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Minutes Parks 09/15/2014TOWN OF TROPHY CLUB STATE OF TEXAS COUNTY OF DENTON MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, September 15, 2014 7:00 P.M. M The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, September 15, 2014 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT Jim Hanna Chairman David Abdulky Vice Chairman arrived at 7:55 Glenn Hurst Secretary Patrick Arata Board Member Louis Hocker Board Member Hayley Little Board Member Chris McCollister Board Member arrived at 7:40 Tom Mills Board Member Dean Murray Board Member arrived at 7:10 PARKS AND RECREATION BOARD MEMBERS ABSENT Jaysheel Basantkumar Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jacob Lohse Parks & Recreation Call to order and announce a quorum. Chairman Hanna called the meeting to order at 7:07 p.m. noting a quorum was present. REGULAR SESSION Citizen Presentations: Discuss and make recommendation to Town Council regarding an appeal to the Tree Mitigation Ordinance for Trophy Club Commons, located at 925 Trophy Club Drive. Director Adams recommended that the Board use the same criteria that they used in the last mitigation case to help come to a decision on this case. There is limited space at 925 Trophy Club Dive to plant enough new trees according to ordinance requirements. Appeal is for $62,550 owed in tree mitigation. Matt Jones, Senior Planner for the town, introduced the property owner and let the board know that he is seeking resolution on the tree mitigation; town has already approved phase 1 and 2, but is not giving permits to complete the development due to issues over tree mitigation. The approved plans have a notation the tree mitigation, but do not ever address how it shall be handled as the developer moves forward with plans. Property owner is asking that the 2011 and 2012 approval be honored; the oversight on the tree mitigation should not be held against them. Board Chairman Arata made a motion to give the applicant credit for enhancement to the property to increase economic development, credit for the time the owner has owned the property in Trophy Club, and the option for additional credit to be granted by the council to reduce remaining tree mitigation balance if suitable improvements are submitted by the developer. Board member Hurst seconded the motion. The motion passed. Board Chairman Hanna opposed; stating that he did not feel the developer should have to pay anything (given the circumstances.) 2. Discuss and provide input on a presentation by Brandon Perez concerning the creation of a community garden to be located at the corner of Broadway and Highlands on Town Property. Brandon Perez, a teenager living in the Highlands for five years, would like to see a community garden added to the corner of Highlands and Broadway, town property. The area he would like the garden to be located is completely overgrown and has erosion issues. Mr. Perez is seeking funding and approval, as well as drainage improvements for the proposed area. The area would be maintained by the residents in the neighborhood. Board member Little wanted to make sure the HOA was on board with the plan (not just residents.) Board member Hanna let Mr. Perez know that he would most likely need to contact the HOA for their approval before moving forward with any plans. It was suggested that Mr. Perez return to Park Board with an HOA representative if the HOA is supportive of the community garden. 3. Interview Park and Recreation Board applicants for three expiring seats and one vacant seat. Applicants that came in for the interview: Chris McCollister, Jeanne Buck, Julie Folley, Darin Davis, David Stout, and Brandon Emerson. 4. Discuss and take appropriate action in recommending applicants to Town Council for three expiring seats and one vacant seat. Board member Arata made a motion that Chris McCollister, seat #1, be re -appointed for another term expiring in 2017. Board member Murray seconded the motion. Motion passed unanimously. First vote, Seat #2 expiring in 2017: Mills - Davis Hocker - Davis Little - Emerson Murray - Davis Abdulky - Davis Hurst - Emerson Hanna — Davis Arata - Davis 6 votes Davis and 2 votes Emerson. Board member Murray made a motion to confirm the vote. Board member Hocker seconded. Second vote, Seat #3 expiring in 2017: Board member Mills - Stout Board member Hocker - Buck Board member Little - Emerson Board member Murray - Emerson Board Vice Chair Abdulky - Emerson Board Secretary Hurst - Emerson Board Chairman Hanna — Emerson Board member Arata — Emerson 6 votes Emerson, 1 vote Stout, 1 vote Buck. Board member Hurst made a motion to confirm the vote. Board member Abdulky seconded. Third vote, Seat #4 expiring in 2015: Board member Mills - Stout Board member Hocker - Stout Board member Little - abstains Board member Murray - Stout Board Vice Chair Abdulky - Stout Board Secretary Hurst - Stout Board Chairman Hanna - Stout Board member Arata — Stout Unanimous for Stout, Board member Little abstains. Board member Abdulky made a motion to confirm the vote. Board member Hurst seconded. Fourth Vote, alternate seat: Board member Mills - Buck Board member Hocker - Buck Board member Little - Buck Board member Murray - Buck Board Vice Chair Abdulky - Buck Board Secretary Hurst - Buck Board Chairman Hanna - Potnoy Board member Arata — Buck 7 votes buck and 1 vote Potnoy. No motion was made. S. Discuss and make recommendations to Town Council concerning possible remedies and solutions for the Royal Troon Neighborhood in the following areas: A — E were combined in the discussion: Buffer behind homes, parking, noise, light, park use. 1. Pool Area a. Place bollards in one parking space every four to five spaces and in the vegetative islands. This prevents lateral parking. 7 in favor, l opposed b. Run chain between bollards which will allow staff to cordon off the back row during non -pool season tournaments. Director Adams recommends not to vote on this as it is tied to 9a. c. Instead of bollards, replace every fourth/fifth back wall parking space with island. Unanimously opposed. d Block off pool entrance during pool season prior to pool opening to prevent tournament goers from parking at the pool early. There was no vote as this item has already been done. e. "Be polite" signage i. Smoking near wall ii. Idling iii. Radio playing and loud talking iv. Pool Parking only signs during pool season There was no vote as this item is being done. f. Remove or alter parking spaces against the back wall. 3 in favor, 5 opposed. g. Remove every other Holly along back wall and replace with 6" caliper tree. Combined with H. h. Add additional trees near front entry open -space area. 7 in favor. i. Place chicken wire etc. on pool -side of fence to stop trash from going under There was no vote as this item is being done j. Disallow day-care buses to park against back wall. There was no vote as this item has already been done. k. Place larger shields on pool parking lot lights. 8 in favor. L Lower front roll down gate at pool during movie and karaoke night There was no vote as this item has already been done. m. Special event committee reviews all events and informs Royal Troon residents. There was no vote as this item has already been done. n. Install sound monitoring devices near wall 6 in favor o. Review noise ordinance and establish decibel levels There was no vote as this item is being done. p. Create a permit to go over the maximum decibels (specific) There was no vote as this item is beingdone. 2. Independence East a. Fill in vegetative gaps along wall Unanimous in favor. b. Plant trees across from field 5 and on the slope across from the residents on the baseball field side of the trail Unanimous in favor. c. Install two bollards on the trail to prevent golf cart access 7 in favor. d Place signage stating golf cart restrictions There was no vote as this item is being done. e. Install curb cut where trail dead -ends into Lilyfield 7 in favor. f. Install rock on 2421 property to restrict driveway access by bicycles and carts 7 in favor. 3. Independence West a. Security fights on poles lowered There was no vote. 4. Other a. Increase height of neighborhood wall/replace wall to achieve 8' height There was no vote. b. Install push buttons at baseball facilities to allow for immediate light shut -down 7 in favor. c. Penalties for tournaments and event holders who violate sound/light /set-up restrictions There was no vote. Board Chairman Hanna asked Director Adams to put a cost estimate on each item. Board member Arata made a motion to submit the above items to council. Board member Abdulky seconded the motion. Board member Hanna abstained. Board member Hocker opposed. The remainder of the Board was in favor. 6. Discuss and take appropriate action on the approval of the June 10, 2014 minutes. Board member Murray made a motion to approve the June 10, 2014 minutes. Board member Hurst seconded the motion. Motion passed unanimously. 7. Staff/Board update on the following items; discussion of same. Board Chairman Hanna made a motion to table this item until the next meeting. a. Freedom Park and the Dino Playground b. Independence West c. Independence East d. Harmony Park e. General Park Operations f. PetFest g. Future Programs h. Trophy Club Park Adjourn Board member Hocker made a motion to dismiss the meeting at approximately 10:51 p.m. Board member McCollister seconded the motion. The motion passed unanimously. Gle P & Recreation Board Secretary