Agenda Packet Charter Review 07/23/2012Charter Review Commission
Trophy Club Entities
Meeting Agenda
100 Municipal Drive
Trophy Club, Texas 76262
Fire Station Training Room7:00 PMMonday, July 23, 2012
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN PRESENTATIONS
Citizens are allowed three (3) minutes to address the Board regarding an item over
which the Board has policy or oversight authority as provided by Texas law, the ethics
order, or other policy order.
REGULAR SESSION
1.2012-326-T Discuss and take appropriate action regarding the June 25, 2012 Minutes.
June 25, 2012 Minutes.pdfAttachments:
2.2012-327-T Review Council and Staff input of Charter topics for the Charter Review Commission to
consider; discussion of same.
Topics for Consideration.pdfAttachments:
3.2012-328-T Discuss and take appropriate action regarding the review of the following Articles of the
Charter:
- Article I Form of Government and Boundaries
- Article II Powers of the Town
- Article III The Council
4.2012-329-T Discuss and take appropriate action regarding September meeting dates.
September Meeting Calendar.pdfAttachments:
5.2012-330-T Commissioner comments regarding future Charter review and related matters;
discussion of same.
ADJOURN
Notice is hereby given that a quorum of the Town Council may be in attendance at
this meeting.
Charter Review Commission Page 1 of 13 Meeting Date: July 25, 2012
July 23, 2012Charter Review Commission Meeting Agenda
CERTIFICATION
I certify that the above notice was posted on the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, July 20, 2012 by 5:00
P.M. in accordance with Chapter 551, Texas Government Code.
_____________________________
Shannon DePrater, Town Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in
advance and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by this Board
was removed by me from the front window of the Svore Municipal Building, 100
Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2012.
________________________________, Title: ___________________________
Charter Review Commission Page 2 of 13 Meeting Date: July 25, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-326-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/19/2012 Charter Review Commission
On agenda:Final action:7/23/2012
Title:Discuss and take appropriate action regarding the June 25, 2012 Minutes.
Attachments:June 25, 2012 Minutes.pdf
Action ByDate Action ResultVer.
TITLE
Discuss and take appropriate action regarding the June 25, 2012 Minutes.
Charter Review Commission Page 3 of 13 Meeting Date: July 25, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Meeting Minutes
Charter Review Commission
7:00 PM Svore Municipal Building BoardroomMonday, June 25, 2012
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission of the Town of Trophy Club, Texas, met
in Regular Session on Monday, June 25, 2012. The meeting was held
within the boundaries of the Town and was open to the public.
COMMISSION MEMBERS:
Commissioner Pearl Ford, Commissioner Dave Dickson, Commissioner
Bill Frey, Vice Chair Lourdes Hassler, Commissioner Richard Mayberry,
Commissioner Larry Mundy, and Chairman J.D. Stotts
Present:7 -
Commissioner Bert Miller, and Commissioner Joel QuileAbsent:2 -
STAFF AND GUEST(S) PRESENT:
Council member Liaison Jeannette Tiffany, Town Manager Mike Slye, Town Attorney
Patricia Adams, Town Secretary Shannon DePrater
CALL TO ORDER AND ANNOUNCE A QUORUM
Town Manager Slye called the meeting to order and announced a quorum at 7:15
p.m.
CITIZEN PRESENTATIONS
No citizens addressed the Board.
REGULAR SESSION
Charter Review Commission Page 4 of 13 Meeting Date: July 25, 2012
June 25, 2012Charter Review Commission Meeting Minutes
2012-281-T1.Welcome from Town Manager Slye
- Introductions
- Purpose
Town Manager Slye welcomed everyone to the meeting and expressed his
appreciation to the Commission for their willingness and dedication to work on
the Charter Review Commission. Slye stated the purpose of this Commission
is to review the Town Charter and file a report with the Town Council at the end
of the review. The Commission has six months in which to review the Charter;
they can petition the Town Council if they need more time for review. Once the
review is finished and the report is given to the Town Council, Council may call
a Special Election in May 2013 to take any proposed changes to the residents.
Slye introduced Council member Tiffany and Staff to the Commission and
explained their roles.
Council member Tiffany expressed her appreciation to the members and stated
she is excited to be working with every member of the Commission. The
Commissioners then introduced themselves.
Town Manager Slye moved the following agenda item forward:
2012-284-T4.Brief overview of current Charter; discussion of same.
Town Attorney Adams gave a brief overview of the current Charter and
addressed questions from the Commissioners.
Town Manager Slye moved the following agenda item forward:
2012-283-T3.Discussion of the procedural rules of operation.
Town Manager Slye and Town Attorney Adams explained the Commission’s
procedural rules of operation and addressed questions from the
Commissioners.
2012-282-T2.Discuss and take appropriate action on the nomination and appointment of the
following Officer positions:
a. Chair
b. Vice Chair
Town Manager Slye explained that the Town Council will ultimately make the
decision of Chair and Vice Chair and asked the Commission to make a
recommendation that Staff can take to the Town Council at their next meeting.
Commissioner Stotts announced his willingness to chair the Commissioner.
Commissioner Hassler expressed her willingness to be vice chair.
All Commissioners were acceptable with recommending Commissioner Stotts
as Chair and Commissioner Hassler as Vice Chair to the Town Council.
Charter Review Commission Page 5 of 13 Meeting Date: July 25, 2012
June 25, 2012Charter Review Commission Meeting Minutes
2012-285-T5.Set meeting schedule.
Town Manager Slye expressed that Resolution 2012-09 stated that the
Commission would meet on the second and fourth Mondays of the month
unless there is a conflict of the Town Council meeting. The Commission set
their next meeting for Monday, July 23, 2012 at the Fire Department Training
Room.
2012-286-T6.Commission Comments and Discussion .
None.
ADJOURN
Town Manager Slye adjourned the meeting at 8:33 p.m.
_____________________________
JD Stotts, Chair
Charter Review Commission
_____________________________
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
Charter Review Commission Page 6 of 13 Meeting Date: July 25, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-327-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/19/2012 Charter Review Commission
On agenda:Final action:7/23/2012
Title:Review Council and Staff input of Charter topics for the Charter Review Commission to consider;
discussion of same.
Attachments:Topics for Consideration.pdf
Action ByDate Action ResultVer.
TITLE
Review Council and Staff input of Charter topics for the Charter Review Commission to consider; discussion of same.
Charter Review Commission Page 7 of 13 Meeting Date: July 25, 2012
Charter Review Commission Topics for Consideration
ARTICLE III THE COUNCIL
• Remove Term Limits (Section 3.01 Number, Selection, Term)
• Add one Council Member (Section 3.01 Number, Selection, Term)
• Remove Mayor’s authority to vote, which leaves quorum at 3 votes (Section 3.06
Mayor) – This would require amendments to various other sections that define a
quorum as 4 members.
• Clarify conflict between 3.06 and 3.06(A) to allow the Mayor to vote on all items
rather than in event of tie only (Section 3.06(A))
• Increase number of members required to call a special meeting from 3 to 4 (Section
3.10 Special Meetings)
• Add a provision that interference with Town Manager appointments, removals and
duties will result in forfeiture of office (Section 3.13 Interference in Town Manager
Appointments and Removals or Duties)
• Return to 2-year terms with at large elections (Section 3.22 Term Limits)
ARTICLE IV ADMINISTRATIVE SERVICES
• Remove December deadline and review reporting requirements for Town Manager
(Section 4.05(f) Powers and Duties)
• Town Secretary reports to Town Manager (Section 4.07 Town Secretary)
ARTICLE V NOMINATIONS AND ELECTIONS
• Editorial change consistent with proposal to add another Council Member (Section
5.01 Elections)
• Remove subsection (d) from Section 5.01 if not proceeding with the addition of a 6th
Councilmember (Section 5.01 Elections)
• Change election cycles to have 2 offices subject to election each year rather than
3,2, and 1 (Section 5.01 Elections)
ARTICLE VI RECALL
• Broaden Recall and remove requirement of specific grounds to support a recall
petition (Section 6.01 Scope of Recall)
• Reconcile Section 6.01 which allows recall for violation of “any provision” with
Section 3.04(b) forfeiture of office for violation of “express prohibition” (Section 6.01
Scope of Recall)
Charter Review Commission Page 8 of 13 Meeting Date: July 25, 2012
Charter Review Commission Topics for Consideration
• Remove Section 6.01 and amend Section 6.01(A) to remove reference to the
appointment of a Council member (Section 6.01 and 6.01(A) Scope of Recall).
Council does not have the authority to fill a vacancy by appointment since the Town
has 3 year terms.
• Recall signature requirement – change from percentage of registered voters to
percentage of those voting in the last election (Section 6.02 Petition for Recall)
ARTICLE IX BUDGET, FINANCE AND TAXATION
• Remove date requirement for submission of budget (Section 9.02 Submission)
• Review publication requirements for budget (Section 9.05(b) Council Action on
Budget)
• Change reference from Resolution to Ordinance and clarify authority for transfer
between funds (Section 9.06(d) Amendment After Adoption)
• Review Capital Program requirements and Town Manager deadline (Section 9.08(a)
Capital Program)
• Add a provision to allow correction of typos and grammatical errors that do not result
in substantive changes (Add to Section 11.12 Rearrangement and Renumbering)
ARTICLE XI GENERAL PROVISIONS
• Remove requirement for Ethics Commission (Section 11.14 Ethics)
• Change Charter Review from 4 years to every 10 years and restrict individual
participation to one term of service (Section 11.15 Charter Commission)
ARTICLE XII TRANSITIONAL PROVISIONS
• Editorial Changes to Transitional Provisions Article (Sections 12.02 Persons Serving
on Board, Commissions or Corporations and 12.05 Submission of Charter to
Voters)
• Council member to be elected at May 2013 Election (Sections 12.06 Transition to
Six (6) Councilmembers)
Charter Review Commission Page 9 of 13 Meeting Date: July 25, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-328-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/19/2012 Charter Review Commission
On agenda:Final action:7/23/2012
Title:Discuss and take appropriate action regarding the review of the following Articles of the Charter:
- Article I Form of Government and Boundaries
- Article II Powers of the Town
- Article III The Council
Attachments:
Action ByDate Action ResultVer.
TITLE
Discuss and take appropriate action regarding the review of the following Articles of the Charter:
- Article I Form of Government and Boundaries
- Article II Powers of the Town
- Article III The Council
Charter Review Commission Page 10 of 13 Meeting Date: July 25, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-329-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/19/2012 Charter Review Commission
On agenda:Final action:7/23/2012
Title:Discuss and take appropriate action regarding September meeting dates.
Attachments:September Meeting Calendar.pdf
Action ByDate Action ResultVer.
TITLE
Discuss and take appropriate action regarding September meeting dates.
Charter Review Commission Page 11 of 13 Meeting Date: July 25, 2012
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Sh annon DePrater 1 7/20/2012 11:34 AM Charter Review Commission Page 12 of 13 Meeting Date: July 25, 2012
100 Municipal Drive
Trophy Club, Texas 76262Trophy Club Entities
Legislation Details (With Text)
File #: Version:12012-330-T Name:
Status:Type:Agenda Item Regular Session
File created:In control:7/19/2012 Charter Review Commission
On agenda:Final action:7/23/2012
Title:Commissioner comments regarding future Charter review and related matters; discussion of same.
Attachments:
Action ByDate Action ResultVer.
TITLE
Commissioner comments regarding future Charter review and related matters; discussion of same.
Charter Review Commission Page 13 of 13 Meeting Date: July 25, 2012