Minutes Charter Review 05/17/2008Minutes of Regular Charter Review Commission Meeting for the
Town of Trophy Club
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICE CONFERENCE ROOM
Saturday, lIIIay 17, 2008 at 7:00 A.IIII.
ST ATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club, Texas, met in a Regular Session
on Saturday, May 17, 2008. The meeting was held within the boundaries of the Town and was
open to the public.
CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT:
William (Bill) Rose CRC Chair
Ben Brewster CRC Recording Secretary
Roger Williams CRC Member
Larry Crosser CRC Member
Richard Hobday CRC Member
Melissa Klauss CRC Member
Bob Downey CRC Vice-Chair
CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT:
Joel Ouile CRC Member
Richard (Scott) Briggs CRC Member
STAFF AND GUEST(S) PRESENT:
Mayor Nick Sanders
Town Manager Emmons
Don West
Neil Twomey
Mayor Nick Sanders
Dave Edstrom
No staff members were present.
A.1 Call to order and announce a quorum.
Chairman Rose, noting a quorum, called the meeting to order at 7:49 a.m.
A.3 Discuss and take appropriate action to approve previous week's Minutes.
No action taken to approve previous minutes.
A.4 Recording Secretary, Commissioner Brewster to update the Commission with
recommendations received. (Recommendations presented will be included with the
Minutes as exhibits.)
Proposed Amendments (revised) were submitted for the on-line log, including:
a. Add 1 Councilmember and Three Year Terms
b. Charter Review Commission
c. Budget Process Enhancement
d. Franchise term
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e. Align Majority of Council Verbiage
f. Resignation of Council Member Seat
g. Reduce Recall Signatures Required
h. Appointment of Town Attorney
A.7 Citizens/Staff Presentation; this is an opportunity for citizens/staff to address the
Charter Review Commission (CRC) on any matter related to the Charter Review whether or
not it is posted on the agenda.
No presentations were made.
A.2 Discuss and take appropriate action regarding proposed charter amendments.
a. Reference: Mr. Neil Twomey's Proposed Amendment for controlling water and sewer
rates. Mr. Twomey presented a comparative study for the Towns of: Trophy Club,
Southlake and Westlake. After discussion; Commissioner Williams moved to not
approve the proposed amendment with a second by Commissioner Crosser. The vote
was unanimous to not approve.
b. Reference: Proposed Amendment forming a Charter Review Commission on a periodic
basis. Article 11.12 will provide for the formation of a Charter Review Commission on a
maximum four year cycle. Mr. Dave Edstrom suggested that certain language be
removed and that the Mission Statement for the current CRC be included. His
recommendations were discussed and the CRC mission statement was included in the
revised amendment. Move to approve was made by Commissioner Williams and
seconded by Commissioner Downey. The motion was approved by unanimous vote
and will be moved forward for final approval at a later date.
The Commission took a break at 10:10 and reconvened at 10:20.
c. Reference: Franchise Term: The amendment to change the contract term with utilities
from 20 years to 30 years was tabled until a business case showing the need for this
change can be presented. Staff will follow with the appropriate analysis.
Commissioner Williams moved to table and Commissioner Brewster, seconded. The
vote was unanimous to table.
d. Reference: Amendment for placing items on the Council Agenda. The proposed
change would require more than one council member to place an item on the agenda.
Commissioner Williams moved to approve and Commissioner Brewster seconded. The
motion was approved by unanimous vote and will be moved forward for final approval
at a later date.
e. Reference: Acquisition of legal services. A proposed amendment was introduced that
would require the Council to ask for a Request for Information (RFI) for legal services
on a periodic basis. Motion to approve was made by Commissioner Williams and
seconded by Commissioner Downey. The motion was approved by unanimous vote
and will be moved forward for final approval at a later date.
f. Reference: Resignation of Council Member. The proposed amendment would require
that a sitting council member resign his seat upon filing to run for another public office.
Motion to approve was made by Commissioner Williams and seconded by
Commissioner Downey. Vote to move it forward for final approval was unanimous.
g. Reference: Budget Process. Discussion took place on how to strengthen the budget
process by involving the council in the planning process, at an earlier date. No action
was taken.
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A.S Discuss and take appropriate action regarding how the CRC will proceed.
Chairman Rose announced the Commission will meet on Monday, May 19th at 4:00 P.M. in the
Public Services Conference Room.
The Commission will review the budget process at the next meeting.
A.6 Discuss and receive project group reports.
No project reports were submitted.
A.S Adjourn.
Commissioner Williams moved to adjourn, seconded by Commissioner Brewster. Motion carried
with unanimous vote. The meeting was adjourned at 12:26 p.m.
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Ut· a Hennek, Town Secretary Bill Rose, Chair
Town of Trophy Club, Texas Charter Review Commission
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