Complete Agenda Packet - 05/12/2020Town Council
Town of Trophy Club
Meeting Agenda
1 Trophy Wood Drive
Trophy Club, Texas 76262
ZOOM VIDEO CONFERENCE7:00 PMTuesday, May 12, 2020
CALL TO ORDER AND ANNOUNCE A QUORUM
A quorum of the Town Council will be present through ZOOM Videoconference on
Tuesday, May 12, 2020 at 7:00 p.m.
INVOCATION (Council Member Monger)
PLEDGES (Mayor Sanders)
Pledge of Allegiance to the American Flag
Pledge of Allegiance to the Texas Flag
PUBLIC COMMENTS
(The meeting is available through Facebook at www.facebook.com/trophyclubgov)
This is an opportunity for citizens to address the Council on any matter. The Council is
not permitted to respond, take action, or discuss presentations made on an item not
listed on the agenda. Presentations are to be limited to matters over which the Council
has authority.
To speak on an item, you may email mayorandcouncil@trophyclub.org and include your
topic on the subject line, which will be read by the presiding officer.
ANNOUNCEMENTS AND REPORTS
1.2020-144-T Receive Town Manager Norwood’s update and provide input regarding the following (S.
Norwood).
*COVID-19 Update
*Update on cancellation of Summer events
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council
and will be enacted by one motion. There will not be a separate discussion of these
items. If discussion is desired, that item will be removed from the consent agenda and
will be considered individually.
2.2020-143-T Take appropriate action regarding the Town Council Regular Session Minutes dated April
28, 2020 (L. Vacek).
DRAFT - TC Regular Session Minutes April 28 2020.pdfAttachments:
Town Council Meeting Page 1 of 11 May 12, 2020
May 12, 2020Town Council Meeting Agenda
INDIVIDUAL ITEM(S)
3.2020-146-T Issuance of a Proclamation recognizing Byron Nelson High School Senior Class of 2020
(Mayor Sanders).
PROC. 2020-04 BNHS Seniors.pdfAttachments:
4.2020-147-T Take appropriate action regarding a Resolution of the Town Council submitting one (1)
nominee to the Board of Managers of the Denco Area 9-1-1 District (Mayor Sanders).
RES 2020-09 - DENCO 911 Nomination.pdfAttachments:
EXECUTIVE SESSION
RECONVENE INTO REGULAR SESSION
ADJOURN
* The Town Council may convene into executive session to discuss posted items as
allowed by the Texas Open Meetings Act, LGC.551.071
CERTIFICATION
I certify that the above notice was posted on the bulletin board at Trophy Club Town
Hall, 1 Trophy Wood Drive, Trophy Club, Texas, on Friday, May 8, 2020 by 5:00 p.m. in
accordance with Chapter 551, Texas Government Code.
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
If you have a disability that requires special needs, please contact the Town
Secretary’s Office at 682-237-2903 or 682-237-2905, 48 hours in advance, and
reasonable accommodations will be made to assist you.
Town Council Meeting Page 2 of 11 May 12, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22020-144-T Name:
Status:Type:Agenda Item Draft
File created:In control:4/27/2020 Town Council
On agenda:Final action:5/12/2020
Title:Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood).
*COVID-19 Update
*Update on cancellation of Summer events
Attachments:
Action ByDate Action ResultVer.
Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood).
*COVID-19 Update
*Update on cancellation of Summer events
Town Council Meeting Page 3 of 11 May 12, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22020-143-T Name:
Status:Type:Agenda Item Draft
File created:In control:4/27/2020 Town Council
On agenda:Final action:5/12/2020
Title:Take appropriate action regarding the Town Council Regular Session Minutes dated April 28, 2020 (L.
Vacek).
Attachments:DRAFT - TC Regular Session Minutes April 28 2020.pdf
Action ByDate Action ResultVer.
Take appropriate action regarding the Town Council Regular Session Minutes dated April 28, 2020 (L. Vacek).
Town Council Meeting Page 4 of 11 May 12, 2020
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, APRIL 28, 2020, 7 P.M.
ZOOM VIDEO CONFERENCE
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 28, 2020. The
meeting was held through Zoom Video Conference and was open to the public through
www.facebook.com/trophyclubgov.
TOWN COUNCIL MEMBERS:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem
Sean Bone Council Member, Place 3
Karl Monger Council Member, Place 4
Michael Geraci Council Member, Place 5
STAFF:
Steve Norwood Town Manager
Wade Carroll Assistant Town Manager
Leticia Vacek Town Secretary
David Dodd Town Attorney
Patrick Arata Police Chief
Jack Taylor Fire Chief
Tony Jaramillo Director of Parks and Recreation
Mike Erwin Finance Manager
Jill Lind Communications and Marketing Manager
Mike Pastor Information Services Manager
Mayor Sanders called the meeting to order and noted a quorum with Mayor Pro Tem Shoffner, and Council
Members Bone, Monger and Geraci.
Mayor Sanders began the meeting with a prayer for the manifold blessings in life, protection, the Country we live
in, and the privileges we are granted daily. He asked that God’s spirit guide the Council throughout the meeting.
Town Secretary Vacek announced that Irma Thomas, National Day of Prayer Task Force Coordinator, would be
ready to speak when the National Day of Prayer Proclamation is addressed.
Mayor Sanders thanked the Town residents and staff for their outpouring of support given to his family during
their recent hospitalization and the loss of their Son. He asked that the video he provided be started. The video
was not shown due to technical difficulties. Thereafter, Town Secretary Vacek read the thank you note from Lynda
Sanders: “Nick and I want to thank you for your kind floral remembrance during this difficult time. The
arrangement was striking and greatly appreciated. It is exactly two weeks today that we lost Wade to this
insidious disease and we are both trying to get our footing. Thank you for reaching out, it means so much.”
ANNOUNCEMENTS AND REPORTS:
1. Receive Town Manager Norwood’s update and provide input regarding the following (S. Norwood).
• COVID-19 – Town Manager Norwood provided an update on Governor Abbott’s latest order
regarding Opening Texas. Phase 1 will be implemented Friday, May 1, 2020. The openings will
include libraries, museums, movie theaters, retail, malls and restaurants. Twenty-five percent
occupancy for all businesses will be required. If the number of COVID-19 cases does not increase;
Phase 2 will be implemented two weeks after to include the re-opening of hair salons, bowling alleys,
Town Council Meeting Page 5 of 11 May 12, 2020
Town Council Minutes April 28, 2020 Page 2 of 3
arcades, massage parlors, and allow Phase 1 to increase to fifty percent occupancy. Some businesses
are concerned with the twenty-five percent occupancy rule and have decided to hold off opening at
this time. Golf courses are open and will implement the twenty-five percent rule with their meal
services and adjust tee times. Tennis, Pickleball, Disc Golf, Bocce Ball and Batting Cages will open on
Friday, May 1, 2020. The Governor’s order remained silent regarding summer day camps, play
grounds and dog parks and it will be a challenge to implement the re-opening of these public
facilities. A ZOOM meeting was held this week with the area hotels; discussions were held on the
challenges they are facing with no travel and conferences being held. Mr. Norwood reported that
staff will continue working diligently to decipher all the new rules brought forth on re-opening public
areas and encouraged everyone to continue wearing masks to assist with decreasing the spread,
which will allow the implementation of Phase 2. A link will be provided on the Trophy Club Website
for residents to review the entire dos and don’ts of Governor Abbott’s 60 page plan to “Open Texas.”
Mr. Norwood expressed the importance of Governor Abbott’s plan, which supersedes all
interpretations, and that Trophy Club will continue to abide by these executive orders, with social
distancing being a key component. He also shared his gratitude to all Trophy Club residents for their
patience and kindness during this difficult time.
Mayor Sanders stated he contacted several Town restaurants and shared that Meat U Anywhere will open on
May 1, 2020; while HG Sply plans to open on May 9, 2020. He did not receive an affirmative answer from
Cristina’s Restaurant. He also stressed the importance of being cautious and maintaining social distancing to help
minimize the spread of the virus. Mayor Sanders recognized Town Manager Norwood, Assistant Town Manager
Carroll and Marketing Manager Lind for their exemplary work during the pandemic.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine and will be enacted by one motion. No separate
discussion of these items will be held. Only items removed from the consent agenda will be considered individually.
2. Take appropriate action regarding the Town Council Regular Session Minutes dated April 14, 2020 (L.
Vacek).
3. Take appropriate action regarding the procurement of Annual Cloud Storage for Back-up Services from
Cima Solutions Group (S. Norwood).
4. Take appropriate action regarding the Second Quarter Investment Report for Fiscal Year 2020 (S.
Norwood).
5. Extension of Proclamation 2020-02-A declaring a Local Disaster for the Town of Trophy Club, Texas
(Mayor Sanders).
Motion:
Motion was made by Council Member Bone, seconded by Council Member Geraci, to approve Consent Agenda
Items #2 through #5.
Motion carried unanimously 5-0-0.
INDIVIDUAL ITEMS:
6. Issuance of a Proclamation of the Town of Trophy Club recognizing May 7, 2020 as National Day of
Prayer in Trophy Club, Texas (Mayor Sanders).
Town Council Meeting Page 6 of 11 May 12, 2020
Town Council Minutes April 28, 2020 Page 3 of 3
Mayor Sanders read Proclamation 2020-03, recognizing May 7, 2020 as National Day of Prayer in Trophy Club,
Texas. He recognized Mrs. Irma Thomas to speak on this year’s event. Mrs. Thomas gave a brief history of the
Town’s involvement with National Day of Prayer, as well as the residents coming together on this special day, and
encouraged everyone to continue to pray year round. This year’s event will be hosted online and can be found at
www.facebook.com/nationaldayofprayer76262, with details being listed on the Town’s website. The event will
involve local pastors and surrounding cities. Mrs. Thomas expressed condolences and continued prayers for the
entire Sanders Family on behalf of area pastors, Town residents, and the National Day of Prayer Task Force.
Mayor Sanders thanked Mrs. Thomas for her kind words and stated this year’s event will be unique but a
memorable day for everyone involved.
7. Direction on Parks & Recreation Board interviews timeline and make up of Appointment Sub-
Committee (Mayor Sanders).
Mayor Sanders reported the Parks & Recreation Board has one vacant seat available and eleven applications have
been received. Mayor Sanders and Mayor Pro Tem Shoffner currently serve on the Appointment Sub-Committee
that interviews applicants. Mayor Sanders asked that an additional Council Member serve on the Sub-
Committee.
It was stated that the interviews could be handled through ZOOM Videoconference. A discussion was held on a
timeframe to fill the open position. Director of Parks & Recreation Jaramillo reported the March Parks &
Recreation Board Meeting had been cancelled. He indicated staff is awaiting direction regarding the popular
Pickleball Courts. In response to Council Member Bone’s question; Town Secretary Vacek confirmed that
reappointments have not been advertised at this time. She added that re-appointments were due in September
but would clarify same.
Motion:
Motion was made by Council Member Bone, seconded by Council Member Monger, to appoint Council Member
Geraci to the Appointments Sub-Committee.
Motion carried unanimously 5-0-0.
Council Member Monger offered his time and input to assist with the process to fill this vacancy seat.
Mayor Sanders announced there were no items to discuss in Executive Session.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 7:34 P.M.
ATTEST:
___________________________________ ___________________________________
Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders
Town Secretary/RMO Mayor
Town Council Meeting Page 7 of 11 May 12, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22020-146-T Name:
Status:Type:Agenda Item Draft
File created:In control:4/30/2020 Town Council
On agenda:Final action:5/12/2020
Title:Issuance of a Proclamation recognizing Byron Nelson High School Senior Class of 2020 (Mayor
Sanders).
Attachments:PROC. 2020-04 BNHS Seniors.pdf
Action ByDate Action ResultVer.
Issuance of a Proclamation recognizing Byron Nelson High School Senior Class of 2020 (Mayor Sanders).
Town Council Meeting Page 8 of 11 May 12, 2020
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2020-04
A PROCLAMATION OF THE TROPHY CLUB, TEXAS TOWN COUNCIL
PROCLAMING RECOGNITION DAY FOR THE BYRON NELSON HIGH
SCHOOL SENIOR CLASS OF 2020; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS: May, 2020 will mark a special time in the lives of our Byron Nelson
High School Seniors; and
WHEREAS: For their last 12 years; our 2020 Seniors have prepared research
papers, studied for required state exams, participated in extra-curricular activities,
prepared for competitions, volunteered their time, baked goods, and helped one another
with study groups, homework and the like; and
WHEREAS: for the last two years; our 2020 Seniors have been busy applying to
colleges; business schools, technical schools, and working part-time to achieve
graduation status, and
WHEREAS: Friday, May 22, marks the last day of school for the 20-2020
graduating seniors across Northwest ISD; and
WHEREAS: 543 seniors are expected to graduate from Byron Nelson High
School in Trophy Club; and
WHEREAS: Matthew Ji, of Trophy Club has been named Valedictorian of the
2020 graduating class of Byron Nelson High School and will attend Brown University to
study mathematics, computer science, and physics; and
WHEREAS: Chet Graswich, of Trophy Club has been named Salutatorian of the
2020 graduating class of Byron Nelson High School and will attend the University of
Texas to study biochemistry.
I, therefore, Nick Sanders, Mayor of the Town of Trophy Club, do hereby
proclaim “Recognition Day for the 2020 Byron Nelson High School Seniors” on Friday,
May 22, 2020 and ask all of our citizens to take time to recognize our Seniors as these
are unprecedented times which prevent mass gatherings for an appropriate Walk the
Stage moment for each Senior. In witness whereof, I have here unto set my hand and
caused the official seal of the Town of Trophy Club to be affixed this 12th day of May,
2020. PASSED AND APPROVED by the Trophy Club, Texas Town Council this 12th
day of May 2020.
ATTEST:
_______________________________ ________________________________
Leticia Vacek, TRMC/CMC/MMC C. Nick Sanders, Mayor
Town Secretary/RMO
Town Council Meeting Page 9 of 11 May 12, 2020
1 Trophy Wood Drive
Trophy Club, Texas 76262Town of Trophy Club
Legislation Details (With Text)
File #: Version:22020-147-T Name:
Status:Type:Agenda Item Draft
File created:In control:5/4/2020 Town Council
On agenda:Final action:5/12/2020
Title:Take appropriate action regarding a Resolution of the Town Council submitting one (1) nominee to the
Board of Managers of the Denco Area 9-1-1 District (Mayor Sanders).
Attachments:RES 2020-09 - DENCO 911 Nomination.pdf
Action ByDate Action ResultVer.
Take appropriate action regarding a Resolution of the Town Council submitting one (1) nominee to the Board of Managers
of the Denco Area 9-1-1 District (Mayor Sanders).
Town Council Meeting Page 10 of 11 May 12, 2020
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2020-09
A RESOLUTION OF THE TROPHY CLUB, TEXAS TOWN COUNCIL
NOMINATING ONE CANDIDATE FOR THE BOARD OF MANAGERS
OF THE DENCO AREA 9-1-1 DISTRICT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 772, Health and Safety Code, provides that two voting
members of the Board of Managers of an Emergency Communications District shall be
appointed jointly by all cities and towns lying wholly or partly within the District.
NOW, THEREFORE, BE IT RESOLVED BY THE TROPHY CLUB, TEXAS
TOWN COUNCIL:
Section 1. That the Town of Trophy Club, Texas, hereby nominates Sue Tejml as
a candidate for appointment to the Board of Managers of the Denco Area 9-1-1 District.
Section 2. That this resolution shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED by the Trophy Club, Texas Town Council this 12th
day of May 2020.
___________________________________
C. Nick Sanders, Mayor
ATTEST:
_________________________________
Leticia Vacek, TRMC/CMC/MMC
Town Secretary/RMO
APPROVED AS TO FORM:
_________________________________
J. David Dodd III, Town Attorney
Town Council Meeting Page 11 of 11 May 12, 2020