Minutes Parks 05/18/2015I( �*" *W��
TOWN OF
TROPHY CLU
STATE OF TEXAS
COUNTY OF DENTON
91
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 18, 2015 7:00 P.M.
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, May 18, 2015 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Hayley Little
Chairwoman
Julie Folley
Secretary
Earl Bilbrey
Board Member
Jim Hanna
Board Member
Louis Hacker
Board Member
Chris McCollister
Board Member
Tom Mills
Board Member
Dean Murray
Board Member
David Stout
Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
David Abdulky Vice Chairman
Darin Davis Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Philip Shoffner Town Council
Call to order and announce a quorum.
Director Adams called the meeting to order at 7:08 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the April 20, 2015 minutes.
Board member Hanna made a motion to approve the April 20, 2015 minutes. Board
member Stout seconded the motion. Motion passed unanimously, Chairwoman Little
abstained because she was not present for the April meeting.
2. Discuss and take appropriate action on the recommendation of a new mission
statement for Trophy Club Park.
Chairwoman Little read the current mission statement and proposed mission statement.
The new mission statement was developed by the TCP sub -committee. TCP has its
own mission statement because it is set up as an enterprise fund and is located outside
of town limits. Board member Mills made a motion to approve the mission statement as
written. Board member Hanna seconded the motion. The motion passed unanimously.
3. Discuss and take appropriate action to make recommendations concerning the
current Trophy Club Park's fee structure to Town Council.
Board member Murray explained the proposed fees - to include an annual pass.
Included in the fees is a new "horse entry" fee. When creating the new fee schedule, the
TCP sub -committee researched Bridgeport's fees. The idea of a punch -card was
proposed; 10 punches at $12 a punch. Representative of Marshal Creek Ranch spoke
about horse fee and how access will be monitored in conjunction with the fee; the $3 fee
will greatly impact her finances and proposed a concessionaires agreement in place of
the fee for Marshal Creek Ranch. Richard Sennelly, TC resident, spoke regarding horse
fee from the perspective of a runner; he sees mostly horses when he is running the TCP
trails, and agrees that a concessionaire's fee would be the appropriate route to take for
businesses using TCP.
The Board requested more information from Marshal Creek Ranch before they make a
decision on the horse fee. This item will be discussed at the June 2015 meeting.
General entry fee per car will go from $1 to $2.
Board member Murray made a motion to approve the increase of the general entry fee.
Board member Hocker seconded the motion. The motion passed unanimously.
Create resident general user pass for $10
Board member Murray made a motion to create a $10 resident pass. Board member
Hocker seconded the motion. The motion passed unanimously.
Create non-resident general entry pass for $20
Board member Murray made a motion to create a $20 non-resident pass. Board
member Hocker seconded the motion. The motion passed unanimously.
Boat trailer fee will remain at $5
Murray, Hocker, all in
ATV/OHV fee increase to $15 from $10, with the option of a $120 punch -card that
includes 10 trips. Board member Murray made a motion to increase the ATV/OHV fee
from $10 to $15, with the option of a $120 punch -card that is good for 10 trips. Board
member Stout seconded the motion. The motion passed unanimously.
4. Discuss and provide input concerning a resident/non-resident survey.
TCP sub -committee created a survey and needs a recommendation from the Board to
move forward with it. Board member Murray recommended that staff move forward with
the survey as written. Board member McCollister seconded the motion. The motion
passed unanimously.
5. Staff/Board update on the following items; discussion of same.
a. Future capital park projects
Approximately $18,000 remaining. Bleachers are pending and would use this
entire amount. The idea of sand volleyball courts was raised; old volleyball court
at Harmony was never used, so the court was removed. Director Adams will see
where volleyball court could fit and how much it would cost.
b. Back To Nature recap
330 attendees, 278 were residents. Highlights of the event were the horses from
Marshal Creek Ranch and the KTCW booth. Campout was successful;
attendance was a little low due to rain from the day before.
c. Community Garden
Lottery opened on tcparks.org to get a plot. Felt is on the ground and separation
beds have been installed. Boxes are built. Barring rain, all elements should be
installed by the end of the week. Community Garden Association will possibly
lease the area where the garden resides. Town will take in revenue from garden
and will then money will be processed to the association. Garden will open on
June 1, 2015.
d. Youth sports associations contracts
Baseball came before Town Council for a second time regarding the 2016
baseball contract. Council has additional items they would like to be addressed.
There will be a meeting between TCRYBA, staff, and two council members
regarding the additional items.
e. Park services RFP
Three companies showed interest. Two companies pulled a packet. One
company made it to the pre-bid conference; however this company did not attend
the bid opening, therefore is not eligible. Director Adams is proposing a small
increase in property maintenance funds in 2016.
f. Freedom dog park
Staff is waiting on a meeting with three companies to get bids on a "gate
opening" system. The online dog park survey will end today and be discussed at
next month's meeting. The fence company completed the fencing at the Dino
Playground.
g. Trophy Club Park
Board member Mills let the Board know that the park is wet due to the rain,
completely transforming the lake line and impacting the trail system.
h. Veterans Memorial
Located at Indy West. Current partner on the project is the Women's Club.
Council approved to help with financing the granite sign in the walkway. Connie
White is chairwoman of the committee for the project, and is heading the effort to
raise funds for the memorial. Maintenance is a little behind due to all of the rain.
Adjourn
Board memberanna made a motion to dismiss the meeting at approximately
8:52 p.m. por, memb¢r Mills seconded the motion. The motion passed unanimously.
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Parks & Recreation Board Gecretary M e a/R>,eK-