Minutes TC 10/23/2018 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,OCTOBER 23,2018,7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club,Texas, met in a Regular Session on Tuesday,October 23, 2018. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem, Place 6
Alicia L. Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
STAFF PRESENT:
Tom Class Town Manager Mike Pastor Information Services Manager
David Dodd Town Attorney Jonathan Phillips Director of Administrative&Financial Services
Holly Fimbres Town Secretary/RMO Tommy Uzee Director of Community Development
Tony Jaramillo Director of Parks and Recreation Steve Woodard Police Captain
Jill Lind Communications&Marketing Manager Steve Zieverink Information Services Specialist
Lisa Payne Town Planner
Mayor Sanders announced the date of Tuesday, October 23, 2018, called the Town Council to order and
announced a quorum at 7:00 p.m.
The Invocation was offered by Mayor Sanders.
The Pledges to the American Flag and Texas Flag were led by Council Member Rowe.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class'update and provide input regarding the following(T.Class):
• Early Voting—Began October 22nd and will run through November 2nd with times and locations posted
on the Town's website. The closest early voting site for Denton County residents was the Roanoke Public
Library and the closest early voting site for Tarrant County residents was Southlake Town Hall.
• Fall Community Garage Sale—Would be held on October 27th, from 8:00 a.m.to 1:00 p.m. and the cost
for a garage sale permit was $20. Net proceeds from permit sales benefit the scholarship program for
graduating high school seniors from Byron Nelson High School. Any unsold items could be brought to
donation trucks in the Tom Thumb parking lot starting at 1:00 p.m.
• Prescription Drug Take Back — Scheduled for October 27th, from 10:00 a.m. to 2:00 p.m. The Police
Department was partnering with the Drug Enforcement Administration to focus on removing potentially
dangerous controlled substances from our Town's medicine cabinets. Take-back day provides an
opportunity for residents to surrender expired, unwanted, or unused pharmaceutical controlled
substances and other medications to the Trophy Club Police Department for destruction.
• Veterans Day Ceremony — Will be held on November 11th at 2:00 p.m. at the Veterans Memorial to
honor all military branches and to those who honorably serve our nation.
• Fire Grants — The Fire Department successfully sought and was awarded a grant from the Federal
Emergency Management Agency that will help offset the cost associated with the Fire Marshal position.
The$105,000 grant was awarded in September 2018 and would fully support the hiring, equipping,salary,
and benefits for the full-time Fire Marshal position. This was a one year grant and was renewable for up
to three years and would be of no cost to the Town. The acceptance of the grant was contingent upon
$5,200 in matching funds that would be provided by the Trophy Club Municipal Utility District (TCMUD)
No. 1. Additionally, the Fire Department was awarded a grant through Firehouse Subs Public Safety
Foundation in the amount of$21,900 for the purchase of 14 automated external defibrillator devices to
be distributed throughout the Town.
• Strategy Map — Unveiled the affixed Strategy Map in the Council Chambers. The Strategy Map was
designed to serve as a guide for day-to-day to year-to-year operations of the Town, which encompasses
the Council's vision, mission, priorities,and goals that was tied to the Staff's merit raise evaluation system
that was anchored by the core values. Moving forward,Staff Reports would include a link to the priorities
and goals to help ensure that Staff's efforts aligned with the Strategy Map.
2. Receive Town Council Liaison update;discussion of same(H.Fimbres):
*Parks and Recreation Board,October 15,2018
Council Liaison-Council Member Alicia Fleury
Council Member Fleury advised that she was unable to attend the October 15th Parks and Recreation Board
meeting; however the following topics were discussed by the Board:
• Playgrounds were being renovated;
• A new swing that was compliant with Americans with Disabilities regulations would be installed at Dino
Playground;
• Jagger's Journey playground equipment would be installed at Harmony Park;
• Medians were being renovated along Indian Creek;
• Replacement of trees that have outlived their purpose;
• Cameras will be installed at Independence Park East and Freedom Dog Park;
• Staff will begin planting winter annuals throughout Town next week;
• Ongoing Recreation activities include 10 bocce ball teams, 11 kickball teams, and almost enough teams
for flag football;
• Trophy Club Park renovations have begun with the painting of restrooms and guard shack and installation
of a VENTEK system;
• Winterization of the Community Pool has begun;
• Community Night was rescheduled to November 3rd due to weather;
• Upcoming events included goat yoga, Fright Lights Yard Contest, Family Camp Out, Christmas Light
Contest, Gingerbread House Decorating, Letters to Santa,and Christmas in the Park;and
• Possible grants for a pocket park in Canterbury Hills in 2020;and
• Possible creation of a Parks and Recreation scholarship to a Byron Nelson High School student in Fiscal
Year 2019-2020.
Council Member Jensen inquired about the installation of cameras at Independence Park East and Freedom Dog
Park. Director of Parks and Recreation Jaramillo responded that Staff took the opportunity to piggy back off the
purchase of two cameras at Freedom Dog Park to include two cameras at Independence Park East.
Council Member Jensen asked if this was done with the approval of the Police Chief and inquired what the total
cost was for the cameras. Director of Parks and Recreation Jaramillo responded that it was and that it was
approximately$5,000 for the cameras at Independence Park East.
Town Council Minutes October 23,2018 Page 2 of 9
Council Member Jensen inquired if the cameras would offer live feed. Police Captain Woodard responded that the
cameras would be a live feed and that he would have to obtain the cost for the cameras at Freedom Dog Park.
Council Member Jensen commented that additional information was needed. Town Manager Class responded
that additional information would be provided.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated October 9,
2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding Requisition Requests for the procurement of an accessible
playground and Poured-in-Place Rubber Surfacing for the Town of Trophy Club; and authorizing the Mayor
or his designee to execute all necessary documents.(T.Jaramillo).
Motion:
Motion made by Mayor Pro Tem Shoffner, seconded by Council Member Rowe, to approve the Consent Agenda
Items No.3 and 4.
Motion passed unanimously 7-0-0.
REGULAR SESSION
5. Case PD-AMD-18-002(BNHS Addition Ph 2)
A) Conduct a Public Hearing regarding a request to amend Ordinance No. 2018-13 P&Z, Planned
Development District No.28,in order to provide a site plan package for a proposed building addition at
Byron Nelson High School,within the Northwest Independent School District boundaries,on a property
containing approximately 93 acres of land and generally located northeast of the intersection of Bobcat
Boulevard and Marshall Creek Road,within Trophy Club's Town limits(L. Payne).
Mayor Sanders opened the public hearing at 7:15 p.m.
Town Planner Payne stated that the purpose of this item was to consider an amendment to Planned Development
(PD)28. The strategic links were 1) Nature and Beautification -Improve the aesthetic and recreational value of the
Town and 2) Infrastructure and Development - Collaborate effectively with other governmental entities.
Northwest Independent School District (NISD) was requesting approval of the site plan package for a proposed
building addition and entry plaza, primarily located on the eastern end of the high school. The existing cul-de-sac
would be replaced with a courtyard and a surrounding three-story building addition that would match the existing
school. In addition, an entry plaza would be created in the parking lot of the front entrance to the school that will
provide a live landscape walkway from the stadium to the school. The proposal met all the parking, landscaping,
masonry, and lighting requirements. Additionally, the Planning and Zoning (P&Z) Commission considered this
request at their October 4, 2018 meeting and confirmed that the exterior building materials matched the school
and were the same materials used for the field house. The P&Z Commission recommended approval as presented
and Staff recommended approval.
Mayor Sanders closed the public hearing and reconvened into Regular Session at 7:18 p.m.
Town Council Minutes October 23,2018 Page 3 of 9
B) Consider and take appropriate action regarding a request to amend Ordinance No. 2018-13 P&Z,
Planned Development District No. 28, in order to provide a site plan package for a proposed building
addition at Byron Nelson High School,within the Northwest Independent School District boundaries,on
a property containing approximately 93 acres of land and generally located northeast of the
intersection of Bobcat Boulevard and Marshall Creek Road,within Trophy Club's Town limits(L.Payne).
Tim McClure and Sarah Stewart with NISD, Matt Davis with Perkins+Will, and Rob Morse with RLK Engineering
were available for questions.
Motion:
Motion made by Council Member Jensen,seconded by Council Member Rowe,to approve Ordinance No. 2018-26
P&Z as presented, amending Ordinance No. 2018-13 P&Z, PD District No. 28, in order to provide a site plan
package for a proposed building addition at Byron Nelson High School, within the NISD boundaries, on a property
containing approximately 93 acres of land and generally located northeast of the intersection of Bobcat Boulevard
and Marshall Creek Road,within Trophy Club's Town limits.
Motion passed unanimously 7-0-0.
6. Case O-AMD-17-004(Artificial Turf)
A) Conduct a Public Hearing regarding a Town-initiated request to amend Landscaping Regulations in
Section 14.02.352(d)(5) and Section 14.02.352(g)(5) of the Trophy Club Code of Ordinances to allow
artificial turf on residentially zoned properties(T.Uzee).
Mayor Sanders opened the public hearing at 7:19 p.m.
Director of Community Development Uzee stated that the purpose of this item was to consider amending the
landscape ordinance to allow artificial turf on residentially zoned properties. The strategic link was Nature and
Beautification - Maintain Town assets, services, and codes of ordinances that preserve the natural beauty of the
Town. On December 12, 2017, Council directed Staff to review guidelines to allow artificial turf on residentially
zoned properties. On February 13, 2018,Staff presented guidelines to allow artificial turf in rear yards if a grading
plan proved that a drainage problem would not be resulted. Staff was given additional direction to prepare an
ordinance that allowed artificial turf in backyards, front yards, and side yards. The P&Z Commission considered
this item at their October 4, 2018 meeting and recommended approval of Staff's proposal with the following
conditions:
• Turf is limited to areas not visible to public view;
• A permit will be required prior to installation;and
• Only on lots that do not abut a golf course.
Staff recommended approval of Ordinance No.2018-27 P&Z as presented.
Mayor Sanders closed the public hearing and reconvened into Regular Session at 7:23 p.m.
B) Consider and take appropriate action regarding an Ordinance for a Town-initiated request to amend
Landscaping Regulations in Section 14.02.352(d)(5)and Section 14.02.352(g)(5)of the Trophy Club Code
of Ordinances to allow artificial turf on residentially zoned properties(T.Uzee).
Mayor Pro Tem Shoffner requested clarification if Staff was not incorporating the P&Z Commission
recommendations. Director of Community Development Uzee responded that Staff did not include the P&Z
Commission's recommendations in the ordinance presented to the Council for approval.
Mayor Pro Tern Shoffner agreed with Staff's recommendation because the Council brought this item to Staff's
attention partly due to a fellow resident expressing their desire to be allowed to install artificial turf in their
backyard. The resident had been turned down on their final pool inspection because they had installed artificial
turf. As it stood today,there were about 30 to 35 residents who had artificial turf. The main reason he originally
requested this item was specific to water conservation. He explained that the TCMUD No. 1 had an Emergency
Water Demand Management Plan that started in 1993 and in 2009 it was changed to a Drought Contingency Plan.
Town Council Minutes October 23,2018 Page 4 of 9
In 2011,the Drought Contingency Plan was updated because at that point in time Texas was experiencing a major
drought. The U.S. Drought Monitor started in 2000. Since 2000, the longest duration of drought in Texas lasted
271 weeks beginning on May 4,2010 and ending on July 7, 2015. The most intense period of drought occurred the
week of October 4, 2011 where D4 affected 87.99 percent of Texas land. D4 was classified as an exceptional and
widespread crop/pasture losses and shortages of water creating water emergencies. The Town of Trophy Club
receives about 33 inches of rainfall each year but around 2012 to 2013, the Town only received about 23 to 24
inches of rainfall all year. The TCMUD No. 1 instituted Stage 1 Drought Contingency in 2011, which restricted
residents to only being allowed to water twice a week. The drought worsened and at the beginning of 2015,the
TCMUD No. 1 instituted Stage 2 Drought Contingency, which only allowed residents to water once a week. The
Town was now out of Stage 1 and Stage 2 because the area experienced large amounts of rain, but the Town was
under a Water Conservation Plan that allowed residents to only water twice a week. The reason that artificial turf
should be an allowable use was due to water conservation. For the first time last year, one billion gallons was
pumped through the Trophy Club system compared to 2013/2014 when about 18,000 gallons per resident was
pumped on average. Therefore, it would be hypocritical of the Council to advocate water conservation and only
allow artificial turf in the backyards of residential properties. Additionally, he inquired if it was a code violation if a
resident's yard or live landscape died. Director of Community Development Uzee responded that was correct and
that the resident would have 45 days to replace it.
Council Member Jensen inquired why the P&Z Commission recommended that a permit be required prior to
installation when Staff was recommending submission of a certified grading plan prepared by a registered surveyor
of the State of Texas for review and approval by the Building Official. Jeffrey Beach, Chairperson of the P&Z
Commission, responded that the Commission desired to have an inspection performed to ensure that the artificial
turf was installed per the manufactures specifications and to ensure that homeowners were not installing artificial
turf without a permit. The P&Z Commission did not have an issue with having artificial turf installed in backyards,
their concerns were the pooling effect because it does not absorb as fast and how it would affect drainage for
neighbors.
Council Member Jensen commented that Staff was proposing that a resident submit a certified grading plan which
should handle the drainage concern without the need for a permit. Additionally, he agreed with the comments
made by Mayor Pro Tern Shoffner and stated that he was a supporter of land owner rights. He noted that a permit
was not needed to install sod.
Council Member Kurtz asked why the P&Z Commission recommended that turf be limited to areas not visible to
public view. He remarked that trees in backyards tend to hinder the growth of grass and inquired if they were
concerned that artificial turf would not look as good as natural grass. Mr. Beach responded that they were trying
to maintain some type of control because there were variations of colors and types of artificial turf.
Council Member Kurtz commented that there were also different types of grass that residents could install.
Council Member Rowe preferred not to mandate aesthetics in such detail but instead leave that for the discretion
of homeowner associations. He asked if a grading plan was required if someone wanted to pour a large slab or
install crushed granite in their backyard up to the drainage easement. Director of Community Development Uzee
responded that a grading plan would not be needed as long as the slab was less than 24 inches above grade.
Council Member Rowe asked if a resident would be liable for damages if they impacted drainage, whether it was
by modifying the drainage easement or by impacting adjacent neighbors. Director of Community Development
Uzee responded that the resident would be liable for damages.
Mayor Sanders generally supported the idea of a permit to help control the submission of a grading plan and
preferred that a final inspection be required. He did not want to get overly specific about color ranges but he was
concerned that someone may want to paint a logo on their artificial turf.
Council Member Lamont agreed that proper permitting should be in place due to the flow of water. He
commented that it was difficult to get grass to grow under mature trees and agreed that overall drought was an
issue.
Town Council Minutes October 23,2018 Page 5 of 9
Council Member Fleury commented that most residents would install artificial turf to help make their yards look
better. She suggested implementing certain parameters such as certain allowed types and colors as opposed to
turf only being limited to areas not visible to public view.
Mayor Pro Tem Shoffner remarked that if the Council approved the ordinance as it was presented, without any
specific guidelines, it would restrict the Code Enforcement Officer from taking any future action should an issue
arise, such as the artificial turf not being fastened down. Therefore, he felt that certain guidelines should be
implemented and he provided a few examples that other municipalities had adopted:
• Synthetic turf shall simulate the appearance of live turf,organic turf,grass,sod,or lawn;
• Be as a type known as cut pile infill with pile fibers with a minimum height on 1.75 inches;
• Be manufactured from polyethylene monofilament;
• Be affixed to a permeable backing;
• Have a minimum eight year no fade warranty;
• The use of indoor or outdoor plastic or nylon carpeting as a replacement for natural or synthetic turf shall
be prohibited;
• Installation should be installed by a licensed professional pursuant to manufacturers' requirements;
• Be installed over a subgrade prepared to provide positive drainage on an evening graded mass of
compacted coarse,crushed, rock,or aggregate material;
• Be anchored at all edges and seams;
• A drainage system shall be installed underneath the turf to prevent excess runoff from pooling;
• Where multiple panels are used to change from one panel to the next shall be readily visible and seams
shall be joined in a tight and secure manner;and
• An infill medium consisting of clean silica sand or other approved mixtures shall be brushed into the fibers
to ensure that the fibers remain in an upright position and to provide ballast that will help hold the turf in
place and provide a cushioning effect.
Mayor Pro Tem Shoffner suggested that the Council discuss incorporating some of these options and to refer this
item to the next Council meeting. He wanted to ensure that guidelines were established in order to allow the
Code Enforcement Officer to have some leverage on enforcing any issues that may arise in the future.
Main Motion:
Main Motion made by Council Member Jensen, seconded by Council Member Rowe, to approve Ordinance No.
2018-27 P&Z, a Town-initiated request to amend Landscaping Regulations in Section 14.02.352(d)(5) and Section
14.02.352(g)(5) of the Trophy Club Code of Ordinances to allow artificial turf on residentially zoned properties, as
presented by Staff and not incorporate any of the P&Z Commission's recommendations.
Council Member Rowe commented that he heard a few things that might be sensible to incorporate in the future
but his preference was to proceed with approval. He pointed out that it may not be practical to impose stricter
regulations on residents with artificial turf verses those with grass.
Mayor Sanders spoke against the Main Motion because he preferred to have additional information presented.
Motion to Amend:
Motion to Amend made by Mayor Pro Tern Shoffner,seconded by Council Member Kurtz,to include that synthetic
turf shall 1) simulate the appearance of live turf, organic turf,grass,sod, or a lawn, 2) be a type known as cut pile
infill with pile fibers with a minimum height on 1.75 inches 3) be affixed to a permanent backing; 4) have a
minimum of an eight year no fade warranty; and 5) synthetic turf shall be maintained in green fadeless condition
and free of weeds,debris,tears, holes,and impressions.
Mayor Pro Tem Shoffner preferred to have this item referred to a future meeting in order to address some
sensible recommendations.
Mayor Sanders spoke in favor of the Motion to Amend so that the recommendations could be incorporated into
the Main Motion, but his preference was to refer the item.
Town Council Minutes October 23,2018 Page 6 of 9
Council Member Jensen remarked that a vote in favor of the Main Motion would be for land owner rights.
The vote for the Motion to Amend was taken,to include that synthetic turf shall 1) simulate the appearance of
live turf, organic turf, grass, sod, or a lawn; 2) be a type known as cut pile infill with pile fibers with a minimum
height on 1.75 inches;3) be affixed to a permanent backing;4) have a minimum of an eight year no fade warranty;
and 5) synthetic turf shall be maintained in green fadeless condition and free of weeds, debris, tears, holes, and
impressions.
Motion to Amend carried 5-2-0, with Mayor Sanders, Mayor Pro Tern Shoffner, and Council Members Fleury,
Kurtz,and Lamont voting for and with Council Members Jensen and Rowe voting against.
Council Member Fleury believed that the Motion to Amend gave reasonable parameters but she agreed that other
issues may arise in the future.
Council Member Rowe supported allowing the ability for residents to install artificial turf. He was not in favor of
imposing stricter restrictions on residents with artificial turf compared to those with regular grass, such as the
restriction that their yard had to be free of weeds.
Council Member Lamont commented that the item should be delayed because there were too many unknowns
that needed to be evaluated.
Motion to Refer:
Motion to Refer made by Mayor Sanders,seconded by Council Member Lamont,the entire matter of Agenda Item
No.6B to the next Council meeting.
Council Member Jensen spoke against the Motion to Refer because he supported closing the matter and moving
onto other business.
The vote for the Motion to Refer was taken,the entire matter of Agenda Item No.6B to the next Council meeting.
Motion to Refer carried 4-3-0, with Mayor Sanders and Council Members Fleury, Rowe, and Lamont voting for
and with Mayor Pro Tern Shoffner and Council Members Jensen and Kurtz voting against.
7. Discussion of items for Future Agendas to include agenda items for consideration on the November 13,2018
Council agenda and items from the Town Council Future Agenda Items list(H. Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders inquired about additional information being provided regarding the details of the installation of
cameras on the November 13, 2018 Council agenda. Town Manager Class responded that Staff should be able to
schedule that.
A) Item No.2 from the Future Agenda Items list:Discussion of Green Ribbon grants for the beautification along
the sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016)
(3-December 13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-April 10, 2018) (7-July 24, 2018)
(8-October 23,2018)
Mayor Sanders advised that the majority of the sound wall had been completed and that he intended to provide
additional details regarding the Green Ribbon Grant process by the December 11,2018 Council meeting.
Town Council Minutes October 23,2018 Page 7 of 9
B) Item No.7 from the Future Agenda Items list:Discussion of and take appropriate action regarding amending
the Town's sign ordinance. (Lamont 7/24/2018) (1-October 23,2018)
Council Member Lamont desired that a complete review of the sign ordinance be performed after the upcoming
November election.
Town Attorney Dodd advised that he provided an email under Attorney-Client privilege regarding political signage.
He mentioned that he has been reviewing ongoing issues of signage in the Tom Thumb complex.
Council Member Rowe preferred that the Town Attorney bring forward any recommendations for items that he
saw as a potential issue for the Town to be able to legally enforce.
Town Attorney Dodd remarked that the Town was bound by the Constitution as opposed to homeowner
associations who were not and they could address signage.
Mayor Pro Tem Shoffner suggested that a review be done specific to temporary signage because previous legal
opinions slightly varied from current legal opinions.
Town Attorney Dodd advised that temporary signage would include school signage and non-profit signage.
Mayor Pro Tem Shoffner commented that he would prefer that the Town Attorney advise where the Town was
deficient within the temporary signage portion of the ordinance.
Town Attorney Dodd remarked that there was a slight portion of the ordinance that was not enforceable in his
opinion.
Mayor Pro Tem Shoffner mentioned that the requirement for written permission to place a sign on commercial
property should be reviewed.
Town Attorney Dodd advised that there was no Constitutional violation specific to that requirement.
Mayor Pro Tem Shoffner suggested that the Town Attorney provide recommendations for any changes that he saw
were necessary.
Mayor Sanders commented that this item could come back for an update at the next Council meeting or a
subsequent meeting.
C) Item No.9 from the Future Agenda Items list: Discussion of and possible action between the Town and EDC
4B regarding long range planning to use the parcel between Bread Winners and Trophy Club Town Hall.
(Sanders 7/24/2018) (1-October 23,2018)
Mayor Sanders inquired when was the target date to schedule a joint meeting between the Council and the
Economic Development Corporation (EDC) 4B. Town Manager Class responded that a date had not been set but
Staff was looking to set a date within the next month or two,and then have EDC 4B meet on a quarterly basis.
Council Member Jensen recommended that the Council could give the liaison direction during the Executive
Session and that information could be provided to the EDC 4B through the liaison without a joint meeting.
Town Council Minutes October 23,2018 Page 8 of 9
EXECUTIVE SESSION
8. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Breach of Contract Issues,Procedures,and Claims(D. Dodd)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase, exchange,
lease, or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
1) North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Shoffner and Council Member Kurtz)
2) North of State Highway 114,west of Trophy Club Drive(T.Class)
C) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation and duties of a public officer or employee:
Quarterly Goals and Objectives for Council Appointed Employees(Town Council)
CONVENED INTO EXECUTIVE SESSION-START TIME—8:06 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—9:23 P.M.
RECONVENED INTO REGULAR SESSION
9. Consider and take appropriate action regarding the Executive Session(H.Fimbres).
Motion:
Motion made by Council Member Rowe, seconded by Council Member Jensen, to direct the Town Manager to
continue engaging with outside legal services as discussed in Executive Session.
Motion passed unanimously 7-0-0.
ADJOURN
Mayor Sanders adjourned the meeting at 9:23 p.m.
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Town Council Minutes October 23, 2018 Page 9 of 9