Minutes TC 06/26/2018 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,JUNE 26,2018,7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, June 26, 2018. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor (participated remotely using video conferencing thru Skype)
Philip Shoffner Mayor Pro Tem, Place 6
Alicia L.Fleury Council Member,Place 1 (arrived at 7:04 p.m.)
Eric Jensen Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Greg Lamont Council Member,Place 5
TOWN COUNCIL MEMBERS ABSENT:
Tim Kurtz Council Member, Place 4
STAFF PRESENT:
Tom Class Town Manager Mike Pastor Information Technology Manager
David Dodd Town Attorney Lisa Payne Town Planner
Holly Fimbres Town Secretary/RMO Jonathan Phillips Director of Administrative Services
Patrick Arata Police Chief Tommy Uzee Director of Community Development
Wade Carroll Fire Chief Steve Woodard Police Captain
Tony Jaramillo Director of Parks and Recreation John Zagurski Budget Manager
Jill Lind Communications&Marketing Manager Steve Zieverink Information Technology Specialist
Mayor Pro Tern Shoffner announced the date of Tuesday, June 26, 2018, called the Town Council to order and
announced a quorum at 7:00 p.m.
The Invocation was offered by Dr.Jimmy McLeod.
The Pledges to the American Flag and Texas Flag were led by Council Member Jensen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
(Town Secretary Note:Council Member Fleury arrived)
Susan Edstrom, 269 Oak Hill Drive, addressed the Council regarding the recent decision to eliminate the
requirement to register dogs and cats. She believed that it would have been beneficial if input from the Animal
Shelter Advisory Board had been received prior to the decision being made. She noted that police officers did have
access to the approximate 1,700 tag details in their patrol vehicles and was searchable by description, breed, and
street location. This information allowed for the police officer to return lost pets to their owners while out in the
field, as opposed to having to drive back to Town Hall. Surrounding cities that require tags and registrations
included Fort Worth, Dallas, Colleyville, Coppell, Roanoke, and Irving. A large percentage of pets that were
microchipped were not registered or the owner's contact information had not been updated. The average time for
microchip companies to retrieve and provide owner information to the Town was around 15 to 20 minutes after
the police officer drove back to Town Hall with the pet. She believed that pet registration and tags were efficient
and commented that the Animal Shelter Advisory Board would review implementation without a fee. The Animal
Shelter Advisory Board would also assess conducting public relation campaigns to allow residents to take
advantage of registering their pets.
Wes Parnell, 53 Meadowbrook Lane, encouraged the Council to allow attached forward facing garages on the
older side of Town. He noted that the Highlands area was allowed to have forward facing attached garages
through a Planned Development. He has been working with Staff on a few remodeling permits for detached
forward facing garages, which basically puts a gap between two exterior walls. He believed that changing Town
ordinances to allow for attached forward facing garages would be beneficial to residents and add value to their
homes.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class'update and provide input regarding the following(T.Class):
• 2018 Fire Camp—Scheduled for July 16th through July 20th,from 8:00 a.m.to 12:00 p.m. The camp gave
incoming and outgoing high school seniors a chance to explore firefighting as a career choice.
• July 4th Celebration — Evening event would begin at 6:00 p.m. at Independence Park East with the
fireworks starting at 9:40 p.m. The bundling of flags had been completed and flags were available for
block captains to pick them up on June 28th and June 29th. Currently, 75 participants registered for the
5K/Fun Run and there were 45 submissions for the Parade of Patriots.
2. Receive Town Council Liaison update;discussion of same(H.Fimbres):
*Animal Shelter Advisory Board,June 19,2018
Council Liaison-Mayor Pro Tern Philip Shoffner
Mayor Pro Tem Shoffner provided a presentation regarding the recently completed Animal Shelter that consisted
of the following:
• Two kennels for large dogs and four stacked mobile kennels for small/medium dogs with removable lower
trays and removable divider to widen space;
• Same kennels as Trophy Club Animal Hospital that helped protect pets from harming their paws;
• Concrete flooring was metallic decorative epoxy with grey and"Back the Blue"paint;
• Stainless steel doors;
• Rotating bowl feeders;and
• Retractable wall mounted hose with an available drain.
Additionally, he advised that the veterinary signed off on the required Texas Department of State Health Services
form that allowed for the Animal Shelter to officially be opened for business.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 12,
2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding a Proclamation of the Town Council designating July 2018 as
Park and Recreation Month;and providing an effective date(T.Jaramillo).
5. Consider and take appropriate action regarding the Texas Municipal Retirement System (TMRS)Consumer
Price Index(CPI)adjustment for Calendar Year 2019(J.Phillips).
6. Consider and take appropriate action regarding a Requisition Request for procurement of Website Design,
Development & Deployment for the Town of Trophy Club; and authorizing the Mayor or his designee to
execute all necessary documents(J.Phillips).
Town Council Minutes June 26,2018 Page 2 of 9
Motion:
Motion made by Council Member Rowe, seconded by Council Member Jensen, to approve the Consent Agenda
Items 3 through 6.
Motion passed unanimously 5-0-0.
(Town Secretary Note: Mayor Sanders'vote was not captured because the video conferencing connection was lost)
REGULAR SESSION
7. Consider and take appropriate action regarding a Proclamation of the Town Council supporting July 7,2018,
as Everybody Love Everybody Day in Trophy Club; and providing an effective date (Council Member Fleury
and Council Member Rowe).
Council Member Fleury read the proclamation into the record and introduced Chris Bailey,who was no stranger to
spreading good will with his annual toy drive and helping the homeless. He recently founded a new movement
called Everybody Love Everybody Day that started after the tragic Dallas shooting on July 7, 2016 that resulted in
the deaths of five Dallas police officers.
Motion:
Motion made by Council Member Fleury,seconded by Council Member Jensen,to approve Proclamation No.2018-
10, supporting July 7, 2018, as Everybody Love Everybody Day in Trophy Club; and providing an effective date of
June 26,2018.
Motion passed unanimously 6-0-0.
Council Member Fleury encouraged residents to make signs and display them on July 7,2018 to show a little love.
8. Case Z-18-001(Unzoned Parcels)
A) Conduct a Public Hearing regarding a Town-initiated request to zone approximately 2.15 acres of land
to R-8 Single Family District, generally located northeast of SH 114 and 114 Business; to zone
approximately 12.81 acres of land to GU Government Use District, generally located south of Indian
Creek Drive and approximately 125 feet west of W.Hillside Place;and to zone approximately 0.50 acres
of land to R-10 Single Family District,generally located south of Indian Creek Drive and approximately
30 feet east of Troon Drive,within Trophy Club's town limits(L.Payne).
Mayor Pro Tern Shoffner opened the public hearing at 7:22 p.m.
There was no one present to speak regarding the item.
Mayor Pro Tern Shoffner closed the public hearing at 7:23 p.m.
B) Consider and take appropriate action regarding a Town-initiated request to zone approximately 2.15
acres of land to R-8 Single Family District, generally located northeast of SH 114 and 114 Business; to
zone approximately 12.81 acres of land to GU Government Use District, generally located south of
Indian Creek Drive and approximately 125 feet west of W. Hillside Place; and to zone.approximately
0.50 acres of land to R-10 Single Family District, generally located south of Indian Creek Drive and
approximately 30 feet east of Troon Drive,within Trophy Club's town limits(L.Payne).
Town Planner Payne explained that on December 12,2017,Town Council approved the Town's official Zoning Map
which included reintroducing the proposed Loop Road to the map, adding color to each zoning district, and the
correction of scrivener's errors. While researching the zoning of all properties in Town, Staff discovered a few
parcels that had not been included in zoning documentation. To assign a zoning district to these properties,public
hearings were required to be held by the Planning and Zoning (P&Z) Commission and Town Council. The first
location that needed assigned zoning was the southwest corner of Town located between State Highway 114 and
the Village West subdivision. This 2.15 acre property was included in the Village West plat before Trophy Club was
Town Council Minutes June 26,2018 Page 3 of 9
established, but was removed via replat when the State of Texas obtained this portion of land, as well as adjacent
vacant residential lots, so that State Highway 114 may be expanded by the Texas Department of Transportation
(TxDOT). As a result, Town limits were mistakenly redrawn to exclude this property, seemingly because it was
owned by the State of Texas. Upon further review,Staff confirmed that the southwest corner of Town was not on
a curve or a hard corner, as shown in other Town maps. The divot that contributes to the strange shape of the
subject property was due to an outlying parcel, owned by Texas Utilities Electric Company, which has not been
annexed by Trophy Club or any surrounding municipality. A portion of the ramp that leads from the frontage road
to the highway, as it curves to the north, occupies this space. She believed that the R-8 Single-Family Residential
District zoning designation was appropriate for this property, as it was originally intended to contain single family
homes in Village West. There would not be any new development on this property as it was being utilized by State
Highway 114. The zoning of this property does not affect the highway or the adjacent homes, but merely corrects
a scrivener's error. The proposed R-8 Single-Family Residential District zoning conforms to the Comprehensive
Land Use Plan's(CLUP)"Low Density Residential"designation for this area.
The second property that was being proposed for zoning was Harmony Park that was composed of two parcels,
one includes the tennis, bocce ball, and basketball courts and the other contains the playground, pavilion, and
sports fields. Harmony Park's zoning district was never clearly defined on any zoning map and research showed
that it was not included with any of the adjacent districts. No changes or development outside of park uses are
intended, as the Town recognizes the value of the 12.81 acres that Harmony Park contains, and intends to
preserve this treasured property as an amenity for our citizens. Thus, Staff proposed to zone the park as GU
Governmental Use District to ensure that Harmony Park remained an unrestricted public park to serve all people of
the Town. The CLUP identifies this area as "Parks & Green Space" which correlates with GU zoning because the
park was a government use.
The last property existing without a zoning designation was an often-missed 0.50 acre triangular piece of land that
sits between Lake Cities Church of Christ and the Vineyards apartment complex.The property was split between
Denton and Tarrant Counties;the Tarrant County portion was owned by First Madison Bank, FSB c/o Citibank, N.A.
and the Denton County portion was now owned by Denton County after a Sheriff's Deed was signed in 2017 due to
a tax foreclosure lawsuit against First Madison Bank. This property was too small and oddly-shaped for anything to
be developed, but all land in Town needs an assigned zoning district so Staff proposed an R-10 Single-Family
Residential District zoning designation. This proposal was due to the fact that R-10 was the only contiguous district
to this property other than PD Planned Development Districts that were specific to their respective properties.
This parcel was identified as "Low Density Residential" on the CLUP, which endorses the R-10 zoning district
proposal. The zoning of this property will not affect the Church of Christ,the Vineyards,or any adjacent residential
property.
In addition,Staff had the layout of the identification of the gas well sites revised. Rather than being shown as dark
yellow to indicate the gas well use, the sites were now colored appropriately according to their zoning districts.
The six gas well sites were not included in the zoning of PD Planned Development No. 27 that surrounds them.
Each property was now labeled with its original zoning of either R-12 Single-Family Residential District or R-15
Single-Family Residential District. In order to keep track of gas well identification, the numbers that have
historically labeled the sites on the zoning map remain, but were smaller and point to each property from a legible
offsite location. Additionally,the P&Z Commission recommended approval of the zoning of the three subject areas
and of the amended zoning map as proposed at their June 7, 2018 meeting. One resident attended the P&Z
Commission meeting and had questions regarding the future of Harmony Park. Town Planner Payne received
approximately 12 phone calls from residents after they received the zoning change letter but after she explained
the matter the callers seemed satisfied.
Dennis Sheridan,Chairperson of the P&Z Commission,was available for any questions.
Council Member Rowe inquired why the three Town owned parcels that were southeast of Harmony Park were
not included with the proposed re-zoning to GU Governmental Use District because they were functionally part of
Harmony Park. The proposed zoning map displayed two of the said parcels as PD Planned Development No. 22
and the other said parcel as R-10 Single-Family Residential District. Town Planner Payne responded that the two
parcels zoned PD Planned Development No. 22 maybe open space specifically for that PD and research would be
required.
Town Council Minutes June 26,2018 Page 4 of 9
Council Member Rowe believed that all three parcels were open to Harmony Park,and used as such,therefore the
zoning should correlate with the Park's zoning. He noted that this change could not be included with approval of
the item since they were not listed in the zoning notices that were mailed and published.
Mayor Pro Tern Shoffner asked the Town Attorney if the mentioned changes would require additional public
hearings. Town Attorney Dodd responded that any additional parcels would need to be re-noticed and sent to the
P&Z Commission.
Council Member Rowe asked what the intent was to zone TxDOT right-of-way as R-8 Single-Family Residential
District zoning because the more appropriate use would be GU Governmental Use District. Town Planner Payne
responded that GU was her initial designation but after determining that the original intent was for the property to
be zoned R-8, she leaned toward that zoning designation. She explained that the property was originally platted
with residential lots until State Highway 114 came through, necessitating a replat to remove the residential lots
that the highway was now occupying.
Town Attorney Dodd advised that a less restrictive residential zoning could be approved tonight but a different
zoning use could not be approved without being re-noticed.
Mayor Pro Tem Shoffner agreed with Council Member Rowe's suggestions.
Discussion took place if it would be more appropriate to table the item and send back to the P&Z Commission
rather than starting over with a new case.
Council Member Jensen inquired if any of the proposed parcels could be constructed on. Town Planner Payne
responded that regardless of the zoning, none of the proposed parcels could be developed on.
Motion:
Motion made by Council Member Jensen to approve Case Z-18-001(Unzoned Parcels),a Town-initiated request to
zone approximately 2.15 acres of land to R-8 Single Family District,generally located northeast of SH 114 and 114
Business; to zone approximately 12.81 acres of land to GU Government Use District, generally located south of
Indian Creek Drive and approximately 125 feet west of W. Hillside Place; and to zone approximately 0.50 acres of
land to R-10 Single Family District,generally located south of Indian Creek Drive and approximately 30 feet east of
Troon Drive,within Trophy Club's town limits.
Motion failed for lack of a second.
Motion:
Motion made by Mayor Pro Tern Shoffner, seconded by Council Member Rowe, to deny Case Z-18-001 (Unzoned
Parcels), a Town-initiated request to zone approximately 2.15 acres of land to R-8 Single Family District, generally
located northeast of SH 114 and 114 Business; to zone approximately 12.81 acres of land to GU Government Use
District,generally located south of Indian Creek Drive and approximately 125 feet west of W. Hillside Place; and to
zone approximately 0.50 acres of land to R-10 Single Family District,generally located south of Indian Creek Drive
and approximately 30 feet east of Troon Drive,within Trophy Club's town limits.
Mayor Pro Tem Shoffner commented that he recommended denial in order for the item to come back under a new
case and capture the recommended changes in the required public notices.
Council Member Lamont commented that denial of the case could upset those residents who were already
notified of the zoning changes.
Town Attorney Dodd recommended tabling the item and re-noticing it using the same case number.
Mayor Pro Tem Shoffner withdrew the Motion and Council Member Rowe agreed.
Town Council Minutes June 26,2018 Page 5 of 9
Motion:
Motion made by Mayor Pro Tern Shoffner,seconded by Council Member Rowe,to table the item and send back to
the P&Z Commission using the same case number,Case Z-18-001(Unzoned Parcels).
Motion passed unanimously 5-0-0.
(Town Secretary Note: Mayor Sanders'vote was not captured because the video conferencing connection was lost)
9. Discussion of and take appropriate action regarding applying for a grant for lighting improvement at
Harmony Park and funding sources(Mayor Sanders).
Director of Parks and Recreation Jaramillo advised that as previously discussed at the April 10, 2018 Town Council
meeting,Staff performed research on applying for a lighting grant for additional lighting at Harmony Park on Fields
1-4. The cost of the project was approximately $190,000, of which $50,000 would be awarded from the grant
leaving a balance of$140,000 that was the Town's responsibility. Greater Northwest Soccer Association(GNWSA)
expressed interest in dividing the cost of the remaining balance with the Town. The deadline to submit the Letter
of Interest (LOI)was September 28, 2018 and the deadline to submit the Application was October 5, 2018. Staff
met with Oncor representatives and they mentioned that they would ensure a transformer would be available for
the new lighting at no additional cost to the Town. According to the photometric readings performed by Musco
Lighting,the property owners on the north and east side of the sports fields would be minimally impacted by the
new lighting upgrade.
Council Member Jensen asked what hours the lights would run during this time of year. Director of Parks and
Recreation Jaramillo responded that the lights would be on from 8:00 p.m. to 10:00 p.m. during this time of year
and during the cooler months from 6:00 p.m.to 9:30 p.m.
Council Member Jensen inquired what age brackets would utilize the fields. Director of Parks and Recreation
Jaramillo responded that U4, U5, U9 and up would utilize the fields.
Council Member Lamont was concerned about approving $190,000 without having a written agreement from
GNWSA for their portion.
Council Member Rowe agreed with Council Member Lamont that before the full commitment was agreed upon,he
would prefer to speak with GNWSA regarding the ability to rotate field usage to assist with managing the wear of
the fields.
Mayor Pro Tem Shoffner inquired what type of approval Staff needed to move forward with applying for the grant.
Director of Parks and Recreation Jaramillo responded that he had to certify that the Town had funding, $190,000,
before applying for the grant.
Mayor Pro Tern Shoffner questioned where the funding was being proposed to be earmarked in the Town's
budget. Town Manager Class responded that Staff was proposing that the funding come from the Parkland
Dedication Fund in Fiscal Year 2019.
Mayor Pro Tem Shoffner asked the Town Attorney how the Town could approve this item while protecting the
Town from the potential that the other funding sources did not come to fruition. Town Attorney Dodd responded
that a motion could be made to approve authorization of the funding, up to a certain amount, for purposes of
applying for the grant and if the grant was denied then the funding would not be granted.
Motion:
Motion made by Council Member Jensen, seconded by Council Member Fleury, to approve authorization in an
amount not to exceed$70,000 to be spent in conjunction with the grant for the lighting improvement at Harmony
Park and to solicit participation from GNWSA for$70,000.
Council Member Lamont commented that he would like to have GNWSA come back to present their overall plan.
Town Council Minutes June 26,2018 Page 6 of 9
Council Member Rowe asked if Staff would be able to move forward with the grant process if the motion on the
floor was approved. Town Manager Class responded that Staff would be able to proceed because the application
asked if the Town possessed the funding required for the project.
The vote was taken.
Motion passed unanimously 5-0-0.
(Town Secretary Note: Mayor Sanders'vote was not captured because the video conferencing connection was lost)
10. Consider and take appropriate action regarding the General Fund and Five Year Capital Improvement
Program for Fiscal Year 2019(J.Phillips).
Director of Administrative Services Phillips introduced the item and advised that the information reflected Town
expenditures being at a higher level due to being fully staffed.
Budget Manager Zagurski presented the General Fund for Fiscal Year 2019. Due to the growth in new properties
for the past two years,the $0.11/$100 Interest and Sinking(I&S)tax rate has generated enough revenue to grow
the Debt Services Fund balance each year. To maintain a level debt model, Staff proposes to decrease the Crime
Control and Prevention District (CCPD) Debt Service payment for two years until the Town issues new debt for
street improvements. The benefits of this included: maintaining a $0.11/$100 l&S tax rate; allowing CCPD to bear
more Police expenditures while providing tax relief to the General Fund; and creating additional capacity for the
next debt issuance.
Another budget strategy utilized this budget was the shifting of Hotel Occupancy Expenditures to the General
Fund. This generates additional capacity within the fund for debt service. Approximately $200,000 worth of
expenditures needed to be shifted, which included 1.25 full-time equivalents (3 positions) and the 4th of July
event. He presented two models for Hotel Occupancy Tax(HOT) Fund strategies that consisted of Model 1 having
$6.5 million bond issuance that would result in $119,000 available funds and Model 2 having $5.4 million bond
issuance plus having a$1.1 million Fund Balance that would result in$200,000 available funds each year.
Areas of increased revenues were based on the property tax rate decrease from $0.451442 to $0.439229
(estimated), which a 1.48 percent increase in revenue from Fiscal Year 2018 of $95,000, as well as growth of
$245,000 in Intergovernmental and Charges for Service was primarily dependent on the TCMUD No. 1 accepting
the Fire Protection Services budget. PD-30 revenues were not included in the revenue forecast. Areas of
decreased revenues were in Licenses and Permits with a decrease of 46 percent based on 10 homes per year(to
net $27,000) and $100,000 of miscellaneous permits; Sales Tax budget omitting non-recurring remittances, this
includes a conservative estimate of$1.5 million in sales for HG Sply; and Franchise Fees being reduced further due
to cord cutting trend.
Expenditures in Personnel would realize an approximate$424,000 increase due to:
• Potential health insurance increase of$147,000;
• Merit increase of$132,000($15.6K for the TCMUD No. 1 portion of Merit increases);
• HOTMO expenditures of$112,000(Fiscal Year 2019-2020);
• Texas Municipal Retirement System rate change cost of$33,000;
• No longer including vacancy savings into budget methodology;and
• Vacancies would now be budgeted at the salary mid-point.
Services and Supplies would realize an estimated increase of$182,000 on account of:
• 4th of July Event moved into the General Fund for$93,000;
• Standard increases throughout departments include:
• Water-$31,000(estimating 20 percent increase in price)
• Electricity-$23,000(estimating 10 percent increase in price)
• Fuel-$12,000($3.00 for unleaded,$3.50 for diesel)
• Property insurance increase of$23,000.
Town Council Minutes June 26,2018 Page 7 of 9
Mayor Pro Tern Shoffner asked that Staff place an asterisk next to the increase in electricity based on the brief
discussion that took place that the increase was due to an increased rate that Oncor was passing on to the Town.
Budget Manager Zagurski continued the presentation related to Supplemental and Equipment Replacement that
would be increased by approximately$432,000 as a result of:
• General Fund Supplemental items increase of$153,000
• Items Included: shift differential, exhaust reclamation system, extraction tools, Christmas tree, pool
vacuum,organizational training,and OpenGov
• Equipment Replacement increase of$279,000
• Included: ambulance lease payment, Physio Life Pack, pool equipment replacement, and Information
Services equipment replacement.
Fund Balance decrease of$771,794 based at effective rate due to:
• Decrease in the Reserve Fund balance to 32.06 percent;and
• Since the decrease was due to operating expenditures, in Fiscal Year 2020 the Town would dip below 30
percent goal stated in the Town's Fund Balance policy.
Council Member Rowe was in favor of Staff reviewing options to help relieve the large projected health insurance
costs, possibly through placing a cap on contribution levels. He would also like for Staff to vet opportunities to
assist with the continuous rise in the cost for water, perhaps through an aggressive conservation program. Lastly,
he wanted to move quickly with establishing a restrictive Capital Replacement Fund with a long term funding
policy.
Mayor Pro Tern Shoffner agreed with Council Member Rowe regarding having Staff review abilities to relieve the
ever-increasing cost of water by pursuing partnership with the Trophy Club Country Club to utilize their effluent
water,this could assist in watering the medians by the Country Club. He also recommended installing artificial turf
on certain Town areas. Additionally, he commented that if funds remained in the CCPD Budget, then emergency
vehicles should begin to be captured to help build the fund.
Budget Manager Zagurski presented the Five Year Capital Improvement Program that consisted of the following:
• Phoenix Drive occurring Fiscal Year 2017-2019 in the amount of$1 million;
• Indian Creek Drive occurring Fiscal Year 2017-2020 in the amount of$2 million;
• Trophy Club Drive occurring Fiscal Year 2018-2020 in the amount of$1.7 million;
• Sundance Court occurring Fiscal Year 2018-2020 in the amount of$0.3 million;
• Meadowbrook Lane occurring Fiscal Year 2018-2021 in the amount of$0.5 million;
• Inverness Drive occurring Fiscal Year 2020-2022 in the amount of$0.5 million;and
• Trophy Club Drive occurring Fiscal Year 2020-2022 in the amount of$1.8 million
No action was taken on this item.
11. Discussion of items for Future Agendas to include agenda items for consideration on the July 24, 2018
Council agenda and items from the Town Council Future Agenda Items list(H.Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Council Member Rowe requested to add the following items to the Town Council Future Agenda Items list:
• Discussion of and take appropriate action to establish a restrictive Capital Replacement Fund with a long
term funding policy.
• Receive an update from Staff and take appropriate action regarding the possibility to allow attached
garages.
Town Council Minutes June 26,2018 Page 8 of 9
Mayor Pro Tern Shoffner requested to enter into Executive Session to consult with the Town Attorney regarding
the July 24,2018 Council agenda.
EXECUTIVE SESSION
12. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection(2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
1. Breach of Contract Issues,Procedures,and Claims(D.Dodd)
2. Procedures for PID Assessment(D.Dodd)
3. Agenda Item No.11-July 24,2018 Council agenda
B) Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,exchange,
lease,or value of real property if deliberation in an open meeting would have a detrimental effect on
the position of the governmental body in negotiations with a third person:
North of State Highway 114, east of Trophy Club Drive and west of Town limits (Mayor Pro Tem
Shoffner and Council Member Kurtz)
CONVENED INTO EXECUTIVE SESSION-START TIME—8:33 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—9:01 P.M.
13. Consider and take appropriate action regarding the Executive Session(H.Fimbres).
(Town Secretary Note:Mayor Sanders did not rejoin the meeting via video conferencing)
No action was taken on this item.
ADJOURN
Motion:
Motion made by Council Member Jensen,seconded by Council Member Rowe,to adjourn the meeting at 9:03 p.m.
Motion passed unanimously 5-0-0.
•
Holly Fimbres,Town Secretary , `� P ip Shoffne or ro Tern
Town of Trophy Club,Texas Town of Trophy Club,Texas
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Town Council Minutes June 26,2018 Page 9 of 9