Minutes TC 09/10/2019 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,SEPTEMBER 10,2019 7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, September 10, 2019.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tern, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Interim Town Manager
David Dodd Town Attorney Ernest Gillespie Senior Accountant
Holly Fimbres Town Secretary/RMO Tony Jaramillo Director of Parks and Recreation
Patrick Arata Police Chief Jill Lind Communications and Marketing Manager
Gary Cochran Interim Fire Chief Mike Pastor Information Services Manager
Cheryl Davenport Interim Director of Finance Tommy Uzee Director of Community Development
Sharon David Records Analyst Steve Woodard Police Captain
James Edwards Human Resources Manager Steve Zieverink Network Support Specialist
Mayor Sanders announced the date of September 10, 2019, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Pastor Joel Quile with Bara Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Fleury.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Interim Town Manager Carroll's update and provide input regarding the following(W.Carroll):
• Patriot Day Ceremony—Trophy Club Fire Department will be hosting a ceremony at the Fire Station on
September 11th, beginning at 8:45 a.m. to honor the civilians and first responders that were killed in the
attacks on September 11, 2001. The event will include a moment of silence, with remarks from the
Mayor, Interim Fire Chief Cochran,and Police Chief Arata.
• Pet Fest—The Town's 11th Annual Pet Fest was held on September 7th and was a huge success with 350
attendees. He extended a thank you to the volunteers and Parks and Recreation Staff for their hard work
and dedication to make it a successful event.
• National Night Out—Was scheduled for October 1,2019.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated August 13,
2019(W.Carroll).
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated August 27,
2019(W. Carroll).
4. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated August 29,
2019(W.Carroll).
5. Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of
Trophy Club, Texas, approving a negotiated settlement between the Atmos Cities Steering Committee
("ACSC") and Atmos Energy Corp., Mid-Tex Division regarding the Company's 2019 Rate Review
Mechanism filing;declaring existing rates to be unreasonable; adopting tariffs that reflect rate adjustments
consistent with the negotiated settlement; finding the rates to be set by the attached settlement tariffs to
be just and reasonable and in the public interest; approving an attached exhibit establishing a benchmark
for pensions and retiree medical benefits; approving an attached exhibit regarding amortization of
regulatory liability; requiring the Company to reimburse ACSC's reasonable ratemaking expenses;
determining that this ordinance was passed in accordance with the requirements of the Texas Open
Meetings Act; adopting a savings clause;declaring an effective date;and requiring delivery of this ordinance
to the Company and the ACSC's legal counsel(W.Carroll).
Motion:
Motion made by Mayor Pro Tern Jensen, seconded by Council Member Fleury, to approve Consent Agenda Items
No. 2 through No.5.
Motion carried unanimously 6-0-0.
PUBLIC HEARING
6. Conduct a Public Hearing regarding the proposed Fiscal Year October 1,2019 to September 30, 2020 budget
pursuant to Section 9.05 of the Town Charter; making appropriations and providing for expenditures (W.
Carroll).
Mayor Sanders convened into a Public Hearing at 7:04 p.m. and announced that the Budget would be considered
at the September 24,2019 Council meeting.
Interim Town Manager Carroll introduced the item and stated that the public hearing met the requirements of the
State statues and Town ordinances for a single public hearing for the Fiscal Year 2019-2020 Budget.
Mayor Sanders advised that Ad Valorem Tax Rate of $0.446442 per $100 valuation, which makes up the
Maintenance and Operations (M&O) Tax Rate of $0.336442 per $100 valuation and the Debt Service Rate of
$0.110000 per$100 valuation. The proposed tax rate was below both the effective tax rate of$0.446997 per$100
valuation and the rollback rate of$0.473065 per$100 valuation. Property tax revenue was 61.1 percent of the total
Town Council Minutes September 10,2019 Page 2 of 5
General Fund revenues by maintaining the previous year's tax rate, with the Town maintaining its current service
levels.
Mayor Sanders opened the floor to any citizen that wished to speak regarding the proposed Fiscal Year 2019-2020
Budget.
There was no one present that wished to speak on this item.
7. Conduct a Public Hearing regarding the proposed tax rate for fiscal year October 1, 2019 to
September 30, 2020, and Mayor to announce the date, time and place of the vote on the tax rate
(W.Carroll).
Mayor Sanders announced that the vote for the proposed tax rate of$0.446442 per$100 valuation would be held
on September 24, 2019, at 7:00 p.m. at 1 Trophy Wood Drive, Texas 76262. Additionally, he advised that the
Council adopted a Residential Homestead Property Tax Exemption earlier this year.
There was no one present that wished to speak on this item.
Mayor Sanders closed the Public Hearing and reconvened into Regular Session at 7:08 p.m.
REGULAR SESSION
8. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
September 13, 2019 as the 10th Anniversary of Bara Church in Trophy Club; and providing an effective
date(Mayor Sanders).
Mayor Sanders read the proclamation into the record.
Motion:
Motion made by Mayor Pro Tern Jensen, seconded by Council Member Shoffner, to approve Proclamation No.
2019-19, recognizing September 2019 as the 10th Anniversary of Bara Church in Trophy Club, and providing an
effective date of September 10, 2019.
Motion carried unanimously 6-0-0.
Mayor Sanders presented the proclamation to Pastor Quile with Bara Church.
Mayor Sanders applauded Bara Church's commitment and involvement in Trophy Club's annual events and helping
serve unselfishly and worship with the Town of Trophy Club.
9. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing September
2019 as Suicide Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders and
Council Member Fleury).
Council Member Fleury read the proclamation into the record.
Motion:
Motion made by Council Member Fleury, seconded by Mayor Sanders, to approve Proclamation No. 2019-20 as
read at the dais, recognizing September 2019 as Suicide Awareness Month, and providing an effective date of
September 10, 2019.
Motion carried unanimously 6-0-0.
Mayor Sanders presented the proclamation to Karl Monger with GallantFew.
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Mr. Monger stated he worked with individual veterans on a weekly basis that was experiencing suicidal thoughts
due to the problems they faced. Approximately 20 veterans commit suicide each day, with seven out of 10
veterans at the age of 50 or older. GallantFew was there to interject these problems and encouraged everyone to
invite their neighbors to the upcoming National Night Out.
Council Member Fleury encouraged parents to speak to their children to help spread awareness and that the
schools now had an anonymous hotline to call when fellow classmates were struggling, which was a great
program put into place.
10. Consider and take appropriate action regarding a Resolution accepting an Annual Service and Assessment
Plan Update for Authorized Services (Emergency Services)for the Trophy Club Public Improvement District
No. 1 (The Highlands at Trophy Club),and the proposed Assessment Roll; setting a date for Public Hearing;
authorizing the publication of notice and directing the mailing of notices as required by law; enacting other
provisions relating thereto;and providing an effective date(W.Carroll).
Interim Town Manager Carroll advised that this item was to accept the Annual Service and Assessment Plan
Update for the emergency services within the PID No. 1 and set the public hearing for September 24, 2019. The
total annual cost was$506,789,which was the PID's portion of the Fire Department's expenditures.
Council Member Shoffner thanked Communications and Marketing Manager Lind for the insert that she developed
for the citizens.
Motion:
Motion made by Council Member Shoffner, seconded by Mayor Sanders, to approve Resolution No. 2019-20,
accepting an Annual Service and Assessment Plan Update for Authorized Services (Emergency Services)for the
Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment
Roll; setting a date for Public Hearing; authorizing the publication of notice and directing the mailing of notices
as required by law; enacting other provisions relating thereto; and providing an effective date of September 10,
2019.
Motion carried unanimously 6-0-0.
11. Discussion of items for Future Agendas to include agenda items for consideration on the September 24,
2019 Council agenda and items from the Town Council Future Agenda Items list(W.Carroll).
A) Item No. 6 from the Future Agenda Items list: Discussion of and take appropriate action regarding
drainage issues in Town. (Shoffner 6/11/2019) (1-September 10, 2019)
Director of Community Development Uzee provided an update regarding the drainage issues in Town. The
majority of the problems resulted from the effects of the above average rainfall in the past 18 months. In the past
three years the rainfall averages have increased,which have caused area lakes to flood and raising the water table
and added to the drainage problems. He displayed a map that outlined specific areas of drainage concerns. The
Storm Water Master Plan Update has been received and was being reviewed at this time. Staff was also working
with the Texas Water Development Board, with hopes that a grant would be awarded to help fund the Town's
drainage issues.
Regarding the Town Council Future Agenda Items list, Mayor Sanders commented that in the near future, a joint
meeting with the Council and Economic Development Corporation 4B should be scheduled to discuss Item No. 3
specific to the parcel between Bread Winners and the Town Hall.
Council Member Geraci requested to add the following item to the Town Council Future Agenda Items list: Develop
a strategic plan related to the Town's Budget and work with each department head. Mayor Sanders agreed with
adding the item.
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EXECUTIVE SESSION
12. Pursuant to the following designated section of the Texas Government Code,Annotated,Chapter 551(Texas
Open Meetings Act),the Council convened into executive session to discuss the following:
A) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a
detrimental effect on the position of the governmental body in negotiations with a third person:
North of State Highway 114,east of Trophy Club Drive and west of Town limits (Mayor Pro Tern Jensen
and Council Member Shoffner)
B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
employment,evaluation,reassignment,duties,discipline or dismissal of a public officer or employee:
Town Manager position(W.Carroll)
CONVENED INTO EXECUTIVE SESSION—START TIME—7:34 P.M.
RECONVENED INTO REGULAR SESSION—START TIME—8:46 P.M.
RECONVENED INTO REGULAR SESSION
13. Consider and take appropriate action regarding the Executive Session(W.Carroll):
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to authorize Mayor Sanders to
finalize negotiations with Steve Norwood to be the next Town Manager as discussed in Executive Session.
Motion carried 5-1-0, with Mayor Sanders, Mayor Pro Tem Jensen, and Council Members Bone, Geraci, and
Shoffner voting in favor,and with Council Member Fleury voting against.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 8:47 p.m.
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Holly Fimbres, .wn Secretar � C. Nick Sanders, Mayor
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