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Minutes Parks 06/10/2014I( �40*6:�7' TOWN OF TROPHY CLUB STATE OF TEXAS COUNTY OF DENTON M MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, June 10, 2014 7:00 P.M. The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, June 10, 2014 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT Jim Hanna Chairman David Abduiky Vice Chairman Jaysheel Basantkumar Board Member Louis Hacker Board Member Tom Mills Board Member Kathy Trotter Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Glenn Hurst Secretary Patrick Arata Board Member Hayley Little Board Member Chris McCollister Board Member Dean Murray Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jacob Lohse Parks & Recreation Cali to order and announce a quorum. Chairman Hanna called the meeting to order at 7:30 p.m. noting a quorum was present. REGULAR SESSION Park Beard meetings may be moved to the third Monday of each month. Citizen Presentations: 1. Discuss and take appropriate action on the approval of the May 13, 2014 minutes. Vice Chairman Abdulky motioned to approve the May 13. 2014 minutes. Motion seconded by Board Member Mills. Motion passed unanimously. 2. Discuss and take appropriate action concerning neighborhood issues involving the Royal Troon and the adjacent Parks facilities. Mike Buck, 2401 Lilyfield Drive: Read a letter from his wife, Jean Buck, which stated she is interested in being a member of the Royal Troon sub -committee. Mr. Buck is pleased with the responsiveness of staff and the baseball association on the baseball field lights. Julie Foley, 2407 Lilyfield Drive: Interested in being on the Royal Troon sub- committee. Solutions will be different depending on where residents are located around the park. Mrs. Foley indicated that the field lights farthest from her home are the main problem. Sue Fitzgerald, 2421 Lilyfield Drive: Interested in being on the Royal Troon sub- committee. Scott Foley, 2407 Lilyfleld Drive: Lights have been dealt with on Indy West, but not on Indy East. Looking forward to a resolution. Vice Chairman Abdulky has agreed to chair the sub -committee. Board Member Arata let Director Adams know that he would be on the committee; he was unable to attend tonight's Park Board meeting. Director Adams let the board know that the sub- committee must be made of current Park Board members, and that residents are allowed to attend the meetings. There may be some meetings that only consist of sub- committee members. A survey will be created for the neighborhood residents to complete, if they are interested. Sub -committee will come back to Park Board on August 18, 2014 with feedback regarding the issues that are brought forward by the residents. Vice Chairman Abdulky made a motion to form a sub -committee that will report to the Park Board on August 18, 2014 with findings. Board Member Basantkumar seconded the motion. Motion passed unanimously. 3. Discuss and provide direction concerning the naming of the following facilities: Director Adams said it is possible to garner a sponsorship to cover a portion of the trail maintenance. Chairman Hanna and Board Member Trotter like the idea of sponsorship. Director Adams let the board know that the sponsor may want to choose the name if they give money to be a sponsor. a. Northern Concrete Trail b. The two ponds located along that trail Resident suggested naming the ponds after the elementary schools; Beck and Lakeview. c. The community swimming pool and splash pad Board Member Trotter suggested creating a contest at the pool for people to submit names into a box. Director Adams asked Jacob Lohse to create the contest/suggestion box. 4. Discuss and provide direction concerning the creation of a community garden(s) Sydney Barrow, with Girl Scout Troop 3909, 119 Creek Court Drive: Her troop would like to help organize a community garden. Madison Davis, with Girl Scout Troop 3909, 215 Trophy Club Drive: Her troop is interested in planning the whole project, or part of the project. Lori Hicks, with Girl Scout Troop 3909, 119 Creek Court Drive: Her troop is interested in helping with a community garden. Director Adams toured the town with a Girl Scout representative to research a good location for a community garden. The far corner of Harmony Park looks feasible. This space is large enough for several plots, and has irrigation in the area. The Girl Scout representative is interested in the back part of the dog park as the ideal location; this site would take some work to adjust the current dog park fencing. Town staff will assist with fencing the Harmony site and getting water to the site; the daily maintenance of the gardens will be mostly run by volunteers. 5. Staff update on the following items; discussion of same. a. Kickball Jacob Lohse said six teams (of 20 players) are registered. Games are on Thursday nights on Indy #1. Director Adams is looking for a spot in town to accommodate adult activities; possibly Lakeview fields, or high school fields for fall kickball. Kickball was launched by community effort. b. Dino Playground Director Adams let the board know that staff removed the small dog equipment. Timeline will be determined based on grading plan. Once grading has taken place, the small dog park fencing will be moved; training area will be temporary small dog park while the fencing is being moved. c. Fourth of July Director Adams reviewed event layout; similar to last year. Stars and Stripes is helping with parade again. Patriot 5K runners have the option of making a $2 donation when they register for the run. Added inflatable and roaming entertainers to help alleviate lines. Utilizing one of the baseball fields for inflatables. Inflatables will be placed 40' from the wall between residents and the multiuse field located by the pool. Fireworks will be shot from BNHS. Julie Foley: Only issue is that her house shakes from the bass of the band. Asking that the bass speakers be turned off. d. Trophy Club Park Board Member Mills let the board know about a couple of events that Keep Trophy Club Wild, Inc. was a part of: butterfly class and a booth at Cabella's. There will be a free 10K run coming soon. Alora Wachholz, Economic Development Coordinator, will update the trail map for TCP. Six sign posts were vandalized (pulled out of the ground), as well as one of the TCP kiosks; police have been notified. Someone has been building bonfires in the park. Director Adams let the board know that CFAB met and is looking at financial aspects of the park. New Ventek pay station has been installed; replacement machine was free due to all of the issues the park had with the old one. The new pay station has the ability to accept park passes. The Corp will allow the town to charge two different rates for an annual pass; $10 resident and $25 nonresident (proposed rates). A new gate has also been installed at the entrance of the park. Board Member Hocker made a comment that the roads are full of pot holes and need maintenance. Adjourn Board Member Hacker made a motion to dismiss the meeting at approximately 8:55 p.m. Vice Chairman Abdulky seconded the motion. The motion passed unani ously. r Gle���t �%,.- p,�✓,%/Q% Imo_ Pa Recreation Board Secretary