Minutes TC 11/12/2019 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,NOVEMBER 12,2019 7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, November 12, 2019.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tem, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Karl Monger Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Michael Geraci Council Member, Place 5
STAFF PRESENT:
Steve Norwood Town Manager Ernest Gillespie Senior Accountant
David Dodd Town Attorney Tony Jaramillo Director of Parks and Recreation
Holly Fimbres Town Secretary/RMO Mike Pastor Information Services Manager
Patrick Arata Police Chief Tommy Uzee Director of Community Development
Wade Carroll Fire Chief Steve Zieverink Information Services Specialist
Mayor Sanders announced the date of November 12, 2019, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Reverend Edlen Cowley with Fellowship United Methodist Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Bone.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Norwood's update and provide input regarding the following(S. Norwood):
• November and December 2019 Meeting Dates—There would only be one Council meeting in November
and December;therefore there would be no Council meeting on November 26th and December 24th due
to the holiday schedule.
• Holiday Schedule —Trash and recycling pick up during the week of Thanksgiving would be moved from
Friday to Saturday, November 30th.
• Capital Improvement Project on Trophy Club Drive—the project began two weeks ago and the pavement
demolition was expected to be completed in the next three to four weeks. Several changes have been
made based on resident, contractor, and Staff input. Construction would occur in phases and the final
completion was anticipated to be in April 2020.
2. Receive Town Council Liaison update;discussion of same(S.Norwood):
*Charter Review Commission,October 28,2019 and November 11,2019
Council Liaison-Council Member Philip Shoffner
*Parks and Recreation Board,November 4,2019
Council Liaison-Council Member Michael Geraci
Council Member Shoffner reported that the Charter Review Commission continues to review the Town of Trophy
Club Charter and they would present their finding to the Council once completed.
Director of Parks and Recreation Jaramillo provided an update regarding the November 4, 2019 Parks and
Recreation Board meeting. Staff recognized Tom Mills and Lou Hocker for volunteering countless hours at Trophy
Club Park,with their efforts qualifying them for the Presidential Volunteer Service Award. Also, Staff was recently
contacted by an outside organization to host a Youth Baseball World Series event at Independence Park from June
26,2020 to July 1, 2020. Families would be encouraged to stay at one of the Town's hotels and some logistics still
needed to be worked through. This item would be presented to the Council at a later date. Lastly, the Board
appointed three board members to a Sports Subcommittee, which consisted of Dean Murray, Joel Morace, and
David Stout. They would meet on an "as needed" basis to discuss any important topics that need to be addressed
before the next scheduled Parks and Recreation Board meeting.
Council Member Monger thanked the Parks Department and Fire Department for helping move the Veterans Day
Celebration from the Veterans Memorial to the Fire Station,due to inclement weather.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated October
22,2019(5.Norwood).
4. Consider and take appropriate action regarding repealing Resolution No. 2018-26 and adopting a new
Resolution amending the Investment Policy for the Town of Trophy Club;and providing an effective date(S.
Norwood).
5. Consider and take appropriate action regarding an Ordinance amending subsection i, Annual capital
improvement and maintenance charge, of Section A1.014, Water and wastewater fees for Public
Improvement District No. 1, within Appendix A, Fee Schedule, of the Trophy Club Code of Ordinances, to
adopt a monthly surcharge for PID residents; providing for severability; providing a penalty; and providing
an effective date(S.Norwood).
6. Case TUP-19-004(Aloft Construction Trailer)
Consider and take appropriate action regarding a request for a Temporary Use Permit to allow a
construction trailer on the PD-30 hotel property, generally located approximately 950 feet east of Trophy
Club Drive and approximately 300 feet north of SH 114(S.Norwood).
Town Council Minutes November 12,2019 Page 2 of 5
7. Case PP-19-001(Last Acre Addition)
Consider and take appropriate action regarding a request for a preliminary plat containing 1.0055 acres of
land located north of Meadowbrook Lane and approximately 110 feet west of Rockwood Drive (S.
Norwood).
8. Case FP-19-001(Last Acre Addition)
Consider and take appropriate action regarding a request for a final plat containing 1.0055 acres of land
located north of Meadowbrook Lane and approximately 110 feet west of Rockwood Drive(S.Norwood).
9. Consider and take appropriate action regarding two Interlocal Cooperation Agreements between the Town
of Trophy Club and Denton County for Fire Protection Services and Ambulance Services;and authorizing the
Mayor or his designee to execute all necessary documents(S. Norwood).
Motion:
Motion made by Mayor Pro Tern Jensen, seconded by Council Member Fleury, to approve Consent Agenda Items
No. 3 through No. 9.
Motion carried unanimously 6-0-0.
REGULAR SESSION
10. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing November
11, 2019 as Veterans Day in Trophy Club; and providing an effective date (Council Member Monger and
Mayor Sanders).
Council Member Monger read the proclamation into the record.
Motion:
Motion made by Council Member Monger, seconded by Council Member Shoffner, to approve Proclamation No.
2019-25, recognizing November 11, 2019 as Veterans Day in Trophy Club; and providing an effective date
recognizing November 11, 2019 as Veterans Day in Trophy Club; and providing an effective date of November 12,
2019.
Motion carried unanimously 6-0-0.
Mayor Sanders presented Bill Splichal,World War II and Korean War veteran,with the proclamation.
11. Receive an update from the Greater Northwest Soccer Association (GNWSA)regarding their current season
(S. Norwood).
Director of Parks and Recreation Jaramillo stated that Matt Tibbitts, President of GNWSA,was unable to attend the
meeting, but Mr. Tibbitts wanted to relay to the Council that he was extremely happy with the services that the
Parks and Recreation Department was providing to GNWSA.
No action was taken on this item.
12. Receive an update from the Trophy Club Roanoke(TCR)Youth Baseball Association regarding their current
season(S. Norwood).
Brandon Hennig, President of TCR Youth Baseball Association, commented that they had another successful Fall
season with very few cancellations due to inclement weather. They had roughly 1,100 players registered for the
Spring and Fall seasons, with 49 percent of the players being Town residents. He commended the Parks
Department for working hard to meet their needs.
Town Council Minutes November 12, 2019 Page 3 of 5
Council Member Shoffner inquired what the percentage was for recreation players versus select players. Mr.
Hennig responded that there were approximately 200 select players for the Spring and Fall seasons out of the
1,100 registered players.
Mayor Pro Tern Jensen asked if they have encountered any issues finding spots for players. Mr. Hennig stated that
they usually have a few late registrations, but they order additional jerseys and hats to help accommodate those
players. He added that registration opened two weeks early for Trophy Club and Roanoke residents before
registration was opened to the rest of the community.
No action was taken on this item.
13. Receive an update from the Bobcat Youth Football Organization regarding their current season (S.
Norwood).
Daryl Fowler, President of Bobcat Youth Football Organization, reported there were a total of 389 registered, out
of which 210 were registered to play football and 179 registered for cheerleading in grades kindergarten through
sixth.They had 14 teams that played in a league with area schools from Northwest, Argyle, Southlake, Grapevine,
Colleyville, Coppell and Lantana. Approximately 98 percent of their players feed into Byron Nelson High School
(BNHS). Their organization participates in the Town's 4th of July Parade and BNHS Homecoming Parade, and they
work closely with BNHS coaches. Additionally, he applauded Director of Parks and Recreation Jaramillo and his
Staff for working hard to provide field space at Independence Park.
Council Member Fleury thanked Mr. Fowler and their organization for putting forth numerous volunteer hours.
No action was taken on this item.
14. Discussion of and take appropriate action regarding setting a date for the 2020 Council Retreat and discuss
potential agenda items(S.Norwood).
Town Manager Norwood stated that he was finalizing the agenda for the Council Retreat but it would be set
around goal setting. The two tentative dates to schedule the Council Retreat was either January 18, 2020 or
January 25,2020.
Town Secretary Fimbres confirmed that there would be a Council meeting on January 14, 2020 and Staff would
propose to cancel the January 28,2020 meeting.
Mayor Sanders and Council Members Fleury and Bone preferred to have the Retreat on January 25,2020.
Mayor Sanders asked that Staff contact Council Member Geraci to make sure that he did not have a conflict with
that date.
No action was taken on this item.
15. Discussion of items for Future Agendas to include agenda items for consideration on the December 10,2019
Council agenda and items from the Town Council Future Agenda Items list(S.Norwood).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Town Council Minutes November 12,2019 Page 4 of 5
Mayor Sanders requested to move Agenda item No. 9 C from the December 10, 2019 Council agenda to the
January 25, 2020 Council Retreat agenda regarding the creation of a strategic plan for a percentage of funds set
aside for Capital Replacement items.
EXECUTIVE SESSION
16. Pursuant to the following designated section of the Texas Government Code,Annotated,Chapter 551(Texas
Open Meetings Act),the Council convened into executive session to discuss the following:
A) Section 551.074 Personnel Matters under Subsection(1)to discuss or deliberate the duties of a public
officer or employee:
Organizational Update and Goals and Objectives of Town Manager Steve Norwood (Mayor Sanders)
CONVENED INTO EXECUTIVE SESSION—START TIME —7:22 P.M.
RECONVENTED INTO REGULAR SESSION—START TIME — 7:56 P.M.
RECONVENED INTO REGULAR SESSION
17. Consider and take appropriate action regarding the Executive Session(S. Norwood).
No action was taken on this item.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 7:57 p.m.
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Holly Fimbres Town Secretary O by C. Nick Sanders, Mayor
Town of Trophy Club,Texas Town of Trophy Club,Texas
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Town Council Minutes November 12, 2019 Page 5 of 5