at least 72 hours after the call is issued or within two (2) hours for an emergency meeting. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or as incident thereto. (c) Emergency meetings. In case of emergency or urgent public necessity, which shall be expressed in notice of the meeting, an emergency meeting shall be called by the chairman/mayor or on the application of three (3) members of the town council, and it shall be sufficient if the notice is posted two (2) hours before the meeting is convened. (d) Recessed meetings. Any meeting of the town council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. (e) Public hearings. (1) All meetings shall be held in full compliance with the provisions of state law and codes of the town. Any party in interest may appear in his/her own behalf or be represented by counsel or agent. (2) The town secretary shall set public hearing dates for the town council as requested, be responsible for timely advertising in the official newspaper, and notify interested parties according to requirements of the town council. Sec. 1.03.034 Chairman/Presiding Officer (a) Designation. The mayor, if present, shall preside as chairman at all meetings of the town council. In the absence of the mayor, the mayor pro- Town Council Meeting Page 116 of 129 August 25, 2020 ORD 2017-19 Page 5 of 14 tem shall preside. In the absence of both the mayor and the mayor pro-tem, the town council shall elect a chairman/chair/presiding officer. (b) Call to order. The meetings of the town council shall be called to order by the presiding officer. In the absence of both the mayor and the mayor pro- tem, the meeting shall be called to order by the town secretary. (c) Preservation of order. The presiding officer shall preserve order and decorum, prevent personalities from becoming involved in debate and confine members in debate to the question under discussion. (d) Points of order. (1) A member may interrupt debate for immediate consideration of questions relating to rights and privileges of the assembly. The presiding officer will decide the question or may refer to the town attorney for a ruling. The presiding officer decision is subject to appeal to the town council. (2) A member of the council may appeal a ruling of the chair by obtaining the floor and stating, “I appeal from the ruling of the Chair.” The person appealing can interrupt a speaker who has the floor. If another member seconds the appeal, the procedure is as follows: the presiding officer puts the question to the members for a vote. The question cannot be amended and it is debatable unless the immediately pending question is not debatable, the purpose of the vote is to decide whether the chair’s ruling should be sustained. The presiding officer is entitled to speak first and last in any discussion about the appeal or his/her decision. A majority vote is required to overturn the decision of the chair, and the question can be reconsidered. (e) Questions to be stated. The presiding officer shall state all questions submitted for a vote and announce the result. The announcement of the result will include the number of votes for, number of votes against and abstentions, or state if unanimous. (f) Substitution of presiding officer. The presiding officer may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. Sec. 1.03.035 Order of business; agenda (a) Agenda. The business of each meeting shall be as contained in the agenda in the order established by the presiding officer. The town secretary shall prepare the agenda. The agenda shall be a listing of topics to be considered Town Council Meeting Page 117 of 129 August 25, 2020 ORD 2017-19 Page 6 of 14 by the town council and delivered to members of the town council each Thursday preceding the Tuesday meeting to which it pertains. The agenda may provide for a work session immediately preceding the commencement of the council meeting in order to allow council discussion and questions related to one or more of the items posted on the agenda. At the end of each agenda item, the agenda should specify the first initial and last name of the person(s) adding the item to be considered on the agenda. Staff initiated items will be identified by a general notation of “Staff.” (b) Presentations by members of town council; future agenda items. The agenda shall provide a time when the mayor or any town council member may bring before the town council any business that the town council member believes should be deliberated upon by the town council at a future meeting of the town council. However, pursuant to the town charter, before any item is placed for discussion and/or action on a future town council agenda, a request for its placement on the agenda shall be made by either the mayor or by any two (2) councilmembers. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall be deferred until a subsequent town council meeting provided that the requirements of chapter 551 Texas Government Code have been met. (c) Request for agenda item by presiding officer. A presiding officer of a council appointed board, commission, corporation, or other appointed body requesting that an item be placed on the council agenda for discussion and/or action shall present such request to the town manager in writing in the time frame set forth in subsection (d) below. (d) Deadline for submission of agenda items. A subject for the town council’s consideration shall be submitted to the town secretary’s office in writing not later than 5:00 p.m. on Monday, (7 days prior) to the meeting at which the subject is to be considered. (e) Presentation by citizens or representative(s) of organized groups; citizen presentations. Presentations by citizens at the citizens presentation segment of a council meeting, with or without prior notification, shall be limited to a total of four (4) minutes. (f) Presentation by citizens or representative(s) of organized groups; agenda items. Presentations by citizens, with or without prior notification, shall be limited to a total of six minutes. For items on the agenda, the speaker will be limited to four (4) minutes of time to complete his/her comments prior to council discussion and two (2) minutes of time subsequent to council discussion but before the chair calls for a vote. The designated timekeeper shall maintain the time and advise the speaker when his/her time has expired. The speaker shall then complete his sentence and take his/her Town Council Meeting Page 118 of 129 August 25, 2020 ORD 2017-19 Page 7 of 14 seat. A person may not give his/her speaking time to another. Persons wishing to express their position on an agenda item but who do not wish to speak shall complete a speaker’s card and indicate their support or opposition. The name and respective position of such person(s) shall be read into the record. Topics of presentations should be limited to matters over which the Council has authority. (g) Rules of conduct applicable to citizen’s presentations for agenda items, citizen’s presentations, and for public hearings. (1) Each person addressing the council shall step up to the microphone, shall give his or her name and address in an audible tone of voice for the record. If representing an organized group, the speaker shall identify the group represented. All remarks shall be addressed to the council as a body, and not to any member thereof. No person, other than town staff, members of the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the council. No questions shall be asked of the councilmembers, except through the presiding officer. (2) All citizens shall refrain from private conversations in the chamber while the town council is in session. (3) Citizens attending town council meetings shall observe the same rules of priority, decorum, and good conduct applicable to the administrative staff. Any persons making personal, impertinent, or slanderous remarks, or who becomes boisterous while addressing the town council or while attending the town council meeting, shall be removed from the room if the chief of police (or his representative) is so directed by the presiding officer, and such person shall be barred from further audience before the town council during that session of the town council. (4) Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the presiding officer, who shall direct the chief of police or his designee to remove such offenders from the room. (5) In case the presiding officer shall fail to act, any other of the town council may move to require the chair to enforce the rules, and the affirmative vote of a majority of all members present of the town council shall require the presiding officer to act. (6) No placards, banners or signs of any kind shall be permitted in the council chamber unless exhibits, displays and visual aids are used Town Council Meeting Page 119 of 129 August 25, 2020 ORD 2017-19 Page 8 of 14 in connection with presentations to the town council, provided that such exhibits, displays and visuals aids do not disrupt the meeting. (h) Written communications to council. (1) General. Interested parties, or their authorized representatives, may address the council by written communication in regard to any matter concerning the town’s business or over which the council has control at any time. (2) Agenda items. A written communication relative to a Citizen Presentation and an item posted for consideration on a town council agenda may be submitted by direct mail to the council or by delivery of the communication to the town secretary at least four (4) hours prior to the time for commencement of the town council meeting at which an item will be discussed. Upon timely receipt of a communication, the town secretary shall distribute copies to each of the councilmembers and shall make copies available for public review at a designated location in the council chambers. The names of those submitting the communication and the topic addressed will be entered into the record without the necessity for reading as long as sufficient copies are available at the meeting for review by members of the audience/public. (i) Presentations by town manager. Matters requiring the council’s attention which may have developed since the deadline for delivery of the written communication to the council may be presented orally by the town manager for informational purposes only in accordance with chapter 551 Texas Government Code. (j) Requests for research or information. The mayor and individual councilmembers may request information or research from the town staff on a given topic through the town manager who will make all members of council aware of the special request, as it may be of interest to them as well. Accordingly, the town manager will provide the results of the request to all members of council. In the event the town manager believes he cannot respond in a timely manner, he and the members of council will coordinate a reasonable and responsible timeframe in which to expect the results without unduly interfering with other activities of higher priority. (k) Notification of significant activities or events. The mayor and councilmembers expect the town manager to notify them, and provide periodic updates regarding significant activities or events in the town related to natural or manmade disasters, major criminal activity, accidents involving town property, or death involving town staff/employees. Town Council Meeting Page 120 of 129 August 25, 2020 ORD 2017-19 Page 9 of 14 (l) Seating arrangement. The town manager, town secretary, and town attorney shall occupy the respective seats in the council chamber assigned to them by the presiding officer, but any two (2) or more of the town council may exchange seats. Sec. 1.03.036 Ordinances, resolutions and motions (a) Printed or typewritten form. All ordinances and resolutions shall be presented to the town council only in written form. (b) Town attorney to approve. All ordinances and resolutions shall be approved as to form and legality by the town attorney. (c) Distribution of ordinances. The town secretary shall prepare copies of all proposed ordinances for distribution to all members of the town council at the meeting at which the ordinance is introduced, or at such earlier time as is expedient. (d) Recording of votes. The show of hands shall be taken and entered upon the passage of all ordinances and resolutions and entered into the official record of the council. (e) Vote required for approval. Approval of every ordinance, resolution, or motion shall require the affirmative vote of four (4) of the members of the town council in attendance. (f) Mayoral vote. The mayor shall have a vote on all matters before the council. (g) Conflict of interest. Should any person on the town council have a conflict of interest pursuant to any state laws and/or town ordinances regulating conflicts of interest with regard to an item on the council agenda, such person shall openly declare the conflict before the discussion proceeds, shall complete an affidavit as required by state law, and shall be prohibited from participating in the discussion or vote on the item. (h) Abstention from voting. Should any person on the town council abstain from voting on an agenda item where no conflict of interest under state law and/or town ordinance exists, the person’s vote shall be recorded as a negative vote in the minutes of the council meeting. Sec. 1.03.037 Rules of decorum (a) Recognition by presiding officer. No person shall address the town council without first being recognized by the presiding officer. Town Council Meeting Page 121 of 129 August 25, 2020 ORD 2017-19 Page 10 of 14 (b) Order. While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the town council nor disturb any member while speaking or refuse to obey the orders of the presiding officer. Members of the town council shall not leave their seats during a meeting without first advising the chairman/mayor. (c) Presiding Officer may debate. The presiding officer may move only to such limitations of debate as are the rights and privileges of a town council member by reason of his acting as the presiding officer. If the presiding officer is engaged in debate and is abusing his position as presiding officer, at the insistence of any three (3) council members, the presiding officer member must relinquish the chair in accordance with provisions of Robert’s Rules of Order Newly Revised. (d) Getting the floor, improper references to be avoided. Every member desiring to speak shall address the chair, and upon recognition by the presiding officer shall confine himself/herself to the questions under debate, avoiding all personalities and inappropriate language. (e) Interruptions. A member, once recognized, shall not be interrupted when speaking unless it be to call the member to order, or as herein otherwise provided. If a member, while speaking, is called to order, the town council member shall cease speaking until the question of order be determined and, if in order, the town council member shall be permitted to proceed. Sec. 1.03.038 Parliamentary motions and precedence (a) Discussion of items. The meeting is governed by the agenda and the agenda constitutes the only items to be discussed. Each agenda item shall be considered open for discussion after that item is read by the presiding officer. If a member wishes to challenge an agenda item on the basis that the item is not a proper topic for council discussion, such member shall state that he or she “objects to the consideration of the agenda item" during the reading of the item. This action does not require a second. When the objection is made, the Presiding Officer will finish reading the item after the objection, then shall immediately call the question: “will the assembly consider this agenda item?” if 2/3 of the members vote “no,” the agenda item will not be considered open. A motion for appropriate action shall be made after discussion of an item has been concluded. (1) The Presiding Officer should invite the appropriate people to report on the item, including any recommendation they might have. (2) The Presiding Officer should ask the Members if they have any technical questions for clarification. At this point, the members may Town Council Meeting Page 122 of 129 August 25, 2020 ORD 2017-19 Page 11 of 14 ask clarifying questions to the people who reported on the item, and they should be given time to respond. (3) The Presiding Officer should invite resident comments (limited to 4 minutes or a time determined appropriate by the Presiding Officer) – or if a public hearing, open the public hearing. Upon conclusion of the public hearing, the Presiding Officer should announce the public hearing closed. (b) Motions. After obtaining the floor a motion can be made before the assembly on the particular subject of discussion. The Presiding Officer should invite a motion from the Members before debate is given on the merits of the item. The Presiding Officer should announce the name of the Members who makes the motion. (1) A “second” to the motion must be made by another town council member within a reasonable but brief time period. The Presiding Officer should determine if any Members wishes to second the motion. The Presiding Officer should announce the name of the Members who seconds the motion. If no Members wishes to second the motion, then the motion fails, and should be so stated by the Presiding Officer. Without a “second” the motion dies. (2) If the motion is made and seconded, the Presiding Officer should make certain that everyone (including the audience) understands the motion. This is done in three ways: a. The Presiding Officer can ask the maker of the motion to repeat it; b. The Presiding Officer can repeat the motion; or c. The Presiding Officer can ask the Town Secretary to repeat the motion. (3) No main motion can be made when another motion is pending. The Presiding Officer should now invite the Members to discuss the motion. If there is no desired discussion, the Presiding Officer should invite additional resident comments (limited to 2 minutes or a time determined appropriate by the Chair). If there has been no input or discussion or a brief discussion, then there is no need to repeat the motion before taking a vote. If the discussion has been lengthy, it is a good idea to repeat the motion before calling for the vote. (c) Withdrawal of motions. A motion may be withdrawn, or modified, by its mover without asking permission until the motion has been stated by the Presiding Officer. If the mover modifies his motion, the person who seconds the motion may withdraw his second. After the question has been stated, the mover shall neither withdraw it nor modify it without the consent of the council. Town Council Meeting Page 123 of 129 August 25, 2020 ORD 2017-19 Page 12 of 14 (d) Stating the question. In principle, the chairman/mayor must state the question on a motion immediately after it has been made and seconded, unless the council member is obligated to rule that the motion is out of order or if the wording is not clear. (e) Amendments to motions. No motion or proposition of a subject different from that under consideration shall be admitted under color of amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. (f) Debate. Debate must be limited to the merits of the immediately pending question as stated by and by authority of the presiding officer. (g) Calling for the question by Presiding Officer - ending debate. (1) The Presiding Officer may “call for the question” without a vote if debate appears to have closed and if there are no objections by any council member. (2) A motion for the previous question (call the question) may not interrupt a speaker who has the floor, must be made and seconded, is not debatable, cannot be amended, requires an affirmative, two- thirds vote of members present to pass and in this assembly cannot be reconsidered. Additionally, in order to protect the democratic process, any council member or member of the public who is on record to speak before the motion is made will be permitted to speak before the vote is taken on the motion for the previous question. (3) The Presiding Officer calls for the vote. Unless a super-majority is required for passage of the motion, a simple majority vote determines whether the motion passes or fails. (4) The Presiding Officer announces the results of the vote and should also state what action (if any) the Members have taken. Sec. 1.03.039 Creation of committees, boards and commissions (a) Ad-hoc committees. The council may, as the need arises, authorize the appointment of “ad hoc” committees. Except where otherwise specifically provided, the mayor shall appoint the members of the “ad hoc” committees, subject to the approval of the town council. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the town council. Town Council Meeting Page 124 of 129 August 25, 2020 ORD 2017-19 Page 13 of 14 (b) Citizen boards, commissions, corporations, and other appointed bodies. The town council may create boards, commissions, corporations and other council appointed bodies to assist in the conduct of the operation of the town government with such duties as the council may specify. Memberships and selection of members shall be as provided in accordance with the guidelines in the handbook for elected and appointed officials, as amended from time to time. Any such appointed bodies so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the town council. No body so appointed shall have powers other than advisory to the town council, except as otherwise specified by the laws of the state. These rules of procedure shall apply to council appointed boards, commissions, corporations, and other appointed bodies in accordance with the town’s handbook for appointed and elected officials and shall only be modified as provided in the enabling ordinances for each such council appointed body.” SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other ordinances of the Town affecting rules of procedure and shall not repeal any of the provisions of such ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this Ordinance; whether such ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or its application to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. SECTION 6. EFFECTIVE DATE Town Council Meeting Page 125 of 129 August 25, 2020 ORD 2017-19 Page 14 of 14 This Ordinance shall become effective from and after its date of passage and publication as required by law. FIRST READING by the Town Council of the Town of Trophy Club, Texas, the 22nd day of August 2017. SECOND READING PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 26th day of September 2017. C. Nick Sanders, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas Town Council Meeting Page 126 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-253-T Name: Status:Type:Agenda Item Draft File created:In control:8/18/2020 Town Council On agenda:Final action:8/25/2020 Title:Verbal Report to be provided by Council Member Geraci regarding the August 2020 Parks & Recreation Board Meeting (S. Norwood). Attachments: Action ByDate Action ResultVer. Verbal Report to be provided by Council Member Geraci regarding the August 2020 Parks & Recreation Board Meeting (S. Norwood). Town Council Meeting Page 127 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-244-T Name: Status:Type:Agenda Item Draft File created:In control:8/10/2020 Town Council On agenda:Final action:8/25/2020 Title:Discussion of Future Agenda Items List (S. Norwood). Attachments: Action ByDate Action ResultVer. Discussion of Future Agenda Items List (S. Norwood). Town Council Meeting Page 128 of 129 August 25, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-258-T Name: Status:Type:Agenda Item Draft File created:In control:8/21/2020 Town Council On agenda:Final action:8/25/2020 Title:Executive Session pursuant to Section 551.071 Consultation with Town Attorney on a matter on which the Attorney has a duty to keep confidentiality pursuant to the Texas Disciplinary Rules of Professional Conduct and Section 551.074 Personnel Matters. *Discuss the legality and procedures for contracting with independent contractors to perform for the Town. Attachments: Action ByDate Action ResultVer. Executive Session pursuant to Section 551.071 Consultation with Town Attorney on a matter on which the Attorney has a duty to keep confidentiality pursuant to the Texas Disciplinary Rules of Professional Conduct and Section 551.074 Personnel Matters. *Discuss the legality and procedures for contracting with independent contractors to perform for the Town. Town Council Meeting Page 129 of 129 August 25, 2020