Minutes TC 06/11/2019 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,JUNE 11,2019,7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, June 11, 2019. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Eric Jensen Mayor Pro Tern, Place 2
Sean Bone Council Member, Place 3
Michael Geraci Council Member, Place 5
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Alicia L. Fleury Council Member, Place 1
STAFF PRESENT:
Wade Carroll Acting Town Manager Jill Lind Communications and Marketing Manager
David Dodd Town Attorney Mike Pastor Information Technology Manager
Holly Fimbres Town Secretary/RMO Eric Sampson Firefighter/EMT-P
Patrick Arata Police Chief Gary Sipes Fire Captain/Fire Investigator
Shane Beck Fire Captain/EMS Coordinator Sara Stockstrom Firefighter/EMT-P
Greg Boos Fire Driver/Engineer Tommy Uzee Director of Community Development
Gary Cochran Fire Marshal Steve Woodard Police Captain
Tony Jaramillo Director of Parks and Recreation John Zagurski Finance Manager
Mayor Sanders announced the date of Tuesday,June 11, 2019,called the Town Council to order and announced a
quorum at 7:00 p.m. Mayor Sanders advised that Council Member Fleury was out of the country and had intended
to participate remotely through Skype but she became ill.
The Invocation was offered by Fire Chief Carroll.
The Pledges to the American Flag and Texas Flag were led by Council Member Geraci.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Phil Milazzo,403 Ramsey Trail, addressed the Council regarding a severe flooding issue on Ramsey Trail for all the
homeowners on the west side of the street, which transitions in some areas to the east side of the street. Also,
when it rains it becomes a pond at the corner of Abbot Lane and Fisher Drive. These concerns have been brought
to the attention of Ashton Woods Homes, First Texas Homes,and the Trophy Club Country Club. The three parties
have not given direction or resolution to the concerned homeowners; therefore he was seeking the Council's
guidance in the future since the Council could not take action on this item at this time.
ANNOUNCEMENTS AND REPORTS
1. Receive Acting Town Manager Carroll's update and provide input regarding the following(J.Phillips):
• PD 30 — Construction continued on schedule with framing of the north side of the Byron complex and
retail spaces; additional efforts were being performed by Staff in order to be in compliance with the
Stormwater Pollution Prevention Plan; and the amended plat that was requested by Oncor for the
addition of utility easements and the maintenance of the retaining wall between the Townhomes and
Aloft Hotel was approved at the June 6,2019 Planning and Zoning Commission meeting.
• American Heart Association Mission Lifeline Award —The Fire Department was awarded the American
Heart Association Mission Lifeline Silver Award for excellence in prehospital care for emergencies such as
heart attacks and strokes. The Fire Department's treatment protocols, procedures, and 2019 run data
were submitted for review in February 2019 and they met the highest of award standards. He
acknowledged Fire Captain/EMS Coordinator Beck and Firefighter/EMT-P Eric Sampson for being an
integral piece to help provide excellence in services they provide to the residents.
Mayor Sanders presented an award and plaque to the Fire Department.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated May 28,
2019(J.Phillips). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
3 Consider and take appropriate action regarding the financial and variance report dated March 2019 (J.
Phillips).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Bone, to approve the Consent Agenda
Items 2 and 3.
Motion carried unanimously 5-0-0.
REGULAR SESSION
4. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing June 12,
2019 as Trophy Club Women's Club Day in Trophy Club;and providing an effective date(Mayor Sanders and
Mayor Pro Tem Jensen).
Mayor Pro Tern Jensen read the proclamation into the record.
Motion:
Motion made by Mayor Pro Tern Jensen, seconded by Mayor Sanders, to approve Proclamation No. 2019-15,
recognizing June 12, 2019 as Trophy Club Women's Club Day in Trophy Club; and providing an effective date of
June 11,2019.
Jeannette Tiffany,44 Cypress Court,thanked the Council for recognizing the Trophy Club Women's Club for having
a significant role in the Town. Their organization helped meet the needs of Town residents and they looked
forward to partnering with the Town and others in order to meet their mission and goals.
The vote was taken.
Motion carried unanimously 5-0-0.
Mayor Sanders presented representatives with the Trophy Club Women's Club with the proclamation.
Town Council Minutes June 11,2019 Page 2 of 5
5. Receive the Mayor's State of the Town Address;discussion of same(Mayor Sanders).
Mayor Sanders provided the Mayor's State of the Town Address.
No action was taken on this item.
6. Discussion of and provide direction to Town Staff regarding potential items to place on the Joint Session
agenda between the Trophy Club Town Council and the Trophy Club Municipal Utility District No.1 Board of
Directors(J.Phillips).
Acting Town Manager Carroll stated that the strategic link was Administrative& Financial Services—Exercise fiscal
discipline in all Town operations. Per the approved Interlocal Cooperation Agreement for Administration of Fire
Protection Services, Section 3.1, Budget and Funding, Subsection A, Budget Preparation: Town shall prepare a
budget for Fire Protection Services and present that budget to the Town Council and District for approval at a joint
meeting before August 1 of each year. Both parties shall approve the contractual budget by August 15 of each
year. A Joint Session was scheduled for July 29, 2019 and Staff was seeking the Council's direction for any other
potential agenda items.
Mayor Sanders commented that the Town and the Trophy Club Municipal Utility District (TCMUD) No. 1 have had
discussions over the past year regarding the Annex Building and the former Police Department building. One of
the objectives was to figure out how to properly remove the former Police Department building from the property.
Another topic that has been discussed was the TCMUD No. 1 Maintenance Barn that the Town currently occupies.
He requested to add an item for future planning of the replacement of the Fire Truck since it may be placed under
the Town at some point. He would like to have an understanding of the debt obligation.
Council Member Shoffner suggested reaching out to the TCMUD No. 1 General Manager to see if they had an
interest in creating a Sunset Committee that would consist of Town Council Members and TCMUD No. 1 Directors.
If there was an interest,then it may be appropriate to annually take action to appoint a Sunset Committee at the
Joint Session meeting in order to help streamline operations.
Steve Flynn,Secretary/Treasurer of the TCMUD No. 1 Board of Directors, recommended that the Mayor reach out
to the President of the TCMUD No. 1 Board of Directors.
No action was taken on this item.
7. Discussion of items for Future Agendas to include agenda items for consideration on the June 25, 2019
Council agenda and items from the Town Council Future Agenda Items list(J.Phillips).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders advised that he would not be present for the June 25, 2019 Council meeting but he would be
participating remotely.
Council Member Shoffner requested to add the following item to the Town Council Future Agenda items list:
Discussion of and take appropriate action regarding drainage issues in Town.
Council Member Geraci requested to add the following item to the Town Council Future Agenda items list:
Discussion of and take appropriate action regarding controlled crossing areas and flashers in Town.
Town Council Minutes June 11,2019 Page 3 of 5
EXECUTIVE SESSION
8. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council convened into executive session to discuss the following:
A) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tern
Jensen and Council Member Shoffner)
2) North of State Highway 114,west of Trophy Club Drive(J. Phillips)
B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation and duties of a public officer or employee:
1) Council Finance Subcommittee(J.Phillips)
2) Town Manager position(J.Phillips)
C) Section 551.087 Deliberation regarding Economic Development Negotiations under Subsection (1) to
discuss or deliberate regarding commercial or financial information that the governmental body has
received from a business prospect that the governmental body seeks to have locate,stay,or expand in
or near the territory of the governmental body and with which the governmental body is conducting
economic development negotiations and Subsection (2) to deliberate the offer of a financial or other
incentive to a business prospect that the Town seeks to have locate within the territory of the Town:
1) North of State Highway 114,east of Trophy Club Drive and west of Town limits(Mayor Sanders)
CONVENED INTO EXECUTIVE SESSION-START TIME—7:50 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—9:20 P.M.
RECONVENED INTO REGULAR SESSION
9. Consider and take appropriate action regarding appointing three (3) Council Members to a Council
Subcommittee formed for the purpose of providing fiduciary oversight of the budget, as well as providing
input regarding the administration of the budget and the budget process(J.Phillips).
Motion:
Motion made by Council Member Bone, seconded by Council Member Geraci, to appoint Mayor Sanders, Mayor
Pro Tern Jensen, and Council Member Shoffner to serve on the Council Finance Subcommittee formed for the
purpose of providing fiduciary oversight of the budget, as well as providing input regarding the administration of
the budget and the budget process.
Motion carried unanimously 5-0-0.
10. Consider and take appropriate action regarding the Executive Session(J.Phillips).
Motion:
Motion made by Mayor Pro Tem Jensen, seconded by Council Member Shoffner, to approve the Letter of
Agreement for mutual access driveway improvements at 91 Trophy Club Drive.
Mayor Pro Tern Jensen advised that the Letter of Agreement was to assist in opening the driveway in front of Meat
U Anywhere for the benefit of the shopping development at that corner.
The vote was taken.
Motion carried unanimously 5-0-0.
Town Council Minutes June 11,2019 Page 4 of 5
Council Member Shoffner thanked Staff for working on this item.
Mayor Sanders remarked that Meat U Anywhere had already signed the Letter of Agreement and Staff had
obtained an estimate for the replacement of the existing mutual access driveway.
Motion:
Motion made by Council Member Geraci, seconded by Mayor Pro Tem Jensen, to approve the Interim Town
Manger position as discussed during Executive Session.
Motion carried unanimously 5-0-0.
ADJOURN
Mayor Sanders adjourned the meeting at 9:23 p.m.
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Holly Fim.r=.,Town Secretar Nick Sanders, Mayor
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Town Council Minutes June 11,2019 Page 5 of 5