Minutes Parks 04/20/2015MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
TOWN OF LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TROPHY CLUB Monday, April 20, 2015 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, April 20, 2015 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Julie Folley
Secretary
Earl Bilbrey
Board
Member
Darin Davis
Board
Member
Jim Hanna
Board
Member
Louis Hocker
Board
Member
Tom Mills
Board
Member
Dean Murray
Board
Member
David Stout
Board
Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Hayley Little Chairwoman
David Abdulky Vice Chairman
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Philip Shoffner Town Council
Call to order and announce a quorum.
Director Adams called the meeting to order at 7:11 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the March 16, 2015
minutes.
Board member Hanna made a motion to approve the March, 2016 minutes with the
amendment that Chairwoman Little called the meeting to order. Board member Hocker
seconded the motion. Motion passed unanimously.
2. Discuss and take appropriate action on the Revised Handbook for Elected and
Appointed Officials.
Director Adams let the Board know that they all need to sign the handbook.
3. Staff/Board Update on TCP Sub -Committee; discussion of same.
Director Adams acknowledged that the majority of the audience was in attendance
regarding a letter they received stating that an RV park might be part of the TCP master
plan. The current concept plan is from 2003. Board member Murray explained that, at
the direction of CFAB, the sub -committee is exploring ways to generate revenue. Staff
is working with the Corp of Engineers regarding uses of the park — what is allowed, and
what is not allowed. The RV park was simply a possibility that the Corp said could be
developed. The two primary areas of revenue generation that are currently being
explored by the sub -committee are the expansion of the ohv area and horse impact fees.
Removing the RV park from the concept plan would be between the board and town
council.
4. Staff/Board update on the following items; discussion of same.
a. Youth sports association contracts
Director Adams let the board know that council has heard the 2016 baseball
contract, up for approval on May 6, 2015. Soccer and football will have a
workshop regarding their contracts in May.
b. Park services RFP
Staff met with one vendor who showed up for the mandatory pre-bid meeting.
The actual bid opening is May 6, 2015.
c. Remaining park bond funds
Approximately $18,000 of park bond funds remaining; earmarked for bleachers.
However, money may be used for items needed elsewhere — possibly score
boards for Indy West. Invoice for remaining Dino Playground fencing has not yet
been received.
d. Dog park sub -committee
Staff researched cost for key fobs to enter the park - $13,000. Survey for park
users will be online in the next couple of weeks. Sub -committee will review
survey results and bring recommendations back to Park Board.
e. Community garden
Basic infrastructure is almost complete. There have been some issues between
groups with varying interests in the garden. Community Gardens Association is
being formed.
f. Freedom dog park
Town Manager approved the concrete channel to extend across the park.
g. Back To Nature program
Special and unique event focused on nature. Takes place on April 25. The
Family CampOut is also on April 25 at 5:00 p.m.
h. Recreation activity guide
Residents should have received guide in the mail.
Adjourn
Board member Murray made a m tion to dismiss the meeting at approximately
8:32-R.m. Board member Hanna econded the motion. The motion passed unanimously.
Julie Folley v
Parks & Recreation Board Secretary