Agenda Packet TC 01/09/2018
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Town CouncilPage 4 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-002-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Receive Town Manager Class' update and provide input regarding the following (T. Class):
·May 5, 2018 Election
·Town Facilities
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update and provide input regarding the following (T. Class):
May 5, 2018 Election
Town Facilities
Town CouncilPage 5 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-003-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Parks and Recreation Board, November 20, 2017
Council Liaison - Council Member Philip Shoffner
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Receive Town Council Liaison update; discussion of same (H. Fimbres):
*Parks and Recreation Board, November 20, 2017
Council Liaison - Council Member Philip Shoffner
Town CouncilPage 6 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-004-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
December 12, 2017 (H. Fimbres).
Attachments:Draft TC Regular Session Minutes December 12, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSessionMinutesdatedDecember12,2017(H.
Fimbres).
Town CouncilPage 7 of 76Meeting Date: January 9, 2018
TOWN OF TROPHY CLUB
TOWN COUNCIL REGULAR SESSION MINUTES
TUESDAY, DECEMBER 12, 2017, 7:00 P.M.
LOCATION: 1 TROPHY WOOD DRIVE, TROPHY CLUB, TEXAS
COUNCIL CHAMBERS
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, December 12, 2017.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem, Place 3
Alicia Fleury Council Member, Place 1
Eric Jensen Council Member, Place 2
Greg Lamont Council Member, Place 5
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Tim Kurtz Council Member, Place 4
STAFF PRESENT:
Tom Class Town Manager Amber Karkauskas Director of Finance
Amber KarkauskasAmber KarkauskasDirector of Finance
David Dodd Town Attorney Chris McCauley Police Officer
Chris McCauleyChris McCauleyPolice Officer
Holly Fimbres Town Secretary/RMO Thomas McLain Police Evidence Technician
Thomas McLainThomas McLainPolice Evidence Technician
Patrick Arata Police Chief Lisa Payne Town Planner
Town Planner
Lisa Payne
Lisa Payne
Town Planner
Paul Brandon Parks Superintendent Mike Pastor Information Technology Manager
Mike PastorMike PastorInformation Technology ManagerInformation Technology Manager
Wade Carroll Fire Chief Jonathan Phillips Director of Administrative Services
Jonathan Phillips Jonathan Phillips Director of Administrative ServicesDirector of Administrative Services
Melinda Ciaglia Recreation Coordinator Tommy Uzee Director of Community Development
Recreation Coordinator
Tommy UzeeTommy Uzee
Kristyn Dobson Animal Control Officer John Zagurski Budget Manager
Animal Control OfficerJohn ZagurskiJohn Zagurski
Animal Control Officer
Francisco Garcia Building Maintenance Technician Steve Zieverink Information Technology Specialist
Building Maintenance TechnicianBuilding Maintenance TechnicianSteve ZieverinkSteve Zieverink
Tony Jaramillo Director of Parks and Recreation
Director of Parks and Recreation Director of Parks and Recreation
Mayor Sanders announced the date of Tuesday, December 12, 2017, called the Town Council to order and
announced the date of announced the date of Tuesday, Tuesday, December 12December 12
announced a quorum at 7:00 p.m.
announced a quorum at
7:007:00
p.mp.m
..
The Invocation was offered by Dr. Jimmy McLeod who led the first invocation at the first Town Council meeting on
The Invocation was The Invocation was offered by Dr. Jimmy McLeodoffered by Dr. Jimmy McLeodwho led the first invocation at the first Town Council meeting on
April 22, 1985.
April 22, 1985
April 22, 1985
. .
The Pledges to the American Flag and Texas Flag were led by Girl Scout Brownie Troop 7844.
to the American Flagto the American Flagand and
The Pledges The Pledges Texas FlagTexas Flag
Mayor Sanders announced that the new gavel for the Council Chambers was provided by Council Member
Mayor Sanders announced that the new gavel Mayor Sanders announced that the new gavel
Shoffner. The gavel was handcrafted by a Virginia artist using wood from trees planted circa 1771-1850 at Mount
. The gavel was handcrafted by a Virginia artist using wood from trees planted . The gavel was handcrafted by a Virginia artist using wood from trees planted
Vernon, the home of George and Martha Washington.
Vernon, the home of George and Martha WashingtonVernon, the home of George and Martha Washington
(Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations;
(Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations; (Town Secretary Note: The agenda items were presented in the following order: Citizen
Presentations;
Announcements and Reports; Consent Agenda; Agenda Items No. 6 and 7; Executive Session; Agenda Items No. 8
Announcements and Reports; Announcements and Reports;
through 14; Executive Session; and Agenda Items No. 16 through 18)
Town CouncilPage 8 of 76Meeting Date: January 9, 2018
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Bill Rose, 219 Inverness Drive, spoke on Agenda Item No. 10 regarding conducting a traffic study for a few
intersections in Town. He supported the traffic study being conducted but he was not a proponent of installing
traffic signals. He preferred the installation of roundabouts at the congested areas. Additionally, he provided
Additionally, he provided Additionally, he provided
statistics according to the Federal Highway Administration that determined roundabouts helped reduce the types
Administration that determined roundabouts Administration that determined roundabouts helped reduce the types helped reduce the types
of crashes where people were seriously hurt or killed by 78 to 82 percent when compared to conventional stop-
when compared to conventional stopwhen compared to conventional stop
controlled and signalized intersections.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update and provide input regarding the following (T. Class):
Receive Town Manager Class' update and provide input regarding the following (T. Class):Receive Town Manager Class' update and provide input regarding the following (T. Class):
Introduction of Newly Hired Employees – Animal Control Officer Kristyn Dobson; Police Evidence
Animal Control Officer Animal Control Officer tyn Dobson; tyn Dobson;
KrisPolice Police
Technician Thomas McLain; Recreation Coordinator Melinda Ciaglia; Building Maintenance Technician
Thomas McLain; Recreation Coordinator Melinda Ciaglia; Building Maintenance Technician Thomas McLain; Recreation Coordinator Melinda Ciaglia; Building Maintenance Technician
Francisco Garcia; and Administrative Specialist Anita Otterson.
Francisco Garcia; and Administrative Specialist Anita OttersonFrancisco Garcia; and Administrative Specialist Anita Otterson
.
Finance Department Awards – Received the Certificate of Achievement for Excellence in Financial
Received the Certificate of Achievement for Excellence in Financial Received the Certificate of Achievement for Excellence in Financial
Reporting for the Town’s Comprehensive Annual Financial Report and the Award for Outstanding
and
Comprehensive Annual Financial ReportComprehensive Annual Financial Reportthe Award for Outstanding
Achievement in Popular Annual Financial Reporting.
Financial Reporting
Financial Reporting
.
Town Holiday Events – Annual Christmas in the Park event was held on December 2nd and the
Christmas in the Park event was held on Christmas in the Park event was held on
Gingerbread House Decorating event would be held on December 15th at 6:30 p.m. at the Fire Station.
would be held would be held December 15th atDecember 15th at
6:30
on on
event
Mayor Sanders announced that the Council had a new software application that was designed by Council Member
Mayor Sanders announced that the Council had a new Mayor Sanders announced that the Council had a new software application that was software application that was
Shoffner that notified him of each Council Member that wished to speak while keeping the speakers in sequential
each Council Member that wished to speak that wished to speak while
each Council Member
order.
2. Receive Town Council Liaison update; discussion of same (H. Fimbres):
eceive Town Council Liaison update; discussion of same (H. Fimbres):eceive Town Council Liaison update; discussion of same (H. Fimbres):
*Economic Development Corporation 4B, December 4, 2017
*Economic Development Corporation 4B, *Economic Development Corporation 4B, December 4
, 2017, 2017
December 4
Council Liaison - Council Member Philip Shoffner for Mayor Pro Tem Rhylan Rowe
Council Member Philip Shoffner Council Member Philip Shoffner for for
Mayor Pro Tem Rhylan RoweMayor Pro Tem Rhylan Rowe
Council Member Shoffner stated that the majority of the Economic Development Corporation 4B meeting was held
Council Member ShoffnerCouncil Member Shoffnerstated that the majority of the stated that the majority of the
in Executive Session. He advised that the Corporation had directed Town Staff to work with OTD, as well as
in Executive Session. He advised that the in Executive Session. He advised that the
Corporation
Council, to move forward and outline the terms of a development agreement with OTD for the Trophy Wood
Council, to move forward and outline the terms of a development agreement with OTD for the Trophy Wood Council, to move forward and outline the terms of a development agreement with
OTD for the Trophy Wood
Phase III development as outlined and discussed during Executive Session.
development development
Phase III Phase III as outlined and discussed during Executive Session. as outlined and discussed during Executive Session.
CONSENT AGENDA
CONSENT AGENDACONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
All matters listed aAll matters listed as Consent Agenda are considered to be routine by the Town Councils Consent Agenda are considered to be routine by the Town Council
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
motion. There will not be a separate discussion of thesemotion. There will not be a separate discussion of these
from the consent agenda and will be considered separately.
from the consent agenda andfrom the consent agenda and
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated November
14, 2017 (H. Fimbres). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding the financial and variance report dated September 2017 (A.
Karkauskas).
5. Consider and take appropriate action regarding an Ordinance amending the Fiscal Year 2017-2018 Budget of
the Town of Trophy Club, Texas (Budget Amendment No. 1); providing for an amendment to appropriate
funds related to changes in services and supplies, personnel and capital for various departments; and
providing an effective date (A. Karkauskas).
Town Council Minutes December 12, 2017 Page 2 of 8
Town CouncilPage 9 of 76Meeting Date: January 9, 2018
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen to approve the Consent Agenda
Items 3 through 5.
Motion passed unanimously 6-0-0.
REGULAR SESSION
6. Receive an update from the Greater Northwest Soccer Association regarding their Fall Season (T. Jaramillo).
Matt Tibbitts, President of the Greater Northwest Soccer Association (GNWSA) Board of Directors, briefly went
over their profit loss; registration income; expenses; insurance; concessions; donations; equipment rental; field
; ;
ee
donationsdonations
rental; referee expenses; scholarships; 4th of July event; and uniforms. He advised that they had 833 youth
. He advised that they had. He advised that they had
registered for the Spring 2017 season (68 percent lived within the Trophy Club and Roanoke city limits) and 921 for
(68 percent lived within the Trophy Club and Roanoke (68 percent lived within the Trophy Club and Roanoke
city limits
the Fall 2017 season (71 percent lived within the Trophy Club and Roanoke city limits).
))
city limitscity limits
. .
Council Member Lamont recommended that the Town of Trophy Club, the City of Roanoke, and GNWSA enter into
recommended that the Town of Trophy Club, the City of Roanoke, and recommended that the Town of Trophy Club, the City of Roanoke, and
GNWSAenter into
an agreement to avoid duplication of field use.
No action was taken on this item.
7. Receive an update from Trophy Club Roanoke Youth Baseball Association regarding their Fall Season (T.
Youth Baseball Association regarding their Fall Season (T. Youth Baseball Association regarding their Fall Season (T.
Jaramillo).
John Watson, President of the Trophy Club Roanoke (TCR) Youth Baseball Association, provided the following
Trophy Club Roanoke (TCR) Youth Baseball AssociationTrophy Club Roanoke (TCR) Youth Baseball Association
registration statistics: 682 recreation players and 125 select players for the Spring 2017 season (472 players lived
for the Sprifor the Spri
and 125 and 125 elect elect players
2017 season
ssng
players
within the Trophy Club and Roanoke city limits); and 472 recreation players and approximately 470 select players
); and ); and
city limitsplayers players and and approximately 470
472 472 recreation recreation
approximately 470
for the Fall 2017 season (329 players lived within the Trophy Club and Roanoke city limits). Additionally, he
(329 players lived within the Trophy Club and Roanoke (329 players lived within the Trophy Club and Roanoke
remarked that their association and the Town partnered to install new scoreboards at Independence Park West.
remarked that their association and the Town partnered to install new scoreboards at remarked that their association and the Town partnered to install new scoreboards at
Brandon Hennig, Vice President of the TCR Youth Baseball Association, commented that the concerns at
Brandon Hennig, Vice President of the TCR Youth Baseball Association,Brandon Hennig, Vice President of the TCR Youth Baseball Association,
Independence Park West during the Fall 2017 season were in the process of being addressed by improving the
the Fall the Fall in the process of
during during
2017 season 2017 season
were were
bathrooms and adding a shade structure at Field No. 4.
shade structureshade structureat Field No. 4at Field No. 4
.
Council Member Shoffner commented that per their agreement an officer was required to attend a Council
Council Member Shoffnercommented that per their commented that per their
agreement agreement
meeting and provide an update within 30 days after their Fall and Spring seasons. He pointed out that within the
meeting and provide an update within 30 days after their Fall and Spring seasonsmeeting and provide an update within 30 days after their Fall and Spring seasons
GNWSA agreement they were required to produce a community update following the end of each season, and the
agreement they were required to produce a community update following the end of each season, and the agreement they were required to produce a community update following the end of each
season, and the
Town would utilize its various media outlets to reach Town residents with the information. He encouraged
Town would utilize its various media outlets to reach Town residents with the informationTown would utilize its various media outlets to reach Town residents with the information
representatives with TCR Youth Baseball Association and GNWSA to supply their information to Town Staff in order
representatives with TCR Youth Baseball Associatrepresentatives with TCR Youth Baseball Associat
to promote their associations.
to promote their associations. to promote their associations.
Council Member Lamont recommended that the Town of Trophy Club, the City of Roanoke, and TCR Youth
Council Member Lamont recommended that the Town of Trophy Club, the City of Roanoke, and TCR Youth Council Member Lamont recommended that the Town of Trophy Club, the City of Roanoke,
and TCR Youth
Baseball Association enter into an agreement to avoid duplication of field use.
Baseball AssociationBaseball Association
enter into an agreement to avoenter into an agreement to avo
No action was taken on this item.
No action was taken on this item.No action was taken on this item.
(Town Secretary Note: Council entered into Executive Session)
(Town Secretary Note: Council entered into Executive Session)(Town Secretary Note: Council entered into Executive Session)
8. Consider and take appropriate action regarding the approval of the Town’s Official Zoning Map per Section
14.02.003, Official Zoning Map, of Article 14.02, Zoning Ordinance, of Chapter 14, Zoning, of the Town of
Trophy Club Code of Ordinances (L. Payne).
Town Planner Payne stated that the Official Town Zoning Map was subject to approval due to direction from
Council to restore the “Loop Road” on the map. The “Loop Road” had disappeared and reappeared several times
on the Zoning Map in the last 20 years due to rerouting the anticipated road and the development of residential
subdivisions. While researching the history of the Town’s zoning cases, Staff discovered a few parcels that were
never included in zoning documentation, specifically Harmony Park, a portion of the property next to the Town
Town Council Minutes December 12, 2017 Page 3 of 8
Town CouncilPage 10 of 76Meeting Date: January 9, 2018
Homes, and the southwest corner of Town (north of State Highway 114). Staff would be presenting to Council
proposed zoning for those properties that were never designated at an upcoming Council meeting.
Council Member Shoffner acknowledged that the gas well sites had specific use permits and inquired about
identifying the sites zoning of R-12 and R-15. He noted that the previous Town Planner had commented at the
November 25, 2014 Council meeting that the gas well sites were zoned residential and the ordinance provided that
the sites must be restored back to their pre-drilling condition. Additionally, he mentioned that the gas well sites
were not included as part of PD 27 per the metes and bounds section.
Discussion took place that the two parcels by Churchill Downs and the one parcel by Harmony Park were
grandfathered and would have to adhere to proper zoning if there were a change to the use of the property.
here to proper zoning if there were a change to the use of the property. here to proper zoning if there were a change to the use of the property.
Council Member Shoffner suggested that Staff review the possibility of changing the zoning of Medlin Middle
review the possibility of changing the zoning of review the possibility of changing the zoning of
School and Independence Park West, which were currently zoned as R-12. Town Planner Payne responded that
own Planner Payne respown Planner Payne resp
changing the zoning to match the use was not necessary but could be done if Council desired that.
changing the zoning to match the use was not necessary but could be done if Council desired thatchanging the zoning to match the use was not necessary but could be done if Council desired
that
.
Mayor Sanders recommended leaving the gas well sites as shown as having no zoning due to the Town’s overlay
’
having no zoning due to the having no zoning due to the
Town
s
o
verlay
district zoning of R-12.
Council Member Shoffner commented that the specific use permits were specific to the gas well sites and did not
specific use permits specific use permits were specific to the gas well sites and were specific to the gas well sites and
technically change the R-12 zoning for possible future development.
zoning for possible future developmentzoning for possible future development
. .
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to approve the Town’s Official
, seconded by Council Member , seconded by Council Member ShoffnerShoffner
, to approve
Zoning Map as presented.
Motion passed unanimously 6-0-0.
9. Town Council Future Agenda Item No. 4
Town Council Future Agenda Item No. 4
Discussion of and take appropriate action regarding Section 14.02.352, Landscaping Regulations, within the
Discussion of and take appropriate action regarding Section 14.02.352, Landscaping Discussion of and take appropriate action regarding Section 14.02.352, Landscaping
Town of Trophy Club Code of Ordinances to consider artificial turf as an allowable option in Town (Council
Town of Trophy Club Code of Ordinances to consider artificial turf as an allowable option in Town (Council Town of Trophy Club Code of Ordinances to consider artificial turf as an allowable
option in Town (Council
Member Shoffner and Council Member Lamont).
Member Shoffner and Council Member Lamont).Member Shoffner and Council Member Lamont).
Director of Community Development Uzee presented the item and stated that Section 14.02.352(d)(5) of the
Director of Community Development Uzee presentDirector of Community Development Uzee presented the item and stated that ed the item and stated that
Trophy Club Code of Ordinances required ground cover to be live material. He noted that Sec. 14.02.352(i),
Trophy Club Code of Ordinances requireTrophy Club Code of Ordinances required d ground cover ground cover to be to be
Applicability-Relief from landscaping requirements, allowed a property owner or contractor to seek relief of any
l
Relief from andscaping andscaping allow
equirementsequirements
rr
,
landscaping requirement where the individual characteristics of or circumstances associated with a particular
landscaping requirement landscaping requirement where the individual characteristics of or circumstances associated with a particular where the individual characteristics of or circumstances
associated with a particular
location limited the applicant’s ability to comply with the landscaping requirements of the ordinance, such as the
eded
the applicant’s ability to comply with the landscaping requirements of ththe applicant’s ability to comply with the landscaping requirements of th
location limitlocation limit
presence of existing facilities and unusual topography. An application must be reviewed by the Planning and
presence of expresence of existing facilities and unusual topographyisting facilities and unusual topography
Zoning Commission and sent with a recommendation to Town Council. The existing process allows the
CommissionCommissionand sent with a recommendation to Town Council. and sent with a recommendation to Town Council.
Zoning Zoning
Commission and Town Council the ability to consider each application independently and supply relief if there is
Commission and Town Council the ability to Commission and Town Council the ability to
adequate justification.
adequate justification.adequate justification.
Council Member Shoffner commented that a fellow resident installed a pool and desired to install artificial turf in
Council Member Shoffner Council Member Shoffner commented that a fellow resident installed a pool and desired to install artificial turf in commented that a fellow resident installed
a pool and desired to install artificial turf in
their backyard. He supported artificial turf being allowed in backyards and was in favor of the Council discussing
He supported artificial tuHe supported artificial tu
the possibility of allowing it within front yards or side yards. He stated that in 2013 the Governor of California
the possibility of allowing it within the possibility of allowing it within
mandated the allowance of artificial turf due to a severe drought with the ability for municipalities to regulate the
type of turf. Additionally, he was in favor of directing Staff to come back with a proposed ordinance that
established guidelines to prevent issues such as water runoff.
Mayor Pro Tem Rowe supported artificial turf in backyards, front yards, and side yards.
Mayor Sanders was concerned with drainage issues that would affect adjacent neighbors and recommended that
Council provide input on the specifications that they desired to be established within a proposed ordinance.
Town Council Minutes December 12, 2017 Page 4 of 8
Town CouncilPage 11 of 76Meeting Date: January 9, 2018
Director of Community Development Uzee commented that drainage could be a major issue because the majority
of yards have unnoticeable swales or berms in their yards to help direct water flow and typically artificial turf
would be installed on a flat yard; therefore he recommended that a grading plan be required.
No action was taken on this item.
10. Discussion of and take appropriate action regarding conducting a traffic study for the following three
intersections in Town: Bobcat Boulevard and Trophy Club Drive, Parkview Drive and Bobcat Boulevard, and
Durango Drive and Trophy Club Drive (Mayor Sanders and Council Member Jensen).
Mayor Sanders advised that the focal point for this item was whether or not to proceed with a traffic study at
advised that the focal point for this item was whether or not to proceed with a traffic study at advised that the focal point for this item was whether or not to proceed with a traffic
study at
certain intersections within the Town to be able to understand possible solutions for any problematic areas. The
certain intersections within the Town to be able to understand possible solutions for any problematic areas. certain intersections within the Town to be able to understand possible
solutions for any problematic areas.
estimated cost for the traffic studies would be $28,500 and would come from the Engineering budget.
budget.
EngineeringEngineering
Main Motion:
Main Motion made by Council Member Jensen, seconded by Mayor Pro Tem Rowe, to approve conducting a traffic
conducting
Mayor Pro Tem RoweMayor Pro Tem Rowe
, to
approve approve
study for the following Town intersections: Bobcat Boulevard and Trophy Club Drive; Parkview Drive and Bobcat
: Bobcat Boulevard and Trophy Club Drive: Bobcat Boulevard and Trophy Club DriveParkview Drive and Bobcat Parkview Drive and Bobcat
;
Boulevard; and Durango Drive and Trophy Club Drive; as well as Trophy Club Drive and Indian Creek Drive.
Trophy Club Drive and Indian Creek DriveTrophy Club Drive and Indian Creek Drive
.
Council Member Shoffner supported the first three intersections but he was inclined to delay conducting a traffic
he was inclined to was inclined to delay
intersections but intersections but conductconduct
study for the Trophy Club Drive and Indian Creek Drive intersection until the PD 30 development was underway.
until the
development was underway
intersectionintersectionPD 30PD 30
until the
Motion to Amend:
Motion to Amend made by Council Member Shoffner, seconded by Council Member Lamont, to remove the
Motion to Amend made by Council Member Shoffner, seconded by Council Member Lamont, to remove the Motion to Amend made by Council Member Shoffner, seconded by Council Member Lamont,
to remove the
Trophy Club Drive and Indian Creek Drive intersection from the Main Motion.
intersection from the Main Motionintersection from the Main Motion
. .
Mayor Pro Tem Rowe was in favor of including the Trophy Club Drive and Indian Creek Drive intersection because
was in favor of including the Trophy Club Drive and Indian Creek DriveTrophy Club Drive and Indian Creek Drive
it would offer comparison data for an intersection that already had a traffic control measure in place, as well as
it would offer comparison data for an intersection that already had a traffic control measure in placeit would offer comparison data for an intersection that already had a traffic control
measure in place
provide relative information regarding the percentage of traffic realized at the intersection.
tion regarding the percentage of traffic realized at the intersectiontion regarding the percentage of traffic realized at the intersection
Conversation ensued that the Trophy Wood Drive and Indian Creek Drive intersection currently appeared to have
that the Trophy Wood Drive and Indian Creek Drive that the Trophy Wood Drive and Indian Creek Drive
more traffic than the Trophy Club Drive and Indian Creek Drive intersection; however both intersections currently
Trophy Club Drive and Indian Creek Drive intersectionTrophy Club Drive and Indian Creek Drive intersection
have stop signs installed.
installed
.
The vote for the Motion to Amend was taken, to remove the Trophy Club Drive and Indian Creek Drive
Motion to Amend was taken, Motion to Amend was taken,
to remove the
ote for the
intersection from the Main Motion.
intersection from the Main Motionintersection from the Main Motion
.
Motion to Amend carried 4-2-0 with Mayor Sanders and Council Members Fleury, Lamont, and Shoffner voting
Motion to Amend carried 4Motion to Amend carried 40 with Mayor Sanders and Council Members Fleury, Lamont, and 0 with Mayor Sanders and Council Members Fleury, Lamont, and
-2--2-
for, and with Mayor Pro Tem Rowe and Council Member Jensen voting against.
for, and with Mayor Pro Tem Rowe and Council Member Jensen voting against. for, and with Mayor Pro Tem Rowe and Council Member Jensen voting against.
The vote for the Main Motion as Amended was taken, to approve conducting a traffic study for the following
The vote for the Main Motion as AmendedThe vote for the Main Motion as Amended
Town intersections: Bobcat Boulevard and Trophy Club Drive; Parkview Drive and Bobcat Boulevard; and Durango
: Bobcat Boulevard and Trophy Club Drive: Bobcat Boulevard and Trophy Club Drive
Town intersectionsTown intersections
Drive and Trophy Club Drive.
Drive and Trophy Club DriveDrive and Trophy Club Drive
.
Main Motion as Amended passed unanimously 6-0-0.
as Amended passed unanimouslyas Amended passed unanimously
11. Consider and take appropriate action regarding selling or donating items from the old Town Hall and Police
Consider and take appropriate action regarding selling or donating items from the old Town Hall and Police Consider and take appropriate action regarding selling or donating items from
the old Town Hall and Police
Department to the City of Rockport and to the City of Pelican Bay, or other municipalities that need
assistance due to Hurricane Harvey (Mayor Sanders).
Mayor Sanders provided a brief update that the City of Rockport completely lost their Town Hall due to Hurricane
Harvey and he wanted the ability to identify if the Town would be able to donate items from the old Town Hall
facility. He noted that Police Chief Arata was approached by the City of Pelican Bay to see if the Town had any
items to donate because they were also negatively impacted by Hurricane Harvey.
Town Council Minutes December 12, 2017 Page 5 of 8
Town CouncilPage 12 of 76Meeting Date: January 9, 2018
Town Manager Class stated that Staff completed a furniture inventory from the old Town Hall and Police
Department, which had been provided to the City Manager of the City of Rockport for review of any items they
needed.
Town Attorney Dodd advised that the property would need to be deemed as surplus in order to donate them
either to the City of Rockport or to the City of Pelican Bay.
Motion:
Motion made by Council Member Fleury, seconded by Mayor Sanders, to list the inventory of furniture items
currently located in the former Town Hall and Police Department as surplus as presented at the dais.
Mayor Pro Tem Rowe inquired if deeming the items as surplus in order to donate the items would preclude the
items would items would
e e
in order to donate thin order to donate th
Town from holding onto any of the items. Town Attorney Dodd confirmed that deeming the items as surplus
that deeming the items as surplus that deeming the items as surplus
would not prohibit the Town from keeping any of the items.
The vote was taken.
Motion passed unanimously 6-0-0.
12. Consider and take appropriate action regarding an Ordinance amending Division 2, Meetings and Rules of
Consider and take appropriate action regarding an Ordinance amending Division 2, Meetings and Rules of Consider and take appropriate action regarding an Ordinance amending Division 2,
Meetings and Rules of
Procedure, of Article 1.03, Town Council, of Chapter 1, General Provisions, of the Town of Trophy Club Code
Procedure, of Article 1.03, Town Council, of Chapter 1, General Provisions, of the Town of Trophy Club Code Procedure, of Article 1.03, Town Council, of Chapter 1, General Provisions,
of the Town of Trophy Club Code
of Ordinances; and providing an effective date (H. Fimbres).
e (H. Fimbres).e (H. Fimbres).
Mayor Sanders advised that there were only two minor proposed changes with the first being within Section
proposed changesproposed changeswiththe first
minor
1.03.033, Types of meetings, Subsection (a), that changed the location for regular session Council meetings to the
1.03.033, Types of meetings, Subsection (a), that changed the location 1.03.033, Types of meetings, Subsection (a), that changed the location
for regular session Council meetings for regular session Council meetings
new Town Hall facility. The other change was the removal of the Staff notation at the end of each agenda item
al of the Staff notation at the end of each agenda item the Staff notation at the end of each agenda item
the removthe remov
al of
because Staff was now placing their first initial and last name for their items to be presented to Council.
placing their first initial and last name for their items to be presented to Councilplacing their first initial and last name for their items to be presented to Council
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Jensen, to approve Ordinance No. 2017-30,
Motion made by Mayor Pro Tem Rowe, seconded by CouncMotion made by Mayor Pro Tem Rowe, seconded by Council Member il Member
Jensen
amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General
amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General amending Division 2, Meetings and Rules of Procedure, of Article 1.03, Town
Council, of Chapter 1, General
Provisions, of the Town of Trophy Club Code of Ordinances; and providing an effective date of December 12, 2017.
Provisions, of the Town of Trophy Club Code of Ordinances; and providing an effective date of DecProvisions, of the Town of Trophy Club Code of Ordinances; and providing an effective
date of Dec
Motion passed unanimously 6-0-0.
Motion passed unanimouslyMotion passed unanimously
6-0-0. 6-0-0.
13. Receive an update from Town Staff and provide appropriate direction regarding the May 2018 General and
Receive an update from Town Staff and provide appropriate direction regarding the May 2018 General and Receive an update from Town Staff and provide appropriate direction regarding the
May 2018 General and
Special Election (H. Fimbres).
Special Election (H. Fimbres).Special Election (H. Fimbres).
Mayor Sanders advised that Staff was seeking guidance in preparing the Election Order regarding the length of
Mayor Sanders advised that Staff was seeking Mayor Sanders advised that Staff was seeking guidance in preparing
term for the Trophy Club Crime Control and Prevention District to be either continued for five (5), 10, 15, or 20
term for the Trophy Club Crime Control and Prevention District to be either continued for term for the Trophy Club Crime Control and Prevention District to be either continued for
years.
Mayor Sanders received consensus from the Council to prepare the Election Order to reflect that the Trophy
Mayor Sanders received consensus from the Council to prepare the Election Order to reflect thMayor Sanders received consensus from the Council to prepare the Election Order to reflect
th
Club Crime Control and Prevention District be continued for five (5) years.
Club Crime ControlClub Crime Controland Prevention Districtand Prevention District
14. Discussion of items for Future Agendas to include agenda items for consideration on the January 9, 2018
Discussion of items for Future Agendas to include agenda items for consideration on the January 9, 2018 Discussion of items for Future Agendas to include agenda items for consideration
on the January 9, 2018
Council agenda and items from the Town Council Future Agenda Items list (H. Fimbres).
Council agenda and items from the Town Council Future Agenda ICouncil agenda and items from the Town Council Future Agenda I
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders requested that the Green Ribbon grant update, Item No. 2 from the Town Council Future Agenda
Items list, be removed from the January 9, 2018 Council agenda because there was no new update to provide.
Town Council Minutes December 12, 2017 Page 6 of 8
Town CouncilPage 13 of 76Meeting Date: January 9, 2018
Additionally, he requested to remove Item No. 4 from the Town Council Future Agenda Items list: Discussion of
and take appropriate action regarding Ordinance 14.02.352 Landscaping regulations to consider Artificial Turf as an
allowable option in Town. (Shoffner and Lamont 9/15/2017) (1-December 12, 2017)
Council Member Jensen requested that two items be added to the January 9, 2018 Council agenda in order to
consider an appointment to the Economic Development Corporation 4B and an appointment to the Tax Increment
Reinvestment Zone No. 1 due to the recent resignation of David Brod.
Mayor Pro Tem Rowe requested that an item be added to the January 9, 2018 Council agenda to discuss and take
appropriate action for potential Charter amendments.
EXECUTIVE SESSION
15. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 Pursuant to the following designated section of the Texas Government Code, Annotated,
Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:(Texas Open Meetings Act), the Council will convene into executive session to discuss
the following:
A) Section 551.071 Consultation With Attorney under Subsection (2) to consult with the Town Attorney on
section (2) to consult with the Town Attorney on section (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act,
specifically:
1. Pending Litigation (D. Dodd)
2. Open Government Law (D. Dodd)
B) Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment, Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the appointment,
evaluation and duties of a public officer or employee:
evaluation and duties of a public officer or employee:evaluation and duties of a public officer or employee:
1. Crime Control and Prevention District (H. Fimbres)
Crime Control and Prevention District (H. Fimbres)Crime Control and Prevention District (H. Fimbres)
2. Planning and Zoning Commission (H. Fimbres)
Planning and Zoning Commission (H. Fimbres)Planning and Zoning Commission (H. Fimbres)
3. Possible Consultant for Economic Development (T. Class)
Possible Consultant for Economic Development (T. Class)Possible Consultant for Economic Development (T. Class)
CONVENED INTO EXECUTIVE SESSION - START TIME – 7:38 P.M.
CONVENED INTO EXECUTIVE SESSION CONVENED INTO EXECUTIVE SESSION START TIME START TIME 7:387:387:387:38 P.M. P.M.
–
-
RECONVENED INTO REGULAR SESSION - START TIME – 8:55 P.M.
RECONVENED INTO REGULAR SESSION RECONVENED INTO REGULAR SESSION START TIME START TIME 8:558:55 P P
.M.
– .M.
-
&
RECONVENED INTO EXECUTIVE SESSION - START TIME – 9:42 P.M.
CONVENED INTO EXECUTIVE SESSION CONVENED INTO EXECUTIVE SESSION START TIME START TIME 9:429:42
- –
RECONVENED INTO REGULAR SESSION - START TIME – 10:09 P.M.
RECONVENED INTO REGULAR SESSION RECONVENED INTO REGULAR SESSION START TIME
- -
RECONVENED INTO REGULAR SESSION
RECONVENED INTO REGULAR SESSIONRECONVENED INTO REGULAR SESSION
16. Consider and take appropriate action repealing Resolution 2017-15 and adopting a new Resolution, filling
Consider and take appropriate action repealing Resolution 2017Consider and take appropriate action repealing Resolution 2017
one (1) vacant position for the remainder of an unexpired term on the Crime Control and Prevention District
one (1) vacant position for the remainder of an unexpired term on the Crime Control and Prevention District one (1) vacant position for the remainder of an unexpired term on the Crime
Control and Prevention District
Board; reaffirming existing appointments; and providing an effective date (H. Fimbres).
Board; reaffirming existing appointments; and providing an effective date (H. Fimbres).Board; reaffirming existing appointments; and providing an effective date (H. Fimbres).
Motion:
Motion made by Council Member Fleury, seconded by Council Member Jensen, to repeal Resolution No. 2017-15
de by Council Member de by Council Member
and approve Resolution No. 2017-39, appointing Karl Monger to Place 1, filling one (1) vacant position for the
and approve Resolution No. 2017and approve Resolution No. 2017
remainder of an unexpired term on the Crime Control and Prevention District; reaffirming existing appointments;
and providing an effective date of December 12, 2017.
Motion passed unanimously 6-0-0.
Town Council Minutes December 12, 2017 Page 7 of 8
Town CouncilPage 14 of 76Meeting Date: January 9, 2018
17. Consider and take appropriate action repealing Resolution 2017-32 and adopting a new Resolution, filling
one (1) vacant position for the remainder of an unexpired term on the Planning and Zoning Commission;
reaffirming existing appointments and Chairperson; and providing an effective date (H. Fimbres).
Motion:
Motion made by Council Member Jensen, seconded by Council Member Fleury, to repeal Resolution No. 2017-32
and approve Resolution No. 2017-40, appointing Michael Biggs to Place 7, filling one (1) vacant position for the
remainder of an unexpired term on the Planning and Zoning Commission; reaffirming existing appointments and
Chairperson; and providing an effective date of December 12, 2017.
Motion passed unanimously 6-0-0.
18. Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Consider and take appropriate action regarding the Executive Session (H. Fimbres).Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to approve a Professional Services
, seconded by Council Member Shoffner,, seconded by Council Member Shoffner,Professional Services
to approve ato approve a
Agreement with Pettit and Associates in an amount not to exceed $8,500 in order to update the Town’s forecasting
to update the to update the Town’s
in order in order
forecast
and reporting for the Tax Increment Reinvestment Zone No. 1.
Motion passed unanimously 6-0-0.
ADJOURN
Mayor Sanders adjourned the meeting at 10:12 p.m.
___________________________________ ___________________________________
______________________________________________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
C. Nick Sanders, MayorC. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town of Trophy Club, TexasTown of Trophy Club, Texas
Town Council Minutes December 12, 2017 Page 8 of 8
Town CouncilPage 15 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-005-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action regarding an Ordinance amending Division 2, Meetings and
Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General Provisions, of the Town of
Trophy Club Code of Ordinances; and providing an effective date (H. Fimbres).
Attachments:Staff Report - Meetings and Rules of Procedure.pdf
ORD 2017-30 - Meetings and Rules of Procedure.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardinganOrdinanceamendingDivision2,MeetingsandRulesofProcedure,of
Article1.03,TownCouncil,ofChapter1,GeneralProvisions,oftheTownofTrophyClubCodeofOrdinances;and
providing an effective date (H. Fimbres).
Town CouncilPage 16 of 76Meeting Date: January 9, 2018
To: Mayor and Town Council
From: Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Meetings and Rules of Procedure
Town Council Meeting, January 9, 2018
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending Division 2, Meetings
and Rules of Procedure, of Article 1.03, Town Council, of Chapter 1, General Provisions, of the
Town of Trophy Club Code of Ordinances; and providing an effective date (H. Fimbres).
Explanation:
This serves as the second reading of Ordinance No. 2017-30. The first reading was on
December 12, 2017.
Staff requests two minor changes to the Meetings and Rules of Procedure. Please find below
the two proposed changes within Ordinance No. 2017-30:
Page 4 – Section 1.03.033, Types of meetings, Subsection (a)
Regular meetings. The town council shall meet in the Council Chambers council/board
room at the Town HallMunicipal Utility District Building, 1 Trophy Wood Drive100
Municipal Drive, Trophy Club, Texas, on the second and fourth Tuesday of each month
and each meeting shall commence at the time and place posted on the agenda for that
meeting.
Page 6 – Section 1.03.035, Order of business; agenda, Subsection (a)
Agenda. The business of each meeting shall be as contained in the agenda in the order
established by the presiding officer. The town secretary shall prepare the agenda. The
agenda shall be a listing of topics to be considered by the town council and delivered to
members of the town council each Thursday preceding the Tuesday meeting to which it
pertains. The agenda may provide for a work session immediately preceding the
commencement of the council meeting in order to allow council discussion and
questions related to one or more of the items posted on the agenda. At the end of each
agenda item, the agenda should specify the first initial and last name of the person(s)
adding the item to be considered on the agenda. Staff initiated items will be identified
by a general notation of “Staff.”
Page 1 of 2
Town CouncilPage 17 of 76Meeting Date: January 9, 2018
Attachments:
Ordinance No. 2017-30
Council Consideration:
Staff seeks Council’s consideration to approve Ordinance No. 2017-30.
Page 2 of 2
Town CouncilPage 18 of 76Meeting Date: January 9, 2018
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE 2017-30
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
REPEALING DIVISION 2, “MEETINGS AND RULES OF PROCEDURE”,
OF ARTICLE 1.03, “TOWN COUNCIL”OF THE TOWN OF TROPHY
CLUB CODE OF ORDINANCES AND ADOPTING A NEW DIVISION 2,
“MEETINGS AND RULES OF PROCEDURE”, OF ARTICLE 1.03,
“TOWN COUNCIL”; PROVIDING FOR THE INCORPORATION OF
PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A
SAVINGS AND REPEALER; PROVIDING A SEVERABILITY;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the Town Council establishes rules and procedures to ensure that
its meetings are conducted in an orderly manner; and
WHEREAS,
the Town Council has the authority to generally review and make
changes to its proceduralrules as it determines appropriate for the orderly conduct of its
meetings; and
WHEREAS,
having reviewed the existing procedures and considering the desire
to conduct orderly and efficient meetings, the Town Council hereby repeals Division 2,
“Meetings and Rules of Procedure,”of Article 1.03, “Town Council” and adopts a new
Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” serving
the best interests of the Townand will assist with the conduct of orderly and efficient
meetings.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01
Division 2, “Meetings and Rules of Procedure,” of Article 1.03, “Town Council” of
the Town of Trophy Club Code of Ordinances, is hereby repealed and a new Division 2,
“Meetings and Rules of Procedure,” of Article 1.03, “Town Council” is hereby adopted,
so that Division 2, “Meetings and Rules of Procedure shall be and read in its entirety as
follows:
Town CouncilPage 19 of 76Meeting Date: January 9, 2018
ARTICLE 1.03 TOWN COUNCIL
. . .
“Division 2. Meetings and Rules of Procedure
Sec. 1.03.031 Authority
Pursuant to section 3.11 of the home rule charter of the town, the town council
shall determine its own rules of procedure.
The Charter of the Town of Trophy Club, Texas, provides for open meetings for
the Town Council at which reasonableopportunity shall be given for Citizens to
be heard under such rules as the Council may provide. The Rules of Procedure
establish guidelines to be followed by all persons attending a Town Council
meeting, including members of the Town Council, Town Staff and visitors.
Sec. 1.03.032General rules
(a)Meetings to be public. All official meetings of the town council and all
sessions of a subcommittee of the town council consisting of a quorum of
the council shall be publicunless otherwise specified by council.
(b)Quorum. The governing body of the town consists of a mayor and six (6)
council members. Attendance at a council meeting by four (4) of the seven
(7) members of the town council constitutes a quorum for the purpose of a
regular or special meeting.
(c) Attendance. As specified in the town charter, should a member of the town
council fail to attend three consecutive regular meetings without being
excused by the council, his/her office may be declared forfeitedby the
council. A member of the town council who is unable to attend a council
meeting shall notify the town secretary of his/her inability to attend the
meeting and shall provide an explanation of the conflict or other reason
that prevents his/her attendance. Notice to the town secretary shall be
provided as soon as practicable after the member becomes aware that
he/she will be absent. The town secretary shall notify the council of the
absence prior to the beginning of the council meeting from which the
member will be absent.
(d)Misconduct. The town council may punish its own members for
misconduct as authorized by state law and town charter.
(e)Minutes of town council meetings. An account of all proceedings of the
town council shall be kept by the town secretary and shall be entered into
a book constituting the official record of the town council.
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(f)Questions to contain one subject. All questions submitted for a vote shall
contain only one subject. If two or more points are involved, any member
may require a division, if the question reasonably admits of a division.
(g)Right to floor. Any town council member desiring to speak shall be
recognized by the chairman/mayor. No member shall be allowed to speak
more than once on any one subject until every member wishing to speak
shall have spoken.
(h)Town manager. The town manager or assistant town manager or acting
town manager, shall attend all meetings of the town council unless
excused by the mayor or town council. The town manager, assistant town
manager, or acting town manager may make recommendations to the
town council and shall have the right to take part in all discussions of the
town council, but shall have no vote. The town manager may place an
item for discussion and/or action on the council agenda.
(i)Town attorney. The town attorney or acting town attorney, shall attend all
meetings of the town council unless excused by the mayor or town council
and shall, upon request, give an opinion, either written or oral, on
questions of law. The town attorney shall act as the town council’s
parliamentarian.
(j)Town secretary. The town secretary or acting town secretary, shall attend
all meetings of the town council unless excused by the mayor or town
council, and shall keep the official minutes and perform such other duties
as may be requested of him/her by the town council.
(k) Officers and employees. Any officer or employee of the town, when
requested by the town manager, shall attend any meeting of the town
council. If requested to do so by the town manager, they may present
information relating to matters before the town council.
(l)Rules of order. Robert’s Rules of Order Newly Revised, as amended by
the council, shall govern the proceedings of the town council.
(m)Suspension of rules. Any provision of these rules may be temporarily
suspended by a two-thirds vote of all members of the town council in
attendance. The vote on any such suspension shall be taken by a show of
hands and entered into the record.
(n)Amendment to rules. These rules may be amended, or new rules adopted
with a favorable vote by four (4) members of the town council in
attendance, provided that the proposed amendments or new rules shall
have been introduced into the record at a prior town council meeting.
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Sec. 1.03.033Types of meetings
(a)Regular meetings. The town council shall meet in the Council Chambers
council/board room at theTown HallMunicipal Utility District Building,1
Trophy Wood Drive100 Municipal Drive, Trophy Club, Texas, on the
second and fourth Tuesday of each month and each meeting shall
commence at the time and place posted on the agenda for that meeting.
(b)Special meetings. Special meetings may be called by the mayor or by any
three (3) members of the town council. The call for a special meeting shall
be filed with the town secretary in written form, except that announcement
of a special meeting, during any regular meeting at which all members are
present, shall be sufficient notice of such special meeting. The call for a
special meeting shall specify the day and the hour of the special meeting,
and shall list the subject or subjects to be considered. No special meeting
shall be held until at least 72 hours after the call is issued or within two (2)
hours for an emergency meeting. Only such business may be transacted
at a special meeting as may be listed in the call for said meeting or as
incident thereto.
(c) Emergency meetings. In case of emergency or urgent public necessity,
which shall be expressed in notice of the meeting, an emergency meeting
shall be called by the chairman/mayor or on the application of three (3)
members of the town council, and it shall be sufficient if the notice is
posted two (2) hours before the meeting is convened.
(d)Recessed meetings. Any meeting of the town council may be recessed to
a later time, provided that no recess shall be for a longer period than until
the next regular meeting.
(e)Public hearings.
(1)All meetings shall be held in full compliance with the provisions of
state law and codes of the town. Any party in interest may appear
in his/her own behalf or be represented by counsel or agent.
(2)The town secretary shall set public hearing dates for the town
council as requested, be responsible for timely advertising in the
official newspaper, and notify interested parties according to
requirements of the town council.
Sec. 1.03.034Chairman/Presiding Officer
(a)Designation. The mayor, if present, shall preside as chairman at all
meetings of the town council. In the absence of the mayor, the mayor pro-
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tem shall preside. In the absence of both the mayor and the mayor pro-
tem, the town council shall elect a chairman/chair/presiding officer.
(b)Call to order. The meetings of the town council shall be called to order by
the presiding officer. Inthe absence of both the mayor and the mayor pro-
tem, the meeting shall be called to order by the town secretary.
(c) Preservation of order. The presiding officershall preserve order and
decorum, prevent personalities from becoming involved in debate and
confine members in debate to the question under discussion.
(d)Points of order.
(1)A member may interrupt debate for immediate consideration of
questions relating to rights and privileges of the assembly. The
presiding officer will decide the questionor may refer to the town
attorney for a ruling. The presiding officerdecision is subject to
appeal to the town council.
(2)A member of the council may appeal a ruling of the chair by
obtaining the floor and stating, “I appeal from the ruling of the
Chair.” The person appealing can interrupt a speaker who has the
floor. If another member seconds the appeal, the procedure is as
follows: the presiding officer puts the question to the members for a
vote. The question cannot be amended and it is debatable unless
the immediately pending question is not debatable, the purpose of
the vote is to decide whether the chair’s ruling should be sustained.
The presiding officer is entitled to speak first and last in any
discussion about the appeal or his/her decision. Amajority vote is
required to overturn the decision of the chair, and the question can
be reconsidered.
(e)Questions to be stated. The presiding officershall state all questions
submitted for a vote and announce the result. The announcement of the
result will include the number of votes for, number of votes against and
abstentions, or state if unanimous.
(f)Substitution of presiding officer. The presiding officer may call any other
member to take his place in the chair, such substitution not to continue
beyond adjournment.
Sec. 1.03.035Order of business; agenda
(a)Agenda. The business of each meeting shall be as contained in the
agenda in the order established by the presiding officer. The town
secretary shall prepare the agenda. The agenda shall be a listing of topics
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to be considered by the town council and delivered to members of the
town council each Thursday preceding the Tuesday meeting to which it
pertains. The agenda may provide for a work session immediately
preceding the commencement of the council meeting in order to allow
council discussion and questions related to one or more of the items
posted on the agenda. At the end of each agenda item, the agenda
should specify the first initial and last name of the person(s) adding the
item to be considered on the agenda.Staff initiated items will be identified
by a general notation of “Staff.”
(b)Presentations by members of town council; future agenda items. The
agenda shall provide a time when the mayor or any town council member
may bring before the town council any business that the town council
member believes should be deliberated upon by the town council at a
future meeting of the town council. However, pursuant to the town charter,
before any item is placed for discussion and/or action on a future town
council agenda, a request for its placement on the agenda shall be made
by either the mayor or by any two (2) councilmembers. These matters
need not be specifically listed on the agenda, but discussion and formal
action on such matters shall be deferred until a subsequent town council
meeting provided that the requirements of chapter 551 Texas Government
Code have been met.
(c) Request for agenda item by presiding officer. A presiding officerof a
council appointed board, commission, corporation, or other appointed
body requesting that an item be placed on the council agenda for
discussion and/or action shall present such request to the town manager
in writing in the time frame set forth in subsection (d) below.
(d)Deadline for submission of agenda items. A subject for the town council’s
consideration shall be submitted to the town secretary’s office in writing
not later than 5:00 p.m. on Monday, (7 days prior) to the meeting at which
the subject is to be considered.
(e)Presentation by citizens or representative(s) of organized groups; citizen
presentations. Presentations by citizens at the citizens presentation
segment of a council meeting, with or without prior notification, shall be
limited to a total of four (4) minutes.
(f)Presentation by citizens or representative(s) of organized groups; agenda
items. Presentations by citizens, with or without prior notification, shall be
limited to a total of six minutes. For items on the agenda, the speaker will
be limited to four (4) minutes of time to complete his/her comments prior to
council discussion and two (2) minutes of time subsequent to council
discussion but before the chair calls for a vote. The designated timekeeper
shall maintain the time and advise the speaker whenhis/her time has
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expired. The speaker shall then complete his sentence and take his/her
seat. A person may not give his/her speaking time to another. Persons
wishing to express their position on an agenda item but who do not wish to
speak shall complete aspeaker’s card and indicate their support or
opposition. The name and respective position of such person(s) shall be
read into the record.Topics of presentations should be limited to matters
over which the Council has authority.
(g)Rules of conduct applicable to citizen’s presentations for agenda items,
citizen’s presentations, and for public hearings.
(1)Each person addressing the council shall step up to the
microphone, shall give his or her name and address in an audible
tone of voice for the record. If representing an organized group, the
speaker shall identify the group represented. All remarks shall be
addressed to the council as a body, and not to any member thereof.
No person, other than town staff, members of the council and the
person having the floor, shall be permitted to enter into any
discussion, either directly or through the members of the council.
No questions shall be asked of the councilmembers, except
through the presiding officer.
(2)All citizens shall refrain from private conversations in the chamber
while the town council is in session.
(3)Citizens attending town council meetings shall observe the same
rules of priority, decorum, and good conduct applicable to the
administrative staff. Any persons making personal, impertinent, or
slanderous remarks, or who becomes boisterous while addressing
the town council or while attending the town council meeting, shall
be removed from the room if the chief of police (or his
representative) is so directed by the presiding officer, and such
person shall be barred from further audience before the town
council during that session of the town council.
(4)Unauthorized remarks from the audience, stamping of feet,
whistles, yells and similar demonstrations shall not be permitted by
the presiding officer, who shall direct the chiefof police or his
designee to remove such offenders from the room.
(5)In case the presiding officer shall fail to act, any other of the town
council may move to require the chair to enforce the rules, and the
affirmative vote of a majority of all members present of the town
council shall require the presiding officer to act.
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(6)No placards, banners or signs of any kind shall be permitted in the
council chamber unless exhibits, displays and visual aids are used
in connection with presentations to the town council, provided that
such exhibits, displays and visuals aids do not disrupt the meeting.
(h)Written communications to council.
(1)General. Interested parties, or their authorized representatives,
may address the council by written communication in regard to any
matter concerning the town’s business or over which the council
has control at any time.
(2)Agenda items. A written communication relative to a Citizen
Presentation and an item posted for consideration on a town
council agenda may be submitted by direct mail to the council or by
delivery of the communication to the town secretary at least four (4)
hours prior to the time for commencement of the town council
meeting at which an item will be discussed. Upon timely receipt of a
communication, the town secretary shall distribute copies to each of
the councilmembers and shall make copies available for public
review at a designated location in the council chambers. The
names of those submitting the communication and the topic
addressed will be entered into the record without the necessity for
reading as long as sufficient copies are available at the meeting for
review by members of the audience/public.
(i)Presentations by town manager. Matters requiring the council’s attention
which may have developed since the deadline for delivery of the written
communication to the council may be presented orally by the town
manager for informational purposes only in accordance with chapter 551
Texas Government Code.
(j)Requests for research or information. The mayor and individual
councilmembers may request information or research from the town staff
on a given topic through the town manager who will make all members of
council aware of the special request, as it may be of interest to them as
well. Accordingly, the town manager will provide the results of the request
to all members of council. In the event the town manager believes he
cannot respond in a timely manner, he and the members of council will
coordinate a reasonable and responsible timeframe in which to expect the
results without unduly interfering with other activities of higher priority.
(k) Notification of significant activities or events. The mayor and
councilmembers expect the town manager to notify them, and provide
periodic updates regarding significant activities or events in the town
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related to natural or manmade disasters, major criminal activity, accidents
involving town property, or death involving town staff/employees.
(l)Seating arrangement. The town manager, town secretary, and town
attorney shall occupy the respective seats in the council chamber
assigned to them by the presiding officer, but any two (2) or more of the
town council may exchange seats.
Sec. 1.03.036Ordinances, resolutions and motions
(a)Printed or typewritten form. All ordinances and resolutions shall be
presented to the town council only in written form.
(b)Town attorney to approve. All ordinances and resolutions shall be
approved as to form and legality by the town attorney.
(c) Distribution of ordinances. The town secretary shall prepare copies of all
proposed ordinances for distribution to all members of the town council at
the meeting at which the ordinance is introduced, or at such earlier time as
is expedient.
(d)Recording of votes. The show of hands shall be taken and entered upon
the passage of all ordinances and resolutions and entered into the official
record of the council.
(e)Vote required for approval. Approval of every ordinance, resolution, or
motion shall require the affirmative vote of four (4) of the members of the
town council in attendance.
(f)Mayoral vote. The mayor shall have a vote on all matters before the
council.
(g)Conflict of interest. Should any person on the town council have a conflict
of interest pursuant to any state laws and/or town ordinances regulating
conflicts of interest with regard to an item on the council agenda, such
person shall openly declare the conflict before the discussion proceeds,
shall complete an affidavit as required by state law, and shall be prohibited
from participating in the discussion or vote on the item.
(h)Abstention from voting. Should any person on the town council abstain
from voting on an agenda item where no conflict of interest under state
law and/or town ordinance exists, the person’s vote shall be recorded as a
negative vote in the minutes of the council meeting.
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Sec. 1.03.037Rules of decorum
(a)Recognition by presiding officer. No person shall address the town council
without first being recognized by the presiding officer.
(b)Order. While the council is in session, the members must preserve order
and decorum, and a member shall neither, by conversation or otherwise,
delay or interrupt the proceedings or the peace of the town council nor
disturb any member while speaking or refuse to obey the orders of the
presiding officer. Members of the town council shall not leave their seats
during a meeting without first advising the chairman/mayor.
(c) Presiding Officermay debate. The presiding officermay move only to
such limitations of debate as are the rights and privileges of a town council
member by reason of his acting as the presiding officer. If the presiding
officer is engaged in debate and is abusing his position as presiding
officer, atthe insistence of any three (3) council members, the presiding
officer member must relinquish the chair in accordance with provisions of
Robert’s Rules of Order Newly Revised.
(d)Getting the floor, improper references to be avoided. Every member
desiring to speak shall address the chair, and upon recognition by the
presiding officershall confine himself/herself to the questions under
debate, avoiding all personalities and inappropriate language.
(e)Interruptions. A member, once recognized, shall not be interrupted when
speaking unless it be to call the member to order, or as herein otherwise
provided. If a member, while speaking, is called to order, the town council
member shall cease speaking until the question of order be determined
and, if in order,the town council member shall be permitted to proceed.
Sec. 1.03.038Parliamentary motions and precedence
(a)Discussion of items. The meeting is governed by the agenda and the
agenda constitutes the only items to be discussed. Each agenda item
shall beconsidered open for discussion after that item is read by the
presiding officer. If a member wishes to challenge an agenda item on the
basis that the item is not a proper topic for council discussion, such
member shall state that he or she “objects to theconsideration of the
agenda item" during the reading of the item. This action does not require
a second. When the objection is made, the Presiding Officer will finish
reading the item after the objection, then shall immediately call the
question: “will the assembly consider this agenda item?” if 2/3 of the
members vote “no,” the agenda item will not be considered open. A
motion for appropriate action shall be made after discussion of an item
has been concluded.
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(1)ThePresiding Officershould invite the appropriate people to report
on the item, including any recommendation they might have.
(2)ThePresiding Officershould ask the Members if they have any
technical questions for clarification. At this point, the members may
ask clarifying questions to the people who reported on the item, and
they should be given time to respond.
(3)ThePresiding Officershould invite resident comments (limited to 4
minutes or a time determined appropriate by the Presiding Officer)
– or if a public hearing, open the public hearing. Upon conclusion of
the public hearing, thePresiding Officershould announce the public
hearing closed.
(b)Motions. After obtaining the floor a motion can be made before the
assembly on the particular subject of discussion. ThePresiding
Officer should invite a motion from the Members before debate is given on
the merits of the item. ThePresiding Officershould announce the name of
the Members who makes the motion.
(1)A “second” to the motion must be made by another town council
member within a reasonable but brief time period. ThePresiding
Officershould determine if any Members wishes to second the
motion. ThePresiding Officershould announce the name of the
Members who seconds the motion. If no Members wishes to
second the motion, then the motion fails, and should be so stated
by thePresiding Officer. Without a “second” the motion dies.
(2)If the motion is made and seconded, thePresiding Officershould
make certain that everyone (including the audience) understands
the motion. This is done in three ways: a. ThePresiding Officercan
ask the maker of the motion to repeat it; b. ThePresiding
Officercan repeat the motion; or c. ThePresiding Officercan ask
the Town Secretary to repeat the motion.
(3)No main motion can be made when anothermotion is pending.
ThePresiding Officershould now invite the Membersto discuss the
motion. If there is no desired discussion, thePresiding
Officershould invite additional resident comments (limited to 2
minutes or a time determined appropriate by the Chair). If there
has been no input or discussion or a brief discussion, then there is
no need to repeat the motion before taking a vote. If the discussion
has been lengthy, it is a good idea to repeat the motion before
calling for the vote.
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(c) Withdrawal of motions. A motion may be withdrawn, or modified, by its
mover without asking permission until the motion has been stated by the
Presiding Officer. If the mover modifies his motion, the person who
seconds the motion may withdraw his second. After the question has been
stated, the mover shall neither withdraw it nor modify it without the
consent of the council.
(d)Stating the question. In principle, the chairman/mayor must state the
question on a motion immediately after it has been made and seconded,
unless the council member is obligated to rule that the motion is out of
order or if the wording is not clear.
(e)Amendments to motions. No motion or proposition of a subject different
from that under consideration shall be admitted under color of
amendment. A motion to amend an amendment shall be in order, but one
to amend an amendment to an amendment shall not be in order.
(f)Debate. Debate must be limited to the merits of the immediately pending
question as stated by and by authority of the presiding officer.
(g)Calling for the question by Presiding Officer - ending debate.
(1)The Presiding Officer may “call for the question” without a vote if
debate appears to have closed and if there are no objections by
any council member.
(2)A motion for the previous question (call the question) may not
interrupt a speaker who has the floor, must be made and seconded,
is not debatable, cannot be amended, requires an affirmative, two-
thirds vote of members present to pass and in this assembly cannot
be reconsidered. Additionally, in order to protect the democratic
process, any council member or member of the public who is on
record to speak before the motion is made will be permitted to
speak before the vote is taken on the motion for the previous
question.
(3)ThePresiding Officercalls for the vote. Unless a super-majority is
required for passage of the motion, a simple majority vote
determines whether the motion passes or fails.
(4) ThePresiding Officerannounces the results of the vote and should
also state what action (if any) the Membershave taken.
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Sec. 1.03.039Creation of committees, boards and commissions
(a)Ad-hoc committees. The council may, as the need arises, authorize the
appointment of “ad hoc” committees. Except where otherwise specifically
provided, the mayor shall appoint the members of the “ad hoc”
committees, subject to the approval of the town council. Any committee so
created shall cease to exist upon the accomplishment of the special
purpose for which it was created or when abolished by a majority vote of
the town council.
(b)Citizen boards, commissions, corporations, and other appointed bodies.
The town council may create boards, commissions, corporations and other
council appointed bodies to assist in the conduct of the operation of the
town government with such duties as the council may specify.
Memberships and selection of members shall be as provided in
accordance with the guidelines in the handbook for elected and appointed
officials, as amended from time to time. Any such appointed bodies so
created shall cease to exist upon the accomplishment of the special
purpose for which it was created, or when abolished by a majority vote of
the town council. No body so appointed shall have powers other than
advisory to the town council, except as otherwise specified by the laws of
the state. These rules of procedure shall apply to council appointed
boards, commissions, corporations, and other appointed bodies in
accordance with the town’s handbook for appointed and elected officials
and shall only be modified as provided in the enabling ordinances for each
such council appointed body.”
SECTION 3.
SAVINGS AND REPEALER
That this Ordinance shall be cumulative of all other ordinances of the Town affecting
rules of procedure and shall not repeal any of the provisions of such ordinances except
in those instances where provisions of those ordinances are in direct conflict with the
provisions of this Ordinance; whether such ordinances are codified or uncodified, and all
other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
not in conflict with the provisions of this Ordinance, shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or
its application to any person or circumstance is held invalid or unconstitutional by a
Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this Ordinance; and the Town Council hereby declares it would have passed
such remaining portions of the Ordinance despite such invalidity, which remaining
portions shallremain in full force and effect.
ORD 2017-30 Page 13of 14
Town CouncilPage 31 of 76Meeting Date: January 9, 2018
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the Ordinance records of the Town.
SECTION 6.
EFFECTIVE DATE
This Ordinance shall become effective from and after its date of passage and
publication as required by law.
FIRST READING
by the Town Council of the Town of Trophy Club, Texas, the
12thday of December2017.
SECOND READING PASSED AND APPROVED
by the Town Council of the
Town of Trophy Club, Texas, the 9thday of January 2018.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2017-30 Page 14of 14
Town CouncilPage 32 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-006-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action regarding appointing the Animal Control Officer as the Town’s
Local Rabies Control Authority (P. Arata).
Attachments:Staff Report - Local Rabies Control Authority.pdf
Local Rabies Control Authority Form.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardingappointingtheAnimalControlOfficerastheTown’sLocalRabiesControl
Authority (P. Arata).
Town CouncilPage 33 of 76Meeting Date: January 9, 2018
To: Mayor and Town Council
From: Patrick Arata, Police Chief
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Local Rabies Control Authority
Town Council Meeting, January 9, 2018
Agenda Item:
Consider and take appropriate action regarding appointing the Animal Control Officer as the
Town’s Local Rabies Control Authority (P. Arata).
Explanation:
This approval appoints the new Animal Control Officer Kristyn Dodson as the Town of Trophy
Club Local Rabies Control Authority. Per the Texas Health and Safety Code:
Sec. 826.017. DESIGNATION OF LOCAL RABIES CONTROL AUTHORITY. (a) The
commissioners court of each county and the governing body of each municipality shall
designate an officer to act as the local rabies control authority for the purposes of this
chapter.
(b) Except as restricted by department rule, the officer designated as the local rabies
control authority may be the county health officer, municipal health officer, animal control
officer, peace officer, or any entity that the commissioners court or governing body
considers appropriate.
(c)Among other duties, the local rabies control authority shall enforce:
(1)this chapter and the department rules that comprise the minimum standards for
rabies control;
(2)the ordinances or rules of the municipality or county that the local rabies control
authority serves; and
(3)the rules adopted by the executive commissioner under the area rabies quarantine
provisions of Section 826.045.
Page 1 of 2
Town CouncilPage 34 of 76Meeting Date: January 9, 2018
Attachments:
Local Rabies Control Authority Form
Council Consideration:
Staff seeks Council’s consideration to appoint Animal Control Officer Kristyn Dodson as the
Town’s Local Rabies Control Authority.
Page 2 of 2
Town CouncilPage 35 of 76Meeting Date: January 9, 2018
Town CouncilPage 36 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-007-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action regarding a Proclamation of Gratitude for the service of Renae
Gonzales; and providing an effective date (Mayor Sanders).
Attachments:PRO 2018-01 - Gratitude for Renae Gonzales.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardingaProclamationofGratitudefortheserviceofRenaeGonzales;and
providing an effective date (Mayor Sanders).
Town CouncilPage 37 of 76Meeting Date: January 9, 2018
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2018-01
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, RECOGNIZING THE RETIREMENT OF
RENAE GONZALESAND HONORING HER FOR OVER 26 YEARS OF
OUTSTANDING SERVICETO THE TOWN OF TROPHY CLUB;AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the Town Council ofthe Town of Trophy Club, Texas wish to
express their sincere gratitude to Renae Gonzales for her invaluable service to the
Town of Trophy Club; and
WHEREAS,
Renae'sserved theTown of Trophy Club, the Trophy Club
Fire Department and the citizens of Trophy Club with over 26 yearsof
commendable dedication; and
WHEREAS,
the Town StaffconsideredRenaea leader within the Trophy
Club Municipal Utility District No. 1, a friend, and someone always having the best
interest of the Town of Trophy Club in mind; and
WHEREAS,
Renae'sfiscalresponsibilityandworkethicserveasan
exceptionalexamplefor allTown of TrophyClubemployees;and
WHEREAS,
Renae'sservicetotheTown of Trophy Cluband the Trophy
Club Fire Departmentwasexemplaryandworthyofspecialnotice;and
WHEREAS,
RenaeGonzales retired from the DistrictonDecember20,
2017.
NOW THEREFORE, BE IT RESOLVED
that the Town Council of the Town
of Trophy Club, Texas hereby express their heartfelt gratitude to RenaeGonzales
for her exemplary serviceto the Town.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 9thday of January 2018.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 38 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-008-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Receive an update from Town Staff regarding Municipal Court operations (J. Phillips).
Attachments:Municipal Court Presentation.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
Receive an update from Town Staff regarding Municipal Court operations (J. Phillips).
Town CouncilPage 39 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-001-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:12/28/2017 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Discussion of and provide direction to Town Staff regarding options for technology enhancements in
the Town Council Chambers (J. Phillips).
Attachments:Technology Enhancements Presentation.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
DiscussionofandprovidedirectiontoTownStaffregardingoptionsfortechnologyenhancementsintheTownCouncil
Chambers (J. Phillips).
Town CouncilPage 51 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-011-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Discussion of and take appropriate action regarding potential amendments to the Town’s Home Rule
Charter for voter consideration at the May 5, 2018 Election (Mayor Pro Tem Rowe and Mayor
Sanders).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 9:
DiscussionofandtakeappropriateactionregardingpotentialamendmentstotheTown’sHomeRuleCharterforvoter
consideration at the May 5, 2018 Election (Mayor Pro Tem Rowe and Mayor Sanders).
Town CouncilPage 58 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-012-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the January 27,
2018 Council Retreat agenda and on the February 13, 2018 Council agenda, as well as items from
the Town Council Future Agenda Items list (H. Fimbres).
Attachments:January 27, 2018 Proposed Retreat Agenda.pdf
February 13, 2018 Proposed Agenda.pdf
Items for Future Agendas updated 12-13-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheJanuary27,2018Council
RetreatagendaandontheFebruary13,2018Councilagenda,aswellasitemsfromtheTownCouncilFutureAgenda
Items list (H. Fimbres).
Town CouncilPage 59 of 76Meeting Date: January 9, 2018
Council Retreat - January 27, 2018
Start Time 9:00 a.m.
STAFF
No. Retreat SessionRESORDPROCFile IDDept
RPT
Town Council Future Agenda Item No. 3
1Parks
Discussion of and take appropriate action regarding the Veterans Memorial (Mayor
Sanders and Council Member Jensen).
Discussion of and take appropriate action regarding Healthcare Insurance offered
2HR
to Town Staff (Council Member Kurtz).
Discussion of and take appropriate action regarding Goals and Objectives for each
3Town Mgr
Town Department (Mayor Sanders).
Discussion of and take appropriate action regarding Interlocal Agreements with
4Parks
Sports Associations (Council Member Lamont).
Discussion of and take appropriate action regarding Goals for the 2018-2019 Fiscal
5Finance
Year Budget (Council Member Shoffner).
Discussion of and take appropriate action regarding Town Retention Ponds (Council
6Parks
Member Shoffner).
Discussion of and take appropriate action regarding the proposed Loop Road (T.
7Town Mgr
Class).
Discussion of and take appropriate action regarding Capital Improvement Projects
8Streets
(T. Class).
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated sections of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
9Town Sec
executive session to discuss the following:
Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate
A
the appointment, evaluation and duties of a public officer or employee:
Contract Review of Town Manager Thomas M. Class (Mayor Sanders)
Section 551.071 Consultation With Attorney under Subsection (2) to consult with
the Town Attorney on a matter in which the duty of the attorney to the
governmental body under the Texas Disciplinary Rules of Professional Conduct of
B
the State Bar of Texas clearly conflicts with the Texas Open Meetings Act,
specifically:
Pending Litigation (D. Dodd)
STAFF
No. Retreat SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
10Town Sec
Town CouncilPage 60 of 76Meeting Date: January 9, 2018
MeetingDate:February13,2018
RegularSessionStartTime7:00p.m.
Announcements&Reports
No.
ReceiveTownManagerClass'updateandprovideinputregardingthefollowing
1TownMgr
(T.Class):
ReceiveTownCouncilLiaisonupdate;discussionofsame(H.Fimbres):
2TownSec
STAFF
No.ConsentRESORDPROCFileIDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegular
3TownSec
SessionMinutesdatedJanuary9,2018(H.Fimbres).
ConsiderandtakeappropriateactionregardingtheTownCouncilRetreat
4TownSec
MinutesdatedJanuary27,2018(H.Fimbres).
ConsiderandtakeappropriateactionregardingtheFirstQuarterInvestment
5Finance
ReportforFiscalYear2018(A.Karkauskas).
Considerandtakeappropriateactionregardingthefinancialandvariancereport
6Finance
datedOctober2017(A.Karkauskas).
ReceiveAnnualRacialProfilingReport(P.Arata).
7Police
ConsiderandtakeappropriateactionregardinganInterlocalJointElection
AgreementbetweentheTownandDentonCountyElectionsforadministration
8TownSec
oftheƚǞƓƭMay5,2018GeneralandSpecialElections;andauthorizethe
Mayororhisdesigneetoexecuteallnecessarydocuments(H.Fimbres).
STAFF
No.RegularSessionRESORDPROCFileIDDept
RPT
ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownof
TrophyCluborderingandcallingaGeneralElectiontobeheldonMay5,2018
forthepurposeofelectingone(1)CouncilmembertoPlaceNo.3andone(1)
9TownSec
CouncilmembertoPlaceNo.4ontheTrophyClubTownCouncil,eachforaterm
ofthree(3)yearsrespectively;andprovidinganeffectivedate(H.Fimbres).
ConsiderandtakeappropriateactionregardinganOrdinanceoftheTownof
TrophyCluborderingandcallingaSpecialElectiontobeheldonMay5,2018for
thepurposeofholdingaContinuationReferendumfortheTrophyClubCrime
10TownSec
ControlandPreventionDistrictandholdingaReauthorizationElectionforthe
salestaxforStreetMaintenance;andprovidinganeffectivedate(H.Fimbres).
ConsiderandtakeappropriateactionregardinganOrdinanceamendingSection
14.02.352,Landscapingregulations,ofDivision7,DevelopmentandDesign
11ComDev
Standards,ofChapter14,Zoning,oftheTownofTrophyClubCodeof
Ordinances;andprovidinganeffectivedate(TownCouncil).
STAFF
No.UpcomingAgenda&CouncilFutureAgendaItemsListUpdateRESORDPROCFileIDDept
RPT
DiscussionofitemsforFutureAgendastoincludeagendaitemsfor
considerationontheFebruary27,2018Councilagendaanditemsfromthe
12TownSec
TownCouncilFutureAgendaItemslist(H.Fimbres).
Town CouncilPage 61 of 76Meeting Date: January 9, 2018
MeetingDate:February13,2018
RegularSessionStartTime7:00p.m.
STAFF
No.ExecutiveSessionRESORDPROCFileIDDept
RPT
PursuanttothefollowingdesignatedsectionsoftheTexasGovernmentCode,
Annotated,Chapter551(TexasOpenMeetingsAct),theCouncilwillconvene
13TownSec
intoexecutivesessiontodiscussthefollowing:
Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwith
theTownAttorneyonamatterinwhichthedutyoftheattorneytothe
governmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
oftheStateBarofTexasclearlyconflictswiththeTexasOpenMeetingsAct,
specifically:
PendingLitigation(D.Dodd)
STAFF
No.PotentialJointDevelopmentAgreementRESORDPROCFileIDDept
RPT
ConsiderandtakeappropriateactionregardingtheExecutiveSession(H.
14TownSec
Fimbres).
Town CouncilPage 62 of 76Meeting Date: January 9, 2018
Town Council Future Agenda Items List
(Updated 12/13/2017)
1. *Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016)
(3-August 9, 2016)(4-November 8, 2016)(5-February 14, 2017) (6-May 23, 2017) (7-May 22,
2018)
*Discussion after May 2018 election
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017) (6-March 13, 2018)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an update because the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
9/12/2017 – Mayor Sanders advised that the next Metroport Cities Partnership meeting
was scheduled for September 21, 2017 and this item was on their agenda to be discussed.
9/26/2017 – Mayor Sanders advised that Metroport Cities Partnership would be moving
forward with a grant application for beautification.
12/12/2017 – Mayor Sanders advised that there was currently no new information to
provide.
Page 1 of 2
Town CouncilPage 63 of 76Meeting Date: January 9, 2018
3. Discussion of and take appropriate action regarding the Veterans Memorial. (Jensen
8/22/2017)(1-January 27, 2018)
11/14/17 – Council Member Jensen requested to have this item on the January 27, 2018
Council Retreat agenda.
Page 2 of 2
Town CouncilPage 64 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-013-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter
551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the
following:
A)Section 551.074 Personnel Matters under Subsection (1) to discuss or deliberate the
appointment, evaluation and duties of a public officer or employee:
1.Annual Review of Town Secretary Holly Fimbres (Town Council)
2.Quarterly Goals and Objectives for Council Appointed Employees (Town Council)
3.Animal Shelter Advisory Board (Council Member Jensen and Mayor Sanders)
4.Economic Development Corporation 4B (Council Member Jensen and Mayor Sanders)
5.Tax Increment Reinvestment Zone No. 1 (Council Member Jensen and Mayor Sanders)
B)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act, specifically:
1.Pending Litigation (D. Dodd)
2.Personnel Procedures and Authorities (Council Member Jensen and Mayor Sanders)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 11:
PursuanttothefollowingdesignatedsectionsoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMattersunderSubsection(1)todiscussordeliberatetheappointment,evaluation
and duties of a public officer or employee:
1.Annual Review of Town Secretary Holly Fimbres (Town Council)
2.Quarterly Goals and Objectives for Council Appointed Employees (Town Council)
3.Animal Shelter Advisory Board (Council Member Jensen and Mayor Sanders)
4.Economic Development Corporation 4B (Council Member Jensen and Mayor Sanders)
5.Tax Increment Reinvestment Zone No. 1 (Council Member Jensen and Mayor Sanders)
Town CouncilPage 65 of 76Meeting Date: January 9, 2018
File #:2018-013-T,Version:1
B)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act, specifically:
1.Pending Litigation (D. Dodd)
2.Personnel Procedures and Authorities (Council Member Jensen and Mayor Sanders)
Town CouncilPage 66 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-017-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action repealing Resolution 2017-20 and adopting a new Resolution,
filling one (1) vacant position for the remainder of an unexpired term on the Animal Shelter Advisory
Board; reaffirming existing appointments, Chairperson, and Council Liaison; and providing an effective
date (Council Member Jensen and Mayor Sanders).
Attachments:RES 2018-01 - Animal Shelter Vacant Appointment.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
ConsiderandtakeappropriateactionrepealingResolution2017-20andadoptinganewResolution,fillingone(1)vacant
positionfortheremainderofanunexpiredtermontheAnimalShelterAdvisoryBoard;reaffirmingexistingappointments,
Chairperson, and Council Liaison; and providing an effective date (Council Member Jensen and Mayor Sanders).
Town CouncilPage 67 of 76Meeting Date: January 9, 2018
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2018-01
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2017-20 AND
ADOPTING A NEW RESOLUTION, FILLING ONE (1)VACANT
POSITION FOR THE REMAINDER OF AN UNEXPIRED TERM ON THE
ANIMAL SHELTER ADVISORY BOARD; REAFFIRMING EXISTING
APPOINTMENTS,CHAIRPERSON,AND TOWN COUNCIL LIAISON;
DESIGNATING TERMS OF SERVICE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,
the Town of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards, Commissions, and Corporations;
and
WHEREAS,
the Trophy Club Town Council is responsiblefor making appointments
to the Boards, Commissions, and Corporationsserving the Town; and
WHEREAS,
onSeptember 26, 2017, theTown Council of the Town of Trophy Club
adopted Resolution No. 2017-20, filling one (1) vacantpositionfor the remainder of an
unexpired term,making new citizen volunteer appointments, reaffirming current
appointments, and appointing a Chairperson to serve on the Animal Shelter Advisory
Board, as well as designating a member of the Town Council to serve as the Council
Liaison for the 2017-2018fiscal year; and
WHEREAS,
by passage of this Resolution, the Town Council hereby repeals
Resolution No. 2017-20 andadoptsthis Resolution, filling one (1) vacantpositionfor the
remainder of an unexpired termandreaffirmingcurrent appointments and Chairperson to
serve on the Animal Shelter Advisory Board, as well as reaffirming the designatedmember
of the Town Council to serve as the Council Liaison for the 2017-2018 fiscal year.
NOW THEREFOREBE IT RESOLVED BY THE TOWN COUNCIL OF THE
,
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That the foregoing recitals are incorporated herein as if written word
for word.
Section 2.That the Town Council hereby repeals Resolution No. 2017-20 and
adoptsthis Resolution to fill one (1) vacant position for the remainder of an unexpired term
and reaffirm, as applicable, the following individuals to serve on theAnimal Shelter
Advisory Boardwith respective terms of service ending on September 30 of the year
specified below for each individualand reaffirm the Chairperson and TownCouncil Liaison
for the 2017-2018 fiscal year:
Town CouncilPage 68 of 76Meeting Date: January 9, 2018
Animal Shelter Advisory Board
Tony Simmons, Sergeant(2018)4.Dr. Rachel Speed Webster (2019)
(County or Municipal Official)(Veterinarian)
Susan Edstrom(2018)5.ChuckHall(2019)
(Animal Welfare Representative)(Trophy Club Resident)
, ACO(2018)6.Pamela Swan(2019)
_____________
(Animal Shelter Operations)(Trophy Club Resident)
Susan Edstrom shall serve as Chairperson of the Animal Shelter Advisory Board.
Council Liaison: Council Member Philip Shoffner
Section 3.That this Resolution shall take effect from and after its date of
passage in accordance with law.
PASSED andAPPROVED
by the Town Council of the Town of Trophy Club, Texas
on this 9thday of January 2018.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2018-01 Page 2 of 2
Town CouncilPage 69 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-014-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action repealing Resolution 2017-29 and adopting a new Resolution,
filling one (1) vacant position for the remainder of an unexpired term on the Economic Development
Corporation 4B; reaffirming existing appointments and Council Liaison; and providing an effective date
(Council Member Jensen and Mayor Sanders).
Attachments:RES 2018-02 - EDC 4B Vacant Appointment.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
ConsiderandtakeappropriateactionrepealingResolution2017-29andadoptinganewResolution,fillingone(1)vacant
positionfortheremainderofanunexpiredtermontheEconomicDevelopmentCorporation4B;reaffirmingexisting
appointments and Council Liaison; and providing an effective date (Council Member Jensen and Mayor Sanders).
Town CouncilPage 70 of 76Meeting Date: January 9, 2018
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2018-02
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2017-29 AND
ADOPTING A NEW RESOLUTION, FILLING ONE (1)VACANT
POSITION FOR THE REMAINDER OF AN UNEXPIRED TERM ON THE
ECONOMIC DEVELOPMENT CORPORATION 4B; REAFFIRMING
EXISTING APPOINTMENTS AND TOWN COUNCIL LIAISON;
DESIGNATING TERMS OF SERVICE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,
theTown of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards, Commissions, and Corporations;
and
WHEREAS,
the Trophy Club Town Council is responsiblefor making appointments
to the Boards, Commissions, and Corporationsserving the Town; and
WHEREAS,
onOctober 10, 2017, theTown Council of the Town of Trophy Club
adopted Resolution No. 2017-29, filling one (1) vacant position for the remainder of an
unexpired term andreaffirming current appointments to serve on the Economic
Development Corporation 4B, as well as reaffirming the designated member of the Town
Council to serve as the Council Liaison for the 2017-2018 fiscal year; and
WHEREAS,
by passage of this Resolution, the Town Council hereby repeals
Resolution No. 2017-29 andadoptsthis Resolution, filling one (1) vacantpositionfor the
remainder of an unexpired termandreaffirmingcurrent appointments to serve on the
Economic Development Corporation 4B, as well as reaffirming the designatedmember of
the Town Council to serve as the Council Liaison for the 2017-2018 fiscal year.
NOW THEREFOREBE IT RESOLVED BY THE TOWN COUNCIL OF THE
,
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That the foregoing recitals are incorporated herein as if written word
for word.
Section 2.That the Town Council hereby repeals Resolution No. 2017-29 and
adoptsthis Resolution to fill one (1) vacant position for the remainder of an unexpiredterm
and reaffirm, as applicable, the following individuals to serve on theEconomic
Development Corporation 4Bwith respective terms of service ending on September 30 of
the year specified below for each individualandreaffirm the TownCouncil Liaison for the
2017-2018 fiscal year:
Town CouncilPage 71 of 76Meeting Date: January 9, 2018
Economic Development Corporation 4B
1.Sean Bone(2019)5.Jared Hall(2018)
2.Steve Flynn(2019)6._____________(2018)
3.Travis Inge(2019)7.Cory McDonald(2018)
4.Michael Richmond(2019)
Council Liaison: Mayor Pro TemRhylan Rowe
Section 3.That this Resolution shall take effect from and after its date of
passage in accordance with law.
PASSED andAPPROVED
by the Town Council of the Town of Trophy Club, Texas
on this 9thday of January 2018.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of TrophyClub, Texas
RES 2018-02 Page 2 of 2
Town CouncilPage 72 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-015-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action repealing Resolution 2017-30 and adopting a new Resolution,
filling one (1) vacant position for the remainder of an unexpired term and appointing a Chairperson on
the Tax Increment Reinvestment Zone No. 1; reaffirming existing appointments; and providing an
effective date (Council Member Jensen and Mayor Sanders).
Attachments:RES 2018-03 - TIRZ1 Vacant Appointment.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
ConsiderandtakeappropriateactionrepealingResolution2017-30andadoptinganewResolution,fillingone(1)vacant
positionfortheremainderofanunexpiredtermandappointingaChairpersonontheTaxIncrementReinvestmentZone
No. 1; reaffirming existing appointments; and providing an effective date (Council Member Jensen and Mayor Sanders).
Town CouncilPage 73 of 76Meeting Date: January 9, 2018
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2018-03
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, REPEALING RESOLUTION NO. 2017-30AND
ADOPTING A NEW RESOLUTION, FILLING ONE (1)VACANT
POSITION FOR THE REMAINDER OF AN UNEXPIRED TERM AND
APPOINTINGA CHAIRPERSONON THETAX INCREMENT
REINVESTMENTZONE NO. 1;REAFFIRMING EXISTING
APPOINTMENTS; DESIGNATING TERMS OF SERVICE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the Town of Trophy Club, Texas, benefits by having its citizens
involved in local government through service on Boards, Commissions, and
Corporations; and
WHEREAS,
the Trophy Club Town Council is responsiblefor making
appointments to the Boards, Commissions, and Corporationsserving the Town; and
WHEREAS,
onOctober 10, 2017, the Town Council of the Town of Trophy Club
adopted Resolution No. 2017-30, filling one (1) vacant position for the remainder of an
unexpired term andreaffirming current appointmentsto serve on theTax Increment
Reinvestment Zone No. 1 for the 2017-2018 fiscal year, as well as reaffirming the
Chairperson; and
WHEREAS,
state law mandates that one person be appointed to serve as the
Chairperson for the Board of Reinvestment Zone No. 1, Town of Trophy Club with a
term of service for theChairperson being for one (1) year and commencing on January
1 of each year; and
WHEREAS,
the term for the newly appointed Chairperson will commence
immediately and expire on December 31, 2018; and
WHEREAS,
by passage of this Resolution, the Town Council hereby repeals
Resolution No. 2017-30and adopts this Resolution, filling one (1) vacantpositionfor the
remainder of an unexpired termandreaffirming current appointments to serve on the
Tax Increment Reinvestment Zone No. 1for the 2017-2018 fiscal year, as well as
appointing a member of the Board to serve as theChairperson for the period
commencing immediately and expiring on December 31, 2018.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That the foregoing recitals are incorporated herein as if written word
for word.
Town CouncilPage 74 of 76Meeting Date: January 9, 2018
Section 2. That the Town Council herebyrepealsResolution No.2017-30and
adopts this Resolutionto fill one (1) vacant positionfor the remainder of an unexpired
termand reaffirm, as applicable, the following individuals to serve on the Tax Increment
Reinvestment Zone No. 1 with respective terms of service ending on September 30 of
the year specified below for each individualfor the 2017-2018 fiscal year; and appoint a
Chairpersonfor the period commencing immediately and expiring on December 31,
2018:
Tax Increment Reinvestment Zone No. 1
1.Jared Hall(2018)4.Travis Inge(2019)
2._________(2018) (EDC-4B)5.Rebecca Barksdale(2019)
(Tarrant County Official)
3.Cory McDonald(2018)
Chairperson _________appointment to expire December 31, 2018
Section 3.That this Resolution shall takeeffective from and after its date of
passage in accordance with the law.
PASSED andAPPROVED
by the Town Council of the Town of Trophy Club,
Texas, on this 9thday of January 2018.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:\[SEAL\]
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2018-03 Page 2 of 2
Town CouncilPage 75 of 76Meeting Date: January 9, 2018
Town of Trophy Club 1 Trophy Wood Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2018-016-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:1/3/2018 In control:Town Council
On agenda:1/9/2018 Final action:
Title:Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 15:
Consider and take appropriate action regarding the Executive Session (H. Fimbres).
Town CouncilPage 76 of 76Meeting Date: January 9, 2018