Agenda Packet Animal Shelter 06/19/2018
0-1 $-2$0)-3&.$4#56
!"#$ %!!& ' ()*
!"#$ +,-./ *012 34545
7''( 8$ 8' *"
!"#$%&'#(')$ *+ ,-).$/-")*
05',*". $B5 '$CD $E@CF=>?@$A70)" 8$9$:;4$<--!
4 GG$0;$;<H:<$ IH$ II;JI4:$ $KJ;<J7
4L0LM:I$A<:%:I0 0L;I%
!"#$%&!$%''()!*$+(,&$-./$0 ", !#$ ($%**&!##$ 1!$2(%&*$&!3%&* "3$%"$ !0$(4!&$)1 51$
1!$2(%&*$1%#$6(' 57$(&$(4!&# 31 $%, 1(& 7$%#$6&(4 *!*$87$9!:%#$'%);$ 1!$! 1 5#$(&*!&;$(&$
( 1!&$6(' 57$(&*!&<
<:NJG <$%:%%L;I
CO
E@CFPE=QP0
+!62(&* 16& 718* 1"" !" (17* 197(!6 *:1 &(6: 7#* ;(6-7*2 &17*& <16-1 $ 4/ 5= >?
!"#$ %&
<@A5= > BCAD EF GHIB HEJDK@H FEFFCIA?"&L
EO
E@CFPE=FP0
H*9*()* 16 -"&17* L !; @6(;1, +!67 !, ILL(9* M (27$6 '!.2!6 *:1 &(6: 7#* @6(;1,
N!,&(6: G19(,(7$O &(29-22(!6 !L 21;*?
!"#$ %&
E0#(.(7 @ P @6(;1, F#*,7* ?"&L
E0#(.(7 Q P @6(;1, F#*,7* ?"&L
E0#(.(7 + P @6(;1, F#*,7* ?"&L
E0#(.(7 ' P @6(;1, F#*,7* ?"&L
?O
E@CFPEFQP0
H*9*()* 16 -"&17* L !; @6(;1, +!67 !, ILL(9* M (27$6 '!.2!6 *:1 &(6: 7#* @6(;1,
F#*,7* R!,-67** S !: 1;O &(29-22(!6 !L 21;*?
!"#$ %&
+ RIKDA EEH @SS?"&L
RO
E@CFPEFFP0
H*)(*T 7#* !,*2 16& *2"!62(.(,(7(*2 !L 7#* @6(;1, F#*,7* Q!1 &O &(29-22(!6 !L 21;*?
!"#$ %&
@6(;1, F#*,7* Q!1 & I &(6169*2?"&L
HB;J<I
$S0T:$/; <H$7 U$4;IV:I:$LI0;$:W:4J0LV:$%:%%L;I$0;$HL%4J%%$A;%0:H$
L0:7%$ %$ GG;X:H$/U$0T:$0:W %$;A:I$7::0LIN%$ 40 $0:W %$G;4 G$
N;V:<I7:I0$4;H:$YYCO@QCO
I-( Z'$ ,$&')'6.$8 +' $(&"($"$\[5-)5!$-2$(&'$0-1 $4-5 Z #$!".$6'$ $"((' *" Z'$"($
(& ,$!''( 8O
!"#$%&'#(')$ *+ ,-).$/-")*7''( 8$ 8' *"B5 '$CD $E@CF
4:<0L\\L4 0L;I
L$Z')( 2.$(&"($(&'$"6-+'$ -( Z'$1",$3-,('*$- $(&'$65##'( $6-")*$"($0)-3&.$4#56$0-1 $
T"## $C$0)-3&.$X--*$H) +' $0)-3&.$4#56 $0'\]", $- $B5 '$C? $E@CF$6.$Y>@@$AO7O$ $
"ZZ-)*" Z'$1 (&$4&"3(')$YYC $0'\]",$N-+') !' ($4-*'O
^) ,(. $H-6,-
!"#$4- ()-#$;22 Z')
L2$.-5$3#" $(-$"((' *$(& ,$356# Z$!''( 8$" *$&"+'$"$* ,"6 # (.$(&"($)'\[5 )',$,3'Z "#$
''*, $3#'",'$Z- ("Z($(&'$0-1 $%'Z)'(")._,$;22 Z'$"($=FEPE?QPED@@ $RF$&-5),$ $
"*+" Z'$" *$)'",- "6#'$"ZZ-!!-*"( - ,$1 ##$6'$!"*'$(-$",, ,($.-5O
L$Z')( 2.$(&"($(&'$"(("Z&'*$ -( Z'$" *$"8' *"$-2$ ('!,$(-$6'$Z- , *')'*$6.$(& ,$/-")*$
1",$)'!-+'*$6.$!'$2)-!$(&'$65##'( $6-")*$"($0)-3&.$4#56$0-1 $T"## $C$0)-3&.$X--*$
H) +' $0)-3&.$4#56 $0'\]", $- $(&'$``````````$*".$-2$`````````````````````` $E@CFO
```````````````````````````````` $0 (#'>$```````````````````````````
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-267-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/12/2018 In control:Animal Shelter Advisory Board
On agenda:6/19/2018 Final action:
Title:Consider and take appropriate action regarding the minutes dated January 16, 2018.
Attachments:JAN2018 MINUTES FROM REGULAR SESSION.pdf
DateVer.Action ByActionResult
Consider and take appropriate action regarding the minutes dated January 16, 2018.
MINUTES FROM REGULAR SESSION
ANIMAL SHELTER BOARD
FOR THE TOWN OF TROPHY CLUB
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
Tuesday, January 16, 2018 at 6:34 P.M.
The Animal Shelter Board for the Town of Trophy Club, Texas, met in a Regular Session on
Tuesday, January 16, 2018. The meeting was held within the boundaries of the Town and was open
to the public.
STATE OF TEXAS
§
COUNTY OF DENTON AND TARRANT
§
BOARD MEMBERS PRESENT:
Dr. Rachel Speed – Veterinarian
Sgt. Tony Simmons – Municipal Official
Kristyn Dobson, ACO - Animal Shelter Operations
Susan Edstrom – Chair
Pamela Swan – Resident
Chuck Hall – Resident
Philip Shoffner - Council Liaison
BOARD MEMBERS ABSENT:
None
STAFF AND GUEST(S) PRESENT:
Patrick Arata, Chief of Police
Tony Jaramillo, Director of Parks and Recreation
CALL TO ORDER AND ANNOUNCE A QUORUM
Chairman Edstrom called the meeting to order and announced a quorum at 6:34 p.m.
CITIZEN PRESENTATIONS
No citizens addressed the Commission.
Regular Session
1.2018-036-T Consider and take appropriate action regarding the Minutes dated
August 24, 2016.
Chair Edstrom introduced the minutes and Chuck Hall made a motion to approve. Sgt.
Tony Simmons made a second to the motion. Motion passed 7 to 0, unanimous approval.
2.2018-037-T Consider and take appropriate action regarding the Minutes dated
October 30, 2017.
Sgt. Tony Simmons made a motion to approve. Pamela Swan made a second to the motion.
Motion passed 7 to 0, unanimous approval.
3.2018-038-T Receive an update from the Joint Subcommittee regarding Freedom Dog
Park; discussion of same.
Chair Edstrom inquired about the outcome of the first meeting of the Joint Subcommittee.
Parks and Recreation Director, Tony Jaramillo stated the board decided not to move
forward with the system proposed in the meeting; they would explore other options, but
bring this topic over to the next meeting of the Joint Subcommittee. A date was set for the
Joint Subcommittee to meet February 26, 2018. Chair Edstrom, Chuck Hall, and Pamela
Swan would be in attendance.
4.2018-039-T Receive an update from Dr. Rachel Speed, Veterinarian, regarding the
Animal Holding Facility; discussion of same.
Chair Edstrom requested a status update on the plans for the Animal Holding Facility. Dr.
Rachel Speed deferred to ACO Kristyn Dobson. ACO Dobson explained the use of a
vendor also used by Dr. Speed’s Animal Hospital for the use of Trophy Club Animal
Holding Facility. The board was in agreeance that TriStar was ultimately the vendor option
best suited for the Trophy Club Holding Facility.
5.2018-040-T Discussion of possible amendments to Animal Control Ordinance of the
Town of Trophy Club; discussion of same.
Chair Edstrom suggested this item be moved to the next meeting due to the lack of
information and research.
6.2018-041-T Discussion of the Animal Shelter Volunteers program; discussion of
same.
Chair Edstrom requested Shelter Volunteer procedures be created for the program along
with guidelines for the volunteers. The board expressed their interest in being a part of the
program, and discussed training, notifications, and further provisions required for a
program.
ADJOURN
Sgt. Tony Simmonsmade a motion to adjourn at 7:03PM; motion seconded by ACO Kristyn
Dobson. Motion approved by a vote of 7 to 0.
The meeting adjourned at 7:03 PM.
Patrick Arata Susan Edstrom
Board Liaison Chairman
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-268-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/12/2018 In control:Animal Shelter Advisory Board
On agenda:6/19/2018 Final action:
Title:Receive an update from Animal Control Officer Kristyn Dobson regarding the Animal Holding Facility;
discussion of same.
Attachments:Exhibit A - Animal Shelter.pdf
Exhibit B - Animal Shelter.pdf
Exhibit C - Animal Shelter.pdf
Exhibit D - Animal Shelter.pdf
DateVer.Action ByActionResult
Receive an update from Animal Control Officer Kristyn Dobson regarding the Animal Holding Facility; discussion of same.
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-287-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2018 In control:Animal Shelter Advisory Board
On agenda:6/19/2018 Final action:
Title:Receive an update from Animal Control Officer Kristyn Dobson regarding the Animal Shelter Volunteer
Program; discussion of same.
Attachments:TC VOLUNTEER APP.pdf
DateVer.Action ByActionResult
ReceiveanupdatefromAnimalControlOfficerKristynDobsonregardingtheAnimalShelterVolunteerProgram;
discussion of same.
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Town of Trophy Club
Animal services Volunteer PACKET
Thank you for your interest in volunteering at the Town of Trophy Club Animal Holding Facility.
The time and attention that our volunteers spend with animals helps to keep the animals well-
socialized while they are being held in the Animal Holding Facility. In order to be a volunteer for the
Animal Holding Facility, you must attend Volunteer Orientation and fill out this application prior to
your attendance at orientation.
To be considered as a Volunteer in Animal Services the following steps must be completed:
1.The Volunteer Application Packet
2.Interview with an Animal Services Officer
3.Background Investigation
4.Final Interview with the Animal Control Officer and Division Sergeant
5.Appointment of position
6.Volunteer Orientation
Frequently Asked Questions:
Can I bring home diseases or infection to my pets?
We encourage all volunteers to keep their own pets up to date on vaccinations. Using
common sense “infection control”, such as washing your hands thoroughly with
antibacterial soap and water, or using hand sanitizer, at the Animal Holding Facility after
handling each animal and before you go home, will help protect you and the animals.
Wearing old clothes and removing them on your return home gives an added protection.
Will I get bitten or scratched?
There is always the chance, when working with animals, that a scratch or bite may occur.
Following routine procedures for safe handling of animals will help minimize this possibility.
We strongly suggest that you only work with animals you feel completely comfortable with.
Must I commit to a minimum number of monthly or weekly hours to be eligible to volunteer?
No, we encourage you to work us into your schedule. Though, we need to know ahead of
time if you cannot work certain times of day, certain days of the week.
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy Club Animal services
volunteer application
Date:___/___/______
PLEASE COMPLETE ALL OF THE FOLLOWING SECTIONS:
Name:____________________________ Driver’s License____________________________
Address:______________________________________________________________________
Email:________________________________________________________________________
Date of Birth:___/___/______ Phone Number:__________________________________
Occupation:___________________________________________________________________
Emergency Contact
Name:________________________________________________________________________
Phone Number:_____________________ Relation:__________________________
Is this for required community service hours: YES / NO
Reference
Name:________________________________________________________________________
Phone Number:_____________________ Relation:____________________________
Briefly describe any experience you have had in handling animals.
(Include any information that will help to indicate your interest and experience with animals.)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy Club police department
Volunteer Guidelines
DRESS CODE
While on duty, you must wear appropriate, comfortable clothing and tennis shoes. No open toed
shoes are allowed as it is too much of a risk for injury. No jewelry is allowed inside the Facility.
INCLEMENT WEATHER
You are not required to come in for duty while the weather is hazardous. If you do decide to attend
your shift in these conditions, understand we do not provide accommodations for these
circumstances.
SMOKE FREE WORKPLACE
The Animal Services Facility prohibits smoking, chewing of tobacco, e-cigarettes, vapor, or other
plant products.
DRUG-FREE WORKPLACE
It is the desire of the Town to provide an alcohol and drug-free, healthful, and safe workplace. To
promote this goal, employees are required to report to work in an appropriate mental and physical
condition to perform their jobs in a satisfactory and safe manner. The use of alcohol/drugs by a
Town employee or volunteer during work hours; including lunch is prohibited.
HARASSMENT
The Town will not tolerate any form of harassment, i.e. verbal, physical, visual forms, or sexual
harassment. It is inappropriate for any relationship of any king to interfere with work operations.
VIOLENCE IN THE WORKPLACE
We do not tolerate violence in the workplace under any circumstance. This includes harassment,
intimidation, verbal threats, abusive language, or any other individual, threatening behavior, inflicting
physical harm, violent behavior or acts of violence, no exceptions.
Weapons Banned: If you are acting as a volunteer for the Town of Trophy Club, we ask that you do
not carry a weapon on you even if you do have a CHL. You may, of course, leave a weapon in your
locked vehicle.
ATTENDENCE AND PUNCTUALITY
Working in the Animal Services Facility is a privilege. If you are late or absent from more than two
shifts that you have signed up for, without a 36 hour notification ahead of absence, your eligibility to
work in the Facility will be revoked.
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
We need and appreciate our volunteers. However, we need and expect all volunteers to:
Follow the Town’s guidelines, rules, conditions, terms and procedures.
Place safety and well-being first. The Town of Trophy Club does not cover volunteers under
the Town of Trophy Club Worker’s Compensation insurance.
Take direction from the Animal Service Officers on duty.
Represent the Town of Trophy Club in a professional manner that presents a positive image
to the community
Grant the Town of Trophy Club permission to use my likeness, voice, photograph, and
words in any form for promotional activities without payment
Have never been convicted of a criminal offense
Be 18 years of age or older
If you have any questions or do not meet the above guidelines and expectations, please provide a
brief explanation and discuss the circumstances with the Special Services Supervisor as it will be
looked over on a case-by-case basis.
As a volunteer, I have read the above guidelines and expectations and agree to abide by them.
PRINT:___________________________ SIGN:_______________________________
DATE:___/___/______
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Waiver of liability
NOTICE: THE TOWN OF TROPHY CLUB DOES NOT COVER VOLUNTEERS UNDER
THE TOWN OF TROPHY CLUB WORKER’S COMPENSATION INSURANCE.
IN CONSIDERATION OF THE TOWN OF TROPHY CLUB ALLOWING ME TO
PARTICIPATE IN THE TOWN OF TROPHY CLUB VOLUNTEER PROGRAM, AND
BEING AWARE OF THE POSSIBLE INJURIES THAT COULD OCCUR AS A RESULT OF
THAT PARTICIPATION, I ON BEHALF OF MYSELF RELEASE THE TOWN OF TROPHY
CLUB, ITS ELECTED AND APPOINTED OFFICIALS, EMPLOYEES, AGENTS,
INSTRUCTORS, OFFICERS FROM ANY AND ALL INJURIES AND DAMAGES
WHATSOEVER ARISING FROM MY PARTICIPATION IN THE PROGRAM.
I AGREE TO INDEMNIFY, SAVE, AND HOLD HARMLESS THE TOWN OF TROPHY
CLUB, ITS ELECTED AND APPOINTED OFFICIALS, EMPLOYEES, AGENTS, AND
OFFICERS FROM ANY AND ALL CLAIMS MADE BY ME OR MY INSURER FOR
INJURIES OR DAMAGERS RELATED TO THIS EVENT.
I affirm that I have read the above and that the information I have given is true and complete.
SIGNATURE OF APPLICANT: _______________________________________
DATE: ___/___/______
PRINTED NAME OF APPLICANT:____________________________________
DATE: ___/___/______
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Hold-Harmless and Release Form
The undersigned, _________________________, a participant of the Trophy Club Police
Department Volunteer Program, hereby indemnifies and holds harmless the Town of Trophy Club,
The Trophy Club Police Department, their agencies and employees, specifically including any and all
police officers or personnel involved with the supervision and control of the Trophy Club Police
Department from any claims of any kind whatsoever or of any nature for injury to the person or
damage to the property of myself, siblings, or heirs. This indemnity and hold harmless agreement
shall be considered a complete and total waiver of any and all liability on the part of the township of
Trophy Club, Texas, their servants, agents, or employees, and particularly the police officers engaged
in the supervision and control set forth herein above.
I affirm that I have read the above and that the information I have given is true and complete.
SIGNATURE OF APPLICANT: _______________________________________
DATE: ___/___/______
PRINTED NAME OF APPLICANT:____________________________________
DATE: ___/___/______
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
CONDITIONS FOR VOLUNTEERING
All Volunteer Applications must be approved by the Animal Services Officer before your service
may begin.
All Volunteers of The Town of Trophy Club are representatives of the organization and must
adhere to all the guidelines that have been presented to you.
The Town of Trophy Club is not liable for any damage or theft to Volunteer’s property; Personal
property is the sole responsibility of the person to whom it belongs.
The Town of Trophy Club is not liable for any personal injury, and or illness to Volunteers or
Volunteers’ family.
The Town of Trophy Club reserves the right to deny anyone at any time the right to volunteer for
any reason.
Any expenses incurred while volunteering is considered a donation and will not be reimbursed. Any
reimbursable costs must be approved by the Animal Control Officer before the expense has been
incurred.
I have read and understood the Conditions for volunteering, and I agree to abide by these
conditions and follow the procedures in which I have been instructed. I understand that any
volunteer who violates the rules may be asked to leave. I affirm that I have read the above
and that the information I have given is true and complete.
SIGNATURE OF APPLICANT: _______________________________________
DATE: ___/___/______
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
TROPHY CLUB POLICE DEPARTMENT
Terms of volunteer service
_______I, as a volunteer, am responsible for any damage I induce upon the Town of Trophy Club’s
property.
_______I, as a volunteer, will not bring in any person, or animal, who is not an approved volunteer
to the Animal Services of the Town of Trophy Club into the Animal Holding Facility.
_______I, as a volunteer, will take full responsibility for accidents that occur under my direct care,
such as, but not limited to, releasing the impounded dog from Town custody.
_______I, as a volunteer, will not bring any animal into the Holding Facility that was not already
impounded by Animal Services.
_______I, as a volunteer, will not make unauthorized copies of the keys provided to me, granting
access to the Town of Trophy Club’s Animal Holding Facility.
_______I, as a volunteer, am responsible for the cleanup of all defecation of any animal I care for
during my shift.
_______I, as a volunteer, will not release any animal to their owner under any circumstance.
_______I, as a volunteer, will not bring in any unauthorized supplies, electronics, utilities, linens,
food, liquids, dishes, towels, or anything of the like into the Town of Trophy Club’s Animal Holding
Facility.
_______I, as a volunteer, understand that Animal Control calls for service must be made through
Denton County Sheriff’s Officer Dispatch call center (972-434-5500 #9) and not directly to the
Animal Control Officer.
_______I, as a volunteer, am not authorized to write citations, give warnings, grant access to any
persons, collect donations, give donations, use Town vehicles, collect the personal information of
residents, use equipment not previously granted to me by the Animal Control Officer, register pets,
take equipment with me when I leave the premises, or perform any such action not previously
grantedto me from the Animal Control Officer.
I affirm that I have read the above and the information I have given is true and complete. I
understand that if I violate any of the above terms, I will no longer be able to volunteer with
the Town of Trophy Club.
SIGNATURE OF APPLICANT: _______________________________________
DATE: ___/___/______
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Report of background check
Applicant’s Name:_________________________________________
Position Applied For:
o
Civilian Volunteer
o
Chaplain
Background Checks Attached:
o
Criminal History
o
Driver’s License
o
TRPD CAD – Name
o
TRPD CAD – Address
For Applicants residing outside of Trophy Club
o
Local CAD – Name
o
Local CAD – Address
Recommendation:
______Recommended
______Not Recommended
Comments:_____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Checked By:
SIGNATURE: _______________________________________DATE: ___/___/______
Reviews:
___________________________________________________DATE:___/___/______
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Volunteer Confidentiality agreement
As a Volunteer of the Town of Trophy Club, I understand that I may learn of or have access to
information (verbal, written, or electronic) which is personal, safety-sensitive, or otherwise
confidential in nature. Such information includes, but is not limited to incident reports,
NCIC/TCIC information, Computer Aided information, and other law enforcement or Police
Services related information. I agree to maintain the confidentiality of such information and will not
divulge it to anyone for any purpose without the express consent or direction of the Chief of Police
or other designated Trophy Club Police Officer.
I further understand and agree that I am prohibited from using any of this information for my
personal use or benefit or for any other non-Police Services business related purposes. I understand
and agree that my failure to comply with the confidentiality requirement set forth in this
Confidentiality Agreement is grounds for discipline up to and including termination of acceptance or
termination of the Volunteer relationship. Additionally, the Town may seek other criminal or civil
sanctions or damaged as may be allowed by law.
The restrictions of the Confidentiality Agreement regarding disclosure are use of information shall
continue to apply after termination of acceptance or other relationship with Volunteer programs.
I have read and understood this this agreement and agree to comply with it in every aspect.
Dated this______________day of___________, 20______
SIGNATURE OF APPLICANT: ____________________________________________
PRINTED FULL NAME:_____________________________________________________
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Volunteer AUTHORITY TO
RELEASE INFORMATION
TO WHOM IT MAY CONCERN:
I hereby authorize the ______________________________________________________ and its
authorized representatives bearing this release, or a copy thereof, within one year of its date, to
obtain any information in your files pertaining to my employment, military, credit, education, or
medical records, including not limited to academic, achievement, attendance, athletic, personal
history, and disciplinary records, and credit records.
I hereby direct you to release such information upon request of the bearer. This release is executed
with full knowledge and understanding that the information is for official use. Consent is granted to
all parties to furnish such information, as described above, to third parties in the course of fulfilling
its official responsibilities. I hereby release you, as custodian of such records, and any school,
college, university, or other educations institution, hospital, or other repository of medical records,
credit bureau, lending institution, consumer reporting agency, or retail business establishment
including its officers, employees, or related personnel, both individually and collectively, from any
and all liability for damaged of whatever kind, which may at any time result to me, my heirs, family,
or associates because of compliance with this authorization and request to release information, or
attempt to comply with it.
I am furnishing my Social Security Account Number on a voluntary basis with the understanding
such is not required by any law or regulation. I have been advised that all parties will utilize this
number only to facilitate the location of employment, military, credit, and educational records
concerning me in connection with this application. Should there be any question as to the validity of
this release, you may contact me as indicated below:
Applicant’s Printed Full Name:__________________________________
Address:___________________________________________________
__________________________________________________________
Telephone Number:__________________________________________
Applicant’s Notarized Signature:________________________________
Sworn to and signed before me, on this the _____ day of ____, _____, in
and for _____________ County, in the state of ___________.
Signature of Notary Public:__________________________ NOTARY SEAL
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Rejection agreement
I understand that it is the policy of the Trophy Club Police Department
not to disclose any information regarding why an applicant has been
rejected. I agree and understand that in the event I am rejected, that no
information regarding that decision will be released to me.
SIGNATURE OF APPLICANT: ____________________________________________
PRINTED FULL NAME:_____________________________________________________
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
Trophy club police department
Volunteer Procedures
HANDLING: Volunteers are expected to perform all handling as instructed by volunteer mentors
and staff. Volunteers who work beyond specifications will be corrected verbally, and if mishandling
continues, may be asked to switch to a non-animal volunteer program.
DOCUMENTATION: Kennel cards document everything a volunteer needs to know about an
animal. Beyond looking whether an animal has a blue or red collar, which designates their sex as
male or female, volunteers should always read kennel cards before removing an animal from their
kennel.
ETIQUETTE: Volunteers should be courteous of officers’requests and directions at all times.
Please be polite and respond courteously when speaking with visitors and officers. The Department
Sergeant should be contacted if there has been a negative confrontation between volunteers and/or
Officers. If unsure of an answer, policies, or procedure, please ask the Department Sergeant. If they
are not currently available ask the Animal Services Officer on duty.
CLEAN UP: All equipment should be cleaned and properly stored when not in use. You are
responsible for the cleanup of defecation of animals under your watch, along with spilled food and
water from water bowls.
HYGIENE: Wash hands when: visibly dirty or contaminated before eating after using restroom
before and after direct animal contact or contact with bodily fluids after removing gloves
Use the Centers for Disease Control and Prevention (CDC) guidelines for proper hand washing –
When washing hands with soap and water: Wet your hands with clean running water and apply soap.
Use warm water if it is available. Rub hands together to make lather and scrub all surfaces. Continue
rubbing hands for 15-20 seconds. Rinse hands well under running water. Dry your hands using a
paper towel or air dryer. If possible, use your paper towel to turn off the faucet. Always use soap
and water if your hands are visibly dirty.
If soap and clean water are not available, use an alcohol-based hand rub to clean your hands.
Alcohol based hand rubs significantly reduce the number of germs on skin and are fast-acting. When
using an alcohol-based hand sanitizer: Apply product to the palm of one hand. Rub hands together.
Rub the product over all surfaces of hands and fingers until hands are dry.
Wash hands before and after each animal encounter and after contact with feces, blood, body fluids,
secretions, excretions, exudates or articles contaminated by these substances. Wash hands before
eating, drinking or smoking; after using the restroom; after cleaning animal cages or animal-care
areas; and whenever hands are visibly soiled. Liquid hand sanitizers may be used if hands are not
visibly soiled, but hand washing with soap and running water is preferred.
1 Trophy Wood Drive, Trophy Club, Texas 76262
2018
INJURIES: If at any time while volunteering you are injured, please connect with an Animal
Services Officer and a representative from the volunteer department immediately. This may include,
but is not limited to: trips, slips, falls, cuts, abrasions, sprains, breaks, or scratches.
If you are bitten by a dog or cat, you are required to notify a supervisor and complete an incident
report by state law. There are currently no USDA licensed biologics for post exposure preventative
treatment of previously unvaccinated domestic animals, and there is evidence that the use of vaccine
alone will not reliably prevent the disease in these animals. For this reason if it is determined that the
animal should be tested for rabies, a decapitation may be requested which would require that the pet
be euthanized. This procedure may be mandatory if the animal in question has not received a rabies
vaccination or has had recent exposure to wildlife. If no testing is to be done, Trophy Club Animal
Services coordinates post-observation with one of our contracted Animal Control Specialists, Brian
Hall of Brian The Animal Guy, for the legally mandated period of time. Once the quarantine period
is over the pet is reassessed for behavior and, if appropriate, may be returned to the owner.
SAFETY: Proper restraint iscritical to prevent injuries to both volunteers and animals and to
minimize stress. Volunteers should obtain assistance when there is a known aggressive animal, an
animal showing aggressive behavior or when the volunteer feels uncomfortable handling the animal
by themselves. All volunteers will be trained on animal behavior to help them identify aggressive
behavior. If the volunteer’s position involves animal handling, they will be trained in proper
restraint. Follow your cautious instincts. Do not handle any animals that you are unsure of, ask for
help! Under no circumstances should animals be socialized with one another unless they are in the
same cage. This policy is in place to prevent the spread of disease as well as aggression toward other
animals.
Keep fingernails short. Avoid artificial nails or hand jewelry when handling animals. Hand-washing
supplies should be well-stocked at all times by an officer responsible for the area. Gloves are not
necessary when examining or handling normal, healthy animals. Shoes or boots should have thick
soles and closed toes and be impermeable to water and easily cleaned.
Take precautions to prevent bites and other injuries. Identify aggressive animals and alert
appropriate officers. Use physical restraints, muzzles, or bite-resistant gloves with practice policies.
Do not rely on owners or untrained volunteers for animal restraint
Wear gloves when handling soiled laundry. Wash animal bedding and other laundry with standard
laundry detergent and machine dry. Use separate storage and transport bins for clean and dirty
laundry.
Moreinformation will be availableat Volunteer Orientation.
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-288-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2018 In control:Animal Shelter Advisory Board
On agenda:6/19/2018 Final action:
Title:Review the roles and responsibilities of the Animal Shelter Board; discussion of same.
Attachments:Animal Shelter Board Ordinances.pdf
DateVer.Action ByActionResult
Review the roles and responsibilities of the Animal Shelter Board; discussion of same.
ARTICLE 2.04 ANIMAL SHELTER ADVISORY BOARD
Sec. 2.04.001Creation; organization
The town council does hereby create an advisory committee for its animal shelter to be named
the “Trophy Club Animal Shelter Advisory Board,” which board shall meet at least three (3)
times annually and shall be comprised of at least one (1) licensed veterinarian, one (1) county
or municipal official, one (1) person whose duties include the daily operation of an animal
shelter, one (1) representative from an animal welfare organization, and two (2) residents from
the community. (Ordinance 2013-19, sec. 2, adopted 8/5/13; Ordinance 2013-37 adopted
10/7/13)
Sec. 2.04.002Appointment; terms
The members of the Trophy Club Animal Shelter Advisory Board shall serve at the pleasure of
the town council. Members' terms shall be staggered as set forth herein, and terms shall expire
on September 30th of the designated year. Positions on the board shall be numbered 1 through
6. Position 1shall serve an implementation term that shall expire on September 30th of 2016
and shall expire thereafter in even-numbered years. The terms of positions 2 and 3 on the board
shall also expire in even-numbered years. The terms of positions 4, 5, and 6 shall expire in odd-
numbered years. Upon expiration of the implementation term set forth above, all six (6) seats
shall be appointed to serve on a regular two (2) year term interval. (Ordinance 2013-19, sec. 3,
adopted 8/5/13; Ordinance 2014-24 adopted 8/26/14; Ordinance 2015-27 adopted 9/22/15)
Sec. 2.04.003Staff liaison
The chief of police or his designee shall serve as a liaison (hereinafter “staff liaison”). The staff
liaison shall be the point of contact for members, and it shall be the responsibility of the staff
liaison to schedule meetings, to post agendas, and to provide information necessary for the
TrophyClub Animal Shelter Advisory Board to perform its duties. (Ordinance 2013-19, sec. 4,
adopted 8/5/13)
Sec. 2.04.004Duties of board
Duties of the board shall include the making of recommendations to the town council concerning
the town's animal shelter and the shelter's compliance with chapter 823 of the Health and Safety
Code, as amended, and all other applicable state and local laws. (Ordinance 2013-19, sec. 5,
adopted 8/5/13)
Sec. 2.04.005Meetings
All meetings shall be open to the public and shall be held in accordance with the Texas Open
Meetings Act and with the parameters set forth in this article. The staff liaison shall work with the
Trophy Club Animal Shelter Advisory Board to determine appropriate meeting dates and times
as necessary to fulfill all legal obligations, with a minimum of three (3) meetings of the board
being required annually. (Ordinance 2013-19, sec. 6, adopted 8/5/13)
Sec. 2.04.006Staff liaison duties
The staff liaison shall attend all meetings, shall be responsible for preparation and posting of the
meeting agendas, and shall ensure that minutes are prepared for the board's review and action.
The staff liaison shall be responsible for ensuring that all clerical support is provided by town
staff. (Ordinance 2013-19, sec. 7, adopted 8/5/13)