Agenda Packet Charter Review 10/08/2012Charter Review Commission
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Fire Department Training Room7:00 PMMonday, October 8, 2012
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2012-485-T Discuss and take appropriate action regarding the August 27, 2012 Minutes.
September 25, 2012 Minutes.pdfAttachments:
2.2012-486-T Continue discussion and take appropriate action regarding proposed revisions to Article
III The Council.
3.2012-487-T Summarize Article IV Administrative Services and Article VI Recall; discussion of same.
4.2012-488-T Discuss and take appropriate action regarding the review of the following Articles of the
Charter:
·Article V Nominations and Elections
·Article VII Legislation by the People, Initiative and Referendum
·Article VIII Municipal Planning and Zoning
5.2012-489-T Commissioner comments regarding future Charter review and related matters;
discussion of same.
ADJOURN
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Charter Review Commission Page 1 of 11 Meeting Date: October 8, 2012
October 8, 2012Charter Review Commission Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, October 5, 2012 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
_____________________________
Shannon DePrater, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
Charter Review Commission Page 2 of 11 Meeting Date: October 8, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-485-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Charter Review Commission
On agenda:Final action:10/8/2012
Title:Discuss and take appropriate action regarding the August 27, 2012 Minutes.
Attachments:September 25, 2012 Minutes.pdf
Action ByDate Action ResultVer.
TITLE
Discuss and take appropriate action regarding the August 27, 2012 Minutes.
Charter Review Commission Page 3 of 11 Meeting Date: October 8, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Charter Review Commission
7:00 PM Svore Municipal Building BoardroomTuesday, September 25, 2012
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission of the Town of Trophy Club, Texas, met
in a Regular Session on Monday, August 27, 2012. The meeting was held
within the boundaries of the Town and was open to the public.
COMMISSION MEMBERS:
Commissioner Pearl Ford, Commissioner Dave Dickson, Commissioner
Larry Mundy, Chairman J.D. Stotts, Commissioner Bert Miller,
Commissioner Joel Quile, and Commissioner Jennifer Rauch
Present:7 -
Vice Chair Lourdes Hassler, and Commissioner Richard MayberryAbsent:2 -
STAFF AND GUEST(S) PRESENT:
Jeannette Tiffany, Council Member Liaison
Mike Slye, Town Manager
Patricia Adams, Town Attorney
Shannon DePrater, Town Secretary
CALL TO ORDER AND ANNOUNCE A QUORUM
Chair Stotts called the meeting to order and announced a quorum at 7:05 p.m.
CITIZEN PRESENTATIONS
No citizens addressed the Commission.
2012-478-T1.Discuss and take appropriate action regarding the August 27, 2012 Minutes.
Motion made by Commissioner Ford, seconded by Commissioner Quile to
approve the August 27, 2012 Minutes as presented. Motion carried
unanimously.
Aye:Commissioner Ford, Commissioner Dickson, Commissioner Mundy,
Chairman Stotts, Commissioner Miller, Commissioner Quile, and
Commissioner Rauch
7 -
Chair Stotts Agenda Item 3 forward:
Charter Review Commission Page 4 of 11 Meeting Date: October 8, 2012
September 25, 2012Charter Review Commission Meeting Minutes
2012-480-T3.Discuss and take appropriate action regarding the review of the following Articles of
the Charter:
·Article IV Administrative Services
·Article V Nominations and Elections
·Article VI Recall
Chair Stotts asked for any questions or proposed changes beginning with
Article IV Administrative Services:
Section 4.01 Administrative Departments - None
Section 4.02 Town Manager – Appointment and Qualifications
• Discussion of removing Section D in its entirety
Section 4.03 Compensation - None
Section 4.04 Term and Removal - None
Section 4.05 Powers and Duties
• Discussion of Section F – option 1 – remove “By end of December”
• Discussion of Section F – option 2 – Make optional – as requested by Town
Council or restate to “On an annual bases, submit to the Town Council and
make available to the public, a complete report on the finances and
administrative activities of the Town as of the end of the current fiscal year.
• Discussion of Section O – move “Be the custodian of all municipal records of
the Council” to Town Secretary to create new Section 4.08 (d) and start Section
O with “Recommend to the Council rules and regulations to be adopted by
ordinances to protect the safety and security of the municipal records”
Section 4.06 Acting Town Manager - None
Section 4.07 Town Secretary
• Discussion of adjusting to report to the Town Manager
Section 4.08 Duties of the Town Secretary
• Discussion of moving Section 4.05 (o) “Be the custodian of all municipal
records of the Council” to 4.08 (d) and change existing 4.08 (d) to 4.08 (e)
Section 4.09 Compensation
• Discussion of either changing to have Town Manager set compensation,
remove in its entirety or leave as is. Commission has requested that they
revisit this section at a later date.
The Commission directed the Town Attorney to review Sections 4.10 Municipal
Court, Section 4.11 Judge of Court, Section 4.12 Clerk of the Court, and
Section 4.13 Fines to see if it would be possible to combine into one section.
Section 4.14 Town Attorney – Appointment & Qualifications - None
Section 4.15 Professional Services - None
Section 4.16 Town Boards, Commissions and Corporations - None
Section 4.17 Personal Financial Interest - None
Section 4.18 Accepting Gifts, Etc.
• Discussion of having section be editorially reviewed and possible deletion of
Charter Review Commission Page 5 of 11 Meeting Date: October 8, 2012
September 25, 2012Charter Review Commission Meeting Minutes
comma between persons and enjoying in the third line of the first paragraph
Chair Stotts requested tabling the review of Article V Nominations and
Elections to the next meeting and moved to Article VI Recall.
Chair Stotts asked for any questions or proposed changes beginning with
Article VI Recall:
Section 6.01 Scope of Recall
• Discussion of removing in its entirety or leave as is
Section 6.01A Scope of Recall
• Discussion of rewording to match Article III, Section 4
Section 6.02 Petition for Recall - None
Section 6.03 Form of Recall and Oath - None
Section 6.04 Procedure after Filing Petition for Recall - None
Section 6.05 Public Notice - None
Section 6.06 Official Ballot - None
Section 6.07 Recall Petition Prohibited - None
Section 6.08 Refusal of Recall Petition - None
2012-479-T2.Discuss and take appropriate action regarding proposed revisions to Articles I
through III.
Article III, Section 3.01 Number, Selection, Term
Motion made by Commissioner Ford to add one council member. Commission
Ford withdrew her motion.
Chair Stotts requests continuing the review of Article III to the next meeting.
2012-481-T4.Discuss and take appropriate action regarding the Charter Review Commission
meeting schedule for the remainder of 2012.
The Commission set the following meeting dates:
• Monday, October 8 – Chair Stotts and Commissioner Quile will not be in
attendance
• Tuesday, October 16 – Commissioners Mundy and Quile will not be in
attendance
• Monday, October 22
• Monday, November 12 – Commissioner Quile will not be in attendance
• Tuesday, November 27 – Commissioners Miller and Rauch will not be in
attendance
• Tuesday, December 11
Motion made by Commissioner Quile, seconded by Commissioner Rauch
to reconsider Agenda Item 1. Motion carried unanimously.
2012-478-T Discuss and take appropriate action regarding the August 27, 2012 Minutes.
Motion made by Commissioner Quile, seconded by Commissioner Rauch to
amend the August 27, 2012 Minutes to reflect Commission Miller as present.
Charter Review Commission Page 6 of 11 Meeting Date: October 8, 2012
September 25, 2012Charter Review Commission Meeting Minutes
Motion carried unanimously.
Aye:Commissioner Ford, Commissioner Dickson, Commissioner Mundy,
Chairman Stotts, Commissioner Miller, Commissioner Quile, and
Commissioner Rauch
7 -
2012-482-T5.Commissioner comments regarding future Charter review and related matters;
discussion of same.
No discussion.
ADJOURN
Motion made by Commissioner Quile, seconded by Commissioner Mundy to
adjourn. Meeting adjourned at 9:13 p.m.
Aye:Commissioner Ford, Commissioner Dickson, Commissioner Mundy,
Chairman Stotts, Commissioner Miller, Commissioner Quile, and
Commissioner Rauch
7 -
__________________________________
JD Stotts, Chair
Charter Review Commission
__________________________________
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
Charter Review Commission Page 7 of 11 Meeting Date: October 8, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-486-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Charter Review Commission
On agenda:Final action:10/8/2012
Title:Continue discussion and take appropriate action regarding proposed revisions to Article III The
Council.
Attachments:
Action ByDate Action ResultVer.
TITLE
Continue discussion and take appropriate action regarding proposed revisions to Article III The Council.
Charter Review Commission Page 8 of 11 Meeting Date: October 8, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-487-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Charter Review Commission
On agenda:Final action:10/8/2012
Title:Summarize Article IV Administrative Services and Article VI Recall; discussion of same.
Attachments:
Action ByDate Action ResultVer.
TITLE
Summarize Article IV Administrative Services and Article VI Recall; discussion of same.
Charter Review Commission Page 9 of 11 Meeting Date: October 8, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-488-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Charter Review Commission
On agenda:Final action:10/8/2012
Title:Discuss and take appropriate action regarding the review of the following Articles of the Charter:
· Article V Nominations and Elections
· Article VII Legislation by the People, Initiative and Referendum
· Article VIII Municipal Planning and Zoning
Attachments:
Action ByDate Action ResultVer.
TITLE
Discuss and take appropriate action regarding the review of the following Articles of the Charter:
·Article V Nominations and Elections
·Article VII Legislation by the People, Initiative and Referendum
·Article VIII Municipal Planning and Zoning
Charter Review Commission Page 10 of 11 Meeting Date: October 8, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-489-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:10/5/2012 Charter Review Commission
On agenda:Final action:10/8/2012
Title:Commissioner comments regarding future Charter review and related matters; discussion of same.
Attachments:
Action ByDate Action ResultVer.
TITLE
Commissioner comments regarding future Charter review and related matters; discussion of same.
Charter Review Commission Page 11 of 11 Meeting Date: October 8, 2012