Agenda Packet TC 02/27/2018
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Town CouncilPage 3 of 40Meeting Date: February 27, 2018
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Town CouncilPage 4 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-087-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/13/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Receive Town Manager Class' update and provide input regarding the following (T. Class):
·Staffing
·Capital Improvement Projects
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update and provide input regarding the following (T. Class):
Staffing
Capital Improvement Projects
Town CouncilPage 5 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-088-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/13/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Parks and Recreation Board, February 19, 2018
Council Liaison - Council Member Philip Shoffner
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Parks and Recreation Board, February 19, 2018
Council Liaison - Council Member Philip Shoffner
Town CouncilPage 6 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-089-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:2/13/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
February 13, 2018 (H. Fimbres).
Attachments:Draft TC Regular Session Minutes February 13, 2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedFebruary13,2018(H.
Fimbres).
Town CouncilPage 7 of 40Meeting Date: February 27, 2018
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, FEBRUARY 13, 2018, 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, February 13, 2018. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem, Place 3 arrived at 7:34 p.m.
Alicia L. Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5
Philip Shoffner Council Member, Place 6 arrived at 7:32 p.m.
STAFF PRESENT:
Tom Class Town Manager Amber Karkauskas Director of Finance
David Dodd Town Attorney Mike Pastor Information Technology Manager
Holly Fimbres Town Secretary/RMO Lisa Payne Town Planner
Patrick Arata Police Chief Jonathan Phillips Director of Administrative Services
Wade Carroll Fire Chief Tommy Uzee Director of Community Development
April Duvall Chief Financial Analyst Steve Zieverink Information Technology Specialist
Tony Jaramillo Director of Parks and Recreation
Mayor Sanders announced the date of Tuesday, February 13, 2018, called the Town Council to order and
announced a quorum at 7:00 p.m.
The Invocation was offered by Town Manager Class.
The Pledges to the American Flag and Texas Flag were led by Council Member Jensen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update and provide input regarding the following (T. Class):
March 6, 2018 Primary Election – Early voting begins on February 20th and ends March 2nd. The closest
location for Denton County voters would be at the Denton County Southwest Courthouse and the closest
location for Tarrant County voters would be at the Southlake Town Hall. Election Day voting would be
conducted from 7 a.m. to 7 p.m. on March 6th with Denton County Democratic Party voters at Trophy
Club Fire Station, Denton County Republican Party voters at the Svore Municipal Building, and
Tarrant County voters at Fellowship Church Keller.
Back to Nature Event – In partnership with Keeping Trophy Club Wild, the event would be held on March
17th, from 11:00 a.m. to 2:00 p.m. at Trophy Club Park. The event will feature various reptile
demonstrations, archery, horseback rides and more.
Town CouncilPage 8 of 40Meeting Date: February 27, 2018
Staffing – Brian TenEyck was hired as the Recreation Superintendent and would begin on February 26th
and applications were being accepted for the following positions: two Police Captains, Building Inspector;
Permits Clerk; Landscape Maintenance; and various Summer positions.
2. Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Animal Shelter Advisory Board, January 16, 2018
Council Liaison - Council Member Philip Shoffner
Mayor Sanders advised that there was no update to provide.
3. Receive an update from Council Member Fleury regarding the Town's involvement to Kindness Awareness
Month; discussion of same (Mayor Sanders).
Council Member Fleury advised that February 12th through February 18th was national “Random Acts of Kindness
Week” and that Trophy Club schools were challenged to perform 5,000 Random Acts of Kindness as part of the
Campaign 4 Kindness. The Campaign was to help initiate a student-led, community-wide Campaign 4 Kindness, to
include a Fun Run 4 Kindness through a coordinated partnership between Northwest Independent School District,
Beck Elementary School, Lakeview Elementary School, Medlin Middle School, Byron Nelson High School, the Town
of Trophy Club, Think Kindness, and Hope Kindness Community. Through this Campaign, students, their families
and Town residents would be called to action to change their community and the world. She announced that the
Fun Run 4 Kindness would be held on February 17, 2018 and that they were still collecting new or used sneakers
that would be donated to orphanages in Africa. Additionally, she remarked that Brian Williams, founder of Think
Kindness, had performed several school assemblies over the past couple of days and she displayed a brief video
from two of the school assemblies.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated January 9,
2018 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding the Town Council Joint Session Minutes dated January 18,
2018 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
6. Consider and take appropriate action regarding the Town Council Retreat Minutes dated January 27, 2018
(H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
7. Consider and take appropriate action regarding the financial and variance report dated October 2017 (A.
Karkauskas).
8. Consider and take appropriate action regarding the financial and variance report dated November 2017 (A.
Karkauskas).
9. Consider and take appropriate action regarding the financial and variance report and First Quarter Financial
Statement dated December 2017 (A. Karkauskas).
10. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2017-2018 Budget of
the Town of Trophy Club, Texas (Budget Amendment No. 2); providing for an amendment to appropriate
funds related to changes in services and supplies, personnel and capital for various departments; and
providing an effective date (A. Karkauskas).
Town Council Minutes February 13, 2018 Page 2 of 8
Town CouncilPage 9 of 40Meeting Date: February 27, 2018
11. Consider and take appropriate action regarding an Ordinance amending subsection i, “Annual capital
improvement and maintenance charge,” of Section A1.014, “Water and wastewater fees for Public
Improvement District No. 1,” within Appendix A, “Fee Schedule,” of the Trophy Club Code of Ordinances, to
adopt a monthly surcharge for PID residents; providing for severability; providing a penalty; and providing
an effective date (A. Karkauskas).
12. Receive Annual Racial Profiling Report (P. Arata).
13. Consider and take appropriate action regarding a Joint Election Agreement between the Town of Trophy
Club and Denton County Elections for administration of the Town’s May 5, 2018 General and Special
Elections; and authorize the Mayor or his designee to execute all necessary documents (H. Fimbres).
14. Consider and take appropriate action regarding a Requisition Request for procurement of a new Toro
Reelmaster 3100-D Riding Lawn Mower between the Town of Trophy Club and Professional Turf Products
L.P. for maintenance operations in the Parks Department, and authorizing the Mayor or his designee to
execute all necessary documents (T. Jaramillo).
Motion:
Motion made by Council Member Lamont, seconded by Council Member Jensen, to approve the Consent Agenda
Items 4 through 14.
Motion passed unanimously 5-0-0.
REGULAR SESSION
15. Consider and take appropriate action regarding a Proclamation naming Barry Mehaffey as an honorary K-9
Service Dog for the day on February 13, 2018; and providing an effective date (Mayor Sanders).
Susan Edstrom, Chairperson and Animal Welfare Representative of the Animal Shelter Advisory Board, stated that
she came across Barry Mehaffey’s story, a rescued dog through Urgent Animals of Fort Worth Rescue, and she
decided to help the ailing dog by presenting him with a proclamation. She explained that it was discovered that
Barry had cancer, which was deemed to be terminal, and his hospice family, the Mehaffey’s, created a Bucket List
to make his last days on earth memorable, one of which was to be named as an honorary K-9 Service Dog.
Mrs. Mehaffey thanked the Council for their support and stated that several people have contacted them to show
their encouragement for Barry, which has helped raise awareness for their cause.
Mayor Sanders read the proclamation into the record.
Motion:
Motion made by Mayor Sanders, seconded by Council Member Jensen, to approve Proclamation No. 2018-03,
naming Barry Mehaffey as an honorary K-9 Service Dog for the day; and providing an effective date of February 13,
2018.
Motion passed unanimously 5-0-0.
Mayor Sanders presented Barry with a badge and proclamation naming him as an honorary K-9 Service Dog for the
entire day of February 13, 2018.
16. Consider and take appropriate action regarding the First Quarter Investment Report for Fiscal Year 2018 (A.
Karkauskas).
Director of Finance Karkauskas introduced Emily Upshaw, Registered Investment Adviser with Valley View
Consulting, LLC. She remarked that the cash balance year over year decreased due to normal budgeted
operations, but the overall investment yield has increased from .08 percent last year to 1.30 percent, as of
December 31, 2017. This increase resulted in a 44 percent increase in the actual interest earnings as compared to
last year. Staff was looking to invest into short-term securities so that they may reinvest in the current rising rate
environment.
Town Council Minutes February 13, 2018 Page 3 of 8
Town CouncilPage 10 of 40Meeting Date: February 27, 2018
Ms. Upshaw presented the First Quarter Investment Report, which included the following: Strategy Summary;
Economic Overview; Investment Holdings; Portfolio Composition; Book Value Comparison; Market Value
Comparison; and Allocation of Book Values and Market Values.
Motion:
Motion made by Council Member Lamont, seconded by Council Member Fleury, to approve the First Quarter
Investment Report for Fiscal Year 2018.
Council Member Jensen thanked Ms. Upshaw for the detailed presentation and recommended that future Quarter
Investment Reports be placed on the Consent Agenda.
The vote was taken.
Motion passed unanimously 5-0-0.
Mayor Sanders suggested placing each Quarter Investment Report on the Town’s website after approval.
(Town Secretary Note: Council Member Shoffner arrived)
17. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering and
calling a General Election to be held on May 5, 2018 for the purpose of electing one (1) Councilmember to
Place No. 3 and one (1) Councilmember to Place No. 4 on the Trophy Club Town Council, each for a term of
three (3) years; and providing an effective date (H. Fimbres).
(Town Secretary Note: Mayor Pro Tem Rowe arrived)
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Jensen, to approve Ordinance No. 2018-
01, ordering and calling a General Election to be held on May 5, 2018 for the purpose of electing one (1)
Councilmember to Place No. 3 and one (1) Councilmember to Place No. 4 on the Trophy Club Town Council, each
for a term of three (3) years; and providing an effective date of February 13, 2018.
Motion passed unanimously 7-0-0.
18. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club ordering and
calling a Special Election to be held on May 5, 2018 for the purpose of holding a Continuation Referendum
for the Trophy Club Crime Control and Prevention District and holding a Reauthorization Election for the
sales tax for Street Maintenance; and providing an effective date (H. Fimbres).
Town Secretary Fimbres advised that the continuation of the Trophy Club Texas Crime Control and Prevention
District was proposed to be continued for five years and the reauthorization for the sales tax for Street
Maintenance was proposed to be reauthorized for four years, both at the sales and use tax rate of one-fourth of
one percent.
Motion:
Motion made by Mayor Sanders, seconded by Council Member Jensen, to approve Ordinance No. 2018-02,
ordering and calling a Special Election to be held on May 5, 2018 for the purpose of holding a Continuation
Referendum for the Trophy Club Crime Control and Prevention District and holding a Reauthorization Election for
the sales tax for Street Maintenance; and providing an effective date of February 13, 2018.
Motion passed unanimously 7-0-0.
19. Discussion of and provide direction to Town Staff regarding amending Section 14.02.352, Landscaping
Regulations, of Division 7, Development and Design Standards, of Chapter 14, Zoning, of the Town of Trophy
Club Code of Ordinances (Town Council).
Town Planner Payne advised that a subsection had been added to Section 14.02.352(g), Requirements for
residential districts, allowing artificial turf in rear yards if a grading plan proved that a drainage problem would not
Town Council Minutes February 13, 2018 Page 4 of 8
Town CouncilPage 11 of 40Meeting Date: February 27, 2018
be resulted. In addition, it was noted that a fence was not required to install artificial turf because fences were not
required by Code. The new language was specific to only allowing artificial turf between the rear façade of the
dwelling and the rear property line, thus requiring front and side yards (even within a fence) to be live landscaping.
In addition, Staff made revisions to the entirety of the landscaping regulations to update and clarify the
requirements, as well as reword or remove portions that were irrelevant.
Council Member Lamont inquired about installation restrictions for artificial turf. Director of Community
Development Uzee responded that installation was an eight layer process that would begin with grading and end
with drainage. He noted that commonly used artificial turf material was nylon or polypropylene.
Council Member Shoffner remarked that he previously recommended following suit on how the State of California
regulated artificial turf. He was in favor of Staff presenting a comprehensive product that included their
recommendations for the Council to consider. The State of California provided their municipalities with a
suggested ordinance that allowed for some amendments to be made. Most municipalities addressed issues of
slopes, height of the grass, shades of color, and material style.
Mayor Pro Tem Rowe supported Staff preparing the guidelines to present to the Council since Staff would be
responsible for the implementation and enforcement of such guidelines.
Mayor Sanders was in favor of establishing design specifications, such as requiring a grading plan and inspection,
and addressing allowable shade colors. He commented that it may be of benefit to review some comparisons with
other Texas municipalities.
Council Member Shoffner mentioned that he performed research on this topic and there was limited information
from other Texas municipalities, which was the reason he offered reviewing the State of California or the State of
Arizona regulations. He remarked that drainage issues should be addressed within the guidelines in order to
protect adjoining neighbors.
Town Planner Payne inquired if the Council had a preference for the aesthetics, specifically if artificial turf was
limited to the backyard or behind screened fencing.
Council Member Kurtz was not in favor of stringent mandates in a resident’s backyard, but he was in favor of
addressing any drainage issues.
Mayor Sanders received consensus from the Council to prepare an ordinance that allowed artificial turf in
backyards, front yards, and side yards.
20. Tabled Agenda Item - Discussion of and take appropriate action regarding the proposed Loop Road (T.
Class).
Town Manager Class advised that he met with representatives from the Corps of Engineers on November 13, 2017
about the Loop Road project, specifically to determine if there had been any changes since the 2014 denial letter
that the Town received and if there were any options to appeal that decision. He noted that the purpose of the
2001 Grapevine Lake Master Plan was to identify Environmentally Sensitive Areas (ESA) on all Corps property with
the objective being to minimize the number of easements granted once the ESA’s were established. As a result,
the following restrictions were placed on subsequent easement requests which have had a negative impact on the
viability of the proposed Loop Road:
1.Requests were only granted when no practical alternative exists.
2.The request must have the least identifiable environmental and visual impact.
3.The request must consider routing the easement to adjacent land outside the ESA when possible.
Factors the Corps uses to determine a “demonstrated need” for easements in ESA’s:
1.Whether there was adjacent private land outside the ESA that could be utilized for the easement (Trophy
Club Country Club). If yes, chances were virtually none for approval according to the Corps
representatives present.
Town Council Minutes February 13, 2018 Page 5 of 8
Town CouncilPage 12 of 40Meeting Date: February 27, 2018
2.Whether the proposed roadway qualifies as a regional arterial (traverses multiple jurisdictions). If no,
chances were virtually none for approval according to the Corps representatives present.
3.Whether there was a demonstrated “public safety” need. According to the Corps representatives
present, public safety was not a significant factor in overriding the ESA designation especially when
adjacent private land exists.
The November 13, 2017 Corps meeting confirmed the following facts pertinent to the Loop Road, and the
likelihood of a positive result in appealing the decision outlined in the rejection letter:
1.The Master Plan remains in effect and there have not been any changes to the ESA designation since 2014
that would be favorable to Trophy Club’s request for consideration of the Loop Road.
2.Recent changes to the Clean Water Act and the definition of what constitutes Waters of the US (WOTUS)
as identified in the 2017 Presidential Executive Order 13778, was not tied to the ESA designation granted
Grapevine Lake, and were therefore not applicable to a review of the Loop Road proposal. Essentially, the
prohibiting factor was the ESA designation and not whether Grapevine Lake or its tributaries were
considered WOTUS.
Should the Town decide to appeal the 2014 decision, the appeal process would start at the local Grapevine Lake
office and work up the chain through the Regional office, Fort Worth office, National Corps office, and ultimately
to the Department of the Army. The final decision rests with the Assistant Secretary of the Army for Civil Works,
who was the only individual with the authority to override existing national policy as it relates to ESA designations,
and potentially provide relief as it relates to the Loop Road. Following the November 13, 2017 meeting, the Corps
Grapevine Lake Manager acknowledged the impact to the resource was minimal and a possible exception could be
made. Staff proposes the following options in determining the ultimate viability of the proposed Loop Road
project:
1.Based on the Corps acknowledgement that the impact to the ESA was minimal and a possible exception
could be made, submit an update of the Loop Road project with any changes the Town considered as a
viable alternative, and request consideration.
In the event the updated request was denied:
2.Engage with Trophy Club Country Club representatives and determine the viability of utilizing nearby
Country Club property for the Loop Road.
3.Identify Local Council, State Senate and House, and/or Federal Congressional support for the Loop Road
project.
4.Hire an environmentalist to conduct an independent Environmental Impact Study to support a potential
appeal of the December 3, 2014 decision. Based on the result, potentially:
5.Contract with TNP to conduct a cost analysis, place before the residents as a Loop Road Proposition,
submit an appeal, or administratively close.
Mayor Sanders believed that the Town had documentation of maps prior to 2000 that may be beneficial to submit
if an appeal was filed. He supported engaging with representatives from the Trophy Club Country Club to
determine if they would be developing their northern most property for a possible UNT golf team practice area.
Council Member Jensen did not support the Loop Road unless it proved to be a safety enhancement by designation
of a report provided by the Fire Chief and Police Chief.
Mayor Pro Tem Rowe agreed that the safety aspect was critical. He was in favor of pursuing a path to place this
item in front of the voters and allow them to decide if they desired to have the Loop Road constructed; therefore
he supported pursuing the appeal process. Regarding the route of the Loop Road, he believed that anything
further south would not be feasible since it would disrupt Hole Numbers 8, 9, and 18, as well as their driving range.
He believed that representatives from the Trophy Club Country Club should be contacted because a portion of the
current proposed Loop Road would disrupt Hole Number 18 and he noted that the road should possibly go slightly
further east.
Council Member Lamont suggested creating a citizen advisory board to identify if there was any interest to pursue
the road and the Council could consider what their tasks would be.
Town Council Minutes February 13, 2018 Page 6 of 8
Town CouncilPage 13 of 40Meeting Date: February 27, 2018
Council Member Kurtz recommended that Staff focus on identifying if there was proof that there was a legitimate
public safety need.
Town Manager Class commented that the safety aspect was the third factor that the Corps used to determine a
demonstrated need for an easement in ESA’s. He advised that he has spoken with both chiefs and there was some
evidence but it would be difficult to prove that the Loop Road would enhance to any great degree of the safety of
the residents.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Jensen, to task the Town Manager with
creating a report that addressed the public safety need for the Loop Road and bring the report back to the Council
at a future meeting.
Mayor Sanders remarked that he was interested in the increased capabilities that the Loop Road would offer
specific to trip times, for example if a call came through for a location by Byron Nelson High School while an
ambulance was on Indian Creek Drive.
Council Member Shoffner commented that a factor that should be considered would be if Town assets were on the
west side of Town and there was a high risk emergency at the Wastewater Treatment Plant because a quick
response time would be crucial. He recommended Staff speak with representatives from the Trophy Club
Municipal Utility District to determine what items would be potentially hazardous.
The vote was taken.
Motion passed unanimously 7-0-0.
Council Member Lamont remarked that a prior Council had already spent the original allocated $2 million on the
roundabout project and Indian Creek Drive project.
Mayor Pro Tem Rowe commented that there were several residents who were in favor of proceeding with the
Loop Road construction, especially since it was part of the Town’s planning process over 30 years ago with the
assumption that the Loop Road would be constructed.
Council Member Shoffner reiterated that the Loop Road had been shown on Town maps for several years. He
agreed that it was incumbent for the Council to review the safety aspect since it was part of the Corps criteria.
Discussion took place regarding potential obstacles that would have to be overcome such as funding and the fact
that it would take several years before a ballot proposition was presented to the residents.
21. Discussion of items for Future Agendas to include agenda items for consideration on the February 27, 2018
Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Council Member Jensen requested to add an item to the February 27, 2018 Council agenda regarding the 2018
Council meeting schedule specific to only holding one meeting during the months of March, July, November and
December. Additionally, this would be an item that he would like to consider at each Council Retreat. Council
Member Kurtz supported the item to be added to the agenda.
Town Council Minutes February 13, 2018 Page 7 of 8
Town CouncilPage 14 of 40Meeting Date: February 27, 2018
Mayor Sanders requested to add an item to an upcoming Council agenda regarding receiving a presentation on the
PD 30 elevation drawings. Additionally, he requested to remove Item No. 3 from the Town Council Future Agenda
Items list, Discussion of and take appropriate action regarding the Veterans Memorial. (Jensen 8/22/2017) (1-
January 27, 2018).
ADJOURN
Mayor Sanders adjourned the meeting at 8:31 p.m.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes February 13, 2018 Page 8 of 8
Town CouncilPage 15 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-102-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:2/19/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Consider and take appropriate action regarding a Requisition Request for procurement of a 2018 Ford
F550 Road Rescue Ambulance for operations in the Fire Department; and authorizing the Mayor or
his designee to execute all necessary documents (W. Carroll).
Attachments:Staff Report - 2018 Ford F550 Road Rescue Ambulance.pdf
Requisition Request.pdf
Siddons-Martin Emergency Group Proposal.pdf
REV Financial Services Quote .pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardingaRequisitionRequestforprocurementofa2018FordF550Road
RescueAmbulanceforoperationsintheFireDepartment;andauthorizingtheMayororhisdesigneetoexecuteall
necessary documents (W. Carroll).
Town CouncilPage 16 of 40Meeting Date: February 27, 2018
To: Mayor and Town Council
From: Wade Carroll, Fire Chief
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, Town Secretary/RMO
Re: 2018 Ford F550 Road Rescue Ambulance
Town Council Meeting, February 27, 2018
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of a
2018 Ford F550 Road Rescue Ambulance for operations in the Fire Department; and authorizing
the Mayor or his designee to execute all necessary documents (W. Carroll).
Explanation:
The Fire Department is requesting approval for the purchase of a 2018 Ford F550 Road Rescue
Ambulance not to exceed $265,000.00. This purchase was part of the approved FY2017-18
supplemental requests for capital replacement. This purchase meets the replacement
standards within the Town of Trophy Club vehicle replacement policy for the replacement of
the 2009 Ford Chevrolet C550 Ambulance. The current vehicle will be traded in to help offset
costs of the new ambulance. The purchase will be made through Siddons-Martin Emergency
Group utilizing H-GAC pricing. If approved, the purchase will be financed for a period of no
longer than 3 years through REV Group Financial Services (REVFS) at a rate of 3.680%. By
financing over 3 years at the rate of 3.68% we will expend only $9,622.68 for the life of the
loan. Current investments are expected to earn a higher interest that should more than make
up the interest payment. Finance has estimated a very conservative interest rate increasing
over this period of time in our money market account, that should earn approximately
$11,515.84 in investment interest over the life (taking into consideration the sum decreasing
with payouts over time), or a positive $1,893.16.
This purchase will be coded in the Town’s general ledger to the EMS Capital Expenses under the
Capital Replacement Fund 07-255-83700.
Attachments:
Requisition Request
Siddons-Martin Emergency Group Proposal
REV Financial Services Quote
Page 1 of 2
Town CouncilPage 17 of 40Meeting Date: February 27, 2018
Council Consideration:
Staff seeks Council’s consideration to approve the purchase of the 2018 Ford F550 Road Rescue
Ambulance.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Page 2 of 2
Town CouncilPage 18 of 40Meeting Date: February 27, 2018
2018
27,
February
Date:
Meeting
of 40
19
Page
Council
Town
Town CouncilPage 20 of 40Meeting Date: February 27, 2018
Town CouncilPage 21 of 40Meeting Date: February 27, 2018
Town CouncilPage 22 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-101-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/19/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Consider and take appropriate action regarding accepting the Certification of Unopposed Candidates
form and approving an Ordinance of the Town repealing Ordinance No. 2018-01, ordering and calling
a Joint General Election for the Town of Trophy Club to be held on May 5, 2018 for the purpose of
electing one (1) Councilmember for Place No. 3 and one (1) Councilmember for Place No. 4 to the
Town Council each for a term of three (3) years; declaring unopposed candidates elected; canceling
the Joint General Election; providing for ballot language; providing for issuance of Certificates of
Election; and providing an effective date (H. Fimbres).
Attachments:Staff Report - Cancelation of the Joint General Election.pdf
Certification of Unopposed Candidates.pdf
ORD 2018-05 - Cancelation of the Joint General Election.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardingacceptingtheCertificationofUnopposedCandidatesformandapproving
anOrdinanceoftheTownrepealingOrdinanceNo.2018-01,orderingandcallingaJointGeneralElectionfortheTownof
TrophyClubtobeheldonMay5,2018forthepurposeofelectingone(1)CouncilmemberforPlaceNo.3andone(1)
CouncilmemberforPlaceNo.4totheTownCouncileachforatermofthree(3)years;declaringunopposedcandidates
elected;cancelingtheJointGeneralElection;providingforballotlanguage;providingforissuanceofCertificatesof
Election; and providing an effective date (H. Fimbres).
Town CouncilPage 23 of 40Meeting Date: February 27, 2018
To: Mayor and Town Council
From: Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Cancelation of the May 5, 2018 Joint General Election
Town Council Meeting, February 27, 2018
Agenda Item:
Consider and take appropriate action regarding accepting the Certification of Unopposed
Candidates form and approving an Ordinance of the Town repealing Ordinance No. 2018-01,
ordering and calling a Joint General Election for the Town of Trophy Club to be held on May 5,
2018 for thepurpose of electing one (1) Councilmember for Place No. 3 and one (1)
Councilmember for Place No. 4 to the Town Council each for a term of three (3) years; declaring
unopposed candidates elected; canceling the Joint General Election; providing for ballot
language; providing for issuance of Certificates of Election; and providing an effective date (H.
Fimbres).
Explanation:
On February 13, 2018, the Joint General Election was called and ordered through the approval
of Ordinance No. 2018-01, for the purpose of electing one (1) Councilmember for Place No. 3
and one (1) Councilmember for Place No. 4 to the Town Council for a three (3) year term each.
The Town Secretary has certified in writing that no person has made a declaration of write-in
candidacy for either of the two (2) Councilmember places, and that each of the two (2)
Councilmember places are unopposed.
Since the Town will be conducting a separate election at the same time as the cancelled
election, the declared elected candidates shall be listed separately on the ballot under the
heading “Unopposed Candidates Declared Elected.” The candidates shall be grouped in the
same relative order prescribed for the ballot generally. No votes are cast in connection with
the candidates.
Attachments:
Certification of Unopposed Candidates
Ordinance No. 2018-05
Council Consideration:
Staff seeks Council’s consideration to accept the Certification of Unopposed Candidates form
and approve Ordinance No. 2018-05, canceling the May 5, 2018 Joint General Election.
Page 1 of 1
Town CouncilPage 24 of 40Meeting Date: February 27, 2018
Town CouncilPage 25 of 40Meeting Date: February 27, 2018
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2018-05
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
REPEALINGORDINANCE NO. 2018-01 ORDERING AND
CALLING A JOINT GENERAL ELECTION FOR THE TOWN OF
TROPHY CLUB (TOWN) TO BE HELD ON MAY 5, 2018 FOR
THE PURPOSE OF ELECTING ONE (1) COUNCILMEMBER FOR
PLACE NO. 3 AND ONE COUNCILMEMBER FOR PLACE NO. 4
TO THE TOWN COUNCIL EACH FOR A TERM OF THREE (3)
YEARS;DECLARING UNOPPOSED CANDIDATES ELECTED;
CANCELING THE JOINT GENERALELECTION; PROVIDING
FORBALLOT LANGUAGE; PROVIDING FORISSUANCE OF
CERTIFICATES OFELECTION;PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
on February 13, 2018, the Town Council of the Town of
Trophy Club, Texas (the Town) passed and approved Ordinance No. 2018-01,
which ordered a Joint General Election of the Town of Trophy Club, Texas, for
the purpose of electing one (1) Councilmember for Place No. 3 and one (1)
Councilmember for Place No. 4to the Town Council each for a term of three (3)
years; and
WHEREAS,
the filing deadlines for placement on the ballot and
declaration of write-in candidacy have passed; and
WHEREAS,
the Town Secretary has certified in writing that no person has
made a declaration of write-in candidacy for either of the two (2) Councilmember
places, and that each of the two (2) Councilmemberplacesareunopposed; and
WHEREAS,
in these circumstances Section 2.053, Action on Certification,
of Subchapter C, Election of Unopposed Candidate, of Chapter 2 of the Texas
Election Code authorizes the Town Council to declare each unopposed
candidateelected to officeand cancel the election.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, THAT:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are
incorporated herein and made a part hereof for all purposes.
Town CouncilPage 26 of 40Meeting Date: February 27, 2018
SECTION 2.
DECLARINGUNOPPOSED CANDIDATES ELECTED
The following candidateshave been certified as unopposed in the May 5,
2018 Joint General Electionand are hereby elected as follows:
Candidate Office Sought
Rhylan Rowe Councilmember Place No. 3
Tim Kurtz Councilmember Place No. 4
SECTION 3.
CANCELING THE JOINT GENERAL ELECTION
The Town Council hereby cancels the Joint General Election scheduled to
be held on May 5, 2018 in accordance with Subsection (a)of Section 2.053 of
the Texas Election Code.
SECTION 4.
BALLOT LANGUAGE
Pursuant to Subsection (c),of Section 2.053, Action on Certification,of the
Texas Election Code:The ballots used at a separate election held at the same
time as an election that would have been held if the candidates were not
declared elected under this section shall include the offices and names of the
candidates declared elected under this section listed separately after the
measuresor contested races in the separate election under the heading
Unopposed Candidates Declared Elected
"." The candidates shall be grouped
in the same relative order prescribed for the ballot generally. No votes are cast
in connection with the candidates.
SECTION 5.
ISSUANCE OF CERTIFICATES OFELECTION
Certificates of Election shall be issued in the same manner and at the
same time as for a candidateelected at an election.Therefore, the candidates,
who have been declared elected, must wait until after the official Election Day
and no earlier than the prescribed canvassing period to be sworn in and assume
their duties.
SECTION 6.
CUMULATIVE REPEALER
That this Ordinance shall be cumulative of all other Ordinances and shall
not repeal any of the provisions of such Ordinances except for those instances
where there are direct conflicts with the provisions of this Ordinance. Ordinances
or parts thereof in force at the time this Ordinance shall take effect and that are
ORD 2018-05Page 2 of 4
Town CouncilPage 27 of 40Meeting Date: February 27, 2018
inconsistent with this Ordinance are hereby repealed to the extent that they are
inconsistent with this Ordinance. Provided however, that any complaint, action,
claim or lawsuit which has been initiated or has arisen under or pursuant to such
Ordinance on the date of adoption of this Ordinance shallcontinue to be
governed by the provisions of that Ordinance and for that purpose the Ordinance
shall remain in full force and effect.
SECTION 7.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance or application thereof to any person or circumstance is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect
the validity of the remaining portions of this Ordinance, and the Town Council
hereby declares it would have passed such remaining portions of this Ordinance
despite such invalidity, which remaining portions shall remain in full force and
effect.
SECTION 8.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to
engrossand enroll this Ordinance in the Ordinance records of the Town and to
properly record this Ordinance in accordance with the Town Charter.
SECTION 9.
EFFECTIVE DATE
That this Ordinance shall be in full force and effect from and after its date
of passage, in accordance with law, and it is so ordained.
ORD 2018-05Page 3 of 4
Town CouncilPage 28 of 40Meeting Date: February 27, 2018
PASSED AND APPROVED
by the Town Council of the Town of Trophy
Club, Texas this 27thday of February 2018.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2018-05Page 4 of 4
Town CouncilPage 29 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-100-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/14/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Consider and take appropriate action regarding the 2018 Council Meeting Schedule (Council Member
Jensen and Council Member Kurtz).
Attachments:Staff Report - 2018 Council Meeting Schedule.pdf
Proposed 2018 Council Meeting Schedule.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
Considerandtakeappropriateactionregardingthe2018CouncilMeetingSchedule(CouncilMemberJensenand
Council Member Kurtz).
Town CouncilPage 30 of 40Meeting Date: February 27, 2018
To: Mayor and Town Council
From: Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: 2018 Council Meeting Schedule
Town Council Meeting, February 27, 2018
Agenda Item:
Consider and take appropriate action regarding the 2018 Council Meeting Schedule (Council
Member Jensen and Council Member Kurtz).
Explanation:
Per Section 3.09, Meetings of the Council, of the Town’s Charter:
The Council shall hold at least two (2) regular meetings a month for at least seven (7)
months and a minimum of one meeting during each of the other five (5) months at a
time to be fixed by Council for such regular meetings. Council may hold as many other
meetings as may be necessary for the transaction of the business of the Town. All
regular meetings shall be held at the Municipal Building or at such other places within
town limits as will permit the attendance of the general public. All meetings will be held
in accordance with open meeting laws of the State of Texas.
Staff believes that it would be appropriate to cancel the following Council meetings:
March 13, 2018
July 10, 2018
November 27, 2018
December 25, 2018
Attachments:
Proposed 2018 Council Meeting Schedule
Council Consideration:
Staff seeks Council’s consideration to approve the proposed 2018 Council Meeting Schedule.
Page 1 of 1
Town CouncilPage 31 of 40Meeting Date: February 27, 2018
APRILJUNE
MARCHMAY
AUGUSTOCTOBER
JULYSEPTEMBER
DECEMBERFEBRUARY
NOVEMBERJANUARY
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-090-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/13/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the March 27,
2018 Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres).
Attachments:March 27, 2018 Proposed Agenda.pdf
Items for Future Agendas updated 02-14-2018.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheMarch27,2018Councilagenda
and items from the Town Council Future Agenda Items list (H. Fimbres).
Town CouncilPage 35 of 40Meeting Date: February 27, 2018
Meeting Date: March 27, 2018
Joint Session with EDC 4B and TIRZ No. 1 Start Time 7:00 p.m.
STAFF
No. Joint Session - Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
1Town Sec
executive session to discuss the following:
Section 551.087 Deliberation regarding Economic Development Negotiations
under Subsection (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
A
territory of the governmental body and with which the governmental body is
conducting economic development negotiations and Subsection (2) to deliberate
the offer of a financial or other incentive to a business prospect that the Town
seeks to have locate within the territory of the Town:
Potential Projects and Incentives (T. Class)
Transfer of Land (T.Class)
STAFF
No. Joint SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
2Town Sec
STAFF
No. Announcements & ReportsRESORDPROCFile IDDept
RPT
Receive Town Manager Class' update and provide input regarding the following (T.
3Town Mgr
Class):
*Early Voting
Receive Town Council Liaison update; discussion of same (H. Fimbres):
4Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
5Town Sec
Minutes dated February 27, 2018 (H. Fimbres).
Consider and take appropriate action regarding an Ordinance of the Town Council
of the Town of Trophy Club, Texas, approving a tariff authorizing an annual Rate
Review Mechanism (“RRM”) as a substitution for the annual interim rate
adjustment process defined by Section 104.301 of the Texas Utilities Code, and as
negotiated between Atmos Energy Corp., Mid-Tex division (“Atmos Mid-Tex” or
“company”) and the Steering Committee of Cities served by Atmos; requiring the
6Admin Serv
company to reimburse cities’ reasonable ratemaking expenses; adopting a savings
clause; determining that this ordinance was passed in accordance with the
requirements of the Open Meetings Act; declaring an effective date; and requiring
delivery of this Ordinance to the company and legal counsel for the Steering
Committee (J. Phillips).
Consider and take appropriate regarding the acceptance of the Popular Annual
7Finance
Financial Report for Fiscal Year 2017 (A. Karkauskas).
Consider and take appropriate action regarding the financial and variance report
8Finance
dated January 2018 (A. Karkauskas).
Town CouncilPage 36 of 40Meeting Date: February 27, 2018
ConsiderandtakeappropriateactionregardingarequestfromtheTrophy
ClubWomen’sClubforaTemporaryUsePermit-SpecialPrivilegeRequestto
9Com Dev
allow two communitygarage sales in calendar year 2018 (T. Uzee).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the acceptance of the Audit for the
10Finance
Town of Trophy Club, Fiscal Year 2017 (A. Karkauskas).
Receive a presentation and discuss the PD 30 elevation drawings (Mayor Sanders).
11Com Dev
Consider and take appropriate action regarding a grant to install lighting at
12Parks
Harmony Park (T. Jaramillo).
Consider and take appropriate action regarding reinstalling the dump bucket at
13Parks
the Splash Pad (T. Jaramillo).
Consider and take appropriate action regarding installation of a key fob system at
14Parks
Freedom Dog Park (T. Jaramillo).
STAFF
RESORDPROCFile IDDept
No. Upcoming Agenda & Council Future Agenda Items List Update
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the April 10, 2018 Council agenda and items from the Town Council Future
15Town Sec
Agenda Items list (H. Fimbres).
Item No. 2 - Discussion of Green Ribbon grants for the beautification along the
sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-
A
September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-September 12,
2017) (6-March 27, 2018)
Town CouncilPage 37 of 40Meeting Date: February 27, 2018
Town Council Future Agenda Items List
(Updated 02/14/2018)
1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016)
(3-August 9, 2016)(4-November 8, 2016)(5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018)
*Discussion after May 2018 election
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-March 27, 2018)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an update because the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
9/12/2017 – Mayor Sanders advised that the next Metroport Cities Partnership meeting
was scheduled for September 21, 2017 and this item was on their agenda to be discussed.
9/26/2017 – Mayor Sanders advised that Metroport Cities Partnership would be moving
forward with a grant application for beautification.
12/12/2017 – Mayor Sanders advised that there was currently no new information to
provide.
Page 1 of 1
Town CouncilPage 38 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-091-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:2/13/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter
551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the
following:
A)Section 551.087 Deliberation regarding Economic Development Negotiations under
Subsection (1) to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations and Subsection (2) to
deliberate the offer of a financial or other incentive to a business prospect that the Town seeks to have
locate within the territory of the Town:
Potential Projects and Incentives (T. Class)
B) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney
on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open
Meetings Act, specifically:
Breach of Contract Issues, Procedures, and Claims (D. Dodd)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 8:
PursuanttothefollowingdesignatedsectionsoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.087DeliberationregardingEconomicDevelopmentNegotiationsunderSubsection(1)todiscussor
deliberateregardingcommercialorfinancialinformationthatthegovernmentalbodyhasreceivedfromabusiness
prospectthatthegovernmentalbodyseekstohavelocate,stay,orexpandinorneartheterritoryofthegovernmental
bodyandwithwhichthegovernmentalbodyisconductingeconomicdevelopmentnegotiationsandSubsection(2)to
deliberatetheofferofafinancialorotherincentivetoabusinessprospectthattheTownseekstohavelocatewithin
the territory of the Town:
Potential Projects and Incentives (T. Class)
B)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically:
Breach of Contract Issues, Procedures, and Claims (D. Dodd)
Town CouncilPage 39 of 40Meeting Date: February 27, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-092-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:2/13/2018 In control:Town Council
On agenda:2/27/2018 Final action:
Title:Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 9:
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Town CouncilPage 40 of 40Meeting Date: February 27, 2018