Minutes Charter Review 03/10/2008Minutes of Regular Charter Review Commission Meeting for the
Town of Trophy Club
Location:100 Municipal Drive,Trophy Club,Texas
Public Service Conference Room
Monday,March 10,2008
4:15 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club,Texas,met in a Regular
Session on Monday,March 10,2008.The meeting was held within the boundaries of
the Town and was open to the public.
CHARTER REVIEW COMMISSION (CRC)COMMISSIONER PRESENT:
William (Bill)Rose CRC Chair
Bob Downey CRC Vice-Chair
Ben Brewster CRC Recording Secretary
Roger Williams CRC Commissioner
Larry Crosser CRC Commissioner
Richard Hobday CRC Commissioner
Melissa Klauss CRC Commissioner
CHARTER REVIEW COMMISSION (CRC)COMMISSIONERS ABSENT:
Richard (Scott)Briggs CRC Commissioner
Joel Quile CRC Commissioner
STAFF AND GUEsT(s)PRESENT:
Brandon Emmons
Stephen Seidel
Shannon DePrater
Greg Lamont
Town Manager
Assistant Town Manager
Deputy Town Secretary
Resident,15 Avalon Drive
A.1 Call to order and announce a quorum.
Chairman Rose,noting a quorum,called the meeting to order at 4:17 p.m.
A.2 Citizens/Staff Presentation;this is an opportunity for citizens/staff to
address the Charter Review Commission (CRC)on any matter related to
the Charter Review whether or not it is posted on the agenda.
No staff/citizen presentations were made.
A.3 Discuss and take app~bpriate action to approve previous week's Minutes.
Many members of the Board had issues opening the minutes.The Board requests that
minutes be sent as both a word document and pdf document until the issue is resolved
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Commissioner Downey moved to approve the March 3,2008 minutes as written.
Commissioner Williams seconded.
Discussion ensued regarding the log columns.Chairman Rose explained there would
always be an exhibit number,the log table is fine as is.
Motion approved unanimously.
A.4 Recording Secretary,Commissioner Brewster to update the Commission
with recommendations received.(Recommendations presented will be
included to the Minutes as exhibits.)
No new recommendations.
A.5 Discuss and take appropriate action regarding how the CRC will proceed.
Chairman Rose gave a brief update regarding the Texas Home Rule Charters book
order.Chairman Rose will distribute the books when they arrive.
The Board discussed the April 15 th Forum.Commission Downey shared the council
chambers have been reserved and he has written an article for the next newsletter.
Information will be placed in the weekly Iistserves,pUblic access channel 27,website
and connect cty program.Town Manager Emmons asked for a recommendation for the
use of connect cty.Emmons would like the Board to tell him when to release the
message and how many times to run the message.
Chairman Rose said the Board will define the April 15 th Forum at their next meeting.
Commissioner Klauss would like to utilize multi-media and stream the video on the
Town's website.Commissioner Williams suggested informing the residents of the
suggested amendments.Commissioner Brewster asked if it would be appropriate to
have some sort of entertainment for children at the meeting and maybe have the Forum
be a family event.Commissioner Klauss would like the Board to explain what the
charter is at the Forum.
Discussion ensued regarding publicity of the April 15 th Forum.No action taken.
Chairman Rose went back to agenda item A.2 and gave Mr.Lamont an opportunity to
speak.Mr.Lamont did not have a presentation to make.
A.6 Discuss and take appropriate action regarding proposed charter
amendments.
Commissioner Brewster stated three authors of the Charter are in the room today and
asked those commissioners what their intention was in regards to the budget.
Commissioner Brewster would like documented goals,objectives and measurements to
be included with the budget and delivered to the Council.Brewster stated this
information is not being given to the Council and he would like to have it be given to the
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Council.Assistant Town Manager Stephen Seidel said the Finance department will be
submitted this years budget to the Government Finance Officers Association for a
Certificate of Achievement for Excellence in Financial Reporting.
Commissioner Klauss asked Commissioner Brewster if he was going to advise a way to
allow the Council n to be able to do what the charter shows.
Chairman Rose shared if Council is not setting goals and objectives,then we have a
serious issue.
Commissioner Williams recommends Commissioner Brewster move forward with
budget preparation.Commissioner Brewster volunteered to lead;Commissioners
Crosser and Williams will help.Chairman Rose shared the Board will come back to this
discussion when the Board begins to discuss Section 9 of the Charter.
Commissioner Downey's Motion:"to have Commissioner Brewster lead a sub group to
investigate potential changes in Section 9 of the Charter."Commissioner Williams
seconded;motion carries unanimously.
A.7 Adjourn.
Commissioner Downey's Motion:"to adjourn
seconded;motion carries unanimously.
,/~d':n (d f/2]cl':'
Lisa Ramsey,Town Secretary
Town of Trophy Club,Texas
at 5:44 p.m."Commissioner Hobday
Bill Rose,Chair
Charter Review Commission
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