Minutes TC 04/10/2018 TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY,APRIL 10,2018,7:00 P.M.
LOCATION:1 TROPHY WOOD DRIVE,TROPHY CLUB,TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, April 10, 2018. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C.Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tern,Place 3
Alicia L.Fleury Council Member,Place 1
Eric Jensen Council Member, Place 2
Tim Kurtz Council Member,Place 4
Greg Lamont Council Member,Place 5
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Tom Class Town Manager Mike Pastor Information Technology Manager
David Dodd Town Attorney Lisa Payne Town Planner
Holly Fimbres Town Secretary/RMO Jonathan Phillips Director of Administrative Services
Patrick Arata Police Chief Trey Richardson Police Officer
Wade Carroll Fire Chief Scott Spooner Investigative Assistant
Alex Campbell Police Officer Julie Swartz Administrative Assistant
Levi Cobler Police Officer Tommy Uzee Director of Community Development
Tony Jaramillo Director of Parks and Recreation Steve Woodard Police Captain
Amber Karkauskas Director of Finance Steve Zieverink Information Technology Specialist
Jill Lind Communications&Marketing Manager
Mayor Sanders announced the date of Tuesday,April 10, 2018, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Senior Pastor Barry Clingan with The Church at Trophy Lakes.
The Pledges to the American Flag and Texas Flag were led by Mayor Pro Tem Rowe.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s)of your statement. Topics of presentation should be limited to matters over which the Council has authority.
George Dennis, 1036 Wilshire Drive,advised that he has been a resident of Trophy Club for approximately 27 years
and has taught tennis lessons for the last five years. He wanted to address his concern about the use of the public
tennis courts because he was approached by Town Staff advising him that he could no longer teach lessons there.
Suzanne Jobe,4 Heatherstone Court,filled out a speaker request form but did not wish to speak but she supported
Mr.Dennis'comments.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class'update and provide input regarding the following(T.Class):
• Early Voting — Would begin on April 23rd and run through May 1st for the upcoming May 5, 2018
Election. The closest early voting site for Denton County residents would be at Trophy Club Town Hall and
the closest early voting site for Tarrant County residents would be at Southlake Town Hall.
• Eggstravaganza—Held on March 31st with an estimated turnout of 600 to 800 patrons. He gave a special
thank you to Bara Church, Lakeview Elementary,and Town Hall volunteers who assisted Staff with stuffing
15,000 eggs.
• Staffing— Introduction of newly hired Communications and Marketing Manager Jill Lind, who previously
served as the Tourism Marketing Manager for the past nine years and most recently as the Senior
Marketing Manager for the City of Southlake.
2. Badge pinning ceremony for newly hired Police Officers(T.Class).
Town Manager Class introduced Police Captain Steve Woodard, Police Officer Alex Campbell, Police Officer Trey
Richardson,and Police Officer Levi Cobler.
Police Chief Arata provided opening remarks and stated that badge pinning ceremonies occur after police cadets
graduate from the Police Academy and another instance would be for any promotions.
Police Captain Woodard was pinned by his wife,Stacy,and his granddaughter,Hope.
Police Officer Campbell was pinned by her grandmother,Linda McKenney.
Police Officer Richardson was pinned by his wife, Dr.Nikki Richardson,and their son,Declan.
Police Officer Cobler was pinned by his uncle,Bob McConauhey.
Mayor Sanders administered the Oath of Office to Police Captain Woodard, Police Officer Campbell, Police Officer
Richardson,and Police Officer Cobler.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Special Session Minutes dated March 27,
2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding the Town Council Joint Session Minutes dated March 27,
2018(H.Fimbres). (Town Secretary Note:Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding the financial and variance report dated February 2018 (A.
Karkauskas).
6. Consider and take appropriate action regarding a Joint Election Agreement between the Town of Trophy
Club and Tarrant County Elections for administration of the Town's May 5, 2018 Special Election; and
authorizing the Mayor or his designee to execute all necessary documents(H.Fimbres).
7. Consider and take appropriate action regarding a Requisition Request for the reinstallation of the Dumpin'
Buccaneer feature at the Splash Pad; and authorizing the Mayor or his designee to execute all necessary
documents(T.Jaramillo).
Motion:
Motion made by Mayor Pro Tern Rowe, seconded by Council Member Jensen, to approve the Consent Agenda
Items 3 through 7.
Motion passed unanimously 7-0-0.
Town Council Minutes April 10,2018 Page 2 of 10
REGULAR SESSION
8. Case ME-18-001(Church at Trophy Lakes Monument Sign)
Consider and take appropriate action regarding a request for a Meritorious Exception for a proposed
monument sign to be located at 800 Trophy Club Drive, within the Neighborhood Services (NS) zoning
district(L.Payne).
Town Planner Payne presented the item and advised that Section 3.09.010 of the Town's Code of Ordinances
allowed for an interested party to make a request for a Meritorious Exception to the Town Council, upon
recommendation by the Planning and Zoning (P&Z) Commission, to consider proposals that were nonconforming
to the sign regulations, but may have obvious merit and may make a positive contribution to the visual
environment. The Church at Trophy Lakes was requesting an exception to the monument sign requirements in
order to replace their existing timeworn sign with a new 155 square feet stone monument sign at the northwest
corner of Village Trail and Trophy Lake Drive. The intent of the size and design of the proposed sign was to
compliment the Town's entryway monument sign that sits in the Roundabout and was within the same view
corridor as the Church property. According to the Town's sign regulations,a monument sign could not exceed 10
feet in height and 50 square feet in area. Although the proposed sign's height was within compliance at 4.5 feet at
its tallest points on either end, the proposed monument area of approximately 155 square feet exceeded the
maximum allowable size by 105 square feet. Additionally, she advised that the P&Z Commission recommended
approval with clarification that:
a. The sign's material and lighting would blend with the Town's existing roundabout sign;
b. The sign would be oriented toward the corner of Village Trail and Trophy Lake Drive;and
c. The sign would be installed within 10 feet of the property's 30 foot building line.
Senior Pastor Clingan,applicant,and Dennis Sheridan,Chairperson of the P&Z Commission,were available for any
questions.
Council Member Jensen requested that Staff utilize the monitors at future Council meetings and present the
visuals for the benefit of the audience.
Mayor Pro Tern Rowe clarified that the P&Z Commission recommendation b (the sign would be oriented toward
the corner of Village Trail and Trophy Lake Drive)and recommendation c(the sign would be installed within 10 feet
of the property's 30 foot building line) were addressed in the applicant's submittal. Although he understood the
intent of recommendation a (the sign's material and lighting would blend with the Town's existing roundabout
sign) it was not specific enough to address in a motion and it was most likely the applicants original intention to
adhere to that recommendation. Furthermore he inquired if there were elements lacking detail in the supporting
documentation since the recommendation should have been addressed within the applicant's submittal.
Town Planner Payne believed that the reason the recommendations came about were due to concern that the
location of the sign was hand drawn on the site plan.
Mayor Pro Tern Rowe questioned if Staff should have requested the applicant to provide a more specific drawing
relative to the location of the signage. Town Planner Payne responded that Staff could ensure that would be done
moving forward.
Motion:
Motion made by Mayor Pro Tem Rowe,seconded by Council Member Fleury,to approve Case ME-18-001 (Church
at Trophy Lakes Monument Sign) a request for a Meritorious Exception for a proposed monument sign to be
located at 800 Trophy Club Drive,within the NS zoning district.
Council Member Shoffner remarked that the Trophy Club Roundabout signage was 32 feet in length and 5 feet in
height and the Church's proposed signage would be 36 feet in length and 6 feet in height. He inquired what the
height was of the letters on the Roundabout signage since the Church's lettering would be 1 foot. Town Planner
Payne was unaware of that information.
Town Council Minutes April 10,2018 Page 3 of 10
Council Member Jensen inquired if the submittal and documentation met the requirements of the Town. Town
Planner Payne responded that it did meet the requirements of the Town.
The vote was taken.
Motion passed unanimously 7-0-0.
9. Youth Programs Standards of Care
A) Conduct a Public Hearing regarding an Ordinance renewing Section 1.08.001,Youth Programs Standards
of Care,of Division 1,Generally,of Article 1.08,Parks and Recreation,of Chapter 1,General Provisions,
of the Town of Trophy Club Code of Ordinances;and providing an effective date(T.Jaramillo).
Mayor Sanders opened the public hearing at 7:30 p.m.
There were no individuals that wished to speak.
Mayor Sanders closed the public hearing and reconvened into Regular Session at 7:31 p.m.
B) Consider and take appropriate action regarding an Ordinance renewing Section 1.08.001, Youth
Programs Standards of Care,of Division 1,Generally,of Article 1.08,Parks and Recreation,of Chapter 1,
General Provisions,of the Town of Trophy Club Code of Ordinances;and providing an effective date(T.
Jaramillo).
Director of Parks and Recreation Jaramillo advised that there were three minor changes proposed:
• Subsection(b),(4)—removal of"Trophy Club's Svore Municipal Building and/or";
• Subsection(f),(2),(C)—change the age from 18 to 16 for program employees;and
• Subsection (h),(3),(D)—update the name of the Texas Department of Health to the Texas Department of
State Health Services.
Council Member Shoffner asked if a public hearing was required each year for renewal of the ordinance. Town
Attorney Dodd advised that a public hearing was required each year.
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen,to approve Ordinance No. 2018-09,
renewing Section 1.08.001, Youth Programs Standards of Care, of Division 1, Generally, of Article 1.08, Parks and
Recreation, of Chapter 1, General Provisions, of the Town of Trophy Club Code of Ordinances; and providing an
effective date of April 10,2018,as presented in the agenda packet.
Motion passed unanimously 7-0-0.
10. Receive an update from Town Staff and take appropriate action regarding traffic control devices for the
following intersections: Bobcat Boulevard and Trophy Club Drive; Parkview Drive and Bobcat Boulevard;
and Durango Drive and Trophy Club Drive(Council Member Fleury and Council Member Jensen).
Director of Community Development Uzee introduced Chris Hartke and Philip Varughese, with Teague Nall &
Perkins(TNP),who conducted the warrant study.
Council Member Shoffner inquired why a signal warrant study was performed when the direction given was to
perform a traffic study because it gave the appearance that the Council had already decided to install traffic
signals. Mr. Hartke responded that the warrant analysis for traffic signals was part of the traffic impact study. The
study included the results to determine if a signal was warranted according to the Texas Manual on Uniform Traffic
Control Devices by using the current traffic volumes at the proposed intersections.
Council Member Shoffner commented that the Council was seeking recommendations of possible options whether
that would be installation of traffic signals, roundabouts, stop signs,etc. in order to allow the Council to make the
most appropriate determination.
Town Council Minutes April 10,2018 Page 4 of 10
Mr. Hartke explained that the study was the first step to make that evaluation and that TNP intended to present
the results, which would include a level of service (LOS) comparison of the existing condition verses installing a
traffic signal.
Mayor Pro Tem Rowe reiterated that the Council was seeking to receive options for them to consider.
Council Member Fleury inquired if the data that was collected could be used to determine additional options. Mr.
Hartke responded that the data could be used to determine additional options.
Council Member Shoffner read the motion made at the December 12, 2017 Council meeting, which approved
conducting a traffic study for the proposed three intersections.
Mr. Hartke explained that a general term of a traffic study was the impact of the intersections. TNP assessed
traffic counts,pedestrian counts,and placed those results into a program that evaluated different options for each
intersection.
Council Member Shoffner asked if a different study would need to be performed if the direction would have been
to install a roundabout. Mr.Hartke responded that the gathered numbers could be used for that study.
Mr. Hartke provided the presentation, which included: Study Locations; Data Collection; Signal Warrant Analysis;
Signal Warrant Summary;and LOS Analysis.
Mayor Sanders agreed that additional data was needed to provide options that could include traffic signals, turn
lanes, acceleration lanes, and/or roundabouts. He noted that each intersection had unique characteristics but
heavy traffic volume appeared to be relatively short periods of time at all three intersections.
Council Member Jensen inquired if crossing guards were located at all three intersections during the peak hours to
help direct traffic. Police Chief Arata confirmed that he did have crossing guards at those locations during peak
hours,which correlated with the school zone times.
Council Member Lamont asked what the delay times were. Mr. Harke referenced the Overall LOS Summary that
graded each intersection A through F and listed the average control delay.
Council Member Kurtz commented that based on the data it appeared that the crossing guards needed to be re-
trained as opposed to installing traffic signals. For instance they may be currently trained to relieve a lane when it
became 10 vehicles backed up when maybe it should be to relieve a lane every 30 seconds. He noted that there
were no issues at these intersections on weekends,evenings or during the summer time.
Council Member Shoffner was not advocating traffic signals but he inquired if traffic signals were installed would
they replace the crossing guards. Police Chief Arata responded that there would not be a need for crossing guards
because there would be push buttons to allow pedestrians to cross the intersections. He added that the crossing
guards worked in sync to assist with traffic relief with Byron Nelson High School starting and dismissing school
earlier than Medlin Middle School.
Council Member Shoffner remarked that by the same token crossing guards would have to remain if roundabouts
were installed. Police Chief Arata confirmed that the crossing guards would remain if roundabouts were installed.
Council Member Shoffner asked if traffic signals could be turned on during the peak hours and then flash yellow
during the other times. Police Chief Arata stated that traffic signals could be programmed that way.
Council Member Kurtz wanted to ensure that crossing guards remained in place even if traffic signals were in
installed.
Town Council Minutes April 10,2018 Page 5 of 10
Council Member Shoffner advised that he was trying to make the point that with a traffic signal there was
potential to reduce the two crossing guards to one crossing guard at Durango Drive and Trophy Club Drive and
with a roundabout the same level of crossing guard presence would still be needed. Additionally, he commented
that he felt that flashers were needed at the current Roundabout because pedestrians crossed that area.
Mayor Pro Tem Rowe commented that he would be interested in reviewing data that isolated where there were
less than optimal right turn conditions and review the option of turn lanes. Additionally, he would like to consider
whether some of the intersections would be potentially better served as a three-way stop intersection and have
them potentially activated only during certain times of day.
Council Member Shoffner remarked that a turn lane may be appropriate on Trophy Club Drive to head west on
Durango Drive.
Council Member Kurtz commented that it may be of benefit to make the right lane heading southbound on Trophy
Club Drive a turn only lane during peak hours for vehicles to travel west on Bobcat Boulevard. He asked if
Broadway Drive was included with the study because drivers tended to use that street a cut through. Mr. Hartke
responded that Broadway Drive was not included.
Council Member Lamont agreed that a left turn lane on Trophy Club Drive to head west on Durango Drive may be
of benefit. He commented that the Roundabout project was approximately$2.4 million about eight years ago.
Council Member Jensen inquired if Staff believed that additional options would be warranted based on the
provided information. Director of Community Development Uzee responded that it was worth looking into further
because to potentially install turn lanes it may require acquisition of land.
Bill Rose, 219 Inverness Drive, stated that right turn lanes would be an interesting concept to consider. His
preference would be to install roundabouts at the congested areas and he noted that cost would be a factor. He
believed that the construction of the current Roundabout was competitive at the time with the cost associated
with installing a traffic signal. He favored roundabouts for three reasons: safety, life cycle cost, and they were
aesthetically pleasing.
Council Member Lamont noted that per a previous Town Manager, the current Roundabout cost included $1.6
million that came from Denton County, $400,000 that came from the Public Improvement District, $200,000 from
the Trophy Club Municipal Utility District No. 1,and the balance came from the Town's General Fund.
Mayor Pro Tem Rowe remarked that he was not for or against a specific solution. He desired to receive an expert
analysis of what the available options were along with the pros and cons to each.
Council Member Jensen commented that possibly a one lane roundabout would be an option to review. He
encouraged TNP and Staff to review the potential options and present them to Council at a later meeting. He
noted that this would be the optimal time for any needed construction on Trophy Club Drive since construction
was forthcoming.
Council Member Fleury remarked that in the meantime a practical solution would be to re-train the crossing
guards on the appropriate time limits to relieve lanes or the number of vehicles to have queued in a lane.
No action was taken on this item.
11. Discussion of and provide direction to Town Staff regarding installation of a No U-Turn sign at Trophy Lake
Drive and Village Trail(Council Member Fleury and Council Member Jensen).
Director of Community Development Uzee advised that Staff was seeking direction on whether or not to install a
No U-turn sign on Trophy Lake Drive.
Town Council Minutes April 10,2018 Page 6 of 10
Council Member Fleury commented that she recognized a need to install signage because there appeared to be
issues with drivers make U-turns in that area. She had also received comments from concerned residents
regarding this issue.
Town Manager Class advised that the Police Department reviewed the reports for that intersection for the last
three years and one traffic accident had been reported.
Council Member Kurtz remarked that he regularly traveled that route and he noticed that on numerous occasions
drivers would make a right exit out of the parking lot, closest to the Bank of America, onto Trophy Lake Drive to
immediately make a U-turn after the median ended;therefore hindering drivers turning left into Torn Thumb and
creating additional traffic at the Roundabout.
Mayor Pro Tem Rowe stated that he had also received feedback from concerned residents regarding this area.
Council Member Shoffner commented that there was a no U-turn sign by the Townhomes and inquired if that had
been installed for safety reasons due to visibility issues. Police Chief Arata confirmed that the sign was installed for
safety reasons.
Council Member Shoffner noted that directing drivers into the Roundabout would offer a safer alternative than
making a U-turn.
Main Motion:
Main Motion made by Council Member Jensen, seconded by Mayor Pro Tern Rowe, to install No U-turn signage
heading northbound on Trophy Lake Drive by Village Trail.
Town Attorney Dodd commented that a revised ordinance could be presented to Council at a later date describing
the location of the added No U-turn signage.
Council Member Shoffner believed that Staff had the ability to install No U-turn signage. Additionally, he pointed
out that the location of the No U-turn sign in front of the Townhomes had not been addressed through an
ordinance.
Police Chief Arata remarked that Staff would install two signs,one at the end of the median on Trophy Lake Drive
before Village Trail and another before the Roundabout.
Substitute Motion:
Substitute Motion made by Mayor Sanders, seconded by Mayor Pro Tern Rowe, to refer this item to the Town
Manager and have it brought back for Council's consideration at the April 24,2018 Council meeting.
Council Member Shoffner read Number 1 of Subsection a, Restrictions, of Section 12.02.032, U-turns: It shall be
unlawful for the driver of any vehicle to turn such vehicle so as to proceed in the opposite direction or to make a
one hundred eighty(180)degree turn(U-turn)on any street posted by the town with a sign or signs indicating that
such a movement is prohibited. U-turns shall be permitted at locations where no sign or state law prohibits such
turn.
The vote was taken for the Substitute Motion,to refer this item to the Town Manager and have it brought back
for Council's consideration at the April 24,2018 Council meeting.
Substitute Motion failed (0-0-7), with Mayor Sanders, Mayor Pro Tem Rowe, and Council Members Fleury,
Jensen,Kurtz,Lamont,and Shoffner voting against.
The vote for the Main Motion was taken,to install No U-turn signage heading northbound on Trophy Lake Drive
by Village Trail
Main Motion passed unanimously 7-0-0.
Town Council Minutes April 10,2018 Page 7 of 10
12. Consider and take appropriate action regarding lighting improvement at Harmony Park(T.Jaramillo).
Director of Parks and Recreation Jaramillo advised that this item had been discussed by the Parks and Recreation
Board.
Tiffany Nimphius, Parks and Recreation Board Chairwomen, advised that they were seeking approval from Council
to proceed with applying for a grant to expand and improve the lighting at Harmony Park. A quote was received
from Musco Sports Lighting for $190,000 to install lighting at Harmony Park. If awarded, the grant would cover
$50,000 and Greater Northwest Soccer Association (GNWSA) agreed to split the remaining balance, leaving the
Town's overall obligation at$70,000 in the Fiscal Year 2019 Budget.
Council Member Jensen inquired about GNWSA committing$70,000 and how payments would be disbursed to the
Town.
Matt Tibbitts, President of GNWSA, confirmed that they agreed to pay 50 percent of the remaining balance and
that GNWSA would pursue an agreement with the Town addressing payments.
Council Member Shoffner reiterated his desire to enter into a Capital Improvement Program with the various
sports associations. He encouraged GNWSA to review other areas that would add improvement for their
association that could be addressed in the agreement.
Council Member Kurtz inquired if the abutting residents were approached about the proposed additional lighting
since they could be negatively impacted. Mr. Tibbitts responded that soccer field lighting was lower than baseball
lighting;therefore there would be less light pollution experienced compared to lighting at the baseball fields.
Director of Parks and Recreation Jaramillo confirmed that Musco lighting offered 50 percent less spill lighting and
glare.
Council Member Lamont asked what had changed that triggered the need of additional lighting. Mr. Tibbitts
responded that their association was growing and it would be beneficial for them to install permanent lighting as
opposed to renting temporary lighting.
Mayor Sanders commented that he would like to review a photometric plan prior to approval to see how the
lighting would bleed.
Mayor Pro Tem Rowe remarked that there should not be anything to precluded Staff from proceeding with
applying for the grant since the lighting implementation and budget line item request would not occur until later in
the year. Additionally, he commented that he was pleased to see that there was a request to obtain enhanced
yield out of Town facilities that were in place for the enjoyment of residents.
Council Member Jensen clarified that poles 1 and 2 faced south and already existed. The request included adding
lighting to the existing poles and face north. He stated that the height of the poles was 70 feet and he inquired
what the height was for the poles at Independence Park. Director of Parks and Recreation Jaramillo responded
that he believed they were 70 to 90 feet.
Council Member Jensen pointed out that poles 3, 4, and 5 could potentially create issues for abutting
homeowners. He recommended that Staff review decreasing the height of the proposed poles.
Council Member Kurtz was in favor of proceeding with the grant but in the meantime have Staff reach out to the
homeowners that would be affected and present a study at a later date.
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to direct Staff to apply for the
grant as presented.
Motion passed unanimously 7-0-0.
Town Council Minutes April 10, 2018 Page 8 of 10
13. Discuss and take appropriate action regarding Town activity in public information and public relations
relating to PD-30(Mayor Pro Tem Rowe and Council Member Shoffner).
Mayor Pro Tern Rowe explained that PD-30, a large mixed development, had some press coverage with
information that was inaccurate,for example an article done by the Star-Telegram and a story done by a local NBC
affiliate had published glaring factual errors. He requested that Staff keep tabs on press coverage for this
development and if factual errors were presented then Staff should make a public effort to post the clarifications
or corrections on the Town's website that would be linked to Facebook or Twitter in order to point concerned
residents to the accurate information.
Mayor Sanders advised that he had approached Star-Telegram to publish the corrections but that was not done.
Council Member Shoffner agreed with Mayor Pro Tern Rowe and recommended that Staff cleanup the information
on the Town's website reflecting the approved PD-30 with the factual information.
No action was taken on this item.
14. Discussion of items for Future Agendas to include agenda items for consideration on the April 24, 2018
Council agenda and items from the Town Council Future Agenda Items list(H.Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Council Member Shoffner requested to have a repeated placeholder for future Executive Sessions for the potential
to discuss the area north of State Highway 114, east of Trophy Club Drive. Council Member Kurtz agreed to add
the item.
Mayor Sanders provided an update regarding Item No.2 from the Town Council Future Agenda Items list regarding
a Green Ribbon grant for the beatification along the sound wall on State Highway 114. He attended a Texas
Department of Transportation meeting where the following topics were discussed: construction of feeder roads
along the highway that did not currently exist; installation of a Texas U-turn at Solana Boulevard and Kirkwood
Boulevard;changing exit and entrance directions;and installation of irrigation equipment.
EXECUTIVE SESSION
15. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act),the Council will convene into executive session to discuss the following:
A) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation and duties of a public officer or employee:
1. Quarterly Goals and Objectives for Council Appointed Employees(Town Council)
2. Crime Control and Prevention District(H.Fimbres)
3. Denco Area 9-1-1 District Board of Managers(Mayor Sanders and Council Member Lamont)
B) Section 551.071 Consultation with Attorney under Subsection(2)to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Breach of Contract Issues,Procedures,and Claims(D.Dodd)
Town Council Minutes April 10,2018 Page 9 of 10
CONVENED INTO EXECUTIVE SESSION-START TIME—8:46 P.M.
RECONVENED INTO REGULAR SESSION-START TIME—9:30 P.M.
RECONVENED INTO REGULAR SESSION
16. Consider and take appropriate action repealing Resolution 2017-39 and adopting a new Resolution, filling
one(1)vacant position for the remainder of an unexpired term on the Crime Control and Prevention District
Board;reaffirming existing appointments;and providing an effective date(H.Fimbres).
Motion:
Motion made by Council Member Jensen, seconded by Council Member Kurtz, to repeal Resolution No. 2017-39
and approve Resolution No. 2018-04,appointing Leo Daniels to Place 5,filling a vacant position for the remainder
of an unexpired term on the Crime Control and Prevention District; reaffirming existing appointments; and
providing an effective date of April 10,2018.
Motion passed unanimously 7-0-0.
17. Consider and take appropriate action regarding a Resolution of the Town Council nominating one (1)
candidate to a slate of nominees for the Board of Managers of the Denco Area 9-1-1 District;and providing
an effective date(Mayor Sanders and Council Member Lamont).
Motion:
Motion made by Council Member Lamont,seconded by Mayor Pro Tern Rowe,to approve Resolution No.2018-05,
nominating Jim Carter to a slate of nominees for the Board of Managers of the Denco Area 9-1-1 District; and
providing an effective date of April 10,2018.
Motion passed unanimously 7-0-0.
18. Consider and take appropriate action regarding the Executive Session(H.Fimbres).
No action was taken on this item.
ADJOURN
Mayor Sanders adjourned the meeting at 9:33 p.m.
Holly Fimbr:s,Town Secretary C.Nick Sanders, Mayor
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Town Council Minutes April 10,2018 Page 10 of 10