Agenda Packet Charter Review 12/08/2008NOTICE OF REGULAR CHARTER REVIEW COMMISSION MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICES CONFERENCE ROOM
Monday, December 8, 2008
4:30 P.M.
A.1 Call to order and announce a quorum.
A.2 Citizen Presentations: this is an opportunity for citizens to address
the Charter Review Commission (CRC) on any matter whether or not it
is posted on the agenda. The CRC will not take action on or discuss
any presentations made to the CRC at this time concerning an item
not listed on the agenda. The CRC will hear presentations on specific
agenda items prior to the CRC addressing those items. You may
speak up to three (3) minutes or the time limit determined by the
Chairman or presiding officer. To speak during this item you must
complete the Speaker's form that includes the topic(s) of your
statement. Topics of presentation should be limited to matters over
which the CRC has authority.
All matters listed as Consent Agenda are considered to be routine by the CRC
and will be enacted by one motion. There will not be a separate discussion of
these items. If discussion is desired, that item will be removed from the consent
agenda and will be considered separately.
B.1 Consent Agenda: Discuss and take appropriate action to approve
Minutes dated, August 4, 2008.
END OF CONSENT
C.1 Discuss and take appropriate action regarding Texas Open Meeting
Act training certification.
C.2 Review and discuss Town Council Resolution 2008-20 amending
2008-01 Charter Review Commission.
C.3 Discuss and take appropriate action regarding timeline for placing
amendments on the May 9, 2009 election ballot.
C.4 Discuss and take appropriate action regarding how the CRC will
proceed with the 19 PAs.
C.5 Discuss and take appropriate action regarding the CRC’s “white
paper”.
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C.6 Discuss and take appropriate action regarding CRC future meetings.
C.7 Items for Future Agenda.
C.8 Adjourn.
I certify that the above notice was posted on the front window of the Svore
Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on Wednesday,
December 03, 2008, by 5:00 P.M. in accordance with Chapter 551, Texas
Government Code.
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the Town Secretary, Lisa Hennek 48 hours in advance at
682-831-4601 and reasonable accommodations will be made to assist you.
I certify that the attached notice and agenda of items to be considered by the
Town Council was removed by me from the front window of the Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, on the __________ day of
______________________, 2008
________________________________, Title: ___________________________
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August 4, 2008 CRC Minutes 1
MINUTES OF REGULAR CHARTER REVIEW COMMISSION MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
PUBLIC SERVICE CONFERENCE ROOM
Monday, August 4, 2008 at 4:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Charter Review Commission for the Town of Trophy Club, Texas, met in a Regular Session
on Monday, August 4, 2008. The meeting was held within the boundaries of the Town and was
open to the public.
CHARTER REVIEW COMMISSION (CRC) MEMBERS PRESENT:
William (Bill) Rose CRC Chair
Bob Downey CRC Vice-Chair
Ben Brewster CRC Recording Secretary
Larry Crosser CRC Member
Richard Hobday CRC Member arrived at 4:30 p.m.
Joel Quile CRC Member
Roger Williams CRC Member
Richard (Scott) Briggs CRC Member
CHARTER REVIEW COMMISSION (CRC) MEMBERS ABSENT:
Melissa Klauss CRC Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons Town Manager
Stephen Seidel Assistant Town Manager
Lisa Hennek Town Secretary
Patricia Adams Town Attorney
Mayor Sanders
Council member Moss
Council member Wilson
A.1 Chairman Rose, noting a quorum, called the meeting to order at 4:00 p.m.
A.2 Citizen Presentations:
No citizen presentations.
A.3 Staff Presentation;
No staff presentations.
B.1 Consent Agenda: Discuss and take appropriate action to approve Minutes dated,
July 14, 2008.
Commissioner Quile Motion: “to approve the Minutes dated July 14, 2008.” Commissioner
Downey seconded. Vote passed 6:0:1 with Commissioner Crosser abstaining.
END OF CONSENT
August 4, 2008 CRC Minutes 2
C.1 Discuss and take appropriate action regarding Council action on CRC
recommended amendments.
Commissioner Williams Motion: “to recommend that the Council move the Charter Election to
May 2009.” Commissioner Downey seconded.
Chairman Rose stated that the Mayor would like to see the CRC and Council work closer
together on the proposed amendments.
Motion carried unanimously.
Commissioner Williams Motion: “recommending the CRC continue to work with the Council and
staff on all 19 PAs. Crosser seconded.
Brewster suggested not specifically limiting the number to 19 PAs due to the items listed in the
white paper.
Commissioner Williams amended the Motion: “removing 19, recommending the CRC, Council
and staff continue working on the Charter Amendments and to come to a resolution.” The second
agreed. Motion carried unanimously.
The Commission agreed that they met their goals and objectives, with the exception of the
presentation to the Council and residents regarding their recommended amendments.
Commissioner Williams said the Council appointed this Commission to identify areas of the
Charter to take to the citizens to vote upon. Williams stated that charters are to be voted on by
the people not the Council.
Commissioner Crosser is fully in favor of working with the Council and staff to develop a Charter
that leads our community to the future.
The Commission agreed that the Department of Justice letter should be inserted into the time line
for the May 2009 Election.
Patricia Adams explained the PA review and revisions based on Council direction. The
Commission appreciated Patricia Adam’s work.
Council member Moss said he does not feel that the Council had enough information to go
forward and make a decision. Therefore, some of PAs perhaps did not receive the appropriate
consideration.
Staff left for the Council meeting at 4:45 p.m.
C.2 Discuss and take appropriate action regarding “white paper” and related topics.
Commissioner Downey said that he wanted to add Commissioner Klauss’ suggestion for an IT
Ordinance.
Chairman Rose added an item for Staff Support/Integrity and Process. Chairman Rose said that
he understands what Patricia Adams prepared was based on Council’s direction. Rose stated
that he believe that had Adams been involved from the beginning of the process, the Commission
would have received a different outcome.
The Commission discussed Commissioner Brewster’s recollection of the meeting with Town
Manager Emmons and Patricia Adams regarding the budget process (PA) and the issues of
conducting a joint election in November. (1:22:48)
August 4, 2008 CRC Minutes 3
Commissioner Williams does not feel comfortable proceeding with a Charter Election in
November given all that is on the table including the potential Bond Election. William’s said that
he was led to believe that a Town and National Election could not be conducted at the same
location.
Commissioner Crosser pointed out that the meeting was still being taped.
The Commission discussed how the November election would be conducted with Denton and
Tarrant County residents and jointly with a National election.
Commissioner Brewster said that the Budget PA is the only pressing issue and that staff is
currently rewriting the section and are calling accounting and book-keeping. Brewster said that
the Commission is actually suggesting a managerial finance which is different than book-keeping.
Chairman Rose said that he used Lisa as his agent to drive the Town Manager to take action.
(1:31:37)
Commissioner Brewster listed the following topics as submitted for the white paper:
Budget Committee suggestions
Capping Utility fees the Town can charge
Ethic Resolutions/The Burnett Model
Comprehensive Land Use Plan
Vision 2008
RFI for Legal Services
Training for New Council Members
Evaluation of Board and Commission Applications (receipt and length application is kept on file)
Volunteer Recognition
Staff Support/Integrity and Process
IT Compliance
The Commission discussed whether or not to continue working on the white paper and stated that
if the Commission was disbanded at tonight’s Council’s meeting an ad hoc committee would rise
up. Commissioner Brewster stated that the Tax Payer Watch Committee came into existence as
a result of nothing being done with the MUDs in ten years. To date that group has over 600
members and could very well establish legs and do something about Charter PAs.
The Commission discussed their frustration with the joint workshop conducted with the Town
Council and that it might be more productive to discuss the PAs with Councilmembers
individually.
C.3 Discuss and take appropriate action regarding how the CRC will proceed.
No action taken
C.4 Items for Future Agenda.
No action taken.
C.5 Adjourn.
Commissioner Quile Motion: “to adjourn.” Commissioner Briggs seconded. Motion carried
unanimously.
Meeting adjourned at 5:40 p.m.
August 4, 2008 CRC Minutes 4
__________________________________ ________________________________
Lisa Hennek, Town Secretary Bill Rose, Chair
Town of Trophy Club, Texas Charter Review Commission