Loading...
Minutes Charter Review 05/17/2008Minutes of Regular Charter Review Commission Meeting for the Town of Trophy Club LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS PUBLIC SERVICE CONFERENCE ROOM Saturday, lIIIay 17, 2008 at 7:00 A.IIII. ST ATE OF TEXAS § COUNTY OF DENTON § The Charter Review Commission for the Town of Trophy Club, Texas, met in a Regular Session on Saturday, May 17, 2008. The meeting was held within the boundaries of the Town and was open to the public. CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT: William (Bill) Rose CRC Chair Ben Brewster CRC Recording Secretary Roger Williams CRC Member Larry Crosser CRC Member Richard Hobday CRC Member Melissa Klauss CRC Member Bob Downey CRC Vice-Chair CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT: Joel Ouile CRC Member Richard (Scott) Briggs CRC Member STAFF AND GUEST(S) PRESENT: Mayor Nick Sanders Town Manager Emmons Don West Neil Twomey Mayor Nick Sanders Dave Edstrom No staff members were present. A.1 Call to order and announce a quorum. Chairman Rose, noting a quorum, called the meeting to order at 7:49 a.m. A.3 Discuss and take appropriate action to approve previous week's Minutes. No action taken to approve previous minutes. A.4 Recording Secretary, Commissioner Brewster to update the Commission with recommendations received. (Recommendations presented will be included with the Minutes as exhibits.) Proposed Amendments (revised) were submitted for the on-line log, including: a. Add 1 Councilmember and Three Year Terms b. Charter Review Commission c. Budget Process Enhancement d. Franchise term 1 n e. Align Majority of Council Verbiage f. Resignation of Council Member Seat g. Reduce Recall Signatures Required h. Appointment of Town Attorney A.7 Citizens/Staff Presentation; this is an opportunity for citizens/staff to address the Charter Review Commission (CRC) on any matter related to the Charter Review whether or not it is posted on the agenda. No presentations were made. A.2 Discuss and take appropriate action regarding proposed charter amendments. a. Reference: Mr. Neil Twomey's Proposed Amendment for controlling water and sewer rates. Mr. Twomey presented a comparative study for the Towns of: Trophy Club, Southlake and Westlake. After discussion; Commissioner Williams moved to not approve the proposed amendment with a second by Commissioner Crosser. The vote was unanimous to not approve. b. Reference: Proposed Amendment forming a Charter Review Commission on a periodic basis. Article 11.12 will provide for the formation of a Charter Review Commission on a maximum four year cycle. Mr. Dave Edstrom suggested that certain language be removed and that the Mission Statement for the current CRC be included. His recommendations were discussed and the CRC mission statement was included in the revised amendment. Move to approve was made by Commissioner Williams and seconded by Commissioner Downey. The motion was approved by unanimous vote and will be moved forward for final approval at a later date. The Commission took a break at 10:10 and reconvened at 10:20. c. Reference: Franchise Term: The amendment to change the contract term with utilities from 20 years to 30 years was tabled until a business case showing the need for this change can be presented. Staff will follow with the appropriate analysis. Commissioner Williams moved to table and Commissioner Brewster, seconded. The vote was unanimous to table. d. Reference: Amendment for placing items on the Council Agenda. The proposed change would require more than one council member to place an item on the agenda. Commissioner Williams moved to approve and Commissioner Brewster seconded. The motion was approved by unanimous vote and will be moved forward for final approval at a later date. e. Reference: Acquisition of legal services. A proposed amendment was introduced that would require the Council to ask for a Request for Information (RFI) for legal services on a periodic basis. Motion to approve was made by Commissioner Williams and seconded by Commissioner Downey. The motion was approved by unanimous vote and will be moved forward for final approval at a later date. f. Reference: Resignation of Council Member. The proposed amendment would require that a sitting council member resign his seat upon filing to run for another public office. Motion to approve was made by Commissioner Williams and seconded by Commissioner Downey. Vote to move it forward for final approval was unanimous. g. Reference: Budget Process. Discussion took place on how to strengthen the budget process by involving the council in the planning process, at an earlier date. No action was taken. 2 A.S Discuss and take appropriate action regarding how the CRC will proceed. Chairman Rose announced the Commission will meet on Monday, May 19th at 4:00 P.M. in the Public Services Conference Room. The Commission will review the budget process at the next meeting. A.6 Discuss and receive project group reports. No project reports were submitted. A.S Adjourn. Commissioner Williams moved to adjourn, seconded by Commissioner Brewster. Motion carried with unanimous vote. The meeting was adjourned at 12:26 p.m. /~: ~O{1 d(llJ Ut· a Hennek, Town Secretary Bill Rose, Chair Town of Trophy Club, Texas Charter Review Commission 3