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Minutes Parks 02/11/2014MINUTES OF A REGULAR PARKS & RECREATION BOARD MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 1010 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TUESDAY, February 11, 2014 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 11, 2014 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. Jim Hanna Chairman David Abdulky Vice Chairman Patrick Arata Board Member Jaysheel Basantkumar Board Member Louis Hacker Board Member Hayley Little Board Member Tom Mills Board Member Kathy Trotter Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT Glenn Hurst Secretary Chris McCollister Board Member Dean Murray Board Member STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Jacob Lohse Parks & Recreation Call to order and announce a quorum. Chairman Hanna called the meeting to order at 7:00 p.m. noting a quorum was present. REGULAR SESSION Citizen Presentations: 1. Discuss and provide direction concerning the construction of the Dinosaur Playground to be located at or adjacent to Freedom Dog Park, Director Adams reviewed Dinosaur Playground concept plan B; playground located in current dog training area, eight foot walkway around playground, hedging, trees, distance between playground and fence line, `playground only" parking, no fence along front section of playground, bathrooms needed, picnic tables, benches. Alternate concept plan; 10 new parking spaces. minimal impact to current dog park, need signage saying "do not unleash dogs in parking lot," requires less overall work, Director Adams asked the board if they would consider using unallocated Park bond rnoney (approximately $02,000) for the Dinosaur Playground project. Board was open to the idea of spending bond money on the fencing and playground, not parking spaces. Director Adams let the board know that the original site for the Dinosaur Playground had to be changed due to the unpaved road and limited parking spacing. Also, if the loop road is done, it would pass through the playground. Chairman Hanna would like to be sure the mothers that Board Member Little is communicating with are 'okay" with moving the playground to Freedom Dog Park. Board Member Little let the board know that they would not have any issue with moving the location. Chairman Hanna also expressed his concern over not having a fence all the way around the playground. Board member Little agreed with this concern, and would also like to see a screen placed on the fence. Director Adams proposed fencing the entire park apart from one opening eight feet wide, but it would require a ramp in order to be ADA compliant. Director Adams reviewed what the board would like to see taken to Council: screen between fencing with all dog areas, one opening in fence, entire playground wrapped in four foot fence, water fountain on inside of fence, Park bond money to be used on actual construction of playground (not parking spaces). 2. Consider and take appropriate action to recommend the allocation of Park Bond monies to be used for the repair and replacement of pool infrastructure. Director Adams reviewed quote from Sunbelt Pools. Pool is 10 years old and needs infrastructure improvements. Director Adams is asking the board if they would consider using $18,000 towards the cost of the infrastructure needs at the pool. The Board was reluctant to use Park bond money on infrastructure/maintenance needs. The Board also agreed that infrastructure and maintenance costs need to be added to the budget. A motion was made to approve allocating $18,000 of Park bond money towards repair and replacement of pool infrastructure. Motion failed six to two. (Board members Hanna and Abulky voted in favor. Board members Little, Arata, Basantkumar, Hocker, Trotter, and Mills voted against.) 3. Staff update on the following items; discussion of same. a. Sports Sub -Committee Director Adams reviewed a list of questions that are being asked of the sports associations. Field conditions have become an issue as the associations continue to grow in numbers. The sub -committee will bring back more details at the March or April meeting. b. Trails Sub -Committee Board member Mills showed pictures of projects that were completed with bond money, $25,000: benches, kiosk, and low-water crossings. c. TCP Director Adams spoke with the head of the Texas Parks and Wildlife grant department, Andy Goldbloom, regarding grant money for the motorized portion of TCP. Staff will re -submit paperwork requesting $200,000 of grant money. Director Adams included a new pay station as part of this money, as well as a water line. Staff should know if we are approved for the grant in March. d. Freedom Dog Park The weather for Mutts and Mochas was cold and drizzly. Coffee vendor stayed all morning. Back section of fence will be changed slightly due to new homes being built behind the park. e. Independence Park The connecting trail now has trees planted and the LDS trail has been turned over to the Town. f. Harmony Park Transformed the entrance to the park with sod, trees and irrigation. g. TCP Audio stopped h. Linear Trails North One day the dock/piers will need to be addressed. Trash problem has been reduced. i. Volunteer Policies Use of equipment can be authorized by Parks staff. Adjourn Board Member Mills made a motion to dismiss the meeting at approximately 9:45 p.m. Board ember Arata seconded the motion. The motion passed unanimously. / e Gle rst P Recreation Board Secretary ���� �i✓