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Animal Shelter Advisory BoardPage 1 of 26Meeting Date: October 29, 2018
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Animal Shelter Advisory BoardPage 2 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-531-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/25/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Receive Police Chief Arata’s update and provide input regarding the following:
*Freedom Dog Park Parking Lot Cameras
Attachments:
DateVer.Action ByActionResult
Receive Police Chief Arata’s update and provide input regarding the following:
*Freedom Dog Park Parking Lot Cameras
Animal Shelter Advisory BoardPage 3 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-515-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Consider and take appropriate action regarding the minutes dates June 19, 2018.
Attachments:
EXHIBIT 1A - JUNE2018 MINUTES FROM REGULAR SESSION.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the minutes dates June 19, 2018.
Animal Shelter Advisory BoardPage 4 of 26Meeting Date: October 29, 2018
MINUTES FROM REGULAR SESSION
ANIMAL SHELTER BOARD
FOR THE TOWN OF TROPHY CLUB
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
Tuesday, June 19, 2018 at 6:30pm.
The Animal Shelter Board for the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, June 19, 2018. The meeting was held within the boundaries of the Town and was open to
the public.
STATE OF TEXAS §
COUNTY OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Dr. Rachel Speed – Veterinarian
Sgt. Tony Simmons – Municipal Official
Kristyn Dobson, ACO – Animal Shelter Operations
Susan Edstrom – Chair
Chuck Hall – Resident
Philip Shoffner – Counsel Liaison
BOARD MEMBERS ABSENT:
Pamela Swan – Resident
STAFF AND GUEST(S) PRESENT:
Patrick Arata, Chief of Police
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Edstrom called the meeting to order and announced a quorum at 6:32 p.m.
CITIZEN PRESENTATIONS
No citizens addressed the Commission.
Regular Session
1.2018-267-TConsider and take appropriate action regarding the Minutes dated
January 16, 2018.
Chairman Edstrom motioned to move item number 2 to item number 1 including a tour of
the shelter. Chuck Hall seconded motion.
Animal Shelter Advisory BoardPage 5 of 26Meeting Date: October 29, 2018
Chair Edstrom introduced the minutes and Susan Edstrom made a motion to approve the
minutes with the necessary changes to voting totals to reflect 6 instead of 7. Chuck Hall
made a second to the motion. Motion passed 5 to 0, unanimous approval.
2.2018-268-TReceive an update from Animal Control Officer Kristyn Dobson
regarding the Animal Shelter Program; discussion of same.
Chairman Edstrom motioned to move item number 2 to item number 1 including a tour of
the shelter. Chuck Hall seconded motion. Dr. Rachel Speed signed the inspection sheet to
complete the approval of the Trophy Club Animal Holding Facility.
3.2018-287-TReceive an update from Animal Control Officer Kristyn Dobson
regarding the Animal Shelter Volunteer Program; discussion of same.
Animal Control Officer Kristyn Dobson handed out the updated application for volunteers,
along with approval of age restriction for volunteers to be 18 or older. General workings of
the Animal Holding facility were addressed and explained. A training session was
undetermined at this time.
4.2018-288-TReview the roles and responsibilities of the Animal Shelter Board;
discussion of same.
Attorney David Dodd was unavailable at this time. Chairman Edstrom motioned to defer
this time, and for it to be rescheduled and addressed at the next board meeting. Chuck Hall
seconded. Motion passed unanimously, 5 to 0.
ADJOURN
Chairman Edstrom made a motion to adjourn at 7:14 PM; motion seconded by Chuck Hall. Motion
approved by a vote of 5 to 0.
The meeting adjourned at 7:14 PM.
Patrick Arata Susan Edstrom
Board Liaison Chairman
Animal Shelter Advisory BoardPage 6 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-523-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Review the roles and responsibilities of the Animal Shelter Board.
Attachments:
EXHIBIT 9A - Animal Shelter Board Ordinances.pdf
DateVer.Action ByActionResult
Review the roles and responsibilities of the Animal Shelter Board.
Animal Shelter Advisory BoardPage 7 of 26Meeting Date: October 29, 2018
ARTICLE 2.04 ANIMAL SHELTER ADVISORY BOARD
Sec. 2.04.001 Creation; organization
The town council does hereby create an advisory committee for its animal shelter to be named
the “Trophy Club Animal Shelter Advisory Board,” which board shall meet at least three (3)
times annually and shall be comprised of at least one (1) licensed veterinarian, one (1) county
or municipal official, one (1) person whose duties include the daily operation of an animal
shelter, one (1) representative from an animal welfare organization, and two (2) residents from
the community. (Ordinance 2013-19, sec. 2, adopted 8/5/13; Ordinance 2013-37 adopted
10/7/13)
Sec. 2.04.002 Appointment; terms
The members of the Trophy Club Animal Shelter Advisory Board shall serve at the pleasure of
the town council. Members' terms shall be staggered as set forth herein, and terms shall expire
on September 30th of the designated year. Positions on the board shall be numbered 1 through
6. Position 1shall serve an implementation term that shall expire on September 30th of 2016
and shall expire thereafter in even-numbered years. The terms of positions 2 and 3 on the board
shall also expire in even-numbered years. The terms of positions 4, 5, and 6 shall expire in odd-
numbered years. Upon expiration of the implementation term set forth above, all six (6) seats
shall be appointed to serve on a regular two (2) year term interval. (Ordinance 2013-19, sec. 3,
adopted 8/5/13; Ordinance 2014-24 adopted 8/26/14; Ordinance 2015-27 adopted 9/22/15)
Sec. 2.04.003 Staff liaison
The chief of police or his designee shall serve as a liaison (hereinafter “staff liaison”). The staff
liaison shall be the point of contact for members, and it shall be the responsibility of the staff
liaison to schedule meetings, to post agendas, and to provide information necessary for the
TrophyClub Animal Shelter Advisory Board to perform its duties. (Ordinance 2013-19, sec. 4,
adopted 8/5/13)
Sec. 2.04.004 Duties of board
Duties of the board shall include the making of recommendations to the town council concerning
the town's animal shelter and the shelter's compliance with chapter 823 of the Health and Safety
Code, as amended, and all other applicable state and local laws. (Ordinance 2013-19, sec. 5,
adopted 8/5/13)
Sec. 2.04.005 Meetings
All meetings shall be open to the public and shall be held in accordance with the Texas Open
Meetings Act and with the parameters set forth in this article. The staff liaison shall work with the
Trophy Club Animal Shelter Advisory Board to determine appropriate meeting dates and times
as necessary to fulfill all legal obligations, with a minimum of three (3) meetings of the board
being required annually. (Ordinance 2013-19, sec. 6, adopted 8/5/13)
Animal Shelter Advisory BoardPage 8 of 26Meeting Date: October 29, 2018
Sec. 2.04.006 Staff liaison duties
The staff liaison shall attend all meetings, shall be responsible for preparation and posting of the
meeting agendas, and shall ensure that minutes are prepared for the board's review and action.
The staff liaison shall be responsible for ensuring that all clerical support is provided by town
staff. (Ordinance 2013-19, sec. 7, adopted 8/5/13)
Animal Shelter Advisory BoardPage 9 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-516-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Receive and update on Animal Control Officer Kristyn Dobson’s training and current certifications.
Attachments:
DateVer.Action ByActionResult
Receive and update on Animal Control Officer Kristyn Dobson’s training and current certifications.
Animal Shelter Advisory BoardPage 10 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-517-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Discussion of solidifying assistance from Dr. Rachel Speed and Trophy Club Animal Hospital for sick
and/or injured stray dogs that are scheduled to be impounded.
Attachments:
DateVer.Action ByActionResult
Discussion of solidifying assistance from Dr. Rachel Speed and Trophy Club Animal Hospital for sick and/or injured stray
dogs that are scheduled to be impounded.
Animal Shelter Advisory BoardPage 11 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-518-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Discussion of improvement and clarification of volunteer communications and procedures.
Attachments:
DateVer.Action ByActionResult
Discussion of improvement and clarification of volunteer communications and procedures.
Animal Shelter Advisory BoardPage 12 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-519-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Discussion of Register Rover campaign.
Attachments:
EXHIBIT 5A.pdf
EXHIBIT 5B.pdf
EXHIBIT 5C.pdf
DateVer.Action ByActionResult
Discussion of Register Rover campaign.
Animal Shelter Advisory BoardPage 13 of 26Meeting Date: October 29, 2018
REGISTER
ROVER
CAMPAIGN
ANIMAL
Did you know registering your pet can help
our officers get your dog home to you fast-
er? They DO! When you Register Rover,
CONTROL
your name, address, microchip number and
description of the dog is all placed in a secure
database. Our Animal Control Officer
2018
(ACO) has successfully returned four animals
recently because she was able to find their
address by their description and knowing the
cross streets where they were found (tags
were not on and no microchip). So why wait?
Town tags are now FREE to residents. Sign
Trophy Club
up today! When your pet is no longer with
you, you can call and ask the ACO to update
NON EMERGENCY:
the database.
972-434-5500 EXT 9
The two most frequent ways pets get out
Presented by
are: 1. when friends or family visit or that
The Town of Trophy Club
delivery comes and the door is held open
just a bit too long. Put your pets in a room
or behind a gate during those times. 2. Gates
ANIMAL CONTROL
are not shut properly by the pool guy, the
lawn guy, the cable guy, etc.
Check gates frequently, especially after
storms or strong winds or visits by those
professionals.
ONE TROPHY WOOD DRIVE
REGISTER ROVER!
TROPHY CLUB, TEXAS
76262
www.TrophyClub.org
Phone: 682-237-2960
Fax: 682-237-2997
E-mail: aimalservices@trophyclub.org
Animal Shelter Advisory BoardPage 14 of 26Meeting Date: October 29, 2018
WHAT IS THIS WARNING ON MY DOOR?
FREQUENTLY ASKED
QUESTIONS:
Animal Control has switched to hanging yellow
ordinance violation notices on the doors of
ORDINANCES
HOW DO WILDLIFE TRAP RENTALS WORK?
residences that have had complaints called in
you need to be familiar
and were confirmed by an officer. They are
The Town of Trophy Club rents animal traps at $25 a
with in Trophy Club
simply warnings and do not mean that you are
one-week rental period. This deposit is fully refundable
required to pay a fine or that you will receive
upon return of the trap in the same condition it was rent-
DEFECATION OF ANIMALS ON PUBLIC
any surprise citations in the mail. These notices
ed. Wildlife is picked up from the traps Mon-Thurs using
AND PRIVATE PROPERTY SEC 2.01.009
are warnings and notifications of an ordinance
the Non-Emergency Phone Number.
you may or may not have known existed. Tro-
It is unlawful for any person to fail at
WHAT DO I DO IF I FIND A LOOSE DOG?
phy Club Animal Control is always open to an-
promptly removing and disposing
Call the Non-Emergency Number, it will connect you to
swering any questions you may have about wild-
of the defecation of their pet(s) either
dispatch and Trophy Club Officers will respond. An on-
life and animal related laws.
on public or private property.
duty officer will be assigned the call and will respond to
ANIMALS AT LARGE SEC 2.01.010
the call by either contacting the town Animal Control
No domesticated dog is allowed to be
Officer or the Town Vendor, Brian Hall.
unrestrained on any public or pri-
WHAT IS THE LEGAL REQUIREMENT FOR TETHERING?
vate property, with the exception of
In Trophy Club, animals are not allowed in the open bed
Freedom Dog Park. Invisible fences
of a moving vehicle. Dogs are also not allowed to be left
must be registered with the town or
A N I M A L S E R V I C E S
outside unattended by use of a restraint that unreasona-
the dog roaming without restraint will
bly limits the dogÔs movements. The restraint must be a
V O L U N T E E R P R O G R A M
be considered Ñat largeÒ and may be
length shorter than the greater of 5 times the length of
impounded.
Trophy Club Animal Services is always looking
the dog or 10ft. The collar may not be a pinch-type,
ANIMAL NOISE SEC 2.01.012
for volunteers who wish to help take care of
prong-type, or choke-type. Dogs who are left outside for
the dogs that are impounded at the townÔs ani-
Animals are not allowed to cause loud
long periods of time must have an adequately sized dog
and unusual frequent barking, howling, mal kennel. For more information, please email
house and access to water unaffected by hot or cold tem-
or other noise for over 15 minutes AnimalServices@trophyclub.org
perature.
unprovoked by human contact.
Animal Shelter Advisory BoardPage 15 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 16 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 17 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-520-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Receive clarification of impoundment requirements for Animal Shelter Volunteers.
Attachments:
EXHIBIT 6A.pdf
DateVer.Action ByActionResult
Receive clarification of impoundment requirements for Animal Shelter Volunteers.
Animal Shelter Advisory BoardPage 18 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 19 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-522-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Discussion of current adoption requirement for impounded dogs at the end of the required
impoundment holding period.
Attachments:
EXHIBIT 8A.pdf
EXHIBIT 8B.pdf
DateVer.Action ByActionResult
Discussion of current adoption requirement for impounded dogs at the end of the required impoundment holding period.
Animal Shelter Advisory BoardPage 20 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 21 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 22 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 23 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 24 of 26Meeting Date: October 29, 2018
Animal Shelter Advisory BoardPage 25 of 26Meeting Date: October 29, 2018
1 Trophy Wood Drive
Town of Trophy Club
Trophy Club, Texas 76262
Legislation Details (With Text)
File #: Version:Name:
2018-521-T1
Type:Status:
Agenda ItemRegular Session
File created:In control:
10/24/2018Animal Shelter Advisory Board
On agenda:Final action:
10/29/2018
Title:
Discussion of scheduling an Animal Shelter Volunteer training session date.
Attachments:
DateVer.Action ByActionResult
Discussion of scheduling an Animal Shelter Volunteer training session date.
Animal Shelter Advisory BoardPage 26 of 26Meeting Date: October 29, 2018