Minutes Parks 11/17/2014TOWN OF
TROPHY CLUB
STATE OF TEXAS
COUNTY OF DENTON
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 17, 2014 7:00 P.M.
A
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, November 17, 2014 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Hayley Little
Chairwoman
David Abdulky
Vice Chairman arrived at 7:08
Julie Folley
Secretary
David Stout
Board Member
Louis Hocker
Board Member
Jim Hanna
Board Member
Tom Mills
Board Member
Dean Murray
Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Darin Davis Board Member
Chris McCollister Board Member
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 7:05 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Chairwoman Little to recognize outgoing Chairman Hanna.
Chairwoman Little thanked Board Member Hanna for his service as the board chairman
and credited him with being instrumental in getting the bocce ball courts installed.
2. Discuss and take appropriate action on the approval of the September 15th and
October 20th, 2014 minutes.
September 15th: item 1 needs to change title of Board Member Arata. Board Member
Murray made a motion to approve the September 15th minutes with item 1 correction.
Board Member Hanna seconded the motion. The motion passed unanimously.
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4.
Board Member Hanna made a motion to approve the October 201h minutes. Board
Member Hocker seconded the motion. The motion passed unanimously.
Chairwoman Little to discuss Board parliamentary procedures as it relates to Park
Board meetings.
Chairwoman Little let the board know that this item is to assist residents in following the
flow of the meetings and it helps all boards operate in a consistent manner.
Chairwoman Little gave a brief synopsis of how meetings will operate.
Discuss and make a recommendation to Town Council concerning the creation
and implementation of a community garden to be located within Harmony Park.
Berna Sennelly represented residents supporting the garden. Ms. Sennelly reviewed
concept of garden plans, garden logistics/timelines, cost per plot, and partnerships:
phase one would cost approximately $5000. Board Member Hocker suggested a fence
that will keep out animals and requested a cost estimate for the project (including labor).
Board Member Abdulky also thought a fence to keep animals out was a good idea.
Some money may be available from property maintenance in Parks' budget — for
installation. The person coordinating the garden (Lead Gardener) has not been
determined. Board Member Mills asked if the Girl Scouts were still involved at the level
they wanted to be involved. Board Member Hanna has concerns about maintenance
and upkeep of the garden. Board Member Murray suggested name plates for the plots.
Board Member Folley made the suggestion to submit photos and contracts from other
gardens to the Town Council. Board Member Stout made a motion to recommend to
Council to accept the proposal presented to Park Board. Board Member Folley
seconded the motion.
5. Staff/Board update on the following items; discussion of same.
a. Dino playground opening
Grand opening is 10:00 a.m. on Saturday, November 22. Trophy Club Families
is helping with the opening. Weather may be an issue for grand opening; date
will be confirmed on Wednesday. Perhaps move date to Sunday, November 23
at 2:00 p.m. as secondary date. Two pieces of playground will be installed after
the opening: small section of fencing at front and water fountain.
b. Christmas Celebration/light judging
December 6`h at 6:30 at the clock tower, Beck and Lakeview choirs,
refreshments. Need volunteers forjudging lights; date need to be set.
c. Town cookie exchange
Board Member Folley gave update. Event will be held at country club and has
become huge. Event will benefit Christ Haven's Home. Possibly partner with the
town next year. December 13`h, 11:00 a.m. — 2:00 p.m.
d. Community library
Board Member Folley gave update. Book drives before annual garage sales.
Have boxes of books on each side of town; bring a book, take a book. Need
waterproof boxes. Self-monitoring for maintenance of boxes of books. Would
like to see a box in each neighborhood, eventually. Director Adams may be able
to install benches next to book boxes. Board Member Mills asked about the
viability of these boxes based on the fact that many kids use digital books. Board
like the general idea.
e. Trophy Club Park
Possibly changing recreation software from RecPro to Active to accommodate
changes at the park. Will take this item to council next week. Movie Night was
cancelled due to weather. Disc Golf Tournament was held last Saturday. Family
CampOut on October 25h had 220 registrants. Board Member Mills gave
maintenance update regarding kiosks.
f. Development and redevelopment of soccer fields
Redevelopment of Lakeview fields is waiting to be reviewed by the ISD before
moving forward with progress. Phase two Commons fields development lease
agreement is being nailed down with developer.
g. Classes and programs
Gingerbread Cookie Decorating on December 12'" at 6:30 p.m. in the Fire
Station. Astronomy Class has 12 people participating; considering more classes.
Landscaping to Attract Birds will be held on Dec. 61". Kickball finals will be on
November 19''. Bocce ball league started on November 8h; eight teams of two
players.
h. Royal Troon
Director Adams anticipates Royal Troon being on council agenda in January.
I. Open Board seat
Interviews of applicants during December meeting.
Chairwoman Little asked the Board to meet at 6:30 p.m. for the December meeting.
Adjourn
Board membe Hanna made a motion to dismiss the meeting at approximately
8:37 p.m. Boarember Abdulky seconded the motion. The motion passed
Animously., T
Julie 66
Parks &
Secretary