Minutes TC 08/28/2018 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,AUGUST 28,2018,7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club,Texas, met in a Regular Session on Tuesday,August 28, 2018. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Philip Shoffner Mayor Pro Tem,Place 6
Alicia L. Fleury Council Member,Place 1
Eric Jensen Council Member,Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
STAFF PRESENT:
Tom Class Town Manager Lisa Payne Town Planner
David Dodd Town Attorney Jonathan Phillips Director of Administrative&Financial Services
Holly Fimbres Town Secretary/RMO Tommy Uzee Director of Community Development
Patrick Arata Police Chief Steve Woodard Police Captain
Wade Carroll Fire Chief John Zagurski Finance Manager
Tony Jaramillo Director of Parks and Recreation Steve Zieverink Information Technology Specialist
Mayor Sanders announced the date of Tuesday,August 28,2018,called the Town Council to order and announced
a quorum at 7:00 p.m.
The Invocation was offered by Reverend Edlen Cowley with Fellowship United Methodist Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Fleury.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class'update and provide input regarding the following(T.Class):
• Pet Fest—Scheduled for September 8,2018,from 9:00 a.m.to 11:00 a.m.,at Freedom Dog Park.
• Staffing— Introduction of newly hired Parks Superintendent Marvin Athans who came from the City of
Southlake and offered 15 years of experience.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated August 14,
2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
3. Consider and take appropriate action regarding the financial and variance report and Third Quarter
Financial Statement dated June 30,2018(J.Phillips).
4. Consider and take appropriate action regarding a Resolution of the Town Council authorizing the creation of
an employee benefits trust; designating members to be trustees of said trust; and authorizing the trust to
purchase various forms of insurance for the benefit of town officers,employees,qualified retirees,and their
dependents(J.Phillips).
5. Consider and take appropriate action regarding an Amendment to the Interlocal Agreement between the
Town and Northwest Independent School District for School Resource Officer services for Fiscal Year 2019;
and authorizing the Mayor or his designee to execute all necessary documents(P.Arata).
6. Consider and take appropriate action regarding a Memorandum of Understanding between the Town of
Trophy Club Police Department and the City of Roanoke Police Department (RPD) for authority of the
assigned RPD School Resource Officer(SRO)to act in Trophy Club,Texas;and authorizing the Police Chief or
his designee to execute all necessary documents(P.Arata).
7. Consider and take appropriate action regarding an Ordinance amending Section 12.03.042 of the Town of
Trophy Club Code of Ordinances to amend school zone hours of operation for all school zones within the
Town of Trophy Club and provide an effective date(P.Arata).
Mayor Pro Tern Shoffner requested to remove Agenda Items No.3 and No.7 from the Consent Agenda.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Jensen, to approve the Consent Agenda
Item No.2 and Items No.4 through 6.
Motion passed unanimously 7-0-0.
REGULAR SESSION
3. Consider and take appropriate action regarding the financial and variance report and Third Quarter
Financial Statement dated June 30,2018(J.Phillips).
Mayor Pro Tem Shoffner commended Director of Administrative and Financial Services Phillips and Finance
Manager Zagurski for notating items in their Staff Report that identified items that had been recoded.
Motion:
Motion made by Mayor Pro Tem Shoffner, seconded by Council Member Jensen, to approve the financial and
variance report and Third Quarter Financial Statement dated June 30,2018.
Motion passed unanimously 7-0-0.
7. Consider and take appropriate action regarding an Ordinance amending Section 12.03.042 of the Town of
Trophy Club Code of Ordinances to amend school zone hours of operation for all school zones within the
Town of Trophy Club and provide an effective date(P.Arata).
Mayor Pro Tem Shoffner remarked that the City of Grand Prairie had language on their school zone signs that
school zone hours were in effect when flashing and no timeframes were placed on the signs. He asked if it would
be better practice to adopt a similar policy so that an ordinance change was not required each time school zone
hours changed,which was an added expense to replace the signs to reflect the new hours.
Town Council Minutes August 28,2018 Page 2 of 19
Town Attorney Dodd responded that the signs could have either option but his opinion was that the timeframes
should be established in the Town's Code of Ordinances.
Mayor Pro Tern Shoffner suggested that the timeframes be left broad and that the signs reflect that school zones
were in effect when flashing in order to create flexibility by not having to replace the signs each time there was a
change.
Council Member Jensen inquired if Staff was actually having to replace each sign or just placing a sticker on the
sign to reflect the new hours. Police Chief Arata responded that Staff planned to proceed with stickers, but a
couple of the older signs would need to be replaced.
Motion:
Motion made by Council Member Jensen, seconded by Council Member Lamont,to approve Ordinance No. 2018-
15, amending Section 12.03.042 of the Town of Trophy Club Code of Ordinances to amend school zone hours of
operation for all school zones within the Town of Trophy Club and provide an effective date of August 28,2018.
Mayor Pro Tem Shoffner requested that Staff have the signs reflect that school zone times were in effect when
flashing.
The vote was taken.
Motion passed unanimously 7-0-0.
PUBLIC HEARING
8. Conduct a Public Hearing regarding the proposed fiscal year October 1,2018 to September 30,2019 budget
pursuant to Section 9.05 of the Town Charter; making appropriations and providing for expenditures (J.
Phillips).
Mayor Sanders convened into a Public Hearing at 7:11 p.m. and announced that the Budget would be considered
at the September 11,2018 Council meeting.
There were no individuals present that wished to speak regarding this item.
9. Conduct the First Public Hearing regarding the proposed tax rate for fiscal year October 1, 2018 to
September 30, 2019, and Mayor to announce the date, time and place of the vote on the tax rate (J.
Phillips).
Mayor Sanders announced that the vote for the proposed tax rate of$0.451442 per$100 valuation would be held
on September 25,2018,at 7:00 p.m.at 1 Trophy Wood Drive,Texas 76262.
Director of Administrative and Financial Services Phillips commented that the original intent was to adopt the tax
rate at the September 11, 2018 Council meeting, but State law mandated that the public hearing and the adoption
of the tax rate could not occur at the same meeting.
There were no individuals present that wished to speak regarding this item.
Mayor Sanders closed the Public Hearing and reconvened into Regular Session at 7:14 p.m.
Town Council Minutes August 28,2018 Page 3 of 19
REGULAR SESSION
10. Case Z-18-001 Unzoned Parcels
A) Conduct a Public Hearing regarding a Town-initiated request to zone approximately 2.15 acres of land
to GU Governmental Use District, generally located northeast of SH 114 and 114 Business; to zone
approximately 12.81 acres of land to GU Governmental Use District,generally located south of Indian
Creek Drive and approximately 125 feet west of W. Hillside Place;to zone approximately 0.18 acres of
land to GU Governmental Use District, generally located southwest of the intersection of W. Hillside
Place and Meadowbrook Lane; to rezone approximately 0.57 acres of land from R-10 Single Family
District to GU Governmental Use District,generally located west of the intersection of W. Hillside Place
and Meadowbrook Lane; and to zone approximately 0.51 acres of land to R-10 Single Family District,
generally located south of Indian Creek Drive and approximately 30 feet east of Troon Drive, within
Trophy Club's Town limits(L.Payne).
Mayor Sanders opened the public hearing at 7:15 p.m.
Town Planner Payne advised that this item was originally presented at the June 26, 2018 Council meeting. Based
on Council's direction, Staff assigned GU Governmental Use District zoning to the State-owned property on the
southwest corner of Town and GU Governmental Use District zoning for the Town-owned properties that were
contiguous to Harmony Park.The Planning and Zoning(P&Z)Commission recommended approval of the proposed
zonings and amendments to the zoning map at their August 2,2018 meeting.
There were no individuals present that wished to speak regarding this item.
Mayor Sanders closed the public hearing at 7:16 p.m.
B) Consider and take appropriate action regarding a Town-initiated request to zone approximately 2.15
acres of land to GU Governmental Use District,generally located northeast of SH 114 and 114 Business;
to zone approximately 12.81 acres of land to GU Governmental Use District,generally located south of
Indian Creek Drive and approximately 125 feet west of W. Hillside Place; to zone approximately 0.18
acres of land to GU Governmental Use District, generally located southwest of the intersection of W.
Hillside Place and Meadowbrook Lane; to rezone approximately 0.57 acres of land from R-10 Single
Family District to GU Governmental Use District, generally located west of the intersection of W.
Hillside Place and Meadowbrook Lane; and to zone approximately 0.51 acres of land to R-10 Single
Family District,generally located south of Indian Creek Drive and approximately 30 feet east of Troon
Drive,within Trophy Club's Town limits(L.Payne).
Motion:
Motion made by Council Member Rowe,seconded by Council Member Jensen,to approve Ordinance No. 2018-14
P&Z as presented, regarding a Town-initiated request to zone approximately 2.15 acres of land to GU
Governmental Use District, generally located northeast of SH 114 and 114 Business;to zone approximately 12.81
acres of land to GU Governmental Use District, generally located south of Indian Creek Drive and approximately
125 feet west of W. Hillside Place; to zone approximately 0.18 acres of land to GU Governmental Use District,
generally located southwest of the intersection of W. Hillside Place and Meadowbrook Lane; to rezone
approximately 0.57 acres of land from R-10 Single Family District to GU Governmental Use District, generally
located west of the intersection of W. Hillside Place and Meadowbrook Lane;and to zone approximately 0.51 acres
of land to R-10 Single Family District,generally located south of Indian Creek Drive and approximately 30 feet east
of Troon Drive,within Trophy Club's Town limits.
Motion passed unanimously 7-0-0.
Town Council Minutes August 28,2018 Page 4 of 19
11. Case SP-AMD-18-001(Fellowship United Methodist Church)
Consider and take appropriate action regarding a request to amend the approved Site Plan for Fellowship
United Methodist Church, generally located northwest of Trophy Club Drive and approximately 140 feet
southwest of Indian Creek Drive(L.Payne).
Town Planner Payne advised that the P&Z Commission considered this item at their August 13, 2018 meeting and
recommended approval with the following conditions:
(1)install an 8'tall masonry wall along the northeastern property line of residential Lot 405;
(2)space the perimeter trees at 30'on center and install a 4'tall landscape hedge along Sunset Drive;
(3)approve the pavilion as presented;and
(4)approve the playground with artificial turf as presented.
Since the P&Z Commission meeting, Fellowship United Methodist Church revised their plans to conform to the
recommendations and were proposing to extend the existing 8' tall woodcrete wall along the common property
line with the residence,to add an additional Live Oak tree along Sunset Drive to ensure 30'centers,and to install a
continuous landscape hedge along Sunset Drive to close the gap at the large landscape island.
Reverend Cowley, Fellowship United Methodist Church, commented that they updated their Site Plan following
the P&Z Commission meeting. He advised that they personally spoke with some of their neighbors and that they
were open to any decision that the Council would make. There appeared to be a few options available for the wall
going along Sunset Drive,one option being a 4' masonry wall.
Tommy Raper, Building Committee Chair with Fellowship United Methodist Church, provided a brief summary on
how the church came to this point. Their church has seen significant growth and they were also active with
hosting community events. Limited parking has become an issue for them over the last few years, especially with
the PD 30 development under construction because the area had served as the church's overflow parking. The
church began their campaign in April 2018 to help raise funds for the parking lot expansion, the preschool
playground, and to add an outdoor pavilion on a concrete pad that would act as a basketball court. They have
exhausted their options to manage the overflow in parking, which included additional service times, but the
parking was primarily an issue on Sundays and during special events. The intent was to have the outdoor pavilion
tie into the playground area to create a park like environment and to be used for community activities. There were
a few options that addressed screening with the adjacent residential area within the Town's ordinances for
landscaping, parking,and screening. After working with neighbors on Sunset Drive,they would move forward with
masonry screening on the southwest side instead of providing live screening. The church was fully willing to
discuss and consider any and all options because they desired to be good neighbors and create an environment
where people would feel welcome.
Council Member Jensen inquired what the ordinance required regarding condition number 2,space the perimeter
trees at 30'on center and install a 4'tall landscape hedge along Sunset Drive. Town Planner Payne responded that
the ordinance did require trees to be 30' on center within the landscape ordinance. She explained that condition
No.2 was based on requiring 8 rather than 7 Live Oaks to meet the 30'on center rule.
Council Member Jensen asked if the Town's ordinance required a wall. Town Planner Payne responded that the
landscaping, parking,and screening ordinances had options for walls.
Mayor Pro Tem Shoffner commented that the church was zoned NS Neighborhood Service District. Within that
zoning designation for off-street parking, it read that off-street parking shall be provided in accordance with the
provisions of Section 14.02.353, Off-Street Parking Requirements. In Section 14.02.353, Subsection (1), Alpha (D),
it read that parking facilities that were within sixty feet (60') of a residentially zoned district shall be separated
from said district by a decorative masonry wall at least eight feet(8') high or a combination of berm,fence,or wall
at least eight feet(8')in height.
Council Member Jensen asked if a wall was required per the ordinance or did trees satisfy the portion on Sunset
Drive. Town Attorney Dodd responded that several different ordinances applied to Sunset Drive,which could be a
berm,fence,wall,or landscaping.
Town Council Minutes August 28,2018 Page 5 of 19
Town Planner Payne added that within Section 14.02.352, Landscaping regulations, (h), Requirements for
nonresidential districts and uses, (4), Minimum requirements for off-street parking and vehicular use areas, (B),
Perimeter landscaping,(ii)Whenever an off-street parking or vehicular use area abuts a property zoned or used for
residential purposes, the landscape buffer shall include a wall, fence, hedge, or berm not greater than eight feet
(8')in height nor less than four feet(4')in height.
Council Member Jensen advised that the Council had been contacted by Paul Glaser, Nathan Moses,and Attorney
Debra Edmonson. He wanted to hear from them if an 8' tall woodcrete wall would be acceptable instead of the
trees.
Mayor Sanders acknowledged that 20 people had signed up to speak, which he would get to after Council's
discussion. His interpretation of the Town's ordinances was that the parking ordinance referenced in the NS
zoning district would apply. The word "or" did allow for the Council to choose certain options and still be in
compliance. His perspective was that a wall should be installed to separate the development from the residential
area.
Mayor Pro Tern Shoffner remarked that the zoning below the church was PD 13 and they were required to install
an 8' wall where parking was against residential areas. He believed that the same applied for the NS
Neighborhood Service District to help protect the neighborhood with a wall. Although the Town's Code of
Ordinances allowed for a decorative masonry wall at least eight feet(8') high or a combination of berm, fence, or
wall at least eight feet(8')in height,he felt that the ordinance was leaning towards a masonry wall.
Council Member Rowe remarked that a sensitive concern for residents since he has been on Council was the
transition between residential and nonresidential areas. He pointed out that there was not a definition for a berm
but an 8' in height pile of dirt would not be feasible. The solution to following the Town's Code of Ordinances
would be between a wall or a fence.
Reverend Cowley commented that they would build an 8'masonry wall if that was the desire of the Council and he
reiterated that they wanted to be a good community partner.
Jennifer and Joshua Talbot, 1107 Portland Drive,stated that their property touched the church's property and that
their main focus was safety,privacy,and protection since they had two young children who played outside.
Larry Hoover, 1118 Berkshire Court, was concerned about comments he heard about there being a possible exit
from the parking lot to Portland Drive because drivers would use that as a cut through and endanger children
playing in the street.
Mayor Sanders clarified that an exit from the parking lot to Portland Drive was not in the church's proposal.
Paul Glaser, 1125 Sunset Drive,stated that he spoke at P&Z Commission meeting and let them know that the Town
should do it's best to protect the citizens, their lifestyles, and their security. He commented that his neighbor
hired an attorney and they got a masonry fence and he got bushes. No one had approached them as a
neighborhood before the P&Z Commission meeting. He found out about the proposed expansion when he went to
church and saw their plans. He felt something should be done because no one knew.
Matt Ba!sly, 1108 Sunset Drive,thanked the Council for hopefully agreeing to build a wall. He noted that the plans
did not reflect this, but he was concerned about a possible exit from the parking lot to Portland Drive and the
safety of the children.
Brenda Crayne, 1101 Berkshire Court,agreed with all that had been said.
Debra Edmondson, 1730 Tuscan Ridge Circle, Southlake, was an attorney speaking on behalf of James and Arlene
Sperry who lived at 1136 Sunset Drive, Lot 405. She pointed out that in the Staff Report it stated that"the existing
lot currently abuts lot 405 and is screened by an eight(8)foot woodcrete fence. An eight(8)foot woodcrete fence
Town Council Minutes August 28,2018 Page 6 of 19
along the new portion of the parking lot would properly screen lot 405." The P&Z Commission discussed this and
recommended installing an 8' tall masonry wall along the northeastern property line of residential Lot 405.
Additionally, she was representing Paul and Patricia Glaser who lived at 1125 Sunset Drive, who had already
spoken to the Council about their concerns. She did speak with Mr. and Mrs. Glaser about Council Member
Jensen's earlier inquiry about installing an 8'tall woodcrete wall and they were concerned with the appearance of
a woodcrete wall,especially if it did not have any landscaping.
Council Member Jensen advised that masonry was concrete bricks and woodcrete was concrete; therefore
woodcrete met the masonry requirements.
Don Naron, 1131 Sunset Drive, thanked the Council for considering the installation of a wall. He stated that the
wall was the least that they needed. He commented that the church's parking lot was filled with police activity
around 2:00 a.m. from sketchy activities after the bars closed. He believed that once the Town Center was
developed,even more sketchy activity would occur.
Robbie Cleland, 1109 Wilshire Drive, commented that he has lived in the same house since 1981. He was
concerned about safety, with the Town Center development being across the street, the possible traffic, and the
wall not going all the way to Portland Drive.
David Moreno, 1037 Wilshire Drive,stated that his concerns had been addressed.
David Scott, 1115 Wilshire Drive, believed that Section 14.02.351, Fencing, retaining walls and screening, (k), Non-
living screening, (3), applied in requiring a masonry wall when a nonresidential use abuts a residential lot. He was
concerned that no notice was given before this item went to the P&Z Commission. He believed that a sign should
have been placed out for the public to see that a variance had been requested.
Mayor Sanders clarified that this was not a zoning case and did not require public notice.
Bill Combest, 1108 Wilshire Drive,stated that all his issues had been resolved.
Mayor Sanders called on the following individuals who filled out a Speaker Request form but they chose not to
speak:Sue Smith;Jean Smith; Patricia Glaser; Patricia Tebben; Lloyd Tebben;Elaine Hoover;Joel Crayne;and Lacee
Cleland.
Council Member Jensen requested that if anyone was against a woodcrete wall that they speak on that matter.
Mr.Glaser stated to look around Town and the walls were brick by brick or stone by stone.
Council Member Jensen inquired if The Lakes of Trophy Club Homeowners Association had decided whether or not
to replace their current brick masonry wall with a woodcrete wall. Council Member Lamont responded that they
were going to proceed with masonry brick wall and that woodcrete was either on the inexpensive or expensive
side.
Council Member Jensen asked what would happen next if the P&Z Commission condition No. 1, install an 8' tall
masonry wall along the northeastern property line of residential Lot 405, was approved since there was no
mention of woodcrete. Town Attorney Dodd responded that the church would submit their plans for the fence to
Staff for approval.
Town Council Minutes August 28,2018 Page 7 of 19
Main Motion:
Main Motion made by Council Member Jensen, seconded by Council Member Lamont, to approve Case SP-AMD-
18-001, a request to amend the approved Site Plan for Fellowship United Methodist Church, generally located
northwest of Trophy Club Drive and approximately 140 feet southwest of Indian Creek Drive with the following
conditions recommended by the P&Z Commission that included an exception to No.2:
(1)install an 8'tall masonry wall along the northeastern property line of residential Lot 405;
(2) space the perimeter trees at 30' on center and install a 4' tall landscape hedge along Sunset Drive
install a masonry wall as the ordinance requires along Sunset Drive;
(3)approve the pavilion as presented;and
(4)approve the playground with artificial turf as presented.
Council Member Rowe asked if there was a current drawing that showed the radius for the masonry wall
requirement when a parking area was within sixty feet(60')of residential areas in order to understand how far the
wall would have to extend. Town Planner Payne responded that the wall could be on the property line or
anywhere within the landscape buffer; the purpose of the wall was to separate the parking lot from the
residentially zoned area.
Council Member Fleury wanted to allow the ability for anyone else to speak regarding a woodcrete wall.
Town Attorney Dodd advised that his understanding of the motion on the floor was that it was for masonry and did
not specify woodcrete.
Mayor Pro Tern Shoffner inquired if landscaping was still being required or had it been eliminated. Town Planner
Payne responded that landscaping and screening would both be required. Typically, a masonry wall would have
shrubs or trees that would be allowed on the inside or outside of the wall.
Mayor Pro Tern Shoffner was concerned about landscaping being installed on the outside of the wall because of
possible long term maintenance issues. Although it would help alleviate concerns, he advised that the Council
could not require the church to extend the wall to Portland Drive.
Motion to Table:
Motion made by Mayor Pro Tern Shoffner, seconded by Council Member Rowe, to table the item until the next
Council meeting in order for the Church to present a Site Plan that reflected the proposed changes to the wall and
landscaping.
Mayor Pro Tem Shoffner explained that he believed that it was incumbent for the Council to see the Site Plan with
the accurate placement of the wall and landscaping.
Council Member Lamont commented that the church was under a time constraint and suggested allowing them to
move forward with some of the items.
Council Member Jensen spoke against the motion on the floor because the Town could not require landscaping on
the outside of the wall.
Council Member Rowe spoke in favor of the motion on the floor because he believed that there had been several
suboptimal applications of process and he wanted to consider the Site Plan based on a finalized exhibit.
Mayor Sanders inquired if Reverend Cowley had any concerns based on the discussions that had occurred.
Reverend Cowley stated that the parking lot was one aspect of the Site Plan and he inquired if the playground and
pavilion could be approved in order for them to begin work. He reiterated that they wanted to be a good
neighbor.
Town Council Minutes August 28,2018 Page 8 of 19
Council Member Jensen asked if the item would have to go back before the P&Z Commission with a modified Site
Plan if the Motion to Table was approved. Town Attorney Dodd responded that it would not have to go back
before the P&Z Commission.
Council Member Fleury inquired if the ordinance had anything to do with the playground or pavilion and if not,
then would the church be allowed to get started on something while the parking lot and wall situation was being
addressed. Town Attorney Dodd responded that if only part of the Site Plan was approved than in his opinion,any
other changes would be an amendment to the Site Plan and would therefore have to be presented to the P&Z
Commission and the Council.
Mr. Raper stated that his preference would be to contract this project as a whole rather than it being piecemealed
because it would increase their cost to do so. He believed that the Town's ordinances would provide enough
guidance how to landscape the area and clearly identify the length,distance,and height of the wall. He needed to
confer with the church on options if the wall would extend along the entire property line and options of a
woodcrete or decorative wall. He inquired who would be the governing body that would review the proposed wall
material and approve the final design. Town Attorney Dodd responded that he did not believe that a type of
masonry would be specified, it would just need to meet the masonry requirements. As far as the landscaping it
would just need to comply with Town ordinances and would be approved at the Staff level.
Town Planner Payne advised that the definition of masonry materials included stone, brick, faux stone, and
concrete. Additionally, the 15' landscape buffer (between the parking lot and the property line) would still be
required on Sunset Drive whether there was a wall in place or not. The landscaping could either be approved on
the inside or outside of the wall.
The vote to Table the item was taken.
Motion to Table carried 4-3-0,with Mayor Sanders,Mayor Pro Tem Shoffner,and Council Members Rowe and
Kurtz voting for,and with Council Members Fleury,Jensen,and Lamont voting against.
RECESSED AT 8:26 P.M.FOR A BREAK
RECONVENED AT 8:36 P.M.INTO REGULAR SESSION
12. Tabled Agenda Item
Receive an update from Teague Nall& Perkins and take appropriate action regarding traffic control for the
following intersections: Bobcat Boulevard and Trophy Club Drive; Parkview Drive and Bobcat Boulevard;
and Durango Drive and Trophy Club Drive(T.Class).
Town Manager Class introduced Tom Rutledge and Philip Varughese with Teague Nall&Perkins(TNP).
Town Engineer Rutledge advised that a traffic study had been performed at the intersections of Bobcat Boulevard
and Trophy Club Drive; Parkview Drive and Bobcat Boulevard; and Durango Drive and Trophy Club Drive. There
were four options available for each intersection that offered consistent pros and cons:
Option 1—No improvements to the intersection
Pros
• Continuous traffic flow for arterial road
• No maintenance costs or installation costs
Cons
• Longer delay for minor arterial road
• Potential of right-angle crashes
• Difficult to cross for pedestrian without school guard
Costs-None
Option 2—All-way stop control
Pros
• Helps with pedestrian crossing
Town Council Minutes August 28,2018 Page 9 of 19
• Better relief for the road that currently had a stop sign
• Reduce right angle and turning collisions
• Reduce through and turning speeds
• No right-of-way acquisition is required
• Relatively low installation and maintenance costs
Cons
• Would create delays for the road that did not currently have a stop sign
• Not suitable at intersection with unbalanced approach volumes
Costs-Approximately$5,000 per intersection for STOP signs and pavement markings
Option 3—Traffic signals
Pros
• Increase traffic capacity of an intersection
• Improve safety and efficiency of both pedestrian and vehicular traffic
• Reduce the frequency and severity of right angle collisions
• Provide for orderly movement of traffic
• Interrupt heavy traffic at intervals to permit other vehicles or pedestrians to cross
Cons
• Increased installation and maintenance costs
• Increase rear-end collisions
• Disobedience of signal indications
Costs-Estimate$175,000 per intersection for installation and not including maintenance costs
Option 4—Roundabout
Pros
• Provides continuous flow of traffic
• Reduction in delay
• Provides traffic calming(reduce speed)
• Reduce overall number of crashes and crash severity
Cons
• Increased installation costs
• Require acquisitions of additional right-of-way at intersections
• Marginalizes pedestrian and bicycle traffic
Town Engineer Rutledge discussed the intersection of Bobcat Boulevard and Parkview Drive. He advised that
currently there was a stop sign at Parkview Drive and the presence of crossing guards during school zone hours.
Council Member Jensen inquired what Staff's recommendation was for this intersection. Town Manager Class
responded that Staff recommended no change to the existing condition or control of the intersection, which was
consistent for the other two intersections.
Council Member Kurtz asked about making the right lane heading southbound on Bobcat Boulevard a turn only
lane. Town Engineer Rutledge responded that he did not believe that would alleviate traffic congestion during the
peak times because it would increase stacking in the only through lane.
Council Member Rowe commented that the density had increased in the area and with the number of schools
being within a tight radius this may be an intersection that would benefit from the best fiscal option,which would
be a stop light. Residents were limited on their options to travel to their destinations and this intersection
connected a large arterial and a minor arterial that had very different flow rates.
Motion:
Motion made by Mayor Sanders,seconded by Council Member Jensen,to do nothing at the intersection of Bobcat
Boulevard and Parkview Drive.
Town Council Minutes August 28,2018 Page 10 of 19
Council Member Kurtz felt that more drivers would be bottled up at the school if a stop light was installed.
Council Member Lamont remarked that crossing guards should be properly trained to keep the traffic moving.
The vote taken.
Motion passed unanimously 7-0-0.
Town Engineer Rutledge discussed the intersection of Trophy Club Drive and Bobcat Boulevard. He advised that
currently there was a stop sign at Bobcat Boulevard.
Council Member Rowe remarked that this intersection was unique because it revolved around school traffic. He
asked if crossing guards or a directional control device were available for both directions in the morning and
afternoon. Police Chief Arata responded that there were crossing guards in the morning and afternoon and there
was a directional control device for Trophy Club Drive, but not Bobcat Boulevard.
Motion:
Motion made by Council Member Jensen,seconded by Council Member Lamont,to do nothing at the intersection
of Trophy Club Drive and Bobcat Boulevard.
Council Member Kurtz inquired why there was about 20 yards of area between two school zones because it would
appear to be more logical to make it one school zone. Police Chief Arata responded that was established before
Trophy Club Drive was enhanced but he would review making it one school zone.
The vote was taken.
Motion passed unanimously 7-0-0.
Town Engineer Rutledge discussed the intersection of Trophy Club Drive and Durango Drive. He advised that
currently there was a stop sign at Durango Drive.
Mayor Pro Tern Shoffner commented that when he takes his children to school, he has observed that the traffic
flows much better when there was presence of a crossing guard. He preferred to pay extra to have advanced
training for the crossing guards. Additionally, he suggested that a left turn lane be installed on Trophy Club Drive
in order to turn onto Durango Drive.
Council Member Kurtz proposed having the right lane heading southbound on Trophy Club Drive a turn only lane
during the school zone hours to allow the drivers on Durango Drive to make right turns more quickly onto Trophy
Club Drive.
Council Members Lamont and Rowe were in favor of having a left turn lane on Trophy Club Drive to go onto
Durango Drive.
Motion:
Motion made by Council Member Jensen,seconded by Council Member Kurtz,to do nothing at the intersection of
Trophy Club Drive and Durango Drive.
Conversation took place that action could be taken during the next agenda item to have an alternate bid for a left
turn lane on Trophy Club Drive to go onto Durango Drive.
The vote was taken.
Motion carried 6-1-0, with Mayor Pro Tem Shoffner and Council Members Fleury, Jensen, Rowe, Kurtz and
Lamont voting for,and Mayor Sanders abstained.
(Town Secretary Note: Per the Town's Meetings and Rules of Procedure, an abstention from voting where no
conflict of interest under state law and/or town ordinance exists, that person's vote shall be recorded as a negative
vote)
Town Council Minutes August 28,2018 Page 11 of 19
13. Receive an update from Teague Nall& Perkins and take appropriate action regarding Capital Improvement
Projects related to Trophy Club Drive,Meadowbrook Lane,Sundance Court(T.Uzee).
Town Engineer Rutledge advised that this item was presented at the August 14, 2018 Council meeting and based
on the decisions that needed to be made, Council desired the full Council to be in attendance. He discussed
reconstruction of Trophy Club Drive,on the west section,from Durango Drive to Bobcat Boulevard. Segment 1 had
been constructed in 1984,Segment 2 had been constructed in 1997-1998,and Segment 3 had been constructed in
2001-2002. He displayed exhibits showing the various areas of significant cracking and deterioration in Segments
1,2,and 3.
Mayor Pro Tem Shoffner and Mayor Sanders agreed that the entire stretch of Trophy Club Drive, as presented,
should be improved based on the amount of deterioration.
Town Engineer Rutledge discussed the gap where there was not a sidewalk on Trophy Club Drive, from Durango
Drive to just south of Rosebury Lane. The trees between the wall and the curb were within public right-of-way and
were therefore owned by the Town. Removal of the trees would be necessary if a sidewalk were to be installed.
Mayor Pro Tern Shoffner commented that the Town has made it a priority to install sidewalks but similar to the
recent road construction on Indian Creek Drive, sidewalks were not installed on both sides of the road. There was
already an existing sidewalk on the eastern portion of Trophy Club Drive that led to a crosswalk on Durango Drive
and Bobcat Boulevard. Additionally, he pointed out that there is a cut through in the Royal Troon Neighborhood
and the Meadow Ridge Neighborhood that led to the school;therefore he recommended not installing sidewalks.
Council Member Lamont remarked that he spoke with a representative with The Lakes of Trophy Club
Homeowners Association and they had no opinion on the installation of a sidewalk or the removal of the trees.
Mayor Sanders and Council Member Jensen agreed not to install a sidewalk.
Council Member Rowe was a proponent of sidewalks but he would rather spend the funds on an area that was in
need of sidewalks,such as Village Trail.
Motion:
Motion made by Mayor Sanders, seconded by Council Member Rowe, to not install sidewalks for the Trophy Club
Drive project.
Council Member Jensen did not believe that the motion was necessary since a sidewalk was not part of the current
plan.
The vote was taken.
Motion carried 5-2-0, with Mayor Sanders, Mayor Pro Tem Shoffner, and Council Members Rowe, Kurtz and
Lamont voting for,and Council Members Jensen and Fleury abstained.
(Town Secretary Note: Per the Town's Meetings and Rules of Procedure, an abstention from voting where no
conflict of interest under state law and/or town ordinance exists, that person's vote shall be recorded as a negative
vote)
Motion:
Motion made by Mayor Pro Tem Shoffner,seconded by Mayor Sanders,to direct Staff to instruct TNP to provide a
supplemental bid for a left turn lane on Trophy Club Drive to Durango Drive during this construction.
Town Engineer Rutledge commented that they would design the left turn lane to be part of Trophy Club Drive
improvements and have it bid as an alternate item.
The vote taken.
Motion passed unanimously 7-0-0.
Town Council Minutes August 28,2018 Page 12 of 19
Town Engineer Rutledge continued the presentation and advised that the Meadowbrook Lane project, from 11
Meadowbrook Lane to 23 Meadowbrook Lane, would tie into the portion of Meadowbrook Lane that had been
reconstructed during the Indian Creek Drive project. There was a presence of drainage and ground water issues.
Mayor Pro Tem Shoffner advised that this project was first mentioned in the Fiscal Year 2016-2017 Budget and in
the Fiscal Year 2017-2018 Budget showing the entire street to be reconstructed.
Town Engineer Rutledge commented that TNP had not provided this recommendation; instead prior Staff made
the recommendations and provided direction on where to perform the proposed reconstruction.
Discussion took place that the budgeted amount came from Staff based on the cost per square foot provided by
TNP and then an inflation cost was applied.
Council Member Rowe asked if there would be any added storm drainage inlets within this project. Town Engineer
Rutledge responded that they had one inlet proposed.
Council Member Jensen inquired what the life expectancy would be for this project. Town Engineer Rutledge
responded that a standard was about 20 years with no maintenance but he expected to possibly get 30 years.
Town Engineer Rutledge discussed the Sundance Court project and advised that there was cracking and
deterioration present.
Mayor Pro Tern Shoffner asked if this project was a propriety based on current Staff's or TNP's recommendation.
Town Engineer Rutledge responded that this was another project recommended by prior Staff.
Mayor Pro Tern Shoffner recommended conducting a comprehensive study that exhibited streets in a priority
rating done by professionals. Director of Community Development Uzee agreed that it would be of benefit to
perform a current comprehensive study.
Mayor Sanders suggested panel replacement for this project as opposed to the full street being reconstructed.
Council Member Rowe commented that some the smaller street projects were previously chosen based on
forecasted debt capacity. He agreed that updated data should be obtained and to hold off on the smaller street
projects given the preference to perform more street panel replacements.
Mayor Sanders reiterated that the Trophy Club Drive project would have no sidewalk and a left turn lane would be
included in the design. He believed that additional information should be provided before the projects could move
forward.
Mayor Pro Tem Shoffner believed that the Meadowbrook Lane and Sundance Court projects were separate from
the Trophy Club Drive project; and therefore Trophy Club Drive should move forward, and a comprehensive study
should be done before moving forward on the two smaller projects.
14. Receive a presentation and provide direction to Town Staff regarding the replacement of playground
equipment at Harmony Park(T.Jaramillo).
Director of Parks and Recreation Jaramillo advised that based on direction given at the August 14, 2018 Council
meeting, he invited Fred Morse with GameTime to discuss the different accessible features that the new
playground equipment would offer. Additionally, he displayed photos of the condition of the current playground
equipment at Harmony Park,which was originally installed in 1998 with a life expectancy of 15 to 18 years. Many
of the larger components were no longer being manufactured. Due to the age and condition of equipment, repair
and replacement was often not a viable option.
Town Council Minutes August 28,2018 Page 13 of 19
Mr. Morse presented exhibits that showed the proposed playground equipment. He explained that approximately
95 percent of the playground would be covered by the existing shade structure and that the connecting part of the
ramp would not be covered. They would require the ramp to connect to the sidewalk allowing for access from the
parking lot to the playground equipment. This was fully accessible playground equipment that had Jagger's
Journey features, Rock N Raft, and a Wilder slide. Additional features included 16 accessible activities and unitary
surfacing for continuous pathways around and through the entire play area.
Council Member Jensen inquired about there being no design and sub-base/site prep by others as mentioned in
the quote, specific to the GT-Impax rubber surfacing. Mr. Morse responded that GameTime would remove the
existing wood fibar.
Council Member Jensen expressed his concern that this was a replacement of an existing unit that was installed in
1998,with a life expectancy of 15 to 18 years, and should have been in a Capital Replacement Fund as opposed to
using Parkland Dedication Funds.
Main Motion:
Main Motion made by Council Member Fleury,seconded by Council Member Lamont,to replace the Harmony Park
playground equipment in an amount not to exceed $235,817.19, as presented and to be taken from the Parkland
Dedication Fund.
Mark Chapman, 197 Durango Drive, inquired about installing a Liberty Swing. Mr. Morse strongly recommended
that a Liberty Swing not be installed because it has to be secured to the posts when it was not in use and when it
was in use,it could hit another child's ankles.
Council Member Rowe agreed that there was some merit to have this item within a Capital Replacement Fund but
he would be in favor of finding out what the delta was to make the equipment accessible and allow Parkland
Dedication Funds to be utilized for that portion. He inquired why the quote included a shade replacement when
there was a recent insurance settlement to assist with the replacement of the shade structure fabric that had been
damaged by a storm in June 2018. Director of Parks and Recreation Jaramillo responded that it had been initially
included in the quote before the insurance settlement.
Mayor Sanders and Council Member Lamont were in favor of utilizing Parkland Dedication Funds for the
playground equipment since it would take several years to replace it within a Capital Replacement Fund.
Council Member Jensen asked if the shade structure fabric would be tan instead of blue as referenced on the
quote. Director of Parks and Recreation Jaramillo responded that it would be tan.
Council Member Jensen inquired if the flooring would remain 50 percent black and 50 percent blue as per the
quote. Director of Parks and Recreation Jaramillo responded that the flooring would be 50 percent black and 50
percent color.
Council Member Fleury and Council Member Lamont agreed to modify their Main Motion that the shade structure
fabric would be tan, the flooring would be 50 percent black and 50 percent color (green and tan), and that GT-
Shade Replacement be removed from the quote.
Council Member Kurtz commented that supporting documents should reflect accurate color and design. He
agreed that Parkland Dedication Funds should be applied towards this item.
Director of Parks and Recreation Jaramillo remarked that a grant was applied for with no obligations and $27,000
was awarded,reducing the initial cost of$235,817.19 to$208,657.60.
Council Member Fleury and Council Member Lamont agreed to modify their Main Motion to change the amount
not to exceed to$208,657.60.
Town Council Minutes August 28,2018 Page 14 of 19
Council Member Rowe inquired what the timeline was to begin installation of the new playground equipment.
Director of Parks and Recreation Jaramillo responded that after approval,it would take approximately two months.
Conversation ensued that October was the primetime use of Town parks.
Council Member Kurtz recommended possibly delaying the installation if neither the current or new equipment
would be available during the primetime use.
Council Member Fleury thanked Staff for the additional information provided for this item.
The vote for the Main Motion as Modified was taken,to replace the Harmony Park playground equipment in an
amount not to exceed $208,657.60, as presented and to be taken from the Parkland Dedication Fund; that the
shade structure fabric would be tan,the flooring would be 50 percent black and 50 percent color(green and tan),
and that GT-Shade Replacement be removed from the quote.
Main Motion as Modified passed unanimously 7-0-0.
15. Town Council Future Agenda Item No.3
Receive an update and provide direction to Town Staff regarding Entryway Monumentation, Wayfinding
signage,and Parks signs for the Town of Trophy Club(L.Payne).
Town Planner Payne advised that at the May 22, 2018 Council meeting, Council directed Staff to obtain options
and estimates for repair, replacement, and the addition of park monument signs. Staff met with three sign
contractors at Harmony Park, the Community Pool, Independence Park West, Independence Park East, and
Freedom Dog Park to discuss the location and aesthetics of each sign, as well as determine each sign's structural
integrity and how those being replaced should be constructed. The plans presented were conceptual and were
provided for Council's input.
Council Member Jensen desired Staff to present their recommendations to the Council.
Motion to Table:
Motion made by Council Member Jensen to table this item until Staff was ready to provide their
recommendations.
Motion to Table failed for lack of a second.
Mayor Sanders was in favor of being consistent with using the Town logo on the stone signs. He was not in favor
of using "East" on the Independence Park sign as referenced on page 606 of the Agenda Packet. He preferred
using the design "Independence Park East—Fields#5-7"as a header on the sign as referenced on page 608 of the
Agenda Packet. The Town logo should be moved to the stone area and the length of the sign should be reduced by
approximately three feet in length for the following signs:
• Independence Park West sign,as mentioned on page 607 of the Agenda Packet;
• Community Pool sign,as referenced on page 609 of the Agenda Packet;and
• Freedom Dog Park sign,as mentioned on page 610 of the Agenda Packet.
Town Planner Payne pointed out that two of the three contractors believed that the bases and columns were not
structurally sound and should be rebuilt for the Independence Park sign and Community Pool sign. The base and
columns appeared to be structurally sound for the Harmony Park sign.
Mayor Sanders preferred to just replace the faces of signs were applicable to help save funds. He liked the design
of the Freedom Park sign as shown on page 614 of the Agenda Packet,instead of the design shown on page 610 of
the Agenda Packet.
Council Member Lamont commented that Town entryway monumentation was in need of updating.
Town Council Minutes August 28,2018 Page 15 of 19
Town Planner Payne remarked that at the May 22, 2018 Council meeting, Staff was directed to create a Request
for Proposal for the entryway monumentation and wayfinding signs,which was being drafted and would soon be
distributed to six DFW universities.
Mayor Pro Tern Shoffner was not in favor of placing the Town logo on the signs, but if it's done, he did like the idea
of placing it on the stone because it could be removed and replaced more easily. He inquired why the emblem
was proposed to be relocated from Independence Park West to Freedom Park. Town Planner Payne responded
that she agreed that the emblem should not be relocated but one of the contractors made that part of their
proposed design.
Mayor Pro Tem Shoffner supported the design as reflected on page 608 of the Agenda Packet, but"Independence
Park" should be removed from the added header so that it read "East—Fields 5-7" and then "West - Fields 1-4"
should be added to the Independence Park West sign. He preferred that the Parks signage be consistent
throughout Town and therefore Harmony Park signage should reflect the same design.
Council Member Fleury was in favor of moving the Town logo to the stone area and thanked Staff for their hard
work on this item.
Council Member Rowe agreed with Mayor Sanders regarding his recommendation to shorten the length of the
newer signs, but if possible,take the aesthetics of the newer Independence Park East signage and possibly refine it
to be more cost appropriate.
Mayor Sanders commented that it had been previously mentioned that the entryway monumentation should be
delayed until the PD 30 development was underway.
No action was taken on this item.
16. Consider and take appropriate action regarding the approval or rejection of the Trophy Club Crime Control
and Prevention District (CCPD) Budget for Fiscal Year 2019 submitted to the Town Council by the CCPD
Board(J.Phillips).
Mayor Sanders inquired why the Debt Service went from $147,431 in Fiscal Year 2018 to $49,881 in Fiscal Year
2019. Director of Administrative and Financial Services Phillips explained that due to the growth in new properties
for the past two years, the$0.11/$100 Interest and Sinking(I&S)tax rate has generated enough revenue to grow
the Debt Services Fund balance each year. To maintain a level debt model, Staff proposed to decrease the CCPD
Debt Service payment for two years until the Town issues new debt for street improvements.
Motion:
Motion made by Mayor Pro Tern Shoffner, seconded by Council Member Lamont, to approve the Trophy Club
CCPD Budget for Fiscal Year 2019.
Mayor Pro Tern Shoffner commented that he was not a proponent of taking something out of the General Fund
and placing it in the CCPD Budget because it could give the appearance to a resident that the amount taken out
were funds saved or vice versa.
Director of Administrative and Financial Services Phillips remarked that a notation would be added to the Budget
to help clarify the transfer.
The vote was taken.
Motion passed unanimously 7-0-0.
Town Council Minutes August 28,2018 Page 16 of 19
17. Receive a presentation from Town Staff regarding the Fiscal Year 2019 Budget and provide appropriate
direction(J.Phillips).
Director of Administrative and Financial Services Phillips introduced the item and commented that this
presentation was to highlight the changes made to the Fiscal Year 2019 Budget.
Finance Manager Zagurski remarked that the main goals were to provide property tax relief through the use of
special revenue funds, maintain an $0.11/$100 l&S tax rate,establish a Capital Equipment Replacement Fund,and
prepare for Phase III of the Trophy Wood development. He presented areas of change to the Fiscal Year 2019
Budget that included:
• Health insurance premium was reduced from 15 percent to 4.5 percent;
• Removed the 4th of July event expenditures to the Hotel Occupancy Fund;
• Increased tower revenue;
• Fire revenue and expenditure update
o Trophy Club Municipal Utility District No. 1 would proceed with purchasing the Exhaust
Reclamation System in Fiscal Year 2018 and delay the purchase of the first half a set of
extrication tools;
• Removed roundabout Christmas tree;
• Updated Fiscal Year 2018 estimates;and
• Increased transfer out to future replacement by approximately$186,000.
Mayor Pro Tem Shoffner pointed out that he would visit with Staff at a later time because he believed that the
tower revenue estimates should be closer to$90,000.
Finance Manager Zagurski discussed the Capital Replacement Fund that included:
• Transfer of the 2010 Tax Notes remaining balance of$41,000 in the Fiscal Year 2018 Budget;
• Increased transfer to future replacement by$186,000;and
• PD 30 revenue would be placed in this Fund to grow its balance.
Areas of change in the Hotel Occupancy Fund were:
• Revenue increasing with the opening of the Holiday Inn. Revenue projections did not include the hotel
planned within the PD 30 development;
• Removed personnel for two years to build fund balance for Phase III parking garage;and
• Entry monumentation and wayfinding signage budgeted at$50,000.
Mayor Sanders commented that PD 30 revenue should be further examined in order to be included in the Fiscal
Year 2019 Budget. Additionally, he proposed that the Council give direction to have Staff bring back a lower tax
rate by a penny,equating to an approximate reduction of$180,000 to the Budget. This could be accomplished by
not transferring funds to the Capital Replacement Fund or from tower revenue estimates.
Council Members Rowe and Lamont supported seeing a reduction to the tax rate.
Council Member Jensen remarked that he wanted to ensure that the Capital Replacement Fund would remain
funded.
Finance Manager Zagurski commented that Staff would proceed with direction given by Council but a reduction
would affect future years.
No action was taken on this item.
Town Council Minutes August 28,2018 Page 17 of 19
18. Discussion of items for Future Agendas to include agenda items for consideration on the September 11,
2018 Council agenda and items from the Town Council Future Agenda Items list(H.Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No.1 from the Future Agenda Items list:Review negotiating with the Trophy Club Municipal Utility
District No. 1 to transfer the title for the land that the Annex Building is built on and the maintenance
building by the Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10,
2016) (3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018)(8-August 28,2018)
Discussion took place that Staff's intent was to adopt the Fiscal Year 2018 Budget at the September 11, 2018
Council meeting and the adoption of the tax rate would be at the September 25,2018 Council meeting.
Council Member Fleury recommended having a moment of silence at the September 11, 2018 Council meeting for
those who lost their lives on September 11,2001.
EXECUTIVE SESSION
19. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection(2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Breach of Contract Issues,Procedures,and Claims(D.Dodd)
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,exchange,
lease,or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Shoffner and Council Member Kurtz)
C) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
employment,evaluation,reassignment,duties,discipline or dismissal of a public officer or employee:
Crime Control and Prevention District Board(H.Fimbres)
CONVENED INTO EXECUTIVE SESSION-START TIME—10:59 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—11:10 P.M.
Town Council Minutes August 28,2018 Page 18 of 19
RECONVENED INTO REGULAR SESSION
20. Consider and take appropriate action regarding repealing Resolution No. 2018-04 and adopting a new
Resolution making annual appointments and reaffirming existing appointments to the Crime Control and
Prevention District Board,and providing an effective date(H. Fimbres).
Motion:
Motion made by Council Member Jensen, seconded by Council Member Rowe, to repeal Resolution No. 2018-04
and approve Resolution No. 2018-12, reappointing Karl Monger to Place 1; reappointing Paul Glowacki to Place 2;
and appointing Heath Williams to Place 3 on the CCPD Board; reaffirming existing appointments; and providing an
effective date of August 28,2018.
Motion passed unanimously 7-0-0.
21. Consider and take appropriate action regarding the Executive Session(H. Fimbres).
No action was taken on this item.
ADJOURN
Mayor Sanders adjourned the meeting at 11:12 p.m.
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Town Council Minutes August 28, 2018 Page 19 of 19