Agenda Packet TC 09/10/2019
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________________________________ " &0'/8"___________________________
Town CouncilPage 5 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-396-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll):
*Patriot Day Ceremony
*National Night Out
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll):
*Patriot Day Ceremony
*National Night Out
Town CouncilPage 6 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-398-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
August 13, 2019 (W. Carroll).
Attachments:
Draft TC Regular Session Minutes August 13, 2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 2:
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedAugust13,2019(W.
Carroll).
Town CouncilPage 7 of 189Meeting Date: September 10, 2019
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, AUGUST 13, 2019, 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, August 13, 2019. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tem, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Interim Town Manager James Edwards Human Resources Manager
David Dodd Town Attorney Ernest Gillespie Senior Account
Holly Fimbres Town Secretary/RMO Tony Jaramillo Director of Parks and Recreation
Patrick Arata Police Chief Jill Lind Communications and Marketing Manager
Paul Brandon Code Enforcement Officer Mike Pastor Information Services Manager
Gary Cochran Interim Fire Chief Tommy Uzee Director of Community Development
Cheryl Davenport Interim Director of Finance Steve Woodard Police Captain
Sharon David Records Analyst
Mayor Sanders announced the date of August 13, 2019, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Reverend Edlen Cowley with Fellowship United Methodist Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Bone.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Dee Baron, 58 Cypress Court, spoke concerning a stormwater issue located at Indian Creek Drive and the entrance
at Hogan’s Glen due from the Town Center development. He distributed a DVD to each Council Member that he
stated had eight video segments taken after a heavy rain storm that shows large amounts of silt and sediment
going into the Town’s stormwater drainage and flows into Hogan’s Glen community, depositing into their ponds.
The issue continues to worsen with the construction progression of the Town Center. For over a year, the Town
Center’s stormwater pollution prevention plan continues to fail. Their ponds were typically eight to 10 feet deep,
but currently they were extremely shallow due to sediment. It has been estimated that approximately 10 feet of
sediment has accumulated in their larger pond, which could result in a cleanup cost of up to half a million. The
first complaint was filed with the Texas Commission on Environmental Quality (TCEQ) after the first rain storm in
June 2018. Since then, numerous complaints have been filed with the TCEQ and the Town. He questioned if
possible mistakes were performed in the calculations during the Stormwater Drainage Plan for the Town Center.
The Town has an ordinance relating to stormwater runoff and erosion control and he did not believe that some
items had been properly enforced. He commented that the hotel and townhome sites have been graded for four
Town CouncilPage 8 of 189Meeting Date: September 10, 2019
to five months, which has caused some of the erosion. He commented that those types of issues needed to be
stabilized within two weeks of being found. Additionally, he suggested that a leadership committee be formed and
tasked with finding a solution to resolve this issue.
Kathi Spiewak, 6 Brook Hollow Lane, stated she has resided in Trophy Club for over 24 years, with her backyard
sharing property lines with the PD-30 development along the creek bed. In 2014, the Beck Development of PD-30
began with site grading and it continues to have stormwater and silt run off, despite the silt barriers that were
currently in place. Since then, debris continues to accumulate in the creeks, tree vegetation has lost soil bedding,
and creek banks have been washing away. In October 2018, she filed a formal complaint with the TCEQ regarding
the erosion of storm damage. After the inspection, citations were issued to the Town and Beck Development for
lack of proper inspection and procedures for complaints and follow-up, along with inadequate storm damage
control on Beck Development’s part. Some of the problems have been addressed but the stormwater and silt run-
off continue to be an issue. Hogan’s Glen has already had the silt runoff removed once. In March 2019, she
requested another TCEQ inspection, after the silt barriers had been completely removed. After the inspection, silt
barriers were reinstalled and since then a retaining wall has since been constructed. She previously contacted the
Mayor and Director of Community Development Uzee about what was being done to clean up the construction
erosion and debris removal in the creek, but she has not been given an answer on a plan.
Larry Mundy, 8 Brook Hollow Lane, stated the stormwater issue was going to worsen as the PD-30 development
continued to be covered with concrete because it would not absorb the water. There were trees that have been in
existence for decades that were dying due to erosion and tree root exposure, which was not directly from PD-30
development. Some of their trees were leaning at an angle of up to 30 to 40 degrees and they have had to trim
some of the trees to keep them balanced. Tree limbs have fallen across the creek, along with other materials, that
have created dams. Some of the dams were in excess of 18 inches tall and have stagnant water stored around
them, which has caused extreme mosquito breeding. This issue needed to be addressed before the situation
worsened and the creek needed to be cleaned before the PD-30 development was complete.
ANNOUNCEMENTS AND REPORTS
1. Receive Interim Town Manager Carroll's update and provide input regarding the following (W. Carroll):
Back to School – Staff has worked diligently to ensure that the first day of school would be successful with
school zone safety flasher and crosswalk inspections, sidewalk replacement on Lakeshore Drive, crossing
guard training, as well as wound care and emergency response training for Northwest Independent School
District staff. The Police Department would ensure adequate staffing to help assist on the first day of
school to aid in traffic control.
Community Pool – Would be closed the week of August 19th through August 23rd, with the exception of
the splash pad, and the pool would be closing for the season on September 3rd.
Early Voting – Would begin on August 21st and run through September 3rd for the September 7th Special
Election for Council Member Place 4.
Council Member Fleury invited residents to attend the Meet the Bobcats event to be held on August 14th, at 5:00
p.m., at Byron Nelson High School.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding an Election Agreement and Contract between the Town of
Trophy Club and Tarrant County Elections for administration of the Town’s September 7, 2019 Special
Election; and authorize the Mayor or his designee to execute all necessary documents (W. Carroll).
3. Consider and take appropriate action regarding an Election Agreement and Contract between the Town of
Trophy Club and Denton County Elections for administration of the Town’s September 7, 2019 Special
Election; and authorize the Mayor or his designee to execute all necessary documents (W. Carroll).
Town Council Minutes August 13, 2019 Page 2 of 8
Town CouncilPage 9 of 189Meeting Date: September 10, 2019
4. Consider and take appropriate action regarding an Amendment to the Interlocal Agreement between the
Town and Northwest Independent School District for School Resource Officer services for Fiscal Year
2019-2020; and authorizing the Mayor or his designee to execute all necessary documents (W. Carroll).
5. Consider and take appropriate action regarding a Resolution of the Town Council approving an amendment
to the ICMA 457 retirement plan to permit loans; and providing an effective date (W. Carroll).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Geraci, to approve Consent Agenda Items
No. 2 through No. 5.
Motion carried unanimously 6-0-0.
REGULAR SESSION
6. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing September
2019 as Blood Cancer Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders).
Council Member Fleury read the proclamation into the record.
Motion:
Motion made by Council Member Fleury, seconded by Mayor Sanders, to approve Proclamation No. 2019-18,
recognizing September 2019 as Blood Cancer Awareness Month in Trophy Club, and providing an effective date of
August 13, 2019.
Motion carried unanimously 6-0-0.
Mayor Sanders presented Khloe Brandon with a proclamation. She was accompanied by her father, Code
Enforcement Officer Paul Brandon, and her mother, Nicole, to accept the proclamation.
Mayor Sanders presented Haylie Geraci with a proclamation. She was accompanied by her mother, Melissa, to
accept the proclamation.
Mayor Sanders presented Dr. Tiffany Simms-Waldrip, with Children’s Health, with a proclamation.
Council Member Fleury encouraged the community to donate blood because there was always a need for it.
Council Member Geraci thanked Dr. Simms-Waldrip for her dedication and for the wonderful service that she
provides to her patients when faced with difficulties each day. He recognized Khloe and his daughter, Haylie, the
lessons they have learned through challenges at such an early age and he encouraged them to remember what
was important in life, which was faith, family, and inner strength.
PUBLIC HEARING
7. Conduct a Public Hearing regarding the Trophy Club Crime Control and Prevention District (CCPD) Budget for
Fiscal Year 2020, submitted to the Town Council by the CCPD Board (W. Carroll).
Mayor Sanders opened the public hearing at 7:32 p.m.
There were no individuals that wished to speak regarding this item.
Mayor Sanders closed the public hearing at 7:32 p.m.
Town Council Minutes August 13, 2019 Page 3 of 8
Town CouncilPage 10 of 189Meeting Date: September 10, 2019
8. Discussion of and take appropriate action regarding the Fiscal Year 2020 Budget (W. Carroll).
Interim Town Manager Carroll presented the highlights of the General Fund Budget for Fiscal Year 2020. He
acknowledged that there was a slight change from the July 23, 2019 presentation in the strategy to fund Capital
Replacement items. The Fiscal Year 2020 budgetary goals included: providing property tax relief through the
recently adopted Residential Homestead Property Tax Exemption; present a budget where expenditures did not
exceed revenues, excluding Capital Equipment Replacement, while maintaining current service levels; and,
maintaining an interest and sinking (I&S) tax rate of $0.11 per $100 of valuation.
The Fiscal Year 2020 Budget was below the effective tax rate and the rollback tax rate. State law did not require a
public hearing for the Council to pass the tax rate or the budget when the budget presented was below the
effective tax rate. The Town’s Charter did require a single public hearing for the budget. The proposed budget
maintains last year’s tax rate of $0.446442 per $100 valuation.
Total Fiscal Year 2020 revenues were estimated to be approximately $11,281,000 and the total expenditures,
minus Capital Replacement items, was expected to be $11,207,000. The transfer to the Capital Replacement Fund
was $542,639. Staff previously recommended taking out tax notes to cover the cost of Capital Replacement
purchases in Fiscal Years 2020 and 2021. After further examination of the health of the General Fund balance and
consideration of the passing of Senate Bill 2, this assessment brought forth the recommendation to pay cash for
Capital Replacement expenditures. This would allow the ability to take out tax notes next year, if required to
increase the I&S tax rate and decrease the maintenance and operations (M&O) tax rate. The decrease to the fund
balance was approximately $376,964. The ending General Fund balance was projected to be $4.7 million, which
was 40.9 percent of the Fiscal Year 2020 expenditures. The Capital Replacement items included: an EMS Lifepak
15 Cardiac Monitor; two fleet vehicles; three mowers; two ATV’s for the Park’s daily operations; and the
resurfacing of the competition and kiddie pools.
Mayor Pro Tem Jensen inquired where the Fire Marshal’s vehicle would be budgeted. Interim Town Manager
Carroll corrected his prior comment and stated that there would be three vehicles purchased through the Capital
Replacement, which included a vehicle for the Parks Department, a vehicle for the Streets Department, and the
Fire Marshal’s vehicle.
Interim Town Manager Carroll continued with the Fiscal Year 2020 Revenues and stated they had increased by
$165,594 compared to the Fiscal Year 2019 year end estimates. Property Tax revenue was slightly higher by 2.5
percent due to the newly adopted Residential Homestead Property Tax Exemption and Denton County values
coming in lower than projected, with some values not included because they were being contested. Sales Tax
revenue increased this year; however the Town realized decreases in other revenue sources, yielding a 1.5 percent
increase in the overall total.
Ma
yor Sanders inquired about the Intergovernmental line item. Interim Town Manager Carroll responded that the
Town receives funds from the Trophy Club Municipal Utility District (TCMUD) No. 1 to run the Fire Department.
Since the Town was the administrator of the Fire Department, the Town charges the TCMUD No. 1 for these
services.
Council Member Shoffner questioned the increase in the Investment Income line item from the Fiscal Year 2019
budgeted amount of $45,000 and the Fiscal Year 2019 estimate of $165,000. Interim Director of Finance
Davenport responded that last year’s budget was severely under budget and the Town has already collected
approximately $165,000 for 2019.
Interim Town Manager Carroll remarked that there has been an increase in the fund balance growth because
revenues had been underestimated and expenditures had been overestimated. He continued with the Fiscal Year
2020 proposed Expenditures and stated that compared to the Fiscal Year 2019 estimate, the total expenditures
have only increased by $194,089. This number was a little misleading because the previous Town Manager’s
payout was included in the 2019 estimate. Without including the payout, the total expenditures rose by $446,128.
Services and Supplies increased by $94,961 and Capital expenditures increased by $53,000.
Town Council Minutes August 13, 2019 Page 4 of 8
Town CouncilPage 11 of 189Meeting Date: September 10, 2019
Discussion took place that the budget presentation reflected some changes from what was presented in the
agenda packet.
Mayor Sanders inquired about the 108 percent increase in the Administrative Services proposed Services and
Supplies. Interim Town Manager Carroll explained that $50,000 had been added to perform a Compensation and
Classification Study.
Council Member Shoffner recommended that the Town perform an internal compensation study based on other
municipalities who have this information to share and save $50,000. Mayor Sanders was in agreeance but added
that in some instances the Town has different classifications compared to other municipalities.
Interim Town Manager Carroll commented that the advantage of hiring someone to perform the study was that an
outside consultant would take a look at the individual job descriptions and exhibit a broader range compared to
larger cities, while keeping in mind the uniqueness of Trophy Club, such as size, location, amenities, and higher
expectations. Human Resources could internally handle the salary survey portion to help reduce the overall cost of
the survey.
Council Member Shoffner remarked that a similar survey was performed in 2012 and very little of it was followed,
and he believed that it was at a higher cost. He suggested that Staff conduct as much internally and present the
results to Council.
Mayor Pro Tem Jensen agreed with the removal of the $50,000 for the Compensation and Classification Study.
Mayor Sanders pointed out there were no full-time equivalent (FTE) positions being added to the budget.
Mayor Pro Tem Jensen inquired if any part-time equivalent (PTE) positions were being added to the budget.
Interim Town Manager Carroll responded that there are no additional funds being spent for PTE’s but there was a
specific set of funding in the different departments for PTE, such as Parks and Fire, and was used until the funds
were depleted.
Council Member Shoffner questioned why there was an increase in the Finance and Municipal Court line items for
Services and Supplies in the Fiscal Year 2019 estimate. Interim Director of Finance Davenport responded that in
both cases, they were offset figures because she was an interim employee for both departments and she was paid
as contract labor verses salary.
Interim Town Manager Carroll reviewed the Fiscal Year 2020 proposed Personnel costs and reiterated that there
was an increase of $446,128 compared to last year’s beginning budget. This was due to mid-year hires that
occurred in 2019, but next year’s budget would realize the full weight of the salaries.
Mayor Pro Tem Jensen asked if the theory behind hiring was to always fill any vacant position because it was open
or was it being evaluated if there was a true need to fill that particular position. Interim Town Manager Carroll
responded that the original staff model was developed based on the work that was required to be performed. He
provided an example that in the Parks and Police Departments, they have realized a decrease in staffing but their
overtime expenses increased due to the work demand.
Mayor Pro Tem Jensen agreed that it was more cost effective to have a full-time position than to fund a large
amount for overtime.
Interim Town Manager Carroll continued and stated that $150,000 was added to the budget for merit increases
and there was an approximate five percent increase in health insurance cost.
Council Member Geraci asked for clarification on the increase in the Unemployment Taxes and Worker’s
Compensation line items within the Fiscal Year 2020 proposed Personnel and Benefits. Interim Town Manager
Carroll responded that regarding the Worker’s Compensation, State Legislature identified several kinds of cancers
that were deemed work related for the Fire and Police Departments, which has increased the rates for these
Town Council Minutes August 13, 2019 Page 5 of 8
Town CouncilPage 12 of 189Meeting Date: September 10, 2019
specific positions.
Interim Director of Finance Davenport stated that every other year the Unemployment Taxes fluctuates between a
three and two percent increase. She commented that she would examine the fluctuating rates that have occurred
over the years.
Mayor Sanders explained that an experience modifier gets applied and helps determine how the rates were set.
The State applies the modifier, which was an adjustment of an employer’s premium for worker’s compensation
coverage based on the losses the insurer has experienced from that employer.
Council Member Geraci asked if there was anything the Town could do to help mitigate the Worker’s
Compensation rate, such as additional training or different types of gear for first responders. Interim Town
Manager Carroll responded there would not be on the Fire and Police Departments side to help decrease this rate
since it was State mandated but he would confirm with the Town’s insurance carrier.
Mayor Sanders was in agreeance with Council Member Geraci’s recommendation to review the rates with the
insurance carrier regarding the safety measures previously implemented to assist in the reduction of the Worker’s
Compensation rate.
Mayor Sanders inquired about the increase in Manager’s Office line item in the Fiscal Year 2019 estimate within
Personnel and Benefits. Interim Town Manager Carroll responded that the increase was due to the previous Town
Manager’s payout and the hiring of a new Town Manager position with benefits.
Interim Town Manager Carroll continued and advised that the Fiscal Year 2020 beginning fund balance was
expected to be $5.1 million. The net revenues, expenditures, and transfers were projected to decrease the fund
balance by $376,964.
Mayor Pro Tem Jensen commented that the Capital Replacement fund was not developed to come out of the fund
balance. Interim Town Manager Carroll confirmed this was correct but a revenue source had never been
designated for Capital Replacement items and the only revenue source currently was from the General Fund.
Mayor Pro Tem Jensen recommended looking into funding the Capital Replacement budget without lowering the
fund balance.
Discussion took place that utilizing the fund balance would not be an ongoing funding mechanism for Capital
Replacement items, but this tactic assisted with delaying issuing a tax note. Funding sources did need to be
identified though for the outgoing years for Capital Replacement.
Council Member Shoffner recommended that each department appropriately budget Capital Replacement items
that were specific to their area, that would be designated to the Capital Replacement budget.
Mayor Sanders inquired about the philosophy and direction given to Staff when putting together the proposed
budget. Interim Town Manager Carroll stated that the direction was given to Staff to present a budget where
expenditures did not exceed revenues, excluding Capital Equipment Replacement, while maintaining current
service levels. He and Interim Finance Director Davenport wanted to provide a budget to present to Council that
had the most accurate estimates for revenues and expenditures, which resulted in last minute changes.
Mayor Sanders applauded Interim Director of Finance Davenport on performing an excellent job and working long
hours to help with the budget presentation.
Council Member Shoffner asked for a line item detail for the entire budget. Interim Director of Finance Davenport
, as the spreadsheet was being
reported this information would be available online soon at www.opengov.com
updated to match what was presented.
Town Council Minutes August 13, 2019 Page 6 of 8
Town CouncilPage 13 of 189Meeting Date: September 10, 2019
Interim Town Manager Carroll thanked the Council for their patience with the last minute changes in making sure
the most accurate budget was presented.
Council Member Shoffner thanked Staff for their hard work and efforts in preparing the budget.
No action was taken on this item.
9. Consider and take appropriate action regarding a record vote on a not-to-exceed Fiscal Year 2020 Ad
Valorem Tax Rate and to schedule two public hearings to meet the Truth in Taxation requirements and/or
as required by the Charter and related matters (W. Carroll).
Mayor Sanders advised that the Town was not required to hold two public hearings since the proposed tax rate of
$0.446442 per $100 valuation was below the effective and rollback tax rates. The Town Charter required one
public hearing specific to the proposed budget.
Council Member Shoffner recommended holding at least one public hearing in order for the Council to provide
ample opportunity for the residents to speak.
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to set a not-to-exceed rate of
$0.446442 per $100 valuation for the Fiscal Year 2020 Ad Valorem Tax Rate.
Roll call vote:
Mayor C. Nick Sanders Yes
Mayor Pro Tem Eric Jensen Yea
Council Member Alicia Fleury Yea
Council Member Sean Bone Yea
Council Member Michael Geraci Yea
Council Member Philip Shoffner Yea
Motion carried unanimously 6-0-0.
10. Discussion of items for Future Agendas to include agenda items for consideration on the August 27, 2019
Council agenda and items from the Town Council Future Agenda Items list (W. Carroll).
Mayor Sanders advised that the Neighborhood Meeting to discuss the proposed Replat of 1 Palmetto Court, Case
RP-19-001 (Section 1, Lots 12R-1 and 12R-2) would be held on August 14, 2019 at 6:30 p.m.
Interim Town Manager Carroll added that he and Town Planner Payne would be leading the meeting.
Mayor Sanders inquired if Staff would be ready to provide an update by the August 27, 2019 Council meeting
related to Item No. 5 from the Town Council Future Agenda Items list: Discussion of and take appropriate action to
have the Interim Town Manager prioritize an investigation of the use of turf fields at Independence Park along with
a cost benefit analysis & review offering a payback program between the Town and TCR Youth Baseball
Association. (Geraci & Shoffner 5/28/2019).
Council Member Geraci commented that additional time would be needed for this item.
Mayor Sanders asked for an update regarding Item No. 4 from the Town Council Future Agenda Items list:
Discussion of the creation of a Charter Review Commission in accordance with Section 11.15 of the Town Charter,
the Council shall appoint a Charter Review Commission at intervals of not more than seven (7) years. (Jensen
4/23/2019) (1-July 23, 2019) (2-October 22, 2019)
Town Secretary Fimbres advised that currently nine individuals submitted an application to possibly serve on the
Charter Review Commission.
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Town CouncilPage 14 of 189Meeting Date: September 10, 2019
Discussion took place that there was a total of nine seats and that each Council Member appoints one member to
serve on the Charter Review Commission, and the remaining members would be appointed by vote of the Council.
Town Attorney Dodd remarked that the Charter did not identify the application process but the Council had the
ability to appoint someone who did not apply.
Town Secretary Fimbres commented that appointments were scheduled to be made at the September 24, 2019
Council meeting.
Council Member Shoffner noted that the Charter Review Commission would have a Council Liaison and Staff
Liaison.
EXECUTIVE SESSION
11. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council convened into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
1) Cause No. 19-6232-393 John Artuso v. Town of Trophy Club (W. Carroll)
2) Contract Issues, Procedures, and Enforcement (W. Carroll)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem Jensen
and Council Member Shoffner)
C) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Town Manager position (W. Carroll)
CONVENED INTO EXECUTIVE SESSION - START TIME – 8:40 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 10:00 P.M.
12. Consider and take appropriate action regarding the Executive Session (W. Carroll).
No action was taken on this item.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 10:00 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes August 13, 2019 Page 8 of 8
Town CouncilPage 15 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-399-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
August 27, 2019 (W. Carroll).
Attachments:
Draft TC Regular Session Minutes August 27, 2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedAugust27,2019(W.
Carroll).
Town CouncilPage 16 of 189Meeting Date: September 10, 2019
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, AUGUST 27, 2019, 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, August 27, 2019. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tem, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
David Dodd Town Attorney Ernest Gillespie Senior Accountant
Holly Fimbres Town Secretary/RMO Tony Jaramillo Director of Parks and Recreation
Patrick Arata Police Chief Jill Lind Communications and Marketing Manager
Gary Cochran Interim Fire Chief Mike Pastor Information Services Manager
Cheryl Davenport Interim Director of Finance Tommy Uzee Director of Community Development
Sharon David Records Analyst Steve Woodard Police Captain
James Edwards Human Resources Manager
Mayor Sanders announced the date of August 27, 2019, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Senior Minister Jeff Brooks with Lake Cities Church of Christ.
The Pledges to the American Flag and Texas Flag were led by Council Member Shoffner.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item, you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Interim Town Manager Carroll’s update and provide input regarding the following (W. Carroll):
Early Voting – Continue through September 3rd for the September 7th Special Election for Council
Member Place 4, Polls would be closed on September 1st and September 2nd in observance of the Labor
Day Holiday.
Pet Fest – The Town’s 11th Annual Pet Fest was scheduled for September 7th, from 9:00 a.m. to 11:00
a.m., at Freedom Dog Park. There would be a wide variety of pet-related vendors, a doggie drill team
performance, raffle prizes, face painting, and more. The first 400 attendees to arrive will receive a ticket
for a free pancake on a stick, compliments from Carnival Catering.
Town CouncilPage 17 of 189Meeting Date: September 10, 2019
2. Receive Town Council Liaison update; discussion of same (W. Carroll):
*Parks and Recreation Board, August 19, 2019
Council Liaison - Council Member Michael Geraci
Council Member Geraci provided an update regarding the Parks and Recreation Board meeting that was held on
August 19, 2019. High school students expressed an interest to acquire volunteer hours in helping cleanup
Freedom Dog Park, which would be discussed at their next meeting. A resident requested additional use of the
baseball fields when they were not being utilized by the Trophy Club Roanoke (TCR) Youth Baseball Association.
Staff will be working with TCR Youth Baseball Association to potentially refurbish various items around the fields,
specifically the batting cages. The Parks and Recreation Board would review the proposal and then it would be
presented to the Town Council. Discussion took place to review updating and replacing some of the existing
signage around Freedom Dog Park. Staff was also working with Greater Northwest Soccer Association to
potentially have a 50/50 partnership to refurbish some items in parks, which would be presented to the Parks and
Recreation Board and the Town Council. The Summer Adventure Camp was a huge success and discuss occurred
to possibly reduce rates for Town residents. Lastly, there was potential to add new events in Trophy Club Park,
such as yoga classes and kayaking lessons.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated July 23
2019 (W. Carroll).
4. Consider and take appropriate action regarding the Town Council Joint Session Minutes dated July 29, 2019
(W. Carroll).
5. Consider and take appropriate action regarding the financial and variance report dated May 2019 (W.
Carroll).
6. Consider and take appropriate action regarding the financial and variance report dated June 2019 (W.
Carroll).
7. Consider and take appropriate action regarding the Third Quarter Investment Report for Fiscal Year 2019
(W. Carroll).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve Consent Agenda Items
No. 3 through No. 7.
Motion carried unanimously 6-0-0.
REGULAR SESSION
8. Case RP-19-001 (Section1, Lots 12R-1 & 12R-2)
A) Continue a Public Hearing regarding a request for a replat for the purpose of splitting one residential lot
into two residential lots containing approximately 0.567 acres of land and generally located on the
northeast corner of Palmetto Court and Oakmont Drive (W. Carroll).
Mayor Sanders continued the public hearing from the July 23, 2019 Council Meeting.
Motion:
Motion made by Council Member Shoffner, seconded by Mayor Pro Tem Jensen, to continue the public hearing.
Motion carried unanimously 6-0-0.
Town Council Minutes August 27, 2019 Page 2 of 8
Town CouncilPage 18 of 189Meeting Date: September 10, 2019
Council continued the public hearing at 7:08 p.m.
Director of Community Development Uzee stated the purpose of this item was to consider the approval of a
residential replat to split one lot into two lots. The strategic link was Nature & Beautification - Maintain Town
assets, services, and codes of ordinances that preserve the natural beauty of the Town. The proposed replat splits
the property on the corner of Palmetto Court and Oakmont Drive and meets the Town’s Subdivision Regulations
and Zoning Requirements. Several neighbors spoke against the proposal at the Planning and Zoning (P&Z)
Commission meeting and the Town Council meeting, and produced a petition to protest the replat. The petition
requires a super majority vote, which mandates five out of six Council Members must vote in favor of the replat, if
this was to be approved. The P&Z Commission unanimously approved the replat and the Town Council continued
the public hearing in order for Staff to hold a Neighborhood Meeting. The meeting was held on August 14, 2019
and the residents left understanding that the replat approval was a ministerial duty per State law and residents
have the authority to enforce their Covenants and Restrictions because the Town could only enforce Town
ordinances. The proposed replat conforms to the State law as well as the Town’s Subdivision Regulations and
Zoning Requirements. Additionally, Staff recommended approval of the replat.
Mayor Sanders remarked that the last Legislative Session brought forth changes to the law in regards to zoning but
this should not affect the Town as the proposal was submitted prior to September 1, 2019. Town Attorney Dodd
confirmed the proposal was submitted under the previous law and, as long as the hearing continued, the Town
would be covered by the preceding law.
Mayor Sanders asked if there were any individuals that wished to speak during the public hearing and no one came
forth.
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to close the public hearing.
Mayor Sanders commented that he was not in favor of closing the public hearing at this time, due to potential
legal issues. There could be the possibility of the applicant and residents working through the issue and if the
public hearing was closed, the Town would have to post notice of an additional public hearing.
Council Member Shoffner agreed with Mayor Sanders. He believed that it would be beneficial to continue the
public hearing based on information that had been sent to the Council.
Council Member Bone asked Town Attorney Dodd if confirmation was received that the original Covenants and
Restrictions that were filed in 1975 were still in effect. Town Attorney Dodd responded that it was not part of the
Town’s process, but he had not seen any indication of an argument that they were not filed or were not valid.
Council Member Bone advised that he was able to locate the original document through Denton County records,
as well as a 2017 document with a planned unit development (PUD) rider that references the original restrictions.
Town Attorney Dodd responded that everything that he has seen indicated those restrictions were valid, but it was
not the Town’s process to enforce the Covenants and Restrictions.
Council Member Bone asked if the Town had the ability to enforce Texas Local Government Code. Town Attorney
Dodd responded that in this instance the Town did not have the ability.
Mayor Pro Tem Jensen commented that it was important for the Council to take action and offered the suggestion
for any Council Member to seek legal advice in Executive Session if they needed it.
Discussion took place that the motion on the floor was to close the public hearing and if passed, it meant that the
remaining portion to consider would be Item No. 8 (B).
Town Council Minutes August 27, 2019 Page 3 of 8
Town CouncilPage 19 of 189Meeting Date: September 10, 2019
Brian Denby, applicant, stated that there have already been two public hearings and he expressed his appreciation
to the Council for their time on this matter. He stated that his request was unanimously approved by the P&Z
Commission and he felt that there was no law or covenant that he was breaking. To keep delaying this item would
be disheartening to he and his family because his desire was to retire and live in Trophy Club.
Council Member Geraci requested to enter into Executive Session to seek legal advice.
Council convened into Executive Session at 7:19 p.m.
Council reconvened into Regular Session at 7:53 p.m.
The vote was taken to close the public hearing.
Motion carried unanimously 6-0-0.
B) Consider and take appropriate action regarding a request for a replat for the purpose of splitting one
residential lot into two residential lots containing approximately 0.567 acres of land and generally
located on the northeast corner of Palmetto Court and Oakmont Drive (W. Carroll).
Motion:
Motion made by Mayor Pro Tem Jensen to deny Case RP-19-001 (Section 1, Lots 12R-1 & 12R-2) a request for a
replat for the purpose of splitting one residential lot into two residential lots containing approximately 0.567 acres
of land and generally located on the northeast corner of Palmetto Court and Oakmont Drive.
Motion failed for lack of a second.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Bone, to refer this item to the October
8, 2019 Town Council meeting.
Council Member Shoffner stated the Council was sent a copy of the demand letter; therefore the motion on the
floor would allow time for that legal process to go through.
Mayor Pro Tem Jensen remarked that all the facts have been presented and it was the Council’s duty to proceed
with action.
Mayor Sanders commented that it was unclear as to the questions raised in Executive Session as to how State law
may or may not affect the Town’s ability. Additionally, a copy of the August 22, 2019 demand letter was emailed to
the Council, requesting that Mr. Denby respond to the letter by August 26, 2019. Mayor Sanders asked Mr. Denby
if he had received such demand letter.
Mr. Denby confirmed he had received the letter.
Mayor Sanders remarked that although the Town was not a party to the disagreement, the Council was trying to
understand the laws and how they affect the Town.
Mr. Denby stated that he received the demand letter on Friday as he was traveling out of town. He did not believe
that he owed the attorney anything in reference to a cease and desist and he felt it was just a correspondence
from an attorney and it did not change anything in the law.
Mayor Sanders asked Town Attorney Dodd if the Town was bound in any way because they received a copy of the
demand letter. Town Attorney Dodd responded that there were two proceedings going along at the same time,
with one process potentially changing what the Council was currently considering; therefore it may be of benefit to
have all the information at one time.
The vote was taken to refer this item to the October 8, 2019 Town Council meeting.
Motion carried 4-2-0, with Council Members Fleury, Bone, Geraci, and Shoffner voting in favor, and with Mayor
Sanders and Mayor Pro Tem Jensen voting against.
Town Council Minutes August 27, 2019 Page 4 of 8
Town CouncilPage 20 of 189Meeting Date: September 10, 2019
9. Case SP-AMD-19-001 (Medlin Middle School Addition)
Consider and take appropriate action regarding a request to amend the approved Site Plan for Medlin
Middle School, generally located west of Parkview Drive and south of Marshall Creek Road (W. Carroll).
Director of Community Development Uzee stated the purpose of this item was to consider amending the site plan
for the betterment of the school. The strategic link was Nature & Beautification - Maintain Town assets, services,
and codes of ordinances that preserve the natural beauty of the Town. Northwest Independent School District
(NISD) was proposing to construct two new buildings additions to the Medlin Middle School, consisting of 6,700
square feet of classroom space on the northern portion of the school and almost 3,300 square feet of Fine Arts
space on the southern portion. The circular drive at the south end of the school would be partially redesigned.
The existing masonry enclosure that surrounds the transformer on the north end of the school would be
demolished and reconstructed to match the main building in order to connect to the new classroom addition. He
displayed a diagram that represented trees that would either remain, be removed, and added. Lighting would be
added to each exterior door and would be directed downward in order to not create unnecessary light pollution.
Both building additions would match the existing elevations with the same brick colors and patterns to keep
cohesive color elevations. The P&Z Commission considered this item on August 1, 2019 and unanimously
recommended approval. Additionally, Staff recommended approval of the amended site plan.
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to approve Case SP-AMD-19-001
(Medlin Middle School Addition), a request to amend the approved Site Plan for Medlin Middle School, generally
located west of Parkview Drive and south of Marshall Creek Road.
Council Member Shoffner inquired if this project would have a storm shelter. Director of Community Development
Uzee confirmed that a storm shelter was included in the proposed plan.
Mayor Sanders questioned if there was a photometric study on the bleeding of light into the neighbors’ homes.
Director of Community Development Uzee referred to Exhibit G and confirmed that any light bleeding would be
minimal.
Dan Holt with the architect firm and Sarah Stewart with NISD were present to address any questions.
The vote was taken.
Motion carried unanimously 6-0-0.
10. Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control
and Prevention District (CCPD) Budget for Fiscal Year 2020 submitted to the Town Council by the CCPD
Board (W. Carroll).
Police Chief Arata introduced the item and stated that the CCPD Board approved the budget.
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Fleury, to approve the Trophy Club CCPD
Budget for Fiscal Year 2020 as presented.
Council Member Shoffner commented on the $20,000 budgeted for overtime for the Police Department to patrol
HG Sply and PD 30. He felt that the business owners should be responsible for funding any needed additional
patrolling. He provided a couple of examples where other cities did not fund overtime but instead the businesses
who requested extra security paid for that service.
Council Member Geraci agreed with Council Member Shoffner and to keep an eye on future growth.
The vote was taken.
Motion carried unanimously 6-0-0.
Town Council Minutes August 27, 2019 Page 5 of 8
Town CouncilPage 21 of 189Meeting Date: September 10, 2019
11. Receive a presentation from Town Staff regarding the Fiscal Year 2020 Budget and provide appropriate
direction (W. Carroll).
Interim Director of Finance Davenport presented changes made to the budget since the presentations made at the
July 23, 2019 and August 13, 2019 Council meetings. Since the presentations, Staff spent numerous hours
reviewing all funds for accuracy in order to provide the Council with the most accurate information. Rounding
errors were addressed, all beginning fund balances were updated, and some inadvertent human errors were
corrected. The General Fund had one change with the removal of the Compensation and Classification Study in
the amount of $50,000. The major change to the Debt Service Fund was that property tax revenue decreased as a
result from receiving the certified property tax values.
Mayor Sanders inquired how much the property tax revenue decreased. Interim Director of Finance Davenport
responded that the new figures represented approximately $2.2 million and Staff had projected it to be $2.3
million.
Interim Director of Finance Davenport continued and stated the interest income increased due to historical trends
and future market adjustments. Expenditures increased approximately $13,000 due to updated principal and
interest to match the Debt Service provided by the financial advisor. The Hotel Occupancy Tax (HOT) Fund
included an addition of $125,000 to the Fiscal Year 2019 estimate, for the electronic sign marquees that were
recently approved by Council. The July 4th celebration line item was reduced by approximately $30,000 to align
with the actual expenditures that were realized for this year’s celebration. The HOT fund balance was expected to
be $1.4 million by the end of Fiscal Year 2020, which was an increase of $355,000.
At the July 23, 2019 Council meeting, Staff indicated that the Tax Increment Reinvestment Zone (TIRZ) No. 1 Fund
would have a deficit balance until 2023. By changing the allocation of the TIRZ increment, the property tax
revenue increased to $70,000. In prior year’s, 60 percent of the TIRZ increment was allocated to the TIRZ Fund,
which was the minimum amount required according to the TIRZ agreement. For the Fiscal Year 2020, 100 percent
of the TIRZ increment was being allocated to the TIRZ Fund. Staff developed this strategy to help reduce the TIRZ
deficit more quickly and maintain the Town’s tax rate above the effective rate. Additionally, she advised that a
public hearing would be held at the September 10, 2019 Council meeting regarding the Fiscal Year 2020 Budget.
Mayor Pro Tem Jensen asked about the difference between the $20,000 for overtime in the CCPD Budget and the
$20,000 for overtime in the HOT Fund. Interim Director of Finance Davenport explained that the amount for the
overtime in the HOT Fund was specific to the July 4th celebration.
Council Member Shoffner inquired if the $30,000 reduction for the July 4th celebration in the Fiscal Year 2019
estimate was reflected in the Fiscal Year 2020 Budget. Interim Director of Finance Davenport explained that the
Fiscal Year estimate was previously budgeted at $130,000, but based on actual expenditures the Fiscal Year 2020
line item was budgeted for $111,000.
Council Member Geraci thanked Staff for their dedication and long hours in preparing this year’s budget.
No action was taken on this item.
12. Discussion of items for Future Agenda to include agenda items for consideration on the September 10, 2019
Council Agenda and items from the Town Council Future Agenda Items list (W. Carroll).
Council Member Bone requested to add the following item to the Town Council Future Agenda Items list: Review
of the Town’s Charter and Code of Ordinances to allow the Council to take action to enforce deed restrictions or
covenants.
Council Member Geraci confirmed his support to add the item to the Town Council Future Agenda Items list. He
also requested to add the following item to the list: Creation of a strategic plan for a percentage of funds set aside
for Capital Replacement items.
Mayor Sanders agreed with prioritizing the departmental capital items.
Town Council Minutes August 27, 2019 Page 6 of 8
Town CouncilPage 22 of 189Meeting Date: September 10, 2019
Mayor Pro Tem Jensen requested to remove Item No. 4 from the Town Council Future Agenda Items list:
Discussion of the creation of a Charter Review Commission in accordance with Section 11.15 of the Town Charter,
the Council shall appoint a Charter Review Commission at intervals of not more than seven (7) years. (Jensen
4/23/2019) (1-July 23, 2019) (2-October 22, 2019)
Regarding the September 10, 2019 Council agenda, Council Member Shoffner requested to have a cover letter sent
with the required mail out to the PID residents, specific to the Annual Service and Assessment Plan Update for
emergency services, to help explain the assessment because the notice by itself was a bit confusing.
EXECUTIVE SESSION
13. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council convened into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Legislative updates
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem Jensen
and Council Member Shoffner)
C) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
1)Town Manager position (W. Carroll)
2)Crime Control and Prevention District Board (W. Carroll)
3)Denton Central Appraisal District Board of Directors (W. Carroll)
4)Charter Review Commission (Mayor Sanders)
CONVENED INTO EXECUTIVE SESSION - START TIME – 8:31 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 9:17 P.M.
RECONVENED INTO REGULAR SESSION
14. Consider and take appropriate action regarding repealing Resolution No. 2018-12 and adopting a new
Resolution making annual appointments and reaffirming existing appointments to the Crime Control and
Prevention District Board, and providing an effective date (W. Carroll).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to repeal Resolution No. 2018-12 and
approve Resolution 2019-18, appointing Frederick Lohmann to Place 2, appointing Christopher McAllister to Place
4, reappointing Leo Daniels to Place 5, reappointing Joe Tellez to Place 6, reappointing James Jay Isherwood to
Place 7, reaffirming existing appointments, and providing an effective date of August 27, 2019.
Motion carried unanimously 6-0-0.
Town Council Minutes August 27, 2019 Page 7 of 8
Town CouncilPage 23 of 189Meeting Date: September 10, 2019
15. Consider and take appropriate action regarding a Resolution of the Town Council nominating one candidate
for each of the five positions to be filled on the Denton Central Appraisal District Board of Directors; and
providing an effective date (W. Carroll).
No action was taken on this item.
16. Consider and take appropriate action regarding the Executive Session (W. Carroll).
No action was taken on this item.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 9:18 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes August 27, 2019 Page 8 of 8
Town CouncilPage 24 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-414-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/29/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding the Town Council Special Session Minutes dated
August 29, 2019 (W. Carroll).
Attachments:
Draft TC Special Session Minutes August 29, 2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardingtheTownCouncilSpecialSessionMinutesdatedAugust29,2019(W.
Carroll).
Town CouncilPage 25 of 189Meeting Date: September 10, 2019
TOWN OF TROPHY CLUB
TOWN COUNCIL SPECIAL SESSION MINUTES
THURSDAY, AUGUST 29, 2019, 10:00 A.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Thursday, August 29, 2019. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tem, Place 2
Alicia L. Fleury Council Member, Place 1
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Wade Carroll Interim Town Manager Sharon David Records Analyst
Holly Fimbres Town Secretary/RMO Mike Pastor Information Services Manager
Mayor Sanders announced the date of Thursday, August 29, 2019, called the Town Council to order and
announced a quorum at 10:00 a.m.
EXECUTIVE SESSION
1. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council convened into executive session to discuss the following:
A)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Town Manager position search (Town Council)
CONVENED INTO EXECUTIVE SESSION - START TIME – 10:01 A.M.
RECONVENED INTO SPECIAL SESSION - START TIME – 5:40 P.M.
RECONVENED INTO SPECIAL SESSION
2. Consider and take appropriate action regarding the Executive Session.
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to direct the Council Finance
Subcommittee to negotiate the Town Manager Contract as discussed in Executive Session.
Motion carried 5-1-0, with Mayor Sanders, Mayor Pro Tem Jensen, and Council Members Bone, Geraci, and
Shoffner voting in favor, and with Council Member Fleury voting against.
ADJOURNMENT
Mayor Sanders adjourned the meeting at 5:41 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 26 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-400-T1
Type:Status:
Agenda ItemConsent Agenda
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding an Ordinance of the Town Council of the Town of
Trophy Club, Texas, approving a negotiated settlement between the Atmos Cities Steering Committee
("ACSC") and Atmos Energy Corp., Mid-Tex Division regarding the Company's 2019 Rate Review
Mechanism filing; declaring existing rates to be unreasonable; adopting tariffs that reflect rate
adjustments consistent with the negotiated settlement; finding the rates to be set by the attached
settlement tariffs to be just and reasonable and in the public interest; approving an attached exhibit
establishing a benchmark for pensions and retiree medical benefits; approving an attached exhibit
regarding amortization of regulatory liability; requiring the Company to reimburse ACSC's reasonable
ratemaking expenses; determining that this ordinance was passed in accordance with the
requirements of the Texas Open Meetings Act; adopting a savings clause; declaring an effective date;
and requiring delivery of this ordinance to the Company and the ACSC's legal counsel (W. Carroll).
Attachments:
Staff Report - Settlement between ACSC and Atmos Energy Mid-Tex.pdf
ORD 2019-17 Settlement between ACSC and Atmos Energy Mid-Tex.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownCounciloftheTownofTrophyClub,Texas,
approvinganegotiatedsettlementbetweentheAtmosCitiesSteeringCommittee("ACSC")andAtmosEnergyCorp.,Mid
-TexDivisionregardingtheCompany's2019RateReviewMechanismfiling;declaringexistingratestobeunreasonable;
adoptingtariffsthatreflectrateadjustmentsconsistentwiththenegotiatedsettlement;findingtheratestobesetbythe
attachedsettlementtariffstobejustandreasonableandinthepublicinterest;approvinganattachedexhibitestablishing
abenchmarkforpensionsandretireemedicalbenefits;approvinganattachedexhibitregardingamortizationofregulatory
liability;requiringtheCompanytoreimburseACSC'sreasonableratemakingexpenses;determiningthatthisordinance
waspassedinaccordancewiththerequirementsoftheTexasOpenMeetingsAct;adoptingasavingsclause;declaring
an effective date; and requiring delivery of this ordinance to the Company and the ACSC's legal counsel (W. Carroll).
Town CouncilPage 27 of 189Meeting Date: September 10, 2019
To: Mayor and Town Council
From:Wade Carroll, Interim Town Manager
CC: Holly Fimbres, Town Secretary/RMO
Re: Settlement between ACSC and Atmos Energy Mid-Tex
Town Council Meeting, September 10, 2019
Agenda Item:
Consider and take appropriate action regarding an Ordinance of the Town Council of the Town
of Trophy Club, Texas, approving a negotiated settlement between the Atmos Cities Steering
Committee ("ACSC") and Atmos Energy Corp., Mid-Tex Division regarding theCompany's 2019
Rate Review Mechanism filing; declaring existing rates to be unreasonable; adopting tariffs that
reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set
by the attached settlement tariffs to be just and reasonable and in the public interest;
approving an attached exhibit establishing a benchmark for pensions and retiree medical
benefits; approving an attached exhibit regarding amortization of regulatory liability; requiring
the Company to reimburse ACSC's reasonable ratemaking expenses; determining that this
ordinance was passed in accordance with the requirements of the Texas Open Meetings Act;
adopting a savings clause; declaring an effective date; and requiring delivery of this ordinance
to the Company and the ACSC's legal counsel (W. Carroll).
Strategic Link:
Administrative & Financial Services - Exercise fiscal discipline in all Town operations.
Background and Explanation:
The Town, along with 171 other Mid-Texas cities served by AtmosEnergy Corporation, Mid-Tex
Division (“Atmos Mid-Tex” or “Company”), is a member of the Atmos Cities Steering Committee
(“ACSC”). In 2007, ACSC and Atmos Mid-Tex settled a rate application filed by the Company
pursuant to Section 104.301 of the Texas Utilities Code for an interim rate adjustment
commonly referred to as a GRIP filing (arising out of the Gas Reliability Infrastructure Program
legislation). That settlement created a substitute rate review process, referred to as Rate
Review Mechanism (“RRM”), as a substitute for future filings under the GRIP statute.
Since 2007, there have been several modifications to the original RRM Tariff. The most recent
iteration of an RRM Tariff was reflected in an ordinance adopted by ACSC members in 2018. On
Page 1 of 4
Town CouncilPage 28 of 189Meeting Date: September 10, 2019
or about April 1, 2019, the Company filed a rate request pursuant to the RRM Tariff adopted by
ACSC members. The Company claimed that its cost-of-service in a test year ending December
31, 2018, entitled it to additional system-wide revenues of $70 million. Application of the
standards set forth in ACSC’s RRM Tariff required Atmos to reduce its request to $54 million,
$39.3 million of which would be applicable to ACSC members. ACSC’s consultants concluded
that the system-wide deficiency under the RRM regime should be $38.7 million instead of the
claimed $54 million. The amount of the $38.7 million deficiency applicable to ACSC members
would be $28.2 million.
After the Company reviewed ACSC’s consultants’ report, ACSC’s Executive Committee and the
Company negotiated a settlement whereby the Company would receive an increase of $35.4
million from ACSC Cities.
The Executive Committee recommends a settlement at this amount. The Effective Date for new
rates is October 1, 2019. ACSC members should take action approving the Ordinance before
the end of September.
PROOF OF REVENUES
Atmos generated proof that the rate tariffs attached to the Ordinance will generate $35.4
million in additional revenues from ACSC Cities. That proof is attached as Attachment 1 to this
Staff Report. ACSC consultants have agreed that Atmos’ Proof of Revenues is accurate.
BILL IMPACT
The impact of the settlement on average residential rates is an increase of $2.05 on a monthly
basis, or 3.7 percent. The increase for average commercial usage will be $6.18 or 2.31 percent.
A bill impact comparison is attached as Attachment 2.
SUMMARY OF ACSC’S OBJECTION TO THE UTILITIES CODE SECTION 104.301 GRIP PROCESS
ACSC strongly opposed the GRIP process because it constitutes piecemeal ratemaking by
ignoring declining expenses and increasing revenues while rewarding the Company for
increasing capital investment on an annual basis. The GRIP process does not allow any review
of the reasonableness of capital investment and does not allow cities to participate in the
Railroad Commission’s review of annual GRIP filings or allow recovery of Cities’ rate case
expenses. The Railroad Commission undertakes a mere administrative review of GRIP filings
(instead of a full hearing) and rate increases go into effect without any material adjustments. In
ACSC’s view, the GRIP process unfairly raises customers’ rates without any regulatory oversight.
In contrast, the RRM process has allowed for a more comprehensive rate review and annual
evaluation of expenses and revenues, as well as capital investment.
RRM SAVINGS OVER GRIP
While residents outside municipal limits must pay rates governed by GRIP, there are some cities
served by Atmos Mid-Tex that chose to remain under GRIP rather than adopt RRM.
Additionally, the City of Dallas adopted a variation of RRM which is referred to as DARR. When
new rates become effective on October 1, 2019, ACSC residents will have a slight economic
monthly advantage over comparable GRIP and comparable DARR rates (see Attachment 3).
Page 2 of 4
Town CouncilPage 29 of 189Meeting Date: September 10, 2019
EXPLANATION OF “BE IT ORDAINED” PARAGRAPHS:
1.This section approves all findings in the Ordinance.
2.This section adopts the RRM rate tariffs and finds the adoption of the new rates to be
just, reasonable, and in the public interest.
3. Thissection finds that existing rates are unreasonable. Such finding is a necessary
predicate to establishment of new rates. The new tariffs will permit Atmos Mid-Tex to
recover an additional $35.4 million from ACSC Cities.
4. This section approves an exhibit that establishes a benchmark for pensions and retiree
medical benefits to be used in future rate cases or RRM filings.
5. This section approves an exhibit to be used in future rate cases or RRM filings regarding
recovery of regulatory liabilities, such as excess deferred income taxes.
6. This section requires the Company to reimburse the Town for expenses associated with
review of the RRM filing, settlement discussions, and adoption of the Ordinance
approving new rate tariffs.
7. This section repeals any resolution or ordinance that is inconsistent with the Ordinance.
8. This section finds that the meeting was conducted in compliance with the Texas Open
Meetings Act, Texas Government Code, Chapter 551.
9. This section is a savings clause, which provides that if any section is later found to be
unconstitutional or invalid, that finding shall not affect, impair, or invalidate the
remaining provisions of this Ordinance. This section further directs that the remaining
provisions of the Ordinance are to be interpreted as if the offending section or clause
never existed.
10. This section provides for an effective date upon passage.
11. This section directs that a copy of the signed Ordinance be sent to a representative of
the Company and legal counsel for ACSC.
Conclusion and Financial Considerations:
The Legislature’s GRIP process allowed gas utilities to receive annual rate increases associated
with capital investments. The RRM process has proven to result in a more efficient and less
costly (both from a consumer rate impact perspective and from a ratemaking perspective) than
the GRIP process. Given Atmos Mid-Tex’s claim that its historic cost of service should entitle it
to recover $70 million in additional system-wide revenues, or $54 million from ACSC Cities, the
RRM settlement at $35.4 million for ACSC Cities reflects substantial savings to ACSC Cities in the
amount of $18.6 million. ACSC’s consultants produced a report indicating that Atmos had
justified increased revenues for ACSC Cities of at least $32.7 million. Settlement at $35.4
million is fair and reasonable. The ACSC Executive Committee consisting of city employees of
18 ACSC members urges all ACSC members to pass the Ordinance before September 30, 2019.
New rates become effective October 1, 2019.
Legal Review:
ACSC Executive Committee recommends ACSC Cities adopt the attached ordinance.
Board/Commission/ or Committee Recommendation:
Not applicable.
Page 3 of 4
Town CouncilPage 30 of 189Meeting Date: September 10, 2019
Staff Recommendation:
Staff recommends approval of Ordinance No. 2019-17.
Attachments:
Ordinance No. 2019-17
Page 4 of 4
Town CouncilPage 31 of 189Meeting Date: September 10, 2019
Town CouncilPage 32 of 189Meeting Date: September 10, 2019
Town CouncilPage 33 of 189Meeting Date: September 10, 2019
Town CouncilPage 34 of 189Meeting Date: September 10, 2019
Town CouncilPage 35 of 189Meeting Date: September 10, 2019
Town CouncilPage 38 of 189Meeting Date: September 10, 2019
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2019-17
AN ORDINANCE OF THE TOWNCOUNCIL OF THE TOWNOF
TROPHY CLUB, TEXAS, APPROVING ANEGOTIATED
SETTLEMENT BETWEEN THE ATMOS CITIESSTEERING
COMMITTEE ("ACSC") AND ATMOS ENERGYCORP., MID-TEX
DIVISION REGARDING THE COMPANY'S2019 RATE REVIEW
MECHANISM FILING; DECLARINGEXISTING RATES TO BE
UNREASONABLE; ADOPTINGTARIFFS THAT REFLECTRATE
ADJUSTMENTS CONSISTENTWITH THE NEGOTIATED
SETTLEMENT; FINDING THERATES TO BE SET BY THE
ATTACHED SETTLEMENTTARIFFS TO BE JUST AND
REASONABLE AND IN THE PUBLICINTEREST; APPROVING
AN ATTACHED EXHIBITESTABLISHING A BENCHMARK FOR
PENSIONS ANDRETIREE MEDICAL BENEFITS; APPROVING
AN ATTACHEDEXHIBIT REGARDING AMORTIZATION OF
REGULATORYLIABILITY; REQUIRINGTHE COMPANY TO
REIMBURSEACSC'S REASONABLE RATEMAKING
EXPENSES;DETERMINING THAT THIS ORDINANCE WAS
PASSED INACCORDANCE WITH THE REQUIREMENTS OF
THE TEXASOPEN MEETINGS ACT; ADOPTING A SAVINGS
CLAUSE;DECLARING AN EFFECTIVE DATE; AND REQUIRING
DELIVERY OF THIS ORDINANCE TO THE COMPANY ANDTHE
ACSC'S LEGAL COUNSEL.
WHEREAS,the Townof Trophy Club, Texas (“Town”)is a gas utility customer of
Atmos Energy Corp., Mid-Tex Division ("Atmos Mid-Tex" or "Company"),and a
regulatory authority with an interest in the rates and charges of Atmos Mid-Tex; and
WHEREAS,the Town is a member of the Atmos Cities Steering Committee
("ACSC"), acoalition of similarly-situated cities served by Atmos Mid-Tex("ACSC
Cities") that have joinedtogether to facilitate the review of, and response to, natural gas
issues affecting rates charged inthe Atmos Mid-Tex service area; and
WHEREAS,ACSC and the Company worked collaboratively to develop a new
RateReview Mechanism ("RRM") tariff that allows for an expedited rate review process
by ACSCCities as a substitute to the Gas Reliability Infrastructure Program ("GRIP")
process instituted by the Legislature, and that will establish rates for the ACSC Cities
based on the system-wide costof serving the Atmos Mid-Tex Division; and
WHEREAS,the current RRM tariff was adopted by the Townin a rate ordinance
in2018;and
WHEREAS,on about April 1, 2019, Atmos Mid-Tex filed its 2019 RRM rate
requestwith ACSC Cities based on a test year ending December 31, 2018; and
Town CouncilPage 40 of 189Meeting Date: September 10, 2019
WHEREAS,ACSC coordinated its review of the Atmos Mid-Tex 2019 RRM filing
through its Executive Committee, assisted by ACSC's attorneys and consultants, to
resolveissues identified in the Company's RRM filing;and
WHEREAS,the Executive Committee, as well as ACSC's counsel and
consultants,recommend that ACSC Cities approve an increase in base rates for Atmos
Mid-Tex of $35.4million applicable to ACSC Cities; and
WHEREAS,the attached tariffs (Exhibit A) implementing new rates are
consistent withthe recommendation of the ACSC Executive Committee, are agreed to
by the Company, and arejust, reasonable, and in the public interest; and
WHEREAS,the settlement agreement sets a new benchmark for pensions and
retireemedical benefits (Exhibit B); and
WHEREAS,the settlement agreement establishes an amortization schedule for
regulatoryliability (Exhibit C); and
WHEREAS,the RRM Tariff contemplates reimbursement of ACSC's reasonable
expenses associated with RRM applications.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWNCOUNCIL OF THE
TOWNOF TROPHY CLUB, TEXAS:
Section 1.That the findings set forth in this Ordinance are hereby in all things
approved.
Section 2. That, without prejudice to future litigation of any issue identified by
ACSC,the Town Council finds that the settled amount of an increase in revenues of
$35.4 million forACSC Cities represents a comprehensive settlement of gas utility rate
issues affecting the rates,operations, and services offered by Atmos Mid-Tex within the
municipal limits arising fromAtmos Mid-Tex's 2019 RRM filing, is in the public interest,
and is consistent with the Town'sauthority under Section 103.001 of the Texas Utilities
Code.
Section 3.That the existing rates for natural gas service provided by Atmos
Mid-Tex areunreasonable. The new tariffs attached hereto and incorporated herein as
Exhibit A, are just andreasonable, and are designed to allow Atmos Mid-Tex to recover
annually an additional $35.4million from customers in ACSC Cities, over the amount
allowed under currently approvedrates. Such tariffs are hereby adopted.
Section 4. That the ratemaking treatment for pensions and retiree medical
benefits inAtmos Mid-Tex's next RRM filing shall be as set forth on Exhibit B, attached
hereto andincorporated herein.
ORD 2019-17Page 2 of 4
Town CouncilPage 41 of 189Meeting Date: September 10, 2019
Section 5.That amortization of regulatory liability shall be consistent with the
schedulefound in attached Exhibit C attached hereto and incorporated herein.
Section 6.That Atmos Mid-Tex shall reimburse the reasonable ratemaking
expenses ofthe ACSC in processing the Company's 2019 RRM filing.
Section 7.That to the extent any resolution or ordinance previously adopted by
theCouncil is inconsistent with this Ordinance, it is hereby repealed.
Section 8.That the meeting at which this Ordinance was approved was in all
thingsconducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code,Chapter 551.
Section 9.That if any one or more sections or clauses of this Ordinance is
adjudged tobe unconstitutional or invalid, such judgment shall not affect, impair, or
invalidate the remainingprovisions of this Ordinance, and the remaining provisions of
the Ordinance shall be interpretedas if the offending section or clause never existed.
Section 10.That consistent with the TownOrdinance that established the RRM
process, this Ordinance shall become effective from and after its passage with rates
authorized byattached tariffs to be effective for bills rendered on or after October 1,
2019.
Section 11. That a copy of this Ordinance shall be sent to Atmos Mid-Tex, care
of ChrisFelan, Vice President of Rates and Regulatory Affairs Mid-Tex Division, Atmos
EnergyCorporation, 5420 LJB Freeway, Suite 1862, Dallas, Texas 75240, and to
Geoffrey Gay, GeneralCounsel to ACSC, at Lloyd Gosselink Rochelle & Townsend,
P.C., 816 Congress Avenue,Suite 1900, Austin, Texas 78701.
ORD 2019-17Page 3 of 4
Town CouncilPage 42 of 189Meeting Date: September 10, 2019
PASSED AND APPROVEDby the Town Council of the Town of Trophy Club,
Texas this 10thday of September 2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2019-17Page 4 of 4
Town CouncilPage 43 of 189Meeting Date: September 10, 2019
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-402-T1
Type:Status:
Agenda ItemPublic Hearing
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Conduct a Public Hearing regarding the proposed fiscal year October 1, 2019 to September 30, 2020
budget pursuant to Section 9.05 of the Town Charter; making appropriations and providing for
expenditures (W. Carroll).
Attachments:
Staff Report - Budget Public Hearing.pdf
Notice of Public Hearing on FY 2020 Proposed Budget.pdf
Fiscal Year 2020 Budget.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConductaPublicHearingregardingtheproposedfiscalyearOctober1,2019toSeptember30,2020budgetpursuantto
Section 9.05 of the Town Charter; making appropriations and providing for expenditures (W. Carroll).
Town CouncilPage 58 of 189Meeting Date: September 10, 2019
To: Mayor and Town Council
From:Cheryl Davenport, Interim Director of Finance
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Public Hearing on the Budget
Town Council Meeting, September 10, 2019
Agenda Item:
Conduct a Public Hearing regarding the proposed fiscal year October 1, 2019 to September 30,
2020 budget pursuant to Section 9.05 of the Town Charter; making appropriations and
providing for expenditures (W. Carroll).
Strategic Link:
Administrative & Financial Services - Exercise fiscal discipline in all Town operations.
Background and Explanation:
The proposed Fiscal Year 2020 budget has been presented to Council on July 23rd – Other
Funds Presentation, August 13th - General Fund Presentation, and August 27th - Budget Update
– All Funds. There have been no changes since to the budget since the All Funds Budget Update
on August 13th.
Financial Considerations:
The Fiscal Year 2020 Budget represents the financial plan for the upcoming fiscal year.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Not applicable.
Page 1 of 2
Town CouncilPage 59 of 189Meeting Date: September 10, 2019
Attachments:
Notice of Public Hearing on FY 2020 Proposed Budget
Fiscal Year 2020 Budget
Page 2 of 2
Town CouncilPage 60 of 189Meeting Date: September 10, 2019
Notice of Public Hearing on the
Town of Trophy Club
FY 2020 Proposed Budget
The Town of Trophy Club’s proposed budget for the 2019-2020 fiscal year
beginning October 1, 2019, which includes the Town Manager’s budget
message, is available to the public on the Town’s website at
, and at the Town Secretary’s office, at Town Hall, 1 Trophy
www.trophyclub.org
Wood Drive, Trophy Club, Texas 76262, Monday through Friday 8AM to 5PM,
A Public Hearing on the budget is scheduled for Tuesday, September 10, 2019 at
7:00 p.m. at Town Hall, 1 Trophy Wood Drive, Trophy Club, Texas 76262. The
budget includes proposed revenues/other sources and expenditures/other uses as
summarized below:
Revenues & Expenditures &
Other SourcesOther Uses
The General Fund$ 11,372,978$ 11,699,942
Debt Service Fund 2,737,223 2,719,990
Capital Projects Fund 50,000 1,540,000
Capital Equipment Replacement Fund 542,639 542,639
Hotel Occupancy Fund 562,500207,425
Street Maintenance Fund 243,112 222,111
Court Technology Fund 2,800 2,522
Court Security Fund 2,200 3,000
CCPD Fund 235,819 234,008
Recreation Program Fund 6,000 6,000
Parkland Dedication Fund - 162,000
Trophy Club Park Fund 160,000 172,254
Stormwater Drainage Utility Fund 424,200 329,033
EDC 4B Fund 490,224 282,305
TIRZ #1 161,868 45,096
Total$ 16,991,563$ 18,168,325
Town CouncilPage 61 of 189Meeting Date: September 10, 2019
Town CouncilPage 62 of 189Meeting Date: September 10, 2019
Council Vote & Tax Rate
budget by $136,504, which is a 1.5
budget. The property tax revenue to be raised from new and
property added to the tax roll this year is $153,687.
TOWN OF TROPHY CLUB TAX RATESFY 2018-2019FY 2019-2020
Maintenance and Operations (M&O) Rate$0.336442/$100$0.336442/$100
Debt Service Rate$0.110000/$100$0.110000/$100
Total Property Tax Rate$0.446442/$100$0.446442/$100
Effective Tax Rate$0.435349/$100$0.446997/$100
Effective Maintenance and Operations (M&O) Rate$0.328640/$100$0.336172/$100
Rollback Tax Rate$0.464446/$100$0.473065/$100
Debt Service Rate$0.110000/$100$0.110000/$100
Tax Supported Debt Service1,953,8371,970,370
Record Vote on Proposed Tax RateYesNo
Nick SandersMayorx
Eric JensenMayor Pro Tem, Place 2x
Alicia FleuryCouncil Member, Place 1x
Sean BoneCouncil Member, Place 3x
Vacant PositionCouncil Member, Place 4
Michael GeraciCouncil Member, Place 5x
Philip ShoffnerCouncil Member, Place 6x
Town CouncilPage 63 of 189Meeting Date: September 10, 2019 1
Town Manager’s Message
August 30, 2019
Dear Mayor, Council and Residents,
For the past two years I have had the privilege and honor to serve The Town of
Trophy Club as your Fire Chief and most recently Council has displayed their
trust in me to hold the position of Interim Town Manager for which I am
incredibly grateful. Trophy Club is an alive and vibrant community that is
centered around family and we echo this same feeling of community within our
elected officials and Town staff who are working hard for you every day to make
Trophy Club a “Great Place to Call Home”. This work is not successful unless
staff has a strong foundation from which to make daily decisions. This foundation is summed up in our
five core values:
Stewardship Accountability
Service
Leadership
Teamwork
From these core values elected officials and staff weigh their decisions to ensure that we do not betray the
trust we have been given. I am proud, as I am sure you are, of this team not only for what we have been
able to accomplish, but the manner in which we have accomplished it.
This budget is presented to the Town Council and residents in accordance with State of Texas Local
Government Code and the Town Charter. It was prepared utilizing advanced planning methods, Generally
Accepted Accounting Principles, and complying with the adopted Fund Balance Policy.
The budget goals for Fiscal Year 2020 are:
Provide property tax relief through Trophy Club’s first ever homestead exemption
Present a budget where expenditures do not exceed revenues excluding capital
equipment replacement, while maintaining current service levels.
Maintain $0.11/$100 valuation Interest & Sinking (I&S) rate
The proposed budget includes total revenues of $11,281,478 and expenditures of $11,157,303. Transfers
into the general fund from other funds are $91,500 and transfers out to the Capital Replacement Fund are
$542,639. The General Fund Balance is anticipated to decrease by $326,964 bringing the anticipated,
uncommitted General Fund Balance to $4,787,877 which is 41.5% of FY2020 expenditures.
The FY 2020 budget highlights include:
Personnel
• A 3% merit based salary and associated benefits increase
Services and Supplies
Town CouncilPage 64 of 189Meeting Date: September 10, 2019 2
•Increases in Information Services non-capital equipment and auxiliary services
(Microsoft licenses, internet connectivity)
• Compensation and Classification Study
• Increases in utility costs
Equipment Replacement & Capital
• EMS Lifepac
• 2 fleet vehicles
• 5 mowers
• Resurface Competition and Kiddie Pool
FUTURE CHALLENGES AND OPPORTUNITIES
With regard to the long and short term, the most significant challenge Trophy Club faces is heavy reliance
on property tax revenue. In the FY 2020 budget, 61.1% of the General Fund revenue for the Town was
generated through property tax revenue which is very susceptible to economic changes. Currently we are
enjoying an increase in property values which has allowed us to present a budget with very little strain on
the General Fund, fund balance. The Town is only a few years away from build-out, which has already
decreased permitting revenue and has pushed the Town into an even deeper reliance on property tax
revenue.
Town Council and staff are putting a high priority on developing other revenue streams such as increasing
sales tax. The Town has been working to recruit and develop new opportunities for destination
restaurants such as HG Sply which recently opened. We are also working hard to fill the PD-30
commercial spaces with quality service/retail businesses that are attractive to our residents and neighbors.
SUMMARY & CONCLUSION
The Town of Trophy Club is in good economic standing and is planning on having another prosperous
fiscal year. This year’s FY 2020 budget represents a collective effort by the Town Council and the Town
staff to meet challenges facing our community, maintain our current service levels while providing
property tax relief to our citizens. The proposed budget is very lean and is below our effective tax rate
while meeting the goals and objectives outlined in the Town’s strategy map. In FY 2020 Town staff
endeavors to maintain its policy of continual process and service improvements while being fiscally
responsible. I appreciate the opportunity to be a part of and lead in this organization that provides our
community with exceptional services, strong public safety, and an excellent quality of life.
Sincerely,
Wade L. Carroll
Wade L. Carroll
Interim Town Manager
Town CouncilPage 65 of 189Meeting Date: September 10, 2019 3
FY 2016 FY 2017 FY 2018 FY 2019 FY 2019FY 2020 FY 2021 $ CHANGE FY20
Revenues% CHANGE
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDto FY19 Est
Property Tax$ 6,267,051$ 6,493,422$ 6,838, 589$ 6,725, 110$ 6,894, 957$ 7,105,621$ 169,847
$ 5,769,797 2.5%
Licenses and Permits 333,780
598,586 614,931 217,500 423,000 304,700 113,500 (118,300)-28.0%
Franchise Fees 888,863
953,622 867,446 805,087 778,123 772,647 761,081 (5,476)-0.7%
Sales Tax 883,612
821,227 925,572 946,711 983,832 1,015,684 1,046,111 31,852 3.2%
Fines and Fees 349,503
356,307 488,313 336,251 309,495 300,360 301,128 (9,135)-3.0%
Intergovernmental (MUD) 581,633
- 608,910 674,452 674,452 759,624 782,413 85,172 12.6%
Charges for Service 806,815
300,337 803,477 794,174 800,757 869,402 891,848 68,645 8.6%
Investment Income 48,503
33,477 109,662 45,000 165,000 132,000 125,000 (33,000)-20.0%
Miscellaneous Income 117,186
259,315 197,568 121,144 150,115 122,104 122,104 (28,011)-18.7%
Grant Revenue -
- 16,339 - 106,000 110,000 110,000 4,000 3.8%
Total Revenues$ 11,125,640 $ 11,358,806
$ 9,092,668 $ 10,276,946 $ 10,778,908 $ 11,115,884 $ 11,281,478 $ 165,594 1.5%
FY 2016 FY 2017 FY 2018 FY 2019 FY 2019FY 2020 FY 2021 $ CHANGE FY20
Expenditures% CHANGE
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDto FY19 Est
Manager's Office
$ 826,562 $ 577,140 $ 507,918 $ 605,346 $ 922,027 $ 698,073 $ 713,279 $ (223,953)-24.3%
Legal
307,245 110,140 110,989 127,230 126,350 126,350 129,230 - 0.0%
Police
2,223,460 2,092,872 2,298,219 2,411,786 2,480,586 2,511,491 2,657,825 30,905 1.2%
Emergency Medical Services
923,247 979,623 1,421,803 1,117,128 1,182,050 1,252,329 1,227,316 70,280 5.9%
Fire
- 1,031,700 1,097,509 1,273,919 1,376,171 1,336,444 1,405,275 (39,727)-2.9%
Parks
1,340,469 1,748,111 1,606,727 1,598,094 1,457,454 1,606,333 1,660,242 148,879 10.2%
Recreation
632,362 675,994 561,580 662,134 647,072 647,315 671,197 243 0.0%
Community Events
26,155 34,006 26,664 37,738 36,283 33,383 33,867 (2,900)-8.0%
Community Development
576,508 507,011 556,128 655,775 589,247 618,612 635,462 29,365 5.0%
Streets
356,472 381,756 340,910 218,764 199,675 224,672 234,655 24,997 12.5%
Facilities Maintenance
99,528 127,330 256,589 339,477 335,941 343,174 354,116 7,233 2.2%
Administrative Services
159,216 170,404 405,362 463,993 468,395 489,378 499,453 20,983 4.5%
Finance
400,642 442,798 533,987 567,277 560,858 580,570 602,203 19,712 3.5%
Municipal Court
75,421 81,377 89,899 86,962 62,509 73,941 76,295 11,432 18.3%
Information Services
478,364 490,098 663,011 578,346 568,596 615,236 623,616 46,640 8.2%
Total Expenditures
$ 8,425,651 $ 9,450,360 $ 10,477,296 $ 10,743,968 $ 11,013,213 $ 11,157,303 $ 11,524,031 $ 144,090 1.3%
FOOT$ 0 $ -$ (0)$ (0) $ 0$ 0$ -
FY 2016 FY 2017 FY 2018 FY 2019 FY 2019FY 2020 FY 2021 $ CHANGE FY20
% CHANGE
Other Sources (Uses)
FY19 to FY20
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDto FY19 Est
Lease Proceeds
$ - $ - $ 264,732 $ - $ - $ - $ - $
- NA
Transfers In
111,702 63,000 63,000 63,000 63,000 91,500 91,500 28,500 45.2%
Transfers Out
(275,744) (720,935) (35,817) (501,461) (602,207) (542,639) (584,950) (41,178)8.2%
Total Other Sources (Uses)$ 291,915$ (493,450) $ (12,678)
$ (164,042) $ (657,935) $ (438,461) $ (539,207) $ (451,139)2.9%
FY 2016 FY 2017 FY 2018 FY 2019 FY 2019FY 2020 FY 2021 $ CHANGE FY20 % CHANGE
Fund Balance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDto FY19 EstFY19 to FY20
Beginning Fund balance
$ 3,691,189 $ 4,194,164 $ 4,611,119 $ 4,840,005 $ 5,551,377 $ 5,114,841 $ 4,787,877 $ 274,836 5.7%
Net Increase (Decrease)
502,975 168,651 940,258 (403,521) (436,536) (326,964) (658,675) 76,557 -19.0%
Ending Fund Balance$ 5,551,377 $ 4,129,202 $ 351,393
$ 4,194,164 $ 4,362,815 $ 4,436,484 $ 5,114,841 $ 4,787,877 7.9%
FY 2016 FY 2017 FY 2018 FY 2019 FY 2019FY 2020 FY 2021 $ CHANGE FY20 % CHANGE
Fund Balance Detail
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTEDto FY19 EstFY19 to FY20
Reserve Fund balance
2,610,418 3,051,389 3,153,934 3,373,629 3,484,626 3,509,983 3,632,694 136,354 4.0%
Committed Fund Balance
189,475 183,855 182,863 170,863 170,863 158,863 134,863 (12,000)-7.0%
Unassigned Fund Balance in
1,394,271 1,127,571 2,214,580 891,992 1,459,351 1,119,031 361,645 227,039 25.5%
Excess (Deficit) of 30%
Total Fund Balance$ 5,551,377 $ 4,129,202 $ 351,393
$ 4,194,164 $ 4,362,815 $ 4,436,484 $ 5,114,841 $ 4,787,877 7.9%
Ending FB/Exp51.2%
47.5%44.2%39.7%44.9%41.5%34.7%
Town CouncilPage 67 of 189Meeting Date: September 10, 2019 5
TOWN MANAGER'S
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
OFFICE
Personnel
Salaries
$ 507,107 $ 363,141 $ 306,592 $ 398,947 $ 696,680 $ 467,987 $ 484,160
Overtime
- 444 - - - - -
Longevity
1,175 195 175 398 235 295 305
Stipend
3,000 4,500 - - - - -
Certification Pay
- - - - - 1,200 1,200
Retirement
79,022 56,899 50,665 48,909 53,555 44,817 46,386
Medical Insurance
40,310 17,286 14,777 5,795 2,634 27,342 28,441
Dental Insurance
3,137 1,125 986 382 370 1,932 1,999
Vision Insurance
533 126 104 79 81 192 198
Life Insurance & Other
3,200 1,574 1,422 1,430 1,221 2,474 2,561
Social Security Taxes
26,388 21,492 16,685 14,187 13,980 21,048 21,785
Medicare Taxes
7,060 5,208 4,244 4,103 4,430 4,922 5,095
Unemployment Taxes
878 114 495 428 34 513 531
Workers' Compensation
1,088 910 654 716 263 782 810
Physical/Testing
- 666 - - - - -
Auto Allowance
6,054 4,250 6,000 6,000 4,500 6,000 6,000
Employee Relations
2,632 6,051 972 450 900 450 450
Total Personnel
$ 681,584 $ 483,981 $ 403,771 $ 481,824 $ 778,883 $ 579,954 $ 599,920
Services/Supplies
Professional Outside Services
$ 6,117 $ 7,195 $ 850 $ 3,440 $ 2,650 $ 9,940 $ 6,440
TC Magazine
2,912 - - - - -
Records Management
5,438 2,004 1,825 2,512 2,250 2,250 2,295
Newsletter/Year-In-Review
- 1,363 - - - - -
Elections
36,098 6,567 13,452 14,200 57,242 11,500 11,730
Meals on Wheels
- - - - - - -
Advertising
10,256 4,465 3,503 4,000 3,000 4,200 4,284
Printing
864 896 1,463 600 550 815 640
Schools & Training
3,499 3,612 7,448 10,335 2,200 11,020 7,540
Communications/Pagers/Mobiles
3,590 2,325 1,650 1,800 1,800 1,800 1,800
Independent Labor
1,473 874 - - - - -
Dues & Membership
17,845 17,691 8,561 16,909 15,377 15,320 15,330
Travel & Per Diem
2,644 5,238 2,397 3,500 1,500 4,400 4,550
Meetings
2,755 1,688 1,765 3,660 3,660 3,770 3,660
Office Supplies
811 1,557 1,870 2,200 2,200 2,240 2,281
Postage
2,072 4,078 891 750 807 754 769
Publications/Books/Subscriptions
988 118 486 420 420 422 425
Mayor/Council Expense
21,535 19,748 19,676 22,488 22,488 22,688 24,615
Small Equipment
- 1,300 - - - - -
Furniture/Equipment <$5,000
- 395 81 1,000 1,000 1,000 1,000
Contingency Expense
15,266 6,453 38,229 25,000 25,000 25,000 25,000
Miscellaneous Expense
10,815 5,592 - 1,000 1,000 1,000 1,000
Incentive Program
- - - 9,708 - - -
Total Services/Supplies
$ 144,978 $ 93,159 $ 104,147 $ 123,522 $ 143,144 $ 118,119 $ 113,359
Total Expenditures
$ 826,562 $ 577,140 $ 507,918 $ 605,346 $ 922,027 $ 698,073 $ 713,279
Town CouncilPage 68 of 189Meeting Date: September 10, 2019 6
FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 FY 2020 FY 2021
Legal
ACTUAL ACTUAL ACTUAL BUDGET ESTIMATE PROPOSED PROJECTED
Personnel
Salaries
$ 168,093 $-$-$-$-$-$-
Longevity
1,148 - - - - - -
Stipend
750 - - - - - -
Retirement
33,849 - - - - - -
Medical Insurance
3,906 - - - - - -
Dental Insurance
280 - - - - - -
Vision Insurance
55 - - - - - -
Life Insurance & Other
497 - - - - - -
Social Security Taxes
8,873 - - - - - -
Medicare Taxes
2,440 - - - - - -
Unemployment Taxes
171 - - - - - -
Workers' Compensation
262 - - - - - -
Total Personnel
$ 220,324 $-$-$-$-$-
Services/Supplies
Professional Outside Services
$ 79,365 $ 105,835 $ 110,729 $ 126,000 $ 126,000 $ 126,120 $ 129,000
Schools & Training
- - -- - - -
Communications/Pagers/Mobiles
392 - -- - - -
Dues & Membership
- - -- - - -
Travel & Per Diem
- - -- - - -
Office Supplies
223 216 - 200 200 200 200
Postage
25 1 41 50 50 30 30
Publications/Books/Subscriptions
6,916 3,997 219 880 - - -
Miscellaneous Expense
- 91 - 100 100 - -
Total Services/Supplies
$ 86,921 $ 110,140 $ 110,989 $ 127,230 $ 126,350 $ 126,350 $ 129,230
Total Expenditures
$ 307,245 $ 110,140 $ 110,989 $ 127,230 $ 126,350 $ 126,350 $ 129,230
Town CouncilPage 69 of 189Meeting Date: September 10, 2019 7
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Police
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 1,275,122 $ 1,224,169 $ 1,366,780 $ 1,577,996 $ 1,626,920 $ 1,674,900 $ 1,733,522
Overtime 80,503 64,143 95,434 57,200 60, 000 60,000
$ 89,818
Longevity 11,105 6,005 7,108 6,530 7, 378 7,636
$ 6,148
Stipend 15,750 10,600 - - - -
$ -
Certification 11,929 8,100 5,800 11,100 17, 400 18,009
$ 19,000
Holiday Pay 23,658 - - - - -
$ -
Retirement 172,155 163,708 174,753 195,549 220,965 218,319 225,960
Medical Insurance 107,728 111,184 137,663 170,628 138,678 141,610 146,566
Dental Insurance 9,198 7,507 9,384 11,941 8,189 11,658 12,066
Vision Insurance 1,842 1,016 1,317 1,320 1,303 1,435 1,486
Life Insurance & Other 10,137 6,703 7,741 9,145 9,099 11,506 11,909
Social Security Taxes 84,510 77,511 83,932 100,439 102,461 109,100 112,919
Medicare Taxes 19,866 18,443 19,846 23,835 24,308 25,515 25,519
Unemployment Taxes 5,955 830 5,322 4,643 4,643 4,275 4,279
Workers' Compensation 24,469 24,651 29,873 33,360 33,360 34,870 34,874
Pre-Employment Physicals/Testing 4,992 4,626 2,611 - 1,415 - -
Clothing Allowance 1,186 1,250 - 1,200 - - -
Total Personnel
$ 1,860,105 $ 1,730,446 $ 1,947,564 $ 2,204,886 $ 2,286,307 $ 2,317,966 $ 2,394,742
Services & Supplies
Professional Outside Services
$ 40,491 $ 11,564 $ 14,826 $ 1,000 $ 1,000 $ - $ 21,000
Records Management 925 1,178 - - - - -
Advertising 4,976 2,901 2,930 2,000 1,800 2,000 2,100
Printing 779 144 662 700 730 100 900
Abatements - - - - - - -
Schools & Training 12,422 11,674 17,474 - - - 14,400
Electricity 14,781 13,359 - - - - -
Water 823 1,036 - - - - -
Telephone - --- - - -
Communications/Pagers/Mobiles 15,063 15,240 12,222 16,932 17,392 17,621 17,621
Building Maintenance 7,287 5,940 - - - - -
Vehicle Maintenance 37,375 45,664 46,805 27,900 27,550 27,900 34,700
Equipment Maintenance 4,579 535 656 4,375 2,000 - 3,350
Cleaning Services - - - - - - -
Qualifying Expenses 12,424 8,430 18,190 1,000 979 - 20,000
Emergency Management 54 2,153 - - - - -
Dispatch - Denton County 32,369 30,447 39,020 39,338 39,500 41,154 43,000
Independent Labor 2,750 2,650 650 - - - -
Dues & Membership 1,707 3,279 2,125 3,855 3,800 4,100 4,100
Travel & Per Diem 8,089 7,804 9,659 10,500 10,500 10,500 10,500
Meetings 1,064 516 780 700 500 700 700
Office Supplies 3,886 4,777 5,768 2,500 2,500 500 3,000
Postage 461 626 676 550 500 100 550
Publications/Books/Subscription 537 95 416 1,000 2,028 1,300 1,000
Fuel 26,010 28,388 33,244 43,500 35,000 41,250 43,312
Uniforms 22,304 17,183 43,624 22,000 21,700 22,050 20,350
Protective Clothing 1,530 1,020 14,523 - - - -
Investigative Materials 6,376 6,037 5,223 5,000 5,100 6,000 6,500
Town CouncilPage 70 of 189Meeting Date: September 10, 2019 8
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Police
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Animal Control 5,104 3,690 3,936 7,750 5,400 5,750 5,800
Small Equipment 26,904 11,760 17,139 2,000 2,000 2,000 4,000
Furniture/Equipment <$5,000 385 - - - - - -
Maintenance Supplies 2,308 2,368 - - - - -
Miscellaneous Expense 6,096 2,415 2,191 2,000 2,000 2,000 2,200
Programs & Special Projects 16,135 5,410 8,702 12,300 12,300 8,500 4,000
Prompt Payment Interest - --- - - -
Total Services/Supplies
$ 315,994 $ 248,283 $ 301,440 $ 206,900 $ 194,279 $ 193,525 $ 263,083
Capital
Vehicles - --- - - -
Video Equipment - --- - - -
Radar 2,542 - - - - - -
Capital Replacement - --- - - -
Capital Expenses - 57,979 9,060 - - - -
Equipment Replacement 44,819 56,164 40,155 - - - -
Capital Outlay
$ 47,361 $ 114,143 $ 49,215 $ - $ - $ - $ -
Total Capital
$ 47,361 $ 114,143 $ 49,215 $ - $ - $ - $ -
Total Expenditures
$ 2,223,460 $ 2,092,872 $ 2,298,219 $ 2,411,786 $ 2,480,586 $ 2,511,491 $ 2,657,825
Town CouncilPage 71 of 189Meeting Date: September 10, 2019 9
Emergency Medical
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Services
Personnel
Salaries
$ 512,086 $ 537,397 $ 582,659 $ 600,464 $ 663,462 $ 665,229 $ 687,077
Overtime 58,919 68,555 71,354 80,762 96,034 72,896 75,447
Longevity 5,730 5,599 5,856 6,566 6,358 6,890 7,131
Stipend 9,750 6,313 - - - - -
Certification 5,140 4,988 4,950 8,250 5,838 9,750 10,091
Holiday Pay 14,718 - - - - - -
Retirement 73,242 78,959 83,463 90,984 96,234 99,005 102,471
Medical Insurance 58,498 61,733 77,361 74,126 68,798 79,220 81,993
Dental Insurance 4,620 4,365 5,395 5,985 5,074 6,670 6,903
Vision Insurance 858 431 576 536 545 612 633
Life Insurance & Others 4,140 2,855 3,322 4,068 3,252 4,982 5,156
Social Security Taxes 33,612 34,461 36,983 42,716 43,383 46,795 48,433
Medicare Taxes 7,863 8,057 8,653 9,990 10,150 10,944 11,327
Unemployment Taxes 1,514 159 1,623 1,542 382 1,625 1,681
Workers' Compensation 7,969 7,885 8,473 10,786 3,890 16,762 17,348
Pre-Employment Physicals/Testing 800 1,291 7,337 7,794 7,794 6,675 6,883
Total Personnel
$ 799,459 $ 823,046 $ 898,005 $ 944,569 $1,011,194 $ 1,028,053 $1,062,575
Services/Supplies
Professional Outside Services
$ 2,231 $ 1,907 $ 125 $ 3,000 $ 3,000 $ 5,500 $ 1,515
Collection Fees 21,004 20,877 23,858 23,432 20,000 20,000 20,000
Hazmat Disposal 608 642 167 240 240 240 247
Radios 2,486 219 3,283 3,000 3,000 2,250 2,317
Schools & Training 2,476 1,701 3,970 6,425 6,425 7,500 7,343
Electricity 5,766 6,446 4,895 8,000 8,000 8,400 8,800
Water 1,925 2,758 3,203 3,800 3,800 4,000 4,200
Telephone - - - - - - -
Communications/Pagers/Mobiles 4,558 4,616 6,010 2,780 4,510 4,510 4,510
Building Maintenance 657 2,779 1,582 3,000 3,000 3,000 3,090
Vehicle Maintenance 4,979 12,137 7,443 13,845 13,845 8,950 14,086
Equipment Maintenance 315 3,148 9,929 11,958 11,958 10,980 11,220
Emergency Management 1,746 3,470 2,448 6,330 6,330 4,582 1,989
Dispatch - Denton County 2,472 2,376 3,045 3,481 3,481 3,985 4,105
Dues & Membership 1,249 907 3,755 3,296 3,296 2,964 2,094
Flags & Repairs 2,728 3,360 6,912 9,919 9,919 - -
Travel & Per Diem 2,115 480 3,545 7,170 7,170 5,400 7,219
Meetings - 110 377 750 750 750 772
Safety Programs - 1,289 - 1,700 1,700 2,650 2,714
Inspection Fees - - - - - - -
Office Supplies 252 464 511 500 500 600 618
Postage 45 28 88 100 100 100 100
Publications/Books/Subscriptions - 3,201 182 300 300 300 310
Fuel 3,452 4,895 4,478 11,738 11,737 13,265 13,929
Uniforms 8,661 6,956 6,322 5,907 5,907 7,145 6,714
Medical Control 12,799 12,750 12,957 16,988 16,988 21,205 21,503
Town CouncilPage 72 of 189Meeting Date: September 10, 2019 10
Emergency Medical
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Services
Pharmacy 5,482 3,119 6,906 6,300 6,300 6,300 6,489
Oxygen 1,084 1,112 2,046 2,000 2,000 2,000 2,060
Disposable Supplies 7,791 7,927 10,882 11,400 11,400 11,400 11,742
Small Equipment 9,817 2,473 3,859 3,900 3,900 11,000 2,745
Maintenance Supplies - - 255 300 300 300 310
Miscellaneous Expense 1,003 336 1,427 1,000 1,000 2,000 2,000
Total Services/Supplies
$ 107,702 $ 112,481 $ 134,461 $ 172,559 $ 170,856 $ 171,276 $ 164,741
Capital
Equipment - - - - - - -
Capital Replacement - - - - - - -
Capital Expenses - - 14,562 - - 53,000 -
Capital Outlay 16,086 44,097 283,322 - - -
Principal Payment - Lease - - 91,452 - - -
Interst Payment - Lease - - - - - -
Capital Outlay
$ 16,086 $ 44,097 $ 389,337 $ - $ 53,000 $ -
Total Capital
$ 16,086 $ 44,097 $ 389,337 $ - $ - $ 53,000 $ -
Total Expenditures
$ 923,247 $ 979,623 $1,421,803 $1,117,128 $1,182,050 $ 1,252,329 $1,227,316
Town CouncilPage 73 of 189Meeting Date: September 10, 2019 11
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Fire
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 685,229 $ 709,212
$ - $ 537,947 $ 582,657 $ 642,064 $ 686,835
Overtime - 68,555 71 ,354 73 ,688 10 0,875 72,896 75,447
Longevity - 5,599 5, 856 6, 566 6, 358 6,890 7,131
Stipend - 6,313 - - - - -
Certification - 4,988 4, 950 4, 950 6, 713 9,750 10,091
Retirement - 79,312 83 ,513 90 ,511 10 5,118 99,005 102,471
Medical Insurance - 61,919 59 ,991 74 ,126 10 4,052 79,220 81,993
Dental Insurance - 4,373 5, 388 5, 985 5, 455 6,670 6,903
Vision Insurance - 429 56 9 53 6 1, 865 612 633
Life Insurance & Others - 2,853 3, 316 4, 068 3, 898 4,982 5,156
Social Security Taxes - 34,596 37 ,002 44 ,123 47 ,419 46,795 48,433
Medicare Taxes - 8,084 8, 651 10 ,319 11 ,091 10,944 11,327
Unemployment Taxes - 158 1,620 1, 628 48 1 1,625 1,681
Workers' Compensation - 7,885 8, 639 11 ,269 4, 071 16,762 17,348
Pre-Employment Physicals/Testing - 2,917 7, 417 7, 794 7, 794 6,675 6,874
Tuition Reimbursement - 2,184 3, 488 9, 600 9, 600 8,290 -
Total Personnel
$ 1,056,343 $ 1,084,701
$ - $ 828,111 $ 884,412 $ 987,227 $1,101,625
Services/Supplies
Professional Outside Services - 2,327
$ 125 $ 3,000 $ 7,000 $ 5,500 $ 1,515
Software & Support - 608 2,784 12 ,813 15 ,182 16,749 13,753
Tax Adminstration - - - - 1,529 1,605 1,686
Advertising - 398 - 750 - 1,500 1,545
Printing - 265 15 5 25 0 46 7 300 310
Radios- 167 -- - - -
Schools & Training - 3,825 15 ,392 24 ,090 22 ,000 24,505 31,148
Electricity - 6,446 4, 895 8, 000 8, 000 8,400 8,800
Water - 2,758 3, 203 3, 800 3, 800 4,000 4,200
Telephone - - - - - - -
Communications/Pagers/Mobiles - 11,235 15 ,884 8, 925 16 ,691 16,691 16,691
Building Maintenance - 13,758 14 ,335 18 ,000 19 ,001 22,200 18,000
Vehicle Maintenance - 23,053 49 ,770 48 ,500 31 ,200 41,800 43,054
Equipment Maintenance - 5,214 12 ,394 21 ,900 5, 599 18,000 18,534
Emergency Management - 1,919 15 8 1,000 2, 000 1,000 1,000
Dispatch - Denton County - 2,376 3, 045 3, 481 22 6 3,986 4,105
Dues & Membership - 15,404 19 ,601 20 ,417 41 ,061 20,337 20,947
Flags & Repairs - 3,311 1, 000 9, 419 19 ,441 - -
Travel & Per Diem - 1,979 7, 280 13 ,507 8, 497 14,510 13,734
Meetings- 71 -- - - -
Safety Programs - 3,375 - - - - -
Inspection Fees---- - - -
Office Supplies - 815 28 9 25 0 60 7 300 310
Printer Supplies - - 1,041 1, 400 1, 798 1,400 1,400
Postage - 57 53 10 0 15 4 100 103
Publications/Books/Subscriptions - 350 26 7 35 0 55 7 350 350
Fuel - 15,614 9, 082 13 ,933 13 ,933 12,215 12,826
Uniforms - 9,266 6, 338 5, 907 4, 891 7,145 6,714
Medical Control - - - - - - -
Pharmacy- 158 -- - - -
Town CouncilPage 74 of 189Meeting Date: September 10, 2019 12
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Fire
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Oxygen---- - - -
Safety Equipment/Protective Clothing - 27,815 25 ,217 31 ,600 19 ,138 27,700 28,531
Disposable Supplies---- - - -
Small Equipment - 17,681 5, 499 8, 300 2, 196 4,950 5,100
Hardware - - 914 4,200 7, 221 4,458 3,300
Maintenance Supplies - 410 38 6 1,500 1, 688 1,500 1,545
Miscellaneous Expense - 767 3,246 6, 000 5, 369 4,000 4,120
Programs & Special Projects - 3,206 10 ,745 15 ,300 15 ,300 14,900 15,253
Total Services/Supplies
$ 280,101 $ 278,574
$ - $ 174,626 $ 213,098 $ 286,692 $ 274,546
Capital
Equipment
$ - $ - $ - - $ - $ - $ -
Capital Replacement---- - - -
Capital Expenses - 28,962 - - - - 42,000
Capital Outlay - 28,962 - - - - 42,000
Total Capital
$ - $ 42,000
$ - $ 28,962 $ - $ - $ -
Total Expenditures
$ - $ 1,031,700 $ 1,097,509 $ 1,273,919 $ 1,376,171 $ 1,336,444 $ 1,405,275
Town CouncilPage 75 of 189Meeting Date: September 10, 2019 13
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Parks
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 496,451 $ 533,362 $ 522,190 $ 593,986 $ 536,211 $ 615,805 $ 637,358
Overtime 23,638 10,135 13,906 20,000 13,359 15,000 15,525
Longevity 4,010 4,537 4,166 4,544 4,291 5,639 5,836
Stipend 7,875 8,525 - - - - -
Certification 2,443 2,300 1,000 2,100 1,500 1,800 1,863
Retirement 67,244 68,800 63,206 75,905 67,373 78,986 81,751
Medical Insurance 64,728 71,121 81,919 97,709 82,737 88,540 91,639
Dental Insurance 5,500 4,248 5,442 6,441 4,650 7,136 7,386
Vision Insurance 1,095 604 729 796 647 813 842
Life Insurance & Other 4,631 3,120 3,322 4,006 3,255 4,251 4,399
Social Security Taxes 31,619 33,387 31,377 38,169 34,609 39,571 40,956
Medicare Taxes 7,395 7,804 7,339 8,927 8,096 9,255 9,578
Unemployment Taxes 2,399 585 2,628 2,394 294 2,565 2,655
Workers' Compensation 10,730 10,898 11,795 13,807 7,176 12,358 12,790
Pre-Employment Physicals/Testing 940 1,076 512 - 463 - -
Total Personnel
$ 730,698 $ 760,502 $ 749,531 $ 868,784 $ 764,661 $ 881,719 $ 912,579
Services/Supplies
Software & Support
$ - $ - $ 4,342 $ - $ - $ - $ -
Advertising 290 916 1,000 500 500 500 515
Schools & Training 1,845 2,613 1,223 4,740 2,710 3,980 3,601
Electricity 35,804 39,445 42,537 55,461 50,200 56,381 59,199
Water 122,475 155,498 175,232 227,973 210,297 239,371 251,340
Communications/Pagers/Mobiles 10,413 9,320 6,835 10,303 8,634 8,634 8,634
Property Maintenance 239,546 229,871 211,675 239,680 216,103 212,150 218,515
Building Maintenance 3,066 985 3,161 3,500 3,500 2,000 2,060
Vehicle Maintenance 12,649 16,259 8,175 13,905 10,955 11,915 15,356
Equipment Maintenance 5,001 16,469 10,580 10,500 13,494 13,494 10,815
Independent Labor 70,320 89,977 106,277 94,632 94,632 99,570 102,042
Storage Rental 11,018 11,589 11,485 6,204 9,708 9,708 10,000
Portable Toilets 3,126 2,540 3,980 3,405 4,950 4,710 4,955
Dues & Membership 2,153 200 743 1,030 1,030 1,475 1,056
Travel & Per Diem 3,390 684 - 1,540 2,485 2,586 2,689
Meetings 156 247 231 750 750 750 772
Safety Program 1,055 - - - - - -
Tree City 9,926 2,625 8,000 10,000 10,000 10,000 10,000
Office Supplies 1,008 460 1,769 500 689 500 515
Postage 32 - 11 25 25 25 25
Publications/Books/Subscriptions 509 444 86 700 700 700 721
Fuel 13,514 17,379 16,800 20,350 28,819 19,673 20,656
Uniforms 9,422 5,211 8,143 8,172 7,172 8,347 8,598
Median Banners - - - - - - -
Small Tools 10,393 6,511 13,583 11,675 11,675 14,675 12,025
Safety Equipment 2,981 1,367 2,865 3,765 3,765 3,470 3,574
Furniture/Equipment <$5,000 6,309 - - - - - -
Miscellaneous Expense 1,179 113 - - - - -
Total Services/Supplies
$ 577,580 $ 610,723 $ 638,733 $ 729,310 $ 692,793 $ 724,614 $ 747,663
Capital
Town CouncilPage 76 of 189Meeting Date: September 10, 2019 14
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Parks
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Vehicles---- - - -
Capital Replacement---- - - -
Capital Expenses 10,253 283,418 147,541 - - - -
Capital Outlay 21,938 93,468 70,922 - - -
Capital Outlay
$ 32,191 $ 376,886 $ 218,463 $ - $ - $ - $ -
Total Capital
$ 32,191 $ 376,886 $ 218,463 $ - $ - $ - $ -
Total Expenditures
$ 1,340,469 $ 1,748,111 $ 1,606,727 $ 1,598,094 $ 1,457,454 $ 1,606,333 $ 1,660,242
Town CouncilPage 77 of 189Meeting Date: September 10, 2019 15
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Recreation
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 314,555 $ 321,067 $ 293,581 $ 337,953 $ 341,019 $ 342,085 $ 354,058
Overtime 834 3,028 - 3,800 - - -
Longevity 1,143 1,183 559 795 604 774 801
Stipend 1,575 1,687 - - - - -
Certification - 100 1,000 2,880 1,100 1,200 1,242
Retirement 19,156 16,465 14,619 18,300 18,896 18,668 19,322
Medical Insurance 13,912 10,760 15,637 19,227 20,597 18,999 19,664
Dental Insurance 1,056 690 1,265 1,701 1,430 1,391 1,440
Vision Insurance 193 84 132 148 152 108 112
Life Insurance & Other 1,197 654 756 1,000 840 1,031 1,067
Social Security Taxes 19,251 19,874 17,254 21,417 21,607 21,332 22,078
Medicare Taxes 4,502 4,638 4,035 5,009 5,053 4,989 5,163
Unemployment Taxes 3,454 330 3,454 1,777 1,777 1,643 1,701
Workers' Compensation 6,831 6,314 6,270 8,117 8,117 6,114 6,328
Pre-Employment Physicals/Testing 3,617 4,934 2,939 2,705 2,705 3,000 3,000
Total Personnel
$ 391,276 $ 391,808 $ 361,501 $ 424,829 $ 423,897 $ 421,334 $ 435,975
Services/Supplies
Professional Outside Services
$ - $ 4,974 $ 4,449 $ 4,450 $ 2,750 $ 2,750 $ 2,750
Software & Support 3,847 3,516 1,966 3,027 1,375 1,375 1,420
Health Inspections - - - 300 300 300 300
Advertising 2,085 5,707 1,278 4,012 2,307 1,125 3,674
Printing 3,321 6,497 170 1,000 500 1,200 1,230
Schools & Training 2,043 5,626 5,511 7,975 6,475 7,590 7,120
Service Charges & Fees 10,772 10,387 15,318 10,800 11,320 10,800 11,000
Electricity 13,779 18,481 19,967 25,300 25,300 26,565 27,893
Water 23,649 37,556 31,999 52,200 52,200 54,810 57,751
Telephone 1,733 1,699 1,721 - - - -
Communications/Pagers/Mobiles 3,126 3,019 3,215 4,562 4,769 4,769 4,769
Property Maintenance 7,779 15,926 18,314 24,820 24,820 20,000 20,600
Independent Labor-- - - - - -
Equipment rental/Lease 7,800 7,262 6,550 8,600 8,900 8,600 8,858
Dues & Membership 5,415 7,185 9,193 7,295 7,295 9,475 9,478
Travel & Per Diem 3,864 3,035 1,171 3,013 3,013 1,827 1,883
Meetings 529 791 619 850 850 850 877
Field Trips 7,472 7,526 7,898 8,400 6,400 8,400 8,652
Office Supplies 955 2,196 1,682 2,000 2,000 2,000 2,061
Postage 1,348 2,619 120 2,606 2,606 2,606 2,684
Publications/Books/Subscriptions 169 40 151 200 200 200 206
Fuel 16 8 - 1,875 1,875 1,719 1,805
Uniforms 7,868 9,426 12,249 9,750 9,750 9,750 10,039
Chemicals 18,177 21,208 18,442 22,000 22,000 22,000 22,760
Concessions 9,452 8,636 9,075 9,500 9,500 9,500 9,785
Program Supplies 4,284 4,163 3,230 4,600 4,600 4,600 4,738
Special Events 1,529 1,503 424 - - - -
Community Events - 588 - 1,200 550 1,200 1,236
Safety Equipment 892 2,530 1,415 1,170 2,670 1,620 1,200
Small Equipment 691 - 284 4,250 500 500 500
Furniture/Equipment <$5,000 4,445 6,945 5,998 5,900 4,700 5,200 5,253
Hardware 2,356 314 1,141 4,000 2,000 2,000 2,000
Maintenance Supplies 1,339 1,235 1,398 1,350 1,350 1,350 1,391
Town CouncilPage 78 of 189Meeting Date: September 10, 2019 16
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Recreation
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Miscellaneous Expenses 1,277 182 2,247 300 300 1,300 1,309
Total Services/Supplies
$ 152,012 $ 200,780 $ 187,195 $ 237,305 $ 223,175 $ 225,981 $ 235,222
Capital
Capital Replacement
$ - - - - $ - $ - $ -
Capital Repairs
12,370 36,038 12,884 - - - -
Capital Expenses
- --- - - -
Transfer To Debt Service
- --- - - -
Capital Outlay 76,704 47,368 - - - - -
Capital Outlay 89,074 83,406 12,884 - - - -
Total Capital
$ 89,074 $ 83,406 $ 12,884 $ - $ - $ - $ -
Total Expenditures
$ 632,362 $ 675,994 $ 561,580 $ 662,134 $ 647,072 $ 647,315 $ 671,197
Town CouncilPage 79 of 189Meeting Date: September 10, 2019 17
Community
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Events
Services/Supplies
Advertising
$ 2,175 $ 777 $ 110 $ 4,700 $ 4,100 $ 1,200 $ 1,236
Printing - 50 - 60 0 60 0 60 0 60 0
Schools & Training - - - - - - -
Event Rentals 10,695 23,816 18 ,925 21 ,688 20 ,833 20 ,137 20 ,741
Dues & Membership - - - - - - -
Travel & Per Diem 480 - - - - - -
Uniforms 1,029 - - - - - -
Program Supplies 11,517 9,089 7, 629 10 ,750 10 ,750 11 ,446 11 ,290
Miscellaneous Expense 259 274 - - - - -
Prompt Payment Interest - - - ---
Total Services/Supplies
$ 26,155 $ 34,006 $ 26,664 $ 37,738 $ 36,283 $ 33,383 $ 33,867
Total Expenditures
$ 26,155 $ 34,006 $ 26,664 $ 37,738 $ 36,283 $ 33,383 $ 33,867
Town CouncilPage 80 of 189Meeting Date: September 10, 2019 18
Community
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Development
Personnel
Salaries
$ 323,740 $ 300,808 $ 314,049 $ 363,291 $ 329,294 $ 354,099 $ 366,493
Overtime 11,607 1,221 150 5,000 - 5,000 5,175
Longevity 1,805 2,465 2,168 1,065 993 1,583 1,638
Stipend 3,562 5,250 - - - - -
Certification - - - 600 550 600 621
Retirement 44,189 40,620 39,284 48,288 44,205 47,617 49,283
Medical Insurance 33,951 32,335 34,017 52,845 35,018 27,043 27,990
Dental Insurance 2,569 1,708 2,255 3,722 2,074 2,241 2, 319
Vision Insurance 537 279 335 377 268 298 308
Life Insurance & Other 2,822 1,727 1,806 2,300 2,078 2,592 2,683
Social Security Taxes 20,563 18,756 18,288 22,937 20,620 22,399 23,183
Medicare Taxes 4,809 4,381 4,277 5,364 4,793 5,239 5,422
Unemployment Taxes 983 246 810 1,026 272 941 973
Workers' Compensation 8,727 8,330 1,658 4,601 1,655 2,591 2,682
Pre-Employment Physicals/Testing - 19 62 - 220 - -
Total Personnel
$ 459,864 $ 418,145 $ 419,159 $ 511,416 $ 442,040 $ 472,242 $ 488,771
Services/Supplies
Professional Outside Services
$ - $ 500 $ - $ - $ - $ - $ -
Engineering 86,838 54,027 100,967 90,000 90,000 90,000 90,000
Plan Review Services - - - - - - -
Appraisal- 3,000 - - - - -
Health Inspections 6,325 6,300 7,000 4,500 4,500 4,719 4,955
Inspection Services - 7,990 15,207 25,500 28,602 25,500 25,500
Advertising 2,642 1,293 1,715 1,000 1,500 1,500 1,600
Printing 57 199 114 600 600 600 600
Computer Mapping-- - - - - -
Abatements 3,930 621 65 3,000 3,000 3,000 3,000
Schools & Training 1,569 3,225 2,053 4,230 4,230 4,230 4,230
Service Charges & Fees 2 - - - - - -
Trash Removal/Recycling- 59 - - - - -
Communications/Pagers/Mobiles 4,198 3,334 2,756 3,840 4,121 4,121 4,121
Vehicle Maintenance 486 1,886 923 1,225 1,225 1,250 2,575
Dues & Membership 1,127 146 655 1,379 1,379 1,050 1,050
Travel & Per Diem 435 1,097 173 200 1,100 1,200 1,200
Meetings 76 33 58 250 250 250 250
Plat Filing Fees 222 263 - 700 200 350 360
Office Supplies 1,410 1,603 1,241 1,200 1,000 1,000 1,000
Postage 1,053 461 635 500 500 500 500
Publications/Books/Subscriptions 1,884 221 - 1,000 500 2,000 500
Fuel 2,204 2,028 1,963 3,000 3,000 3,000 3,150
Uniforms 1,667 510 1,145 1,635 1,000 1,600 1,600
Miscellaneous Expense 519 70 299 600 500 500 500
Total Services/Supplies
$ 116,644 $ 88,866 $ 136,969 $ 144,359 $ 147,207 $ 146,370 $ 146,691
Capital
Vehicles
$ - $ - $ - $ - $ - $ - $ -
Capital Expenditure - - - - - - -
Town CouncilPage 81 of 189Meeting Date: September 10, 2019 19
Community
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Development
Transfer To Debt Service-- - - - - -
Capital Outlay - - - - - - -
Capital Outlay - - - - - -
Total Capital
$ - $ - $ - $ - $ - $ - $ -
Total Expenditures
$ 576,508 $ 507,011 $ 556,128 $ 655,775 $ 589,247 $ 618,612 $ 635,462
Town CouncilPage 82 of 189Meeting Date: September 10, 2019 20
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Streets
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 136,318 $ 164,319 $ 111,226 $ 31,836 $ 32,574 $ 32,797 $ 33,945
Overtime 1,525 1,412 1,069 2,000 921 2,000 2,070
Longevity 1,748 1,927 762 84 87 120 124
Stipend 1,710 1,850 - - - - -
Retirement 18,327 22,254 13,915 4,427 4,881 4,614 4,776
Medical Insurance 16,667 14,596 12,388 - - - -
Dental Insurance 1,438 1,664 1,666 515 493 557 576
Vision Insurance 271 170 159 41 49 43 45
Life Insurance & Other 1,143 952 640 233 229 240 248
Social Security Taxes 8,160 9,916 6,427 2,103 2,296 2,165 2,241
Medicare Taxes 1,908 2,314 1,503 492 538 506 524
Unemployment Taxes 540 71 420 103 16 103 106
Workers' Compensation 3,473 2,874 4,846 1,933 699 1,510 1,563
Pre-Employment Physicals/Testing 209 303 200 - 115 - -
Total Personnel
$ 193,437 $ 224,622 $ 155,221 $ 43,767 $ 42,898 $ 44,655 $ 46,218
Services/Supplies
Professional Services-PID Utility$ 2,419 $ - -$ - $ - $ - $ -
Schools & Training 76 1,104 300 2,336 750 750 750
Electricity 149,454 145,589 141,731 163,680 148,800 172,000 180,000
Water 599 1,428 - - - - -
Communications/Pagers/Mobiles 2,025 2,611 2,153 2,466 1,567 1,567 1,567
Property Maintenance- 867 -- - - -
Vehicle Maintenance 9 - - - - - -
Equipment Maintenance 2,296 2,569 1,301 2,000 3,500 3,500 3,500
Signs & Markings 58 21 - - - - -
Dues & Membership 403 204 123 - - - -
Travel & Per Diem - - 79 1,000 300 300 300
Meetings 109 20 - 150 150 150 150
Office Supplies 532 272 144 300 300 300 300
Postage - 7 - 100 100 100 100
Uniforms 2,877 1,428 2,171 2,805 1,150 1,150 1,570
Small Tools 2,178 1,014 - 160 160 200 200
Total Services/Supplies
$ 163,035 $ 157,134 $ 148,002 $ 174,997 $ 156,777 $ 180,017 $ 188,437
Capital
Vehicles$ - $ - $ - $ - $ - $ - $ -
Capital Replacement---- - - -
Capital Expense - - 37,687 - - - -
Transfer Out - --- - - -
Transfer To Debt Service - --- - - -
Capital Outlay - - - ---
Capital Outlay - - 37,687 - - - -
Total Capital
$ - $ - $ 37,687 $ - $ - $ - $ -
Total Expenditures
$ 356,472 $ 381,756 $ 340,910 $ 218,764 $ 199,675 $ 224,672 $ 234,655
Town CouncilPage 83 of 189Meeting Date: September 10, 2019 21
Facilities
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Maintenance
Personnel
Salaries
$ - $ - $ - $ 39,998 $ 40,926 $ 41,205 $ 42,647
Overtime - - - 1,000 947 1,000 1,035
Longevity - - - 110 - 170 176
Stipend - - - - - - -
Retirement - - - 5,235 5,289 5,464 5,655
Medical Insurance - - - 8,071 7,357 7,968 8,247
Dental Insurance - - - 859 713 928 960
Vision Insurance - - - 69 69 72 75
Life Insurance & Other - - - 293 216 302 312
Social Security Taxes - - - 2,487 2,389 2,565 2,655
Medicare Taxes - - - 582 559 600 621
Unemployment Taxes - - - 171 9 171 177
Workers' Compensation - - - 659 141 1,898 1,965
Total Personnel
$ - $ - $ - $ 59,534 $ 58,615 $ 62,342 $ 64,524
Services/Supplies
Schools & Training
$ - $ - $ - $ 800 $ 250 $ 250 $ 250
Electricity 11,002 11,570 53,297 62,520 62,520 64,750 66,980
Water 1,036 990 16,748 16,728 16,728 17,650 18,500
Communications/Pagers/Mobil - - - - 674 674 674
Insurance 53,323 66,263 91,192 94,397 93,706 98,834 103,776
Building Maintenance 15,827 11,989 21,417 17,598 17,598 17,649 17,701
Equipment Maintenance - - - - - - -
Cleaning Services 17,292 18,951 38,255 55,200 55,200 57,400 59,600
Kitchen Supplies - 2,806 4,030 8,000 5,400 5,400 5,400
Travel & Per Diem - - - 200 200 200 200
Office Supplies - - 14,135 10,500 10,500 5,550 5,550
Fuel - - - 4,500 6,150 5,500 5,776
Uniforms - - - - - 575 785
Vending Machine Supplies - - 408 2,000 900 900 900
Furniture/Equipment<$5,000 59 13,144 15,487 5,000 5,000 3,000 1,000
Maintenance Supplies 989 1,617 1,620 2,500 2,500 2,500 2,500
Total Services/Supplies
$ 99,528 $ 127,330 $ 256,589 $ 279,943 $ 277,326 $ 280,832 $ 289,592
Total Expenditures
$ 99,528 $ 127,330 $ 256,589 $ 339,477 $ 335,941 $ 343,174 $ 354,116
Town CouncilPage 84 of 189Meeting Date: September 10, 2019 22
Administrative
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Services
Personnel
Salaries
$ 83,563 $ 87,765 $ 238,322 $ 255,757 $ 263,626 $ 265,990 $ 275,300
Overtime - - 245 1,500 - - -
Longevity - - 148 218 - 290 300
Stipend - 1,500 - - - - -
Certifications 800 600 525 3,000 3,300 3,600 3,726
Retirement 11,598 11,717 30,178 33,803 36,848 35,270 36,505
Medical Insurance 4,799 11,481 22,922 25,686 21,368 19,521 20,204
Dental Insurance 463 366 1,414 2,099 1,790 2,489 2,576
Vision Insurance 87 44 160 182 209 228 236
Life Insurance & Other 669 386 1,199 1,510 1,334 1,947 2,015
Social Security Taxes 5,420 5,637 13,920 16,056 16,650 16,733 17,318
Medicare Taxes 1,268 1,318 3,256 3,755 3,894 3,913 4,050
Unemployment Taxes 181 110 568 599 32 599 619
Workers' Compensation 163 195 817 648 136 622 644
Pre-Employment Physicals/Testing 65 69 798 4,000 4,000 4,000 4,000
Auto Allowance - - - - - - -
Employee Relations 12,728 12,252 36,249 43,600 43,600 43,600 43,600
Tuition Reimbursement 10,616 4,299 5,236 11,400 11,400 20,500 22,500
Employee Assistance Program 2,514 1,898 2,471 2,400 2,400 2,400 2,400
Flexible Benefits Administration - - 1,065 2,400 2,400 2,400 2,400
Total Personnel
$ 134,934 $ 139,637 $ 359,493 $ 408,613 $ 412,987 $ 424,101 $ 438,393
Services/Supplies
Professional Outside Services
$ 14,524 $ 24,072 $ 31,425 $ 31,610 $ 31,865 $ 36,550 $ 33,900
Physicals/Testing 144 - - - - - -
Advertising 617 300 3,132 1,150 4,817 6,500 3,500
Printing 447 - - 1,000 225 300 300
Schools & Training 2,999 2,743 4,852 4,945 5,735 7,750 8,072
Organizational Employee Training - - 1,990 5,000 2,500 2,500 2,500
Telephone - - - - - - -
Communications/Pagers/Mobiles 992 750 1,707 2,700 2,732 2,732 2,732
Dues & Membership 874 706 719 1,225 2,173 2,050 2,070
Travel & Per Diem 1,496 787 214 5,650 2,500 4,865 5,903
Meetings 71 66 43 800 800 850 902
Office Supplies 2,087 1,319 959 900 1,761 880 880
Postage 31 24 88 300 300 300 301
Publications/Books/Subscriptions - - - 100 - - -
Furniture/Equipment <$5000 - - 530 - - - -
Miscellaneous Expenses - - 210 - - - -
Total Services/Supplies
$ 24,282 $ 30,767 $ 45,869 $ 55,380 $ 55,408 $ 65,277 $ 61,060
Total Expenditures
$ 159,216 $ 170,404 $ 405,362 $ 463,993 $ 468,395 $ 489,378 $ 499,453
Town CouncilPage 85 of 189Meeting Date: September 10, 2019 23
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Finance
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 207,447 $ 240,797 $ 276,460 $ 324,542 $ 280,803 $ 328,120 $ 339,604
Overtime - - - - - - -
Longevity 390 670 975 1,268 1,268 750 754
Stipend 2,250 3,300 - - - - -
Certification - - - 2,400 2,150 2,400 2,484
Retirement 27,239 31,655 34,930 42,840 42,696 43,509 45,032
Medical Insurance 19,812 22,870 30,956 34,089 27,243 36,925 38,218
Dental Insurance 1,605 1,418 2,244 2,935 1,722 2,901 3,002
Vision Insurance 304 184 250 228 229 275 285
Life Insurance & Other 1,710 1,304 1,518 1,981 2,054 2,402 2,486
Social Security Taxes 12,276 14,422 16,282 20,349 19,844 20,539 21,258
Medicare Taxes 2,871 3,368 3,808 4,759 4,641 4,803 4,972
Unemployment Taxes 513 99 648 770 203 770 796
Workers' Compensation 449 447 604 823 176 763 790
Pre-Employment Physicals/Testing - 125 - - 171 - -
Total Personnel
$ 276,866 $ 320,659 $ 368,675 $ 436,984 $ 383,200 $ 444,157 $ 459,679
Services/Supplies
Professional Outside Services
$ 7,497 $ 10,687 $ 45,104 $ 15,400 $ 57,000 $ 14,000 $ 14,000
Auditing 35,000 26,050 38,085 26,640 26,640 25,104 28,110
Appraisal 48,118 50,445 50,203 52,713 53,157 55,815 58,606
Tax Administration 3,444 3,596 4,104 4,268 5,027 5,278 5,542
Advertising 3,325 1,344 1,825 2,247 2,314 4,500 4,550
Printing 4,560 4,730 80 1,000 400 500 500
Schools & Training 1,697 3,667 2,675 7,010 6,375 5,675 5,675
Service Charges & Fees 8,966 9,624 14,349 10,800 14,396 15,196 15,196
Communications/Pagers/Mobiles 1,441 1,800 750 900 1,350 1,350 1,350
Dues & Membership 1,387 1,283 1,125 1,381 1,720 1,150 1,150
Travel & Per Diem 4,203 1,069 2,885 3,364 4,373 4,125 4,125
Meetings 181 336 353 300 300 300 300
Office Supplies 2,079 2,655 2,769 2,600 2,320 2,320 2,320
Postage 1,768 2,628 620 1,000 2,000 1,000 1,000
Publications/Books/Subscriptions - - 114 250 - - -
Furniture/Equipment <$5000 - - - - - - -
Miscellaneous Expense 110 2,225 271 420 286 100 100
Total Services/Supplies
$ 123,776 $ 122,139 $ 165,312 $ 130,293 $ 177,658 $ 136,413 $ 142,524
Total Expenditures
$ 400,642 $ 442,798 $ 533,987 $ 567,277 $ 560,858 $ 580,570 $ 602,203
Town CouncilPage 86 of 189Meeting Date: September 10, 2019 24
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Municipal Court
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 50,929 $ 55,514 $ 63,629 $ 57,221 $ 32,685 $ 47,507 $ 49,170
Longevity 145 - - 165 - - -
Stipend 750 750 - - - - -
Certifications 1,116 1,200 1,100 1,200 750 900 932
Retirement 6,857 7,549 8,130 7,647 5,308 6,299 6,520
Medical Insurance 4,218 5,401 6,417 5,795 4,176 5,702 5,901
Dental Insurance 380 332 384 382 263 412 427
Vision Insurance 74 45 52 45 36 47 49
Life Insurance & Other 476 352 379 390 476 348 360
Social Security Taxes 3,277 3,582 3,848 3,632 2,480 3,001 3,106
Medicare Taxes 767 833 900 849 580 702 726
Unemployment Taxes 327 25 162 171 256 171 177
Workers' Compensation 113 109 121 145 159 112 115
Total Personnel
$ 69,429 $ 75,692 $ 85,122 $ 77,642 $ 47,169 $ 65,201 $ 67,484
Services/Supplies
Professional Outside Services
$ 507 $ - $ - $ 3,000 $ 6,600 $ - $ -
Judge's Compensation 3,300 3,600 3,150 3,900 6,600 6,600 6,600
Advertising - - - 500 - - -
Printing 1,100 1,308 1,214 1,100 1,100 1,100 1,100
Schools & Training 119 - - - - - -
Jury Fees - - - - - - -
Dues & Membership 60 120 - 120 260 260 331
Travel & Per Diem 60 191 - - - - -
Office Supplies 392 212 - 250 330 330 330
Postage 415 231 137 200 400 400 400
Publications/Books/Subscriptions - - 247 50 50 50 50
Furniture/Equipment <$5000 - - 29 - - -
-
Miscellaneous Expenses 39 23 - 200 - - -
Total Services/Supplies
$ 5,992 $ 5,685 $ 4,777 $ 9,320 $ 15,340 $ 8,740 $ 8,811
Total Expenditures
$ 75,421 $ 81,377 $ 89,899 $ 86,962 $ 62,509 $ 73,941 $ 76,295
Town CouncilPage 87 of 189Meeting Date: September 10, 2019 25
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Information Services
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Personnel
Salaries
$ 159,799 $ 167,179 $ 160,563 $ 158,683 $ 163,608 $ 165,027 $ 170,803
Longevity 1,815 1,995 2,175 2,340 2,355 2,520 2,608
Stipend 1,500 1,850 - - - - -
Certification - - - 900 - - -
Retirement 19,754 20,853 20,068 21,135 22,151 21,883 22,648
Medical Insurance 10,888 10,710 11,802 11,589 12,022 11,404 11,803
Dental Insurance 829 665 767 763 693 824 853
Vision Insurance 161 90 104 90 94 95 98
Life Insurance & Other 1,188 828 890 929 863 1,208 1,250
Social Security Taxes 10,087 10,632 9,652 10,039 10,601 10,388 10,752
Medicare Taxes 2,359 2,487 2,257 2,348 2,479 2,429 2,514
Unemployment Taxes 548 119 324 342 18 342 354
Workers' Compensation 394 354 336 402 86 386 400
Total Personnel
$ 209,322 $ 217,762 $ 208,938 $ 209,560 $ 214,970 $ 216,506 $ 224,084
Services/Supplies
Software & Support 165,017 168,027 223,436 258,248 256,852 288,186 290,607
Security 376 1,370 2,620 2,257 2,257 2,257 2,257
Schools & Training 534 900 450 4,510 360 3,900 4,510
Telephone 6,269 5,577 3,625 1,000 - 1,000 1,000
Communications/Pagers/Mobiles 31,235 35,737 56,863 40,576 40,575 41,375 41,375
Building Maintenance - - - - - - -
Independent Labor 846 1,336 24,461 23,400 23,400 23,400 23,400
Copier Rental/Leases 11,645 11,116 10,647 10,651 10,200 11,751 10,651
Dues & Membership 257 150 107 350 350 350 350
Travel & Per Diem 443 1,919 1,159 6,191 - 6,208 6,074
Meetings 25 - - 122 122 122 122
Office Supplies 720 805 1,080 921 750 921 921
Printer Supplies 7,174 6,860 7,575 7,500 7,500 7,500 7,500
Postage 16 - 66 300 300 300 300
Publication/Books/Subscriptions - - - - - -
-
Uniforms 83 108 110 - - - -
Hardware 9,816 16,684 14,919 12,760 10,960 11,460 10,465
Total Services/Supplies
$ 234,456 $ 250,589 $ 347,118 $ 368,786 $ 353,626 $ 398,730 $ 399,532
Capital
Capital Outlay 9,002 - - - - - -
Hardware 25,584 5,166 14,209 - - - -
Hardware - - 1,231 - - - -
Capital Expenses - 16,581 91,515 - - - -
Capital Outlay 34,586 21,747 106,955 - - -
Total Capital
$ 34,586 $ 21,747 $ 106,955 $ - $ - $ - $ -
Total Expenditures
$ 478,364 $ 490,098 $ 663,011 $ 578,346 $ 568,596 $ 615,236 $ 623,616
Town CouncilPage 88 of 189Meeting Date: September 10, 2019 26
OTHER
FUNDS
Town CouncilPage 89 of 189Meeting Date: September 10, 2019 27
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Debt Service Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Beginning Fund Balance
$ 118,542 $ 143,174 $ 309,043 $ 453,559 $ 430,094 $ 479,726 $ 496,959
Revenue
Property Taxes$ 2,322,603
$ 1,688,798 $ 1,900,203 $ 2,099,099 $ 2,246,564 $ 2,230,819 $ 2,254,954
Property Taxes/Delinquent 3,651 3,421 3 ,648 2 ,000 2 ,000 2 ,000 2,000
Property Taxes/Penalty & Interest 5,205 5,443 4 ,830 4 ,500 4 ,500 4 ,500
4,500
Intergovernmental Transfer EDC - - - - - -
-
Interest Income 3,032 7,940 1 9,894 1 0,000 2 5,000 2 0,000 15,000
Total Revenue$ 1,700,686 $ 1,917,007 $ 2 ,127,471$ 2,263,064$ 2,262,319$ 2,281,454$ 2,344,103
Expenditures
Principal Payments$ 1,723,000
$ 1,378,000 $ 1,263,000 $ 1,463,000 $ 1,718,000 $ 1,873,000 $ 1,978,000
Interest Payments 390,300 688,726 7 37,825 7 52,278 7 88,253 7 34,490 6 74,726
Paying Agent Fees 14,255 8,728 5 ,235 7 ,500 1 1,550 7 ,500 7,500
Bond/CO Issuance cost - - - - - -
-
Total Expenditures$ 1,782,555 $ 1,960,454 $ 2 ,206,060$ 2,477,778$ 2,672,803$ 2,719,990$ 2,405,226
Other Sources (Uses)
Bond Proceeds$ -
$ - $ - - $ - $ - $ -
Bond Proceeds- Premium - - - - - -
-
Refund Cost - - - - - - -
Transfer In- General Fund - - - - - -
-
Transfer In-EDC 4B 204,023 - - 2 04,023 2 04,023 2 01,555 2 03,668
Transfer In- Street Maintenance Sa - 25,000 25,000 - -
- -
Transfer In- Storm Drainage 26,936 26,887 2 7,209 2 6,937 2 06,212 2 02,933 2 03,468
Transfer In - Capital Projects - 7,454 - - - -
-
Transfer In - CCPD 49,881 149,975 1 47,431 4 9,881 4 9,881 5 1,281 1 47,481
Transfer In 106,501 209,316 1 99,640 2 80,841 4 60,116 4 55,769 5 54,617
Transfer Out - -- - - -
-
Total Other Sources (Uses)$ 106,501$ 209,316$ 199,640$ 280,841$ 460,116$ 455,769$ 554,617
Net Increase (Decrease)$ 24,632 $ 165,869$ 121,052$ 6 6,128$ 4 9,632$ 1 7,233$ 493,494
Ending Fund Balance
$ 143,174 $ 309,043 $ 430,094 $ 519,687 $ 479,726 $ 496,959 $ 990,453
Town CouncilPage 90 of 189Meeting Date: September 10, 2019 28
Capital Projects
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Beginning Fund Balance
$ 1,694,546 $ 8,764,936 $ 6,285,515 $ 6,285,515 $ 5,764,419 $ 3,231,713 $ 1,741,713
Revenue
Contributions/Grants$ -
$ 26,237 $ - - $ - $ - $ -
Interest Revenue 28,335 83,988 113, 796 60, 000 60, 000 50, 000 50,000
Miscellaneous Revenue - - - - - -
Intergovernmental Revenue - - - - - -
Prior Year Adjustment - - - - - -
Total Revenue$ 54,572$ 83,988$ 113,796$ 60,000$ 60,000$ 50,000$ 50,000
Expenditures
General Government$ -
$ 13,602 $ - - $ - $ - $ -
Bond Issuance Costs 198,650 - - - - - -
Construction - - 34, 843---
Engineering - - 46, 701---
Capital Outlay 3,010,864 7,850,206 589, 164 3, 218,030 2, 592,706 1, 540,000 787, 485
Total Expenditures$ 3,223,116 $ 7,850,206 $ 670,709$ 3, 218,030$ 2, 592,706$ 1,540,000$ 787,485
Other Sources (Uses)
Debt Proceeds$ -
$ 9,455,000 $ 4,445,000 $ - $ - $ - $ -
Bond Premium 537,946 128,317 - - - -
-
Transfer In 265,283 720,934 35, 817 - - - -
Transfer Out (19,295) (7,454) - - - - -
Total Other Sources (Uses)$ 10,238,934$ 5,286,797 $ 35,817$ - $ - $ -$ -
Net Increase (Decrease)$ 7,070,390 $ (2,479,421)$ (521,096) $ (3,158,030)$ (2,532,706)$ (1,490,000) $ ( 737,485)
Ending Fund Balance
$ 8,764,936 $ 6,285,515 $ 5,764,419 $ 3,127,485 $ 3,231,713 $ 1,741,713 $ 1,004,228
Town CouncilPage 91 of 189Meeting Date: September 10, 2019 29
Capital Equipment
FY 2016FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Replacement Fund
Beginning Fund Balance
$ - $ - $ 314,736 $ 173,990 $ 501,610 $ 501,610
Revenue
- ----
Miscellaneous Revenue
$ - - - - -
Total Revenue - - - - -
Expenditures
Police Capital Replacement
$ - $ - $ - $ - $ - $ 60,000
EMS Capital Replacement - 126,452 126, 452 121, 714 30, 500
Parks Capital Replacement
$ - $ - $ - $ - $ 105,000 $ 322,000
Recreation Capital Replacement - - 128, 985 128, 985 178, 000 79, 500
Community Development Capital R - - - - - -
Information Services Capital Repla - - 59,150 59, 150 108, 925 63, 950
Facilities Capital Replacement - - - 29, 000 29, 000
Total Expenditures$ - $ - $ 314, 587$ 314, 587$ 542, 639$ 584, 950
Other Sources (Uses)
Debt Proceeds
$ - $ - $ - $ - $ -
Transfer from Tax Notes 40,000
Transfer In - - 501, 461 602, 207 542, 639 584, 950
Total Other Sources (Uses)$ - $ - $ 501, 461$ 642, 207$ 542, 639$ 584, 950
Net Increase (Decrease)
$ - $ - $ 186,874 $ 327,620 $ 0 $ -
Ending Fund Balance
$ - $ - $ 501,610 $ 501,610 $ 501,610 $ 501,610
Town CouncilPage 92 of 189Meeting Date: September 10, 2019 30
Hotel Occupancy
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Beginning Fund Balance
$ 475,748 $ 564,363 $ 399,883 $ 681,413 $ 790,686 $ 1,067,065 $ 1,422,140
Revenue
Hotel Occupancy Tax
$ 302,374 $ 487,489 $ 619,506 $ 600,000 $ 600,000 $ 550,000 $ 550,000
July 4th Revenue 3,310 12,733 10, 503 - - 7, 500 7, 500
Interest Income 763 5,407 9, 296 5, 000 5, 000 5, 000 5, 000
Total Revenue$ 306,447$ 505,629$ 639,305$ 605,000$ 605,000$ 562, 500$ 562,500
Expenditures
Personnel
Salaries
$ - $ 84,911 $ 102,380 $ - $ - $ - $ -
Overtime - 5,118 - 20, 000 20, 000 20, 000 21, 000
Longevity - 527 444 - - - -
Stipend - 938 - - - - -
Retirement - 10,666 12, 477 - - - -
Medical insurance - 6,373 7, 952 - - - -
Dental Insurance - 394 724 - - - -
Vision Insurance - 53 89 - - - -
Life Insurance & Other - 449 536 - - - -
Social Security Taxes - 5,091 6, 033 - - - -
Medicare Taxes - 1,182 1, 411 - - - -
Unemployment Taxes - 67 445 - - - -
Workers' Compensation - 1,746 1, 656 - - - -
Pre-Employement Physicals/Testing - - 27 - - -
-
Total Personnel$ - $ 117,515$ 134,174$ 20, 000$ 20, 000$ 20,000$ 21, 000
Services & Supplies
Professional Outside Services$ - $ - $ 10, 297$ - $ - $ - $ -
Auditing
- - - 2,000 2,000 3,000 3,000
Advertising - - 15, 292 13, 000 42, 961 17, 725 18, 010
Service Charges & Fees - 61 - - - - -
Printing - - - - - - -
Communications/Pagers/Mobiles - 1,306 421 - - -
-
Event Rentals 72,961 50,453 3, 094 1, 500 1, 500 1, 500 15, 045
Dues & Membership - 795 406 3, 900 3, 900 3, 900 3, 978
Uniforms - - - - - - -
Program Supplies - - - - - - -
July 4 Celebration - 24,000 84, 818 94, 800 100, 000 111, 300 114, 883
Community Events$ -$ - ----
Total Services & Supplies$ 72,961 $ 76,615 $ 114,328$ 115,200$ 150,361$ 137, 425$ 154,916
Capital
Capital Outlay
$ 44,871 $ 475,979 - $ 50,000 $ 158,260 $ 50,000 $ 50,000
Total Capital$ 44,871 $ 475,979$ - $ 50, 000$ 158,260$ 50,000$ 50, 000
Total Expenditures$ 117,832$ 670,109$ 248,502$ 185,200$ 328,621$ 207, 425$ 225,916
Other Sources (Uses)
Transfer To General Fund
$ - $ - $ - $ - $ - $ - $ -
Town CouncilPage 93 of 189Meeting Date: September 10, 2019 31
Hotel Occupancy
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Transfer To Future Capital Project Res
- - - - - - -
Transfer Out
$ (100,000) $ - $ - $ - $ - $ - $ -
Total Other Sources (Uses)$ (100,000)$ -$ - $ -$ - $ -$ -
Net Increase (Decrease)$ 88,615 $ (164,480)$ 390,803$ 419,800$ 276,379$ 355, 075$ 336,584
Ending Fund Balance$ 564,363$ 399,883$ 790,686$ 1,101,213$ 1,067,065$ 1,422,140$ 1,758,724
Town CouncilPage 94 of 189Meeting Date: September 10, 2019 32
Street Maintenance
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Beginning Fund Balance
$ 65,306 $ (5,017) $ 92,856 $ 96,706 $ 67,188 $ 71,269 $ 92,270
Revenue
Sales Tax
$ 200,310 $ 213,431 $ 224,501 $ 226,678 $ 226,678 $ 243,112 $ 250,395
Interest Income 30 35 1 0 - - -
-
Total Revenue$ 200,340$ 213,466$ 224,511$ 226,678$ 226,678$ 243,112$ 250,395
Expenditures
Personnel
Salaries
$ 23,249 $ 17,392 $ 55,188 $ 58,186 $ 62,376 $ 62,300 $ 64,481
Overtime - 470 1 ,042 - - - -
Longevity - 145 1 ,158 1 ,106 1 ,116 1 ,220 1 ,263
Stipend 540 300 - - - - -
Retirement 3,088 2,391 7 ,066 7 ,739 8 ,394 8 ,261 8 ,550
Medical Insurance 5,363 3,646 7 ,600 5 ,795 7 ,982 5 ,702 5 ,901
Dental Insurance 507 271 6 00 7 25 6 20 7 83 8 11
Vision Insurance 96 31 7 2 7 3 7 5 7 6 7
9
Life Insurance & Other 234 130 3 60 4 26 3 84 4 56 4 72
Social Security Taxes 1,273 1,065 3 ,385 3 ,676 4 ,101 3 ,938 4 ,076
Medicare Taxes 298 249 7 92 8 60 9 53 9 21 9 53
Unemployment Taxes 122 (12) 2 25 2 39 2 4 2 39 2 48
Workers' Compensation 1,162 1,793 2 ,678 3 ,532 1 ,272 2 ,914 3 ,016
Pre-employment Physicals/Testing - - - - - -
-
Total Personnel$ 35,931 $ 27,871 $ 8 0,166$ 8 2,357$ 8 7,297$ 86,811$ 89,850
Services & Supplies
Water
$ - $ - $ - $ 2,000 $ 2,000 $ 2,000 $ 2,000
Communications/Pagers/Mobiles - 16 6 0- - - -
Vehicle Maintenance 3,218 3,102 3 ,530 3 ,235 3 ,500 3 ,500 4 ,200
Equipment Maintenance - - - - 3 00 3 00 3 00
Street Maintenance 149,493 28,420 1 23,055 1 00,000 1 00,000 1 00,000 1 00,000
Signs & Markings 16,204 25,890 1 3,305 2 0,000 2 0,000 2 0,000 2 0,000
Fuel 4,871 5,237 4 ,273 7 ,500 7 ,500 7 ,500 7 ,875
Small Tools 737 58 7 89 2 ,000 2 ,000 2 ,000 2 ,000
Miscellaneous Expense - - - - - - -
Total Service & Supplies$ 174,523$ 62,723 $ 145,012$ 134,735$ 135,300$ 135,300$ 136,375
Capital
Vehicles
$ - $ - 0 $ - $ - $ - $ -
Capital Replacement---- - - -
Capital Outlay
$ 35,208 - - - $ - $ - $ -
Total Capital$ 35,208 $ - $ - $ - $ -$ -
Total Expenditures$ 245,662$ 90,594 $ 225,178$ 217,092$ 222,597$ 222,111$ 226,225
Other Sources (Uses)
Transfer To Debt Service
$ (25,000) $ (25,000) $ (25,000) $ - $ - $ - $ -
Transfer To Storm Drainage
$ - $ - - - $ - $ - $ -
Transfer Out (25,000) (25,000) ( 25,000) - - - -
Total Sources Other (Uses)$ (25,000)$ (25,000)$ (25,000)$ - $ - $ -$ -
Town CouncilPage 95 of 189Meeting Date: September 10, 2019 33
Street Maintenance
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Net Increase (Decreases)$ (70,322)$ 97,872 $ (25,667)$ 9 ,586$ 4 ,081$ 21,001$ 24,170
Ending Fund Balance
$ (5,017) $ 92,856 $ 67,188 $ 106,292 $ 71,269 $ 92,270 $ 116,440
Town CouncilPage 96 of 189Meeting Date: September 10, 2019 34
Court Technology
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Beginning Fund Balance
$ 21,519 $ 19,097 $ 17,926 $ 15,557 $ 17,498 $ 13,080 $ 13,358
Revenue
Municipal Court Technology Fee$ 2,800
$ 3,481 $ 3,429 $ 5,009 $ 4,200 $ 2,800 $ 2,800
Miscellaneous Revenue - - - - - - -
Total Revenue$ 3,481 $ 3,429 $ 5, 009$ 4, 200$ 2, 800$ 2,800$ 2,800
Expenditures
Software & Support$ 5,904 $ - $ 5, 437$ - $ - $ - $ -
Software & Support 4,600- 6,945 6,568 1,872 2, 003
Software & Support Subtotal 5,904 4,600 5, 437 6, 945 6, 568 1, 872 2, 003
Hardware - - - 1, 500 650 650 650
Total Expenditures$ 5,904 $ 4,600 $ 5, 437$ 8, 445$ 7, 218$ 2,522$ 2,653
Capital
Capital Outlay$ - $ - $ - $ - $ - $ - $ -
Total Capital Outlay$ -$ -$ -$ -$ - $ -
Total Expenditures$ 5,904 $ 4,600 $ 5, 437$ 8, 445$ 7, 218$ 2,522$ 2,653
Other Sources (Uses)
Transfer In$ - $ - $ - $ - $ - $ - $ -
Total Other Sources (Uses)$ -$ -$ -$ -$ -$ - $ -
Net Increase (Decrease)$ (2,423)$ (1,171)$ ( 428)$ (4,245)$ (4,418)$ 278$ 147
Ending Fund Balance
$ 19,097 $ 17,926 $ 17,498 $ 11,312 $ 13,080 $ 13,358 $ 13,505
Town CouncilPage 97 of 189Meeting Date: September 10, 2019 35
Court Security
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Fund
Beginning Fund Balance
$ 21,903 $ 20,571 $ 19,893 $ 19,707 $ 19,657 $ 17,357 $ 16,557
Revenue
Municipal Court Security Fee$ 2,200
$ 2,620 $ 2,572 $ 3,756 $ 3,600 $ 2,200 $ 2,200
Total Revenue$ 2,620$ 2,572$ 3,756$ 3,600$ 2, 200$ 2, 200$ 2, 200
Expenditures
Schools and Training$ 400
$ - $ 250 $ 681 $ 550 $ 400 $ 400
Small Equipment 952 -- - - - -
Travel and Per Diem - - 311 600 1,100 1,100 1,100
Total Expenditures$ 952 $ 250 $ 992 $ 1,150$ 1, 500$ 1, 500$ 1, 500
Other Sources (Uses)
Transfer In$ -
$ - $ - 0 $ - $ - $ -
Transfer Out (3,000) (3,000) (3,000) (3,000) ( 3,000) ( 1,500) ( 1,500)
Total Other Sources (Uses)$ (3,000)$ (3,000)$ (3,000)$ (3,000)$ (3,000)$ (1,500)$ (1,500)
Net Increase (Decrease)$ (1,332)$ (678)$ (236)$ (550)$ (2,300)$ ( 800)$ ( 800)
Ending Fund Balance
$ 20,571 $ 19,893 $ 19,657 $ 19,157 $ 17,357 $ 16,557 $ 15,757
Town CouncilPage 98 of 189Meeting Date: September 10, 2019 36
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
CCPD Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Beginning Fund Balance
$ 134,265 $ 202,403 $ 61,373 $ 57,811 $ 77,610 $ 154,206 $ 156,017
Revenue
Sales Tax
$ 196,157 $ 209,200 $ 224,102 $ 204,010 $ 228,744 $ 235,819 $ 242,883
Interest Income 71 142 7 - - - -
Total Revenue$ 196,228$ 209,343$ 224,109$ 204,010$ 228,744$ 235,819$ 242,883
Expenditures
Personnel
Salaries
$ - $ - $ - $ - $ - $ - $ -
Overtime - - - - - 2 0,040 2 0,641
Longevity - - - - - - -
Stipend - - - - - - -
Retirement - - - - - 2 ,657 2 ,737
Medical Insurance - - - - - - -
Dental Insurance - - - - - - -
Vision Insurance - - - - - - -
Life Insurance & Other - - - - - - -
Social Security Taxes - - - - - 1 ,242 1 ,280
Medicare Taxes - - - - - 2 91 2 99
Unemployment Taxes - - - - - - -
Workers' Compensation - - - - - 4 46 4 46
Total Personnel
$ - $ - $ - $ - $ - $ 24,677 $ 25,404
Services & Supplies
Professional Outside Services
$ - $ 24,500 $ - $ 25,270 $ 23,720 $ 26,000 $ 4,600
Schools & Training - - - 1 4,500 1 6,600 1 5,400 -
Qualifying Expenses - - - 1 7,650 1 8,650 1 8,250 -
Uniforms - 3,404 4,804 5,000 5,000 6,000 1,000
Small Equipment 25,221 47,493 9,401 5 0,000 3 1,000 4 4,900 2 7,000
Total Services & Supplies$ 25,221$ 75,397$ 14,205$ 112,420$ 94,970$ 110,550$ 32,600
Capital
Capital Outlay
$ 102,869 $ 125,000 $ 46,236 $ 43,000 $ 7,297 $ 47,500 $ -
Total Capital$ 102,869$ 125,000$ 46,236$ 43,000$ 7 ,297$ 47,500$ -
Total Expenditures$ 128,090$ 200,397$ 60,441$ 155,420$ 102,267$ 182,727$ 58,004
Other Sources (Uses)
Transfer Out
$ - $ (149,975) $ (147,431) $ (49,881) $ (49,881) $ (51,281) $ (147,481)
Total Other Sources (Uses)$ -$ (149,975) $ ( 147,431)$ (49,881)$ (49,881)$ (51,281)$ ( 147,481)
Net Increase (Decrease)$ 68,139$ (141,030) $ 16,237$ (1,291)$ 76,596$ 1 ,811$ 37,398
Ending Fund Balance
$ 202,403 $ 61,373 $ 77,610 $ 56,520 $ 154,206 $ 156,017 $ 193,416
Town CouncilPage 99 of 189Meeting Date: September 10, 2019 37
Recreation
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Program Fund
Beginning Fund Balance
$ 3,394 $ 2,268 $ 7,307 $ 3,655 $ 3,655 $ 3,572 $ 3,572
Revenue
Recreation Programs
$ 10,398 $ 13,715 $ 5,113 $ 8,500 $ 6,000 $ 6,000 $ 6,000
Total Revenue$ 10,398$ 13,715$ 5,113$ 8,500$ 6, 000$ 6, 000$ 6, 000
Expenditures
Recreation Programs
$ 11,523 $ 8,676 $ 8,765 $ 8,500 $ 6,083 $ 6,000 $ 4,584
Total Expenditures$ 11,523$ 8,676$ 8,765$ 8,500$ 6, 083$ 6, 000$ 4, 584
Net Increase (Decrease)$ (1,125)$ 5,039$ (3,652)$ - $ (83)$ -$ 1, 416
Ending Fund Balance
$ 2,268 $ 7,307 $ 3,655 $ 3,655 $ 3,572 $ 3,572 $ 4,988
Town CouncilPage 100 of 189Meeting Date: September 10, 2019 38
Parkland
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Dedication Fund
Beginning Fund Balance
$ - $ - $ - $ 470,270 $ 467,425 $ 267,425 $ 105,425
Revenue
Interest Income
$ - $ - $ 6,555 $ 500 $ - $ - $ -
Miscellaneous Revenue 500,000
120,000 - - -
Park Revenues - -- - - - -
Total Revenue$ -$ -$ 506,555$ 120, 500$ -$ -$ -
Expenditures
Capital Expenditures
$ - $ - $ 39,130 $ 400,000 $ 200,000 $ 162,000 $ -
Total Expenditures$ -$ -$ 39,130$ 400, 000$ 200, 000$ 162, 000$ -
Net Increase (Decrease)$ -$ -$ 467,425$ (279,500)$ (200,000)$ (162,000)$ -
Ending Fund Balance
$ - $ - $ 467,425 $ 190,770 $ 267,425 $ 105,425 $ 105,425
Town CouncilPage 101 of 189Meeting Date: September 10, 2019 39
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Trophy Club Park
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Beginning Working Capital
$ (52,106) $ (62,055) $ (20,169) $ 112,991 $ 127,992 $ 81,376 $ 69,123
Revenue
Park Revenue
$ 46,270 $ 178,362 $ 167,304 $ 175,000 $ 120,000 $ 160,000 $ 160,000
Interest Income - 1 13 - - -
-
Miscellaneous Revenue 61,106 - 94, 521 - - -
-
Total Revenue$ 107,376 $ 178,363 $ 261, 838$ 175, 000$ 120, 000$ 160,000$ 160,000
Expenses
Personnel
Salaries
$ 37,622 $ 14,807 $ 19,361 $ 48,584 $ 41,687 $ 49,282 $ 51,007
Longevity 204 - - - - - -
Stipend 300 - - - - - -
Retirement 3,386 - 487 2, 985 2, 939 3, 109 3,218
Medical Insurance 2,780 - 521 2, 825 2, 575 2, 789 2,886
Dental Insurance 216 - 39 222 179 - -
Vision Insurance 30 - 5 24 24 -
-
Life Insurance & Other 211 - 26 167 112 172 178
Social Security Taxes 2,250 857 1, 147 3, 020 2, 407 3, 056 3,162
Medicare Taxes 526 215 268 706 565 715 740
Unemployment taxes 229 87 216 245 113 231 239
Workers' Compensation 926 409 391 1, 167 426 1, 009 1,045
Pre-Employment Physicals/Testing - - - - -
- -
Total Personnel$ 48,680$ 16,374$ 22,461$ 59,945$ 51,027$ 60,363$ 62,475
Services & Supplies
Professional Outside Services
$ - $ - $ - $ - $ - $ - $ -
Auditing 1,000 1,000 1, 000 2, 000 2, 000 - -
Software & Support 8,041 3,276 4, 339 4, 255 3, 835 3, 815 3,929
Collection Fees - - - - - - -
Advertising 638 810 484 1, 900 313 1, 900 1,900
Printing - 150 - 3, 080 600 600 1,820
Schools & Training - 304 - - - -
-
Service Charges & Fees 7,120 13,577 13, 068 9, 680 9, 000 10, 000 10, 000
Electricity 2,060 1,777 1, 244 2, 046 2, 046 2, 148 2,256
Water 3,088 5,346 4, 105 4, 680 4, 680 4, 914 5,160
Telephone 2,183 2,283 - - - - -
Communications/Pagers/Mobiles 1,734 453 2, 832 933 958 958 958
Insurance 1,200 1,211 1, 200 1, 200 1, 200 - -
Property Maintenance 4,138 17,188 6, 700 10, 000 15, 000 17, 000 17, 510
Equipment Maintenance 1,442 1,827 2, 623 3, 750 3, 750 3, 750 3,862
Independent Labor 10,508 29,662 19, 546 28, 600 28, 600 28, 600 29, 458
Portable toilets 3,193 3,848 6, 796 4, 250 4, 250 4, 250 4,377
Dues & Membership - - - 140 140 140 144
Travel & Per Diem 324 - - - - -
-
Office Supplies 312 85 - 1, 075 1, 107 1, 107 1,140
Postage 94 - - 336 346 346 356
Fuel 215 10 - 1, 170 1, 193 990 1,040
Uniforms 356 201 - 415 430 423 424
Community Events 4,391 7,646 4, 847 9, 700 9, 700 9, 700 9,991
Town CouncilPage 102 of 189Meeting Date: September 10, 2019 40
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
Trophy Club Park
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Small Tools 177 141 - 300 520 500 503
Furniture/Equipment<$5,000 5,997 3,774 - 800 1, 000 -
-
Maintenance Supplies 23 151 45 400 545 450 464
Miscellaneous Expense - 2,997 - 300 4, 376 300 309
Depreciation Expense - Machinery a 2,411 2,387 2,387 - - -
-
Prompt Payment Interest------
Total Services & Supplies$ 60,645$ 100,103 $ 71,216$ 91,010$ 95,589$ 91,891$ 95,601
Capital
Capital Expenses$ - $ - $ - $ - $ - -
Total Capital$ -$ -$ -$ -$ -$ -$ -
Total Expenses$ 109,325 $ 116,477 $ 93,677$ 150, 955$ 146, 616$ 152,254$ 158,076
Other Sources (Uses)
Park Administration Transfer
$ (8,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000)
Police and EMS Service Transfer-- - ---
Transfer Out
$ (8,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000) $ (20,000)
Total Other Sources (Uses)$ (8,000)$ (20,000) $ ( 20,000)$ ( 20,000)$ ( 20,000)$ (20,000)$ (20,000)
Net Increase (Decrease)$ (9,949)$ 41,886$ 148, 161$ 4,045$ ( 46,616)$ (12,254)$ (18,076)
Ending Working Capital
$ (62,055) $ (20,169) $ 127,992 $ 117,036 $ 81,376 $ 69,123 $ 51,047
Town CouncilPage 103 of 189Meeting Date: September 10, 2019 41
Storm Drainage
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Utility
Beginning Working Capital
$ 234,000 $ 242,387 $ 330,449 $ 415,781 $ 415,781 $ 451,223 $ 546,390
Revenue
Storm Drainage Fee
$ 420,665 $ 418,158 $ 425,018 $ 432,754 $ 432,754 $ 424,200 $ 428,442
Hazardous Waste Stipend - - - - - - -
Miscellaneous Revenue - - - - - - -
Interest Income 914 2,086 7, 245 500 - - -
Total Revenue$ 421,579$ 420,244$ 432,263$ 433,254$ 432,754$ 424,200$ 428, 442
Expenses
Personnel Services
Salaries
$ 22,991 $ - - $ - $ - $ - $ -
Overtime - - - - - - -
Longevity 65 - - - - - -
Stipend 188 - - - - - -
Retirement 2,989 - - - - - -
Medical Insurance 1,036 - - - - - -
Dental Insurance 104 - - - - - -
Vision Insurance 20 - - - - - -
Life Insurance & Other 151 - - - - - -
Social Security Taxes 1,412 - - - - - -
Medicare Taxes 330 - - - - - -
Unemployment Taxes 43 - - - - - -
Workers' Compensation 108 - - - - - -
Total Personnel$ 29,436$ -$ -$ -$ -$ -$ -
Services & Supplies
Professional Outside Services
$ 36,685 $ 20,358 $ 23,855 $ 58,400 $ 93,400 $ 29,400 $ 30,400
Engineering/Construction 20,922 3,896 18, 244 30, 000 30, 000 30, 000 30,000
Trash Removal/Recycling 2,115 1,739 3, 008 3, 000 3, 000 2, 000 2,000
Street Sweeping 6,344 3,544 3, 697 7, 637 4, 500 4, 500 4,500
Independent Labor 9,897 12,521 6, 369 53, 820 20, 000 20, 000 20,000
Dues & Membership 100 100 110 200 200 200 200
Fuel - - -- - - -
Miscellaneous Expense - - - - - - -
Depreciation Expense 43,460 51,083 51, 083 - - -
-
Total Services & Supplies$ 119,523$ 93,241$ 106,366$ 153,057$ 151,100$ 86,100$ 87,100
Capital
Capital Replacement$ -$ -$ -$ -$ -$ -$
-
Capital Expense - - - - - - -
Capital Projects - - - - - -
-
Transfer to Drainage Capital Projects 36,487 - ----
Total Capital$ 36,487$ -$ -$ -$ -$ -$ -
Debt Service
Principal
$ 140,000 $ 145,000 $ 150,000 $ 155,000 $ - $ - $ -
Interest 25,540 27,054 23, 356 24, 275 - - -
Total Debt Service$ 165,540$ 172,054$ 173,356$ 179,275$ -$ -$ -
Total Expenses$ 350,986$ 265,295$ 279,722$ 332,332$ 151,100$ 86,100$ 87,100
Town CouncilPage 104 of 189Meeting Date: September 10, 2019 42
Storm Drainage
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Utility
Other Sources (Uses)
Cumulative effect on change in accoun
$ - $ - $ - $ - $ - $ -
Transfer In - - - - - - -
Transfer to General Fund
$ (40,000) $ (40,000) $ (40,000) $ (40,000) $ (40,000) $ (40,000) $ (40,000)
Transfer To Debt Service (22,206) (26,887) ( 27,209) ( 26,937) ( 206,212) ( 202,933) ( 203,468)
Total Other Sources$ (62,206)$ (66,887)$ (67,209)$ (66,937)$ ( 246,212)$ ( 242,933)$ (243,468)
Net Increase (Decrease)$ 8,387 $ 88,062$ 85,332$ 33,985$ 35,442$ 95,167$ 97,874
Ending Working Capital
$ 242,387 $ 330,449 $ 415,781 $ 449,766 $ 451,223 $ 546,390 $ 644,264
Town CouncilPage 105 of 189Meeting Date: September 10, 2019 43
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
EDC 4B
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Starting Net Position
$ 406,525 $ 561,248 $ 713,274 $ 805,708 $ 814,202 $ 95,030 $ 302,950
Revenue
Sales Tax - General
$ 400,621 $ 426,862 $ 449,003 $ 453,356 $ 453,356 $ 486,224 $ 500,789
NTX Magazine Revenue - - - - - - -
Interest Income 1,289 3,918 8 ,298 2 ,000 2 ,000 4 ,000 4 ,000
Total Revenue$ 401,910$ 430,779$ 457,301$ 455,356$ 455,356$ 490,224$ 504,789
Expenses
Professional Outside Services$ 4,000
$ - $ 2,000 $ 1,500 $ 1,470 $ 1,116 $ 4,000
Auditing 1,000 1,000 1 ,000 2 ,000 2 ,000 4 ,000 4 ,000
Advertising 95 480 3 77 4 ,000 4 ,080 3 5,000 3 8,060
Printing - - - 2 00 3 4 2 00 200
Schools & Training 345 - 3 50 1 ,000 1 ,000 1 ,000 1 ,000
Dues & Membership - 2,500 - 1 ,150 1 ,200 1 ,200 1 ,200
Travel & Per Diem 30 - - 4 22 - 7 50 750
Office Supplies - 30 - 2 00 2 25 2 00 200
Miscellaneous Expense 2,500 3,535 2 ,500 3 ,000 2 ,500 4 ,000 4 ,000
EDC Projects 3,500 17,018 1 06,950 4 16,560 2 61,010 - -
Incentive Programs 140,773 140,773 1 40,773 2 05,773 6 96,940 - -
Transfer to General Fund - - - - - 3 0,000 3 0,000
Transfer to Debt Service - - - 2 04,023 2 04,023 2 01,555 203,668
Bond Principal - - - - - - -
Bond Interest 98,745 111,018 1 02,723 - - - -
Debt Issue Cost - - - - - - -
Paying Agent Fees 200 400 2 00 4 00 4 00 4 00 400
Total Expenses$ 247,188$ 278,753$ 356,373$ 840,198$ 1,174,528$ 282,305$ 287,478
Net Increase (Decrease)$ 154,722$ 152,026$ 100,928$ (384,842)$ (719,172)$ 207,919$ 217,311
Ending Net Position
$ 561,248 $ 713,274 $ 814,202 $ 420,866 $ 95,030 $ 302,950 $ 520,262
Town CouncilPage 106 of 189Meeting Date: September 10, 2019 44
FY 2016FY 2017FY 2018FY 2019FY 2019 FY 2020FY 2021
TIRZ#1 Fund
ACTUALACTUALACTUALBUDGETESTIMATEPROPOSEDPROJECTED
Beginning Fund Balance
$ 10,273 $ (379,235) $ (334,114) $ (593,324) $ (592,352) $ (540,670) $ (423,898)
Revenue
Property Tax
$ 10,492 $ 46,083 $ 80,316 $ 81,458 $ 75,479 $ 154,068 $ 86,419
Sales Tax - 6,305 5 ,231 1 4,359 4 ,800 7 ,800 8,034
Total Revenue$ 10,492$ 52,389$ 85,547$ 95,817$ 80,279$ 1 61,868$ 9 4,453
Professional Outside Services
$ - $ - - $ 1,470 $ 4,000 $ 3,000 $ 3,000
Incentive Programs 400,000 7,268 3 43,785 4 1,694 3 8,098 4 2,096 43,059
Total Expenditures$ 400,000$ 7,268$ 343,785$ 43,164$ 42,098$ 45,096$ 4 6,059
Total Other Sources (Uses)$ -$ -$ -$ -$ - $ -
Net Increase (Decrease)$ (389,508) $ 45,121$ ( 258,238)$ 52,654$ 38,181$ 1 16,772$ 4 8,394
Ending Fund Balance
$ (379,235) $ (334,114) $ (592,352) $ (540,670) $ (554,171) $ (423,898) $ (375,504)
Town CouncilPage 107 of 189Meeting Date: September 10, 2019 45
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-403-T1
Type:Status:
Agenda ItemPublic Hearing
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Conduct a Public Hearing regarding the proposed tax rate for fiscal year October 1, 2019 to
September 30, 2020, and Mayor to announce the date, time and place of the vote on the tax rate (W.
Carroll).
Attachments:
Staff Report - Tax Rate Public Hearing.pdf
Notice of Proposed Property Tax Rate.pdf
Tax Rate Calculation Worksheet.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConductaPublicHearingregardingtheproposedtaxrateforfiscalyearOctober1,2019toSeptember30,2020,and
Mayor to announce the date, time and place of the vote on the tax rate (W. Carroll).
Town CouncilPage 108 of 189Meeting Date: September 10, 2019
To: Mayor and Town Council
From:Cheryl Davenport, Interim Director of Finance
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Public Hearing on the Tax Rate
Town Council Meeting, September 10, 2019
Agenda Item:
Conduct a Public Hearing regarding the proposed tax rate for fiscal year October 1, 2019 to
September 30, 2020, and Mayor to announce the date, time and place of the vote on the tax
rate (W. Carroll).
Strategic Link:
Administrative & Financial Services - Exercise fiscal discipline in all Town operations.
Background and Explanation:
The proposed Fiscal Year 2020 budget includes a total Ad Valorem Tax Rate of $0.446442/$100
of valuation. The portion of the total tax rate for maintenance and operations is
$0.336442/$100 of valuation. The portion of the total tax rate dedicated to debt service is
$0.11/$100 of valuation. The proposed tax rate is below both the effective tax rate of
$0.446997/$100 of valuation and the rollback tax rate of $0.473065/$100 of valuation.
Financial Considerations:
The Town of Trophy Club’s property tax revenue is 61.1% of the total General Fund revenues.
By maintaining the previous year’s tax rate the Town is able to maintain its current service
level.
Legal Review:
Not applicable.
Board/Commission/ or Committee Recommendation:
Not applicable.
Page 1 of 2
Town CouncilPage 109 of 189Meeting Date: September 10, 2019
Staff Recommendation:
Staff recommends maintaining the current tax rate of $0.446442 per $100 of valuation.
Attachments:
Notice of Proposed Property Tax Rate
Tax Rate Calculation Worksheet
Page 2 of 2
Town CouncilPage 110 of 189Meeting Date: September 10, 2019
NOTICE OF 2019 TAX YEAR PROPOSED
PROPERTY TAX RATE FOR
TOWN OF TROPHY CLUB
A tax rate of $0.446442 per $100 valuation has been proposed by the governing body of TOWN OF TROPHY
CLUB .
PROPOSED TAX RATE$0.446442 per $100
PRECEDING YEAR'S TAX RATE$0.446442 per $100
EFFECTIVE TAX RATE$0.446997 per $100
The effective tax rate is the total tax rate needed to raise the same amount of property tax revenue for TOWN OF
TROPHY CLUB from the same properties in both the 2018 tax year and the 2019 tax year.
YOUR TAXES OWED UNDER ANY OF THE ABOVE RATES CAN BE CALCULATED AS FOLLOWS:
property tax amount = (rate) x (taxable value of your property) / 100
For assistance or detailed information about tax calculations, please contact:
Michelle French
Denton County Tax Assessor-Collector
1505 E McKinney Street Denton, TX
940-349-3500
property.tax@dentoncounty.com
tax.dentoncounty.com
Town CouncilPage 111 of 189Meeting Date: September 10, 2019
TNT-856 05-19/3
2019Tax Rate Calculation Worksheet
TOWN OF TROPHY CLUB
Effective Tax Rate (No New Taxes) TOWN OF TROPHY CLUB
The effective tax rate enables the public to evaluate the relationship between taxes for the prior year and for the
current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the
same properties that are taxed in both years. When appraisal values increase, the effective tax rate should
decrease. The effective tax rate for a county is the sum of the effective tax rates calculated for each type of tax the
county levies.
1.2018 total taxable value. Enter the amount of 2018 taxable value on the 2018
tax roll today. Include any adjustments since last year's certification; exclude
Section 25.25(d) one-third over-appraisal corrections from these adjustments.
This total includes the taxable value of homesteads with tax ceilings (will deduct in
line 2) and the captured value for tax increment financing (will deduct taxes in line
1
$2,093,270,835
14).
2.2018 tax ceilings. Counties, Cities and Junior College Districts. Enter 2018 total
taxable value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other units enter "0" If your taxing units
adopted the tax ceiling provision in 2018 or prior year for homeowners age 65 or
2
$306,975,095
older or disabled, use this step.
$1,786,295,740
3.Preliminary 2018 adjusted taxable value. Subtract line 2 from line 1.
$0.446442/$100
4.2018 total adopted tax rate.
5.2018 taxable value lost because court appeals of ARBdecisions reduced
2018 appraised value.
A.Original 2018 ARB values:$58,458,344
B.2018 values resulting from final court decisions:- $52,450,653
3
C.
$6,007,691
2018 value loss. Subtract B from A.
6.2018 taxable value, adjusted for court-ordered reductions.
$1,792,303,431
Add line 3 and line 5C.
7.2018 taxable value of property in territory the unitdeannexed after January
4
$0
1, 2018.Enter the 2018 value of property in deannexed territory.
1 Tex. Tax Code § 26.012(14)
2 Tex. Tax Code § 26.012(14)
3 Tex. Tax Code § 26.012(13)
4 Tex. Tax Code § 26.012(15)
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2019Tax Rate Calculation Worksheet (continued)
TOWN OF TROPHY CLUB
8.2018 taxable value lost because property firstqualified for an exemption in
2019.Note that lowering the amount or percentage of an existing exemption
does not create a new exemption or reduce taxable value. If the taxing unit
increased an original exemption, use the difference between the original
exempted amount and the increased exempted amount. Do not include value
lost due to freeport or "goods-in-transit" exemptions.
A.Absolute exemptions. Use 2018 market value:$598,945
B.Partial exemptions. 2019 exemption amount or
2019 percentage exemption times 2018 value:+ $23,432,693
5
C.
$24,031,638
Value loss. Add A and B.
9.2018 taxable value lost because property firstqualified for agricultural
appraisal (1-d or 1-d-1), timber appraisal,recreational/scenic appraisal or
public access airport special appraisal in2019.Use only those properties
that first qualified in 2019; do not use properties that qualified in 2018.
A.2018 market value:$0
B.2019 productivity or special appraised value:- $0
6
C.
$0
Value loss. Subtract B from A.
$24,031,638
10.Total adjustments for lost value. Add lines 7, 8C and 9C.
$1,768,271,793
11.2018 adjusted taxable value. Subtract line 10 from line 6.
$7,894,307
12.Adjusted 2018 taxes. Multiply line 4 by line 11 and divide by $100.
13.Taxes refunded for years preceding tax year 2018. Enter the amount of taxes
refunded by the taxing unit for tax years preceding tax year 2018. Types of
refunds include court decisions, Tax Code § 25.25(b) and (c) corrections and Tax
Code § 31.11 payment errors. Do not include refunds for tax year 2018. This line
7
$7,848
applies only to tax years preceding tax year 2018.
14.Taxes in tax increment financing (TIF) for tax year 2018. Enter the amount of
taxes paid into the tax increment fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2019 captured appraised value in Line 16D, enter
8
$49,215
"0".
15.Adjusted 2018 taxes with refunds and TIF adjustment. Add lines 12 and 13,
9
$7,852,940
subtract line 14.
16.Total 2019 taxable value on the 2019 certifiedappraisal roll today.This
value includes only certified values and includes the total taxable value of
homesteads with tax ceilings (will deduct in line 18). These homesteads includes
10
homeowners age 65 or older or disabled.
A.Certified values only:$2,091,198,038
B.Counties: Include railroad rolling stock values
certified by the Comptroller's office:+ $0
5 Tex. Tax Code § 26.012(15)
6 Tex. Tax Code § 26.012(15)
7 Tex. Tax Code § 26.012(13)
8 Tex. Tax Code § 26.03(c)
9 Tex. Tax Code § 26.012(13)
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10 Tex. Tax Code § 26.012
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2019Tax Rate Calculation Worksheet (continued)
TOWN OF TROPHY CLUB
16.C.Pollution control and energy storage system
(cont.)exemption: Deduct the value of property exempted
for the current tax year for the first time as pollution
control or energy storage system property:- $0
D.Tax increment financing: Deduct the 2019
captured appraised value of property taxable by a
taxing unit in a tax increment financing zone for
which the 2019 taxes will be deposited into the tax
increment fund. Do not include any new property
11
value that will be included in line 21 below.- $25,627,954
E.Total 2019 value. Add A and B, then subtract C
$2,065,570,084
and D.
17.Total value of properties under protest or notincluded on certified
12
appraisal roll.
A.2019 taxable value of properties underprotest.
The chief appraiser certifies a list of properties still
under ARB protest. The list shows the appraisal
district's value and the taxpayer's claimed value, if
any or an estimate of the value if the taxpayer wins.
For each of the properties under protest, use the
13
lowest of these values. Enter the total value.$51,920,449
B.2019 value of properties not under protest or
included on certified appraisal roll.The chief
appraiser gives taxing units a list of those taxable
properties that the chief appraiser knows about but
are not included at appraisal roll certification. These
properties also are not on the list of properties that
are still under protest. On this list of properties, the
chief appraiser includes the market value,
appraised value and exemptions for the preceding
year and a reasonable estimate of the market
value, appraised value and exemptions for the
current year. Use the lower market, appraised or
taxable value (as appropriate). Enter the total
14
value.+ $5,534,073
11 Tex. Tax Code § 26.03(c)
12 Tex. Tax Code § 26.01(c) and (d)
13 Tex. Tax Code § 26.04 and 26.041
14 Tex. Tax Code § 26.04 and 26.041
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2019Tax Rate Calculation Worksheet (continued)
TOWN OF TROPHY CLUB
17.C.Total value under protest or not certified. Add A
$57,454,522
(cont.)and B.
18.2019 tax ceilings. Counties, cities and junior colleges enter 2019 total taxable
value of homesteads with tax ceilings. These include the homesteads of
homeowners age 65 or older or disabled. Other taxing units enter "0". If your
taxing units adopted the tax ceiling provision in 2018 or prior year for
15
$331,780,008
homeowners age 65 or older or disabled, use this step.
$1,791,244,598
19.2019 total taxable value. Add lines 16E and 17C. Subtract line 18.
20.Total 2019 taxable value of properties in territory annexedafter January 1,
2008.Include both real and personal property. Enter the 2019 value of property
16
$0
in territory annexed.
21.Total 2019 taxable value of new improvements and newpersonal property
located in new improvements.New means the item was not on the appraisal
roll in 2018. An improvement is a building, structure, fixture or fence erected on
or affixed to land. New additions to existing improvements may be included if the
appraised value can be determined. New personal property in a new
improvement must have been brought into the taxing unit after January 1, 2018
and be located in a new improvement. New improvements do include property on
17
$34,424,791
which a tax abatement agreement has expired for 2019.
$34,424,791
22.Total adjustments to the 2019 taxable value. Add lines 20 and 21.
$1,756,819,807
23.2019 adjusted taxable value. Subtract line 22 from line 19.
18
24.
$0.446997/$100
2019 effective tax rate. Divide line 15 by line 23 and multiply by $100.
25.COUNTIES ONLY. Add together the effective tax rates for each type of tax the
19
$/$100
county levies. The total is the 2019 county effective tax rate.
15 Tex. Tax Code § 26.012(6)
16 Tex. Tax Code § 26.012(17)
17 Tex. Tax Code § 26.012(17)
18 Tex. Tax Code § 26.04(c)
19 Tex. Tax Code § 26.04(d)
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Rollback Tax Rate TOWN OF TROPHY CLUB
The rollback tax rate is split into two separate rates:
1.Maintenance and Operations (M&O): The M&O portion is the tax rate that is needed to raise
the same amount of taxes that the taxing unit levied in the prior year plus eight percent. This rate
accounts for such things as salaries, utilities and day-to-day operations.
2.Debt: The debt tax rate includes the debt service necessary to pay the taxing unit's debt
payments in the coming year. This rate accounts for principal and interest on bonds and other
debt secured by property tax revenue
The rollback tax rate for a county is the sum of the rollback tax rates calculated for each type of tax the
county levies. In most cases the rollback tax rate exceeds the effective tax rate, but occasionally
decreases in a taxing unit's debt service will cause the effective tax rate to be higher than the rollback
tax rate.
$0.336442/$100
26.2018 maintenance and operations (M&O) tax rate.
$1,768,271,793
27.2018 adjusted taxable value. Enter the amount from line 11.
28.2018 M&O taxes.
A.Multiply line 26 by line 27 and divide by $100.$5,949,208
B.Cities, counties and hospital districts with
additional sales tax:Amount of additional sales
tax collected and spent on M&O expenses in 2018.
Enter amount from full year's sales tax revenue
spent for M&O in 2018 fiscal year, if any. Other
units, enter "0." Counties exclude any amount that
was spent for economic development grants from
the amount of sales tax spent.+ $0
C.Counties: Enter the amount for the state criminal
justice mandate. If second or later year, the amount
is for increased cost above last year's amount.
Other units, enter "0."+ $0
D.Transferring function: If discontinuing all of a
department, function or activity and transferring it to
another unit by written contract, enter the amount
spent by the unit discontinuing the function in the
12 months preceding the month of this calculation.
If the unit did not operate this function for this 12-
month period, use the amount spent in the last full
fiscal year in which the unit operated the function.
The unit discontinuing the function will subtract this
amount in H below. The unit receiving the function
will add this amount in H below. Other units, enter
"0."+/- $0
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Rollback Tax Rate (continued) TOWN OF TROPHY CLUB
28.E.Taxes refunded for years preceding tax year
(cont.)2018:Enter the amount of M&O taxes refunded in
the preceding year for taxes before that year.
Types of refunds include court decisions, Tax
Code Section 25.25(b) and (c) corrections and Tax
Code Section 31.11 payment errors. Do not
include refunds for tax year 2018. This line applies
only to tax years preceding tax year 2018.+ $5,954
F.Enhanced indigent health care expenditures:
Enter the increased amount for the current year's
enhanced indigent health care expenditures above
the preceding tax year's enhanced indigent health
care expenditures, less any state assistance.+ $0
G.Taxes in tax increment financing (TIF): Enter
the amount of taxes paid into the tax increment
fund for a reinvestment zone as agreed by the
taxing unit. If the unit has no 2019 captured
appraised value in Line 16D, enter "0."- $49,215
H.Adjusted M&O Taxes. Add A, B, C, E and F. For
unit with D, subtract if discontinuing function and
$5,905,947
add if receiving function. Subtract G.
29.2019 adjusted taxable value.
$1,756,819,807
Enter line 23 from the Effective Tax Rate Worksheet.
30.2019 effective maintenance and operations rate.
$0.336172/$100
Divide line 28H by line 29 and multiply by $100.
31.2019 rollback maintenance and operation rate.
$0.363065/$100
Multiply line 30 by 1.08.
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Rollback Tax Rate (continued) TOWN OF TROPHY CLUB
32.
Total 2019 debt to be paid with property taxes andadditional sales tax
revenue.
"Debt" means the interest and principal that will be paid on debts that:
(1) are paid by property taxes,
(2) are secured by property taxes,
(3) are scheduled for payment over a period longer than one year and
(4) are not classified in the unit's budget as M&O expenses.
A:Debt also includes contractual payments to other
taxing units that have incurred debts on behalf of this
taxing unit, if those debts meet the four conditions
above. Include only amounts that will be paid from
property tax revenue. Do not include appraisal district
budget payments.
Enter debt amount.$2,712,489
B:Subtract unencumbered fund amount used to
reduce total debt.-$286,350
C:Subtract amount paid from other resources.-$455,769
D:Adjusted debt. Subtract B and C from A.
$1,970,370
33.Certified 2018 excess debt collections. Enter the amount certified by the
$0
collector.
$1,970,370
34.Adjusted 2019 debt. Subtract line 33 from line 32D.
35.Certified 2019 anticipated collection rate. Enter the rate certified by the
100.000000%
collector. If the rate is 100 percent or greater, enter 100 percent.
$1,970,370
36.2019 debt adjusted for collections. Divide line 34 by line 35.
$1,791,244,598
37.2019 total taxable value. Enter the amount on line 19.
$0.110000/$100
38.2019 debt tax rate. Divide line 36 by line 37 and multiply by $100.
$0.473065/$100
39.2019 rollback tax rate. Add lines 31 and 38.
40.COUNTIES ONLY. Add together the rollback tax rates for each type of tax the
$/$100
county levies. The total is the 2019 county rollback tax rate.
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Total Tax Rate
Indicate the applicable total tax rates as calculated above.
$0.446997
Effective Tax Rate (Line 24; line 25 for counties; or line 46 if adjusted for sales tax)
$0.473065
Rollback Tax Rate (Line 39; line 40 for counties; or line 48 if adjusted for sales tax)
$0/$100
Rollback Tax Rate Adjusted for Pollution Control (Line 52)
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Taxing Unit Representative Name and Signature
Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing
unit.
Print Here
Printed Name of Taxing Unit Representative
Sign Here
Taxing Unit Representative
Date
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2019 Notice of Effective Tax Rate
Worksheet for Calculation of Tax Increase/Decrease
Entity Name: TOWN OF TROPHY CLUB Date: 08/20/2019
1.2018 taxable value, adjusted for court-ordered reductions.
Enter line 6 of the Effective Tax Rate Worksheet.$1,792,303,431
2.2018 total tax rate.
Enter line 4 of the Effective Tax Rate Worksheet.0.446442
3.Taxes refunded for years preceding tax year 2018.
Enter line 13 of the Effective Tax Rate Worksheet.$7,848
4.Last year's levy.
Multiply Line 1 times Line 2 and divide by 100.
To the result, add Line 3.$8,009,443
5.2019 total taxable value. Enter Line 18 of
the Effective Tax Rate Worksheet.$1,791,244,598
6.2019 effective tax rate.
Enter line 23 of the Effective Tax Rate Worksheet or Line 46
of the Additional Sales Tax Rate Worksheet.0.446997
7.2019 taxes if a tax rate equal to the effective tax rate is adopted.
Multiply Line 5 times Line 6 and divide by 100.$8,006,810
8.Last year's total levy.
Sum of line 4 for all funds.$8,009,443
9.2019 total taxes if a tax rate equal to the effective tax rate is adopted.
Sum of line 7 for all funds.$8,006,810
10.Tax Increase (Decrease).
Subtract Line 8 from Line 9.$(2,633)
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TOWN OF TROPHY CLUB
Tax Rate Recap for 2019 Tax Rates
Tax Levy
This is calculated using the
Additional Tax LevyAdditional Tax Levy
Tax Rate Per
Total Adjusted Taxable
Description of Rate Compared to last year's taxCompared to effective tax
$100
Value (line 19) of the
levy of 9,345,240rate levy of 8,006,810
Effective Tax Rate
Worksheet
Last Year's Tax Rate0.446442$7,996,868$-1,348,372$-9,941
Effective Tax Rate0.446997$8,006,810$-1,338,431$0
Notice & Hearing Limit*0.446997$8,006,810$-1,338,431$0
Rollback Tax Rate0.473065$8,473,751$-871,489$466,942
Proposed Tax Rate0.000000$0$-9,345,240$-8,006,810
Effective Tax Rate Increase in Cents per $100
0.000.4469978,006,810-1,338,4310
0.500.4519978,096,372-1,248,86889,562
1.000.4569978,185,934-1,159,306179,124
1.500.4619978,275,496-1,069,744268,687
2.000.4669978,365,059-980,182358,249
2.500.4719978,454,621-890,619447,811
3.000.4769978,544,183-801,057537,373
3.500.4819978,633,745-711,495626,936
4.000.4869978,723,307-621,933716,498
4.500.4919978,812,870-532,370806,060
5.000.4969978,902,432-442,808895,622
5.500.5019978,991,994-353,246985,185
6.000.5069979,081,556-263,6841,074,747
6.500.5119979,171,119-174,1221,164,309
7.000.5169979,260,681-84,5591,253,871
7.500.5219979,350,2435,0031,343,433
8.000.5269979,439,80594,5651,432,996
8.500.5319979,529,368184,1271,522,558
9.000.5369979,618,930273,6901,612,120
9.500.5419979,708,492363,2521,701,682
10.000.5469979,798,054452,8141,791,245
10.500.5519979,887,616542,3761,880,807
11.000.5569979,977,179631,9381,970,369
11.500.56199710,066,741721,5012,059,931
12.000.56699710,156,303811,0632,149,494
12.500.57199710,245,865900,6252,239,056
13.000.57699710,335,428990,1872,328,618
13.500.58199710,424,9901,079,7502,418,180
14.000.58699710,514,5521,169,3122,507,742
14.500.59199710,604,1141,258,8742,597,305
*Notice & Hearing Limit Rate: This is the highest tax rate that may be adopted without notices and a public hearing. It is the lower of the
rollback tax rate or the effective tax rate.
School Districts: The school tax rate limit is $1.50 for M&O, plus $0.50 for 'New' debt plus a rate for 'Old' debt. 'Old' debt is debt authorized
to be issued at an election held on or before April 1, 1991, and issued before September 1, 1992. All other debt is 'New' debt.
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Tax Levy:This is calculated by taking the adjusted taxable value (line 19 of Effective Tax Rate Worksheet),
multiplying by the appropriate rate, such as the Effective Tax Rate and dividing by 100.
For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Rollback
Tax Rate Worksheet), multiplying by the appropriate rate, dividing by 100 and then adding this year's
frozen tax levy on homesteads of the elderly.
Additional Levy This is calculated by taking Last Year's taxable value (line 3 of Effective Tax Rate Worksheet),
Last Year:multiplying by Last Year's tax rate (line 4 of Effective Tax Rate Worksheet) and dividing by 100.
For School Districts: This is calculated by taking Last Year's taxable value, subtracting Last Year's
taxable value for the elderly, multiplying by Last Year's tax rate, dividing by 100 and adding Last
Year's tax ceiling.
Additional Levy This is calculated by taking the current adjusted taxable value, multiplying by the Effective Tax Rate
This Year:and dividing by 100.
For School Districts: This is calculated by taking the adjusted taxable value (line 34 of the Rollback
Tax Rate Worksheet), multiplying by the Effective Tax Rate, dividing by 100 and adding This Year's
tax ceiling.
COUNTIES All figures in this worksheet include ALL County Funds. Tax Levy amounts are the sum of each
ONLY:Fund's Taxable Value X each Fund's Tax Rate.
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2019 Property Tax Rates in TOWN OF TROPHY CLUB
This notice concerns 2019 property tax rates for TOWN OF TROPHY CLUB . It presents information about three tax
rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year. This year's effective
tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's
rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback procedures. In each
case these rates are found by dividing the total amount of taxes by the tax base (the total value of taxable property) with
adjustments as required by state law. The rates are given per $100 of property value.
Last year's tax rate:
Last year's operating taxes$5,949,209
Last year's debt taxes$1,945,099
Last year's total taxes$7,894,308
Last year's tax base$1,768,271,793
Last year's total tax rate0.446442/$100
This year's effective tax rate:
Last year's adjusted taxes
(after subtracting taxes on lost property)$7,852,940
÷This year's adjusted tax base
(after subtracting value of new property)$1,756,819,807
=This year's effective tax rate0.446997/$100
This year's rollback tax rate:
Last year's adjusted operating taxes
(after subtracting taxes on lost property and adjusting for
any transferred function, tax increment financing, state
criminal justice mandate and/or enhanced indigent health
care expenditures)$5,905,947
÷This year's adjusted tax base$1,756,819,807
=This year's effective operating rate0.336172/$100
×1.08 = this year's maximum operating rate0.363065/$100
+This year's debt rate0.110000/$100
=This year's rollback rate0.473065/$100
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Statement of Increase/Decrease
If TOWN OF TROPHY CLUB adopts a 2019 tax rate equal to the effective tax rate of 0.446997 per $100 of value, taxes would decrease compared to 2018
taxes by $ 2,633.
Schedule A: Unencumbered Fund Balances:
The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a
corresponding debt obligation.
Typeof Property Tax FundBalance
GENERAL FUND5,551,378
DEBT SERVICE FUND438,532
Schedule B: 2019 Debt Service:
The unit plans to pay the following amounts for long-term debts that are securedby property taxes. These amounts will be paid from property tax revenues (or
additional sales tax revenues, if applicable).
Description of DebtPrincipal orInterest to beOther AmountsTotal Payment
ContractPaid fromto be Paid
Payment to beProperty Taxes
Paid from
Property Taxes
2004 CO33,0007,933040,933
2010 GO240,000133,3060373,306
2010 GO REFUNDING195,00022,2500217,250
2013 CO240,00046,2500286,250
2014 CO110,00064,5870174,587
2015 GO REFUNDING220,00030,3020250,302
2015 TAX REVENUE BONDS EDC105,00096,5550201,555
2016 GO215,000117,1250332,125
2016 CO175,000104,7060279,706
2017 CO445,000111,4750556,475
Total required for 2019 debt service$2,712,489
-Amount (if any) paid from funds listed in Schedule A$286,350
-Amount (if any) paid from other resources$455,769
-Excess collections last year$0
=Total to be paid from taxes in 2019$1,970,370
+Amount added in anticipation that the unit will collect only 100.000000% of its taxes in 2019$0
=Total Debt Levy$1,970,370
---------------------------------------------------------------------------------------------------------------------------------------------------
This notice contains a summary of actual effective and rollback tax rates' calculations. You can inspect a copy of the full calculations at .
Name of person preparing this notice:
Title:
Date prepared:
Town CouncilPage 126 of 189Meeting Date: September 10, 2019
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-404-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
September 13, 2019 as the 10th Anniversary of Bara Church in Trophy Club; and providing an
effective date (Mayor Sanders).
Attachments:
PRO 2019-19 - Bara Church 10th Anniversary.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingSeptember13,2019as
the 10th Anniversary of Bara Church in Trophy Club; and providing an effective date (Mayor Sanders).
Town CouncilPage 127 of 189Meeting Date: September 10, 2019
TOWNOFTROPHYCLUB,TEXAS
PROCLAMATIONNO.2019-19
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, RECOGNIZING SEPTEMBER 13, 2019 AS
TH
THE 10ANNIVERSARY OF BARA CHURCH IN TROPHY CLUB; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,Joel and Kim Quiléand their family, faithfully following God’s
leading, planted Bara Church to be a non-denominational, Bible-believing, God-loving,
Spirit-filled, community-service church on a mission to know Christ and make Him
known; and
WHEREAS,Bara, being the Hebrew word for “create” meaning “to create
something out of nothing”; and
WHEREAS,Bara Church held their first Sunday Gathering in Beck Elementary
School on September 13, 2009; and
WHEREAS,Bara Church has enjoyed a great relationship withthe Town of
Trophy Club; and
WHEREAS,Bara Church has demonstrated a desire to live lives of humility and
peace; and
WHEREAS,Bara Church has sought to strengthen the bonds of community and
friendship; and
WHEREAS,Bara Church has faithfully served our town collectively and our
residents individually; and
WHEREAS,Bara Church has been given a hope and a future that they
generously and joyfully share with the Town of Trophy Club; and
WHEREAS,we give pause, honor and praise this day for the deep and abiding
Christian commitment of those who in faith began this work, and for all those who have
given so unselfishly during this past decade to help the church family grow and thrive,
providing a valuable contribution toour community.
NOW, THEREFORE, I,MAYORC.NICKSANDERS,INCONJUNCTIONWITH
THETOWNCOUNCILOFTHETOWNOFTROPHYCLUB,TEXAS,DOHEREBY
PROCLAIMSEPTEMBER13,2019ASTHE:
TH
10ANNIVERSARYOFBARACHURCHINTROPHYCLUB
Town CouncilPage 128 of 189Meeting Date: September 10, 2019
Section 1.Weextendthisexpressionofouresteemandbestwishestothe
membersofthiscongregationonthismemorableoccasion,offeringourcongratulations
andappreciationfor10yearsoffaithfulChristianserivceandoutreachtothe Trophy
Clubcommnity.
Section2.In lightoftheneedsofourworldtodayand Bara Church’sexample
forthepast10years, I urgeallcitizensof Trophy Clubtoloveoneanotherwiththe
pure,peaceableandpowerfulloveof God.
PASSEDANDAPPROVEDbytheTownCounciloftheTownofTrophyClub,
Texas,this 10thdayofSeptember2019.
_______________________________ _______________________________
HollyFimbres,TownSecretary C.NickSanders,Mayor
TownofTrophyClub,Texas TownofTrophyClub,Texas
PRO2019-19Page 2 of 2
Town CouncilPage 129 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-405-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding a Proclamation of the Town Council recognizing
September 2019 as Suicide Awareness Month in Trophy Club; and providing an effective date (Mayor
Sanders and Council Member Fleury).
Attachments:
PRO 2019-20 - Suicide Prevention Months.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncilrecognizingSeptember2019as
Suicide Awareness Month in Trophy Club; and providing an effective date (Mayor Sanders and Council Member Fleury).
Town CouncilPage 130 of 189Meeting Date: September 10, 2019
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2019-20
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, SUPPORTING SEPTEMBER 2019 AS
SUICIDE AWARENESS MONTH IN TROPHY CLUB, TEXAS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,one American dies by suicide every 12minutes with nearly 47,200
deaths by suicide in our country during 2018; and
WHEREAS,more than 1.6 million years of life are lost to suicide and the
combined medical and work-loss costs in the United States is $69billion per year; and
WHEREAS, Americans attempt suicide an estimated 1.4million times annually,
with 575,000beingteenagers and24percentof highschool students surveyed have
seriously considered suicide; and
WHEREAS,suicide is the tenth leading cause of death in the United States, the
second leading cause of death for ages 15-24 and the fourthleading cause of death for
ages 35-54; and
WHEREAS,more teenagers and young adults die from suicide than from cancer,
heart disease, AIDS, birth defects, stroke, pneumonia, influenza, and chronic lung
disease, combined and Veterans comprise22.2percent of suicides; and
WHEREAS,in the United States, 90 percent of those who die by suicide had a
diagnosable psychiatric disorder at the time of their death; and
WHEREAS,many of those people who died never received effective behavioral
health services, for many reasons including the difficulty of access, thestigma of using
behavioral health treatment and the stigma associated with losing a loved one to suicide.
NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH
THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY
PROCLAIM:
SEPTEMBER 2019 AS SUICIDE AWARENESS MONTH
PASSED AND APPROVED by the Town Council of the Town of Trophy Club,
Texas, this 10thday of September 2019.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 131 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-406-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding a Resolution accepting an Annual Service and
Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club Public
Improvement District No. 1 (The Highlands at Trophy Club), and the proposed Assessment Roll;
setting a date for Public Hearing; authorizing the publication of notice and directing the mailing of
notices as required by law; enacting other provisions relating thereto; and providing an effective date
(W. Carroll).
Attachments:
Staff Report - Resolution for SAP ESD1.pdf
RES 2019-20 - Accepting a SAP (Emer Serv) PID.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ConsiderandtakeappropriateactionregardingaResolutionacceptinganAnnualServiceandAssessmentPlanUpdate
forAuthorizedServices(EmergencyServices)fortheTrophyClubPublicImprovementDistrictNo.1(TheHighlandsat
TrophyClub),andtheproposedAssessmentRoll;settingadateforPublicHearing;authorizingthepublicationofnotice
anddirectingthemailingofnoticesasrequiredbylaw;enactingotherprovisionsrelatingthereto;andprovidingan
effective date (W. Carroll).
Town CouncilPage 132 of 189Meeting Date: September 10, 2019
To: Mayor and Town Council
From:Cheryl Davenport, Interim Director ofFinance
CC: Wade Carroll, Interim Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Annual Service and Assessment Plan
Town Council Meeting, September 10, 2019
Agenda Item:
Consider and take appropriate action regarding a Resolution accepting an Annual Service and
Assessment Plan Update for Authorized Services (Emergency Services) for the Trophy Club
Public Improvement District No. 1 (The Highlands at Trophy Club), and the proposed
Assessment Roll;setting a date for Public Hearing; authorizing the publication of notice and
directing the mailing of notices as required by law; enacting other provisions relating thereto;
and providing an effective date (W. Carroll).
Strategic Link:
Administrative & Financial Services - Exercise fiscal discipline in all Town operations.
Background and Explanation:
Annually, the Town Council accepts the Service and Assessment Plan update for Authorized
Services (Emergency Services) for the Town of Trophy Club Public Improvement District No. 1
(The Highlands at Trophy Club), sets the date for a Public Hearing and authorizes the
publication of Notice, and directs the mailings of such Notices as required by law. This notice
states the approximate Total Annual Cost of the Authorized Services, which is figured after
receiving the Fire Rate from Trophy Club Municipal Utility District (TCMUD) No. 1.
Financial Considerations:
The Emergency Services District (ESD) in the PID pays for $506,789 worth of fire expenditures.
This is the district’s portion of fire services, the remainder is paid through the MUD’s property
tax rate. If the ESD assessment was not in place the Town would be responsible for covering
those expenditures.
Legal Review:
Not applicable.
Page 1 of 2
Town CouncilPage 133 of 189Meeting Date: September 10, 2019
Board/Commission/ or Committee Recommendation:
Not applicable.
Staff Recommendation:
Staff recommends approval of Resolution No. 2019-20 as presented
Attachments:
Resolution No. 2019-20
Page 2 of 2
Town CouncilPage 134 of 189Meeting Date: September 10, 2019
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2019-20
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS ACCEPTING AN ANNUAL SERVICE AND
ASSESSMENT PLAN UPDATE FOR AUTHORIZED SERVICES
(EMERGENCY SERVICES) FOR THE TOWN OF TROPHY CLUB
PUBLIC IMPROVEMENT DISTRICT NO. 1 (THE HIGHLANDS AT
TROPHY CLUB); SETTING A DATE FOR A PUBLIC HEARING;
AUTHORIZING THE PUBLICATION OF NOTICE AND DIRECTING THE
MAILING OF NOTICES AS REQUIRED BY LAW; ENACTING OTHER
PROVISIONS RELATING THERETO; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, on March 16, 2007, the Town received a petition meeting the
requirements of Sec. 372.005 of the Public Improvement District Assessment Act (the
“Act”) requesting the creation of a public improvement district over a portion of the area
of the Town to be known as The Town of Trophy Club Public Improvement District No.
1(the “District”); and
WHEREAS, the petition contained the signatures of the owners of taxable
property representing more than fifty percent of the appraised value of taxable real
property liable for assessment within the District, as determined by the then current ad
valorem tax rolls of the Denton Central Appraisal District and the signatures of property
owners who own taxable real property that constitutes more than fifty percent of the
area of all taxable property that is liable for assessment by the District;and
WHEREAS, on May 7, 2007, after due notice, the Town Council of the Town (the
“Town Council”) held the public hearing in the manner required by law on the
advisability of the Improvement Projects and services described in the petition as
required by Sec. 372.009 of the PID Act and made the findings required by Sec.
372.009(b) of the PID Act and, by Resolution No. 2008-08, adopted by a majority of the
members of the Town Council, authorized the District in accordance with its finding as
to the advisability of certain public improvement projects and services; and
WHEREAS, on May 18, 2007, the Town published notice of its authorization of
the District in the Trophy Club Times, a newspaper of general circulation in the Town;
and
WHEREAS, no written protests of the District from any owners of record of
property within the District were filed with the Town Secretary within 20 days after
May 18, 2007;and
WHEREAS, on May 21, 2007, the Council adopted a resolution (the “Cost
Resolution”) determining the total costs of the District improvements, directing the filing
of a proposed assessment roll, and directing related action; and
Town CouncilPage 135 of 189Meeting Date: September 10, 2019
WHEREAS, pursuant to Sections 372.013 and 372.014 of the PID Act, the Town
Council has directed the preparation of a Service and Assessment Plan Update for
Authorized Services for the District (the “Plan”), such Plan is attached hereto as Exhibit
“B”, covers a period of at least five years, and defines the annual indebtedness and the
projected costs of the Authorized Services, as identified and defined in the Plan; and
WHEREAS, the Plan Update includes an assessment plan that apportions the
cost of the Authorized Services to be assessed against property in the District and such
apportionment is made on the basis of special benefits accruing to the property because
of the Authorized Services; and
WHEREAS, after determining the total cost of the Authorized Services, the Town
Council directed the preparation of an Assessment Roll that states the assessment
against each parcel of land in the District and such Assessment Roll is attached to and
a part of the Plan;and
WHEREAS, the Town Council notes that the Plan and Assessment Roll may be
amended with such changes as the Town Council deems appropriate before such Plan
and Assessment Roll are adopted as final by the Town Council; and
WHEREAS, the Town has determined to call a public hearing regarding the levy
ofassessments pursuant to the Plan and the Assessment Roll pursuant to Section
372.016 of the Act; and
WHEREAS, the Town desires to publish notice of a public hearing to adopt the
Plan and Assessment Roll in order to provide notice to all interested parties of the
Town’s proposed levy of assessments against property in the District, pursuant to
Section 372.016 of the Act; and
WHEREAS, the Town desires to file the Annual Service Plan Update and
Assessment Roll with the Town Secretary such that they are available for public
inspection pursuant to Section 372.016 of the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, THAT:
Section 1.Findings. The findings and determinations set forth in the preambles
hereto are hereby incorporated by reference for all purposes.
Section 2.Calling Public Hearing.The Town Council hereby calls a public
hearing (the “Public Hearing”) for 7:00 p.m. on September 24, 2019 at the regular
meeting place of the Town Council of the Town of Trophy Club, Texas, Trophy Club
Town Hall, 1Trophy WoodDrive, Trophy Club, Texas, to consider approving the
Updated Plan, with such changes and amendments as the Town Council deems
necessary, and the Assessment Roll with such amendments to the assessments on any
parcel as the Town Council deems necessary. After all objections made at such hearing
have beenheard, the Town Council may (i) levy the assessments as special
assessments against each parcel of property in the District as set forth in the proposed
RES 2019-20Page 2of 6
Town CouncilPage 136 of 189Meeting Date: September 10, 2019
Updated Plan and Assessment Roll; (ii) specify the method of payment of the
assessment, and (iii) provide that assessments be paid in periodic installments. Notice
of the hearing setting out the matters required by Section 372.016 of the Act shall be
given by publication at least eleven (11) days before the date of the hearing, in a
newspaper of general circulation in the Town. Notice of such hearing shall also be given
by the mailing of a copy of the notice containing the information required by Section
372.016(b) of the Act at least eleven (11) days prior to the hearing to the current
address of each owner of property liable for an assessment in the proposed
Assessment Roll as reflected on the tax rolls of the Denton Central Appraisal District. All
residents and property owners within the District, and all other persons, are hereby
invited to appear in person, or by their attorney, and contend for or contest the Plan and
the Assessment Roll, and the proposed assessments and offer testimony pertinent to
any issue presented on the amount of the assessments, purpose of the assessments,
special benefit of the assessments, and the costs of collection and the penalties and
interest on delinquent assessments. At or on the adjournment of the hearing conducted
pursuant toSection372.016 on the proposed assessments, the Town Council must
hear and pass on any objection to a proposed assessment. The Town Council may
amend a proposed assessment on any parcel. The failure of a property owner to
receive notice does not invalidate the proceeding.
Section 3.Publication and Mailing of Notice.The Town Council hereby directs
Town Staffor designeeto cause the publication of Notice of the Public Hearing
substantially in the form attached as Exhibit “A”; such publication to occur at least
eleven (11) days before the date of the hearing. Further, the Town Council hereby
directs Town Staff to give Notice of Hearing by the mailing of a copy of the notice at
least eleven (11) days prior to the hearing to the current address of each owner of
property liable for an assessment in the proposed Assessment Roll as reflected on the
tax rolls of the Denton Central Appraisal District.
Section 4.Conduct of Public Hearing.The Town Council shall convene at the
location and at the time specified in the notice described above for the public hearing
and shall conduct the public hearing in connection with its approval of the Plan and the
Assessment Roll and the levy of the proposed assessments, including costs of
collection and penalties and interest on delinquent assessments. At such public hearing,
the Town Council will hearand pass on any objections to the Plan and the Assessment
Roll and the levy of the proposed assessments (which objections may be written or
oral). At or on the adjournment of the hearing, Council may amend a proposed
assessment on any parcel. After all objections, if any, have been heard and passed
upon, the Town may (i) levy the assessments as special assessments against each
parcel of property in the District as set forth in the Plan and Assessment Roll, (ii) specify
the method of payment of the assessment, and (iii) provide that the assessments be
paid in periodicinstallments.
RES 2019-20Page 3of 6
Town CouncilPage 137 of 189Meeting Date: September 10, 2019
Section 5.Filing of Plan Update and Assessment Roll. The Plan Update and
Assessment Roll shall be filed in the office of the Town Secretary and be made
available to any member of the public who wishes to inspect the same. A copy of the
Annual Service and Assessment Plan Update for Authorized Services is attached
hereto and incorporated herein as Exhibit “B”.
Section 6.Effective Date.This Resolution shall become effective upon its
passage in accordance with law.
PASSED AND APPROVEDby the Town Council of the Town of Trophy Club, Texas,
on this 10th day ofSeptember 2019.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:\[SEAL\]APPROVED TO AS FORM:
_________________________________
Holly Fimbres, Town SecretaryJ. David Dodd III, Town Attorney
Town of Trophy Club, TexasTown of Trophy Club, Texas
RES 2019-20Page 4of 6
Town CouncilPage 138 of 189Meeting Date: September 10, 2019
EXHIBIT “A”
TOWN OF TROPHY CLUB
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT a public hearing will be conducted by the Town
th
Council of the Town of Trophy Club, Texas on the 24day of September,2019 at 7:00
p.m. at the Municipal Building at 1 Trophy Wood Drive, Trophy Club, Texas 76262. The
public hearing will be held to consider proposed assessments to be levied against the
assessable property withinTHE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT
DISTRICTNO. 1 (the “District”) pursuant to the provisions of Chapter 372 of the Texas
Local Government Code, as amended.
The general nature of the improvements areemergency services (the “Authorized
Services”), including, without limitation, fire suppression and control, inspection services,
arson investigations, hazardous material response, search and rescue, emergency
recovery and extraction, pre-hospital medicalstabilization or transportation of persons
who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life
support ambulance services, advanced life support ambulance services, air ambulance
services, and quick-response unit services provided by the Town.The Town has provided
such services pursuant to an annual assessment within the District since 2007.
The total annual cost of the Authorized Servicesfor the Town’s Fiscal Year 2019-
2020is approximately $506,789.
The boundaries of the District are described as follows:
The District includes approximately 609.683 acres located within the
corporate limits of the Town of Trophy Club, Denton County, Texas. The
District is generally located to the north of Oakmont Drive, Oak HillDrive and
the Quorum Condominiums, east of the Lakes Subdivision and Parkview
Drive, south of the Corp of Engineers Property and west of the Town’s
eastern town limits. The District is more particularly described by metes and
bounds and such description is available for inspection at Town Hall, 1
Trophy Wood Drive, Trophy Club, Texas 76262.
All written or oral objections will be considered at the public hearing.
A copy of the Service and Assessment Plan for Authorized Services and proposed
Assessment Roll, which includes the assessments to be levied against each parcel in the
District, is available for public inspection at the office of the Town Secretary, Town of
Trophy Club, at 1 Trophy Wood Drive, Trophy Club, Texas 76262.
th
WITNESS MY HAND AND THE OFFICIAL SEAL OF THE TOWN, this 10day of
September, 2019.
/s/ Holly Fimbres ___________
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
RES 2019-20Page 5of 6
Town CouncilPage 139 of 189Meeting Date: September 10, 2019
EXHIBIT “B”
ANNUAL SERVICE AND ASSESSMENT PLAN UPDATE FOR AUTHORIZED
SERVICES (EMERGENCY SERVICES) FOR THE DISTRICT
RES 2019-20Page 6of 6
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1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-407-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Discussion of items for Future Agendas to include agenda items for consideration on the September
24, 2019 Council agenda and items from the Town Council Future Agenda Items list (W. Carroll).
A)Item No. 6 from the Future Agenda Items list: Discussion of and take appropriate action
regarding drainage issues in Town. (Shoffner 6/11/2019) (1-September 10, 2019)
Attachments:
September 24, 2019 Proposed Council Meeting Agenda.pdf
Town Council Future Agenda Items List updated 09-04-2019.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheSeptember24,2019Council
agenda and items from the Town Council Future Agenda Items list (W. Carroll).
A)ItemNo.6fromtheFutureAgendaItemslist:Discussionofandtakeappropriateactionregardingdrainage
issues in Town. (Shoffner 6/11/2019) (1-September 10, 2019)
Town CouncilPage 182 of 189Meeting Date: September 10, 2019
Meeting Date: September 24, 2019
Workshop Start Time 6:00 p.m.
Regular Session Start Time 7:00 p.m.
STAFF
No. Workshop - Start Time 6:00 p.m.RESORDPROCFile IDDept
RPT
Discussion of and provide direction regarding the Town's fee schedule (W. Carroll).
1Town Mgr
Announcements & Reports
No.
Receive Interim Town Manager Carroll's update and provide input regarding the
2Town Mgr
following (W. Carroll):
Community Night
Homecoming Parade
Receive Town Council Liaison update; discussion of same (W. Carroll):
3Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
4Town Sec
Minutes dated September 10, 2019 (W. Carroll).
Considerandtakeappropriateactionregardingthefinancialandvariancereport
5Finance
dated July 2019 (W. Carroll).
Consider and take appropriate action regarding an Ordinance of the Town Council
of the Town of Trophy Club accepting and approving an Update of the Service and
Assessment Plan and an Updated Assessment Roll for the Town of Trophy Club
6Finance
Public Improvement District No. 1 (Authorized Improvements Assessment);
making and adopting findings; accepting and approving the annual Service Plan
Update and Updated Assessment Roll; and providing an effective date (W. Carroll).
Consider and take appropriate action regarding an Ordinance of the Town
amending Appendix A, Fee Schedule, to establish fees and rates for water and
wastewater services to customers within the boundaries of Trophy Club Public
7Com Dev
Improvement District (PID) No. 1; providing that Trophy Club Municipal Utility
District No. 1 Services Rules and Policies are applicable to customers within the
PID No. 1; and providing a penalty and effective date (W. Carroll).
STAFF
No. Public HearingRESORDPROCFile IDDept
RPT
Town Council to conduct a Public Hearing relative to the Service and Assessment
Plan for Authorized Services (Emergency Services) for the Trophy Club Public
Improvement District No. 1 (The Highlands at Trophy Club), the proposed
8Finance
Assessment Roll, and the levy of Special Assessments against the property in PID
No. 1 and matters contained in the proposed Ordinance (W. Carroll).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Ceremonial Oath of Office and presentation of Certificate of Election to Council
9Town Sec
Member Place 4 (W. Carroll).
Consider and take appropriate action regarding a Proclamation of the Town
Council recognizing October 2019 as Bullying Prevention Month in Trophy Club;
10Town Sec
and providing an effective date (Mayor Sanders and Council Member Fleury).
Town CouncilPage Page 1 of 3 183 of 189Meeting Date: September 10, 2019
Consider and take appropriate action regarding an Ordinance of the Town of
Trophy Club accepting and approving a Service and Assessment Plan for
Authorized Services for the Town of Trophy Club Public Improvement District No. 1
(Emergency Services) and an Assessment Roll for the Town of Trophy Club Public
11Finance
Improvement District No. 1 (The Highlands at Trophy Club); making a finding of
special benefit to the Property in the District; levying special assessments against
Property within the District; providing for payment of the assessments in
accordance with law; and providing an effective date (W. Carroll).
Consider and take appropriate action regarding an Ordinance of the Town of
Trophy Club, Texas adopting and approving the budget for the fiscal year
beginning October 1, 2019 and ending September 30, 2020, for Trophy Club
12Finance
Economic Development Corporation 4B; making appropriations; providing for
expenditures as allowed by applicable law; and providing an effective date (W.
Carroll).
Consider and take appropriate action regarding an Ordinance of the Town of
Trophy Club, Texas adopting and approving the Budget for the fiscal year
beginning October 1, 2019 and ending September 30, 2020, for the Town of
13Finance
Trophy Club; making appropriations; providing for expenditures as allowed by
applicable law; providing for filing of documents; repealing conflicting ordinances;
and providing an effective date (W. Carroll).
Consider and take appropriate action regarding an Ordinance fixing and levying
Municipal Ad Valorem Taxes for the Town for the fiscal year beginning October 1,
14Finance
2019 and ending September 30, 2020; directing the assessment thereof; and
providing an effective date (W. Carroll).
Consider and take appropriate action regarding a Resolution of the Town Council
approving the tax roll of the Denton Central Appraisal District (DCAD) and Tarrant
15Finance
County Appraisal District (TAD) for 2019; and providing an effective date (W.
Carroll).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the October 8, 2019 Council agenda and items from the Town Council Future
16Town Sec
Agenda Items list (W. Carroll).
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
17Town Sec
executive session to discuss the following:
Section 551.072 Deliberation regarding Real Property to discuss or deliberate the
purchase, exchange, lease, or value of real property if deliberation in an open
A)
meeting would have a detrimental effect on the position of the governmental
body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits
(Mayor Pro Tem Jensen and Council Member Shoffner)
Section 551.074 Personnel Matters to discuss or deliberate the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a public
B)
officer or employee (W. Carroll):
Animal Shelter Advisory Board
1)
Town CouncilPage Page 2 of 3 184 of 189Meeting Date: September 10, 2019
Building Standards Commission
2)
Charter Review Commission
3)
Economic Development Corporation 4B
4)
Ethics Review Commission
5)
Parks and Recreation Board
6)
Planning and Zoning Commission
7)
Tax Increment Reinvestment Zoning No. 1 Board
8)
Zoning Board of Adjustment
9)
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action repealing the following Resolutions making
annual appoints of citizens to serve on various Town Boards, Commissions and
Corporation and appointing various Chairpersons and Town Council Liaisons and
18Town Sec
adopting new Resolutions making and reaffirming annual appointments to the
following Boards, Commissions and Corporations, appointing various Chairpersons
and Council Liaisons; and providing an effective date (W. Carroll):
Animal Shelter Advisory Board
A)
Building Standards Commission
B)
Charter Review Commission
C)
Economic Development Corporation 4B
D)
Ethics Review Commission
E)
Parks and Recreation Board
F)
Planning and Zoning Commission
G)
Tax Increment Reinvestment Zoning No. 1 Board
H)
Zoning Board of Adjustment
I)
Consider and take appropriate action regarding the Executive Session (W. Carroll).
19Town Sec
Town CouncilPage Page 3 of 3 185 of 189Meeting Date: September 10, 2019
Town Council Future Agenda Items List
(Updated 09/04/2019)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018) (8-August 28, 2018) (9-December 11, 2018) (10-April 9, 2019) (11-July 23, 2019)(12-
October 22, 2019)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility.
5/22/2018 – Direction was given to place the above items on the Joint Session agenda
between Council and the TCMUD No. 1 Board of Directors that would occur in July 2018.
8/28/2018 – There was no new update to provide.
12/11/2018 – Town Manager Class provided an update during Executive Session.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
2. Receive an update from Town Staff regarding Entryway Monumentation and Landscaping
for the Town of Trophy Club. (Sanders 2/27/2018) (1-May 22, 2018) (2-August 28, 2018)
(3-December 11, 2018) (4-March 26, 2019) (5-June 25, 2019) (6-July 23, 2019) (7-October
22, 2019)
5/22/2018 – Town Planner Payne provided an update regarding Entryway Monument signs,
Wayfinding signs, and Parks signs. Council gave direction to bring back a plan for repairing
and updating Parks monument signs and a plan for standardizing trailhead signs.
8/28/2018 – Town Planner Payne presented an update regarding Park signage. Council
provided feedback on the design for Park signage.
12/11/2018 – Town Planner Payne provided an updateand Council directed Staff to move
forward with preparing an RFP for Parks signage with Town logos and without Town logos.
3/26/2019 – Town Planner Payne provided an update regarding entryway monumentation
and wayfinding signage. Council directed Staff to move forward with entryway
monumentation.
6/25/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council directed Staff to bring the item back for direction to allow the en-
tire Council to be present.
Page 1 of 2
Town CouncilPage 186 of 189Meeting Date: September 10, 2019
7/23/2019 – Town Planner Payne provided an update regarding entryway monumentation
and Park signage. Council recommended Staff reach out to NISD to work together to have
monumentation by the schools, reach out to the developer of PD 30 to potentially have
monumentation on Trophy Club Drive compliment PD 30 signage, and review having a sign
with backlit lettering on Trophy Wood Drive.
3. Discussion of and possible action between the Town and EDC 4B regarding long range
planning to use the parcel between Bread Winners and Trophy Club Town Hall. (Sanders
7/24/2018) (1-October 23, 2018) (2-April 9, 2019) (3-July 23, 2019) (4-October 22, 2019)
10/23/2018 – Council recommended giving the liaison direction during the Executive Ses-
sion and that information could be provided to the EDC 4B through the liaison without a
joint meeting.
4/9/2019 – Town Manager Class provided an update during Executive Session.
7/23/2019 – Interim Town Manager Carroll provided an update during Executive Session.
4. Discussion of and take appropriate action to have the Interim Town Manager prioritize an
investigation of the use of turf fields at Independence Park along with a cost benefit anal-
ysis & review offering a payback program between the Town and TCR Youth Baseball As-
sociation. (Geraci & Shoffner 5/28/2019) (1-November 12, 2019)
8/13/2019 – Mayor Sanders inquired if this item would be ready for an update by the August
27th Council meeting. Council Member Geraci commented that additional time would be
needed.
5. Discussion of and take appropriate action regarding drainage issues in Town. (Shoffner
6/11/2019) (1-September 10, 2019)
6. Review of the Town’s Charter and Code of Ordinances to allow the Council to take action
to enforce deed restrictions or covenants. (Bone & Geraci 8/27/2019) (1-December 10,
2019)
7. Creation of a strategic plan for a percentage of funds set aside for Capital Replacement
items. (Geraci & Sanders 8/27/2019) (1-December 10, 2019)
Page 2 of 2
Town CouncilPage 187 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-408-T1
Type:Status:
Agenda ItemExecutive Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Jensen and Council Member Shoffner)
B)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the
appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer
or employee:
Town Manager position (W. Carroll)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 12:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or
valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe
governmental body in negotiations with a third person:
NorthofStateHighway114,eastofTrophyClubDriveandwestofTownlimits(MayorProTemJensenandCouncil
Member Shoffner)
B)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee:
Town Manager position (W. Carroll)
Town CouncilPage 188 of 189Meeting Date: September 10, 2019
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2019-409-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
8/27/2019Town Council
On agenda:Final action:
9/10/2019
Title:
Consider and take appropriate action regarding the Executive Session (W. Carroll).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 13:
Consider and take appropriate action regarding the Executive Session (W. Carroll).
Town CouncilPage 189 of 189Meeting Date: September 10, 2019