Minutes Charter Review 08/04/2008MINUTES OF REGULAR CHARTER REVIEW COMMISSION MEETING FOR
THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICE CONFERENCE ROOM
Monday, August 4, 2008 at 4:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club, Texas, met in a
Regular Session on Monday, August 4, 2008. The meeting was held within the
boundaries of the Town and was open to the public.
CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT:
William (Bill) Rose CRC Chair
Bob Downey CRC Vice-Chair
Ben Brewster CRC Recording Secretary
Larry Crosser CRC Member
Richard Hobday CRC Member arrived at 4:30 p.m.
Joel Quile CRC Member
Roger Williams CRC Member
Richard (Scott) Briggs CRC Member
CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT:
Melissa Klauss CRC Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Mayor Sanders
Council member Moss
Council member Wilson
A.1 Chairman Rose, noting a quorum, called the meeting to order at 4:00
p.m.
A.2 Citizen Presentations:
No citizen presentations.
A.3 Staff Presentation;
August 4, 2008 CRC Minutes
No staff presentations.
8.1 Consent Agenda: Discuss and take appropriate action to approve
Minutes dated, July 14, 2008.
Commissioner Quile Motion: "to approve the Minutes dated July 14, 2008."
Commissioner Downey seconded. Vote passed 6:0:1 with Commissioner
Crosser abstaining.
END OF CONSENT
C.1 Discuss and take appropriate action regarding Council action on CRC
recommended amendments.
Commissioner Williams Motion: "to recommend that the Council move the
Charter Election to May 2009." Commissioner Downey seconded.
Chairman Rose stated that the Mayor would like to see the CRC and Council
work closer together on the proposed amendments.
Motion carried unanimously.
Commissioner Williams Motion: "recommending the CRC continue to work with
the Council and staff on all 19 PAs. Crosser seconded.
Brewster suggested not specifically limiting the number to 19 PAs due to the
items listed in the white paper.
Commissioner Williams amended the Motion: "removing 19, recommending the
CRC, Council and staff continue working on the Charter Amendments and to
come to a resolution." The second agreed. Motion carried unanimously.
The Commission agreed that they met their goals and objectives, with the
exception of the presentation to the Council and residents regarding their
recommended amendments.
Commissioner Williams said the Council appointed this Commission to identify
areas of the Charter to take to the citizens to vote upon. Williams stated that
charters are to be voted on by the people not the Council.
Commissioner Crosser is fully in favor of working with the Council and staff to
develop a Charter that leads our community to the future.
The Commission agreed that the Department of Justice letter should be inserted
into the time line for the May 2009 Election.
August 4, 2008 CRC Minutes 2
Patricia Adams explained the PA review and revisions based on Council
direction. The Commission appreciated Patricia Adam's work.
Council member Moss said he does not feel that the Council had enough
information to go forward and make a decision. Therefore, some of PAs perhaps
did not receive the appropriate consideration.
Staff left for the Council meeting at 4:45 p.m.
C.2 Discuss and take appropriate action regarding "white paper" and
related topics.
Commissioner Downey said that he wanted to add Commissioner Klauss'
suggestion for an IT Ordinance.
Chairman Rose added an item for Staff Support/Integrity and Process. Chairman
Rose said that he understands what Patricia Adams prepared was based on
Council's direction. Rose stated that he believe that had Adams been involved
from the beginning of the process, the Commission would have received a
different outcome.
The Commission discussed Commissioner Brewster's recollection of the meeting
with Town Manager Emmons and Patricia Adams regarding the budget process
(PA) and the issues of conducting a joint election in November.
Commissioner Williams does not feel comfortable proceeding with a Charter
Election in November given all that is on the table including the potential Bond
Election. William's said that he was led to believe that a Town and National
Election could not be conducted at the same location.
Commissioner Crosser pointed out that the meeting was still being taped.
The Commission discussed how the November election would be conducted with
Denton and Tarrant County residents and jointly with a National election.
Commissioner Brewster said that the Budget PA is the only pressing issue and
that staff is currently rewriting the section and are calling accounting and book
keeping. Brewster said that the Commission is actually suggesting a managerial
finance which is different than book-keeping.
Chairman Rose said that he used Lisa as his agent to drive the Town Manager to
take action.
Commissioner Brewster listed the following topics as submitted for the white
paper:
August 4, 2008 CRC Minutes 3
Budget Committee suggestions
Capping Utility fees the Town can charge
Ethic Resolutions/The Burnett Model
Comprehensive Land Use Plan
Vision 2008
RFI for Legal Services
Training for New Council Members
Evaluation of Board and Commission Applications (receipt and length application
is kept on file)
Volunteer Recognition
Staff Support/Integrity and Process
IT Compliance
The Commission discussed whether or not to continue working on the white
paper and stated that if the Commission was disbanded at tonight's Council's
meeting an ad hoc committee would rise I,Jp. Commissioner Brewster stated that
the Tax Payer Watch Committee came into existence as a result of nothing being
done with the MUDs in ten years. To date that group has over 600 members and
could very well establish legs and do something about Charter PAs.
The Commission discussed their frustration with the joint workshop conducted
with the Town Council and that it might be more productive to discuss the PAs
with Councilmembers individually.
C.3 Discuss and take appropriate action regarding how the CRC will
proceed.
No action taken
C.4 Items for Future Agenda.
No action taken.
C.5 Adjourn.
Commissioner Quile Motion: "to adjourn." Commissioner Briggs seconded.
Motion carried unanimously.
Meeting adjourned at 5:40 p.m.
~Qdl~4/7d-
Lisa Hennek, Town Secretary Bill Rose, Chair
Town of Trophy Club, Texas Charter Review Commission
August 4, 2008 CRC Minutes 4
CRC
Monday, August 4, 2008
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