Minutes Parks 05/13/2014MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR
THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TUESDAY, May 13, 2014 7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, May 13, 2014 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Jim Hanna
Chairman
Patrick Arata
Board Member
Jay Basantkumar
Board Member
Louis Hocker
Board Member
Tom Mills
Board Member
Dean Murray
Board Member
Kathy Trotter
Board Member
Hayley Little
Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Glenn Hurst Secretary
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Paries & Recreation
Ashley Fluty Parks & Recreation Intern
Call to order and announce a quorum.
Chairman Hanna called the meeting to order at 7:00 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Consider and recommend the approval of the February 11, 2014 minutes
There were no comments or questions regarding the February 11, 2014 minutes_
There was a motion to approve the minutes and the motion was seconded (board
member names not announced). The motion passed unanimously.
2. Consider and recommend the approval of the April 8, 2014 minutes.
There were no comments or questions regarding the April 8, 2014 minutes.
There was a motion to approve the minutes and the motion was seconded (board
member names not announced). The motion passed unanimously.
3. Consider and provide a recommendation to Town Council concerning the
recommendations of the Youth Sports Sub -Committee and Town Council
regarding additional changes to the youth sports association contracts.
a. Baseball
Director Adams let the board know that at the beginning of the seasons he
wanted a list of all the teams in the recreational and select leagues. Any
reservation for the field needs to be assigned to a team; this was approved by
TCRBA, as well. There was a discussion about utilizing two fields for a senior
league that would not interfere with baseball. Kickball summer league will be
introduced soon. Director Adams stated that it would be hard to pull off a softball
season. Neither Roanoke nor Trophy Club have competitive softball leagues due
to volleyball. It is very hard to remove baseball fields from play.
b. Soccer
Director Adams let the board know that soccer was thinking about adding
tournaments to their contracts if they could handle the fee. They have had one
tournament in the past four years. Field statuses: Lakeview - abandoned (not
safe), Harmony - games and practices, Roanoke - games only. Soccer has
representation in Justin, no restriction on where they live, made request to pass
through, wants to pick up the cost from town, whatever they do for us make offer
to Roanoke and Justin. Soccer costs less than half the cost of baseball. Give
money as physical aspect or material goods such as field improvements.
Question asked by Board Member Little, "Could we use money to fix the
Lakeview fields?" Director Adam said "no, the field would have to be crowned
and filed which could cost up to half a million dollars." We never made
improvements to Lakeview fields because they are leased from the ISD. The
association is looking at the property at the end of Trophy Club Drive at
Monevale.
c. Football
Shall remain "fee free" due to minimal impact to the town.
Board Member Murray made a motion to amend the existing contract. Board
Member Basantkumar seconded the motion. Motion passed unanimously.
4. Staff/Board updates; discussions of same
a. Dinosaur Playground
Director Adam stated that it was proposed and passed to take chain link fence
create green buffer with trees and rot iron fence with one opening --totally
enclosed playground and not physically touching either dog park. The dog park
might have to shut down for two days. The park should open by the end of June.
b. Linear Trail system
Benches have been ordered. The dock will likely be discussed by Town Council.
c. TCP
Board Member Trotter showed pictures to the board about the blue jay houses
that were built along the trails. Three nests produced blue birds. Outdoor
educational programs for adults and kids have been created. Back To Nature:
vendors thought it was successful, steady flow of people. Kids are missing out on
BTN opportunities because of sports that are scheduled on the same day as the
event. 200 at the campout—promote more. Do we raise the price to $10 for the
campout — is this still reasonable? Disc golf tournament booked all 90 slots very
quickly. Dynamic Disc helped volunteer. Keep track of how many people visit
course. It would be nice to hold event in mid June to learn to play disc golf. Up-
coming event: LDS clean-up for three hours; father & son. KTCW is holding a
class on butterflies on May 24`h
d. Fourth of July Celebration
The event is similar to last year. Installing a gate to allow for overflow on ball
field. Limelight and fireworks show. Director Adams will request $10,000 for
fireworks from MUD. Bounce house lines were very long last year and workers
could use some improvement. The board asked that there be an agenda item at
the June meeting to discuss TC residents being free and charge nonresidents for
pool use.
Refreshments for Board Member Trotters last meeting.
Adjourn
Board Member Murray made a motion to dismiss the meeting at approximately
C:20 p.m. Boar er Mills seconded the motion. The motion passed unanimously.
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Parks & Recreation Board Seeretarp