Minutes Charter Review 04/07/2008Minutes of Regular Charter Review Commission Meeting for the
Town of Trophy Club
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
PUBLIC SERVICE CONFERENCE ROOM
Monday,April 7,2008
4:15 P,M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club,Texas,met in a Regular Session on Monday,April
7,2008.The meeting was held within the boundaries of the Town and was open to the public.
CHARTER REVIEW COMMISSION (CRC)MEMBERS PRESENT:
William (Bill)Rose CRC Chair arrived at 4:26 p.m.
Bob Downey CRC Vice-Chair
Ben Brewster CRC Recording Secretary
Roger Williams CRC Member
Richard (Scott)Briggs CRC Member
Joel Quile CRC Member
Richard Hobday CRC Member
Melissa Klauss CRC Member
CHARTER REVIEW COMMISSION (CRC)MEMBERS ABSENT:
Larry Crosser CRC Member
STAFF AND GUEST(S)PRESENT:
Brandon Emmons
Lisa Ramsey
Patricia Adams
Town Manager
Town Secretary
Town Attorney
A.1 Call to order and announce a quorum.
Vice Chairman Downey,noting a quorum,called the meeting to order at 4:15 p.m.
A.2 Discuss and take appropriate action regarding proposed charter amendments,
Vice Chairman Downey noted the revised language submitted by Neil Twomey on Sunday,April 6,2008
regarding the rate orders.
The Commission discussed the purposed amendment regarding adding a Council member and allowing the
Mayor to vote.
Chairman Rose confirmed the following proposed amendments were submitted and added to the log:
Change Council terms from two to three years
Add the Town Council to create a Charter Review Commission
Add 1 Councilmember and Mayor Voting -Replace REF 001
Chairman Rose advised he had contacted TML regarding the ballot language for the potential conflict created
between adding a councilmember and moving to 3 year terms (impact of election by Place)versus "one subject",
Town Attorney Adams offered the opinion that it could be one subject because the basis of the change was in one
section (3.01).
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Commission Klauss suggested that the detailed discussions regarding proposed amendments be taken off line
and discussed by a sub-commillee.The sub-committee can then submitlhe amendment to the Commission.
Staff advised three-year terms provides better consistency and helps with the experience factor.
Commissioner Williams'Motion:"consensus of the Commission is to proceed with three-year terms"
Commissioner Briggs seconded;motion carries unanimously.
The Commission discussed adding a Councilmember and allowing the Mayor 10 vote.Chainnan Rose advised
BrodgeU states the Mayor should vote with a six member council.Commissioner Brewster expressed concern
thai having the Mayor vole on all issues would make the position more powerful.Commissioner Williams pointed
out that Mayor voting is in another section (3.06).
Commission agreed,without motion,to move forward on a single 3.01 proposed amendment that would add a
coundlmember and change to 3 year terms.Chairman Rose will write the draft,and coordinate with
Commissioner Hobday.
The Commission discussed term limits and agreed the subject should be a separate section in the charter.The
consensus of the CRC is submittal of an amendment draft proposing a term limit of six years on and one year off.
Chairman Rose will redraft his PA.
Commissioner Hobday expressed concern about a large number of amendments having a possible negative
impact on the voter.And,the potential necessity to combine,prioritize,and limit amendments to four or live.The
commission agreed to come back to this issue after all PA's are complete,and before submission to Council.
A.3 Discuss and take appropriate action to approve previous week's Minutes.
This item was moved to the next meeting.
A.4 Recording Secretary,Commissioner Brewster to update the Commission with recommendations
received.(Recommendations presented will be included to the Minutes as exhibits.).
Recording Secretary,Commissioner Brewster acknowledged receipt of the revised proposed amendment
language submitted by Neil Twomey.
A.S Discuss and take appropriate action regarding how the eRe will proceed.
Commissioner Klauss provided a status update on the Town Hall Meeting public information notification and
asked for facilitator to provide lisa Ramsey a list of ilems needed for the Town Hall meeting.
Commissioner Briggs questioned the signs.Town Secretary Lisa Ramsey reported the following:
If these signs were labeled and permitted as '1emporary"signs,the following regulations would
apply:
Duration:can be placed for a maximum of 60 days,but must be removed within 3 days
following the date of the activity.
Right·o(·Way:None in the median,but may be placed in the Town's right"r-way between the
curb and property line provided they do not create a safety hazard of any type,including but not
limited to impaired visibility.{Sight visibility per Design Standards in the code of ordinances
requires obstructions to be 35-ft.back from any intersection,with no obstructions from 2.5 to 8-
ft.in height within that 35-ft.]
Can be placed on Town owned properly (parks.fire stations,police stations.libraries)when
prior written permission is obtained from the Town.
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Town Manager Emmons stated the Commission could put the signs in the right of ways,but they could not put
them in the medians.
Town Manager Emmons gave his permission to place the signs at the parks and municipal buildings.
Commissioner Quile said that he and Council member Wilson are targeting the schools asking the student submit
questions for the Town Hall meeting.The school who submits the most will be recognized at a Town Council
meeting.
Commissioner Klauss'Motion:"to purchase twenty signs at $22.00 a piece,totaling $440.00,"Commissioner
Quile seconded;motion carries unanimously.
A.7 CitizensfStaff Presentation;this is an opportunity for citizens/staff to address the Charter Review
Commission (CRC)on any matter related to the Charter Review whether or not it is posted on the
agenda.
No staff/citizen presentations were made.
A.a Adjourn.
Commissioner Quile's Motion:"to adjourn at 5:41 p.m."
;;ZU~'Y
Commissioner Briggs seconded;motion carries
Lisa Ramsey,own Secreta
Town of Trophy Club, Texas
Bill Rose,Chair
Charter Review Commission
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