Minutes Charter Review 03/17/2008Minutes of Regular Charter Review Commission Meeting for the
Town of Trophy Club
Location:100 Municipal Drive,Trophy Club,Texas
Public Service Conference Room
Monday,March 17,2008
4:15 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club,Texas,met in a Regular
Session on Monday,March 10,2008.The meeting was held within the boundaries of
the Town and was open to the public.
CHARTER REVIEW COMMISSION (CRC)COMMISSIONER PRESENT:
William (Bill)Rose CRC Chair
Bob Downey CRC Vice-Chair
Ben Brewster CRC Recording Secretary
Roger Williams CRC Commissioner
Larry Crosser CRC Commissioner
Richard Hobday CRC Commissioner
Melissa Klauss CRC Commissioner
Joel Quile CRC Commissioner
CHARTER REVIEW COMMISSION (CRC)COMMISSIONER ABSENT:
Richard (Scott)Briggs CRC Commissioner
STAFF AND GUEST(S)PRESENT:
Stephen Seidel
Lisa Ramsey
Assistant Town Manager
Town Secretary
A.1 Call to order and announce a quorum.
Chairman Rose,noting a quorum,called the meeting to order at 4:15 p.m.
A.2 Citizens/Staff Presentation;this is an opportunity for citizens/staff to
address the Charter Review Commission (CRC)on any matter related to
the Charter Review whether or not it is posted on the agenda.
No staff/citizen presentations were made.
A.3 Discuss and take appropriate action to approve previous week's Minutes.
Chairman Rose requested a change in the Minutes format and Commissioner Brewster
would like the name of the GFOA Excellence Award included in the Minutes dated
March 17,2008 as well.The minutes will be brought back at the next meeting.
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Commissioner Klauss requested Town Manager Seidel speak to IT Director Mike Pastor
regarding the demand presentations for these meetings.Town Manager Seidel said it
comes down to manpower and money.
A.4 Recording Secretary,Commissioner Brewster to update the Commission
with recommendations received.(Recommendations presented will be
included to the Minutes as exhibits.)
No new recommendations.
Chairman Rose and Commissioner Brewster spoke about whether the working group
project initiated on March 10,2008,concerning Section 9.02 Annual Budget should be
included in the Amendment log.The Commission discussed using Exhibits or
Reference numbers and clarified the criterion for addition to the amendment log.
The Commission agreed that only the proposed amendments submitted in writing will
be added to the log and the Exhibits will be changed to Reference.All references
should have the same format and revisions should be reflected in strike through and
bold font.
The Commission agreed to add one item to the Agenda,A.6 Reports on project lists.
A.5 Discuss and take appropriate action regarding how the CRC will proceed.
Chairman Rose gave a brief update regarding the Texas Home Rule Charters book
order.TML advised that they had to reprint and were shipped last Friday.Chairman
Rose will distribute the books when they arrive.
The Commission discussed the items for the Town Hall meeting scheduled for April
15 th •They would like to provide a definition for Charter,the history,explain the process
to submit a proposed amendment and the requirements to conduct a Charter Election.
Commissioner Klauss suggested a facilitator or moderator.The Commission would like
the meeting to be open forum for the citizen's input.Commissioner Williams suggested
a power point listing the Articles and the list of the proposed amendments.
Commissioner Klauss suggested someone from the group speak to the TCWC and PTA
in order to bring attention to the Commission.
Commissioner Quile volunteered to speak to the schools and said the Chamber makes
announcements at the end of each meeting.Commissioner Klauss and Downey will
pursue community avenues.Commissioner Brewster acknowledged EDC 4 A and B,
PID and Town.Commissioner Quile suggested the group be back publicity
suggestions to the next meeting.Klauss do not think this will take a lot of time and
volunteered to start a document with bullet points that will generate interest for the Town
Hall meeting and Commission Hobday will generate a form for submitting proposed
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amendments.
Chairman Rose requested copies of the current Charter be provided at the Town Hall
meeting.
A,6 Discuss and take appropriate action regarding proposed charter
amendments.
Chairman Rose explained the process he would like the Commission use as they work
through the Charter.The Commission will start with the Preamble,the Chair will ask for
revisions and continue working through the next section of the Charter.Chairman Rose
announced that the Commission will discuss Articles 1,2 and 3 at next's weeks
meeting.Staff will add these Articles to the weekly newsletter that is sent to the
residents.
A.7 Adjourn.
Commissioner William's Motion:"to adjourn at 5:35 p.m."Commissioner Quile
seconded;motion carries unanimously.
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\-c.isa Ramsey,Town Secretary
Town of Trophy Club,Texas
Bill Rose,Chair
Charter Review Commission
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