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Complete Agenda Packet - 08/11/2020Town Council Town of Trophy Club Meeting Agenda 1 Trophy Wood Drive Trophy Club, Texas 76262 Council Chambers7:00 PMTuesday, August 11, 2020 CALL TO ORDER AND ANNOUNCE A QUORUM INVOCATION led by Pastor Joel Quile, Bara Church PLEDGES led by Mayor Pro Tem Shoffner Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. PUBLIC COMMENTS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. Presentations are to be limited to matters over which the Council has authority. You may speak up to four (4) minutes or the time limit determined by the presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement or submit an email to mayorandcouncil@trophyclub.org. ANNOUNCEMENTS AND PRESENTATIONS 1.2020-215-T Presentation by Metroport Rotary Club to Trophy Club Fire Department - Mary MoeGeorgia (S. Norwood). 2.2020-220-T Presentation by Mark McLiney, Financial Advisor for the Town of Trophy Club, related to the 2010 General Obligation Refunding Bonds Bids that were received (S. Norwood). Staff Report - 2010 GO Refunding Bonds.pdfAttachments: 3.2020-227-T Presentation of 3 Volt Fitness Center Opening in Trophy Club (S. Norwood). 4.2020-228-T Presentation of Anamia’s Mexican Restaurant Opening in Trophy Club (S. Norwood). CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. If discussion is desired, that item will be considered individually. Town Council Meeting Page 1 of 205 August 11, 2020 August 11, 2020Town Council Meeting Agenda 5.2020-213-T Take appropriate action regarding the Town Council Regular Session Minutes dated July 28, 2020 and July 30, 2020 Joint Session Of The Town Council & Municipal Utility District Meeting (L. Vacek). (DRAFT) Town Council Minutes - July 28, 2020.pdf (DRAFT) Joint Session Town Council with MUD Minutes - July 30, 2020.pdf Attachments: 6.2020-208-T Take appropriate action regarding Proclamation 2020-06 of the Town Council recognizing August 16 - August 22, 2020 as Be Kind Week in Trophy Club (Mayor Sanders). PROC. 2020-06.pdfAttachments: 7.2020-229-T Take appropriate action regarding Ordinance 2020-07 Authorizing and Selling Series 2020 General Obligation Refunding Bonds (S. Norwood). Staff Report - 2010 GO Refunding Bonds.pdfAttachments: 8.2020-214-T Take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2020 (S. Norwood). Staff Report - 3rd Quarter Investment Report.pdf 3rd Quarter Investment Report FY19-20.pdf Attachments: 9.2020-225-T Take appropriate action regarding the Collin County Interlocal Purchasing Agreement (S. Norwood). Staff Report - Collin County Interlocal Agreement.pdf Collin County ILA Purchasing agreement.pdf Attachments: INDIVIDUAL ITEMS 10.2020-192-T Take appropriate action regarding the Trash and Recycling Contract with Republic Services (S. Norwood). Staff Report - Sanitation Contract with Republic.pdf 2020 Trophy Club Rates.pdf Trophy Club Contract - Republic.pdf Trophy Club Proposed Current Services.pdf Attachments: 11.2020-217-T Take appropriate action Amending Joint General/Special Election Ordinance 2020-01 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek) Staff Report - Ord. 2020-08.pdf ORD 2020-08 Amending ORD 2020-01 - Calling May 2020 General Election.pdf (DRAFT) - Denton County Election Contract.pdf Attachments: Town Council Meeting Page 2 of 205 August 11, 2020 August 11, 2020Town Council Meeting Agenda 12.2020-226-T Take appropriate action Amending Charter Election Ordinance 2020-03 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek). Staff Report - Ord. 2020-09.pdf ORD 2020-09 amending ORD. 2020-03 - Charter Review Commission.pdf.pdf (DRAFT) - Denton County Election Contract.pdf Attachments: 13.2020-223-T Presentation of the FY 2021 Proposed Budget for review and scheduling the Budget Public Hearing on August 25, 2020 (S. Norwood). Staff Report - FY 2021 Proposed Budget.pdf FY21 PROPOSED BUDGET DOC.pdf Budget Hearing.pdf Attachments: 14.2020-224-T Take appropriate action regarding Setting the FY 2021 Proposed Tax Rate not to Exceed the current rate of $0.446442/$100 Valuation and scheduling the Tax Rate Pubic Hearing for September 8, 2020 (S. Norwood). Staff Report - Not to Exceed Tax Rate - FY21.pdf 2020 Tax Rate Calculation Worksheet.pdf Attachments: ADJOURN * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the bulletin board at Trophy Club Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, August 7, 2020 by 5:00 p.m. in accordance with Chapter 551, Texas Government Code. Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO If you have a disability that requires special needs, please contact the Town Secretary’s Office at 682-237-2903 or 682-237-2905, 48 hours in advance, and reasonable accommodations will be made to assist you. Town Council Meeting Page 3 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-215-T Name: Status:Type:Agenda Item Draft File created:In control:7/28/2020 Town Council On agenda:Final action:8/11/2020 Title:Presentation by Metroport Rotary Club to Trophy Club Fire Department - Mary MoeGeorgia (S. Norwood). Attachments: Action ByDate Action ResultVer. Presentation by Metroport Rotary Club to Trophy Club Fire Department - Mary MoeGeorgia (S. Norwood). Town Council Meeting Page 4 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-220-T Name: Status:Type:Agenda Item Draft File created:In control:7/31/2020 Town Council On agenda:Final action:8/11/2020 Title:Presentation by Mark McLiney, Financial Advisor for the Town of Trophy Club, related to the 2010 General Obligation Refunding Bonds Bids that were received (S. Norwood). Attachments:Staff Report - 2010 GO Refunding Bonds.pdf Action ByDate Action ResultVer. Presentation by Mark McLiney, Financial Advisor for the Town of Trophy Club, related to the 2010 General Obligation Refunding Bonds Bids that were received (S. Norwood). Town Council Meeting Page 5 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager Re: 2010 GO Bond Refunding Town Council Meeting, August 11, 2020 Agenda Item: Consider and take appropriate action regarding an Ordinance providing for the Issuance of Town of Trophy Club, Texas, General Obligation Refunding Bonds, Series 2020; Awarding the Sale thereof; Levying a Tax in Payment thereof; Authorizing the Execution and Delivery of a Purchase Agreement, a Paying Agent/Registrar Agreement and an Escrow Agreement; and Enacting Provisions Incident and Relating to the subject and purposes of this Ordinance (S. Norwood). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: Town Staff has worked with our financial advisor, Mark McLiney, of SAMCO Capital Markets to refund the Town’s 2010 GO bonds. The Town will receive bids by 12:00 pm on August 11th and the results will be presented to Council for action. The interest savings are estimated at $350,000 and refunding the debt would allow the Town to maintain its current $0.11 debt service tax rate. Town Council received an overview of this refunding by Mr. McLiney at the June 23rd meeting. Financial Considerations: Estimated savings over the life of the bonds is $ 350,000. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not applicable Town Council Meeting Page 6 of 205 August 11, 2020 Page 2 of 2 Staff Recommendation: Staff recommends approval of the ordinance and sale of the refunding bonds as presented. Attachments: • Ordinance – General Obligation Refunding Bonds Series 2020, to be provided by bond Counsel at the meeting Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 7 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-227-T Name: Status:Type:Agenda Item Draft File created:In control:8/5/2020 Town Council On agenda:Final action:8/11/2020 Title:Presentation of 3 Volt Fitness Center Opening in Trophy Club (S. Norwood). Attachments: Action ByDate Action ResultVer. Presentation of 3 Volt Fitness Center Opening in Trophy Club (S. Norwood). Town Council Meeting Page 8 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-228-T Name: Status:Type:Agenda Item Draft File created:In control:8/5/2020 Town Council On agenda:Final action:8/11/2020 Title:Presentation of Anamia’s Mexican Restaurant Opening in Trophy Club (S. Norwood). Attachments: Action ByDate Action ResultVer. Presentation of Anamia’s Mexican Restaurant Opening in Trophy Club (S. Norwood). Town Council Meeting Page 9 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-213-T Name: Status:Type:Agenda Item Draft File created:In control:7/28/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action regarding the Town Council Regular Session Minutes dated July 28, 2020 and July 30, 2020 Joint Session Of The Town Council & Municipal Utility District Meeting (L. Vacek). Attachments:(DRAFT) Town Council Minutes - July 28, 2020.pdf (DRAFT) Joint Session Town Council with MUD Minutes - July 30, 2020.pdf Action ByDate Action ResultVer. Take appropriate action regarding the Town Council Regular Session Minutes dated July 28, 2020 and July 30, 2020 Joint Session Of The Town Council & Municipal Utility District Meeting (L. Vacek). Town Council Meeting Page 10 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 1 of 9 TOWN OF TROPHY CLUB TOWN COUNCIL REGULAR SESSION MINUTES TUESDAY, JULY 28, 2020; 7 P.M. The Trophy Club Town Council met in a Regular Session on Tuesday, July 28, 2020. The meeting was held at Town Hall, 1 Trophy Wood Drive in the Council Chambers. TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Philip Shoffner Mayor Pro Tem Sean Bone Council Member, Place 3 Karl Monger Council Member, Place 4 Michael Geraci Council Member, Place 5 STAFF PRESENT: Steve Norwood Town Manager Wade Carroll Assistant Town Manager Leticia Vacek Town Secretary/RMO David Dodd Town Attorney Patrick Arata Police Chief Jack Taylor Fire Chief Tommy Uzee Director of Community Development Tony Jaramillo Director of Parks and Recreation Mike Erwin Finance Manager Jill Lind Communications and Marketing Manager Mike Pastor Information Services Manager CALL TO ORDER Mayor Sanders called the meeting to order at 7:01 pm and noted a quorum with Mayor Pro Tem Shoffner, Council Members Bone, Monger and Geraci. INVOCATION The Invocation was delivered by Reverend Edlen Cowley of United Methodist Church in Trophy Club. He prayed for continued blessings of this day that which was not promised. He asked for prayers during the pandemic and to keep in contact with those dealing with Covid19 by connecting with them as they recover; or in the case they have lost loved ones. He also prayed for guidance of the Mayor and Council in planning our Town’s growth. PLEDGES The Pledges to the American Flag and Texas Flag were led by Council Member Geraci. PUBLIC COMMENT Town Secretary Vacek confirmed there were speakers registered under Public Comment; and Mayor Sanders called upon the citizens registered. Mr. Carleton Parker of 620 Indian Creek Drive addressed the Council regarding flooding and drainage at his street and home. He distributed a presentation showing pictures of his concern from the flooding experience. He stated that when he moved into their home 21 years ago; there were no flooding issues. He referenced the 1981 Flood Map which indicated that their area does flood. He noted that the flooding is man-made and never had flooding issues prior to 2007. He mentioned in 2019 their street was under construction for drainage improvements and referenced a photo of a pile of wood (from their street construction) that was pulled out after removing the street drainage lid. He noted flooding incidents in 2007, 2014, 2018 and 2020; as it is a regular occurrence. He mentioned that after the street construction that was to have fixed the drainage problem; the standing water was even higher. Town Council Meeting Page 11 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 2 of 9 Tanya (Luka) Kravutske of 22 Fair Green Drive addressed the Council regarding the flooding events at their home while referencing a presentation. They purchased their home in 2007 and the previous owner had to deal with a flood prior to closing on it. They were told this was a once in a lifetime event. She indicated that they have considered moving due to these flooding events. She added that heavier rainfall gushes down from 3 directions to their home. She added that walking down the street can be fatal and is dangerous. In more recent years; their neighborhood has grown but no drainage has been added. She mentioned that it takes about 14 inches of water to get into their home and having to deal with a flooded home in the middle of the night is worse. She said that they invested in French drains around their house and a pump to remove water from their house. She explained that on June 23rd; they had 14 inches of water in their home at 5:15am. Their home was damaged as well as landscape; and 90% of their home was not usable. She stated that it was a $7,000 cash bill for restoration services the next morning to place 52 fans and 3 dehumidifiers in their home. She mentioned initiating a claim with the city and no doubt future damages will be had if the city does not fix these flooding issues immediately. She mentioned their home value is decreasing and their anxiety is increasing. She asked if they moved, who would buy their home; the city may have to. Rannell DeGuzman of 618 Indian Creek Drive, stated that their area and their home was flooded a second time since they moved in, November, 1998. The first flood occurred in June, 2007 and never had any type of flooding along that segment of Indian Creek. He stated that it was so devastating the first time their home flooded due to all the damage that occurred. In the last four years; there have been other flooding events that did not make it into their home until the June, 2020 rain storm. He mentioned having to deal with flooding inside their home. Dick (Su) Sherwood of 17 Fair Green Drive referred to charts on page 2, 3, & 4 within his presentation. He referenced a copy of the 1981 Flood Plan for Trophy Club and called attention to the arrows showing where the excess water is to go does in fact go onto his yard. He said this was the plan in 1981 which covered 48.3 acres of property that was draining into his home. On page 4; he referenced the yellow arrows for the flow of the water that comes from his back neighbor and both sides in the form of a river with 8 storm drains that feed into the pipe. The 8 storm drains feed into a 42 inch culvert which cannot handle the amount of water received during heavy rains. He referenced page 8 showing water in his back yard at 23 inches deep. He noted their first major flooding was in 2014. He stated that the retaining wall along the back of their yard which they invested in, did not help. He said they had an enhanced drain placed on the east side, for the full length of their home. In 2015, they were flooded again; and in 2018, they had water in their home again. He stated that he cemented his entire backyard with a cement swell. June 23, 2020, they received 4 inches in 45 minutes and it flooded the entire downstairs of their home. He stated that he appreciated some of the options to solving the flooding problem and that they are looking for some help with the expenses they have had to incur. Jilliand Maughan of 15 Fair Green stated that they purchased their house in 2013 and had no idea that it would flood. She said they learned quickly that their backyard flooded. They noted a dry creek bed or reservoir behind their home. She mentioned they spent $120,000 on their pool in 2019 and an additional $40,000 on a suitable drainage system to process the runoff. She stated that there is so much flood water that backs-up into their pool that their pool company may be dropping them from service due to the constant cleaning, and chemicals. She mentioned that the pool company stated that it is not their issue since the runoff is coming from the street. She referenced the pictures of the pool and damage with the last flood in June. She also mentioned one of the scariest flooding events occurred in September, 2018; when they returned from dinner. Their street closed on the east side due to the flood. When they arrived; there was water flowing into their home and garage. She stated their fear now is with a pool; the water is redirected to the neighbor’s house. Mayor Sanders thanked everyone that came out and stated that the Town Manager has contacted Engineers to be responsive before the next rain. Town Council Meeting Page 12 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 3 of 9 1. ANNOUNCEMENTS, REPORTS AND PROCLAMATIONS • COVID-19 Update – Chris York, President, Baylor Scott & White (BS&W) Grapevine Hospital (Mayor Sanders). Mayor Sanders recognized Mr. Chris York, President of Baylor Scott & White Grapevine Hospital. He also recognized LaKisha Howard, Marketing Manager and Rachel Nobles, Community Outreach Manager who were also present. Mr. York thanked our first responders as he noted the upcoming proclamation and noted how closely they work with all first responders. He mentioned that since Covid19, he has encountered the most challenges of his career. Back in March, the Covid19 patient count was at 15. In July; that number ramped up to 32 on a daily basis. He noted their hospital has not been hit as hard as their sister facilities in the metroplex regarding the need to hospitalize patients. He added that the month of July has been a taxing month but they have seen a slight drop of patients. He noted that they have had tremendous success for those on ventilators as they have seen more being able to go home. He noted that they continue to learn on a daily basis. He predicted that by springtime is likely when masks may no longer be required. He stated that their hospital was recognized by several national rating agencies as one of the Top 100 Hospitals in the US. They were also rated as a 5-Star Hospital which is based on outcomes. He also mentioned they were also recognized as a Gold Level Healing Hospital among other awards. He commended TC’s EMS Department as many folks have stayed home to manage this pandemic because they are afraid to get the virus. He stated that their hospital is one of the safest one can go to for care as they had a low transmission rate of their team that contracted the virus. He noted their lockdown due to mitigating interaction with the patients. He added the challenge was that many people have isolated themselves; and are struggling emotionally while depression has set in. He said their focus is their care team to be able to care for patients. He noted the need to isolate as much as possible in order to kill off the virus. Council Member Shoffner stated having the same fear as he had to use the hospital for something non-covid related. He noted he received great care from Dr. Skipper. Mr. York stated he would pass that compliment along. Council Member Monger congratulated Mr. York for his leadership and for the awards they have received. He thanked him for speaking to the Rotary as well as mentioning the state of mental health as folks are isolating which can lead to depression. He reported the Covid Rate of 17.8 cases per 1,000 people in Texas while in Trophy Club that rate is 60 for 13,000 people and thanked the community for doing a great job maintaining distance and staying safe. • Issuance of a Proclamation recognizing August 2020 as Police Appreciation Month in Trophy Club, Texas (Mayor Sanders). Council Member Monger read the Proclamation for Police Appreciation Month for August, 2020 in Trophy Club. Council Member Monger moved to approve the Proclamation. Council Member Geraci seconded the motion Mayor Sanders recognized all Trophy Club Police Officers for their unrelenting service and commended the department for the awards they have been attained; specifically in keeping Trophy Club as one of the safest Texas Cities to live and truly making it a place that anyone can call home. Police Chief Arata introduced part of the team with Captain Woodard, Captain Tilman, Sgt. Glick, Officer Crum, Officer Cobbler and Mr. Spooner, Intelligence Analyst present. Mayor Sanders recalled moving to Trophy Club 27 years ago; when Community Policing was a new program. He recognized the Trophy Club Police Department Officers and Staff that continue to keep Trophy Club safe while gaining recognition for same. At this time, a photo was taken with Mayor Sanders. The motion carried unanimously. Motion 5-0 Town Council Meeting Page 13 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 4 of 9 • Republic Services Contract Update (S. Norwood). Mr. Norwood reported that staff is continuing to work with Republic Services on a few items that need to be addressed. He added that said item would be placed on the August 11, 2020 agenda. PUBLIC HEARING 2. Case PD-20-001 (The Trails) A) Conduct a Public Hearing regarding a request to rezone approximately 8.88 acres from R-15, Single-Family Residential District to a PD, Planned Development District to construct 42 detached single-family residential lots located at 2304 and 2344 Trophy Park Drive (S. Norwood) B) Take appropriate action regarding a request to rezone approximately 8.88 acres from R-15, Single Family Residential District to a PD, Planned Development District to construct 42 detached single-family residential lots located at 2304 and 2344 Trophy Park Drive (S. Norwood). Mayor Sanders declared the public hearing open at 7:59 pm and noted several citizens had registered to speak. Mr. Norwood introduced David Jones, Interim Town Planner, who is a Planner with Freese and Nichols. Mr. Jones presented a power point on the proposed development (The Trails) and highlighted Table 1 showing the current minimum zoning of 15,000 sqft lot sizes vs the proposed of 6,000 sqft. He added that the current lot width is 90 ft while the proposed is 50 ft. He indicated that the applicant increased the minimum square footage of the homes from 1,800 sqft to 2,200 sqft while the current requirement is at 2,500 sqft. He also pointed out the proposed density of 4.73 dwelling unit/acre. He referenced the proposed layout of 42 detached residential lots on 8.88 acres. He made mention of the existing cell tower which has its own driveway on the southeast section of the development. Mr. Jones also highlighted the proposed fencing by the applicant on Exhibit D. He added that 60% of the homes would be required to be 2,400 sqft under the applicant’s revision based on feedback from the Planning and Zoning Meeting. The pitch of the roof would be increased to 10:12 from 8:12 while all homes would be required to be 90% masonry instead of 80%. The homes backing to Abbey Moore on the West will all be single story homes while the fence along the west side will be 8 ft tall (previously 6 ft) board on board. The power lines behind the Abbey Moore homes will also be buried. Mayor Sanders asked of the fencing on both sides facing Churchill Downs and Abbey Moore. Mr. Jones responded. He added that the triangular lot shaded in green would be the access point to the cell tower. Mayor Pro Tem Shoffner also asked of the fence by Churchill Downs and of its maintenance. Mr. Jones explained that there was a 25 ft wide access area to the cell tower between the proposed development and Churchill Downs Subdivision. It was further explained that said 25 ft access area was not part of the proposed development and would continue to be maintained by the current owner. Mayor Pro Tem Shoffner clarified that the Town would continue to enforce the maintenance of the access area through the Town’s Code Enforcement. Mr. Adam Buczek with The Skorburg Company presented a power point of the location and history of the proposed development. He explained that the property owners he represents are the Coleman Family (owned since the mid 1960’s) and Welsh Family (owned since 2007). He indicated the changes that Mr. Jones outlined in his presentation. He stated that they have met with the Abbey Moore residents that abut the proposed development several times. Mr. Buczek stated that in addition to the 25 foot buffer between Churchill Downs and the development; the current owner will continue to maintain the 25 ft access area which runs from the cell tower all the way to Trophy Park Drive. He noted the 2 fences also between the development in which the fence abutting their proposed development would be maintained by the HOA. He also mentioned that the families have been there prior to all the development around them and that “It’s their time and turn”. Mayor Pro Tem Shoffner asked what the intention of that phrase was. Mr. Buczek stated that the phrase comes from the owners personally who are ready to sell since they have Town Council Meeting Page 14 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 5 of 9 owned the property since the 1960’s. He stated that the families need approval from Council in order to realize and monetize their life savings. Mr. Buczek stated that they are providing more adjustments based on the feedback from what was presented at the Planning & Zoning Meeting. He mentioned their architectural features and that this is the highest and best use proposal creating a high quality patio home community. Council Member Monger asked that “patio home” be defined. Mr. Buczek referenced the 50 ft wide detached lots. He added that Windsor Homes are high quality homes projected at $170 - $220/SF. He also mentioned the burying of the utility line along the Abbey Moore Homes. Mayor Pro Tem Shoffner asked if they will bury the utility lines on Trophy Club Park Drive. Mr. Buczek replied that they would like to but if they are located on city right-of-way it is uncertain but if they are on private property; they will bury the lines. Mr. Richard Ebel of 2016 Churchill Downs Lane felt it was appropriate to attend and restate what he stated during the Zoom Planning and Zoning Meeting. He noted that the homes in Churchill Downs are much greater in value $600,000-$800,000 while the homes are substantially larger in size between 4,000-7,000/SF. He noted that their homes would be negatively impacted due to the density of the development and traffic would be adverse. He requested that the decision to reject the proposal as recommended by the Planning & Zoning Board be upheld by the Town Council. Dean Murray of 2000 Churchill Downs Lane stated that his home abuts the masonry wall and is 6,200/SF which is much larger than the lot size of the homes in the proposed development. He stated it is a problem when it comes to refinancing being that the banks do not understand how Trophy Club is laid out. He noted that once his lender compared his home to those at Hogan’s Glen; they received their financing. He added that his concern is the $200/SF pricing of the homes. He stated that they should have lots similar in size to those of Churchill Downs and that the fencing be masonry as seen throughout the area subdivisions. Justin Springfield of 2210 Churchill Downs Lane echoed the comments of his neighbors and pointed out that there is a demand for homes since the town is completely built out. He noted that the community should get what they want to live next to. Lastly, he added that 42 lots is way too many on 8.8 acres. The following comment was received by email for Item 2. Rick Mercado expressed his concern with the development at 2304 and 2344 Trophy Park Drive. He noted that the proposed density of 42 home sites squeezed into 8.88 acres does not reflect how we want Trophy Club to be and reflects poorly on the town and those who plan it. Mayor Sanders suspended the public hearing at 8:34pm to address Item 2B. The public hearing was closed during the discussion under Item 2B by motion made by Council Member Bone and seconded by Council Member Monger. The motion carried unanimously. ITEM 2B. TAKE APPROPRIATE ACTION REGARDING A REQUEST TO REZONE APPROXIMATELY 8.88 ACRES FROM R- 15, SINGLE-FAMILY RESIDENTIAL DISTRICT TO A PD, PLANNED DEVELOPMENT DISTRICT TO CONTRUCT 42 DETACHED SINGLE-FAMILY RESIDENTIAL LOTS LOCATED AT 2304 AND 2344 TROPHY CLUB PARK DRIVE (S. NORWOOD) Mayor Sanders stated that in the past; Council has received more detailed information for a Planned Development (PD) being more a procedural comment on what was provided to the Council and Planning & Zoning Board. He stated that several components have not been addressed such as, the setback from the curb to the building line of these homes. He noted that there was a concern when Abbey Moore was developed with the setback was not sufficient to be able to park 2 vehicles in the driveway without blocking the sidewalk. He felt that was a mistake and did not know that answer for the proposed development. He asked what would come back to the Council for approval and when. Mr. Jones stated that the minimum set back to the garage is 20ft but that would result in the bumper of the second vehicle to block the sidewalk. Mayor Sanders also asked what the actual minimum build (square footage) of the homes in Abbey Moore. Mr. Jones stated that many could be above the minimum but could not speak to that. Mayor Sanders asked of the fill dirt the developer proposed to raise the back lots and referenced the cost presented by the developer. He suggested a Lift Station would be a lesser cost. Mr. Norwood replied that this would be answered in the engineering phase. Mayor Sanders noted it was a PD being considered and referenced Town Council Meeting Page 15 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 6 of 9 a document that would outline many of his questions related to the PD; thus without it, he was hesitant to approve it. Mayor Sanders asked if the property where the utility lines are erected belongs to Abbey Moore and where those lines would be buried. Mr. Buczek replied that the lines are located on their (sellers) property and will be buried in the front yards along the right-of-way of the homes affected. Council Member Bone moved to close the public hearing and deny Item 2B. Council Member Monger seconded the motion. Mayor Pro Tem Shoffner asked what the development standards were on burying power lines. Mr. Uzee stated that he was not aware of any standard but burying lines was preferred. Mayor Pro Tem Shoffner asked if they had met with the MUD on annexation. Mr. Buczek stated that he had a discussion but the MUD requires full engineering plans and a $3,000 submittal fee; thus, he but would need the approval of the zoning first. Mayor Pro Tem Shoffner asked if he was familiar with the Town’s Parkland Dedication fee. Mr. Buczek replied yes. Mayor Pro Tem Shoffner stated his biggest consideration is to the Town of Trophy Club and researched the Denton Appraisal District website. He mentioned taxes of the current property owners for the parcel of 256,699 sq ft paid $506.06 to the Town while the other owner paid the Town $302.48 for their 130,549 sq ft parcel. He compared those payments to those that live in Churchill Downs and Abbey Moore who were paying much more. He added that he supports the motion and his biggest concern is density and it plays a major role in that area. Council Member Geraci stated that he supports the motion and mentioned that he still has many questions with the build-out. He stated that he was not in favor of down zoning from R-15 and expressed his concern with the effects of the traffic going through The Highlands to get to the various schools and the day-care schools. He mentioned that he is familiar with the area due to living in The Highlands and Trophy Club is built-out. He stated that people are asking for larger lots, thus, not in favor to down zone from R-15. Council Member Monger stated that he seconded the motion because he did not see a compelling advantage for the Town to change the zoning and noted that Planning & Zoning Commission recommended denial. Mayor Sanders repeated that the motion on the floor is to close the public hearing and deny the rezoning. The motion carried unanimously. Motion: 5-0 Mayor Sanders announced the opening of Anamia’s Tex-Mex Restaurant which is open tonight until 9:30pm. CONSENT AGENDA 3. Take appropriate action regarding the Town Council Regular Session Minutes dated July 28, 2020 (L. Vacek). 4. Take appropriate action regarding the Interlocal Agreement for Shared Governance Communications and Dispatch Services System for the Trophy Club Police and Fire Departments, not to exceed the amount of $56,000 (S. Norwood). 5. Extension of Proclamation 2020-02 Declaring a Local Disaster for the Town of Trophy Club, Texas (Mayor Sanders). Council Member Bone moved to approve Consent Agenda Items #3 through #5 and pull Item #6 for individual consideration. Council Member Geraci seconded the motion. The motion carried unanimously. Motion: 5-0 6. Take appropriate action regarding an upgrade for the WatchGuard 4RE In-Car Video System and Body Cam Videos for the Trophy Club Police Department, not to exceed the amount of $30,519.00 (S. Norwood). Town Council Meeting Page 16 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 7 of 9 Mayor Sanders stated he was not against the item but wanted to know where the funds are coming from, General Fund, or CCPD. Mr. Carroll replied that IT was able to save money from other expenditures that will be utilized towards said cost. He said that the remainder will come from the General Fund with annual recurring costs. Mayor Sanders asked what the recurring amount is. Mr. Pastor responded it is approximately $24,000 per year. Mayor Sanders asked what the Town is currently paying annually. Mr. Pastor replied he would have to verify that amount. Chief Arata mentioned that this item will fund one of the Police Department’s critical systems of videos from body and car cameras. He added this would repair a current flaw as it is required to keep the video for a certain amount of time and that timeframe needs to be extended for several years. He noted they would have unlimited cloud storage. Council Member Geraci asked if the data was currently on internal servers. Chief Arata replied yes. Mayor Sanders moved to approve Item 6. Council Member Monger seconded the motion. Mayor Pro Tem Shoffner asked if the money had not been found; how would staff have handled the issue. Mr. Norwood stated that this item is critical and would have cut expenditures. Mayor Pro Tem Shoffner asked what brought this item to Council for approval. Mr. Norwood replied that the amount was over $25,000. Mayor Pro Tem Shoffner stated that he supported this item and expressed that he has always had an issue with finding funds within an adopted budget to make other purchases. Mr. Norwood responded that this item was unforeseen and needed to have some discretion in making this decision. Mayor Pro Tem Shoffner asked if this purchase will make it easier to access the video. Chief Arata replied yes much easier to download. The motion carried unanimously. Motion: 5-0 7. Take appropriate action regarding the Interlocal Agreement/Commercial Lease for Real Property Annex Parks Maintenance Building from the Municipal Utility District (S. Norwood) Mayor Sanders explained this was a 99 year Lease and ILA that was revised with a minor change at the MUD Meeting. He mentioned they have gone several months in working through it. The lease is for the MUD Maintenance Building who also owns the land. He stated the lease provides for a cancellation clause for either party. He added that the Town has used the building for the Parks and Recreation Department for many years. The Annex Building which is an addition to the main Svore Building was built and financed by the Town and still has a note outstanding at the bank. Mayor Sanders added that the MUD has a desire to use the Annex Building. Mayor Pro Tem Shoffner stated that on page 69; it should be noted that he did not agree with the final document. He referenced the lease for the Annex Building and asked if the debt on the Annex Building should be paid off first if agree to the lease. Mayor Sanders stated the Town could pay off the note, and receive the revenue from the pool, with no mention of the Annex Building. Mayor Sanders noted that any changes tonight can be dealt with at the Joint Meeting with the MUD this Thursday. Mayor Pro Tem Shoffner asked what items can be reviewed that the Town would not be responsible for, such as landscaping, insurance, etc. He added that the response from staff was that the Town pays $7,800 in utilities and $8,000 in ground maintenance, storage, insurance totaling approximately $20,000. He added that once the agreement is approved; the Town would be responsible for $5,400 for the Maintenance Barn. Mayor Sanders mentioned that the $5,400 does not include the note. Mayor Pro Tem Shoffner referenced Section 4.09 with regards to the road improvements, specifically: “Town will grant all approvals sought by the MUD for the construction of the roadway”. Mayor Pro Tem Shoffner referenced Section 4.03 and asked that the same statement denoted be added to Section 4.09 in order to require the same from both the Town and MUD. Mr. Dodd stated that he would add the following: “as long as the road improvements are prepared in accordance with all applicable local, state, and federal regulatory requirements for a public road” to Section 4.09. Town Council Meeting Page 17 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 8 of 9 Mayor Pro Tem Shoffner referenced the Tree Mitigation on Section 4.10. He pointed out that the manner that it is currently written; the waiving of the tree mitigation continues and survives after the term of the lease. He stated that he did not mind waiving the tree mitigation for the MUD only and that the waiver terminate with the lease. Mr. Dodd stated that he would rewrite that section to show “as long as the MUD retains ownership and shall not survive the expiration or termination of the lease”. Mayor Pro Tem Shoffner commented as far as the zoning; he would like to see the property match the zoning of the water plant being Government Use (GU). Council Member Bone asked of Section 4.13; Zoning and if that had been resolved. Mayor Sanders explained the matter with regards to Government Use versus Commercial Recreation zoning and the reason the zoning was added by the MUD. Mayor Sanders stated that the Town has the authority to rezone. Mayor Pro Tem Shoffner stated that he agreed with Mayor Sanders to the point of zoning and was fine with it, but the tree mitigation waiver should be revised as previously stated. Mr. Dodd stated that the changes would go out in the morning to Council and the MUD. No action was taken as the Joint Meeting with the MUD was scheduled for July 30, 2020. 8. Conduct a Public Hearing regarding the Crime Control and Prevention District’s (CCPD) Budget for Fiscal Year 2020-2021 (S. Norwood). Mayor Sanders opened the Public Hearing at 9:29 pm and confirmed there were no speakers. He asked of the Capital Outlay amount of $150,000. Chief Arata replied that is was for the purchase of 3 vehicles. Mayor Sanders closed the public hearing at 9:29pm. 9. Take appropriate action regarding the Crime Control and Prevention District’s (CCPD) Budget for Fiscal Year 2020-2021. (S. Norwood) Council Member Monger moved to approve the CCPD Budget for Fiscal Year 2020-2021. Councilmember Bone seconded the motion. The motion carried unanimously. Motion: 5-0 EXECUTIVE SESSION 10. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: Section 551.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee (S. Norwood). 1) Parks & Recreation Board Vacancy Mayor Sanders recessed the meeting at 9:38 pm for Executive Session to discuss the applicants to fill the vacancy. Mayor Sanders reconvened the meeting at 10:03 pm. 11. Take appropriate action regarding a Resolution of the Town Council appointing one applicant for the Parks & Recreation Board (L. Vacek) Town Council Meeting Page 18 of 205 August 11, 2020 Town Council Minutes July 28, 2020 Page 9 of 9 Council Member Geraci moved to approve Resolution 2020-12 appointing Tom Bath to the Parks & Recreation Board for remainder of the unexpired term and for a complete full term to expire September, 2022. Council Member Bone seconded the motion. Motion: 5-0 ADJOURNMENT Mayor Sanders adjourned the meeting at 10:04 pm. __________________________________ ___________________________________ Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor Town Secretary/RMO Town of Trophy Club, Texas Town Council Meeting Page 19 of 205 August 11, 2020 Joint Session of Town Council & MUD July 30, 2020 Page 1 of 3 TOWN OF TROPHY CLUB JOINT SESSION OF THE TROPHY CLUB TOWN COUNCIL AND MUNICIPAL UTILITY DISTRICT WEDNESDAY, JULY 30, 2020; 6:30 P.M. The Trophy Club Town Council met with the Municipal Utility District (MUD) in a Joint Session on Thursday, July 30, 2020 and was held through ZOOM Video Conference. The meeting was open to the Public through www.facebook.com/trophyclubgov). TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Philip Shoffner Mayor Pro Tem Sean Bone Council Member, Place 3 Karl Monger Council Member, Place 4 Michael Geraci Council Member, Place 5 MUNICIPAL UTILITY DISTRICT MEMBERS PRESENT: Greg Wilson Director, Place 1 Bill Rose Director, Place 2 Kelly Castonguay Director, Place 3, Secretary/Treasurer Steve Flynn Director, Place 4, President Mark Chapman Director, Place 5, Vice President Alan Fourmentin General Manager Laurie Slaght District Secretary/RMO Steve Krolczyk Finance Manager/Human Resources Manager STAFF PRESENT: Steve Norwood Town Manager Wade Carroll Assistant Town Manager Leticia Vacek Town Secretary/RMO David Dodd Town Attorney Jack Taylor Fire Chief Mike Erwin Finance Manager Mike Pastor Information Services Manager President Flynn called the MUD Meeting to order at 6:33 PM and confirmed a quorum of the MUD. Mayor Sanders called the Town Council Meeting to order and noted a quorum present. 1. Take appropriate action regarding the Fire Protection Services Fiscal Year 2021 Budget (S. Norwood). Town Manager Norwood extended an apology for the lateness of the Budget being sent to Town Council and MUD Directors and stated that Chief Taylor and Fire Marshal Cochran’s combined experience helped prepare the budget which reflects a 3% increase. Chief Taylor provided a detailed presentation of the Fire Department’s Fiscal Year 2021 Budget. He shared that recently the American Heart Association awarded Trophy Club’s Fire Department with the AHA Mission Lifeline Gold Plus Award, which is an extremely prestigious award. It reflects that all Firefighters are licensed paramedics, trained in cardiac prevention, identify STEMI cases, which in turn activates area hospital Cath Labs to prepare for the patient. He also shared that the ISO Assessment is performed every ten years with Fire Departments. In March, as COVID-19 was hitting, he was informed that Trophy Club was scheduled for their assessment in July and would not be able to delay this review process. He added that currently, Trophy Club has an ISO 3 Rating and that a rating of 90% and above equals to an ISO 1 Rating, being extremely prestigious. Chief Taylor shared the official rating would be received in the next 3 months. He reported the expense of maintaining vehicle apparatus and equipment and that Town Council approved an ILA with the City of Watauga to help save money and time for fleet service/repairs. Town Council Meeting Page 20 of 205 August 11, 2020 Joint Session of Town Council & MUD July 30, 2020 Page 2 of 3 He reported the proposed personnel increase of 4.7% includes $25,000 covered by the Town of Trophy Club and $25,000 covered by the MUD. He stated that to achieve and maintain the ISO 1 Rating, he recommends increasing the use of part-time firefighters, who are also paramedics. Chief Taylor reported the implementation of the COVID Squad, which includes 1 Fire/Medic at all times responding with the ambulance to all EMS Calls. The medic assesses and determines if an ambulance team is needed. This has helped reduce the amount of calls for the ambulance, minimizing the exposure/spreading of COVID-19. He recommended the Capital Replacement Funds for FY 2021-22 be considered from a MUD standpoint for the replacement of Fire Engine #681. Engine #681 is over 15 years old, with average repair costs of over $17,000 annually. He stated the engine will be replaced with a Fire Engine with a Ladder. The Fire Engine will assist with roof rescues and will be beneficial with the completion of PD 30. He said the average cost of a fire truck $1,000,000 with a deposit of 5% when ordered; the remaining balance due at delivery. A truck typically takes 12 months to build, but as of now it is 14-18 months. He wanted everyone to be aware of this large purchase that should be considered in Fiscal Year 2022. Director Rose asked for confirmation the budget sent out prior to the meeting was the current budget being presented. Director Wilson confirmed the budget represented the MUD portion only. MUD Motion: Director Rose moved to approve the Fire Department Budget for FY 2021. Director Castonguay seconded the motion. The motion made on behalf of the MUD carried unanimously. Town Council Motion: Council Member Bone moved to approve the Fire Department’s Budget for FY 2021. Council Member Geraci seconded the motion. The motion carried as follows: AYE: Council Members Bone, Monger, Geraci and Mayor Sanders NAY: Council Member Shoffner Motion was approved 4-1-0. Mayor Sanders noted the importance of the Town Council and MUD Board increasing communication in the future regarding the Fire Department’s Budget. 2. Take appropriate action regarding the Interlocal Agreement (ILA) Commercial Lease for Real Property Annex & Parks Maintenance Building from the Municipal Utility District (S. Norwood). Mayor Sanders asked for confirmation that the updated revisions from the Town Council were received by all MUD Directors. President Flynn confirmed all Board Members had the revised documents in hand. Mayor Sanders reported the MUD had made a change to Section 4.13 and MUD Director Wilson confirmed this was correct. Mayor Sanders confirmed the Town Council did not make any changes to that section. Mayor Pro Tem Shoffner added the Council had made three changes relative to Section 4.09 and 4.10. MUD Director Rose stated that Section 4.09 revisions were received with no issues, but he did not agree with revisions made to Section 4.10, as he did not feel this was an equal cost. He added that after listening to the July 28, 2020 Town Council Meeting discussion of the Annex Building costing $20,000 per year, and after reviewing the Financials; the agreement superseded the October 16, 2006 ILA. He added the Town is reimbursing the MUD for the cost of the construction equaling $583.33. He added that, under the current agreement this would give the Town a savings of $42,000 a year, which the MUD would have to incur. He mentioned the $20,000 a year cost (Annex Building) on a six year time period left on the lease, which is an additional cost of $120,000 for the MUD. He calculated the MUD would be in a deficit of $800,000. Therefore, Director Rose moved to remove Section 4.10. President Flynn confirmed Director Rose’s motion to remove Section 4.10 from the current ILA Agreement. After a brief discussion, Director Chapman moved to revert to the original writing of the lease. Director Rose concurred. Town Council Meeting Page 21 of 205 August 11, 2020 Joint Session of Town Council & MUD July 30, 2020 Page 3 of 3 MUD Motion: President Flynn noted that Director Chapman made a motion to have Section 4.10 revert back to the original agreement that begins with “and terminates and shall survive the expiration termination of this agreement.” Director Rose withdrew his motion and seconded Director Chapman’s motion. Director Wilson questioned the $800,000 savings while reverting back to the original wording. The motion on the floor failed as follows: AYE: Directors Chapman and Rose NAY: President Flynn, and Directors Wilson and Castonguay Director Wilson noted that the Town Council and the MUD spent months negotiating this particular agreement and last minute debates with new ideas did not foster good relationships as well as trust. MUD Motion: Director Wilson made a motion to approve the ILA as presented at the July 28, 2020 Town Council with the changes indicated for 100 Municipal Drive, 1501 Junction Way, and other Real Property owned by the District. Director Castonguay seconded the motion. It was noted Director Castonguay lost videoconference. At this time, Mayor Sanders entertained a motion by the Town Council. Town Council Motion: Council Member Bone made a motion to approve the ILA Agreement regarding the Real Property as presented to the MUD. Council Member Geraci seconded the motion. Mayor Pro Tem Shoffner shared that both intentions were to waive the tree mitigation and noted that PD 30 has over $400,000 with their tree mitigation and the proposed document captures the Council’s intention. Motion approved unanimously 5-0-0. ADJOURNMENT Mayor Sanders adjourned the Town Council Meeting at 7:24 p.m. __________________________________ ___________________________________ Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor Town Secretary/RMO Town of Trophy Club, Texas Town Council Meeting Page 22 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-208-T Name: Status:Type:Agenda Item Draft File created:In control:7/7/2020 Town Council On agenda:Final action:7/28/2020 Title:Take appropriate action regarding Proclamation 2020-06 of the Town Council recognizing August 16 - August 22, 2020 as Be Kind Week in Trophy Club (Mayor Sanders). Attachments:PROC. 2020-06.pdf Action ByDate Action ResultVer. Take appropriate action regarding Proclamation 2020-06 of the Town Council recognizing August 16 - August 22, 2020 as Be Kind Week in Trophy Club (Mayor Sanders). Town Council Meeting Page 23 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2020-06 A PROCLAMATION OF THE TROPHY CLUB TOWN COUNCIL SUPPORTING AUGUST 16 – 23, 2020 AS: BE KIND WEEK IN TROPHY CLUB, TEXAS. WHEREAS, Kindness is defined as the quality of being friendly, generous, and considerate as well as selfless, compassionate, and merciful. It has been studied that being kind can strengthen relationships and serves a sense of satisfaction in life as it requires courage and strength to be active when you see people in need; and WHEREAS, All across the globe, we are living in unprecedented times unlike any that our world has seen as we deal with challenges coming from all directions; and right now, our world needs more kindness and less judgement; and WHEREAS, We have been given so much more time at home to get to know ourselves, our spouses, children, grandchildren, and neighbors a little bit better while dealing with Covid19. We have had time to reflect, think, watch, learn, write, and just talk to one another about how to deal with working from home, going back to work, being extra cautious, scheduling a surgery, preparing for an interview; dealing with a loss of a loved one, the loss of a job, the loss of a business, or talking about the day to day events that we have taken for granted; and WHEREAS, the Town of Trophy Club recognizes the value of simple acts of kindness and would ask everyone to participate in making our community stand out from all others by changing the future, the past and the present by practicing kindness and recognizing that everyone has a journey, things always work out best with kindness, and knowing that kind thoughts and actions create a better environment; Happiness is found by practicing kindness; and WHEREAS, Now is the right time to practice kindness and be kind even when it is not convenient, popular, or in your favor; and so, “Try a Little Kindness” as Glen Campbell once wrote and sang; and WHEREAS, as Kindness brings peace for today and tomorrow, it also turns what we have into enough, and more, as it is rewarding; WHEREAS, Say a kind word, open a door for someone, help someone carry a load, give honest compliments, send thank-you cards, tell someone how special they are to you, help our elderly neighbors with yard work, grocery shopping, and above all, be kind to yourself; there are many opportunities to practice kindness; NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH THE TROPHY CLUB TOWN COUNCIL DO HEREBY PROCLAIM: AUGUST 16 - 23, 2020 AS “BE KIND WEEK” in Trophy Club, Texas PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 11th day of August, 2020. __________________________ ____________________________ Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor Town Secretary/RMO Town of Trophy Club, Texas Town Council Meeting Page 24 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-229-T Name: Status:Type:Agenda Item Draft File created:In control:8/5/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action regarding Ordinance 2020-07 Authorizing and Selling Series 2020 General Obligation Refunding Bonds (S. Norwood). Attachments:Staff Report - 2010 GO Refunding Bonds.pdf Action ByDate Action ResultVer. Take appropriate action regarding Ordinance 2020-07 Authorizing and Selling Series 2020 General Obligation Refunding Bonds (S. Norwood). Town Council Meeting Page 25 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager Re: 2010 GO Bond Refunding Town Council Meeting, August 11, 2020 Agenda Item: Consider and take appropriate action regarding an Ordinance providing for the Issuance of Town of Trophy Club, Texas, General Obligation Refunding Bonds, Series 2020; Awarding the Sale thereof; Levying a Tax in Payment thereof; Authorizing the Execution and Delivery of a Purchase Agreement, a Paying Agent/Registrar Agreement and an Escrow Agreement; and Enacting Provisions Incident and Relating to the subject and purposes of this Ordinance (S. Norwood). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: Town Staff has worked with our financial advisor, Mark McLiney, of SAMCO Capital Markets to refund the Town’s 2010 GO bonds. The Town will receive bids by 12:00 pm on August 11th and the results will be presented to Council for action. The interest savings are estimated at $350,000 and refunding the debt would allow the Town to maintain its current $0.11 debt service tax rate. Town Council received an overview of this refunding by Mr. McLiney at the June 23rd meeting. Financial Considerations: Estimated savings over the life of the bonds is $ 350,000. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not applicable Town Council Meeting Page 26 of 205 August 11, 2020 Page 2 of 2 Staff Recommendation: Staff recommends approval of the ordinance and sale of the refunding bonds as presented. Attachments: • Ordinance – General Obligation Refunding Bonds Series 2020, to be provided by Bond Counsel at the meeting Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 27 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-214-T Name: Status:Type:Agenda Item Draft File created:In control:7/28/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2020 (S. Norwood). Attachments:Staff Report - 3rd Quarter Investment Report.pdf 3rd Quarter Investment Report FY19-20.pdf Action ByDate Action ResultVer. Take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2020 (S. Norwood). Town Council Meeting Page 28 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager April Duvall, Chief Financial Analyst Re: Fiscal Year 2020 – Third Quarter Investment Report Town Council Meeting, August 11, 2020 Agenda Item: Consider and take appropriate action regarding a Resolution of the Town Council approving the Third Quarter Investment Report for Fiscal Year 2020 (S. Norwood). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The Town’s current interest-bearing accounts have an ending market value of $16,801,680 as of June 30, 2020, which is a decrease of ($1,360,008) since March 31, 2020. This is primarily due to the majority of ad valorem collections being received in the prior quarters. The portfolio is liquid with a weighted average life of 1 days. The total average yield for this quarter was .35% which is lower than the average rolling 6-month Treasury-Bill yield of .67% for the same period. A substantial portion of the Town’s investments remain placed in the InterBank Insured Cash Sweep account to take advantage of the fund’s liquidity and the favorable 1.05% yield. Financial Considerations: Interest earnings for this quarter total $15,842 which gives the Town a year to date interest earning of $145,156 for Fiscal Year 2020. Legal Review: Not applicable Town Council Meeting Page 29 of 205 August 11, 2020 Page 2 of 2 Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends approval of the Third Quarter Investment Report for Fiscal Year 2020. Attachments: • Third Quarter Investment Report FY 2020 Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 30 of 205 August 11, 2020 QUARTERLY INVESTMENT REPORT For the Quarter Ended June 30, 2020 Prepared by Valley View Consulting, L.L.C. The investment portfolio of the Town of Trophy Club is in compliance with the Public Funds Investment Act and the Investment Policy and Strategies. Investment Officer/Finance Manager Chief Financial Analyst Disclaimer: These reports were compiled using information provided by the Town. No procedures were performed to test the accuracy or completeness of this information. The market values included in these reports were obtained by Valley View Consulting, L.L.C. from sources believed to be accurate and represent proprietary valuation. Due to market fluctuations these levels are not necessarily reflective of current liquidation values. Yield calculations are not determined using standard performance formulas, are not representative of total return yields, and do not account for investment advisor fees. April Duvall Mike Erwin Town Council Meeting Page 31 of 205 August 11, 2020 Strategy Summary Quarter End Results by Investment Category: Asset Type Ave. Yield Book Value Market Value Ave. Yield Book Value Market Value Demand Accounts 0.26%1,612,273$ 1,612,273$ 0.50%1,027,267$ 1,027,267$ Money Markets/Local Gov't Investment Pools 1.04%16,349,228 16,349,228 0.34%15,774,412 15,774,412 CDs/Securities 2.65%200,000 200,188 0.00%– – Totals 0.99%18,161,500$ 18,161,688$ 0.35%16,801,680$ 16,801,680$ Current Quarter Average Yield (1) Fiscal Year-to-Date Average Yield (2) Total Portfolio 0.35%Total Portfolio 1.05% Rolling Three Month Treasury 0.14%Rolling Three Month Treasury 0.97% Rolling Six Month Treasury 0.67%Rolling Six Month Treasury 1.28% TexPool 0.22%TexPool 0.96% Interest Revenue (Approximate) Quarterly Interest Income 15,842$ Year-to-date Interest Income 145,156$ (1)Current Quarter Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used for bank, pool, and money market balances. (2)Fiscal Year-to-Date Average Yields - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees. March 31, 2020 June 30, 2020 Valley View Consulting, L.L.C. 1Town Council Meeting Page 32 of 205 August 11, 2020 Economic Overview6/30/2020 The Federal Open Market Committee (FOMC) maintained the Fed Funds target range at 0.00% to 0.25% (Effective Fed Funds are trading +/-0.08%). Worldwide and domestic economic activity popped-up as isolation protocols eased. However, continued positive COVID test growth may impact additional activity. The Yield Curve remains stabilized at current levels. The FOMC has signaled reduced rates for an extended period. Crude oil increased to $40+ per barrel. Unemployment claims continued to rise, but June Non Farm Payroll surged to 4.8 million. The Stock Market wobbled but stabilized. Full recovery timeline still very uncertain.02505007501,0001,2501,5001,7502,0002,2502,5002,7503,0003,2503,5003,750S&P 5000.000.501.001.502.002.503.003.50US Treasury Historical Yields - Since Nov 2015Six Month T-BillTwo Year T-NoteTen Year T-Note0.000.501.001.502.002.503.00Treasury Yield CurvesJune 30, 2019March 31, 2020June 30, 20200.000.501.001.502.002.503.003.504.004.505.005.506.00US Treasury Historical Yields - Since 2006Six Month T-BillTwo Year T-NoteTen Year T-NoteValley View Consulting, L.L.C.2Town Council MeetingPage 33 of 205August 11, 2020 Investment Holdings Coupon/Maturity Settlement Book Market Market Life Description Ratings Discount Date Date Par Value Value Price Value (days)Yield Wells Fargo - Cash 0.00%07/01/20 06/30/20 27,159$ 27,159$ 1.00 27,159$ 1 0.00% Wells Fargo - MMF Sweep 0.51%07/01/20 06/30/20 1,000,108 1,000,108 1.00 1,000,108 1 0.51% InterBank Money Market Account 0.45%07/01/20 06/30/20 249,091 249,091 1.00 249,091 1 0.45% InterBank Insured Cash Sweep MMA 0.45%07/01/20 06/30/20 6,902,257 6,902,257 1.00 6,902,257 1 0.45% TexPool LGIP AAAm 0.22%07/01/20 06/30/20 7,638,158 7,638,158 1.00 7,638,158 1 0.22% TexasCLASS LGIP-non Gov't AAAm 0.59%07/01/20 06/30/20 492,738 492,738 1.00 492,738 1 0.59% TexasCLASS LGIP-Gov't AAAm 0.31%07/01/20 06/30/20 492,167 492,167 1.00 492,167 1 0.31% 16,801,680$ 16,801,680$ 16,801,680$ 1 0.35% (1)(2) June 30, 2020 (1) Weighted average life - For purposes of calculating weighted average life, bank accounts, pools and money market funds are assumed to have an one day maturity. (2) Weighted average yield to maturity - The weighted average yield to maturity is based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used for bank accounts, pools and money market funds. Valley View Consulting, L.L.C.3Town Council Meeting Page 34 of 205 August 11, 2020 Demand Accounts 6% MMA/MMF/LGIP 94% CDs/Securities 0% Portfolio Composition $0 $5 $10 $15 $20 $25 Total Portfolio (Millions) Quarter End Book Value 0.00 0.50 1.00 1.50 2.00 2.50 3.00 Total Portfolio Performance TexPool Weighted Average Yield Rolling 6 Month T-Bill $0 $2 $4 $6 $8 $10 $12 $14 $16 $18 Distribution by Maturity (Millions) Valley View Consulting, L.L.C.4Town Council Meeting Page 35 of 205 August 11, 2020 Book Value Comparison Coupon/Maturity Original Face\Purchases/Sales/Adjust/Original Face\ Description Discount Date Par Value Book Value Adjustments Call/Maturity Par Value Book Value Wells Fargo - Cash 0.00%07/01/20 8,443$ 8,443$ 18,716$ –$ 27,159$ 27,159$ Wells Fargo - MMF Sweep 0.51%07/01/20 1,603,830 1,603,830 (603,722)1,000,108 1,000,108 Financial Northeastern Co. Cash 0.00%07/01/20 7,957 7,957 (7,957)– – InterBank Money Market Account 0.45%07/01/20 249,194 249,194 (103)249,091 249,091 InterBank Insured Cash Sweep MMA 0.45%07/01/20 7,802,843 7,802,843 (900,586)6,902,257 6,902,257 TexPool LGIP 0.22%07/01/20 7,014,997 7,014,997 623,161 7,638,158 7,638,158 TexasCLASS LGIP-non Gov't 0.59%07/01/20 637,199 637,199 (144,461)492,738 492,738 TexasCLASS LGIP-Gov't 0.31%07/01/20 637,037 637,037 (144,870)492,167 492,167 Morgan Stanley Bank CD 2.65%04/20/20 200,000 200,000 (200,000)– – TOTAL 18,161,500$ 18,161,500$ 641,877$ (2,001,698)$ 16,801,680$ 16,801,680$ Market Value Comparison Maturity Original Face\Market Qtr to Qtr Original Face\Market Description Date Par Value Price Market Value Change Par Value Price Market Value Wells Fargo - Cash 07/01/20 8,443$ 1.00 8,443$ 18,716$ 27,159$ 1.00 27,159$ Wells Fargo - MMF Sweep 07/01/20 1,603,830 1.00 1,603,830 (603,722) 1,000,108 1.00 1,000,108 Financial Northeastern Co. Cash 07/01/20 7,957 1.00 7,957 (7,957) – 1.00 – InterBank Money Market Account 07/01/20 249,194 1.00 249,194 (103) 249,091 1.00 249,091 InterBank Insured Cash Sweep MMA 07/01/20 7,802,843 1.00 7,802,843 (900,586) 6,902,257 1.00 6,902,257 TexPool LGIP 07/01/20 7,014,997 1.00 7,014,997 623,161 7,638,158 1.00 7,638,158 TexasCLASS LGIP-non Gov't 07/01/20 637,199 1.00 637,199 (144,461) 492,738 1.00 492,738 TexasCLASS LGIP-Gov't 07/01/20 637,037 1.00 637,037 (144,870) 492,167 1.00 492,167 Morgan Stanley Bank CD 04/20/20 200,000 100.09 200,188 (200,188) – – TOTAL 18,161,500 18,161,688 (1,360,009) 16,801,680 16,801,680 June 30, 2020March 31, 2020 March 31, 2020 June 30, 2020 Valley View Consulting, L.L.C.5Town Council Meeting Page 36 of 205 August 11, 2020 Allocation June 30, 2020 Book Value Total General Fund CARES Funds Debt Service Storm Drainage Utility Hotel Occupancy Tax Parkland Dedication 2017 CO Bond Funds Wells Fargo - Cash 27,159$ 6,479$ 20,680$ –$ –$ –$ –$ –$ Wells Fargo - MMF Sweep 1,000,108 150,252 – – – 849,857 – – Financial Northeastern Co. Cash – – – – – – – – InterBank Money Market 249,091 124,546 – – – – – 124,546 InterBank Insured Cash Sweep MMA 6,902,257 4,728,678 – – – – – 2,173,580 TexPool LGIP 7,638,158 5,576,520 – 1,833,841 227,798 – – – TexasCLASS LGIP-non Gov't 492,738 – – – – 299,879 192,859 – TexasCLASS LGIP-Gov't 492,167 – – – – 299,561 192,606 – Dreyfus Money Market Fund – – – – – – – – Total 16,801,680$ 10,586,474$ 20,680$ 1,833,841$ 227,798$ 1,449,297$ 385,465$ 2,298,125$ Market Value Total General Fund CARES Funds Debt Service Storm Drainage Utility Hotel Occupancy Tax Parkland Dedication 2017 CO Bond Funds Wells Fargo - Cash 27,159$ 6,479$ 20,680$ –$ –$ –$ –$ –$ Wells Fargo - MMF Sweep 1,000,108 150,252 – – – 849,857 – – Financial Northeastern Co. Cash – – – – – – – – InterBank Money Market 249,091 124,546 – – – – – 124,546 InterBank Insured Cash Sweep MMA 6,902,257 4,728,678 – – – – – 2,173,580 TexPool LGIP 7,638,158 5,576,520 – 1,833,841 227,798 – – – TexasCLASS LGIP-non Gov't 492,738 – – – – 299,879 192,859 – TexasCLASS LGIP-Gov't 492,167 – – – – 299,561 192,606 – Total 16,801,680$ 10,586,474$ 20,680$ 1,833,841$ 227,798$ 1,449,297$ 385,465$ 2,298,125$ Valley View Consulting, L.L.C. 6Town Council Meeting Page 37 of 205 August 11, 2020 Allocation March 31, 2020 Book Value Total General Fund Debt Service Storm Drainage Utility Hotel Occupancy Tax Parkland Dedication 2017 CO Bond Funds Wells Fargo - Cash 8,443$ 8,443$ –$ –$ –$ –$ –$ Wells Fargo - MMF Sweep 1,603,830 811,451 – – 792,379 – – Financial Northeastern Co. Cash 7,957 – – – – – 7,957 InterBank Money Market 249,194 124,597 – – – – 124,597 InterBank Insured Cash Sweep MMA 7,802,843 4,063,180 – – – – 3,739,663 TexPool LGIP 7,014,997 4,977,936 1,809,441 227,620 – – – TexasCLASS LGIP-non Gov't 637,199 96,069 – – 299,272 241,858 – TexasCLASS LGIP-Gov't 637,037 95,926 – – 299,262 241,850 – 04/20/20–Morgan Stanley Bank CD 200,000 – – – – – 200,000 Total 18,161,500$ 10,177,602$ 1,809,441$ 227,620$ 1,390,912$ 483,708$ 4,072,218$ Market Value Total General Fund Debt Service Storm Drainage Utility Hotel Occupancy Tax Parkland Dedication 2017 CO Bond Funds Wells Fargo - Cash 8,443$ 8,443$ –$ –$ –$ –$ –$ Wells Fargo - MMF Sweep 1,603,830 811,451 – – 792,379 – – Financial Northeastern Co. Cash 7,957 – – – – – 7,957 InterBank Money Market 249,194 124,597 – – – – 124,597 InterBank Insured Cash Sweep MMA 7,802,843 4,063,180 – – – – 3,739,663 TexPool LGIP 7,014,997 4,977,936 1,809,441 227,620 – – – TexasCLASS LGIP-non Gov't 637,199 96,069 – – 299,272 241,858 – TexasCLASS LGIP-Gov't 637,037 95,926 – – 299,262 241,850 – 04/20/20–Morgan Stanley Bank CD 200,188 – – – – – 200,188 Total 18,161,688$ 10,177,602$ 1,809,441$ 227,620$ 1,390,912$ 483,708$ 4,072,406$ Valley View Consulting, L.L.C. 7Town Council Meeting Page 38 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-225-T Name: Status:Type:Agenda Item Draft File created:In control:8/4/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action regarding the Collin County Interlocal Purchasing Agreement (S. Norwood). Attachments:Staff Report - Collin County Interlocal Agreement.pdf Collin County ILA Purchasing agreement.pdf Action ByDate Action ResultVer. Take appropriate action regarding the Collin County Interlocal Purchasing Agreement (S. Norwood). Town Council Meeting Page 39 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Patrick Arata, Police Chief CC: Steve Norwood, Town Manager Leticia Vacek, Town Secretary Re: Collin County Purchasing Agreement/ ILA Town Council Meeting, August 11, 2020 Agenda Item: Consider and take appropriate action regarding a Resolution approving the Interlocal Agreement between the Town and Collin County for the purchase of goods and services; and authorizing the Town Manager or his designee to execute all necessary documents (Staff). Strategic Link: Safety & Security: Achieve exceeding high standards for public safety and low crime rate. Background and Explanation: The primary purpose of this ILA is to allow the Town to procure police equipment and supplies at the discounted price authorized under this purchasing cooperative agreement. This agreement will save the Town money over the life of the agreement, with reduced fees and higher discount pricing. Financial Considerations: Cost saving with the use of the purchasing agreement. Legal Review: Town Attorney Dodd has reviewed the Interlocal Agreement. Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends approval of the Interlocal Agreement with Collin County. Town Council Meeting Page 40 of 205 August 11, 2020 Page 2 of 2 Attachments: • Collin County Interlocal Agreement Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 41 of 205 August 11, 2020 INTERLOCAL AGREEMENT BETWEEN COLLIN COUNTY AND --fWN or -r;oPll't' Uva , TEXAS This agreement is made this 3 \ day of _ _,J\)__,~L---t'-( _____ , 20 2o between Collin County and~WN OF" lRoPllV Ci.118, Texas . Pursuant to the authority granted by the "Texas lnterlocal Cooperation Act," Chapter 791 Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein , agree as follows: WHEREAS , the contract is made under the authority of Sections 791 .001-791 .029 of the Texas Government Code ; and, WHEREAS , the parties , in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party ; WHEREAS, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public and that each party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this contract ; furthermore , the governing bodies find that the performance of this contract is in the common interest of both parties ; and that the division of cost fairly compensates the performing party for the services under this contract. I. ~WAJ or -r;OPH'-1 Cws ' hereby makes , constitutes and appoints Collin County its true and lawful purchasing agent for the purchase of various commodities, using Annual Contracts (Bids). Collin County will maintain a listing of Annual Contracts which are available for local entities use . Collin Co~will forward a copy of the requested Annual Contract to the requesting entity.-~N offfeoPHV CLo8 agrees that Collin County shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by Collin County according to its usual bidding procedures and in accordance with applicable State statutes. Town Council Meeting Page 42 of 205 August 11, 2020 II. ~lt1tJ OF koPH'( [LvB agrees that all specifications for selected items shall be determined by Collin County . Ill. htuN or Ji'oPHC( Uut3 agrees to pay the supplier for all goods, equipment and products pursuant to this agreement. The successful bidder or bidders shall bill 70wN of 77~oPH'( ClvB directly for all items purchased , and 70wN or T'RoPH'( CLu8 shall be responsible for vendor's compliance with all conditions of delivery and quality of the purchased items . IV. ______________ (name), _________ (title) is hereby designated as the official representative to act for ___________ in all matters relating to this agreement. v. This agreement shall take effect upon execution by both signatories . VI. This agreement shall be in effect from the date of execution until terminated by either party to the agreement upon written thirty (30) days notice prior to cancellation . IN WITNESS WHEREOF , the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written . COLLIN COUNTY (Entity): _________ _ BY: ------------~ Town Council Meeting Page 43 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-192-T Name: Status:Type:Agenda Item Draft File created:In control:6/29/2020 Town Council On agenda:Final action:7/28/2020 Title:Take appropriate action regarding the Trash and Recycling Contract with Republic Services (S. Norwood). Attachments:Staff Report - Sanitation Contract with Republic.pdf 2020 Trophy Club Rates.pdf Trophy Club Contract - Republic.pdf Trophy Club Proposed Current Services.pdf Action ByDate Action ResultVer. Take appropriate action regarding the Trash and Recycling Contract with Republic Services (S. Norwood). Town Council Meeting Page 44 of 205 August 11, 2020 Page 1 of 3 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Re: Contract with Republic Services for trash and recycling services August 11, 2020 Agenda Item: Take appropriate action regarding the Trash and Recycling Contract with Republic Services (S. Norwood). Strategic Link: This item relates primarily to the following strategic priorities and goals of the Town’s strategy map. Administrative & Financial Services – Exercise fiscal discipline in all Town operations Background and Explanation: The Town has had the services of Republic for over 15 years to provide both sanitation and recycling services. Over this time the contract has been amended several times including everything from time extension, rate increase on recycling to name change of the company. However, the last five years the sanitation rates have not changed for residential customers. With some of the new commercial and housing growth it was contemplated that this new growth would offset any necessary increases to existing residential customers. Today, the commercial growth has been essentially completed and there is very little residential growth occurring in Trophy Club. At a previous Council meeting earlier this year it was suggested that we renegotiate the contract with Republic and essentially provide the same level of service that we have had for the past several years. Our existing contract expired in May 2020, and we have been operating under a month-to-month plan since its expiration. This new contract does have a rate increase included, along with a $1.20 per month increase for recycling, that was approved over a year ago, but was never passed on to the residents. Since the MUD does the billing of our sanitation and recycling, we may not have communicated this increase to them. The Town has been paying an extra $10,000 per month to “catch up” with this Council approved increase. Also, since the contract Town Council Meeting Page 45 of 205 August 11, 2020 Page 2 of 3 does not include an annual rate increase, we have not seen an increase in sanitation costs in nearly five years, causing that rate to also be increased. After reviewing the increase and rates in surrounding cities, staff believes the proposed rate is reasonable. Trophy Club’s sanitation and recycling customer base is approximately 75% residential customers, which is a far more expansive residential base than that of our neighboring communities. In fact, our neighboring cities do have lower rates, but their residential base is anywhere from 30% to 50%, with those residential rates being subsidized by a robust commercial and industrial base. CONTRACT CHANGES: The rates for residential customers is increasing, but not excessively. The proposed monthly increase to residents on the sanitation cost is $2.13 per month, after five years of no increase. The rates for residential customers on the recycling portion will increase $1.20 per month, which was already approved over a year ago, and that rate is unchanged from what was approved. Commercial rates to existing customers is increasing 4%. Annual rate increases are tied to the CPI Index for sanitation costs, with a not to exceed increase of 4% annually. Our twice a year Household Hazardous Waste event in the Spring/Fall will increase in hours from 2 hours to 4 hours per event. A PILOT PROGRAM for the use of recycling carts is included to test the acceptance and citizen response to the use of carts versus bins. We are not mandating the use of carts, but rather seeking input. Citizens will still have twice a week trash pickup, once a week recycling, brush and bulky disposal on your pick up day still included. The Town still receives uncompensated service at all Town facilities, Town events, and the community still is provided Christmas tree recycling. Financial Considerations: The citizens of Trophy Club will receive all of these services as mentioned above along with the proposed contract changes for $18.27 per month, as compared their current rate of $16.14 per month. Legal Review: The Town Attorney has reviewed the agreement and recommends no changes to the document. Board/Commission/ or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends approval of the Exclusive Contract with Republic Services to Provide Residential, Commercial and Industrial Sanitation and Recycling Services. Town Council Meeting Page 46 of 205 August 11, 2020 Page 3 of 3 Attachments: • Contract with Republic Services to Provide Residential, Commercial and Industrial Sanitation and Recycling Services Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 47 of 205 August 11, 2020 SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA 2 YD 76.92$ 149.69$ 224.50$ 299.32$ 374.18$ 449.00$ 25.85$ 3 YD 89.33$ 174.50$ 261.73$ 348.96$ 436.19$ 523.46$ 30.06$ 4 YD 101.75$ 199.30$ 298.95$ 398.60$ 498.25$ 597.91$ 34.24$ 6 YD 126.55$ 248.92$ 373.38$ 497.85$ 622.28$ 746.78$ 42.57$ 8 YD 151.35$ 298.56$ 447.82$ 597.08$ 746.39$ 895.65$ 50.93$ SIZE 1 X 6 YD 74.64 OCC ONLYper month 8 YD 88.84 OCC ONLY per month Size Type Delivery Rental Per Day Total Per Load Deposit Per Cont 20 YD OPEN 115.51$ 8.90$ 484.50$ 337.63$ 25 YD OPEN N/A N/A N/A 337.63$ 30 YD OPEN 115.51$ 8.90$ 521.16$ 337.63$ 35 YD OPEN 115.51$ 8.90$ N/A NEGO 40 YD OPEN 115.51$ -$ 657.48$ 337.63$ 28 YD COMP NEGO NEGO NEGO NEGO 30 YD COMP NEGO NEGO NEGO NEGO 35 YD COMP NEGO NEGO NEGO NEGO 40 YD COMP NEGO NEGO NEGO NEGO 42 YD COMP NEGO NEGO NEGO NEGO Per Ton Monthly Rental Total per Load 20 YD OPEN 15.41$ 70.07$ 274.23$ FRANCHISE FEE 12% Commercial Handload 1 X Per Week 20.16$ Per Month (4 bag limit) Casters 34.67$ Per Month Extra Yardage 35.00$ Locks 32.90$ Per Month Residential Curbside Trash 13.50$ Per Month Residential Recyling (18 Gal Bins)4.77$ Per Month Residential & Recycle TOTAL 18.27$ Per Month EFFECTIVE DATE 8/1/2020 TOWN HALL PHONE #682-237-2900 Mud Containers Allied Waste Services dba Republic Services Franchised City Rates Town of Trophy Club COMMERCIAL FRONT-LOAD RATES PICKUPS PER WEEK COMMERCIAL ROLLOFF RATES COMMERCIAL RECYCLING (OCC ONLY) Attachment A Town Council Meeting Page 48 of 205 August 11, 2020 EXCLUSIVE CONTRACT FOR SOLID WASTE AND RECYCLABLE MATERIALS COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES FOR THE TOWN OF TROPHY CLUB, TEXAS THIS EXCLUSIVE CONTRACT FOR SOLID WASTE AND RECYCLABLE MATERIALS COLLECTION, TRANSPORTATION AND DISPOSAL SERVICES FOR THE TOWN,OF TROPHY CLUB, TEXAS (the "Agreement") is entered into effective this ___ day of ________ 2020, between The Town of Trophy Club, Texas, a home rule municipal corporation Of Denton County and Tarrant County, Texas (the "Town"), and Allied Waste Services of Fort Worth, LLC dba Republic Services of Fort Worth ("Contractor"). RECITALS WHEREAS, Contractor is in the business of providing Solid Waste and Recyclable Materials collection, transportation and disposal services; and WHEREAS, the Town desires to engage Contractor, and Contractor desires to be engaged, as the exclusive provider of Solid Waste and Recyclable Materials collection, transportation and disposal services for all Customers requiring such service within the geographical limits of the Town. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained and other good and valuable consideration, received to the full satisfaction of each of them, the parties hereby agree as follows: A. Definitions: For purposes of this Agreement, the following terms have the meanings specified below: 1. Agreement: Has the meaning specified in the introductory paragraph of this document. 2. Brush: Any limbs, branches, construction materials and other items, which cannot be placed into disposable containers but have been cut so as not exceed four feet in length. 3. Bulky Items or Bulky Waste: Stoves, refrigerators that have had CFC's removed by a certified technician, water tanks, washing machines, furniture, and other large household items of a similar nature other than construction debris, dead animals, or hazardous waste 4. Commercial Containers: All metal containers supplied by the contractor affording adequate capacity to service a customer so as to prevent spillage, unsightly and unsanitary conditions. 5. Customer: Any residential, commercial, industrial, or governmental institution, enterprise or concern of any nature, form or combination, whether or not operated for a profit located within the geographical limits of the Town. Town Council Meeting Page 49 of 205 August 11, 2020 6. Construction Debris: Waste building materials resulting from construction, remodeling, repair and demolition operations on pavements, buildings and other structures, provided, however, 7. Construction Debris: Shall not include asbestos containing materials. 8. Container: Means (i) a metal or plastic container supplied by Contractor; or (ii) plastic bags, cardboard, metal or wooden boxes having no outside dimension of more than four feet, no larger than thirty-three gallons in capacity and capable of containing Solid Waste without leaking or emitting odors and that weigh, when loaded, less than 50 pounds. 9. Contractor: Has the meaning specified in the introductory paragraph of this Agreement. 10. Debris: All dirt, concrete, rocks, bricks or other waste building materials. 11. Hazardous Waste: Means (i) petroleum and petroleum products, radioactive materials, asbestos in any form that is or could become friable, urea formaldehyde foam insulation, transformers or other equipment that contain polychlorinated biphenyls, and radon gas; and (ii) any other chemicals, materials or substances defined as or included in the definition of "hazardous materials," "hazardous wastes," "hazardous substances," "toxic wastes," "toxic pollutants," "contaminates," "pollutants," "infectious wastes," "medical wastes," "radioactive wastes," "sewage sludges" or words of similar import under any applicable environmental law. 12. Recyclable Materials: Material that has been recovered or diverted from the nonhazardous waste stream for the purposes of reuse, recycling, or reclamation, a substantial portion of which is consistently used in the manufacture of products that may otherwise be produced using raw or virgin materials and which materials Contractor can sell for processing and use or reuse, including newsprint, magazines, plastic (PET and HDPE) bottles, glass containers, aluminum cans and metal (tin) cans. 13. Solid Waste: All waste generated by any Customer, including Construction Debris, Special Waste, Bulky Waste and Yard Waste, but excluding, however, Hazardous Waste. 14. Special Waste: Soils; media; debris or other material resulting from underground storage tank removal or from other contaminated site remediation or investigation; manufacturing or industrial process waste; sludges; asbestos waste; powders; ashes; pollution control waste; any waste designated as "special waste" or similarly under any applicable law or so designated by Contractor by general description; or any waste that requires other than nomial handling, storage, management, transfer or disposal. Town Council Meeting Page 50 of 205 August 11, 2020 15. Town: Has the meaning specified in the introductory paragraph of this Agreement. 16. Yard Waste: Grass clippings, yard cleanings, leaves, tree limbs and branches that have been cut so as not exceed four feet in length, and other similar items. B. Term: The term of this Agreement shall be for a five-year period beginning June 1, 2020 and ending on May 31, 2025. The term may be extended for an additional five year period, on the same terms and conditions as set forth in this Agreement, by mutual consent of the parties, each expressed in writing and given at least 60 days before the end of the term. C. Scope of Work / Exclusive Right: The Town hereby grants to Contractor the exclusive right during the term of this Agreement to collect, transport and dispose of Solid Waste and Recyclable Materials from all Customers located within the geographical limits of the Town. The Town represents and warrants that it has the authority to grant such exclusive right as set forth in this Agreement. Contractor shall provide all services necessary to perform its duties as more specifically described herein. Such work shall be performed in accordance with the terms and conditions outlined in this Agreement. 12. Service Operations and Performance 1. Frequency of Service; Routes: Contractor shall collect Solid Waste from each residential Customer at least twice per week. Contractor and each commercial or industrial Customer shall agree on the frequency of collections; provided however, that such collection shall be at least one (1) time per week. Contractor shall provide the Town with proposed collection schedules and routes, including any amendments thereto, for acceptance by Town. Such acceptance shall not be unreasonably withheld. Primary collection days for solid waste collection shall be Tuesday and Friday and primary collection day for collection of Recyclable Material shall be Friday unless otherwise agreed to in writing by the parties hereto. 2. Holidays: Thanksgiving Day, Christmas Day, New Years Day shall be holidays for the purposes of this Agreement. Contractor may decide to observe any or all of the above-mentioned holidays by suspension of collection services for the holiday, but such decision in no manner relives the contractor of its obligation to provide refuse and recyclable materials collection at residential units at least one time per week. 3. Hours of Service: Contractor shall provide services for residential customers between the hours of 7:00 a.m. and 7:00 p.m., Monday through Saturday. No collections will be made on Sunday unless approved in advance by the Town. E. Office and Field Employee Requirements: Contractor shall maintain an office that customers and the Town may contact by local telephone exchange. The office shall be equipped with sufficient personnel and equipment to respond to customer inquiries between 8 a.m. and 6 p.m., Monday through Friday and 8 a.m. through 12 p.m. on Saturday. All inquiries and complaints received by Contractor will be responded to within 24 hours. The contractor shall keep a complaint log in a format agreed upon by the parties that may be Town Council Meeting Page 51 of 205 August 11, 2020 reviewed by the Town at any time. Such log shall include name, address, phone number, type of complaint, time and date, resolution and response time and date of response. All field employees of the contractor shall wear uniforms identifying them as employees of Contractor. Employees driving the Contractor's vehicles shall, at all times, possess and carry a valid Class B vehicle operator's license from the State of Texas or other such license as required by law. Contractor's employees, officers and agents shall, at no time, be allowed to identify themselves or in any way represent themselves as being employees or agents of the Town of Trophy Club. The Contractor shall prohibit the drinking of alcoholic beverages or the use of controlled substances by employees while on duty or in the course of performing duties under this Agreement. Contractor shall also prohibit its employees from looking through or opening Solid Waste Containers while on duty or in the course of performing duties under this Agreement, except that such conduct may be allowed when necessary. for Contractor's employees to perform their duties under this Agreement. F. Damage / Property Loss: Contractor shall make repairs wherever its vehicles or equipment cause ruts or other damage by leaving paved surfaces or other such circumstances. Contractor shall be held responsible for any breakage, damage, or loss of the Town 's equipment or supplies resulting from negligence of the Contractor or his/her employees, agents, representatives or subcontractors while performing services under this Agreement. Contractor shall immediately report to the Town Manager any such damages or loss. If, at any time the Town has reason to believe such conditions resulted from acts or omissions on the part of Contractor or his/her employees, agents, representatives or subcontractors, Contractor agrees to submit all involved personnel to a polygraph examination performed by a designated authority. G. Containers: Contractor shall supply each commercial and industrial Customer with a Commercial Container appropriate to the needs of the establishment, as agreed upon by the Customer and Contractor. If a Container is damaged (including graffiti or other vandalism) without fault of Contractor, Contractor may charge the applicable Customer to repair or, if necessary, replace the Container. Contractor shall provide (or has previously provided) each residential Customer with a recycling Container, which shall be dedicated solely to the collection of Recyclable Materials. Contractor shall be entitled to charge the Customer for replacement of any recycling Container that is lost, stolen or destroyed after a residential Customer is initially provided a recycling Container. H. Collection of Residential Waste: Each Customer shall be responsible for placing Containers in a location that can be serviced in a safe and efficient manner. Residential Customers shall place Containers at the curb for collection. Contractor shall collect all items placed at the curb for collection, provided that such Solid Waste is either: 1. Containerized in a plastic bag of 50 pounds or less in weight; or Placed in a container supplied by the resident; or 3. If such materials are Yard Waste, cut and tied in bundles not to exceed four feet in length and 50 pounds in weight. Contractor shall collect fencing materials generated Town Council Meeting Page 52 of 205 August 11, 2020 by residential Customers resulting from repair and remodeling projects, provided that fence panels must be cut into four-foot by four-foot sections and loose pickets must be tied and bundle and cut to a length not to exceed six-feet in length. Contractor shall also collect construction materials that are either a. Placed in container not to exceed 50 pound in weight; or b. Cut and tied in bundles not to exceed four feet in length and 50 pounds in weight. Contractor shall comply with all applicable federal and state regulations and laws applicable to the services to be provided pursuant to this Agreement. 1. Collection of Bulky Waste: Contractor shall collect Bulky Waste from residential Customers at no additional cost to the Customer. J. Collection of Special Waste: Contractor shall have no obligation to collect any Special Waste unless such has been adequately and properly screened and profiled and Contractor determines that Contractor can dispose of such Special Waste in its disposal facility in accordance with applicable law and Contractor's operating policies and procedures. IC Collection of Recyclable Materials: Contractor shall collect Recyclable Materials from residential Customers that are placed at the curb in the provided recycling Containers. Recycle containers shall be provided at no charge to residentContractor shall collect Recyclable Materials at least weekly from each residential Customer on one of the days scheduled for Solid Waste collection. L. Monthly Recycling Reports: Contractor shall provide Town with monthly recycling reports within five (5) days from the end of the period being reported which will include summaries of tonnages of all materials recovered, by type of material, summaries of tonnages of all materials sold, by type of material, material market prices, resident participation rates in terms of weekly and monthly set-out counts with a description of the method used to determine these rates, and other information provided by mutual consent of both parties. M. Collection from Town Facilities: Contractor shall collect Solid Waste from facilities owned by the Town. Contractor shall not charge for collection, transportation and disposal of waste at Town owned facilities; provided, however, such no charge collection shall not include collection, transportation and disposal of industrial waste, Special Waste or Construction Debris resulting from public works and other construction projects. One 30- yard container per year will be provided to the Town at no cost for 4th of July events. In addition, twice each year of the term of this Agreement, Contractor shall provide five 30- yard roll off containers at no cost to the Town for the purpose of allowing residential Customers to dispose of accumulated household trash, yard trash, and loose brush (in accordance with Town's ordinances) which is not normally removed by Contractor's regular collection services. The Town and Contractor shall agree upon the dates for such service. Any additional containers in excess of the eleven (11) 30-yard roll off containers per year will be charged at Contractor's regular rate. Contractor shall supply a maximum of fifty (50) Town Council Meeting Page 53 of 205 August 11, 2020 containers or event boxes which shall be of the eighty (80) to one hundred (100) gallon size. Such containers or boxes shall be supplied a maximum of three times per year for special events and shall be supplied at no charge to the Town. N. Collection Equipment: All of Contractor's vehicles shall be licensed in the State of Texas and shall operate in compliance with all applicable state, federal, and local regulations. All vehicles shall be kept in proper repair and sanitary condition. Each vehicle shall bear, as a minimum, the name and phone number of Contractor plainly visible on the vehicle, in letters and numbers not less than two inches in height. All vehicles shall be sufficiently secured so as to prevent any littering of Solid Waste and leakage of fluid. No vehicle shall be willfully overloaded. Contractor will be responsible for cleaning up any Solid Waste that spills or is scattered from Contractor's vehicles. Contractor shall, if necessary, hand clean all spillage from its collection activities. Spillage not resulting from collection or due to improper or inadequate Containers or overfilling of Containers shall either be picked up or promptly reported to the Town. All open type collection vehicles shall be covered during movement. All collection vehicles shall be washed and deodorized weekly. The Town reserves the right to inspect all such vehicles at any time. If the Town's inspector determines the vehicles or equipment to be offensive or unsafe, Contractor shall repair, clean or deodorize the vehicles or equipment at Contractor's sole expense. 0. Discontinued Service: Contractor reserves the right to discontinue service to any Customer that fails to comply with any requirement of this Agreement, including failure to pay for services rendered, or providing other than Solid Waste to Contractor for collection. Contractor shall report to the Town the termination or denial of service to any Customer and provide information related to termination or denial. Any Customer that has been denied service or whose service has been discontinued for any reason other than nonpayment may appeal the decision to the Town. The Town shall determine whether the service should be reinstated and submit its decision to Contractor; provided, however, that in no event shall Contractor be obligated to reinstate service if it has not been paid for services rendered. P. Missed Collections: If a regularly scheduled collection is missed by Contractor through no fault of the Customer, a special collection will be required of Contractor within twenty- four (24) hours after Contractor is notified on the missed collection. Should a dispute arise between the Town, Contractor, and/or a Customer as to whether Contractor actually failed to make a collection (whether Contractor missed a pickup) the decision of the Town on such matter shall be fmal and Contractor agrees to abide by said decision. However, it is understood and agreed by and between the Town and Contractor that if any Customer fails to timely place brush or Containers out, maintains improper or inadequate Containers for the nature, volume or weight of Solid Waste to be removed from the Customer's premises, or places improper bundles or volumes of Solid Waste for collection, Contractor may refrain from collecting all or a portion of Solid Waste and shall notify the Town of the reason for such non-collection. Contractor may refuse to collect the contents of any Container that contains any material that is not Solid Waste. Contractor shall provide notice to the Customer of the reason for such non-collection (unless such non-collection is the result of the Customer's failure to timely place the Containers out for collection). Contractor's notice to the Customer shall be in writing, attached to the Container or the Town Council Meeting Page 54 of 205 August 11, 2020 front door of the Customer's premises and shall indicate the nature of the violation and the correction required so that such Solid Waste may then be collected on the next regular collection date. If Contractor fails to collect the Solid Waste from a Customer's premises without cause, Contractor shall collect such Solid Waste within 24 hours after a notification by the Customer. Q. Telephone Number: Contractor shall maintain a local or toll-free telephone number where service may be applied for and complaints can be made. The telephone number shall be staffed between 8:00 a.m. and 6:00 p.m., Monday through Friday, and 8:00 a.m. through 12:00 p.m. on Saturday. It Complaints: All complaints received by Contractor will be responded to within 24 hours. Contractor will maintain and make available to the Town a log of all complaints that will record the name, address, phone number, type of complaint, time and date, resolution and response time and date of response. The Town shall notify Contractor of any complaints it receives by the next regular work day after receipt of the complaint. S. Weather Days: If weather conditions make a scheduled collection unsafe, Contractor shall use its commercially reasonable efforts to collect any missed stops as soon as practicable. T. Holidays: Contractor shall observe the following holidays as non-collection days: New Years Day; Thanksgiving Day; and Christmas Day. When a collection day is missed due to the Holiday schedule, Contractor will collect Solid Waste for such missed day on the following day. U. Title: Title to Solid Waste and Recyclable Materials shall pass to Contractor when placed in Contractor's collection vehicles. Title to waste that is not Solid Waste shall remain with the Customer and shall not be deemed to pass to Contractor. Town Council Meeting Page 55 of 205 August 11, 2020 V. Permits: Contractor shall obtain all permits and licenses required in connection with the services to be performed by Contractor pursuant to this Agreement. Rates: Contractor shall perform the services required hereunder at the rates set forth on Exhibit "A", a copy of which is attached hereto and incorporated herein. The rates set forth on Exhibit "A" for Solid Waste collection and disposal shall be fixed for the first one year of the term of the Agreement. Thereafter, the rates for Solid Waste collection and disposal shall be adjusted annually during the term of this Agreement. by the percentage increase, if any, in the Consumer Price Index for Water/Sewer/Trash. If the specified index ceases to be available, the parties shall use the most closely comparable index then available. X. Billing 1. Residential Customers: The Town shall bill all residential Customers, and shall pay Contractor on a monthly basis in accordance with this section. The Town shall make such payment to Contractor by the 15th of the month following the month service was rendered. Contractor shall be entitled to payment for all services for which payment has been billed by the Town less the franchise fee due hereunder and the educational stipend due Town in accordance with subsection "c" of this Section. The Town shall pay to Contractor the net service charge less an twelve percent franchise fee. Along with this payment, the Town shall provide monthly the count of all residential Customers billed 2. Other Customers: Contractor shall bill all Customers, other than residential Customers. Contractor shall pay the Town a fee equal to twelve percent of the revenues actually collected from Customers billed by Contractor. Such payment shall be due, on or before the last day of each month. Such fee will be based on the gross amount collected for all services rendered during the preceding month, excluding any sales or other taxes collected. Town reserves the right to audit the billing and payment records of Contractor for all such other customers. Town Council Meeting Page 56 of 205 August 11, 2020 Y. Default by Contractor / Termination: The Town reserves the right to observe closely the refuse collection, disposal, recycling and salvage operations and if, in the opinion of the Town there has been a breach of contract, the Town shall notify the contractor in writing, specifying the manner in which there has been a breach of contract. It shall be an event of default under this Agreement if Contractor fails to observe and perform any material term, covenant or agreement contained in this Agreement to be performed by Contractor and such failure continues for a period of 30 days after notice to Contractor specifying the nature of such failure and requesting that it be remedied. If Contractor fails to cure a default under this Agreement within 30 days after its receipt of notice from the Town, unless during the cure period Contractor has taken remedial steps the effect of which would be to enable Contractor to cure such event of default within an additional 15 day period following the expiration of the 30-day cure period, the Town may, by written notice to Contractor, terminate this Agreement. Z. Insurance: Contractor shall maintain in full force and effect throughout the term of this Agreement and including any extension the following types of insurance in at least the limits specified below: AA. Bond Required: Contractor shall maintain in full force and effect throughout the term of this Agreement, including any and all extensions, a performance bond in the amount of $90,000.00 to secure Contractor's faithful performance of all obligations imposed by this Agreement. Such bond shall be issued by a company acceptable to the Town. Recovery on the performance bond shall be the Town's sole and exclusive damages for any breach of Contractor's obligations under this Agreement (other than Contractor's indemnification obligations under Section 10, which shall not be so limited). BB. Indemnification Contractor hereby agrees to indemnify, defend and hold harmless Town and all of its officials, officers, agents and employees, in both their public and private capacities, from and against any and all liability, claims, losses, damages, suits, demands or causes of action arising out of or in connection with the performance of this Agreement, including but not limited to all expenses of litigation and/or settlement, court costs and attorney fees which may arise by reason of injury to or death of any person or for loss of, damage to, or loss of use of any property, to the extent occasioned by the negligent error, act or omission of Contractor, including gross negligence or willful misconduct in the performance of its duties hereunder or for breach of this Agreement by Contractor, its officers, agents, employees, subcontractors, invitees or any other person for whom Contractor is legally liable, and Contractor shall at its own cost and expense defend and protect Town from any and all such claims and demands. In any and all claims against any party indemnified hereunder by any employee of Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation herein provided shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor or any subcontractor under workman's compensation or other employee benefit acts. CC. General Provisions Town Council Meeting Page 57 of 205 August 11, 2020 1. Governing Law; Dispute Resolution: a. The laws of the State of Texas shall govern the validity, construction, interpretation, and effect of this Agreement. Exclusive venue shall lie in Denton County, Texas. b. In the event that a dispute arises out of the terms of this Agreement or the performance of either party hereunder, prior to either party filing suit in a court of law, the parties agree to submit the dispute to either two (2) one- half day sessions or one (1) full day session of non-binding mediation. The parties shall share the costs of mediation equally. DD. Assignment: No assignment of this Agreement or any right under this Agreement shall be made in whole or in part by Contractor without the prior written consent of the Town, which consent shall not be unreasonably withheld; provided, however, Contractor may assign this Agreement to any affiliate of Contractor or as a collateral assignment to any lender to Contractor or any of its affiliates. EE. Binding Effect; No Third Party Beneficiaries: This Agreement shall be binding upon and inure solely to the benefit of the parties hereto and their permitted assigns. Nothing in this Agreement is intended to or shall confer upon any party that is not a party to this Agreement any legal or equitable right, benefit or remedy of any nature whatsoever. FF. Amendment: This Agreement may not be amended except by a written instrument executed by each party to this Agreement. GG. Merger Clause: This Agreement constitutes the final and complete agreement and understanding between the parties. All prior and contemporaneous agreements and understandings, whether oral or written, are to be without effect in the construction of any provision or term of this Agreement if they alter, vary or contradict this Agreement. HH. Illegal and Invalid Provisions: Should any term, provision or other part of this Agreement be declared illegal it shall be excised and modified to conform to the appropriate laws and regulations. Should any terms, provision, or other part of this Agreement be held to be inoperative, invalid or unenforceable, such provision or portion thereof shall be reformed in accordance with applicable laws and regulations. In both cases of illegal and invalid provisions, the remainder of the Agreement shall not be affected but shall remain in full force and effect. 11. Compliance with Applicable Law: Contractor shall comply with all applicable federal, state, and local laws and regulations, including all laws and ordinances amended or enacted subsequent to the execution of this Agreement and which are applicable to Contractor's performance or the services provided hereunder. JJ. Waivers: A waiver by either party of any breach of any provision hereof shall not be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself No payment or acceptance of compensation for any period Town Council Meeting Page 58 of 205 August 11, 2020 subsequent to any breach shall be deemed a waiver of any right or acceptance of defective performance. KIC. Notices: All notices or other communications required or pet ____________ lined under this Agreement shall be in writing and may be given by depositing the same in the United States mail, addressed to the party to be notified, postage prepaid and registered or certified with return receipt requested, by overnight courier, or by delivering the same in person to such party, addressed as follows: Address for notices to the Town: Address for notices to Contractor: Town Manager 100 Municipal Drive Trophy Club, Texas 76262 6100 Elliot Reeder Road Fort Worth 76117 Attention: General Manager LL. Construction: The headings in this Agreement are inserted for convenience only, and shall not constitute a part of this Agreement or be used to construe or interpret any of its provisions. The parties have participated jointly in the negotiation and drafting of this Agreement. If a question of interpretation arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any provision of this Agreement. The word "include" or "including" means include or including, without limitation. MM. Counterparts: This Agreement may be executed in two or more original or facsimile counterparts, each of which shall be deemed an original and all of which together shall constitute but one and the same instrument. IN WITNESS WHEREOF, the undersigned have entered this Agreement as of the day and year first above written. Allied Waste Services, Inc., Town of Trophy Club, Texas Town Council Meeting Page 59 of 205 August 11, 2020 By: Its: Town Council Meeting Page 60 of 205 August 11, 2020 Town Council Meeting Page 61 of 205 August 11, 2020 Mike Hue General Manager Jeri Harwell Municipal Sales Manager Proposed Rates and Service Town Council Meeting Page 62 of 205 August 11, 2020 2 Contract Comparison •$12.37 –Trash •$ 3.77 –Recycle −Includes 12% Franchise Fee •Free Service at all Town Facilities •Free Service at all Town Events −Trash and Recycle •Christmas Tree Recycling •Franchise Fee Included in Rates –12% •No Increase to Trash Rates for Residential or Commercial •Spring/Fall Clean-Ups –2 hour −Household Hazardous Waste (HHW) −Electronics Recycling −Document Shredding −Metal Recycling −Bulk Disposal •Service Provided -Curbside −Twice per week trash –bags or customer containers −Once per week recycle –18 gallon bins (limit 2) •$13.50 –Trash •$ 4.77 –Recycle −Includes 12% Franchise Fee •Free Service at all Town Facilities •Free Service at all Town Events −Trash and Recycle •Christmas Tree Recycling •Franchise Fee Included in Rates –12% •4%Increase to Commercial/Industrial •Increase to Trash Rates for Residential or Commercial –W/S/T CPI Index –no more than 4% •Spring/Fall Clean-Ups –4 hour −Household Hazardous Waste (HHW) −Electronics Recycling −Document Shredding −Metal Recycling −Bulk Disposal •Service Provided -Curbside −Twice per week trash –bags or customer containers −Once per week recycle –18 gallon bins (no limit) Current Proposed Town Council Meeting Page 63 of 205 August 11, 2020 3 Current Rates –Includes Franchise Fee of 12% SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA 2 YD 73.96 143.93 215.87 287.81 359.79 431.73 25.85 3 YD 85.89 167.79 251.66 335.54 419.41 503.33 30.06 4 YD 97.84 191.63 287.45 383.27 479.09 574.91 34.24 6 YD 121.68 239.35 359.02 478.70 598.35 718.06 42.57 8 YD 145.53 287.08 430.60 574.12 717.68 861.20 50.93 COMMERCIAL RECYCLING (OCC ONLY) SIZE 1 X 6 YD 74.64 per month 8 YD 88.84 per month COMMERCIAL ROLLOFF RATES SIZE TYPE DELIVERY RENTAL TOTAL DEPOSIT PER DAY PER LD PER CONT 20 YD OPEN 115.51 8.90 444.25 337.63 25 YD OPEN 115.51 8.90 494.00 337.63 30 YD OPEN 115.51 8.90 501.12 337.63 35 YD OPEN NEGO NEGO 586.40 NEGO 40 YD OPEN 115.51 8.90 657.48 337.63 28 YD COMP NEGO NEGO NEGO NEGO 30 YD COMP NEGO NEGO NEGO NEGO 35 YD COMP NEGO NEGO NEGO NEGO 40 YD COMP NEGO NEGO NEGO NEGO 42 YD COMP NEGO NEGO NEGO NEGO Per Ton Total per Load 20 YD OPEN 15.41 70.07 274.23 FRANCHISE FEE 12% COMMERCIAL HANDLOAD 1 X PER WEEK @ 20.16$ PER MONTH (4 bag limit) CASTERS 34.67$ /PER MONTH LOCKS 32.90$ /LIFT RESIDENTIAL CURBSIDE TRASH 12.37$ /MONTH RESIDENTIAL RECYCLING (2 Bins)3.77$ /MONTH RESI & RECYCLE TOTAL:16.14$ /MONTH MUD CONTAINERS Monthly Rental COMMERCIAL FRONT-LOAD RATES PICKUPS PER WEEK Town Council Meeting Page 64 of 205 August 11, 2020 4 SIZE 1 X 2 X 3 X 4 X 5 X 6 X EXTRA 2 YD 76.92$ 149.69$ 224.50$ 299.32$ 374.18$ 449.00$ 25.85$ 3 YD 89.33$ 174.50$ 261.73$ 348.96$ 436.19$ 523.46$ 30.06$ 4 YD 101.75$ 199.30$ 298.95$ 398.60$ 498.25$ 597.91$ 34.24$ 6 YD 126.55$ 248.92$ 373.38$ 497.85$ 622.28$ 746.78$ 42.57$ 8 YD 151.35$ 298.56$ 447.82$ 597.08$ 746.39$ 895.65$ 50.93$ SIZE 1 X 6 YD 74.64 OCC ONLYper month 8 YD 88.84 OCC ONLY per month Size Type Delivery Rental Per Day Total Per Load Deposit Per Cont 20 YD OPEN 115.51$ 8.90$ 484.50$ 337.63$ 25 YD OPEN N/A N/A N/A 337.63$ 30 YD OPEN 115.51$ 8.90$ 521.16$ 337.63$ 35 YD OPEN 115.51$ 8.90$ N/A NEGO 40 YD OPEN 115.51$ -$ 657.48$ 337.63$ 28 YD COMP NEGO NEGO NEGO NEGO 30 YD COMP NEGO NEGO NEGO NEGO 35 YD COMP NEGO NEGO NEGO NEGO 40 YD COMP NEGO NEGO NEGO NEGO 42 YD COMP NEGO NEGO NEGO NEGO Per Ton Monthly Rental Total per Load 20 YD OPEN 15.41$ 70.07$ 274.23$ FRANCHISE FEE 12% Commercial Handload 1 X Per Week 20.16$ Per Month (4 bag limit) Casters 34.67$ Per Month Extra Yardage 35.00$ Locks 32.90$ Per Month Residential Curbside Trash 13.50$ Per Month Residential Recyling (18 Gal Bins)4.77$ Per Month Residential & Recycle TOTAL 18.27$ Per Month Mud Containers COMMERCIAL FRONT-LOAD RATES PICKUPS PER WEEK COMMERCIAL ROLLOFF RATES COMMERCIAL RECYCLING (OCC ONLY)Proposed Rates –Includes Franchise Fee of 12% Town Council Meeting Page 65 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-217-T Name: Status:Type:Agenda Item Draft File created:In control:7/28/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action Amending Joint General/Special Election Ordinance 2020-01 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek) Attachments:Staff Report - Ord. 2020-08.pdf ORD 2020-08 Amending ORD 2020-01 - Calling May 2020 General Election.pdf (DRAFT) - Denton County Election Contract.pdf Action ByDate Action ResultVer. Take appropriate action Amending Joint General/Special Election Ordinance 2020-01 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek) Town Council Meeting Page 66 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Leticia Vacek, Town Secretary CC: Steve Norwood, Town Manager Re: Ordinance 2020-08, Town Council Meeting, August 11, 2020 Agenda Item: Take appropriate action Amending Joint General/Special Election Ordinance 2020-01 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services. Strategic Link: Administrative & Financial Services – Provide strong internal and external marketing and communications. The extended Early Voting Period will be advertised on the Town’s Web Page and the Town Marquees as well as distributed via social media. Background and Explanation: Amending Ordinance 2020-01 which called the Town’s General/Special Election to extend the Early Voting Period, providing for the voters to be able to deliver their marked ballot in person to the Early Voting Clerk’s office (Denton and Tarrant County Election offices) prior to and including on Election Day; November 3, 2020; and providing for the Implementation of Health Protocols by Election Officials to conduct voting safely protecting voters and election workers. In addition, authorizing contracts be executed with Denton and Tarrant counties to provide Election Services; and implementing other necessary procedures and processes to administer the election in accordance with the Governor’s Proclamation and the Texas Election Code. Governor Abbott executed a Proclamation extending the Early Voting Period beginning October 13- October 30, 2020 and providing for other provisions. Contracts are required to be executed by each entity conducting an Election with the counties within their boundaries. Denton County has provided a Draft Contract and Early Voting Schedule. Tarrant County indicated their contract is similar but will not be available to entities until September. Tarrant County did provide their Early Voting Schedule for public consumption. Town Council Meeting Page 67 of 205 August 11, 2020 Page 2 of 2 Financial Considerations: Too early to determine as this is based on the number of entities conducting an election. Legal Review: Reviewed by Town Attorney. Board/Commission/or Committee Recommendation: Not applicable Financial Considerations: Not applicable. Staff Recommendation: Staff recommends approval of the Ordinance and Execution of the Election Services contract. Attachments: • Ordinance 2020-08 Town Council Approval: __________________________________ Mayor C. Nick Sanders or designee Town Council Meeting Page 68 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2020-08 AN ORDINANCE AMENDING ORDINANCE 2020-01 OF THE TOWN OF TROPHY CLUB, TEXAS, ORDERING AND CALLING A JOINT GENERAL ELECTION FOR THE TOWN OF TROPHY CLUB (“TOWN”) TO BE HELD ON NOVEMBER 3, 2020 AND EXTENDING THE EARLY VOTING BEGINNING OCTOBER 13 – OCTOBER 30, 2020 PER GOVERNOR ABBOTT’S PROCLAMATION OF JULY 27, 2020 AND PROVIDING THAT VOTERS BE ABLE TO DELIVER A MARKED BALLOT IN PERSON TO THE EARLY VOTING CLERK (DENTON AND TARRANT COUNTY ELECTION OFFICES) PRIOR TO AND INCLUDING ON ELECTION DAY; AND PROVIDING THAT ELECTION OFFICIALS IMPLEMENT PROTOCOLS TO CONDUCT ELECTIONS SAFELY PROTECTING VOTERS AND ELECTION WORKERS; AND AUTHORIZING THE EXECUTION OF JOINT ELECTION CONTRACTS WITH DENTON AND TARRANT COUNTIES FOR ELECTION SERVICES FOR THE PURPOSE OF ELECTING TO THE TOWN COUNCIL ONE (1) MAYOR FOR A THREE (3) YEAR TERM AND ONE (1) COUNCILMEMBER FOR PLACE NO. 1 AND ONE (1) COUNCILMEMBER FOR PLACE NO. 2, EACH FOR A THREE YEAR TERM; ESTABLISHING OTHER PROCEDURES FOR CONDUCTING THE ELECTION; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 3.004 of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a Joint General Election; and authorize Contracts to be executed with Denton and Tarrant Counties for Election Services; WHEREAS, the Town Council finds and declares that the meeting at which this Ordinance is open to the public as required by law, and that public notice of the time, place, and purpose of such meeting was given as required by Chapter 551, Texas Government Code, as amended; and WHEREAS, because the Town of Trophy Club is located in both Denton and Tarrant Counties, the Town will enter into Election Services Contracts with Denton and Tarrant Counties; and WHEREAS, the Election shall be conducted in accordance with the code under the jurisdiction of Denton and Tarrant County Elections Administrators and among other participating entities. Contracts will be incorporated herein as Exhibits “A” and “B”. WHEREAS, the Town Council authorized the Postponement of their General, Special/Charter Election Date to November 3, 2020 per Governor Abbott’s March 2020 Proclamation allowing political subdivisions to move their elections to November 3, 2020; from 7 am to 7 pm; and WHEREAS, the Town Council will go forth with the previously Ordered Joint General/Special Election for the purpose of electing one (1) Mayor for a three year term Town Council Meeting Page 69 of 205 August 11, 2020 ORD 2020-08 Page 2 of 7 and one (1) Councilmember for Place No. 1 and one (1) Councilmember for Place No. 2, each for a three (3) year term; NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS THAT: INCORPORATION OF PREMISES All Sections outlined in Ordinance 2020-01 remain unchanged and in effect unless otherwise noted herein, and have been and will be carried out per the Town Charter, Texas Election Code; and in accordance with Governor Abbot’s Proclamations issued in March and July 2020 and as stated in Ordinance 2020-08. RUNOFF ELECTION If no candidate receives a majority of all votes cast for his or her office at such election as required to be lawfully elected, there shall be a runoff election held. The Runoff Election shall be conducted as required by the Town Charter and the Texas Election Code. Notwithstanding the foregoing, the Runoff Election Date has been set for December 8, 2020. ELECTION CONTRACTS Since the Town of Trophy Club is located in both Denton County and Tarrant County, the Mayor, or his designee, is authorized to execute the necessary contracts for the administration of the November 3, 2020 Election to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Denton County Election and/or Tarrant County Election Administrators. Upon approval by the Town Council, a Joint Election Agreement between the Town and the Denton County Elections shall be incorporated herein by reference as Exhibit “A”. Upon approval by the Town Council, a Joint Election Agreement between the Town and the Tarrant County Elections shall be incorporated herein by reference as Exhibit “B”. ELECTIONS ADMINISTRATION 8.1 Denton County. The Denton County Elections Administrator, Frank Phillips, is hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process early voting by mail and to conduct Early Voting by Personal Appearance. Early Voting by mail shall be conducted within the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, P.O. Box 1720, Denton, Texas 76202. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early Voting by Personal Appearance shall be conducted during the times and dates at the locations designated on Exhibit “C” hereto. The Main Early Voting Polling location is hereby designated to be Denton County Elections Administration, 701 Kimberly Drive, Denton, Texas 76208. Early Voting by Personal Appearance shall be conducted by the Early Voting Clerk, at the main early voting polling location listed above, and at the locations designated on Exhibit “C” hereto; such locations may be changed or additional early voting locations may be added Town Council Meeting Page 70 of 205 August 11, 2020 ORD 2020-08 Page 3 of 7 by the Denton County Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. 8.2 Tarrant County. The Tarrant County Elections Administrator, Heider Garcia, is hereby appointed as Tarrant County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process early voting by mail and to conduct Early Voting. Early Voting by mail shall be conducted within the requirements of the Code. Ballot applications and ballots voted by mail shall be sent to: Early Voting Clerk, P.O. Box 961011, Fort Worth, Texas 76161-0011. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early Voting by Personal Appearance shall be conducted during the times and dates at the locations designated on Exhibit “C” hereto. The Main Early Voting Polling Location is hereby designated to be Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas 76111. Early Voting by Personal Appearance shall be conducted by the Early Voting Clerk, at the main early voting polling location listed above, and at the locations designated on Exhibit “C” hereto; such locations may be changed or additional early voting locations may be added by the Tarrant County Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. NOTICE OF ELECTION PUBLICATION Notice of the Election shall be given by posting and publishing a Notice of Election containing a substantial copy of this Ordinance in both English, Spanish, and Vietnamese (Tarrant Only) at Trophy Club Town Hall bulletin board used for posting notices of the Town Council Meetings and by publication of said notice one time in a newspaper of general circulation published within the Town, the date of the publication to be not earlier than the 30th day or later than the 10th day before election day or otherwise necessary. ELECTION CONTRACTS The Town Manager or the Town Secretary is authorized to amend or supplement the Contracts to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Elections Administrators. Attached and incorporated are Exhibits “A” and “B” which are copies of the Joint Election Contracts between the Town and Denton and Tarrant Counties for Election Services. CANVASS OF ELECTION Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass the Election not earlier than November 11, 2020 and not later than November 17, 2020. Notice of the time and place for canvass shall be posted on the official bulletin board in the same manner as required by the Open Meetings Act for other Town Council Meetings in accordance with the Chapter 551 of the Local Government Code. VOTING RIGHTS ACT The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney, are hereby authorized and directed to take any and all actions necessary to comply with Town Council Meeting Page 71 of 205 August 11, 2020 ORD 2020-08 Page 4 of 7 the provisions of the Code and the Federal Voting Rights Act in carrying out and conducting the Election, whether or not expressly authorized herein. SEVERABILITY It is hereby declared to be the intent of the Town Council of the Town of Trophy Club that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the Town Council without incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or section. EFFECTIVE DATE This Ordinance shall take effect immediately upon adoption. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 11th day of August 2020. C. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: [SEAL} Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO APPROVED TO AS FORM: J. David Dodd III, Town Attorney Town of Trophy Club, Texas Town Council Meeting Page 72 of 205 August 11, 2020 ORD 2020-08 Page 5 of 7 EXHIBIT “A” JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY ELECTIONS Incorporated By Reference Town Council Meeting Page 73 of 205 August 11, 2020 ORD 2020-08 Page 6 of 7 EXHIBIT “B” JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY ELECTIONS Incorporated By Reference Town Council Meeting Page 74 of 205 August 11, 2020 ORD 2020-08 Page 7 of 7 EXHIBIT “C” NOTICE FOR EARLY VOTING Incorporated By Reference Trophy Club Denton County voters may only vote at the early voting polling locations as designated and maintained by Denton County throughout the County. Trophy Club Tarrant County voters may only vote at the early voting polling locations as designated and maintained by Tarrant County throughout the County. The Order of Election will be amended at a later date to include early voting sites added due to joint elections with other political subdivisions. Denton County Early voting by personal appearance will be conducted at: Locations designated by Denton County: Tuesday, October 13 Wednesday, October 14 Thursday, October 15 Friday, October 16 Saturday, October 17 Sunday, October 18 Monday, October 19 Tuesday, October 20 Wednesday, October 21 Thursday, October 22 Friday, October 23 Saturday October 24 Sunday October 25 Monday, October 26 Tuesday, October 27 Wednesday, October 28 Thursday, October 29 Friday, October 30 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 11:00 a.m. to 4:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 11:00 a.m. to 4:00 p.m. 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m Tarrant County Early voting by personal appearance will be conducted at: Locations designated by Tarrant County: Tuesday, October 13 Wednesday, October 14 Thursday, October 15 Friday, October 16 Saturday, October 17 Monday, October 19 Tuesday, October 20 Wednesday, October 21 Thursday, October 22 Friday, October 23 Saturday, October 24 Sunday October 25 Monday, October 26 Tuesday, October 27 Wednesday, October 28 Thursday, October 29 Friday, October 30 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m 8:00 a.m. to 5:00 p.m 7:00 a.m. to 7:00 p.m 11:00 a.m. to 4:00 p.m. 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m Town Council Meeting Page 75 of 205 August 11, 2020 THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES This CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions, herein referred to as “participating authority or participating authorities” located entirely or partially inside the boundaries of Denton County: Participating Authorities: [entities] This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint [election-date] election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as “Elections Administrator.” RECITALS Each participating authority listed above plans to hold a General or Special Election on [election- date]. Denton County plans to hold county-wide voting for this General Election. The County owns the Hart InterCivic Verity Voting System, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions (participating authorities) desire to use the County’s voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections, in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all parties, IT IS AGREED as follows: I. ADMINISTRATION The participating authorities agree to hold a “Joint Election” with Denton County and each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. Town Council Meeting Page 76 of 205 August 11, 2020 It is understood that other political subdivisions may wish to participate in the use of the County’s Verity voting system and polling places, and it is agreed that the Elections Administrator may enter into other election agreements and contracts for election services for those purposes, on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority’s governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating authority, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). All Early Voting and Election Day voting locations shall be within the boundaries of Denton County. The proposed voting locations are listed in Exhibit A of this agreement. In the event a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Exhibit A. If polling place(s) for the [election-date] joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than November 2, 2020 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision’s polling place names, addresses, and room or suite number, if applicable, in effect for the [election-date] election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Town Council Meeting Page 77 of 205 August 11, 2020 Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election officials who are fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Election judges and clerks who attend in-person voting equipment training and/or procedures training, shall be compensated at the rate of $10 an hour. Election judges and clerks that elect to complete online training shall be compensated as a rate of a flat $30. In the event that as election judge or clerk completes both in-person and online training, they shall be compensated for the training resulting in the highest pay and will not be compensated for both trainings. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying them of their appointment, the dates/times and locations of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County pursuant to Texas Election Code Section 32.091. The election judge, or their designee, will receive an additional sum of $25.00 for picking up the election supplies and equipment prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Likewise, the Lead Clerk in Early Voting, or their designee, will receive an additional sum of $25.00 for picking up the election supplies prior to the first day of Early Voting and for returning the supplies and equipment to the Elections Department after Early Voting has ended. The compensation rates established by Denton County are: Early Voting – Lead Clerk ($12/ hour), Clerk ($10/ hour) Town Council Meeting Page 78 of 205 August 11, 2020 Election Day – Presiding Judge ($12/hour), Alternate Judge ($11/ hour), Clerk ($10/ hour) The Elections Administrator may employ other personnel necessary for the proper administration of the election, as well as, pre and post election administration. In such cases, costs shall be pro- rated among participants of this contract. Part-time help is included as is necessary to prepare for the election, to ensure the timely delivery of supplies during Early Voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working in support of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006. If elections staff is required outside of the hours of the office’s normal scope of business, the entity(ies) responsible for the hours will be billed for those hours. The Elections Administrator will determine when those hours are necessary, the number of staff and whom are necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5 times the staff's hourly rate (See Sections XV #10). The Election Administrator has the right to waive these costs as they see fit. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County’s Verity voting system and equipment, official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. Any additional required materials (required by the Texas Election Code) must be provided by the participating authorities, and delivered to the Elections Office thirty-three (33) calendar days (October 1, 2020) prior to Election Day. If this deadline is not met, the material must be delivered by the participating authorities, to all Early Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall be responsible for conducting all required testing of the voting equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority’s ballot is to be printed). Said list must be provided to the Elections Office within three (3) business days following the last day to file for a place on the ballot or after the election is ordered, whichever is later. Said list must be in a Word document, the Town Council Meeting Page 79 of 205 August 11, 2020 information must be in an upper and lower case format, be in Arial 12 point font, and contain candidate contact information for the purposes of verifying the pronunciation of each of the candidates’ names. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority’s candidates and/or propositions. Each participating authority shall be responsible for proofing and approving the audio recording of the ballot insofar as it pertains to that authority’s candidates and/or propositions. The approvals must be finalized with the Elections Office within five (5) calendar days of receipt of the proofs, or the provided proofs shall be considered approved. The joint election ballots shall list the County’s election first. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged with the appropriate school district ballot content appearing on the ballot following the County’s election, followed by the appropriate city ballot content, and followed by the appropriate water district or special district ballot content. Early Voting by personal appearance and on Election Day shall be conducted exclusively on Denton County’s Verity voting system including provisional ballots. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on the relevant employees upon hiring as required by Election Code 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator’s permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authorities shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed within Exhibit A of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. All requests for Temporary Early Voting Locations will be considered, and determined based on the availability of sites and if it is within the Election Code parameters. All costs for temporary sites including coverage by Election Administration staff will be borne by the requesting authority. The Elections Administrator will determine when those hours are necessary, the number of staff and whom are necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a Town Council Meeting Page 80 of 205 August 11, 2020 rate of 1.5 times the staff’s hourly rate (See Sections XV #10). The Election Administrator has the right to waive these costs as they see fit. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address of the Early Voting Clerk is as follows: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Email: elections@dentoncounty.com Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots that are sent by a contract carrier (ie. UPS, FedEx, etc.) shall be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 Email: elections@dentoncounty.com The Elections Administrator shall post on the county website, the participating authority’s Early Voting Roster on a daily basis. In accordance with Section 87.121 of the Election Code, the daily roster showing the previous day’s early voting activity will be posted no later than 11:00 AM each business day. VII. EARLY VOTING BALLOT BOARD Denton County shall appoint the Presiding Judge of an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Town Council Meeting Page 81 of 205 August 11, 2020 Counting Station Manager: Brandy Grimes, Deputy Elections Administrator Tabulation Supervisor: Jason Slonaker, Technology Resources Coordinator Presiding Judge: Early Voting Ballot Board Judge Alternate Judge: Early Voting Ballot Board Alternate Judge The counting station manager or their representative shall deliver timely cumulative reports of the election results as precincts report to the central counting station and are tabulated by posting on the Election Administrator's Election Night Results website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station (if requested) and by posting to the Election Administrator's Election Night Results website. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County’s voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct returns that are required by Texas Election Code Section 67.004 for the participating authorities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or their designee, of the date of the canvass, no later than three days after Election Day. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority for uploading, by each participating authority, to the Secretary of State’s Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside of Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within three (3) business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Town Council Meeting Page 82 of 205 August 11, 2020 Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the [election-date] election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Tuesday, December 8, 2020, with early voting being held in accordance with the Election Code. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of the costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula, which is based on the number of registered voters within the district per Elections Day polling place. Costs for polling places shared by more than one participating authority shall be pro-rated among the participants utilizing that polling place. It is agreed that the charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority’s election is conducted at more than one Election Day polling place, there shall be no charges or fees allocated to the participating authority for the cost of the Election Day polling place in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority’s polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the cost associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for an equal portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non-temporary) early voting site within their jurisdiction shall pay an equal portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority’s voters. Cost for all in-person and provisional ballots and Poll Pad paper shall be allocated according to the actual number of ballots issued to each participating authority’s voter. Each participating authority agrees to pay the Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. Town Council Meeting Page 83 of 205 August 11, 2020 The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with an individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided by the Texas Election Code, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county and/or fewer than 500 registered voters in Denton County, and that do not have an Election Day polling place or early voting site within their Denton County territory shall pay a flat fee of $400 for election expenses. Election expenses, including but not limited to, overtime charges for Election Office staff, and any unforeseen expenses needed to conduct the election, will be borne by the participating authority or authorities, affected. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fees, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, as addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority, as well as, to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Town Council Meeting Page 84 of 205 August 11, 2020 Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the appropriate participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authorities agree that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor, and the participating authority’s official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County’s election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. Town Council Meeting Page 85 of 205 August 11, 2020 5. In the event that one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9. Failure for a participating authority to meet the deadlines as outline in this contract may result in additional charges, including but not limited to, overtime charges, etc. 10. Elections Staffing Hourly Rate (includes all benefit pay): Absentee Voting Coordinator $40.028 Voter Registration Clerk $30.072 - $33.303 Technology Resources Coordinator $43.283 Elections Technician $30.525 - $34.768 Voter Registration Coordinator $37.508 Training Coordinator $41.905 Election Coordinator $34.768 11. Nonperformance of either party shall be excused, and the nonperforming party shall have no liability to the other party, to the extent that performance is rendered impossible by any act of God, storm, fire, flood, casualty, unanticipated work stoppage, strike, lock out labor dispute, civic disturbance, riot, war, national emergency, governmental acts or orders or other restrictions, act of public enemy, failure of suppliers, or any other reason where failure to perform is beyond the reasonable control of and is not caused by the negligence of the performing party. If a party is prevented from performing its obligations by an event of force majeure, then either party may terminate this agreement by written notice to the other party. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority’s obligation under the terms of this agreement shall be calculated after the [election-date] election (or runoff election, if Town Council Meeting Page 86 of 205 August 11, 2020 applicable). The participating authority’s obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided as soon as practicable. The total estimated obligation for each participating authority under the terms of this agreement shall be as follows: [costs] [pagebreak] THIS PAGE INTENTIONALLY BLANK. Town Council Meeting Page 87 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-226-T Name: Status:Type:Agenda Item Draft File created:In control:8/4/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action Amending Charter Election Ordinance 2020-03 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek). Attachments:Staff Report - Ord. 2020-09.pdf ORD 2020-09 amending ORD. 2020-03 - Charter Review Commission.pdf.pdf (DRAFT) - Denton County Election Contract.pdf Action ByDate Action ResultVer. Take appropriate action Amending Charter Election Ordinance 2020-03 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services (L. Vacek). Town Council Meeting Page 88 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Leticia Vacek, Town Secretary CC: Steve Norwood, Town Manager Re: Ordinance 2020-09, Town Council Meeting, August 11, 2020 Agenda Item: Take appropriate action Amending Charter Election Ordinance 2020-03 by Extending the Early Voting Period beginning October 13 - October 30, 2020 and Authorizing Contracts with Denton and Tarrant Counties for the Administration of Election Services. Strategic Link: Administrative & Financial Services – Provide strong internal and external marketing and communications. The extended Early Voting Period will be advertised on the Town’s Web Page and the Town Marquees as well as distributed via social media. Background and Explanation: Amending Charter Election Ordinance 2020-03 which called the Town’s General/Special Election to extend the Early Voting Period, providing for the voters to be able to deliver their marked ballot in person to the Early Voting Clerk’s office (Denton and Tarrant County Election offices) prior to and including on Election Day; November 3, 2020; and providing for the Implementation of Health Protocols by Election Officials to conduct voting safely protecting voters and election workers. In addition, authorizing contracts be executed with Denton and Tarrant counties to provide Election Services; and implementing other necessary procedures and processes to administer the election in accordance with the Governor’s Proclamation and the Texas Election Code. Governor Abbott executed a Proclamation extending the Early Voting Period beginning October 13- October 30, 2020 and providing for other provisions. Contracts are required to be executed by each entity conducting an Election with the counties within their boundaries. Denton County has provided a Draft Contract and Early Voting Schedule. Tarrant County indicated their contract is similar but will not be available to entities until September. Tarrant County did provide their Early Voting Schedule for public consumption. Town Council Meeting Page 89 of 205 August 11, 2020 Page 2 of 2 Financial Considerations: Too early to determine as this is based on the number of entities conducting an election. Legal Review: Reviewed by Town Attorney. Board/Commission/or Committee Recommendation: Not applicable Financial Considerations: Not applicable. Staff Recommendation: Staff recommends approval of the Ordinance and Execution of the Election Services contract. Attachments: • Ordinance 2020-09 Town Council Approval: __________________________________ Mayor C. Nick Sanders or designee Town Council Meeting Page 90 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2020-09 AN ORDINANCE, AMENDING ORDINANCE 2020-03 OF THE TOWN OF TROPHY CLUB ORDERING AND CALLING A CHARTER AMENDMENT ELECTION FOR THE TOWN OF TROPHY CLUB (“TOWN”) TO BE HELD ON NOVEMBER 3, 2020 AND EXTENDING THE EARLY VOTING PERIOD BEGINNING OCTOBER 13 THROUGH OCTOBER 30, 2020 PER GOVERNOR ABBOTT’S PROCLAMATION OFJULY 27, 2020 AND PROVIDING THAT VOTERS BE ABLE TO DELIVER A MARKED BALLOT IN PERSON TO THE EARLY VOTING CLERK (DENTON AND TARRANT COUNTY ELECTION OFFICES) PRIOR TO AND INCLUDING ON ELECTION DAY; AND PROVIDING THAT ELECTION OFFICIALS IMPLEMENT HEALTH PROTOCOLS TO CONDUCT ELECTIONS SAFELY PROTECTING VOTERS AND ELECTION WORKERS; AUTHORIZING THE EXECUTION OF JOINT ELECTION CONTRACTS WITH DENTON COUNTY AND TARRANT COUNTY FOR ELECTION SERVICES; FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF THE TOWN OF TROPHY CLUB: THREE PROPOSITIONS RELATING TO THE AMENDMENT OF THE HOME RULE CHARTER FOR THE TOWN; ESTABLISHING A DATE FOR CANVASSING RETURNS; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 41.001 (a) (2) of the Texas Election Code (hereinafter the "Code") establishes the first Saturday of November as a Uniform Election Date for the purposes of conducting a General or Charter Amendment Election; and WHEREAS, Section 3.004 of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General or Special Election; and WHEREAS, the Town Council finds and declares that the meeting at which this Ordinance is considered is open to the public as required by law, and that public notice of the time, place, and purpose of such meeting was given as required by Chapter 551, Texas Government Code, as amended; and WHEREAS, Section 3.005 of the Texas Election Code provides that an election ordered by an authority of a municipality shall be ordered not later than the 62nd day before Election Day; and WHEREAS, because the Town of Trophy Club is located in both Denton County and Tarrant Counties, the Town will enter into Election Services Contracts with Denton and Tarrant Counties for Election Services; and WHEREAS, the Election shall be conducted in accordance with the Code under the jurisdiction of the Denton and Tarrant County Elections Administrators and among other participating entities. Contracts will be incorporated herein as Exhibits “A” and “B”; and WHEREAS, Section 85.004 of the Texas Election Code provides that an Election Order/ Election Notice must state the location of each Early Voting Polling Place; and Town Council Meeting Page 91 of 205 August 11, 2020 ORD 2020-09 Page 2 of 12 WHEREAS, the Town's first Home Rule Charter was adopted by the residents of Trophy Club at an election held on Tuesday, November 2, 2004 (hereinafter "Charter") and was subsequently amended at an election held in May, 2009; and WHEREAS, pursuant to Section 9.001 of the Texas Local Government Code and Article 11, Section 5 of the Texas Constitution, the Town is authorized to amend their Municipal Charter; and WHEREAS, on September 24, 2019, the Town Council adopted Resolution No. 2019-25 appointing a Charter Review Commission pursuant to Section 11.15 of the Town Charter (hereinafter “CRC”); and WHEREAS, the CRC reviewed the Charter and made recommendations for proposed amendments; and WHEREAS, the group proposed various amendments which were considered by Council at an open public meeting; and WHEREAS, Council has determined it is appropriate to submit all three (3) of the amendments proposed by the CRC to the qualified voters at the November 3, 2020 election (hereinafter “Proposed Amendments”), that date being more than two years after the Town’s last Charter adoption in May, 2009 and a date later than the 30th day after the adoption of this Ordinance; and WHEREAS, the Town Council finds that each proposition contained in the Proposed Amendments covers one subject and that the ballot language provided is prepared to fairly and clearly apprise the voters of the nature of the Proposed Amendments; and WHEREAS, the Town Council finds that upon the canvassing of the returns of the November 3, 2020 Election, those propositions that are approved by a majority of the voters in accordance with State Law, the Town’s Home Rule Charter, this Ordinance and election order, shall be enacted as part of the Town’s Home Rule Charter and such Charter provisions shall be enacted as set forth in this Ordinance; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1 INCORPORATION OF PREMISES All of the above premises are true and correct and are hereby incorporated in the body of this Ordinance as if fully set forth herein. All qualified voters of the Town shall be eligible to vote at the Election. Town Council Meeting Page 92 of 205 August 11, 2020 ORD 2020-09 Page 3 of 12 SECTION 2 DATE OF ELECTION It is hereby ordered that a General and Special/Charter Election (collectively the "Election") shall be held in and throughout the Town of Trophy Club on Tuesday, November 3, 2020 using a combined ballot. SECTION 3 PURPOSE OF ELECTION 3.2 The purpose for the Special Election is as follows: A. To hold an election on Measures, to wit: three (3) amendments to the Town's Home Rule Charter, adopted in 2004 as amended in 2009, three (3) of such amendments having been proposed by the 2019-2020 Charter Review Commission for the Town of Trophy Club and having been reviewed by the Town Council. Voters shall be permitted to vote "For" or "Against" on each of the Proposed Amendments. SECTION 4 BALLOT LANGUAGE ON MEASURES The official ballots for the Special Election shall be prepared in accordance with the Texas Election Code so as to permit the electors to vote “FOR” or “AGAINST” on each proposition, as required for an election on a measure, with the ballots to contain such provisions, and language as required by law, and with such propositions to be expressed substantially as follows: 4.01 PROPOSITION NO. 1 CONFLICT OF INTEREST AND ABSTENTION; AN AMENDMENT TO SECTION 3.20 TO DELETE SECTION 3.20 (b) AND CHANGE THE TITLE TO: CONFLICT OF INTEREST, THIS WOULD REMOVE THE REQUIREMENT TO RECORD AN ABSTENTION AS A NO VOTE. [ ] FOR [ ] AGAINST If this proposition is approved by the majority of voters voting at the Election, Article III, Section 3.20 shall be amended in accordance with the language as set forth below (revisions being voted upon noted with additions in bold and deletions with strike through) and all paragraphs and sections not specifically amended shall remain in effect as set forth in the Town’s 2013 Amended Home Rule Charter with the Council retaining the authority to renumber and rearrange all articles, sections and paragraphs of the Charter, or any amendments thereto, as it deems appropriate pursuant to Section 11.12 of the Charter: 3.20 Conflict of Interest and Abstention (a) Conflict of Interest. Should any person on the Town Council have a conflict of interest, pursuant to any State laws and/or Town ordinances regulating conflicts of interest of municipal officers, with an agenda item then before the Town Council, he shall openly declare same before Town Council Meeting Page 93 of 205 August 11, 2020 ORD 2020-09 Page 4 of 12 discussion proceeds, and he is thereby prohibited from discussing the item or voting on the question, and is not considered as present and voting for the purposes of the tally. (b) Abstention. Should any person on the Town Council choose to abstain from voting on any question before the Town Council, where no conflict of interest exists, the person's vote shall be recorded as a negative vote in the official minutes of the meeting. 4.02. PROPOSITION NO. 2: CHARTER REVIEW COMMISSION; AN AMENDMENT TO SECTION 11.15 CHANGING THE INTERVALS OF CHARTER REVIEW FROM NOT MORE THAN SEVEN (7) YEARS TO NOT MORE THAN TEN (10) YEARS [ ] FOR [ ] AGAINST If this proposition is approved by the majority of voters voting at the Election, Article III, Sections 3.02(a)(1) shall be amended in accordance with the language as set forth below (revisions being voted upon noted with additions in bold and deletions with strike through) and all paragraphs and sections not specifically amended shall remain in effect as set forth in the Town’s 2013 Amended Home Rule Charter with the Council retaining the authority to renumber and rearrange all articles, sections and paragraphs of the Charter, or any amendments thereto, as it deems appropriate pursuant to Section 11.12 of the Charter: 11.15 Charter Review Commission The Council shall appoint a Charter Review Commission at intervals of not more than seven (7) ten (10) years. The Commission shall consist of nine (9) qualified voters of the Town. Each council member shall appoint one member to serve on the Charter Review Commission, and remaining members shall be appointed by vote of the Council. The Commission shall review the Town Charter and make Charter amendment recommendations, where appropriate, that will help protect or enhance the rights, powers and benefits of all Trophy Club residents. It shall be the duty of the Charter Review Commission to: (a) Inquire into the operation of the Town government under the Charter and determine whether any provisions require revision. To this end, public hearings may be held; (b) Propose any recommendations it deems desirable to ensure compliance with this Charter; (c) Propose amendments to this Charter to improve its effective application to current conditions; and (d) Report its findings and present its proposed amendments to the Town Council. The Council shall receive and have published in the Town's official newspaper the Charter Review Commission's final report. It shall consider any recommendations and, if any amendments are presented, may order the amendment or amendments submitted to the voters of the Town. The term of office of [the] Commission shall be six (6) months or longer if extended by the Council and, at the completion of such term, a report of the proceedings of the Commission shall be filed with the Town Secretary and shall become public record. Town Council Meeting Page 94 of 205 August 11, 2020 ORD 2020-09 Page 5 of 12 4.03. PROPOSITION NO. 3: ARTICLE XII TRANSITIONAL PROVISIONS; AN AMENDMENT TO DELETE ARTICLE XII WHICH ESTABLISHED THE TRANSITIONAL PROCEDURES FOR THE TOWN TO FOLLOW AFTER THE ORIGINAL CHARTER WAS PASSED. THE TRANSITION HAS BEEN COMPLETED. [ ] FOR [ ] AGAINST If this proposition is approved by the majority of voters voting at the Election, Article XII, shall be amended in accordance with the language as set forth below (revisions being voted upon noted with additions in bold and deletions with strike through) and all paragraphs and sections not specifically amended shall remain in effect as set forth in the Town’s 2013 Amended Home Rule Charter with the Council retaining the authority to renumber and rearrange all articles, sections and paragraphs of the Charter, or any amendments thereto, as it deems appropriate pursuant to Section 11.12 of the Charter: Article XII. Transitional Provisions 12.01 Interim Municipal Government Nothing in this Charter except as otherwise specifically provided shall affect or impair the rights or privileges of persons who are Town officers or employees at the time of its adoption. 12.02 Persons Serving on Boards, Commissions or Corporations Persons serving on any board, commission or corporation at the time of the adoption of this Charter shall continue to serve until their term shall have expired or until their successors shall have qualified. 12.03 Effect of this Charter on Existing Law All ordinances, resolutions, rules and regulations in force in the Town on the effective date of this Charter, and not in conflict with this Charter, shall remain in force until altered, amended or repealed. All taxes, assessments, liens, encumbrances and demands, of or against the Town, fixed or established before or on the effective date of this Charter shall be valid when properly fixed or established either under the law in force at the time of beginning of such proceedings or under the law after the adoption of this Charter. 12.04 Continuance of Contracts, Franchises and Succession of Rights All contracts including without limitation franchises entered into by the Town or for its benefit prior to the taking effect of this Charter shall continue in full force and effect. Public improvements for which legislative steps have been taken under laws or ordinances existing at the time this Charter takes effect may be carried to completion in accordance with the provisions of such existing laws or ordinances. All suits, taxes, penalties, forfeitures and all other rights, claims, and demands, which have accrued under the laws, heretofore in force governing the Town shall belong to and be vested in and shall be prosecuted by and for the use and benefit of the corporation hereby created, and shall not in any way be diminished, affected or prejudiced by the adoption and taking effect of this Charter. Town Council Meeting Page 95 of 205 August 11, 2020 ORD 2020-09 Page 6 of 12 12.05 Submission of Charter to Voters The Charter Commission in preparing this Charter concludes that it is impracticable to segregate each subject so as to permit a vote of “yes” or “no” on the same, for the reason that the Charter is so constructed that in order to enable it to work and function it is necessary that it should be adopted in its entirety. For these reasons, the Charter Commission directs that the said Charter be voted upon as a whole and that it shall be submitted to the qualified voters of the Town at an election to be held for that purpose on Tuesday, November 2, 2004. Not less than thirty days prior to such election, the Council shall cause the Town Secretary to mail a copy of this Charter to each qualified voter of the Town as appears from the latest certified list of registered voters. If a majority of the qualified voters voting in such election shall vote in favor of the adoption of this Charter, it shall immediately become the governing law of the Town, until amended or repealed. The form of the ballot for use in such election shall be as follows: FOR THE ADOPTION OF THE CHARTER AGAINST THE ADOPTION OF THE CHARTER SECTION 5 VOTING PRECINCTS The voting precincts for the Election are designated by their respective county precinct numbers. The proposed dates, times and locations of early voting for Denton and Tarrant Counties are set forth in Exhibit “C”, a copy of which is attached hereto and incorporated herein. Exhibit “C” shall be amended to include the final schedule of times and locations of Early Voting for both Town of Trophy Club Denton and Tarrant County residents upon announcement by the Denton or Tarrant County Elections Administrator. Notwithstanding the foregoing, the early voting times and locations set forth in Exhibit “C” may be changed without further action of the Town Council if so directed by the Elections Administrator for Denton or Tarrant County. In addition to the Early Voting Polling Locations within the Town, all Denton and Tarrant County Trophy Club Voters may vote at all Early Voting Polling Locations as designated and maintained throughout their respective County; and The Elections Administrator is hereby authorized and directed to make such changes in polling locations as may be necessary for the proper conduct of the Election. Each polling place shall be open from 7:00 a.m. to 7:00 p.m. on Election Day. SECTION 6 ELECTIONS ADMINISTRATION The Denton County Elections Administrator, Frank Phillips, is hereby appointed as Denton County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process Early Voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be mailed or hand delivered to: Early Voting Clerk, 701 Kimberly Drive, Suite A101, Denton, Texas 76208. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members Town Council Meeting Page 96 of 205 August 11, 2020 ORD 2020-09 Page 7 of 12 of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early voting by personal appearance shall be conducted at the times on the dates and at the locations designated on Exhibit “A” hereto. The Main Early Voting Polling Place is hereby designated to be 701 Kimberly Drive, Suite A101, Denton, Texas 76208. Early Voting shall be conducted by the Early Voting Clerk, at the Main Early Voting Polling location listed above, and at the locations designated on Exhibit “C” hereto; such locations may be changed or additional early voting locations may be added by the Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. The Tarrant County Elections Administrator, Heider Garcia, is hereby appointed as Tarrant County Early Voting Clerk for the Election. Deputy early voting judges/clerks will be appointed as needed to process Early Voting mail and to conduct early voting. Early voting by mail shall be conducted in conformance with the requirements of the Code. Ballot applications and ballots voted by mail shall be mailed or hand delivered to: Early Voting Clerk, P.O. Box 961011, Fort Worth, Texas 76161-0011. The Elections Administrator and/or the Early Voting Clerk are hereby authorized to appoint the members of the Early Voting Ballot Board and the presiding judge and alternate judge in accordance with the requirements of the Code. Early Voting by personal appearance shall be conducted during the times and dates and at the locations designated on Exhibit “C” hereto. The Main Early Voting Polling Place is hereby designated to be 2700 Premier Street, Fort Worth, Texas 76111. Early Voting shall be conducted by the Early Voting Clerk, at the Main Early Voting Polling Location listed above, and at the locations designated on Exhibit “C” hereto; such locations may be changed or additional early voting locations may be added by the Elections Administrator, without further action of the Town Council, as is necessary for the proper conduct of the Election. SECTION 7 COMPENSATION AND EQUIPMENT Compensation shall be determined for election judges and alternate judges in the Election by the Denton and Tarrant County Elections Administrators. The use of the Voting Equipment utilized will be determined by the Denton and Tarrant County Elections Administrators. Paper ballots shall be used for Early Voting by mail. In the November 3, 2020 Election, both Denton and Tarrant County Elections Administrators shall cause ballots to be prepared in the form of the ballot first above prescribed, being in both English, Spanish, and Vietnamese (Tarrant Only) and shall furnish election officials such ballots, in such form, together with any other forms or blanks, in accordance with the Charter of the Town of Trophy Club, the Constitution and laws of the State of Texas and the Voting Rights Act of 1965, and any amendments thereto, insofar as same are applicable. SECTION 8 EARLY VOTING Early Voting Polling Locations will be provided by the Denton and Tarrant County Elections Administrators and amended if necessary respectively by the Denton and Tarrant County Election Administrators. Town Council Meeting Page 97 of 205 August 11, 2020 ORD 2020-09 Page 8 of 12 SECTION 9 ELECTION MATERIALS The election materials enumerated in the Code shall be printed in both English and Spanish and Vietnamese (Tarrant only) for use at the polling places and for early voting for the Election and provisions shall be made for oral assistance to Spanish-speaking voters . SECTION 10 ELECTION RETURNS The election officers shall make returns for the Election in the manner required by law, and the ballots that are properly marked in conformance with the provisions of the Code for votes cast both during the period of early voting and on the day of the Election shall be counted in the manner required by law. SECTION 11 NOTICE OF ELECTION PUBLICATION Notice of the Election shall be provided by posting and publishing a Notice of Election containing a substantial copy of this Ordinance in both English, Spanish and Vietnamese (Tarrant Only) at the Town Hall on the bulletin board used for posting notices of the meetings of the Town Council and by publication of said notice one time in a newspaper of general circulation published within the Town, the date of the publication to be not earlier than the 30th day or later than the 10th day before election day and otherwise necessary. SECTION 12 CANVASS OF ELECTION Pursuant to Section 67.002 of the Texas Election Code, the Town Council will canvass the election not earlier than November 11, 2020 and not later than November 17, 2020. Notice of the time and place for canvass shall be posted on the official bulletin board in the same manner as required by the Open Meeting Act for other Town Council meetings in accordance with the Chapter 551 of the Local Government Code. SECTION 13 VOTING RIGHTS ACT The Mayor and the Town Secretary of the Town, in consultation with the Town Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code and the Federal Voting Rights Act in carrying out and conducting the Election, whether or not expressly authorized herein. SECTION 14 SEVERABILITY It is hereby declared to be the intent of the Town Council of the Town of Trophy Club that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of Town Council Meeting Page 98 of 205 August 11, 2020 ORD 2020-09 Page 9 of 12 competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, or sections of this Ordinance, since the same would have been enacted by the Town Council without incorporation of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 15 ELECTION CONTRACTS The Town Manager or the Town Secretary is authorized to amend or supplement the Contract to the extent required for the Election to be conducted in an efficient and legal manner as determined by the Elections Administrators. Attached and incorporated herein as Exhibits “A” and “B” are copies of joint election contracts between the Town and the Denton and Tarrant County Elections Departments. SECTION 16 ENGROSSMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance as required by the Town Charter. SECTION 17 EFFECTIVE DATE This Ordinance shall take effect immediately upon adoption. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this 11TH day of August, 2020. C. Nick Sanders, Mayor ATTEST: ________________________________ Leticia Vacek, TRMC/CMC/MMC Town Secretary/RMO Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: _________________________________ J. David Dodd III, Town Attorney Town of Trophy Club, Texas Town Council Meeting Page 99 of 205 August 11, 2020 ORD 2020-09 Page 10 of 12 EXHIBIT “A” JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and DENTON COUNTY ELECTIONS Incorporated By Reference Town Council Meeting Page 100 of 205 August 11, 2020 ORD 2020-09 Page 11 of 12 EXHIBIT “B” JOINT ELECTION AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS and TARRANT COUNTY ELECTIONS Incorporated By Reference Town Council Meeting Page 101 of 205 August 11, 2020 ORD 2020-09 Page 12 of 12 EXHIBIT “C” NOTICE FOR EARLY VOTING Incorporated By Reference Trophy Club Denton County voters may only vote at the early voting polling locations as designated and maintained by Denton County throughout the County. Trophy Club Tarrant County voters may only vote at the early voting polling locations as designated and maintained by Tarrant County throughout the County. The Order of Election will be amended at a later date to include early voting sites added due to joint elections with other political subdivisions. Denton County Early voting by personal appearance will be conducted at: Locations designated by Denton County: Tuesday, October 13 Wednesday, October 14 Thursday, October 15 Friday, October 16 Saturday, October 17 Sunday, October 18 Monday, October 19 Tuesday, October 20 Wednesday, October 21 Thursday, October 22 Friday, October 23 Saturday October 24 Sunday October 25 Monday, October 26 Tuesday, October 27 Wednesday, October 28 Thursday, October 29 Friday, October 30 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 11:00 a.m. to 4:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m. 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 11:00 a.m. to 4:00 p.m. 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m Tarrant County Early voting by personal appearance will be conducted at: Locations designated by Tarrant County: Tuesday, October 13 Wednesday, October 14 Thursday, October 15 Friday, October 16 Saturday, October 17 Monday, October 19 Tuesday, October 20 Wednesday, October 21 Thursday, October 22 Friday, October 23 Saturday, October 24 Sunday October 25 Monday, October 26 Tuesday, October 27 Wednesday, October 28 Thursday, October 29 Friday, October 30 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m. 8:00 a.m. to 5:00 p.m 8:00 a.m. to 5:00 p.m 7:00 a.m. to 7:00 p.m 11:00 a.m. to 4:00 p.m. 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m 7:00 a.m. to 7:00 p.m Town Council Meeting Page 102 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-223-T Name: Status:Type:Agenda Item Draft File created:In control:7/31/2020 Town Council On agenda:Final action:8/11/2020 Title:Presentation of the FY 2021 Proposed Budget for review and scheduling the Budget Public Hearing on August 25, 2020 (S. Norwood). Attachments:Staff Report - FY 2021 Proposed Budget.pdf FY21 PROPOSED BUDGET DOC.pdf Budget Hearing.pdf Action ByDate Action ResultVer. Presentation of the FY 2021 Proposed Budget for review and scheduling the Budget Public Hearing on August 25, 2020 (S. Norwood). Town Council Meeting Page 103 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager Re: FY 2021 Proposed Budget Town Council Meeting, August 11, 2020 Agenda Item: Receive the FY21 Proposed Budget presentation and take action to set a budget hearing date. (S. Norwood). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The proposed Fiscal Year 2021 budget totals $11,472,861 in General Fund expenditures. This budget has no salary increases or new full time employees. The budget maintains the existing tax rate of $0.446442 while improving the level of public safety services and maintaining the level of service in other departments. The proposed rate of $0.446442 is below the No-New-Revenue rate of $0.453382. Legal Review: Not applicable Board/Commission/or Committee Recommendation: Not applicable Staff Recommendation: Staff recommends setting the FY 2021 Proposed Budget hearing for August 25, 2020. Town Council Meeting Page 104 of 205 August 11, 2020 Page 2 of 2 Attachments: • FY21 Proposed Budget • Notice of Budget Hearing Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 105 of 205 August 11, 2020 2021 PROPOSED BUDGET PREPARED BY PRESENTED BY Town Council Meeting Page 106 of 205 August 11, 2020 Town of Trophy Club Tax Rates FY2020 FY2021 Property Tax Rate $0.446442/$100 $0.446442/$100 No-New-Revenue Tax Rate $0.446997/$100 $0.453382/$100 No-New-Revenue Maintenance and Operations Tax Rate $0.336172/$100 $0.344541/$100 Voter Approval Tax Rate $0.473065/$100 $0.466599/$100 Debt Rate $0.11/$100 $0.11/$100 Total Amount of Municipal Debt Obligations 20,442,000$ 18,569,000$ Record Vote on Adopted Tax Rate & Budget Yes No Mayor Nick Sanders Mayor Pro Tem Philip Shoffner Council Member Sean Bone Council Member Karl Monger Council Member Michael Geraci This budget will raise more total property taxes than last year's budget by $166,575 or 2.0%, and of that amount $232,267 is the tax revenue raised from new property added to the roll this year. Town Council Meeting Page 107 of 205 August 11, 2020 MANAGER 'S MESSAGE PROPOSED BUDGET FY 2021 FY21 Town of Trophy Club Proposed Budget 1Town Council Meeting Page 108 of 205 August 11, 2020 MANAGER 'S MESSAGE PROPOSED BUDGET FY 2021 Steve Norwood FY21 Town of Trophy Club Proposed Budget 2Town Council Meeting Page 109 of 205 August 11, 2020 BUDGET CALENDAR IMPORTANT DATES JANUARY FEBRUARY MAY 1 S M T W T F S S M T W T F S Tax Rolls from App Dist. 1 2 3 4 1 MAY 8 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 MAY 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Changes from the Departments due, requests due 26 27 28 29 30 31 23 24 25 26 27 28 29 MARCH APRIL S M T W T F S S M T W T F S JUNE 1 2 3 4 5 6 7 1 2 3 4 Meetings with Council & Staff as necessary 8 9 10 11 12 13 14 5 6 7 8 9 10 11 JUNE 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 Council Meeting 22 23 24 25 26 27 28 19 20 21 22 23 24 25 JUNE 23 29 30 31 26 27 28 29 30 Council Meeting/Budget Workshop JULY MAY JUNE Meetings with Council and Staff S M T W T F S S M T W T F S JULY 25 1 2 1 2 3 4 5 6 Submission of Appraisal Rolls, Certify anticipated collection rate 3 4 5 6 7 8 9 7 8 9 10 11 12 13 JULY 28 10 11 12 13 14 15 16 14 15 16 17 18 19 20 Public Hearing for CCPD 17 18 19 20 21 22 23 21 22 23 24 25 26 27 Adoption of CCPD Budget 24 25 26 27 28 29 30 28 29 30 30-Jul 31 Joint ILA Meeting JULY AUGUST AUGUST 4 S M T W T F S S M T W T F S File Proposed Budget with Municipal Clerk 1 2 3 4 1 AUGUST 7 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Designated officer or employee must submit tax rates to town council 12 13 14 15 16 17 18 9 10 11 12 13 14 15 AUGUST 11 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Present FY21 Proposed Budget to Council/ 26 27 28 29 30 31 23 24 25 26 27 28 29 Setting proposed tax rate 30 31 PID Service and Assessment Presentation AUGUST 25 SEPTEMBER OCTOBER Public hearing of the Budget Ordinance, EDC budget and PID Service/Assessment S M T W T F S S M T W T F S Vote on Budget Ordinance 1 2 3 4 5 1 2 3 Vote on EDC Budget 6 7 8 9 10 11 12 4 5 6 7 8 9 10 Vote on PID Service and Assessment Plan for Authorized Services 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 SEPTEMBER 8 27 28 29 30 25 26 27 28 29 30 31 Public hearing of the Tax Rate Ordinance Vote on Tax Rate Ordinance Resolution to approve the Tax Roll NOVEMBER DECEMBER S M T W T F S S M T W T F S SEPTEMBER 22 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 2020 FY21 Town of Trophy Club Proposed Budget 3Town Council Meeting Page 110 of 205 August 11, 2020 All Funds Summary - Fiscal Year 2021 FY21 Tax Rate $0.446442 General Fund Debt Service Fund Capital Projects Fund Capital Equipment Replacement Fund Information Services Replacement Fund Hotel Occupancy Fund Street Maintenance Sales Tax Fund Court Technology Fund Court Security Fund CCPD Fund Recreation Program Fund Parkland Dedication Fund Grants Fund Trophy Club Park Fund Stormwater Drainage Utility Fund EDC 4B Fund TIRZ #1 Total Beginning Fund Balance - FY19 CAFR less FY20 Exp 5,256,436$ 535,364$ 1,422,604$ 468,284$ -$ 1,473,389$ 121,087$ 13,187$ 17,481$ 110,856$ 920$ 550,125$ 7,786$ (34,680)$ 743,720$ (31,676)$ (399,802)$ 10,255,081$ Revenue Property Tax $7,220,000 2,376,275 112,763 9,709,038 Licenses and Permits $185,000 185,000 Franchise Fees $852,816 852,816 Sales Tax $1,040,000 245,000 245,000 490,000 27,500 2,047,500 Fines and Fees $282,600 2,800 2,200 6,000 160,000 430,000 883,600 Intergovernmental (MUD)$820,031 820,031 Charges for Service $788,029 788,029 Investment Income $72,000 25,000 5,000 5,000 107,000 Miscellaneous Income $122,104 15,000 217,500 150,000 -4,000 508,604 Grant / Contributions $135,000 135,000 Total Revenue 11,517,580$ 2,391,275$ 25,000$ -$ -$ 222,500$ 245,000$ 2,800$ 2,200$ 245,000$ 6,000$ 155,000$ -$ 160,000$ 430,000$ 494,000$ 140,263$ 16,036,618$ Expenditures General Government 50,350 52,280 102,630 Manager's Office 870,690 870,690 Legal 126,350 126,350 Police 2,507,343 - 290,398 2,797,742 Emergency Medical Services 1,317,588 30,500 1,348,088 Fire 1,381,839 110,000 1,491,839 Parks 1,592,619 150,000 166,738 1,909,357 Recreation 661,202 79,500 6,000 746,702 Community Events 33,383 186,928 220,311 Community Development 648,022 - 648,022 Streets 226,560 - 223,642 199,600 649,801 Facility Maintenance 344,702 29,000 373,702 Human Resources 322,612 322,612 Communications 173,182 Finance 534,922 534,922 Municipal Court 75,889 2,522 1,500 79,911 Information Services 655,957 - 125,000 780,957 Debt Service 2,920,226 - 400 2,920,626 Capital - Projects 1,447,604 175,000 100,000 - 1,722,604 Total Expenditures 11,472,861$ 2,920,226$ 1,447,604$ 399,000$ 125,000$ 361,928$ 223,642$ 2,522$ 1,500$ 290,398$ 6,000$ 100,000$ -$ 166,738$ 199,600$ 50,750$ 52,280$ 17,646,867$ Current Revenues to Expenditures 44,719$ (528,951)$ (1,422,604)$ (399,000)$ (125,000)$ (139,428)$ 21,359$ 278$ 700$ (45,398)$ -$ 55,000$ -$ (6,738)$ 230,400$ 443,250$ 87,983$ (1,610,249)$ Other Sources (Uses): Debt Issuance - - - - Transfers In 91,500 203,668 500,000 250,000 250,000 -1,295,168 Transfers Out (1,000,000) - -- - (1,500) - (20,000)$ (40,000) (233,668) (1,295,168) Total Other Sources (Uses)(908,500)$ 203,668$ 500,000$ 250,000$ 250,000$ -$ -$ -$ (1,500)$ -$ -$ -$ -$ (20,000)$ (40,000)$ (233,668)$ -$ -$ Net Increase (Decrease)(863,781)$ (325,283)$ (922,604)$ (149,000)$ 125,000$ (139,428)$ 21,359$ 278$ (800)$ (45,398)$ -$ 55,000$ -$ (26,738)$ 190,400$ 209,582$ 87,983$ (1,783,431)$ Ending Fund balance 4,392,655$ 210,081$ 500,000$ 319,284$ 125,000$ 1,333,961$ 142,446$ 13,465$ 16,681$ 65,458$ 920$ 605,125$ 7,786$ (61,418)$ 934,120$ 177,907$ (311,819)$ 8,471,651$ PROPRIETARY FUNDS COMPONENT UNITSGOVERNMENTAL FUNDS FY21 Town of Trophy Club Proposed Budget 4Town Council Meeting Page 111 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services REVENUE DETAIL FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED PROPERTY TAXES Property Taxes 6,818,589$ 6,703,021$ 6,862,160 7,045,759$ 7,200,000$ 7,531,476$ Property Taxes/Prior Year 10,000 (853) 10,000 11,081 10,000 10,000 Property Taxes/P & I 10,000 15,929 10,000 188,432 10,000 10,000 TOTAL PROPERTY TAXES 6,838,589$ 6,718,096$ 6,882,160$ 7,245,272$ 7,220,000$ 7,551,476$ SALES TAXES Mixed Beverage Tax 32,798$ 31,231$ 34,354 60,000$ 60,000$ 61,800$ Sales Tax ‐ General 892,774 991,889 978,284 950,000 980,000 1,010,741 TOTAL SALES TAXES 925,572$ 1,023,120$ 1,012,638$ 1,010,000$ 1,040,000$ 1,072,541$ FRANCHISE FEES Electric 381,543$ 456,508$ 377,728 485,000$ 485,000$ 489,850$ Gas 90,900 101,798 95,950 100,000 102,816 103,844 Telecommunications 48,078 46,188 29,942 61,868 50,000 48,000 Cable 141,444 150,705 134,372 75,000 75,000 71,250 Refuse 143,122 156,538 138,179 140,000 140,000 138,600 TOTAL FRANCHISE FEES 805,087$ 911,738$ 776,171$ 861,868$ 852,816$ 851,544$ LICENSES AND PERMITS Building Permits 375,513$ 283,184$ 148,600 246,580$ 50,000$ 50,000$ Fire Permits/Sprinkler 83,704 57,841 46,000 47,476 35,000 35,000 Miscellaneous Permits 155,764 158,275 100,000 144,870 100,000 100,000 TOTAL LICENSES AND PER 614,981$ 499,301$ 294,600$ 438,926$ 185,000$ 185,000$ INTERGOVERNMENTAL MUD Service Contract ‐$ ‐$‐ ‐$‐$ Intergov Trans In MUD 608,910 674,452 718,657 718,657 820,031 844,632 Intergov Trans In EDC ‐ ‐ ‐ ‐ ‐ TOTAL INTERGOVERNMEN 608,910$ 674,452$ 718,657$ 718,657$ 820,031$ 844,632$ GRANT REVENUE Grant Revenue 16,339 167,787 110,000 56,500 135,000 ‐ TOTAL GRANT REVENUE 16,339$ $ 167,787 $ 110,000 $ 56,500 135,000$ ‐$ FINES AND FEES P & Z Administrative Fees 745$ 705$300 585$300$ 300$ Developer Fees 52,580 5,494 ‐ ‐ 1,000 ‐ Zoning Fees 2,650 4,769 ‐ 4,500 1,000 ‐ Platting Fees 325 3,600 ‐ 320 1,000 ‐ Denton/Tarrant Cty Pledg 10,000 10,000 10,000 17,072 16,000 16,000 Municipal Court Fines/Fee 137,297 68,756 65,650 46,680 40,000 40,400 Municipal Court Child Safe 6,700 1,643 2,000 500 2,000 2,000 Day Camp Programs 86,779 75,437 75,000 ‐75,000 75,000 Aquatic Programs 12,367 10,520 11,000 1,200 11,000 11,000 Recreation Programs ‐ ‐ ‐ ‐ ‐ ‐ Pool Concessions 11,892 13,578 11,100 5,000 11,000 11,110 Pool Entry Fees 91,734 63,089 65,000 3,000 65,000 65,000 Swim Team Programs 43,637 33,901 40,000 1,000 40,000 40,000 Records Management Rev 285 1,634 200 900 200 200 Golf Cart Registration ‐ ‐ ‐ ‐ ‐ Cty Veh Reg Fees/Child Sa 8,602 10,285 8,000 10,500 8,000 8,000 Community Events Reven 340 340 ‐ 490 ‐ ‐ Convenience Fees 1,622 1,062 500 500 500 500 FY21 Town of Trophy Club Proposed Budget 5Town Council Meeting Page 112 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services REVENUE DETAIL FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Animal Control 795 567 500 40 500 500 Misc Police Revenue 256 399 100 500 100 100 Restitution 150 Pool Rentals 13,520 4,830 10,000 ‐10,000 10,000 TC Magazine ‐ ‐ ‐ ‐ ‐ TOTAL FINES AND FEES 482,125$ 310,609$ 299,350$ 92,937$ 282,600$ 280,110$ CHARGES FOR SERVICES EMS Runs 198,166$ 143,698$ 181,800 130,000$ 150,000$ 151,500$ CIA Lien Revenues 1,521 ‐ ‐ 883 ‐ ‐ PID Reimbursement 103 ‐ ‐ 9,550 ‐ ‐ NISD Contribution 112,990 119,918 123,516 122,820 127,221 131,038 PID Fire Assessment 490,697 500,667 506,789 512,258 510,808 526,132 TOTAL CHARGES FOR SERV 803,477$ 764,283$ 812,105$ 775,511$ 788,029$ 808,670$ INVESTMENT INCOME Investment Income 109,662 206,601 132,000 67,695 72,000 72,000 TOTAL INVESTMENT INCO 109,662$ 206,601$ 132,000$ 67,695$ 72,000$ 72,000$ MISCELLANEOUS Auction Sales 14,342$ 12,362$ ‐ 26,436$ ‐$‐$ Vending Sales ‐ 1,426 1,000 1,000 Gas Sales ‐ ‐ Donations 2,948 5,727 ‐ 545 ‐ ‐ Tower Revenue 71,744 140,014 87,104 80,294 87,104 87,104 Recreation Rentals 14,756 29,403 10,000 28,450 10,000 10,000 Miscellaneous Revenue 93,777 59,459 25,000 67,021 25,000 25,000 TOTAL MISCELLANEOUS 197,568$ 248,391$ 123,104$ 203,746$ 122,104$ 122,104$ TOTAL REVENUES 11,402,310$ $ 11,524,378 $ 11,160,785 $ 11,471,112 11,517,580$ 11,788,077$ FY21 Town of Trophy Club Proposed Budget 6Town Council Meeting Page 113 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Revenues FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED $ CHANGE FY21 Proposed to FY20 Approved % CHANGE % OF TOTAL Property Tax 6,493,422$ 6,718,096$ 6,894,957 7,072,506$ 7,220,000$ 7,551,476$ 325,043$ 4.7% 62.7% Licenses and Permits 614,931 499,301 294,600 185,000 185,000 185,000 (109,600)$ ‐37.2% 1.6% Franchise Fees 867,446 911,738 772,647 852,816 852,816 851,544 80,169$ 10.4% 7.4% Sales Tax 925,572 1,023,120 1,015,684 1,010,000 1,040,000 1,072,541 24,316$ 2.4% 9.0% Fines and Fees 488,313 310,609 300,360 300,360 282,600 280,110 (17,760)$ ‐5.9% 2.5% Intergovernmental (MUD) 608,910 674,452 759,624 718,657 820,031 844,632 60,407$ 8.0% 7.1% Charges for Service 803,477 764,283 869,402 788,029 788,029 808,670 (81,373)$ ‐9.4% 6.8% Investment Income 109,662 206,601 132,000 65,164 72,000 72,000 (60,000)$ ‐45.5% 0.6% Miscellaneous Income 197,568 248,391 122,104 64,182 122,104 122,104 ‐$ 0.0% 1.1% Grant Revenue 16,339 167,787 110,000 56,500 135,000 ‐ 25,000$ 22.7% 1.2% Total Revenues 11,125,640$ 11,524,378$ 11,271,378$ 11,113,214$ 11,517,580$ 11,788,077$ 246,202$ 2.2% 100.0% 15,757,857$ Expenditures FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED $ CHANGE FY21 Proposed to FY20 Approved % CHANGE % OF TOTAL Manager's Office 507,918$ 1,151,917$ 698,073$ 644,634$ 870,690$ 887,816$ 172,617$ 24.7% 7.6% Legal 110,989 127,898 126,350 102,606 126,350 128,877 ‐$ 0.0% 1.1% Police 2,298,219 2,483,871 2,511,491 2,521,706 2,507,343 2,626,878 (4,148)$ ‐0.2% 21.9% Emergency Medical Services 1,421,803 1,085,046 1,252,329 1,252,329 1,317,588 1,342,940 65,258$ 5.2% 11.5% Fire 1,097,509 1,303,324 1,336,444 1,336,444 1,381,839 1,409,476 45,394$ 3.4% 12.0% Parks 1,606,727 1,486,965 1,606,333 1,477,452 1,592,619 1,624,471 (13,714)$ ‐0.9% 13.9% Recreation 561,580 673,951 647,315 430,483 661,202 674,426 13,887$ 2.1% 5.8% Community Events 26,664 35,625 33,383 12,459 33,383 34,051 ‐$ 0.0% 0.3% Community Development 556,128 560,398 618,612 545,819 648,022 660,982 29,410$ 4.8% 5.6% Streets 340,910 191,463 224,672 182,637 226,560 231,091 1,888$ 0.8% 2.0% Facilities Maintenance 256,589 319,018 343,174 343,205 344,702 351,596 1,528$ 0.4% 3.0% Human Resources 405,362 428,739 489,378 447,545 322,612 329,064 (166,766)$ ‐34.1% 2.8% Communications & Marketing 173,182 176,646 173,182$ N/A 1.5% Finance 533,987 526,601 580,570 586,968 534,922 545,436 (45,648)$ ‐7.9% 4.7% Municipal Court 89,899 66,879 73,941 74,953 75,889 77,407 1,948$ 2.6% 0.7% Information Services 663,011 575,037 615,236 614,585 655,957 669,077 40,721$ 6.6% 5.7% Total Expenditures $ 10,477,296 $ 11,016,733 $ 11,157,303 $ 10,573,828 $ 11,472,861 $ 11,770,234 $ 315,557 2.8% 100.0% FOOT (0)$ 0$ 0$ ‐$ ‐$ Other Sources (Uses)FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED $ CHANGE FY21 Proposed to FY20 Approved % CHANGE Lease Proceeds $ 264,732 $ ‐ $ ‐ $ ‐ $ ‐ ‐$ NA Transfers In 63,000 63,000 91,500 ‐ 91,500 91,500 ‐$ Transfers Out (35,817) (501,461) (271,320) (250,000) (1,000,000) (375,200) (728,681)$ Total Other Sources (Uses) $ 291,915 $ (438,461) $ (179,820) $ (250,000) $ (908,500) $ (283,700) ‐728680.5 405.2% Fund Balance FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED $ CHANGE FY21 Proposed to FY20 Approved % CHANGE Beginning Fund balance $ 4,611,119 $ 5,551,377 $ 5,620,562 $ 5,554,817 $ 5,256,436 $ 4,392,655 $ (364,126) Net Increase (Decrease) 940,258 69,184 (65,745) 289,386 (863,781) (265,857) $ (798,036) Ending Fund Balance $ 5,551,377 $ 5,620,562 $ 5,554,817 $ 5,844,204 $ 4,392,655 $ 4,126,799 $ 1,118,134 25.2% Fund Balance Detail FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED $ CHANGE FY21 Proposed to FY20 Approved % CHANGE Reserve Fund balance 3,153,934 3,455,458 3,428,587 3,247,148 3,741,858 3,643,630 313,271 Committed Fund Balance 182,863 170,863 158,863 158,863 134,863 122,863 (24,000) Unassigned Fund Balance in Excess (Deficit) of 30% 2,214,580 1,994,240 1,967,367 2,438,191 515,934 360,305 (1,451,433) Total Fund Balance 5,551,377$ $ 5,620,562 $ 5,554,817 $ 5,844,204 4,392,655$ $ 4,126,799 (1,162,162)$ 25.2% FY21 Town of Trophy Club Proposed Budget 7Town Council Meeting Page 114 of 205 August 11, 2020 Major Changes Personnel - Full funding for for Assistant Town Manager rrather than split among other departments Services - None Major Changes - None Major Changes Personnel - 30,000 for additional OT, offset by salaries for new officers lower than officers replaced, Services - Increase in dispatch Major Changes Personnel - $25,000 for part time, new hire salaries Services - None Major Changes Personnel - $25,000 for part time, new hire salaries Services - None CHANGES FROM FY20 TO FY21 Legal FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ 0% Services & Supplies 110,989 127,898 126,350 102,606 126,350 0% TOTAL 110,989$ 127,898$ 126,350$ 102,606$ 126,350$ 0% Police FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 1,947,564 $ 2,240,176 $ 2,317,966 $ 2,321,920 $ 2,307,483 0% Services & Supplies 301,440 243,695 193,525 199,786 199,860 3% Capital 49,215 ‐ ‐ ‐ ‐ #DIV/0! TOTAL $ 2,298,219 $ 2,483,871 $ 2,511,491 $ 2,521,706 $ 2,507,343 0% Emergency Medical Services FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 898,005 $ 967,751 $ 1,028,053 $ 1,028,053 $ 1,097,422 7% Services & Supplies 134,461 117,295 171,276 171,276 170,166 ‐1% Capital 389,337 ‐ 53,000 53,000 50,000 ‐6% TOTAL $ 1,421,803 $ 1,085,046 $ 1,252,329 $ 1,252,329 $ 1,317,588 5% Fire FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 884,412 $ 1,051,638 $ 1,056,343 $ 1,056,343 $ 1,105,713 5% Services & Supplies 213,098 251,687 280,101 280,101 276,126 ‐1% Capital ‐ ‐ ‐ ‐ ‐ #DIV/0! TOTAL $ 1,097,509 $ 1,303,324 $ 1,336,444 $ 1,336,444 $ 1,381,839 3% TOWN MANAGER'S OFFICE FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 403,771 $ 851,374 $ 579,954 $ 579,364 $ 749,659 29% Services & Supplies 104,147 300,543 118,119 65,270 121,031 2% TOTAL $ 507,918 $ 1,151,917 $ 698,073 $ 644,634 $ 870,690 25% FY21 Town of Trophy Club Proposed Budget 8Town Council Meeting Page 115 of 205 August 11, 2020 Major Changes Personnel - None Services - None Major Changes Personnel - Part time moved from Parks Services - Additional storage rental Major Changes - None Major Changes Personnel - Increased salaries Services - None Major Changes Personnel - Increased salaries Services - None Parks FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 749,531 $ 800,066 $ 882,672 $ 876,114 $ 877,628 ‐1% Services & Supplies 638,733 599,390 723,661 601,338 714,991 ‐1% Capital 218,463 87,510 ‐ ‐ ‐ #DIV/0! TOTAL $ 1,606,727 $ 1,486,965 $ 1,606,333 $ 1,477,452 $ 1,592,619 ‐1% Recreation FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 361,501 $ 395,691 $ 421,334 $ 264,735 $ 429,803 2% Services & Supplies 187,195 192,976 225,981 165,748 231,399 2% Capital 12,884 85,284 ‐ ‐ ‐ #DIV/0! TOTAL $ 561,580 $ 673,951 $ 647,315 $ 430,483 $ 661,202 2% Community Events FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Services & Supplies $ 26,664 $ 35,625 $ 33,383 $ 12,459 $ 33,383 0% TOTAL $ 26,664 $ 35,625 $ 33,383 $ 12,459 $ 33,383 0% Community Development FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 419,159 $ 444,250 $ 472,242 $ 433,676 $ 499,571 6% Services & Supplies 136,969 116,148 146,370 112,144 148,451 1% Capital ‐ ‐ ‐ ‐ ‐ #DIV/0! TOTAL $ 556,128 $ 560,398 $ 618,612 $ 545,819 $ 648,022 5% Streets FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 155,221 $ 45,686 $ 44,655 $ 47,038 $ 46,543 4% Services & Supplies 148,002 145,777 180,017 135,599 180,017 0% Capital 37,687 ‐ ‐ ‐ ‐ #DIV/0! TOTAL $ 340,910 $ 191,463 $ 224,672 $ 182,637 $ 226,560 1% FY21 Town of Trophy Club Proposed Budget 9Town Council Meeting Page 116 of 205 August 11, 2020 Major Changes Personnel - None Services - None Major Changes Personnel - Moved to Communications Services - Moved to Communications Major Changes Personnel - New Department Services - New Department Major Changes Personnel - Director of Administrative Services moved out Services - None Major Changes Personnel - Certification pay increase Services - None Major Changes Personnel - Certification pay increase Services - Increase in existing contracts Finance FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 368,675 $ 369,920 $ 444,157 $ 399,576 $ 397,394 ‐11% Services & Supplies 165,312 156,680 136,413 187,392 137,528 1% TOTAL $ 533,987 $ 526,601 $ 580,570 $ 586,968 $ 534,922 ‐8% Municipal Court FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 85,122 $ 53,942 $ 65,201 $ 66,367 $ 67,149 3% Services & Supplies 4,777 12,937 8,740 8,586 8,740 0% TOTAL $ 89,899 $ 66,879 $ 73,941 $ 74,953 $ 75,889 3% Human Resources FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 359,493 $ 375,215 $ 424,101 $ 386,631 $ 267,782 ‐37% Services & Supplies 45,869 53,524 65,277 60,914 54,830 ‐16% TOTAL $ 405,362 $ 428,739 $ 489,378 $ 447,545 $ 322,612 ‐34% Communications FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ ‐ $ ‐ $ ‐ $ ‐ $ 108,332 #DIV/0! Services & Supplies ‐ ‐ ‐ ‐ 64,850 #DIV/0! TOTAL 0000 $ 173,182 #DIV/0! Information Services FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ 208,938 $ 216,258 $ 216,506 $ 216,521 $ 224,888 4% Services & Supplies 347,118 358,779 398,730 398,064 431,069 8% Capital 106,955 ‐ ‐ ‐ ‐ #DIV/0! TOTAL $ 663,011 $ 575,037 $ 615,236 $ 614,585 $ 655,957 7% Facilities Maintenance FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED % Change (Bud. vs. Pro) Personnel $ ‐ $ 59,844 $ 62,342 $ 63,115 $ 63,870 2% Services & Supplies 256,589 259,173 280,832 280,090 280,832 0% TOTAL $ 256,589 $ 319,018 $ 343,174 $ 343,205 $ 344,702 0% FY21 Town of Trophy Club Proposed Budget 10Town Council Meeting Page 117 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services TOWN MANAGER'S OFFICE FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 306,592 $ 706,038 $ 467,987 $ 430,180 $ 547,651 $ 558,604 Overtime ‐ ‐ ‐ 18 ‐ ‐ Longevity 175 235 295 455 1,195 1,219 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification Pay ‐ 200 1,200 2,630 7,500 7,650 Retirement 50,665 95,532 44,817 73,859 96,385 98,313 Medical Insurance 14,777 11,128 27,342 26,433 31,576 32,208 Dental Insurance 986 710 1,932 1,627 2,325 2,372 Vision Insurance 104 124 192 170 239 244 Life Insurance & Other 1,422 1,316 2,474 2,446 3,826 3,903 Social Security Taxes 16,685 20,616 21,048 25,119 34,419 35,107 Medicare Taxes 4,244 10,412 4,922 5,875 8,050 8,211 Unemployment Taxes 495 31 513 71 684 698 Workers' Compensation 654 612 782 678 959 978 Pre‐Employment Physicals/TesƟng P ‐ 45 ‐ 81 ‐ ‐ Auto Allowance 6,000 4,375 6,000 8,650 14,400 14,400 Employee Relations 972 ‐ 450 1,071 450 459 Total Personnel $ 403,771 $ 851,374 $ 579,954 $ 579,364 $ 749,659 $ 764,364 Services/Supplies Professional Outside Services $ 850 $ 269 $ 9,940 $ 5,423 $ 9,940 $ 10,139 TC Magazine ‐ ‐ ‐ ‐ ‐ Records Management 1,825 1,662 2,250 2,192 2,250 2,295 Newsletter/Year‐In‐Review ‐ ‐ ‐ ‐ ‐ ‐ Elections 13,452 54,748 11,500 4,001 11,500 11,730 Meals on Wheels ‐ ‐ ‐ ‐ ‐ ‐ Advertising 3,503 1,830 4,200 3,074 4,200 4,284 Printing 1,463 268 815 112 815 831 Schools & Training 7,448 2,918 11,020 295 11,020 11,240 Communications/Pagers/Mobiles 1,650 1,650 1,800 1,925 1,800 1,836 Independent Labor ‐ ‐ ‐ ‐ ‐ ‐ Dues & Membership 8,561 16,179 15,320 16,184 15,320 15,626 Travel & Per Diem 2,397 1,917 4,400 2,513 5,000 5,100 Meetings 1,765 1,737 3,770 2,107 3,770 3,845 Office Supplies 1,870 501 2,240 2,240 2,240 2,285 Postage 891 1,146 754 804 754 769 Publications/Books/Subscriptions 486 ‐ 422 1,745 422 430 Mayor/Council Expense 19,676 15,977 22,688 12,592 25,000 25,500 Small Equipment ‐ ‐ ‐ ‐ ‐ ‐ Furniture/Equipment <$5,000 81 ‐ 1,000 ‐ 1,000 1,020 Contingency Expense 38,229 155,080 25,000 10,064 25,000 25,500 Miscellaneous Expense ‐ 24 1,000 ‐ 1,000 1,020 Incentive Program ‐ 44,638 ‐ ‐ ‐ ‐ Total Services/Supplies 104,147$ 300,543$ 118,119$ 65,270$ 121,031$ 123,452$ Total Expenditures $ 507,918 $ 1,151,917 $ 698,073 $ 644,634 $ 870,690 $ 887,816 FY21 Town of Trophy Club Proposed Budget 11Town Council Meeting Page 118 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Legal FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Longevity ‐ ‐ ‐ ‐ ‐ ‐ Stipend ‐ ‐ ‐ ‐ ‐ ‐ Retirement ‐ ‐ ‐ ‐ ‐ ‐ Medical Insurance ‐ ‐ ‐ ‐ ‐ ‐ Dental Insurance ‐ ‐ ‐ ‐ ‐ ‐ Vision Insurance ‐ ‐ ‐ ‐ ‐ ‐ Life Insurance & Other ‐ ‐ ‐ ‐ ‐ ‐ Social Security Taxes ‐ ‐ ‐ ‐ ‐ ‐ Medicare Taxes ‐ ‐ ‐ ‐ ‐ ‐ Unemployment Taxes ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Workers' Compensation $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Personnel 000000 Services/Supplies Professional Outside Services $ 110,729 $ 127,850 $ 126,120 $ 102,375 $ 126,120 $ 128,642 Schools & Training ‐‐‐‐‐ ‐ Communications/Pagers/Mobiles ‐‐‐‐‐ ‐ Dues & Membership ‐‐‐‐‐ ‐ Travel & Per Diem ‐‐‐‐‐ ‐ Office Supplies ‐ 200 200 204 Postage 41 48 30 ‐ 30 31 Publications/Books/Subscriptions 219 ‐ 231 ‐ Miscellaneous Expense ‐ ‐ ‐‐ ‐‐ Total Services/Supplies 110,989$ 127,898$ 126,350$ 102,606$ 126,350$ 128,877$ Total Expenditures 110,989$ 127,898$ 126,350$ 102,606$ 126,350$ 128,877$ FY21 Town of Trophy Club Proposed Budget 12Town Council Meeting Page 119 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Police FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 1,366,780 $ 1,599,774 $ 1,674,900 $ 1,674,900 $ 1,559,995 $ 1,591,195 Seasonal 88,452 90,221 Overtime 95,434 85,972 60,000 63,204 90,000 91,800 Longevity 7,108 6,148 7,378 7,378 4,348 4,435 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification 5,800 12,700 17,400 17,400 25,500 26,010 Holiday Pay ‐ ‐ ‐ ‐ ‐ ‐ Retirement 174,753 218,506 218,319 218,319 220,643 225,056 Medical Insurance 137,663 135,955 141,610 141,610 129,609 132,201 Dental Insurance 9,384 8,380 11,658 11,658 9,455 9,644 Vision Insurance 1,317 1,342 1,435 1,435 1,363 1,390 Life Insurance & Other 7,741 9,589 11,506 11,506 11,017 11,237 Social Security Taxes 83,932 105,191 109,100 109,100 104,364 106,451 Medicare Taxes 19,846 24,794 25,515 25,515 24,408 24,896 Unemployment Taxes 5,322 960 4,275 4,275 4,104 4,186 Workers' Compensation 29,873 29,151 34,870 34,870 34,225 34,910 Pre‐Employment Physicals/Testing 2,611 1,713 ‐ 750 ‐ ‐ Clothing Allowance ‐ ‐ ‐ ‐ ‐ ‐ Total Personnel $ 1,947,564 $ 2,240,176 $ 2,317,966 $ 2,321,920 $ 2,307,483 $ 2,353,633 Services & Supplies Professional Outside Services $ 14,826 $ 300 $ ‐ $ ‐ $ ‐ $ 30,000 Records Management ‐‐ ‐ ‐ ‐ ‐ Advertising 2,930 1,311 2,000 2,000 2,000 2,040 Printing 662 732 100 1,384 100 1,000 Abatements ‐‐ ‐ ‐ ‐ ‐ Schools & Training 17,474 ‐ ‐ 140 ‐ 15,500 Electricity ‐‐ ‐ ‐ ‐ ‐ Water ‐‐ ‐ ‐ ‐ ‐ Telephone ‐‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles 12,222 17,166 17,621 17,621 17,621 17,973 Building Maintenance ‐‐ ‐ ‐ ‐ ‐ Vehicle Maintenance 46,805 27,573 27,900 27,900 27,900 28,458 Equipment Maintenance 656 2,850 ‐ 18 ‐ 2,500 Cleaning Services ‐‐ ‐ ‐ ‐ ‐ Qualifying Expenses 18,190 989 ‐ ‐ ‐ 18,500 Emergency Management ‐‐ ‐ ‐ ‐ ‐ Dispatch ‐ Denton County 39,020 39,338 41,154 41,154 47,489 48,439 Independent Labor 650 ‐ ‐ ‐ ‐ ‐ Dues & Membership 2,125 2,702 4,100 4,100 4,100 4,182 Travel & Per Diem 9,659 11,234 10,500 10,500 10,500 10,710 Meetings 780 437 700 700 700 714 Office Supplies 5,768 3,447 500 1,979 500 2,500 Postage 676 896 100 289 100 102 Publications/Books/Subscription 416 2,028 1,300 1,300 1,300 1,326 FY21 Town of Trophy Club Proposed Budget 13Town Council Meeting Page 120 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Police FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Fuel 33,244 35,333 41,250 41,250 41,250 42,075 Uniforms 43,624 34,790 22,050 22,050 22,050 22,491 Protective Clothing 14,523 ‐ ‐ 2,550 ‐ ‐ Investigative Materials 5,223 6,040 6,000 6,000 6,000 6,120 Animal Control 3,936 6,794 5,750 5,750 5,750 5,865 Small Equipment 17,139 36,493 2,000 2,513 2,000 2,040 Furniture/Equipment <$5,000 ‐‐ ‐ ‐ ‐ ‐ Maintenance Supplies ‐‐ ‐ 55 ‐ ‐ Miscellaneous Expense 2,191 1,817 2,000 2,033 2,000 2,040 Programs & Special Projects 8,702 11,426 8,500 8,500 8,500 8,670 Prompt Payment Interest ‐‐ ‐ ‐ ‐ ‐ Total Services/Supplies $ 301,440 $ 243,695 $ 193,525 $ 199,786 $ 199,860 $ 273,245 Capital Vehicles ‐ ‐ ‐ $ ‐ ‐ ‐ Video Equipment ‐‐‐‐ ‐‐ Radar ‐‐‐‐ ‐‐ Capital Replacement ‐‐‐‐ ‐‐ Capital Expenses 9,060 ‐‐‐ ‐‐ Equipment Replacement 40,155 ‐ ‐‐ ‐ ‐ Capital Outlay 49,215 ‐ ‐ ‐ ‐ ‐ Total Capital $ 49,215 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Expenditures $ 2,298,219 $ 2,483,871 $ 2,511,491 $ 2,521,706 $ 2,507,343 $ 2,626,878 FY21 Town of Trophy Club Proposed Budget 14Town Council Meeting Page 121 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Emergency Medical Services FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 582,659 $ 623,665 $ 665,229 $ 665,229 $ 670,420 $ 683,828 Part‐Time 50,078 51,080 Overtime 71,354 84,994 72,896 72,896 72,896 74,354 Longevity 5,856 6,358 6,890 6,890 6,730 6,865 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification 4,950 6,789 9,750 9,750 9,750 9,945 Holiday Pay ‐ ‐ ‐ ‐ ‐ ‐ Retirement 83,463 96,876 99,005 99,005 106,114 108,236 Medical Insurance 77,361 71,791 79,220 79,220 78,087 79,649 Dental Insurance 5,395 5,184 6,670 6,670 6,045 6,166 Vision Insurance 576 568 612 612 576 588 Life Insurance & Others 3,322 3,553 4,982 4,982 5,171 5,274 Social Security Taxes 36,983 43,698 46,795 46,795 51,123 52,145 Medicare Taxes 8,653 10,224 10,944 10,944 11,956 12,195 Unemployment Taxes 1,623 241 1,625 1,625 1,625 1,657 Workers' Compensation 8,473 9,225 16,762 16,762 20,177 20,581 Pre‐Employment Physicals/Testing 7,337 4,585 6,675 6,675 6,675 6,809 Total Personnel $ 898,005 $ 967,751 $ 1,028,053 $ 1,028,053 $ 1,097,422 $ 1,119,371 Services/Supplies Professional Outside Services $ 125 $ ‐ $ 5,500 $ 5,500 $ 1,750 $ 1,785 Collection Fees 23,858 12,009 20,000 20,000 20,000 20,400 Hazmat Disposal 167 152 240 240 240 245 Radios 3,283 46 2,250 2,250 2,250 2,295 Schools & Training 3,970 2,135 7,500 7,500 9,205 9,389 Electricity 4,895 4,790 8,400 8,400 8,400 8,568 Water 3,203 2,823 4,000 4,000 4,000 4,080 Telephone ‐ ‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles 6,010 4,557 4,510 4,510 4,510 4,600 Building Maintenance 1,582 4,119 3,000 3,000 3,000 3,060 Vehicle Maintenance 7,443 4,368 8,950 8,950 9,550 9,741 Equipment Maintenance 9,929 5,049 10,980 10,980 13,361 13,628 Emergency Management 2,448 1,233 4,582 4,582 4,582 4,674 Dispatch ‐ Denton County 3,045 3,706 3,985 3,985 3,946 4,025 Dues & Membership 3,755 1,974 2,964 2,964 1,706 1,740 Flags & Repairs 6,912 9,518 ‐ ‐ ‐ ‐ Travel & Per Diem 3,545 8,209 5,400 5,400 5,400 5,508 Meetings 377 648 750 750 750 765 Safety Programs ‐ 697 2,650 2,650 2,650 2,703 Inspection Fees ‐ ‐ ‐ ‐ ‐ ‐ Office Supplies 511 494 600 600 600 612 Postage 88 47 100 100 100 102 Publications/Books/Subscriptions 182 156 300 300 300 306 Fuel 4,478 4,296 13,265 13,265 13,265 13,530 Uniforms 6,322 5,774 7,145 7,145 9,645 9,838 FY21 Town of Trophy Club Proposed Budget 15Town Council Meeting Page 122 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Emergency Medical Services FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Medical Control 12,957 18,695 21,205 21,205 20,056 20,457 Pharmacy 6,906 4,830 6,300 6,300 6,500 6,630 Oxygen 2,046 1,412 2,000 2,000 2,000 2,040 Disposable Supplies 10,882 12,678 11,400 11,400 11,800 12,036 Small Equipment 3,859 2,452 11,000 11,000 8,300 8,466 Maintenance Supplies 255 ‐ 300 300 300 306 Miscellaneous Expense 1,427 427 2,000 2,000 2,000 2,040 Total Services/Supplies $ 134,461 $ 117,295 $ 171,276 $ 171,276 $ 170,166 $ 173,569 Capital Equipment $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Capital Replacement ‐‐ ‐ ‐ ‐ ‐ Capital Expenses 14,562 ‐ 53,000 53,000 50,000 50,000 Capital Outlay 283,322 32,227 ‐ ‐ ‐ Principal Payment ‐ Lease 91,452 85,075 ‐ ‐ ‐ ‐ Interest Payment ‐ Lease ‐ 5,817 ‐ ‐ ‐ ‐ Capital Outlay ‐ sub‐total 389,337 ‐ 53,000 53,000 50,000 50,000 Total Capital $ 389,337 $ ‐ $ 53,000 $ 53,000 $ 50,000 $ 50,000 Total Expenditures $ 1,421,803 $ 1,085,046 $ 1,252,329 $ 1,252,329 $ 1,317,588 $ 1,342,940 FY21 Town of Trophy Club Proposed Budget 16Town Council Meeting Page 123 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Fire FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 582,657 $ 665,043 $ 685,229 $ 685,229 $ 670,420 $ 683,828 Part‐Time 50,078 51,080 Overtime 71,354 91,609 72,896 72,896 72,896 74,354 Longevity 5,856 6,358 6,890 6,890 6,730 6,865 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification 4,950 7,564 9,750 9,750 9,750 9,945 Retirement 83,513 103,227 99,005 99,005 106,114 108,236 Medical Insurance 59,991 93,982 79,220 79,220 78,087 79,649 Dental Insurance 5,388 5,447 6,670 6,670 6,045 6,166 Vision Insurance 569 599 612 612 576 588 Life Insurance & Others 3,316 3,989 4,982 4,982 5,171 5,274 Social Security Taxes 37,002 46,593 46,795 46,795 51,123 52,145 Medicare Taxes 8,651 10,893 10,944 10,944 11,956 12,195 Unemployment Taxes 1,620 291 1,625 1,625 1,625 1,658 Workers' Compensation 8,639 9,638 16,762 16,762 20,177 20,581 Pre‐Employment Physicals/Testing 7,417 3,117 6,675 6,675 6,675 6,809 Tuition Reimbursement 3,488 3,289 8,290 8,290 8,290 8,456 Total Personnel $ 884,412 $ 1,051,638 $ 1,056,343 $ 1,056,343 $ 1,105,713 $ 1,127,827 Services/Supplies Professional Outside Services $ 125 $ 550 $ 5,500 $ 5,500 $ 1,750 $ 1,785 Software & Support 2,784 12,123 16,749 16,749 17,164 17,507 Tax Adminstration ‐ 1,529 1,605 1,605 1,605 1,637 Advertising ‐ ‐ 1,500 1,500 1,500 1,530 Printing 155 219 300 300 500 510 Radios ‐‐ ‐ ‐ ‐ ‐ Schools & Training 15,392 12,887 24,505 24,505 19,900 20,298 Electricity 4,895 4,790 8,400 8,400 8,400 8,568 Water 3,203 2,823 4,000 4,000 4,000 4,080 Telephone ‐‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles 15,884 12,792 16,691 16,691 16,691 17,025 Building Maintenance 14,335 24,520 22,200 22,200 22,200 22,644 Vehicle Maintenance 49,770 46,433 41,800 41,800 40,800 41,616 Equipment Maintenance 12,394 11,202 18,000 18,000 18,000 18,360 Emergency Management 158 1,000 1,000 1,000 1,000 1,020 Dispatch ‐ Denton County 3,045 3,706 3,986 3,986 3,946 4,025 Dues & Membership 19,601 19,616 20,337 20,337 20,337 20,744 Flags & Repairs 1,000 9,441 ‐ ‐ ‐ ‐ Travel & Per Diem 7,280 11,153 14,510 14,510 14,510 14,800 Meetings ‐‐ ‐ ‐ ‐ ‐ Safety Programs ‐‐ ‐ ‐ ‐ ‐ Inspection Fees ‐‐ ‐ ‐ ‐ ‐ Office Supplies 289 317 300 300 500 510 Printer Supplies 1,041 1,020 1,400 1,400 1,400 1,428 Postage 53 82 100 100 100 102 FY21 Town of Trophy Club Proposed Budget 17Town Council Meeting Page 124 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Fire FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Publications/Books/Subscriptions 267 344 350 350 350 357 Fuel 9,082 10,611 12,215 12,215 12,215 12,459 Uniforms 6,338 5,787 7,145 7,145 9,645 9,838 Medical Control ‐‐ ‐ ‐ ‐ ‐ Pharmacy ‐‐ ‐ ‐ ‐ ‐ Oxygen ‐‐ ‐ ‐ ‐ ‐ Safety Equipment/Protective Clothing 25,217 31,343 27,700 27,700 27,700 28,254 Disposable Supplies ‐‐ ‐ ‐ ‐ ‐ Small Equipment 5,499 6,428 4,950 4,950 4,950 5,049 Hardware 914 3,268 4,458 4,458 4,458 4,547 Maintenance Supplies 386 444 1,500 1,500 1,500 1,530 Miscellaneous Expense 3,246 3,949 4,000 4,000 4,000 4,080 Programs & Special Projects 10,745 13,309 14,900 14,900 17,005 17,345 Total Services/Supplies $ 213,098 $ 251,687 $ 280,101 $ 280,101 $ 276,126 $ 281,649 Capital Equipment $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Capital Replacement ‐‐ ‐ ‐ ‐ ‐ Capital Expenses (Will come from funds other than General Fund)‐‐ ‐ ‐ 1,368,250 Capital Outlay ‐ ‐ ‐ ‐ ‐ ‐ Total Capital $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Expenditures $ 1,097,509 $ 1,303,324 $ 1,336,444 $ 1,336,444 $ 1,381,839 $ 1,409,476 FY21 Town of Trophy Club Proposed Budget 18Town Council Meeting Page 125 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Parks FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 522,190 $ 555,159 $ 615,805 $ 615,805 $ 593,771 $ 605,646 Part‐Time ‐ ‐ ‐ ‐ 18,003 18,363 Overtime 13,906 14,315 15,000 10,675 15,000 15,300 Longevity 4,166 4,291 5,639 5,494 5,639 5,752 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification 1,000 1,650 1,800 2,545 3,600 3,672 Retirement 63,206 73,428 81,656 81,010 82,915 84,573 Medical Insurance 81,919 81,884 88,540 86,192 82,540 84,191 Dental Insurance 5,442 4,945 7,136 5,829 5,938 6,057 Vision Insurance 729 691 813 731 764 779 Life Insurance & Other 3,322 3,524 4,251 4,346 4,346 4,433 Social Security Taxes 31,377 36,030 38,180 38,180 40,560 41,371 Medicare Taxes 7,339 8,426 8,929 9,121 9,486 9,676 Unemployment Taxes 2,628 199 2,565 594 2,565 2,616 Workers' Compensation 11,795 14,840 12,358 15,548 12,351 12,598 Pre‐Employment Physicals/Testing 512 684 ‐ 44 150 153 Total Personnel $ 749,531 $ 800,066 $ 882,672 $ 876,114 $ 877,628 $ 895,180 Services/Supplies Software & Support $ 4,342 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Advertising 1,000 259 500 ‐ 500 510 Schools & Training 1,223 4,352 3,980 1,425 3,980 4,060 Electricity 42,537 40,568 56,381 43,650 56,381 57,509 Water 175,232 133,979 239,371 168,628 239,371 244,158 Communications/Pagers/Mobiles 6,835 6,692 8,634 6,863 8,634 8,807 Property Maintenance 211,675 244,182 212,150 221,469 212,150 216,393 Building Maintenance 3,161 3,654 2,000 1,953 2,000 2,040 Vehicle Maintenance 8,175 12,867 10,962 10,843 12,000 12,240 Equipment Maintenance 10,580 13,998 13,494 12,931 13,494 13,764 Independent Labor 106,277 75,093 99,570 71,970 99,570 101,561 Storage Rental 11,485 9,458 9,708 9,337 ‐ ‐ Portable Toilets 3,980 5,150 4,710 4,635 4,710 4,804 Dues & Membership 743 85 1,475 1,300 1,475 1,505 Travel & Per Diem ‐ 1,523 2,586 857 2,586 2,638 Meetings 231 471 750 315 750 765 Safety Program ‐‐ ‐ ‐ ‐ ‐ Tree City 8,000 7,800 10,000 3,273 10,000 10,200 Office Supplies 1,769 710 500 288 500 510 Postage 11 14 25 19 25 26 Publications/Books/Subscriptions 86 167 700 357 700 714 Fuel 16,800 15,104 19,673 17,059 19,673 20,066 Uniforms 8,143 6,941 8,347 7,131 8,347 8,514 Median Banners ‐‐ ‐ ‐ ‐ ‐ Small Tools 13,583 11,888 14,675 10,478 14,675 14,969 Safety Equipment 2,865 4,432 3,470 6,505 3,470 3,539 FY21 Town of Trophy Club Proposed Budget 19Town Council Meeting Page 126 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Parks FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Furniture/Equipment <$5,000 ‐‐ ‐ 52 ‐ ‐ Miscellaneous Expense ‐‐ ‐ ‐ ‐ ‐ Total Services/Supplies $ 638,733 $ 599,390 $ 723,661 $ 601,338 $ 714,991 $ 729,291 Capital Vehicles ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Capital Replacement ‐‐ ‐ ‐ ‐ ‐ Capital Expenses 147,541 87,510 ‐ ‐ ‐ ‐ Capital Outlay 70,922 ‐ ‐ ‐ ‐ ‐ Capital Outlay 218,463 ‐ ‐ ‐ ‐ ‐ Total Capital $ 218,463 $ 87,510 $ ‐ $ ‐ $ ‐ $ ‐ Total Expenditures $ 1,606,727 $ 1,486,965 $ 1,606,333 $ 1,477,452 $ 1,592,619 $ 1,624,471 FY21 Town of Trophy Club Proposed Budget 20Town Council Meeting Page 127 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Recreation FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 293,581 $ 314,565 $ 342,085 $ 204,125 $ 149,127 $ 152,110 Part Time ‐ ‐ ‐ ‐ 18,179 18,543 Seasonal ‐ ‐ ‐ ‐ 180,000 183,600 Overtime ‐ ‐ ‐ ‐ ‐ ‐ Longevity 559 604 774 774 649 662 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification 1,000 1,200 1,200 1,755 3,450 3,519 Retirement 14,619 19,136 18,668 17,281 20,311 20,717 Medical Insurance 15,637 19,880 18,999 15,844 16,732 17,067 Dental Insurance 1,265 1,347 1,391 1,133 1,286 1,312 Vision Insurance 132 137 108 107 130 133 Life Insurance & Other 756 937 1,031 880 1,092 1,114 Social Security Taxes 17,254 19,454 21,332 10,619 21,980 22,420 Medicare Taxes 4,035 4,550 4,989 2,484 5,141 5,244 Unemployment Taxes 3,454 206 1,643 901 1,643 1,676 Workers' Compensation 6,270 10,049 6,114 6,632 7,083 7,225 Pre‐Employment Physicals/Testing 2,939 3,626 3,000 2,201 3,000 3,060 Total Personnel $ 361,501 $ 395,691 $ 421,334 $ 264,735 $ 429,803 $ 438,399 Services/Supplies Professional Outside Services $ 4,449 $ 3,080 $ 2,750 $ 125 $ 2,750 $ 2,805 Software & Support 1,966 1,336 1,375 1,462 1,375 1,403 Health Inspections ‐ 200 300 375 450 459 Advertising 1,278 2,090 1,125 205 325 332 Printing 170 101 1,200 ‐ 1,200 1,224 Schools & Training 5,511 5,002 7,590 870 3,500 3,570 Service Charges & Fees 15,318 11,696 10,800 3,874 10,800 11,016 Electricity 19,967 24,424 26,565 26,212 26,565 27,096 Water 31,999 27,435 54,810 53,031 54,810 55,906 Telephone 1,721 ‐ ‐ 149 ‐ ‐ Communications/Pagers/Mobiles 3,215 4,093 4,769 4,490 4,769 4,864 Property Maintenance 18,314 32,861 20,000 18,257 20,000 20,400 Equipment rental/Lease 6,550 8,693 8,600 ‐ 8,600 8,772 Storage Rental 12,000 12,240 Dues & Membership 9,193 8,496 9,475 334 9,010 9,190 Travel & Per Diem 1,171 2,655 1,827 22 1,650 1,683 Meetings 619 816 850 407 500 510 Field Trips 7,898 5,336 8,400 736 8,400 8,568 Office Supplies 1,682 1,518 2,000 1,424 1,500 1,530 Postage 120 43 2,606 1,421 2,606 2,658 Publications/Books/Subscriptions 151 8 200 ‐ 200 204 Fuel ‐ 407 1,719 983 1,719 1,753 Uniforms 12,249 10,492 9,750 4,306 9,750 9,945 Chemicals 18,442 18,960 22,000 21,479 22,000 22,440 Concessions 9,075 8,973 9,500 8,300 9,500 9,690 FY21 Town of Trophy Club Proposed Budget 21Town Council Meeting Page 128 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Recreation FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Program Supplies 3,230 2,249 4,600 2,300 4,600 4,692 Special Events 424 ‐ ‐ ‐ ‐ ‐ Community Events ‐ 1,004 1,200 400 1,200 1,224 Safety Equipment 1,415 1,787 1,620 4,806 1,620 1,652 Small Equipment 284 155 500 500 500 510 Furniture/Equipment <$5,000 5,998 5,113 5,200 2,900 5,200 5,304 Hardware 1,141 2,711 2,000 4,230 2,000 2,040 Maintenance Supplies 1,398 1,097 1,350 1,101 2,000 2,040 Miscellaneous Expenses 2,247 145 1,300 1,048 300 306 Total Services/Supplies $ 187,195 $ 192,976 $ 225,981 $ 165,748 $ 231,399 $ 236,027 Capital Capital Replacement ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Capital Repairs 12,884 ‐ ‐ ‐ ‐ ‐ Capital Expenses ‐‐ ‐ ‐ ‐ ‐ Transfer To Debt Service ‐‐ ‐ ‐ ‐ ‐ Capital Outlay ‐ 85,284 ‐ ‐ ‐ ‐ Capital Outlay 12,884 ‐ ‐ ‐ ‐ ‐ Total Capital $ 12,884 $ 85,284 $ ‐ $ ‐ $ ‐ $ ‐ Total Expenditures $ 561,580 $ 673,951 $ 647,315 $ 430,483 $ 661,202 $ 674,426 FY21 Town of Trophy Club Proposed Budget 22Town Council Meeting Page 129 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Community Events FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Services/Supplies Advertising $ 110 $ 1,815 $ 1,200 $ 366 $ 1,200 $ 1,224 Printing ‐ ‐ 600 ‐ 600 612 Schools & Training ‐ ‐ ‐ ‐ ‐ ‐ Event Rentals 18,925 24,492 20,137 7,891 20,137 20,540 Dues & Membership ‐ ‐ ‐ ‐ ‐ ‐ Travel & Per Diem ‐ ‐ ‐ ‐ ‐ ‐ Uniforms ‐ ‐ ‐ ‐ ‐ ‐ Program Supplies 7,629 9,318 11,446 4,202 11,446 11,675 Miscellaneous Expense ‐ ‐ ‐ ‐ ‐ ‐ Prompt Payment Interest ‐ ‐ ‐‐ ‐ ‐ Total Services/Supplies 26,664$ 35,625$ 33,383$ 12,459$ 33,383$ 34,051$ Total Expenditures 26,664$ 35,625$ 33,383$ 12,459$ 33,383$ 34,051$ FY21 Town of Trophy Club Proposed Budget 23Town Council Meeting Page 130 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Community Development FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 314,049 $ 331,109 $ 354,099 $ 325,356 $ 361,043 $ 368,264 Overtime 150 ‐ 5,000 2,500 5,000 5,100 Longevity 2,168 993 1,583 1,598 1,583 1,614 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification ‐ 600 600 1,575 5,100 5,202 Retirement 39,284 44,846 47,617 44,133 49,855 50,852 Medical Insurance 34,017 32,122 27,043 27,983 38,746 39,521 Dental Insurance 2,255 2,032 2,241 1,687 2,407 2,455 Vision Insurance 335 273 298 254 322 328 Life Insurance & Other 1,806 2,141 2,592 1,901 2,643 2,696 Social Security Taxes 18,288 20,867 22,399 19,660 23,109 23,571 Medicare Taxes 4,277 4,880 5,239 4,591 5,404 5,512 Unemployment Taxes 810 162 941 84 941 959 Workers' Compensation 1,658 3,935 2,591 2,295 3,419 3,487 Pre‐Employment Physicals/Testing 62 290 ‐ 60 ‐ ‐ Total Personnel 419,159$ 444,250$ 472,242$ 433,676$ 499,571$ 509,562$ Services/Supplies Professional Outside Services $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Engineering 100,967 51,383 90,000 71,414 90,000 91,800 Plan Review Services ‐ ‐ ‐ ‐ ‐ ‐ Appraisal ‐ 5,250 ‐ ‐ ‐ ‐ Health Inspections 7,000 7,025 4,719 4,300 7,000 7,140 Inspection Services 15,207 28,602 25,500 22,625 25,500 26,010 Advertising 1,715 1,620 1,500 1,354 1,500 1,530 Printing 114 505 600 ‐ 600 612 Computer Mapping ‐ ‐ ‐ ‐ ‐ ‐ Abatements 65 275 3,000 1,320 3,000 3,060 Schools & Training 2,053 2,736 4,230 333 4,230 4,315 Service Charges & Fees ‐ ‐ ‐ ‐ ‐ ‐ Trash Removal/Recycling ‐ ‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles 2,756 3,983 4,121 3,426 4,121 4,203 Vehicle Maintenance 923 1,005 1,250 1,281 1,250 1,275 Dues & Membership 655 832 1,050 820 1,050 1,071 Travel & Per Diem 173 1,068 1,200 700 1,200 1,224 Meetings 58 120 250 ‐ 250 255 Plat Filing Fees ‐ 45 350 351 350 357 Office Supplies 1,241 469 1,000 422 1,000 1,020 Postage 635 506 500 512 500 510 Publications/Books/Subscriptions ‐ 101 2,000 ‐ 2,000 2,040 Fuel 1,963 2,200 3,000 1,977 3,000 3,060 Uniforms 1,145 462 1,600 809 1,400 1,428 Miscellaneous Expense 299 7,960 500 500 500 510 Total Services/Supplies $ 136,969 $ 116,148 $ 146,370 $ 112,144 $ 148,451 $ 151,420 FY21 Town of Trophy Club Proposed Budget 24Town Council Meeting Page 131 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Community Development FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Capital Vehicles $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Capital Expenditure ‐ ‐ ‐ ‐ ‐ ‐ Transfer To Debt Service ‐ ‐ ‐ ‐ ‐ ‐ Capital Outlay ‐ ‐ ‐ ‐ ‐ ‐ Capital Outlay ‐ ‐ ‐ ‐ ‐ ‐ Total Capital $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Expenditures $ 556,128 $ 560,398 $ 618,612 $ 545,819 $ 648,022 $ 660,982 FY21 Town of Trophy Club Proposed Budget 25Town Council Meeting Page 132 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Streets FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 111,226 $ 32,756 $ 32,797 $ 32,008 $ 33,775 $ 34,451 Overtime 1,069 1,610 2,000 240 2,000 2,040 Longevity 762 87 120 123 172 176 Certification ‐ ‐ ‐ ‐ 540 551 Retirement 13,915 4,871 4,614 4,402 4,872 4,969 Medical Insurance 12,388 997 ‐ 5,791 ‐ ‐ Dental Insurance 1,666 491 557 469 483 493 Vision Insurance 159 47 43 41 43 44 Life Insurance & Other 640 230 240 204 247 252 Social Security Taxes 6,427 2,288 2,165 1,959 2,259 2,304 Medicare Taxes 1,503 535 506 458 528 539 Unemployment Taxes 420 5 103 5 103 105 Workers' Compensation 4,846 1,653 1,510 1,337 1,521 1,551 Pre‐Employment Physicals/Testing 200 115 ‐ ‐ ‐ ‐ Total Personnel 155,221$ 45,686$ 44,655$ 47,038$ 46,543$ 47,474$ Services/Supplies Professional Services‐PID Utility $ ‐ $ ‐ ‐$ $ ‐ ‐$ ‐$ Schools & Training 300 ‐ 750 150 750 765 Electricity 141,731 138,505 172,000 130,271 172,000 175,440 Water ‐‐ ‐ 1,006 ‐ ‐ Communications/Pagers/Mobiles 2,153 2,072 1,567 1,797 1,567 1,598 Vehicle Maintenance ‐ ‐ ‐ 372 ‐ ‐ Equipment Maintenance 1,301 2,975 3,500 1,115 3,500 3,570 Signs & Markings ‐‐ ‐ ‐ ‐ ‐ Dues & Membership 123 ‐ ‐ ‐ ‐ ‐ Travel & Per Diem 79 24 300 ‐ 300 306 Meetings ‐ ‐ 150 ‐ 150 153 Office Supplies 144 ‐ 300 ‐ 300 306 Postage ‐ 16 100 ‐ 100 102 Uniforms 2,171 2,185 1,150 719 1,150 1,173 Small Tools ‐‐ 200 169 200 204 Total Services/Supplies 148,002$ 145,777$ 180,017$ 135,599$ 180,017$ 183,617$ Capital Vehicles ‐$ ‐$ ‐$ $ ‐ ‐$ ‐$ Capital Replacement ‐‐ ‐ ‐ ‐ ‐ Capital Expense 37,687 ‐ ‐ ‐ ‐ ‐ Transfer Out ‐‐ ‐ ‐ ‐ ‐ Transfer To Debt Service ‐‐ ‐ ‐ ‐ ‐ Capital Outlay ‐ ‐‐‐ ‐‐ Capital Outlay 37,687 ‐ ‐ ‐ ‐ ‐ Total Capital $ 37,687 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Expenditures $ 340,910 $ 191,463 $ 224,672 $ 182,637 $ 226,560 $ 231,091 FY21 Town of Trophy Club Proposed Budget 26Town Council Meeting Page 133 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Facilities Maintenance FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ ‐ $ 41,153 $ 41,205 $ 41,922 $ 42,436 $ 43,285 Overtime ‐ 828 1,000 1,000 1,000 1,020 Longevity ‐ ‐ 170 125 185 189 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Retirement ‐ 5,481 5,464 5,585 5,780 5,896 Medical Insurance ‐ 7,816 7,968 8,710 7,968 8,128 Dental Insurance ‐ 714 928 778 805 821 Vision Insurance ‐ 69 72 68 72 74 Life Insurance & Other ‐ 216 302 215 311 317 Social Security Taxes ‐ 2,427 2,565 2,440 2,642 2,695 Medicare Taxes ‐ 568 600 571 618 630 Unemployment Taxes ‐ 9 171 20 171 174 Workers' Compensation ‐ 564 1,898 1,681 1,882 1,920 Total Personnel ‐$ 59,844$ 62,342$ 63,115$ 63,870$ 65,148$ Services/Supplies Schools & Training $ ‐ $ ‐ $ 250 $ ‐ $ 250 $ 255 Electricity 53,297 49,520 64,750 45,749 64,750 66,045 Water 16,748 12,333 17,650 12,495 17,650 18,003 Communications/Pagers/Mobiles ‐ ‐ 674 ‐ 674 687 Insurance 91,192 93,937 98,834 94,961 98,834 100,811 Building Maintenance 21,417 20,696 17,649 25,066 17,649 18,002 Equipment Maintenance ‐ ‐ ‐ 14,157 ‐ ‐ Cleaning Services 38,255 60,304 57,400 74,633 57,400 58,548 Kitchen Supplies 4,030 6,187 5,400 4,748 5,400 5,508 Travel & Per Diem ‐ 40 200 ‐ 200 204 Office Supplies 14,135 10,845 5,550 2,471 5,550 5,661 Fuel ‐ 1,927 5,500 1,000 5,500 5,610 Uniforms ‐ ‐ 575 250 575 587 Vending Machine Supplies 408 958 900 1,053 900 918 Furniture/Equipment<$5,000 15,487 1,806 3,000 1,006 3,000 3,060 Maintenance Supplies 1,620 621 2,500 2,500 2,500 2,550 Total Services/Supplies 256,589$ 259,173$ 280,832$ 280,090$ 280,832$ 286,449$ Total Expenditures 256,589$ 319,018$ 343,174$ 343,205$ 344,702$ 351,596$ FY21 Town of Trophy Club Proposed Budget 27Town Council Meeting Page 134 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Human Resources FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 238,322 $ 240,745 $ 265,990 $ 248,578 $ 142,037 $ 144,878 Overtime 245 12 ‐ ‐ ‐ ‐ Longevity 148 ‐ 290 295 205 209 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certifications 525 3,350 3,600 3,150 1,800 1,836 Retirement 30,178 33,583 35,270 37,445 19,345 19,732 Medical Insurance 22,922 20,775 19,521 18,964 17,404 17,752 Dental Insurance 1,414 1,737 2,489 1,803 1,326 1,353 Vision Insurance 160 202 228 175 119 121 Life Insurance & Other 1,199 1,278 1,947 1,107 1,040 1,061 Social Security Taxes 13,920 15,202 16,733 15,158 8,927 9,106 Medicare Taxes 3,256 3,555 3,913 4,348 2,088 2,130 Unemployment Taxes 568 32 599 46 342 349 Workers' Compensation 817 554 622 551 249 254 Pre‐Employment Physicals/Testing 798 1,502 4,000 260 4,000 4,080 Auto Allowance ‐ ‐ ‐ 2,875 ‐ ‐ Employee Relations 36,249 40,080 43,600 38,707 43,600 44,472 Tuition Reimbursement 5,236 8,197 20,500 8,369 20,500 20,910 Employee Assistance Program 2,471 2,478 2,400 2,400 2,400 2,448 Flexible Benefits Administration 1,065 1,933 2,400 2,400 2,400 2,448 Total Personnel 359,493$ 375,215$ 424,101$ 386,631$ 267,782$ 273,138$ Services/Supplies Professional Outside Services $ 31,425 $ 31,962 $ 36,550 $ 36,064 $ 31,550 $ 32,181 Physicals/Testing ‐ ‐ ‐ ‐ 500 510 Advertising 3,132 3,304 6,500 7,588 2,000 2,040 Printing ‐ 225 300 363 300 306 Schools & Training 4,852 6,909 7,750 3,728 1,800 1,836 Organizational Employee Training 1,990 2,309 2,500 2,457 10,000 10,200 Telephone ‐ ‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles 1,707 2,743 2,732 2,704 1,500 1,530 Dues & Membership 719 2,026 2,050 1,524 1,050 1,071 Travel & Per Diem 214 1,201 4,865 287 3,680 3,754 Meetings 43 914 850 755 750 765 Office Supplies 959 1,905 880 1,240 1,500 1,530 Postage 88 26 300 210 200 204 Publications/Books/Subscriptions ‐ ‐ ‐ ‐ ‐ ‐ Furniture/Equipment <$5000 530 ‐ ‐ ‐ ‐ ‐ Miscellaneous Expenses 210 ‐ ‐ 3,994 ‐ ‐ Total Services/Supplies 45,869$ 53,524$ 65,277$ 60,914$ 54,830$ 55,927$ Total Expenditures 405,362$ 428,739$ 489,378$ 447,545$ 322,612$ 329,064$ FY21 Town of Trophy Club Proposed Budget 28Town Council Meeting Page 135 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Communications & Marketing FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ ‐ $ ‐ $ ‐ $ ‐ $ 85,696 $ 87,410 Overtime ‐ ‐ ‐ ‐ ‐ ‐ Longevity ‐ ‐ ‐ ‐ 165 168 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certifications ‐ ‐ ‐ ‐ 2,400 2,448 Retirement ‐ ‐ ‐ ‐ 11,672 11,905 Medical Insurance ‐ ‐ ‐ ‐ ‐ ‐ Dental Insurance ‐ ‐ ‐ ‐ 638 651 Vision Insurance ‐ ‐ ‐ ‐ 72 73 Life Insurance & Other ‐ ‐ ‐ ‐ 627 640 Social Security Taxes ‐ ‐ ‐ ‐ 5,462 5,571 Medicare Taxes ‐ ‐ ‐ ‐ 1,277 1,303 Unemployment Taxes ‐ ‐ ‐ ‐ 171 174 Workers' Compensation ‐ ‐ ‐ ‐ 152 155 Pre‐Employment Physicals/Testing ‐ ‐ ‐ ‐ ‐ ‐ Auto Allowance ‐ ‐ ‐ ‐ ‐ ‐ Total Personnel ‐$ ‐$ ‐$ ‐$ 108,332$ 110,499$ Services/Supplies Professional Outside Services ‐ ‐ ‐ ‐ $ 50,000 $ 51,000 Advertising ‐ ‐ ‐ ‐ 6,500 6,630 Printing ‐ ‐ ‐ ‐ 300 306 Schools & Training ‐ ‐ ‐ ‐ 1,100 1,122 Telephone ‐ ‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles ‐ ‐ ‐ ‐ ‐ ‐ Dues & Membership ‐ ‐ ‐ ‐ 1,000 1,020 Travel & Per Diem ‐ ‐ ‐ ‐ 1,750 1,785 Meetings ‐ ‐ ‐ ‐ 100 102 Office Supplies ‐ ‐ ‐ ‐ 500 510 Postage ‐ ‐ ‐ ‐ 100 102 Publications/Books/Subscriptions ‐ ‐ ‐ ‐ ‐ ‐ Furniture/Equipment <$5000 ‐ ‐ ‐ ‐ 3,500 3,570 Miscellaneous Expense ‐ ‐ ‐ ‐ ‐ ‐ Total Services/Supplies ‐$ ‐$ ‐$ ‐$ 64,850$ 66,147$ Total Expenditures ‐$ ‐$ ‐$ ‐$ 173,182$ 176,646$ FY21 Town of Trophy Club Proposed Budget 29Town Council Meeting Page 136 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Finance FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 276,460 $ 278,088 $ 328,120 $ 293,197 $ 297,788 $ 303,744 Overtime ‐ ‐ ‐ ‐ ‐ ‐ Longevity 975 1,125 750 750 970 989 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification ‐ 1,700 2,400 2,775 4,500 4,590 Retirement 34,930 37,513 43,509 46,410 40,559 41,370 Medical Insurance 30,956 25,169 36,925 26,281 25,074 25,575 Dental Insurance 2,244 1,569 2,901 1,804 1,719 1,753 Vision Insurance 250 208 275 209 214 218 Life Insurance & Other 1,518 1,892 2,402 2,418 2,180 2,224 Social Security Taxes 16,282 17,488 20,539 19,190 18,788 19,164 Medicare Taxes 3,808 4,090 4,803 4,537 4,394 4,482 Unemployment Taxes 648 203 770 111 684 698 Workers' Compensation 604 704 763 676 524 534 Pre‐Employment Physicals/Testing ‐ 171 ‐ 93 ‐ ‐ Auto Allowance 1,125 ‐ Total Personnel 368,675$ 369,920$ 444,157$ 399,576$ 397,394$ 405,342$ Services/Supplies Professional Outside Services $ 45,104 $ 51,050 $ 14,000 $ 20,000 $ 14,000 $ 14,280 Auditing 38,085 16,290 25,104 24,365 25,104 25,606 Appraisal 50,203 53,157 55,815 55,177 55,815 56,931 Tax Administration 4,104 5,027 5,278 5,068 5,278 5,384 Advertising 1,825 4,303 4,500 3,500 4,500 4,590 Printing 80 265 500 47 500 510 Schools & Training 2,675 3,857 5,675 2,463 5,675 5,789 Service Charges & Fees 14,349 13,714 15,196 10,785 15,196 15,500 Communications/Pagers/Mobiles 750 1,238 1,350 2,288 1,800 1,800 Dues & Membership 1,125 676 1,150 1,260 1,815 1,705 Travel & Per Diem 2,885 4,373 4,125 ‐ 4,125 4,208 Meetings 353 101 300 ‐ 300 306 Office Supplies 2,769 1,653 2,320 1,673 2,320 2,366 Postage 620 690 1,000 622 1,000 1,020 Publications/Books/Subscriptions 114 ‐ ‐ 129 ‐ ‐ Furniture/Equipment <$5000 ‐ ‐ ‐ ‐ ‐ ‐ Miscellaneous Expense 271 286 100 60,014 100 100 Total Services/Supplies 165,312$ 156,680$ 136,413$ 187,392$ 137,528$ 140,094$ Total Expenditures 533,987$ 526,601$ 580,570$ 586,968$ 534,922$ 545,436$ FY21 Town of Trophy Club Proposed Budget 30Town Council Meeting Page 137 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Municipal Court FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 63,629 $ 39,546 $ 47,507 $ 48,334 $ 48,925 $ 49,904 Longevity ‐ ‐ ‐ ‐ 125 128 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certifications 1,100 825 900 900 900 918 Retirement 8,130 5,283 6,299 6,541 6,664 6,797 Medical Insurance 6,417 4,233 5,702 5,773 5,702 5,816 Dental Insurance 384 265 412 351 360 367 Vision Insurance 52 36 47 45 47 48 Life Insurance & Other 379 479 348 597 358 365 Social Security Taxes 3,848 2,469 3,001 3,005 3,089 3,151 Medicare Taxes 900 577 702 703 722 736 Unemployment Taxes 162 60 171 18 171 174 Workers' Compensation 121 124 112 99 86 88 Pre‐Employment Physicals & Testing ‐ 45 ‐ ‐ ‐ ‐ Total Personnel 85,122$ 53,942$ 65,201$ 66,367$ 67,149$ 68,492$ Services/Supplies Professional Outside Services $ ‐ $ 6,516 $ ‐ $ ‐ $ ‐ $ ‐ Judge's Compensation 3,150 5,460 6,600 7,045 6,600 6,732 Advertising ‐ ‐ ‐ ‐ ‐ ‐ Printing 1,214 46 1,100 858 1,100 1,122 Schools & Training ‐ ‐ ‐ 250 ‐ ‐ Jury Fees ‐ ‐ ‐ ‐ ‐ ‐ Dues & Membership ‐ 150 260 75 260 265 Travel & Per Diem ‐ ‐ ‐ ‐ ‐ ‐ Office Supplies ‐ 310 330 61 330 337 Postage 137 349 400 298 400 408 Publications/Books/Subscriptions 247 ‐ 50 ‐ 50 51 Furniture/Equipment <$5000 29 ‐ ‐ ‐ ‐ ‐ Miscellaneous Expenses ‐ 105 ‐ ‐ ‐ ‐ Total Services/Supplies 4,777$ 12,937$ 8,740$ 8,586$ 8,740$ 8,915$ Total Expenditures 89,899$ 66,879$ 73,941$ 74,953$ 75,889$ 77,407$ FY21 Town of Trophy Club Proposed Budget 31Town Council Meeting Page 138 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Information Services FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Personnel Salaries $ 160,563 $ 164,369 $ 165,027 $ 165,027 $ 169,978 $ 173,378 Longevity 2,175 2,355 2,520 2,535 2,520 2,570 Stipend ‐ ‐ ‐ ‐ ‐ ‐ Certification ‐ ‐ ‐ ‐ 1,800 1,836 Retirement 20,068 22,251 21,883 21,883 23,151 23,614 Medical Insurance 11,802 12,122 11,404 11,404 11,404 11,632 Dental Insurance 767 696 824 824 720 734 Vision Insurance 104 94 95 95 95 97 Life Insurance & Other 890 867 1,208 1,208 1,244 1,269 Social Security Taxes 9,652 10,650 10,388 10,388 10,807 11,023 Medicare Taxes 2,257 2,491 2,429 2,429 2,527 2,578 Unemployment Taxes 324 18 342 342 342 349 Workers' Compensation 336 344 386 386 301 307 Total Personnel 208,938$ 216,258$ 216,506$ 216,521$ 224,888$ 229,386$ Services/Supplies Software & Support $ 223,436 $ 272,631 $ 288,186 $ 311,686 $ 325,000 $ 331,500 Security 2,620 2,596 2,257 2,257 2,257 2,302 Schools & Training 450 360 3,900 900 3,900 3,978 Telephone 3,625 ‐ 1,000 1,000 1,000 1,020 Communications/Pagers/Mobiles 56,863 42,454 41,375 42,175 50,000 51,000 Building Maintenance ‐‐ ‐ ‐ ‐ ‐ Independent Labor 24,461 3,460 23,400 11,400 11,400 11,628 Copier Rental/Leases 10,647 12,182 11,751 11,751 10,651 10,864 Dues & Membership 107 230 350 350 350 357 Travel & Per Diem 1,159 ‐ 6,208 ‐ 6,208 6,332 Meetings ‐ ‐ 122 155 122 124 Office Supplies 1,080 935 921 921 921 939 Printer Supplies 7,575 10,795 7,500 5,000 7,500 7,650 Postage 66 ‐ 300 9 300 306 Publication/Books/Subscriptions ‐ ‐ ‐ ‐ ‐ ‐ Uniforms 110 ‐ ‐ ‐ ‐ ‐ Hardware 14,919 13,137 11,460 10,460 11,460 11,689 Total Services/Supplies 347,118$ 358,779$ 398,730$ 398,064$ 431,069$ 439,690$ Capital Capital Outlay $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Hardware 14,209 ‐ ‐ ‐ ‐ ‐ Hardware 1,231 ‐ ‐ ‐ ‐ ‐ Capital Expenses 91,515 ‐ ‐ ‐ ‐ ‐ Capital Outlay 106,955 ‐ ‐ ‐ Total Capital 106,955$ ‐$ ‐$ ‐$ ‐$ ‐$ Total Expenditures 663,011$ 575,037$ 615,236$ 614,585$ 655,957$ 669,077$ FY21 Town of Trophy Club Proposed Budget 32Town Council Meeting Page 139 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services OTHER FUNDS FY21 Town of Trophy Club Proposed Budget 33Town Council Meeting Page 140 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Debt Service Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 309,043$ 430,094$ 479,726$ 473,670$ 535,364$ 210,081$ Revenue Property Taxes $ 2,099,099 $ 2,215,605 $ 2,254,954 $ 2,309,719 2,369,775$ 2,462,423$ Property Taxes/Delinquent 3,648 (338) 2,000 3,292 2,000 2,000 Property Taxes/Penalty & Interest 4,830 5,157 4,500 4,947 4,500 4,500 Intergovernmental Transfer EDC ‐‐‐ ‐‐ Interest Income 19,894 29,392 20,000 8,708 15,000 10,000 Total Revenue 2,127,471$ 2,249,816$ 2,281,454$ 2,326,665$ 2,391,275$ 2,478,923$ Expenditures Principal Payments $ 1,463,000 $ 1,613,000 $ 1,978,000 $ 1,978,000 2,238,000$ $ 1,788,000 Interest Payments 737,825 763,973 734,490 734,490 674,726 618,634 Paying Agent Fees 5,235 5,900 7,500 8,250 7,500 7,500 Bond/CO Issuance cost ‐ 548 ‐ ‐ ‐ Total Expenditures 2,206,060$ 2,383,421$ 2,719,990$ 2,720,740$ 2,920,226$ 2,414,134$ Other Sources (Uses) Bond Proceeds $ ‐ $ ‐ $ ‐ $ ‐ ‐$ $ ‐ Bond Proceeds‐ Premium ‐‐‐ ‐‐ ‐ Refund Cost ‐‐‐ ‐‐ ‐ Transfer In‐ General Fund ‐‐‐ ‐‐ ‐ Transfer In‐EDC 4B ‐ 99,023 201,555 201,555 203,668 207,741 Transfer In‐ Street Maintenance Sales 25,000 ‐ ‐ ‐‐ Transfer In‐ Storm Drainage 27,209 26,937 202,933 202,933 ‐ 204,772 Transfer In ‐ Capital Projects ‐‐‐ ‐ ‐‐ Transfer In ‐ CCPD 147,431 49,881 51,281 51,281 ‐ 153,681 Transfer In ‐ sub‐total 199,640 175,841 455,769 455,769 203,668 566,194 Transfer Out ‐ ‐ ‐ ‐ ‐ ‐ Total Other Sources (Uses)199,640$ 175,841$ 455,769$ 455,769$ 203,668$ 566,194$ Net Increase (Decrease)121,052$ 42,236$ 17,233$ 61,694$ (325,283)$ 630,983$ Ending Fund Balance $ 430,094 $ 473,670 $ 496,959 $ 535,364 $ 210,081 $ 841,064 FY21 Town of Trophy Club Proposed Budget 34Town Council Meeting Page 141 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Capital Projects Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 6,285,515$ 5,764,419$ 3,231,713$ 2,078,072$ 1,422,604$ 500,000$ Revenue Contributions/Grants $ ‐ $ ‐ $ ‐ $ ‐ ‐$ $ ‐ Interest Revenue 113,796 148,731 50,000 90,753 25,000 1,000 Miscellaneous Revenue ‐ ‐ ‐ ‐ Intergovernmental Revenue ‐ ‐ ‐ ‐ Prior Year Adjustment ‐ ‐ ‐ ‐ Total Revenue 113,796$ 149,562$ 50,000$ 90,753$ 25,000$ 1,000$ Expenditures General Government $ ‐ $ 6,623 $ ‐ $ 7,927 ‐ $ 8,000 Bond Issuance Costs ‐‐ ‐ ‐ ‐ ‐ Construction 34,843 ‐‐‐ ‐ Engineering 46,701 ‐‐‐ ‐ Capital Outlay 589,164 2,339,286 1,540,000 738,293 1,447,604 ‐ Total Expenditures 670,709$ 2,345,909$ 1,540,000$ 746,221$ 1,447,604$ 8,000$ Other Sources (Uses) Debt Proceeds $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Bond Premium ‐ ‐ ‐ ‐ ‐ Transfer In 35,817 ‐ ‐ ‐ 500,000 ‐ Transfer Out ‐‐ ‐ ‐ ‐‐ Total Other Sources (Uses)35,817$ ‐$ ‐$ ‐$ 500,000$ ‐$ Net Increase (Decrease)(521,096)$ (2,196,347)$ (1,490,000)$ (655,468)$ (922,604)$ (7,000)$ Ending Fund Balance $ 5,764,419 $ 3,568,072 $ 1,741,713 $ 1,422,604 $ 500,000 $ 493,000 FY21 Town of Trophy Club Proposed Budget 35Town Council Meeting Page 142 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Capital Equipment Replacement Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance ‐$ 173,990$ 501,610$ 467,049$ 468,284$ 319,284$ Revenue ‐‐‐‐‐‐ Miscellaneous Revenue $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Total Revenue ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Expenditures Police Capital Replacement $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ 123,200 EMS Capital Replacement $ ‐ $ 123,118 $ 121,714 $ 141,488 $ 30,500 $ ‐ Fire Capital Replacement $ ‐ $ ‐ $ ‐ $ 20,000 $ 110,000 $ 18,500 Parks Capital Replacement $ ‐ ‐ $ 105,000 $ 52,041 $ 150,000 $ 150,500 Recreation Capital Replacement $ ‐ $ 85,284 $ 178,000 ‐ $ 79,500 $ 27,000 Community Development Capital Replac $ ‐ ‐ $ ‐ ‐ ‐ $ 27,000 Hardware (Items under 5K)$ 28,152 $ ‐ $ 23,806 $ ‐ $ ‐ Capital Expenses (Items over 5K) $ ‐ $ 20,629 $ ‐ $ 32,750 $ ‐ $ ‐ Information Services Capital Replacem $ ‐ $ ‐ Facilities Capital Replacement $ ‐ $ ‐ $ 29,000 $ ‐ $ 29,000 $ 29,000 Total Expenditures ‐$ 208,402$ 404,714$ 270,084$ 399,000$ 375,200$ Other Sources (Uses) Debt Proceeds $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Transfer from Tax Notes Transfer In ‐ 501,461 542,639 271,320 250,000 375,200 Total Other Sources (Uses)‐$ 501,461$ 542,639$ 271,320$ 250,000$ 375,200 Net Increase (Decrease) $ ‐ $ 293,059 $ 137,925 $ 1,235 $ (149,000) $ ‐ Ending Fund Balance $ ‐ $ 467,049 $ 639,535 $ 468,284 $ 319,284 $ 319,284 FY21 Town of Trophy Club Proposed Budget 36Town Council Meeting Page 143 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services IS Capital Equipment Replacement Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance ‐$ ‐$ ‐$ ‐$ ‐$ 125,000$ Revenue Miscellaneous Revenue ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Expenditures Police Capital Replacement ‐ ‐ ‐ ‐ ‐ ‐ EMS Capital Replacement ‐ ‐ ‐ ‐ ‐ ‐ Fire Capital Replacement ‐ ‐ ‐ ‐ ‐ ‐ Parks Capital Replacement ‐ ‐ ‐ ‐ ‐ ‐ Recreation Capital Replacement ‐ ‐ ‐ ‐ ‐ ‐ Community Development Capital Replac ‐ ‐ ‐ ‐ ‐ ‐ Small Equipment ‐ ‐ ‐ ‐ ‐ ‐ Hardware (Items under 5K)‐ ‐ ‐ ‐ ‐ 23,700 Capital Expenses (Items over 5K)‐ ‐ ‐ ‐ ‐ ‐ Information Services Capital Replacem ‐ ‐ 125,000 123,950 Facilities Capital Replacement ‐ ‐ ‐ ‐ ‐ ‐ Total Expenditures ‐$ ‐$ ‐$ ‐$ 125,000$ 147,650$ Other Sources (Uses) Debt Proceeds $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Transfer from Tax Notes Transfer In ‐ ‐ ‐ 250,000 147,650 Total Other Sources (Uses)‐$ ‐$ ‐$ ‐$ 250,000$ 147,650$ Net Increase (Decrease)‐$ ‐$ ‐$ ‐$ 125,000$ ‐$ Ending Fund Balance $ ‐ $ ‐ $ ‐ $ ‐ $ 125,000 $ 125,000 FY21 Town of Trophy Club Proposed Budget 37Town Council Meeting Page 144 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Hotel Occupancy Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 399,883$ 790,686$ 1,067,065$ 1,313,981$ 1,473,389$ 1,333,961$ Revenue Hotel Occupancy Tax $ 619,506 $ 669,983 $ 550,000 $ 350,681 $ 210,000 $ 400,000 July 4th Revenue 10,503 11,133 7,500 ‐ 7,500 7,500 Interest Income 9,296 14,485 5,000 6,146 5,000 5,000 Total Revenue 639,305$ 695,601$ 562,500$ 356,827$ 222,500$ 412,500$ Expenditures Personnel Salaries $ 102,380 $ 17,732 $ ‐ ‐ ‐ ‐ Overtime ‐‐ 20,000 20,000 20,000 22,050 Longevity 444 ‐‐ ‐‐‐ Stipend ‐‐‐ ‐‐‐ Retirement 12,477 2,191 ‐ ‐ ‐‐ Medical insurance 7,952 1,689 ‐ ‐‐‐ Dental Insurance 724 81 ‐ ‐‐‐ Vision Insurance 89 10 ‐ ‐‐‐ Life Insurance & Other 536 116 ‐ ‐‐‐ Social Security Taxes 6,033 1,059 ‐ ‐‐‐ Medicare Taxes 1,411 248 ‐ ‐‐‐ Unemployment Taxes 445 4 ‐ ‐‐‐ Workers' Compensation 1,656 ‐‐ ‐‐‐ Pre‐Employement Physicals/Testing 27 ‐‐ ‐‐‐ Total Personnel 134,174$ 23,129$ 20,000$ 20,000$ 20,000$ 22,050$ Services & Supplies Professional Outside Services 10,297$ ‐$ ‐$ ‐$ ‐$ ‐$ Auditing ‐ 2,000 3,000 3,000 3,000 4,000 Software & Support ‐ ‐ 4,500 4,725 5,000 5,000 Advertising 15,292 33,501 17,725 14,597 25,000 18,300 Service Charges & Fees ‐ 51 ‐ ‐ ‐‐ Printing ‐‐ ‐ ‐ ‐ ‐ Communications/Pagers/Mobiles 421 75 ‐ 1,008 ‐‐ Event Rentals 3,094 ‐ 1,500 1,500 15,045 15,090 Dues & Membership 406 ‐ 3,900 ‐ 4,000 4,057 Uniforms ‐‐‐ ‐ ‐‐ Program Supplies ‐‐‐ ‐ ‐‐ July 4 Celebration 84,818 82,505 111,300 39,020 114,883 118,544 Community Events ‐ ‐ ‐ ‐ ‐ ‐ Total Services & Supplies 114,328$ 118,132$ 141,925$ 63,850$ 166,928$ 164,991$ Capital Outlay Capital Outlay $ ‐ $ 31,045 $ 50,000 $ 113,568 $ 175,000 $ 100,000 Total Capital ‐$ 31,045$ 50,000$ 113,568$ 175,000$ 100,000$ Total Expenditures 248,502$ 172,306$ 211,925$ 197,418$ 361,928$ 287,041$ Other Sources (Uses) Transfer To General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ FY21 Town of Trophy Club Proposed Budget 38Town Council Meeting Page 145 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Hotel Occupancy Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Transfer To Future Capital Project Reser ‐ ‐ ‐ ‐ ‐ ‐ Transfer Out ‐ ‐ ‐ ‐ ‐ ‐ Total Other Sources (Uses)‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Net Increase (Decrease)390,803$ 523,295$ 350,575$ 159,408$ (139,428)$ 125,459$ Ending Fund Balance 790,686$ 1,313,981$ 1,417,640$ 1,473,389$ 1,333,961$ 1,459,420$ FY21 Town of Trophy Club Proposed Budget 39Town Council Meeting Page 146 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Street Maintenance Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 92,856$ 67,188$ 92,456$ 92,457$ 121,087$ 142,446$ Revenue Sales Tax $ 224,501 $ 248,744 $ 243,112 $ 243,589 $ 245,000 $ 249,900 Interest Income 10 ‐‐ ‐ ‐ ‐ Total Revenue 224,511$ 248,744$ 243,112$ 243,589$ 245,000$ 249,900$ Expenditures Personnel Salaries $ 55,188 $ 62,484 $ 62,300 $ 65,282 $ 64,158 $ 65,441 Overtime 1,042 ‐‐ ‐ ‐ ‐ Longevity 1,158 1,116 1,220 1,230 1,344 1,370 Retirement 7,066 8,491 8,261 9,591 8,738 8,913 Medical Insurance 7,600 6,139 5,702 ‐ 5,702 5,816 Dental Insurance 600 632 783 805 682 696 Vision Insurance 72 74 76 85 76 78 Life Insurance & Other 360 388 456 383 470 479 Social Security Taxes 3,385 4,087 3,938 4,154 4,076 4,158 Medicare Taxes 792 956 921 997 953 972 Unemployment Taxes 225 13 239 22 239 244 Workers' Compensation 2,678 3,021 2,914 2,490 2,904 2,962 Pre‐employment Physicals/Testing ‐‐‐ ‐ ‐ ‐ Total Personnel 80,166$ 87,399$ 86,811$ 85,038$ 89,342$ 91,128$ Services & Supplies Water $ ‐ $ 174 $ 2,000 $ ‐ $ 2,000 $ 2,040 Communications/Pagers/Mobiles 60 ‐‐ ‐ ‐ ‐ Vehicle Maintenance 3,530 6,198 3,500 3,316 3,500 3,570 Equipment Maintenance ‐‐ 300 24 300 306 Street Maintenance 123,055 102,897 100,000 100,000 100,000 102,000 Signs & Markings 13,305 21,852 20,000 20,000 20,000 20,400 Fuel 4,273 4,661 7,500 4,654 6,500 6,630 Small Tools 789 293 2,000 1,926 2,000 2,040 Miscellaneous Expense ‐‐‐ ‐ ‐ ‐ Total Service & Supplies 145,012$ 136,076$ 135,300$ 129,921$ 134,300$ 136,986$ Capital Vehicles $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Capital Replacement ‐‐‐ ‐ ‐ ‐ Capital Outlay ‐ ‐‐ ‐ ‐ ‐ Total Capital ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Total Expenditures 225,178$ 223,475$ 222,111$ 214,959$ 223,642$ 228,114$ FY21 Town of Trophy Club Proposed Budget 40Town Council Meeting Page 147 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Street Maintenance Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Other Sources (Uses) Transfer To Debt Service $ (25,000) $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Transfer To Storm Drainage ‐ ‐‐ ‐ ‐ ‐ Transfer Out (25,000) ‐ ‐ ‐ ‐ ‐ Total Sources Other (Uses)(25,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ Net Increase (Decreases)(25,667)$ 25,268$ 21,001$ 28,630$ 21,359$ 21,786$ Ending Fund Balance $ 67,188 $ 92,456 $ 113,457 $ 121,087 $ 142,446 $ 164,231 FY21 Town of Trophy Club Proposed Budget 41Town Council Meeting Page 148 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Court Technology Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 17,926$ 17,498$ 13,080$ 12,268$ 13,187$ 13,465$ Revenue Municipal Court Technology Fee $ 5,009 $ 2,449 $ 2,800 $ 919 2,800$ 2,800$ Miscellaneous Revenue ‐‐‐ ‐ ‐ ‐ Total Revenue 5,009$ 2,449$ 2,800$ 919$ 2,800$ 2,800$ Expenditures Software & Support 5,437$ ‐$ ‐$ ‐$ ‐$ ‐$ Software & Support ‐5,865 1,872 ‐ 1,872 2,105 Software & Support Subtotal 5,437 5,865 1,872 ‐ 1,872 2,105 Hardware ‐ 1,814 650 ‐ 650 650 Total Expenditures 5,437$ 7,679$ 2,522$ ‐$ 2,522$ 2,755$ Capital Capital Outlay ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Total Capital Outlay ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Total Expenditures 5,437$ 7,679$ 2,522$ ‐$ 2,522$ 2,755$ Other Sources (Uses) Transfer In ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Total Other Sources (Uses)‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Net Increase (Decrease)(428)$ (5,230)$ 278$ 919$ 278$ 45$ Ending Fund Balance $ 17,498 $ 12,268 $ 13,358 $ 13,187 $ 13,465 13,510$ FY21 Town of Trophy Club Proposed Budget 42Town Council Meeting Page 149 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Court Security Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 19,893$ 19,657$ 17,768$ 16,968$ 17,481$ 16,681$ Revenue Municipal Court Security Fee $ 3,756 $ 1,841 $ 2,200 $ 1,793 2,200$ $ 2,200 Truancy Prevention & Diversion Fees ‐ ‐ ‐ 620 ‐ ‐ Municipal Jury Fees ‐ ‐ ‐ 9 ‐ ‐ Total Revenue 3,756$ 1,841$ 2,200$ 2,422$ 2,200$ 2,200$ Expenditures Schools and Training $ 681 $ 350 $ 400 $ ‐ 400$ $ 400 Small Equipment ‐ ‐ ‐ ‐ ‐ ‐ Travel and Per Diem 311 380 1,100 409 1,100 1,100 Total Expenditures 992$ 730$ 1,500$ 409$ 1,500$ 1,500$ Other Sources (Uses) Transfer In ‐ ‐ ‐ ‐ ‐ ‐ Transfer Out (3,000) (3,000) (1,500) (1,500) (1,500) (1,500) Total Other Sources (Uses)(3,000)$ (3,000)$ (1,500)$ (1,500)$ (1,500)$ (1,500)$ Net Increase (Decrease)(236)$ (1,889)$ (800)$ 513$ (800)$ (800)$ Ending Fund Balance $ 19,657 $ 17,768 $ 16,968 $ 17,481 $ 16,681 $ 15,881 FY21 Town of Trophy Club Proposed Budget 43Town Council Meeting Page 150 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services CCPD Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 60,985$ 77,222$ 130,122$ 79,228$ 110,856$ 65,457$ Revenue Sales Tax $ 224,102 $ 244,325 $ 235,819 $ 237,500 $ 245,000 $ 252,350 Grant Revenue ‐ ‐ ‐ 2,301 ‐ ‐ Interest Income 7 ‐ ‐ 3,200 ‐ ‐ Total Revenue 224,109$ 244,325$ 235,819$ 243,001$ 245,000$ 252,350$ Expenditures Personnel Salaries $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Overtime ‐‐ 20,040 2,476 20,040 21,260 Longevity ‐‐ ‐ ‐ ‐ ‐ Stipend ‐‐ ‐ ‐ ‐ ‐ Retirement ‐‐ 2,657 ‐ 2,729 2,819 Social Security Taxes ‐‐ 1,242 ‐ 1,242 1,318 Medicare Taxes ‐‐ 291 ‐ 291 308 Workers' Compensation ‐‐ 446 198 446 446 Total Personnel $ ‐ $ ‐ $ 24,677 $ 2,674 $ 24,748 $ 26,152 Services & Supplies Professional Outside Services $ ‐ $ 13,783 $ 26,000 $ 26,350 $ 26,000 $ 4,700 Schools & Training ‐ 19,260 15,400 15,400 15,400 ‐ Qualifying Expenses ‐ 17,218 18,250 18,249 18,250 ‐ Uniforms 4,804 4,028 6,000 5,021 6,000 1,000 Small Equipment 9,401 46,960 44,900 44,899 50,000 26,000 Total Services & Supplies 14,205$ 101,248$ 110,550$ 109,919$ 115,650$ 26,000$ Capital Capital Outlay $ 46,236 $ 40,297 $ 47,500 $ 47,500 $ 150,000 $ 45,000 Total Capital 46,236$ 40,297$ 47,500$ 47,500$ 150,000$ 45,000$ Total Expenditures 60,441$ 141,545$ 182,727$ 160,092$ 290,398$ 97,152$ Other Sources (Uses) Transfer Out $ (147,431) $ (49,881) $ (51,281) $ (51,281) $ ‐ $ (153,681) Total Other Sources (Uses)(147,431)$ (49,881)$ (51,281)$ (51,281)$ ‐$ (153,681)$ Net Increase (Decrease)16,237$ 52,900$ 1,811$ 31,628$ (45,398)$ 1,517$ Ending Fund Balance $ 77,222 $ 130,122 $ 131,933 $ 110,856 $ 65,457 $ 66,974 FY21 Town of Trophy Club Proposed Budget 44Town Council Meeting Page 151 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Recreation Program Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance 7,307$ 3,655$ 3,028$ 3,028$ 920$ 920$ Revenue Recreation Programs $ 5,113 $ 5,680 $ 6,000 $ 48 $ 6,000 $ 6,000 Total Revenue 5,113$ 5,680$ 6,000$ 48$ 6,000$ 6,000$ Expenditures Recreation Programs $ 8,765 $ 6,307 $ 6,000 $ 2,156 $ 6,000 $ 6,000 Total Expenditures 8,765$ 6,307$ 6,000$ 2,156$ 6,000$ 6,000$ Net Increase (Decrease)(3,652)$ (627)$ ‐$ (2,108)$ ‐$ ‐$ Ending Fund Balance 3,655$ 3,028$ 3,028$ 920$ 920$ 920$ FY21 Town of Trophy Club Proposed Budget 45Town Council Meeting Page 152 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Parkland Dedication Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance ‐$ 467,425$ 220,464$ 385,294$ 550,125$ 605,125$ Revenue Interest Income $ 6,555 $ 11,870 $ ‐ $ 4,967 $ 5,000 $ ‐ Miscellaneous Revenue 500,000 ‐ ‐‐ 150,000 ‐ Park Revenues ‐‐‐ 100,000 ‐ ‐ Total Revenue 506,555$ 11,870$ ‐$ 104,967$ 155,000$ ‐$ Expenditures Capital Expenditures $ 39,130 $ 258,831 $ 162,000 $ (59,864) $ 100,000 100,000$ Total Expenditures 39,130$ 258,831$ 162,000$ (59,864)$ 100,000$ 100,000$ Net Increase (Decrease)467,425$ (246,961)$ (162,000)$ 164,831$ 55,000$ (100,000)$ Ending Fund Balance 467,425$ 220,464$ 58,464$ 550,125$ 605,125$ 505,125$ FY21 Town of Trophy Club Proposed Budget 46Town Council Meeting Page 153 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Trophy Club Park FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Working Capital (20,169)$ 127,992$ 90,904$ 63,532$ (34,680)$ (61,419)$ Revenue Grant Revenue $ ‐ $ 3,360 $ ‐ $ ‐ $ ‐ $ ‐ Park Revenue 167,304 99,351 160,000 131,362 160,000 $ 163,200 Interest Income 13 ‐‐‐ ‐ ‐ Miscellaneous Revenue 94,521 ‐‐‐ ‐ ‐ Total Revenue 261,838$ 102,711$ 160,000$ 131,362$ 160,000$ 163,200$ Expenses Personnel Salaries $ 19,361 $ 31,376 $ 49,282 $ 34,076 $ 22,845 $ 23,302 Part Time 25,834 26,351 Longevity ‐ ‐‐ ‐ 65 66 Retirement 487 2,087 3,109 2,672 3,112 3,174 Medical Insurance 521 1,707 2,789 2,726 2,789 2,845 Dental Insurance 39 117 ‐ 237 282 288 Vision Insurance 5 15 ‐ 20 25 26 Life Insurance & Other 26 78 172 130 167 170 Social Security Taxes 1,147 1,962 3,056 2,439 3,083 3,145 Medicare Taxes 268 459 715 571 721 735 Unemployment taxes 216 75 231 145 231 235 Workers' Compensation 391 998 1,009 1,009 994 1,014 Pre‐Employment Physicals/Testing ‐ ‐‐‐ ‐ ‐ Total Personnel 22,461$ 38,873$ 60,363$ 44,024$ 60,147$ 61,350$ Services & Supplies Professional Outside Services $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Auditing 1,000 2,000 ‐‐ ‐ ‐ Software & Support 4,339 4,431 3,815 3,860 3,815 3,891 Advertising 484 441 1,900 192 1,900 1,938 Printing ‐ ‐ 600 548 600 612 Schools & Training ‐ ‐‐ ‐ ‐ ‐ Service Charges & Fees 13,068 6,964 10,000 9,799 10,000 10,200 Electricity 1,244 1,051 2,148 1,612 2,148 2,191 Water 4,105 2,234 4,914 4,185 4,914 5,012 Communications/Pagers/Mobiles 2,832 3,329 958 3,767 958 977 Insurance 1,200 1,200 ‐ 1,200 1,200 1,224 Property Maintenance 6,700 16,196 17,000 83,787 17,000 17,340 Equipment Maintenance 2,623 3,428 3,750 3,991 3,750 3,825 Independent Labor 19,546 22,316 28,600 21,550 28,600 29,172 Portable toilets 6,796 5,100 4,250 2,175 4,250 4,335 Dues & Membership ‐ ‐ 140 ‐ 140 143 Office Supplies ‐ 74 1,107 1,009 1,107 1,129 Postage ‐ 57 346 ‐ 346 353 Fuel ‐ 3,203 990 2,966 990 1,010 Uniforms ‐ 560 423 406 423 431 Community Events 4,847 2,533 9,700 8,995 9,700 9,894 Small Tools ‐ 139 500 495 500 510 FY21 Town of Trophy Club Proposed Budget 47Town Council Meeting Page 154 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Trophy Club Park FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Furniture/Equipment<$5,000 ‐ 749 ‐ ‐ ‐ ‐ Maintenance Supplies 45 545 450 450 450 459 Miscellaneous Expense ‐ 4,376 300 14,564 300 306 Depreciation Expense ‐ Machinery and 2,387 ‐ ‐‐ ‐ ‐ Prompt Payment Interest ‐‐ ‐‐ ‐ ‐ Total Services & Supplies 71,216$ 80,926$ 91,891$ 165,550$ 93,091$ 94,953$ Capital Capital Expenses $ ‐ $ ‐ $ ‐ $ ‐ $ 13,500 $ ‐ Total Capital ‐$ ‐$ ‐$ ‐$ 13,500$ ‐$ Total Expenses 93,677$ 119,799$ 152,254$ 209,574$ 166,738$ 156,303$ Other Sources (Uses) Park Administration Transfer $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) Police and EMS Service Transfer ‐ ‐ ‐‐ ‐‐ Transfer Out ‐ sub‐total $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) Total Other Sources (Uses)(20,000)$ (20,000)$ (20,000)$ (20,000)$ (20,000)$ (20,000)$ Net Increase (Decrease)148,161$ (37,088)$ (12,254)$ (98,212)$ (26,738)$ (13,103)$ Ending Working Capital $ 127,992 $ 90,904 $ 78,651 $ (34,680) $ (61,419) $ (74,522) FY21 Town of Trophy Club Proposed Budget 48Town Council Meeting Page 155 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Storm Drainage Utility FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Working Capital 330,449$ 415,781$ 715,900$ 665,539$ 743,720$ 934,120$ Revenue Storm Drainage Fee $ 425,018 $ 439,944 $ 424,200 $ 421,785 $ 430,000 $ 438,600 Hazardous Waste Stipend ‐‐‐‐ ‐ ‐ Miscellaneous Revenue ‐‐‐‐ ‐ ‐ Interest Income 7,245 11,818 ‐ 2,559 ‐ ‐ Total Revenue 432,263$ 451,763$ 424,200$ 424,344$ 430,000$ 438,600$ Expenses Personnel Salaries $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Overtime ‐‐‐‐ ‐ ‐ Longevity ‐‐‐‐ ‐ ‐ Stipend ‐‐‐‐ ‐ ‐ Retirement ‐‐‐‐ ‐ ‐ Medical Insurance ‐‐‐‐ ‐ ‐ Dental Insurance ‐‐‐‐ ‐ ‐ Vision Insurance ‐‐‐‐ ‐ ‐ Life Insurance & Other ‐‐‐‐ ‐ ‐ Social Security Taxes ‐‐‐‐ ‐ ‐ Medicare Taxes ‐‐‐‐ ‐ ‐ Unemployment Taxes ‐‐‐‐ ‐ ‐ Workers' Compensation ‐‐‐‐ ‐ ‐ Total Personnel ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Services & Supplies Professional Outside Services $ 23,855 $ 29,595 $ 29,400 $ 29,175 $ 29,400 $ 29,988 Engineering/Construction 18,244 16,049 30,000 25,693 30,000 30,600 Trash Removal/Recycling 3,008 2,850 2,000 5,000 5,000 5,100 Street Sweeping 3,697 2,350 4,500 8,000 15,000 15,300 Independent Labor 6,369 9,799 20,000 21,770 120,000 122,400 Dues & Membership 110 111 200 135 200 204 Fuel ‐‐‐‐ ‐ ‐ Miscellaneous Expense ‐‐‐‐ ‐ ‐ Depreciation Expense 51,083 ‐‐‐ ‐ ‐ Total Services & Supplies 106,366$ 60,754$ 86,100$ 89,773$ 199,600$ 203,592$ Capital Capital Replacement ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Capital Expense ‐ ‐ ‐ ‐ ‐ ‐ Capital Projects ‐ ‐ ‐ ‐ ‐ ‐ Transfer to Drainage Capital Projects ‐‐ ‐‐ ‐ ‐ Total Capital ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Debt Service Principal $ 150,000 $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Interest 23,356 23,952 ‐ 13,456 ‐13,456 Total Debt Service 173,356$ 23,952$ ‐$ 13,456$ ‐$ 13,456$ FY21 Town of Trophy Club Proposed Budget 49Town Council Meeting Page 156 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services Storm Drainage Utility FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Total Expenses 279,722$ 84,706$ 86,100$ 103,230$ 199,600$ 217,048$ Other Sources (Uses) Cumulative effect on change in accoun $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Transfer In ‐ ‐‐‐ ‐‐ Transfer to General Fund $ (40,000) $ (40,000) $ (40,000) $ (40,000) $ (40,000) $ (40,000) Transfer To Debt Service (27,209) (26,937) (202,933) (202,933) ‐ (204,772) Total Other Sources (67,209)$ (66,937)$ (242,933)$ (242,933)$ (40,000)$ (244,772)$ Net Increase (Decrease)85,332$ 300,119$ 95,167$ 78,181$ 190,400$ (23,220)$ Ending Working Capital $ 415,781 $ 715,900 $ 811,067 $ 743,720 $ 934,120 $ 910,900 FY21 Town of Trophy Club Proposed Budget 50Town Council Meeting Page 157 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services EDC 4B FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATED FY 2021 PROPOSED FY 2022 PROJECTED Starting Net Position 713,274$ 636,691$ 70,790$ 70,790$ (31,676)$ 177,907$ Revenue Sales Tax ‐ General $ 449,003 $ 497,487 $ 486,224 $ 487,178 $ 490,000 $ 499,800 NTX Magazine Revenue ‐‐‐ ‐ ‐ ‐ Interest Income 8,298 5,454 4,000 ‐ 4,000 4,080 Total Revenue 457,301$ 502,941$ 490,224$ 487,178$ 494,000$ 503,880$ Expenses Professional Outside Services $ 1,500 $ 1,116 $ 4,000 $ 3,254 $ 4,000 $ 4,080 Auditing 1,000 2,000 4,000 4,000 4,000 4,080 Advertising 377 3,895 35,000 ‐ 35,000 35,700 Printing ‐ 34 200 ‐ 200 204 Schools & Training 350 ‐ 1,000 ‐ 1,000 1,020 Dues & Membership ‐ ‐ 1,200 1,000 1,200 1,224 Travel & Per Diem ‐ ‐ 750 ‐ 750 765 Office Supplies ‐ 25 200 ‐ 200 204 Miscellaneous Expense 2,500 2,501 4,000 2,500 4,000 4,080 EDC Projects 106,950 261,010 ‐ ‐ ‐ ‐ Incentive Programs 140,773 696,939 ‐ ‐ ‐ ‐ Transfer to General Fund ‐ ‐ 30,000 30,000 30,000 30,600 Transfer to Debt Service ‐ 99,022 201,555 201,555 203,668 207,741 Bond Principal ‐ ‐‐ ‐ ‐ ‐ Bond Interest 102,723 1,900 ‐ ‐ ‐ ‐ Debt Issue Cost ‐ ‐ ‐ ‐ ‐ ‐ Paying Agent Fees 200 400 400 200 400 408 Total Expenses 356,373$ 1,068,842$ 282,305$ 242,509$ 284,418$ 290,106$ Net Increase (Decrease)100,928$ (565,901)$ 207,919$ 244,669$ 209,582$ 213,774$ Ending Net Position $ 814,202 $ 70,790 $ 278,710 $ 315,460 $ 177,907 $ 391,682 FY21 Town of Trophy Club Proposed Budget 51Town Council Meeting Page 158 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services TIRZ#1 Fund FY 2018 ACTUAL FY 2019 ACTUAL FY 2020 APPROVED FY 2020 ESTIMATE FY 2021 PROPOSED FY 2022 PROJECTED Beginning Fund Balance (334,114)$ (592,352)$ (540,670)$ (522,683)$ (399,802)$ (311,819)$ Revenue Property Tax $ 80,316 $ 74,940 $ 154,068 $ 109,479 $ 112,763 $ 115,019 Sales Tax 5,231 5,087 7,800 26,813 27,500 28,050 Total Revenue 85,547$ 80,027$ 161,868$ 136,292$ 140,263$ 143,069$ Expenses Professional Outside Services $ ‐ $ 1,116 $ 3,000 $ 3,254 $ 3,000 $ 3,000 Incentive Programs 343,785 9,242 42,096 10,157 49,280 50,074 Total Expenditures 343,785$ 10,358$ 45,096$ 13,411$ 52,280$ 53,074$ Total Other Sources (Uses)‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Net Increase (Decrease)(258,238)$ 69,669$ 116,772$ 122,881$ 87,983$ 89,995$ Ending Fund Balance (592,352)$ (522,683)$ (423,898)$ (399,802)$ (311,819)$ (221,824)$ FY21 Town of Trophy Club Proposed Budget 52Town Council Meeting Page 159 of 205 August 11, 2020 TOWN OF TROPHY CLUB, TEXAS Annual Program of Services APPENDIX FY21 Town of Trophy Club Proposed Budget 53Town Council Meeting Page 160 of 205 August 11, 2020 Future Capital Needs All Funds FY 2023 PROJECTED FY 2024 PROJECTED FY 2025 PROJECTED FY 2026 PROJECTED FY 2027 PROJECTED Beginning Fund Balance $ (885,000)(1,686,000)$ $ (2,596,000)(3,481,000)$ Revenue Contributions/Grants Interest Revenue Miscellaneous Revenue Intergovernmental Revenue Prior Year Adjustment Total Revenue ‐$ ‐$ ‐$ ‐$ ‐$ Expenditures Police Capital Replacement $ 160,000 $ 76,000 $ 125,000 $ 130,000 $ 150,000 EMS Capital Replacement $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Fire Capital Replacement $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Streets Capital Replacement $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 Parks Capital Replacement $ 220,000 $ 225,000 $ 230,000 $ 230,000 $ 230,000 Recreation Capital Replacement $ 80,000 $ 75,000 $ 80,000 $ 100,000 $ 80,000 Community Development Capital Replacement $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 General Government $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Information Services $ 100,000 $ 100,000 $ 150,000 $ 100,000 $ 185,000 Total Expenditures 885,000$ 801,000$ 910,000$ 885,000$ 970,000$ Other Sources (Uses) Debt Proceeds $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Bond Premium ‐‐‐‐‐ Transfer In ‐‐‐‐‐ Transfer Out ‐‐‐‐‐ Total Other Sources (Uses)‐$ ‐$ ‐$ ‐$ ‐$ Net Increase (Decrease)(885,000)$ (801,000)$ (910,000)$ (885,000)$ (970,000)$ Ending Fund Balance $ (885,000) $ (1,686,000) $ (2,596,000) $ (3,481,000) $ (4,451,000) FY21 Town of Trophy Club Proposed Budget 54Town Council Meeting Page 161 of 205 August 11, 2020 2020 Tax Rate Calculation Notice Taxing Unit Name: _____________________________ Attached are the following documents: No New Revenue and Voter Approval Tax Rate Worksheets Tax Rate Recap Notice of Tax Rates (required to be posted on taxing unit website) Approving No New Revenue Rate of ____________ Voter Approval Rate of _____________ (if applicable) Di Minimis Rate of _____________ Please review these documents carefully and notify our office of any changes that need to be made. If any changes are made, our office will send out new documents including the revisions. Once you are satisfied that the calculation is correct, please sign this document stating that you approve the calculation worksheet that is attached to this document. If our office is handling the Tax Rate Calculation Publication for your taxing unit, your proposed rate will determine which Notice of Public Hearing will need to be published in the newspaper and online. Proposed Tax Rate must be provided as it is required to be listed on this year’s publication. Please let me know if you have any questions. Proposed M&O_______________ (Maintenance & Operation Rate) Proposed I&S_________________ (Interest & Sinking or Debt Rate) Proposed Total Rate___________ As a representative of _______________________, I approve the Tax Rate Calculation and have provided the proposed tax rate for the taxing entity listed above. _______________________________ ____________ Printed name Date ________________________________ ____________ Signature Date Town of Trophy Club, TX $0.453382/$100 $0.466599/$100 $0.481246/$100 $0.336442/$100 $0.11/$100 $0.446442/$100 Mike Erwin August 3, 2020 August 3, 2020 Town of Trophy Club, TX Mike Erwin FY21 Town of Trophy Club Proposed Budget 55Town Council Meeting Page 162 of 205 August 11, 2020 TNT-856 06-20/6 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease. The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies. While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax rate separately for the maintenance and operations tax and the debt tax, then add the two components together. 1. 2019 total taxable value. Enter the amount of 2019 taxable value on the 2019 tax roll today. Include any adjustments since last year's certification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of homesteads with tax ceilings (will deduct in Line 2) and the captured value for tax increment financing (will deduct taxes in Line 17).1 $2,190,646,650 2. 2019 tax ceilings. Counties, Cities and Junior College Districts. Enter 2019 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other units enter "0" If your taxing units adopted the tax ceiling provision in 2019 or prior year for homeowners age 65 or older or disabled, use this step.2 $338,010,653 3. Preliminary 2019 adjusted taxable value. Subtract line 2 from line 1.$1,852,635,997 4. 2019 total adopted tax rate. $0.446442/$100 5. 2019 taxable value lost because court appeals of ARB decisions reduced 2019 appraised value. A.Original 2019 ARB values:$56,912,238 B.2019 values resulting from final court decisions:- $48,645,363 C.2019 value loss. Subtract B from A.3 $8,266,875 6. 2019 taxable value subject to an appeal under Chapter 42, as of July 25. A.2019 ARB certified value:$0 B.2019 dispuated value:- $0 C.2019 undisputed value. Subtract B from A.4 $0 7. 2019 Chapter 42 related adjusted values. Add line 5 and line 6.$8,266,875 8. 2019 taxable value, adjusted for actual and potential court-ordered adjustments. Add line 3 and line 7.$1,860,902,872 1 Tex. Tax Code § 26.012(14) 2 Tex. Tax Code § 26.012(14) 3 Tex. Tax Code § 26.012(13) FY21 Town of Trophy Club Proposed Budget 56Town Council Meeting Page 163 of 205 August 11, 2020 4 Tex. Tax Code § 26.012(13) FY21 Town of Trophy Club Proposed Budget 57Town Council Meeting Page 164 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (continued) 9. 2019 taxable value of property in territory the taxing unit deannexed after January 1, 2019. Enter the 2019 value of property in deannexed territory.5 $0 10. 2019 taxable value lost because property first qualified for an exemption in 2020. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to freeport, goods-in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in 2020 does not create a new exemption or reduce taxable value. A.Absolute exemptions. Use 2019 market value:$90,727 B.Partial exemptions. 2020 exemption amount or 2020 percentage exemption times 2019 value:+ $5,570,442 C.Value loss. Add A and B.6 $5,661,169 11. 2019 taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2020. Use only those properties that first qualified in 2020; do not use properties that qualified in 2019. A.2019 market value:$0 B.2020 productivity or special appraised value:- $0 C.Value loss. Subtract B from A.7 $0 12. Total adjustments for lost value. Add lines 9, 10C and 11C.$5,661,169 13. Adjusted 2019 taxable value. Subtract line 12 from line 8.$1,855,241,703 14. Adjusted 2019 total levy. Multiply line 4 by line 13 and divide by $100.$8,282,578 15. Taxes refunded for years preceding tax year 2019. Enter the amount of taxes refunded by the taxing unit for tax years preceding tax year 2019. Types of refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax Code § 31.11 payment errors. Do not include refunds for tax year 2019. This line applies only to tax years preceding tax year 2019.8 $14,063 16. Taxes in tax increment financing (TIF) for tax year 2019. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the unit has no 2020 captured appraised value in Line 18D, enter "0".9 $44,011 17. Adjusted 2019 levy with refunds and TIF adjustment. Add lines 14 and 15, subtract line 16.10 $8,252,630 5 Tex. Tax Code § 26.012(15) 6 Tex. Tax Code § 26.012(15) 7 Tex. Tax Code § 26.012(15) 8 Tex. Tax Code § 26.012(13) 9 Tex. Tax Code § 26.03(c) 10 Tex. Tax Code § 26.012(13) FY21 Town of Trophy Club Proposed Budget 58Town Council Meeting Page 165 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (continued) 18. Total 2020 taxable value on the 2020 certified appraisal roll today. This value includes only certified values or certified estimate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in line 20). These homesteads includes homeowners age 65 or older or disabled.11 A.Certified values:$1,802,600,634 B.Counties: Include railroad rolling stock values certified by the Comptroller's office:+ $0 C.Pollution control and energy storage system exemption: Deduct the value of property exempted for the current tax year for the first time as pollution control or energy storage system property:- $0 D.Tax increment financing: Deduct the 2020 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which the 2020 taxes will be deposited into the tax increment fund. Do not include any new property value that will be included in line 23 below.12 - $27,090,893 E.Total 2020 value. Add A and B, then subtract C and D. $1,775,509,741 19. Total value of properties under protest or not included on certified appraisal roll.13 A.2020 taxable value of properties under protest. The chief appraiser certifies a list of properties still under ARB protest. The list shows the appraisal district's value and the taxpayer's claimed value, if any or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value.14 $456,237,320 B.2020 value of properties not under protest or included on certified appraisal roll. The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but are not included at appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value of property not on the certified roll.15 + $79,656 11 Tex. Tax Code § 26.12, 26.04(c-2) 12 Tex. Tax Code § 26.03(c) 13 Tex. Tax Code § 26.01(c) and (d) 14 Tex. Tax Code § 26.01(c) 15 Tex. Tax Code § 26.01(d) FY21 Town of Trophy Club Proposed Budget 59Town Council Meeting Page 166 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (concluded) 19. (cont.) C.Total value under protest or not certified. Add A and B. $456,316,976 20. 2020 tax ceilings. Counties, cities and junior colleges enter 2020 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter "0". If your taxing units adopted the tax ceiling provision in 2019 or a prior year for homeowners age 65 or older or disabled, use this step.16 $359,566,734 21.2020 total taxable value. Add lines 18E and 19C. Subtract line 20.17 $1,872,259,983 22. Total 2020 taxable value of properties in territory annexed after January 1, 2019. Include both real and personal property. Enter the 2020 value of property in territory annexed.18 $0 23. Total 2020 taxable value of new improvements and new personal property located in new improvements. New means the item was not on the appraisal roll in 2019. An improvement is a building, structure, fixture or fence erected on or affixed to land. New additions to existing improvements may be included if the appraised value can be determined. New personal property in a new improvement must have been brought into the taxing unit after January 1, 2019 and be located in a new improvement. New improvements do include property on which a tax abatement agreement has expired for 2020.19 $52,026,210 24. Total adjustments to the 2020 taxable value. Add lines 22 and 23.$52,026,210 25. Adjusted 2020 taxable value. Subtract line 24 from line 21.$1,820,233,773 26.2020 NNR tax rate. Divide line 17 by line 25 and multiply by $100.20 $0.453382/$100 27. COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the 2020 county NNR tax rate.21 $/$100 16 Tex. Tax Code § 26.012(6)(B) 17 Tex. Tax Code § 26.012(6) 18 Tex. Tax Code § 26.012(17) 19 Tex. Tax Code § 26.012(17) 20 Tex. Tax Code § 26.04(c) 21 Tex. Tax Code § 26.04(d) FY21 Town of Trophy Club Proposed Budget 60Town Council Meeting Page 167 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split into two separate rates: 1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations. 2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit's debt payments in the coming year. This rate accounts for principal and interest on bonds and other debt secured by property tax revenue. The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit's debt service will cause the NNR tax rate to be higher than the voter-approval tax rate. 28. 2019 M&O tax rate. Enter the 2019 M&O tax rate.$0.336442/$100 29. 2019 taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in line 8 of the No-New-Revenue Tax Rate Worksheet.$1,860,902,872 30. Total 2019 M&O levy. Multiply line 28 by line 29 and divide by $100.$6,260,858 31. Adjusted 2019 levy for calculating NNR M&O taxes. Add line 31E to line 30. A.2019 sales tax specifically to reduce property taxes. For cities, counties and hospital districts, enter the amount of additional sales tax collected and spent on M&O expenses in 2019, if any. Other taxing units, enter 0. Counties must exclude any amount that was spent for economic development grants from the amount of sales tax spent.$0 B.M&O taxes refunded for years preceding tax year 2019: Enter the amount of M&O taxes refunded in the preceding year for taxes before that year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2019. This line applies only to tax years preceding tax year 2019.+ $10,601 C.2019 taxes in TIF.: Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2019 captured appraised value in Line 18D, enter 0.- $0 FY21 Town of Trophy Club Proposed Budget 61Town Council Meeting Page 168 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 31. (cont.) D.2019 transferred function.: If discontinuing all of a department, function or activity and transferring it to another taxing unit by written contract, enter the amount spent by the taxing unit discontinuing the function in the 12 months preceding the month of this calculation. If the taxing unit did not operate this function for this 12-month period, use the amount spent in the last full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function will subtract this amount in E below. The taxing unit receiving the function will add this amount in E below. Other taxing units enter 0.+/- $0 E.2019 M&O levy adjustments.: Add A and B, then subtract C. For taxing unit with D, subtract if discontinuing function and add if receiving function.$10,601 $6,271,459 32. Adjusted 2020 taxable value. Enter the amount in line 25 of the No-New-Revenue Tax Rate Worksheet.$1,820,233,773 33. 2020 NNR M&O rate. (unadjusted) Divide line 31 by line 32 and multiply by $100.$0.344541/$100 34.Rate adjustment for state criminal justice mandate.23 Enter the rate calculated in C. If not applicable, enter 0. A.2020 state criminal justice mandate. Enter the amount spent by a county in the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose.$0 B.2019 criminal justice mandate. Enter the amount spent by a county in the 12 months prior to the previous 12 months providing for the maintenance and operation cost of keeping inmates in county- paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. Enter zero if this is the first time the mandate applies.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 $0/$100 22 [Reserved for expansion] 23 Tex. Tax Code § 26.044 FY21 Town of Trophy Club Proposed Budget 62Town Council Meeting Page 169 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 35.Rate adjustment for indigent health care expenditures.24 Enter the rate calculated in C. If not applicable, enter 0. A.2020 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2019 and ending on June 30, 2020, less any state assistance received for the same purpose.$0 B.2019 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2018 and ending on June 30, 2019, less any state assistance received for the same purpose.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 $0/$100 36.Rate adjustment for county indigent defense compensation.25 Enter the lessor of C and D. If not applicable, enter 0. A.2020 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals for the period beginning on July 1, 2019 and ending on June 30, 2020, less any state grants received by the county for the same purpose.$0 B.2019 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals for the period beginning on July 1, 2018 and ending on June 30, 2019, less any state grants received by the county for the same purpose.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 D. Multiply B by 0.05 and divide by line 32 and multiply by $100.$0/$100 $0/$100 24 Tex. Tax Code § 26.0442 25 Tex. Tax Code § 26.0442 FY21 Town of Trophy Club Proposed Budget 63Town Council Meeting Page 170 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 37.Rate adjustment for county hospital expenditures.26 Enter the lessor of C and D, if applicable. If not applicable, enter 0. A.2020 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2019 and ending on June 30, 2020 $0 B.2019 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2018 and ending on June 30, 2019.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 D. Multiply B by 0.08 and divide by line 32 and multiply by $100.$0/$100 $0/$100 38. Adjusted 2020 NNR M&O rate. Add lines 33, 34, 35, 36, and 37.$0.344541/$100 39. 2020 voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below. Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply line 38 by 1.08. Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 38 by 1.035 Taxing unit affected by disaster declaration. If the taxing unit is located in an area declared as disaster area, the governing body may direct the person calculating the voter-approval rate to calculate in the manner provided for a special taxing unit. The taxing unit shall continue to calculate the voter-approval rate in this manner until the earlier of 1) the second year in which total taxable value on the certified appraisal roll exceeds the total taxable value of the tax year in which the disaster occurred, and 2) the third tax year after the tax year in which the disaster occurred. If the taxing unit qualifies under this scenario, multiply line 38 by 1.08. 27 $0.356599/$100 26 Tex. Tax Code § 26.0443 27 Tex. Tax Code § 26.04(c-1) FY21 Town of Trophy Club Proposed Budget 64Town Council Meeting Page 171 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (concluded) 40.Total 2020 debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year, and (4) are not classified in the taxing unit's budget as M&O expenses. A:Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district budget payments. Enter debt amount.$2,709,057 B: Subtract unencumbered fund amount used to reduce total debt.-$0 C: Subtract certified amount spent from sales tax to reduce debt (enter zero if none).-$0 D: Subtract amount paid from other resources.-$293,420 E:Adjusted debt. Subtract B, C and D from A.$2,415,637 41. Certified 2019 excess debt collections. Enter the amount certified by the collector.28 $356,133 42. Adjusted 2020 debt. Subtract line 41 from line 40E.$2,059,504 43.2020 anticipated collection rate. If the anticipated rate in A is lower than actual rates in B, C or D, enter the lowest rate from B, C or D. If the anticipated rate in A is higher than at least one of the rates in the prior three years, enter the rate from A. Note that the rate can be greater than 100%. 29 A. Enter the 2020 anticipated collection rate certified by the collector.30 100.000000% B. Enter the 2019 actual collection rate.99.000000% C. Enter the 2018 actual collection rate.99.000000% D. Enter the 2017 actual collection rate.100.000000%100.000000% 44. 2020 debt adjusted for collections. Divide line 42 by line 43.$2,059,504 45. 2020 total taxable value. Enter the amount on line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 46. 2020 debt rate. Divide line 44 by line 45 and multiply by $100.$0.11/$100 47. 2020 voter-approval tax rate. Add lines 39 and 46.$0.466599/$100 48. COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the 2020 county voter-approval tax rate.$/$100 28 Tex. Tax Code § 26.012(10) and 16.04(b) 29 Tex. Tax Code § 26.04(h),(h-1) and (h-2) 30 Tex. Tax Code § 26.04(b) FY21 Town of Trophy Club Proposed Budget 65Town Council Meeting Page 172 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate Adjustment for Unused Increment Rate The unused increment rate is the rate equal to the difference between the adopted tax rate and voter- approval tax rate before the unused increment rate for the prior three years. 39 In a year where a taxing unit adopts a rate by applying any portion of the unused increment rate, the unused increment rate for that year would be zero. For each tax year before 2020, the difference between the adopted tax rate and voter-approval rate is considered zero, therefore the unused increment rate for 2020 is zero. 40 This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 41 61. 2019 unused increment rate. Subtract the 2019 actual tax rate and the 2019 unused increment rate from the 2019 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 62. 2018 unused increment rate. Subtract the 2018 actual tax rate and the 2018 unused increment rate from the 2018 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 63. 2017 unused increment rate. Subtract the 2017 actual tax rate and the 2017 unused increment rate from the 2017 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 64. 2020 unused increment rate. Add lines 61, 62, and 63.$0/$100 65. 2020 voter-approval tax rate, adjusted for unused increment rate. Add line 64 to one of the following lines (as applicable): line 47, line 48 (counties), line 56 (taxing units with the additional sales tax) or line 60 (taxing units with pollution control).$0.466599/$100 39 Tex. Tax Code § 26.013(a) 40 Tex. Tax Code § 26.013(c) 41 Tex. Tax Code § 26.063(a)(1) FY21 Town of Trophy Club Proposed Budget 66Town Council Meeting Page 173 of 205 August 11, 2020 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB De Minimis Rate The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 42 This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 43 66. Adjusted 2020 NNR M&O tax rate. Enter the rate from line 38 of the Voter- Approval Tax Rate Worksheet.$0.344541/$100 67. 2020 total taxable value. Enter the amount from line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 68. Rate necessary to impose $500,000 in taxes. Divide $500,000 by line 67 and multiply by $100.$0.026705/$100 69. 2020 debt rate. Enter the rate from line 46 of the Voter-Approval Tax Rate Worksheet.$0.11/$100 70. De minimis rate. Add lines 66,68, and 69.$0.481246/$100 42 Tex. Tax Code § 26.012(8-a) 43 Tex. Tax Code § 26.063(a)(1) FY21 Town of Trophy Club Proposed Budget 67Town Council Meeting Page 174 of 205 August 11, 2020 Total Tax Rate Indicate the applicable total tax rates as calculated above. No-New-Revenue tax rate. As applicable, enter the 2020 NNR tax rate from: line 26, line 27 (counties), or line 54 (adjusted for sales tax).$0.453382/$100 Voter-approval tax rate. As applicable, enter the 2020 voter-approval tax rate from: line 47, line 48 (counties), line 56 (adjusted for sales tax), line 60 (adjusted for pollution control), or line 65 (adjusted for unused increment).$0.466599/$100 De minimis rate. If applicable, enter the de minimis rate from line 70.$0.481246/$100 FY21 Town of Trophy Club Proposed Budget 68Town Council Meeting Page 175 of 205 August 11, 2020 Taxing Unit Representative Name and Signature Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or employee of the taxing unit and have calculated the tax rates in accordance with requirements in Tax Code. 44 Print Here Printed Name of Taxing Unit Representative Sign Here Taxing Unit Representative Date 44 Tex. Tax Code § 26.04(c) FY21 Town of Trophy Club Proposed Budget 69Town Council Meeting Page 176 of 205 August 11, 2020 2020 Notice of No-New-Revenue Tax Rate Worksheet for Calculation of Tax Increase/Decrease Entity Name: TOWN OF TROPHY CLUB Date: 08/01/2020 1.2019 taxable value, adjusted for court-ordered reductions. Enter line 8 of the No-New-Revenue Tax Rate Worksheet.$1,860,902,872 2.2019 total tax rate. Enter line 4 of the No-New-Revenue Tax Rate Worksheet.0.446442 3.Taxes refunded for years preceding tax year 2019. Enter line 15 of the No-New-Revenue Tax Rate Worksheet.$14,063 4.Last year's levy. Multiply Line 1 times Line 2 and divide by 100. To the result, add Line 3.$8,321,915 5.2020 total taxable value. Enter Line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 6.2020 no-new tax rate. Enter line 26 of the No-New-Revenue Tax Rate Worksheet or Line 54 of the Additional Sales Tax Rate Worksheet.0.453382 7.2020 taxes if a tax rate equal to the no-new-revenue tax rate is adopted. Multiply Line 5 times Line 6 and divide by 100.$8,488,490 8.Last year's total levy. Sum of line 4 for all funds.$8,321,915 9.2020 total taxes if a tax rate equal to the no-new-revenue tax rate is adopted. Sum of line 7 for all funds.$8,488,490 10.Tax Increase (Decrease). Subtract Line 8 from Line 9.$166,575 FY21 Town of Trophy Club Proposed Budget 70Town Council Meeting Page 177 of 205 August 11, 2020 TOWN OF TROPHY CLUB Tax Rate Recap for 2020 Tax Rates Description of Rate Tax Rate Per $100 Tax Levy This is calculated using the Total Adjusted Taxable Value (line 25) of the No- New-Revenue Tax Rate Worksheet Additional Tax Levy Compared to last year's tax levy of 8,270,945 Additional Tax Levy Compared to no-new- revenue tax rate levy of 8,252,612 Last Year's Tax Rate 0.446442 $8,126,288 $-144,657 $-126,324 No-New-Revenue Tax Rate 0.453382 $8,252,612 $-18,333 $0 Notice & Hearing Limit*0.453382 $8,252,612 $-18,333 $0 Voter-Approval Tax Rate 0.466599 $8,493,193 $222,247 $240,580 Proposed Tax Rate 0.000000 $0 $-8,270,945 $-8,252,612 No-New-Revenue Tax Rate Increase in Cents per $100 0.00 0.453382 8,252,612 -18,333 0 0.50 0.458382 8,343,624 72,679 91,012 1.00 0.463382 8,434,636 163,690 182,023 1.50 0.468382 8,525,647 254,702 273,035 2.00 0.473382 8,616,659 345,714 364,047 2.50 0.478382 8,707,671 436,726 455,058 3.00 0.483382 8,798,682 527,737 546,070 3.50 0.488382 8,889,694 618,749 637,082 4.00 0.493382 8,980,706 709,761 728,094 4.50 0.498382 9,071,717 800,772 819,105 5.00 0.503382 9,162,729 891,784 910,117 5.50 0.508382 9,253,741 982,796 1,001,129 6.00 0.513382 9,344,753 1,073,807 1,092,140 6.50 0.518382 9,435,764 1,164,819 1,183,152 7.00 0.523382 9,526,776 1,255,831 1,274,164 7.50 0.528382 9,617,788 1,346,842 1,365,175 8.00 0.533382 9,708,799 1,437,854 1,456,187 8.50 0.538382 9,799,811 1,528,866 1,547,199 9.00 0.543382 9,890,823 1,619,877 1,638,210 9.50 0.548382 9,981,834 1,710,889 1,729,222 10.00 0.553382 10,072,846 1,801,901 1,820,234 10.50 0.558382 10,163,858 1,892,913 1,911,245 11.00 0.563382 10,254,869 1,983,924 2,002,257 11.50 0.568382 10,345,881 2,074,936 2,093,269 12.00 0.573382 10,436,893 2,165,948 2,184,281 12.50 0.578382 10,527,905 2,256,959 2,275,292 13.00 0.583382 10,618,916 2,347,971 2,366,304 13.50 0.588382 10,709,928 2,438,983 2,457,316 14.00 0.593382 10,800,940 2,529,994 2,548,327 14.50 0.598382 10,891,951 2,621,006 2,639,339 *Notice & Hearing Limit Rate: This is the highest tax rate that may be adopted without notices and a public hearing. It is the lower of the voter-approval tax rate or the no-new-revenue tax rate. FY21 Town of Trophy Club Proposed Budget 71Town Council Meeting Page 178 of 205 August 11, 2020 Tax Levy:This is calculated by taking the adjusted taxable value (line 25 of No-New-Revenue Tax Rate Worksheet), multiplying by the appropriate rate, such as the No-New-Revenue Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Voter- Approval Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's frozen tax levy on homesteads of the elderly. Additional Levy Last Year: This is calculated by taking Last Year's taxable value (line 3 of No-New-Revenue Tax Rate Worksheet), multiplying by Last Year's tax rate (line 4 of No-New-Revenue Tax Rate Worksheet) and dividing by 100. For School Districts: This is calculated by taking Last Year's taxable value, subtracting Last Year's taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last Year's tax ceiling. Additional Levy This Year: This is calculated by taking the current adjusted taxable value, multiplying by the No-New-Revenue Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Voter- Approval Tax Rate Worksheet), multiplying by the No-New-Revenue Tax Rate, dividing by 100 and adding This Year's tax ceiling. COUNTIES ONLY: All figures in this worksheet include ALL County Funds. Tax Levy amounts are the sum of each Fund's Taxable Value X each Fund's Tax Rate. FY21 Town of Trophy Club Proposed Budget 72Town Council Meeting Page 179 of 205 August 11, 2020 TNT-856 04-20/16 2020 Notice of Tax Rates in TOWN OF TROPHY CLUB Property Tax Rates in TOWN OF TROPHY CLUB . This notice concerns the 2020 property tax rates for TOWN OF TROPHY CLUB . This notice provides information about two tax rates. The no-new-revenue tax rate would Impose the same amount of taxes as last year if you compare properties taxed in both years. The voter-approval tax rate is the highest tax rate a taxing unit can adopt without holding an election. In each case, these rates are calculated by dividing the total amount of taxes by the current taxable value with adjustments as required by state law. The rates are given per $100 of property value. This year's no-new-revenue tax rate: Last year's adjusted taxes (after subtracting taxes on lost property)$8,252,630 This year's adjusted taxable value (after subtracting value of new property)$1,820,233,773 =This year's no-new-revenue tax rate 0.453382/$100 +This year's adjustments to the no-new-revenue tax rate $0 /$100 =This year's adjusted no-new-revenue tax rate 0.453382/$100 This is the maximum rate the taxing unit can propose unless it publishes a notice and holds a hearing. This year's voter-approval tax rate: Last year's adjusted operating taxes (after adjusting as required by law)$6,271,459 This year's adjusted taxable value (after subtracting value of new property)$1,820,233,773 =This year's voter-approval operating tax rate 0.344541/$100 ×(1.035 or 1.08, as applicable) = this year's maximum operating rate 0.356599/$100 +This year's debt rate 0.110000/$100 +The unused increment rate, if applicable 0.000000/$100 =This year's total voter-approval tax rate 0.466599/$100 This is the maximum rate the taxing unit can adopt without an election for voter approval. Unencumbered Fund Balances: The following estimated balances will be left in the taxing unit's accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Fund Balance GENERAL FUND $5,000,000 DEBT SERVICE FUND $500,000 TROPHY CLUB TIF #1 TIRZ FUND $-424,000 2020 Debt Service: The taxing unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Description of Debt Principal or Contract Payment to be Interest to be Paid from Property Taxes Other Amounts to be Paid Total Payment FY21 Town of Trophy Club Proposed Budget 73Town Council Meeting Page 180 of 205 August 11, 2020 Paid from Property Taxes C O SERIES 2004 $33,000 $6,365 $0 $39,365 G O SERIES 2010 $250,000 $123,706 $0 $373,706 G O REFUNDING SERIES 2010 $200,000 $16,400 $0 $216,400 C O SERIES 2013 $245,000 $40,187 $0 $285,187 C O SERIES 2014 $110,000 $62,387 $0 $172,387 G O REFUNDING SERIES 2015 $220,000 $25,506 $0 $245,506 G O SERIES 2016 $220,000 $110,675 $0 $330,675 C O SERIES 2016 $180,000 $97,706 $0 $277,706 C O SERIES 2017 $155,000 $98,125 $0 $253,125 G O REF SERIES 2020 $515,000 $0 $0 $515,000 Total required for 2020 debt service $2,709,057 - Amount (if any) paid from funds listed in unencumbered funds $0 - Amount (if any) paid from other resources $293,420 - Excess collections last year $356,133 = Total to be paid from taxes in 2020 $2,059,504 + Amount added in anticipation that the unit will collect only 100.000000% of its taxes in 2020 $0 = Total Debt Levy $2,059,504 This notice contains a summary of the no-new-revenue and voter-approval calculations as certified by Name of person preparing this notice: Michelle French Position: Tax Assessor Collector Date prepared: July 25, 2020 You can inspect a copy of the full calculations on the taxing unit's website at: www.tax.dentoncounty.com. FY21 Town of Trophy Club Proposed Budget 74Town Council Meeting Page 181 of 205 August 11, 2020 The Town Council for the Town of Trophy Club, Texas, will hold a public hearing on the Fiscal Year 2020-21 Annual Program of Services (Budget), on Tuesday August 25, 2020 at 7:00 p.m. in the Town Council Chambers at Town Hall, located at 1 Trophy Wood Drive, Trophy Club Texas. The meeting will be held for the purpose of receiving community input on the Budget. THIS BUDGET WILL RAISE MORE TOTAL PROPERTY TAXES THAN LAST YEAR’S BUDGET BY $$166,575 OR 2.0% AND OF THAT AMOUNT $232,267 IS TAX REVENUE TO BE RAISED FROM NEW PROPERTY ADDED TO THE TAX ROLL THIS YEAR. A copy of the budget document is available at Town Hall Monday through Friday from 8:00 am to 5:00 pm. All interested citizens are encouraged to attend and express their views. Town Council Meeting Page 182 of 205 August 11, 2020 1 Trophy Wood Drive Trophy Club, Texas 76262Town of Trophy Club Legislation Details (With Text) File #: Version:12020-224-T Name: Status:Type:Agenda Item Draft File created:In control:7/31/2020 Town Council On agenda:Final action:8/11/2020 Title:Take appropriate action regarding Setting the FY 2021 Proposed Tax Rate not to Exceed the current rate of $0.446442/$100 Valuation and scheduling the Tax Rate Pubic Hearing for September 8, 2020 (S. Norwood). Attachments:Staff Report - Not to Exceed Tax Rate - FY21.pdf 2020 Tax Rate Calculation Worksheet.pdf Action ByDate Action ResultVer. Take appropriate action regarding Setting the FY 2021 Proposed Tax Rate not to Exceed the current rate of $0.446442/ $100 Valuation and scheduling the Tax Rate Pubic Hearing for September 8, 2020 (S. Norwood). Town Council Meeting Page 183 of 205 August 11, 2020 Page 1 of 2 To: Mayor and Town Council From: Steve Norwood, Town Manager CC: Leticia Vacek, Town Secretary Mike Erwin, Finance Manager Re: Ad Valorem Tax Not to Exceed Rate Town Council Meeting, August 11, 2020 Agenda Item: Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2021 Ad Valorem Tax Rate and schedule a public hearing to meet Truth in Taxation requirements and/or as required by the Charter and related matters (S. Norwood). Strategic Link: Administrative & Financial Services – Exercise fiscal discipline in all Town operations. Background and Explanation: The proposed Fiscal Year 2021 budget includes an Ad Valorem Tax Rate of $0.446442/$100 of valuation. Of the $0.446442/$100 tax rate, $0.336442/$100 is for maintenance and operations and $0.11/$100 is to service the Town’s debt requirements for the upcoming fiscal year. The No- New-Revenue Rate for Fiscal Year 2021 is $0.453382/$100 and the Voter Approval Rate is $0.466599/$100. The Proposed Tax Rate of $0.446442/$100 is below both the No-New-Revenue and Voter Approval Rates. A proposed tax rate above either the No-New-Revenue or Voter Approval Rates (whichever is lower) must be approved via a record vote and also triggers the requirement to hold a public hearing. Legal Review: Not applicable Board/Commission/ or Committee Recommendation: Not applicable Town Council Meeting Page 184 of 205 August 11, 2020 Page 2 of 2 Staff Recommendation: Staff recommends setting a Not to Exceed Rate of $0.446442/$100 Ad Valorem Tax Rate, which is below the No-New-Revenue rate and setting a public tax rate hearing for Tuesday, September 8, 2020. Attachments: • 2020 Tax Rate Calculation Worksheet Town Council Approval: Mayor C. Nick Sanders or designee Town Council Meeting Page 185 of 205 August 11, 2020 2020 Tax Rate Calculation Notice Taxing Unit Name: _____________________________ Attached are the following documents: No New Revenue and Voter Approval Tax Rate Worksheets Tax Rate Recap Notice of Tax Rates (required to be posted on taxing unit website) Approving No New Revenue Rate of ____________ Voter Approval Rate of _____________ (if applicable) Di Minimis Rate of _____________ Please review these documents carefully and notify our office of any changes that need to be made. If any changes are made, our office will send out new documents including the revisions. Once you are satisfied that the calculation is correct, please sign this document stating that you approve the calculation worksheet that is attached to this document. If our office is handling the Tax Rate Calculation Publication for your taxing unit, your proposed rate will determine which Notice of Public Hearing will need to be published in the newspaper and online. Proposed Tax Rate must be provided as it is required to be listed on this year’s publication. Please let me know if you have any questions. Proposed M&O_______________ (Maintenance & Operation Rate) Proposed I&S_________________ (Interest & Sinking or Debt Rate) Proposed Total Rate___________ As a representative of _______________________, I approve the Tax Rate Calculation and have provided the proposed tax rate for the taxing entity listed above. _______________________________ ____________ Printed name Date ________________________________ ____________ Signature Date Town of Trophy Club, TX $0.453382/$100 $0.466599/$100 $0.481246/$100 $0.336442/$100 $0.11/$100 $0.446442/$100 Mike Erwin August 3, 2020 August 3, 2020 Town of Trophy Club, TX Mike Erwin Town Council Meeting Page 186 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] TNT-856 06-20/6 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease. The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies. While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax rate separately for the maintenance and operations tax and the debt tax, then add the two components together. 1. 2019 total taxable value. Enter the amount of 2019 taxable value on the 2019 tax roll today. Include any adjustments since last year's certification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of homesteads with tax ceilings (will deduct in Line 2) and the captured value for tax increment financing (will deduct taxes in Line 17).1 $2,190,646,650 2. 2019 tax ceilings. Counties, Cities and Junior College Districts. Enter 2019 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other units enter "0" If your taxing units adopted the tax ceiling provision in 2019 or prior year for homeowners age 65 or older or disabled, use this step.2 $338,010,653 3. Preliminary 2019 adjusted taxable value. Subtract line 2 from line 1.$1,852,635,997 4. 2019 total adopted tax rate. $0.446442/$100 5. 2019 taxable value lost because court appeals of ARB decisions reduced 2019 appraised value. A.Original 2019 ARB values:$56,912,238 B.2019 values resulting from final court decisions:- $48,645,363 C.2019 value loss. Subtract B from A.3 $8,266,875 6. 2019 taxable value subject to an appeal under Chapter 42, as of July 25. A.2019 ARB certified value:$0 B.2019 dispuated value:- $0 C.2019 undisputed value. Subtract B from A.4 $0 7. 2019 Chapter 42 related adjusted values. Add line 5 and line 6.$8,266,875 8. 2019 taxable value, adjusted for actual and potential court-ordered adjustments. Add line 3 and line 7.$1,860,902,872 1 Tex. Tax Code § 26.012(14) 2 Tex. Tax Code § 26.012(14) 3 Tex. Tax Code § 26.012(13) Town Council Meeting Page 187 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 4 Tex. Tax Code § 26.012(13) Town Council Meeting Page 188 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (continued) 9. 2019 taxable value of property in territory the taxing unit deannexed after January 1, 2019. Enter the 2019 value of property in deannexed territory.5 $0 10. 2019 taxable value lost because property first qualified for an exemption in 2020. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to freeport, goods-in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in 2020 does not create a new exemption or reduce taxable value. A.Absolute exemptions. Use 2019 market value:$90,727 B.Partial exemptions. 2020 exemption amount or 2020 percentage exemption times 2019 value:+ $5,570,442 C.Value loss. Add A and B.6 $5,661,169 11. 2019 taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2020. Use only those properties that first qualified in 2020; do not use properties that qualified in 2019. A.2019 market value:$0 B.2020 productivity or special appraised value:- $0 C.Value loss. Subtract B from A.7 $0 12. Total adjustments for lost value. Add lines 9, 10C and 11C.$5,661,169 13. Adjusted 2019 taxable value. Subtract line 12 from line 8.$1,855,241,703 14. Adjusted 2019 total levy. Multiply line 4 by line 13 and divide by $100.$8,282,578 15. Taxes refunded for years preceding tax year 2019. Enter the amount of taxes refunded by the taxing unit for tax years preceding tax year 2019. Types of refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax Code § 31.11 payment errors. Do not include refunds for tax year 2019. This line applies only to tax years preceding tax year 2019.8 $14,063 16. Taxes in tax increment financing (TIF) for tax year 2019. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the unit has no 2020 captured appraised value in Line 18D, enter "0".9 $44,011 17. Adjusted 2019 levy with refunds and TIF adjustment. Add lines 14 and 15, subtract line 16.10 $8,252,630 5 Tex. Tax Code § 26.012(15) 6 Tex. Tax Code § 26.012(15) 7 Tex. Tax Code § 26.012(15) 8 Tex. Tax Code § 26.012(13) 9 Tex. Tax Code § 26.03(c) 10 Tex. Tax Code § 26.012(13) Town Council Meeting Page 189 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (continued) 18. Total 2020 taxable value on the 2020 certified appraisal roll today. This value includes only certified values or certified estimate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in line 20). These homesteads includes homeowners age 65 or older or disabled.11 A.Certified values:$1,802,600,634 B.Counties: Include railroad rolling stock values certified by the Comptroller's office:+ $0 C.Pollution control and energy storage system exemption: Deduct the value of property exempted for the current tax year for the first time as pollution control or energy storage system property:- $0 D.Tax increment financing: Deduct the 2020 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which the 2020 taxes will be deposited into the tax increment fund. Do not include any new property value that will be included in line 23 below.12 - $27,090,893 E.Total 2020 value. Add A and B, then subtract C and D. $1,775,509,741 19. Total value of properties under protest or not included on certified appraisal roll.13 A.2020 taxable value of properties under protest. The chief appraiser certifies a list of properties still under ARB protest. The list shows the appraisal district's value and the taxpayer's claimed value, if any or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value.14 $456,237,320 B.2020 value of properties not under protest or included on certified appraisal roll. The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but are not included at appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value of property not on the certified roll.15 + $79,656 11 Tex. Tax Code § 26.12, 26.04(c-2) 12 Tex. Tax Code § 26.03(c) 13 Tex. Tax Code § 26.01(c) and (d) 14 Tex. Tax Code § 26.01(c) 15 Tex. Tax Code § 26.01(d) Town Council Meeting Page 190 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB No-New-Revenue Tax Rate (concluded) 19. (cont.) C.Total value under protest or not certified. Add A and B. $456,316,976 20. 2020 tax ceilings. Counties, cities and junior colleges enter 2020 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter "0". If your taxing units adopted the tax ceiling provision in 2019 or a prior year for homeowners age 65 or older or disabled, use this step.16 $359,566,734 21.2020 total taxable value. Add lines 18E and 19C. Subtract line 20.17 $1,872,259,983 22. Total 2020 taxable value of properties in territory annexed after January 1, 2019. Include both real and personal property. Enter the 2020 value of property in territory annexed.18 $0 23. Total 2020 taxable value of new improvements and new personal property located in new improvements. New means the item was not on the appraisal roll in 2019. An improvement is a building, structure, fixture or fence erected on or affixed to land. New additions to existing improvements may be included if the appraised value can be determined. New personal property in a new improvement must have been brought into the taxing unit after January 1, 2019 and be located in a new improvement. New improvements do include property on which a tax abatement agreement has expired for 2020.19 $52,026,210 24. Total adjustments to the 2020 taxable value. Add lines 22 and 23.$52,026,210 25. Adjusted 2020 taxable value. Subtract line 24 from line 21.$1,820,233,773 26.2020 NNR tax rate. Divide line 17 by line 25 and multiply by $100.20 $0.453382/$100 27. COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the 2020 county NNR tax rate.21 $/$100 16 Tex. Tax Code § 26.012(6)(B) 17 Tex. Tax Code § 26.012(6) 18 Tex. Tax Code § 26.012(17) 19 Tex. Tax Code § 26.012(17) 20 Tex. Tax Code § 26.04(c) 21 Tex. Tax Code § 26.04(d) Town Council Meeting Page 191 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split into two separate rates: 1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations. 2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit's debt payments in the coming year. This rate accounts for principal and interest on bonds and other debt secured by property tax revenue. The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit's debt service will cause the NNR tax rate to be higher than the voter-approval tax rate. 28. 2019 M&O tax rate. Enter the 2019 M&O tax rate.$0.336442/$100 29. 2019 taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in line 8 of the No-New-Revenue Tax Rate Worksheet.$1,860,902,872 30. Total 2019 M&O levy. Multiply line 28 by line 29 and divide by $100.$6,260,858 31. Adjusted 2019 levy for calculating NNR M&O taxes. Add line 31E to line 30. A.2019 sales tax specifically to reduce property taxes. For cities, counties and hospital districts, enter the amount of additional sales tax collected and spent on M&O expenses in 2019, if any. Other taxing units, enter 0. Counties must exclude any amount that was spent for economic development grants from the amount of sales tax spent.$0 B.M&O taxes refunded for years preceding tax year 2019: Enter the amount of M&O taxes refunded in the preceding year for taxes before that year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2019. This line applies only to tax years preceding tax year 2019.+ $10,601 C.2019 taxes in TIF.: Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2019 captured appraised value in Line 18D, enter 0.- $0 Town Council Meeting Page 192 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 31. (cont.) D.2019 transferred function.: If discontinuing all of a department, function or activity and transferring it to another taxing unit by written contract, enter the amount spent by the taxing unit discontinuing the function in the 12 months preceding the month of this calculation. If the taxing unit did not operate this function for this 12-month period, use the amount spent in the last full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function will subtract this amount in E below. The taxing unit receiving the function will add this amount in E below. Other taxing units enter 0.+/- $0 E.2019 M&O levy adjustments.: Add A and B, then subtract C. For taxing unit with D, subtract if discontinuing function and add if receiving function.$10,601 $6,271,459 32. Adjusted 2020 taxable value. Enter the amount in line 25 of the No-New-Revenue Tax Rate Worksheet.$1,820,233,773 33. 2020 NNR M&O rate. (unadjusted) Divide line 31 by line 32 and multiply by $100.$0.344541/$100 34.Rate adjustment for state criminal justice mandate.23 Enter the rate calculated in C. If not applicable, enter 0. A.2020 state criminal justice mandate. Enter the amount spent by a county in the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose.$0 B.2019 criminal justice mandate. Enter the amount spent by a county in the 12 months prior to the previous 12 months providing for the maintenance and operation cost of keeping inmates in county- paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. Enter zero if this is the first time the mandate applies.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 $0/$100 22 [Reserved for expansion] 23 Tex. Tax Code § 26.044 Town Council Meeting Page 193 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 35.Rate adjustment for indigent health care expenditures.24 Enter the rate calculated in C. If not applicable, enter 0. A.2020 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2019 and ending on June 30, 2020, less any state assistance received for the same purpose.$0 B.2019 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2018 and ending on June 30, 2019, less any state assistance received for the same purpose.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 $0/$100 36.Rate adjustment for county indigent defense compensation.25 Enter the lessor of C and D. If not applicable, enter 0. A.2020 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals for the period beginning on July 1, 2019 and ending on June 30, 2020, less any state grants received by the county for the same purpose.$0 B.2019 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals for the period beginning on July 1, 2018 and ending on June 30, 2019, less any state grants received by the county for the same purpose.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 D. Multiply B by 0.05 and divide by line 32 and multiply by $100.$0/$100 $0/$100 24 Tex. Tax Code § 26.0442 25 Tex. Tax Code § 26.0442 Town Council Meeting Page 194 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (continued) 37.Rate adjustment for county hospital expenditures.26 Enter the lessor of C and D, if applicable. If not applicable, enter 0. A.2020 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2019 and ending on June 30, 2020 $0 B.2019 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2018 and ending on June 30, 2019.$0 C. Subtract B from A and divide by line 32 and multiply by $100.$0/$100 D. Multiply B by 0.08 and divide by line 32 and multiply by $100.$0/$100 $0/$100 38. Adjusted 2020 NNR M&O rate. Add lines 33, 34, 35, 36, and 37.$0.344541/$100 39. 2020 voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below. Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply line 38 by 1.08. Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 38 by 1.035 Taxing unit affected by disaster declaration. If the taxing unit is located in an area declared as disaster area, the governing body may direct the person calculating the voter-approval rate to calculate in the manner provided for a special taxing unit. The taxing unit shall continue to calculate the voter-approval rate in this manner until the earlier of 1) the second year in which total taxable value on the certified appraisal roll exceeds the total taxable value of the tax year in which the disaster occurred, and 2) the third tax year after the tax year in which the disaster occurred. If the taxing unit qualifies under this scenario, multiply line 38 by 1.08. 27 $0.356599/$100 26 Tex. Tax Code § 26.0443 27 Tex. Tax Code § 26.04(c-1) Town Council Meeting Page 195 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate (concluded) 40.Total 2020 debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year, and (4) are not classified in the taxing unit's budget as M&O expenses. A:Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district budget payments. Enter debt amount.$2,709,057 B: Subtract unencumbered fund amount used to reduce total debt.-$0 C: Subtract certified amount spent from sales tax to reduce debt (enter zero if none).-$0 D: Subtract amount paid from other resources.-$293,420 E:Adjusted debt. Subtract B, C and D from A.$2,415,637 41. Certified 2019 excess debt collections. Enter the amount certified by the collector.28 $356,133 42. Adjusted 2020 debt. Subtract line 41 from line 40E.$2,059,504 43.2020 anticipated collection rate. If the anticipated rate in A is lower than actual rates in B, C or D, enter the lowest rate from B, C or D. If the anticipated rate in A is higher than at least one of the rates in the prior three years, enter the rate from A. Note that the rate can be greater than 100%. 29 A. Enter the 2020 anticipated collection rate certified by the collector.30 100.000000% B. Enter the 2019 actual collection rate.99.000000% C. Enter the 2018 actual collection rate.99.000000% D. Enter the 2017 actual collection rate.100.000000%100.000000% 44. 2020 debt adjusted for collections. Divide line 42 by line 43.$2,059,504 45. 2020 total taxable value. Enter the amount on line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 46. 2020 debt rate. Divide line 44 by line 45 and multiply by $100.$0.11/$100 47. 2020 voter-approval tax rate. Add lines 39 and 46.$0.466599/$100 48. COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the 2020 county voter-approval tax rate.$/$100 28 Tex. Tax Code § 26.012(10) and 16.04(b) 29 Tex. Tax Code § 26.04(h),(h-1) and (h-2) 30 Tex. Tax Code § 26.04(b) Town Council Meeting Page 196 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB Voter-Approval Tax Rate Adjustment for Unused Increment Rate The unused increment rate is the rate equal to the difference between the adopted tax rate and voter- approval tax rate before the unused increment rate for the prior three years. 39 In a year where a taxing unit adopts a rate by applying any portion of the unused increment rate, the unused increment rate for that year would be zero. For each tax year before 2020, the difference between the adopted tax rate and voter-approval rate is considered zero, therefore the unused increment rate for 2020 is zero. 40 This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 41 61. 2019 unused increment rate. Subtract the 2019 actual tax rate and the 2019 unused increment rate from the 2019 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 62. 2018 unused increment rate. Subtract the 2018 actual tax rate and the 2018 unused increment rate from the 2018 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 63. 2017 unused increment rate. Subtract the 2017 actual tax rate and the 2017 unused increment rate from the 2017 voter-approval tax rate. If the number is less than zero, enter zero. If the year is prior to 2020, enter zero.$0/$100 64. 2020 unused increment rate. Add lines 61, 62, and 63.$0/$100 65. 2020 voter-approval tax rate, adjusted for unused increment rate. Add line 64 to one of the following lines (as applicable): line 47, line 48 (counties), line 56 (taxing units with the additional sales tax) or line 60 (taxing units with pollution control).$0.466599/$100 39 Tex. Tax Code § 26.013(a) 40 Tex. Tax Code § 26.013(c) 41 Tex. Tax Code § 26.063(a)(1) Town Council Meeting Page 197 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Tax Rate Calculation Worksheet TOWN OF TROPHY CLUB De Minimis Rate The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 42 This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 43 66. Adjusted 2020 NNR M&O tax rate. Enter the rate from line 38 of the Voter- Approval Tax Rate Worksheet.$0.344541/$100 67. 2020 total taxable value. Enter the amount from line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 68. Rate necessary to impose $500,000 in taxes. Divide $500,000 by line 67 and multiply by $100.$0.026705/$100 69. 2020 debt rate. Enter the rate from line 46 of the Voter-Approval Tax Rate Worksheet.$0.11/$100 70. De minimis rate. Add lines 66,68, and 69.$0.481246/$100 42 Tex. Tax Code § 26.012(8-a) 43 Tex. Tax Code § 26.063(a)(1) Town Council Meeting Page 198 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] Total Tax Rate Indicate the applicable total tax rates as calculated above. No-New-Revenue tax rate. As applicable, enter the 2020 NNR tax rate from: line 26, line 27 (counties), or line 54 (adjusted for sales tax).$0.453382/$100 Voter-approval tax rate. As applicable, enter the 2020 voter-approval tax rate from: line 47, line 48 (counties), line 56 (adjusted for sales tax), line 60 (adjusted for pollution control), or line 65 (adjusted for unused increment).$0.466599/$100 De minimis rate. If applicable, enter the de minimis rate from line 70.$0.481246/$100 Town Council Meeting Page 199 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] Taxing Unit Representative Name and Signature Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or employee of the taxing unit and have calculated the tax rates in accordance with requirements in Tax Code. 44 Print Here Printed Name of Taxing Unit Representative Sign Here Taxing Unit Representative Date 44 Tex. Tax Code § 26.04(c) Town Council Meeting Page 200 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] 2020 Notice of No-New-Revenue Tax Rate Worksheet for Calculation of Tax Increase/Decrease Entity Name: TOWN OF TROPHY CLUB Date: 08/01/2020 1.2019 taxable value, adjusted for court-ordered reductions. Enter line 8 of the No-New-Revenue Tax Rate Worksheet.$1,860,902,872 2.2019 total tax rate. Enter line 4 of the No-New-Revenue Tax Rate Worksheet.0.446442 3.Taxes refunded for years preceding tax year 2019. Enter line 15 of the No-New-Revenue Tax Rate Worksheet.$14,063 4.Last year's levy. Multiply Line 1 times Line 2 and divide by 100. To the result, add Line 3.$8,321,915 5.2020 total taxable value. Enter Line 21 of the No-New-Revenue Tax Rate Worksheet.$1,872,259,983 6.2020 no-new tax rate. Enter line 26 of the No-New-Revenue Tax Rate Worksheet or Line 54 of the Additional Sales Tax Rate Worksheet.0.453382 7.2020 taxes if a tax rate equal to the no-new-revenue tax rate is adopted. Multiply Line 5 times Line 6 and divide by 100.$8,488,490 8.Last year's total levy. Sum of line 4 for all funds.$8,321,915 9.2020 total taxes if a tax rate equal to the no-new-revenue tax rate is adopted. Sum of line 7 for all funds.$8,488,490 10.Tax Increase (Decrease). Subtract Line 8 from Line 9.$166,575 Town Council Meeting Page 201 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] TOWN OF TROPHY CLUB Tax Rate Recap for 2020 Tax Rates Description of Rate Tax Rate Per $100 Tax Levy This is calculated using the Total Adjusted Taxable Value (line 25) of the No- New-Revenue Tax Rate Worksheet Additional Tax Levy Compared to last year's tax levy of 8,270,945 Additional Tax Levy Compared to no-new- revenue tax rate levy of 8,252,612 Last Year's Tax Rate 0.446442 $8,126,288 $-144,657 $-126,324 No-New-Revenue Tax Rate 0.453382 $8,252,612 $-18,333 $0 Notice & Hearing Limit*0.453382 $8,252,612 $-18,333 $0 Voter-Approval Tax Rate 0.466599 $8,493,193 $222,247 $240,580 Proposed Tax Rate 0.000000 $0 $-8,270,945 $-8,252,612 No-New-Revenue Tax Rate Increase in Cents per $100 0.00 0.453382 8,252,612 -18,333 0 0.50 0.458382 8,343,624 72,679 91,012 1.00 0.463382 8,434,636 163,690 182,023 1.50 0.468382 8,525,647 254,702 273,035 2.00 0.473382 8,616,659 345,714 364,047 2.50 0.478382 8,707,671 436,726 455,058 3.00 0.483382 8,798,682 527,737 546,070 3.50 0.488382 8,889,694 618,749 637,082 4.00 0.493382 8,980,706 709,761 728,094 4.50 0.498382 9,071,717 800,772 819,105 5.00 0.503382 9,162,729 891,784 910,117 5.50 0.508382 9,253,741 982,796 1,001,129 6.00 0.513382 9,344,753 1,073,807 1,092,140 6.50 0.518382 9,435,764 1,164,819 1,183,152 7.00 0.523382 9,526,776 1,255,831 1,274,164 7.50 0.528382 9,617,788 1,346,842 1,365,175 8.00 0.533382 9,708,799 1,437,854 1,456,187 8.50 0.538382 9,799,811 1,528,866 1,547,199 9.00 0.543382 9,890,823 1,619,877 1,638,210 9.50 0.548382 9,981,834 1,710,889 1,729,222 10.00 0.553382 10,072,846 1,801,901 1,820,234 10.50 0.558382 10,163,858 1,892,913 1,911,245 11.00 0.563382 10,254,869 1,983,924 2,002,257 11.50 0.568382 10,345,881 2,074,936 2,093,269 12.00 0.573382 10,436,893 2,165,948 2,184,281 12.50 0.578382 10,527,905 2,256,959 2,275,292 13.00 0.583382 10,618,916 2,347,971 2,366,304 13.50 0.588382 10,709,928 2,438,983 2,457,316 14.00 0.593382 10,800,940 2,529,994 2,548,327 14.50 0.598382 10,891,951 2,621,006 2,639,339 *Notice & Hearing Limit Rate: This is the highest tax rate that may be adopted without notices and a public hearing. It is the lower of the voter-approval tax rate or the no-new-revenue tax rate. Town Council Meeting Page 202 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] Tax Levy:This is calculated by taking the adjusted taxable value (line 25 of No-New-Revenue Tax Rate Worksheet), multiplying by the appropriate rate, such as the No-New-Revenue Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Voter- Approval Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's frozen tax levy on homesteads of the elderly. Additional Levy Last Year: This is calculated by taking Last Year's taxable value (line 3 of No-New-Revenue Tax Rate Worksheet), multiplying by Last Year's tax rate (line 4 of No-New-Revenue Tax Rate Worksheet) and dividing by 100. For School Districts: This is calculated by taking Last Year's taxable value, subtracting Last Year's taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last Year's tax ceiling. Additional Levy This Year: This is calculated by taking the current adjusted taxable value, multiplying by the No-New-Revenue Tax Rate and dividing by 100. For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Voter- Approval Tax Rate Worksheet), multiplying by the No-New-Revenue Tax Rate, dividing by 100 and adding This Year's tax ceiling. COUNTIES ONLY: All figures in this worksheet include ALL County Funds. Tax Levy amounts are the sum of each Fund's Taxable Value X each Fund's Tax Rate. Town Council Meeting Page 203 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] TNT-856 04-20/16 2020 Notice of Tax Rates in TOWN OF TROPHY CLUB Property Tax Rates in TOWN OF TROPHY CLUB . This notice concerns the 2020 property tax rates for TOWN OF TROPHY CLUB . This notice provides information about two tax rates. The no-new-revenue tax rate would Impose the same amount of taxes as last year if you compare properties taxed in both years. The voter-approval tax rate is the highest tax rate a taxing unit can adopt without holding an election. In each case, these rates are calculated by dividing the total amount of taxes by the current taxable value with adjustments as required by state law. The rates are given per $100 of property value. This year's no-new-revenue tax rate: Last year's adjusted taxes (after subtracting taxes on lost property)$8,252,630 This year's adjusted taxable value (after subtracting value of new property)$1,820,233,773 =This year's no-new-revenue tax rate 0.453382/$100 +This year's adjustments to the no-new-revenue tax rate $0 /$100 =This year's adjusted no-new-revenue tax rate 0.453382/$100 This is the maximum rate the taxing unit can propose unless it publishes a notice and holds a hearing. This year's voter-approval tax rate: Last year's adjusted operating taxes (after adjusting as required by law)$6,271,459 This year's adjusted taxable value (after subtracting value of new property)$1,820,233,773 =This year's voter-approval operating tax rate 0.344541/$100 ×(1.035 or 1.08, as applicable) = this year's maximum operating rate 0.356599/$100 +This year's debt rate 0.110000/$100 +The unused increment rate, if applicable 0.000000/$100 =This year's total voter-approval tax rate 0.466599/$100 This is the maximum rate the taxing unit can adopt without an election for voter approval. Unencumbered Fund Balances: The following estimated balances will be left in the taxing unit's accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Fund Balance GENERAL FUND $5,000,000 DEBT SERVICE FUND $500,000 TROPHY CLUB TIF #1 TIRZ FUND $-424,000 2020 Debt Service: The taxing unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues (or additional sales tax revenues, if applicable). Description of Debt Principal or Contract Payment to be Interest to be Paid from Property Taxes Other Amounts to be Paid Total Payment Town Council Meeting Page 204 of 205 August 11, 2020 http://www.truth-in-taxation.com/PrintForms.aspx[8/1/2020 12:41:14 PM] Paid from Property Taxes C O SERIES 2004 $33,000 $6,365 $0 $39,365 G O SERIES 2010 $250,000 $123,706 $0 $373,706 G O REFUNDING SERIES 2010 $200,000 $16,400 $0 $216,400 C O SERIES 2013 $245,000 $40,187 $0 $285,187 C O SERIES 2014 $110,000 $62,387 $0 $172,387 G O REFUNDING SERIES 2015 $220,000 $25,506 $0 $245,506 G O SERIES 2016 $220,000 $110,675 $0 $330,675 C O SERIES 2016 $180,000 $97,706 $0 $277,706 C O SERIES 2017 $155,000 $98,125 $0 $253,125 G O REF SERIES 2020 $515,000 $0 $0 $515,000 Total required for 2020 debt service $2,709,057 - Amount (if any) paid from funds listed in unencumbered funds $0 - Amount (if any) paid from other resources $293,420 - Excess collections last year $356,133 = Total to be paid from taxes in 2020 $2,059,504 + Amount added in anticipation that the unit will collect only 100.000000% of its taxes in 2020 $0 = Total Debt Levy $2,059,504 This notice contains a summary of the no-new-revenue and voter-approval calculations as certified by Name of person preparing this notice: Michelle French Position: Tax Assessor Collector Date prepared: July 25, 2020 You can inspect a copy of the full calculations on the taxing unit's website at: www.tax.dentoncounty.com. Town Council Meeting Page 205 of 205 August 11, 2020