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Agenda Packet Charter Review 12/11/2012 - CANCELLEDCharter Review Commission Trophy Club Entities Meeting Agenda 100 Municipal Drive Trophy Club, Texas 76262 Fire Station Training Room7:00 PMTuesday, December 11, 2012 CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN PRESENTATIONS Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. REGULAR SESSION 1.2012-631-T Discuss and take appropriate action regarding the November 27, 2012 Minutes. November 27, 2012 Minutes.pdfAttachments: 2.2012-632-T Consider and take appropriate action regarding proposed Charter Amendment Propositions for May, 2013 Election. 3.2012-633-T Commissioner comments regarding future Charter review and related matters; discussion of same. ADJOURN Notice is hereby given that a quorum of the Town Council may be in attendance at this meeting. Charter Review Commission Page 1 of 7 Meeting Date: December 11, 2012 December 11, 2012Charter Review Commission Meeting Agenda CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on Friday, December 7, 2012 by 5:00 P.M. in accordance with Chapter 551, Texas Government Code. _______________________________ Shannon DePrater, TRMC Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary’s Office at 682-831-4600, 48 hours in advance and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of ______________________, 2012. ________________________________, Title: ___________________________ Charter Review Commission Page 2 of 7 Meeting Date: December 11, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-631-T Name: Status:Type:Agenda Item Regular Session File created:In control:12/7/2012 Charter Review Commission On agenda:Final action:12/11/2012 Title:Discuss and take appropriate action regarding the November 27, 2012 Minutes. Attachments:November 27, 2012 Minutes.pdf Action ByDate Action ResultVer. TITLE Discuss and take appropriate action regarding the November 27, 2012 Minutes. Charter Review Commission Page 3 of 7 Meeting Date: December 11, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Meeting Minutes Charter Review Commission 7:00 PM Svore Municipal Building BoardroomTuesday, November 27, 2012 STATE OF TEXAS § COUNTY OF DENTON § The Charter Review Commission of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, November 27, 2012. The meeting was held within the boundaries of the Town and was open to the public. COMMISSION MEMBERS: Commissioner Pearl Ford, Commissioner Dave Dickson, Vice Chair Lourdes Hassler, Commissioner Richard Mayberry, Commissioner Larry Mundy, Chairman J.D. Stotts, and Commissioner Jennifer Rauch Present:7 - Commissioner Bert Miller, and Commissioner Joel QuileAbsent:2 - STAFF AND GUEST(S) PRESENT: Jeannette Tiffany, Council Member Liaison Mike Slye, Town Manager Patricia Adams, Town Attorney Shannon DePrater, Town Secretary CALL TO ORDER AND ANNOUNCE A QUORUM Chair Stotts called the meeting to order and announced a quorum at 7:03 p.m. CITIZEN PRESENTATIONS No citizens addressed the Commission. REGULAR SESSION 2012-581-T1.Discuss and take appropriate action regarding the November 12, 2012 Minutes. Motion made by Commissioner Mayberry, seconded by Commissioner Mundy to approve the November 12, 2012 Minutes as presented. Motion carried unanimously. Aye:Commissioner Ford, Commissioner Dickson, Vice Chair Hassler, Commissioner Mayberry, Commissioner Mundy, Chairman Stotts, and Commissioner Rauch 7 - Charter Review Commission Page 4 of 7 Meeting Date: December 11, 2012 November 27, 2012Charter Review Commission Meeting Minutes 2012-582-T2.Discuss and take appropriate action regarding the redline draft of revisions to the Charter and discussion regarding number and scope of propositions. The Commission reviewed the proposed redline draft of the Charter for any changes and to direct the Town Attorney to begin drafting proposition language for review. The following changes were made to the redline draft: Article III – The Council 3.19 – remove “officer or employee” 3.21 – remove “general liability” 3.22 – remove changes, no proposition Article IV – Administrative Services 4.05 (f) – change “during” to “Town’s” prior fiscal year Article IX – Budget, Finance and Taxation Greg Lamont, 11 Avalon Drive, addressed the Commission requesting the Commission to consider placing an Ethics Clause back into the Charter and include the Town Council’s Ethics Ordinance and change “should” to “shall” Chair Stotts went back to the Sections that the Board requested to discuss: 3.15 – leave as a possible proposition 3.22 – no changes – no proposition 4.10 – leave as a possible proposition 5.06 – leave as a possible proposition 2012-583-T3.Commissioner comments regarding future Charter review and related matters; discussion of same. The Commission set the following meetings: - Tuesday, December 11, 2012 at 7:00 p.m. for a regular session to discuss proposed proposition language. - Monday, January 7, 2012 at 6:00 p.m. to discuss proposed propositions in a workshop session with the Town Council. - Thursday, January 10, 2012 at 7:00 p.m. for the Public Hearing - Monday, January 21, 2012 at 7:00 p.m. to present the final report to Council. ADJOURN Motion made by Commissioner Ford, seconded by Commissioner Mayberry to adjourn. Meeting adjourned at 8:58 p.m. __________________________________ JD Stotts, Chair Charter Review Commission __________________________________ Shannon DePrater, TRMC Town Secretary Town of Trophy Club, Texas Charter Review Commission Page 5 of 7 Meeting Date: December 11, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-632-T Name: Status:Type:Agenda Item Regular Session File created:In control:12/7/2012 Charter Review Commission On agenda:Final action:12/11/2012 Title:Consider and take appropriate action regarding proposed Charter Amendment Propositions for May, 2013 Election. Attachments: Action ByDate Action ResultVer. TITLE Consider and take appropriate action regarding proposed Charter Amendment Propositions for May, 2013 Election. Charter Review Commission Page 6 of 7 Meeting Date: December 11, 2012 100 Municipal Drive Trophy Club, Texas 76262Trophy Club Entities Legislation Details (With Text) File #: Version:12012-633-T Name: Status:Type:Agenda Item Regular Session File created:In control:12/7/2012 Charter Review Commission On agenda:Final action:12/11/2012 Title:Commissioner comments regarding future Charter review and related matters; discussion of same. Attachments: Action ByDate Action ResultVer. TITLE Commissioner comments regarding future Charter review and related matters; discussion of same. Charter Review Commission Page 7 of 7 Meeting Date: December 11, 2012