Minutes Parks 07/24/2017 T""C:;"--
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
TOWN OF LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TROPHY CLUB Monday, July 24, 2017 7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, July 24, 2017 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Tiffany Nimphius Chair
Mindi Bone Vice Chair
Kim Farrell Board Member
Darin Davis Board Member
Jacob Gibson Board Member
Earl Bilbrey Board Member
Dean Murray Secretary
STAFF AND GUEST(S) PRESENT
Philip Shoffner Town Council Liaison
Tony Jaramillo Parks & Recreation Director
Nate Blase Recreation Superintendent
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting to order at 7:02 p.m. noting a quorum was
present.
Citizen Presentations:
Resident Jennifer Kashner-Fry expressed concern about mildew around the slide of the
kidde pool and general pool cleanliness at the Trophy Club Pool and Splash Pad.
REGULAR SESSION
1. Discuss and take appropriate action on the approval of the April 17, 2017 minutes.
Board Member Bilbrey made a motion to approve the April 17, 2017 minutes. Board
Member Farrell seconded the motion. The motion passed unanimously.
2. Discuss and provide update regarding Sip of Summer, Community Night, and
Fourth of July events.
Director Jaramillo and the board discussed Sip of Summer, Community Night and the 4th
of July event. Successes and opportunities were discussed for each event. Items
discussed included: door knockers for residents who live near events, meal tickets for
Sip of Summer, allowing PTA to take over Sip of Summer, and an increase of events
when there is cooler weather.
3. Discuss and provide update regarding ongoing projects at Town Parks.
Member Davis was pleased with scoreboards installed on baseball fields. Board asked
about potential for field improvements (crown installation etc.). Board wanted to know
the status of the benches and tables at Harmony Park. The need for notification of sports
teams of potential field closure by the Parks and Recreation Department was taken into
consideration by Director Jaramillo.
Parks and Recreation Director Jaramillo provided the following updates:
A. Potential Location for Portable Toilet at Lakeview Soccer Fields
Potential locations for a portable toilet at the soccer fields were being reviewed
with the Town Council and Residents
B. Shade Structure Installation
Shade structures were installed at the splash pad and were popular with
residents. Shade structure at the playground at Independence West will be
completed by the end of the week.
C. Pool Improvements
Staff was requesting bids and prices for pool improvements which included a
pool cover and LED light update for in pool lighting.
D. Baseball Field Prep
Baseball fields are going to be conditioned and the clay areas were going to be
amended.
E. Splash Pad Winterizing
Staff will be receiving estimates to shrink wrap the features on the splash pad to
prevent unnecessary wear during the off season.
4. Discuss and provide direction regarding the number of regularly scheduled
meetings throughout the year.
The board and staff discussed the schedule of the meetings going forward and it was
decided to keep meetings monthly and if there was no agenda for the meeting, none
would take place. A motion for monthly meetings passed unanimously.
5. Discuss and provide direction regarding Trophy Club Park fees for residents and
non-residents.
Board and staff discussed the cost of TCP for residents as a result of a resident request.
The parks financial situation as a self-funded property and the fact that only one
individual voiced concern over park usage rates necessitated no change to current
pricing structures. Board did express desire for improvements to the unloading ramps at
the park. Board and staff discussed usage percentages and potentially further analysis
of the parks income and usage.
Adjourn
Vice Chair Bone made a motion to dismiss the meeting at 7:51 p.m. Board Member Bilbrey
seconded the rpption. The motion passed unanimously.
vI
Dean Murra,__.
Parks & Recreation Board Secretary