Agenda Packet TC 05/21/2012
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Town CouncilPage 1 of 103Meeting Date: May 21, 2012
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Town CouncilPage 2 of 103Meeting Date: May 21, 2012
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Town CouncilPage 3 of 103Meeting Date: May 21, 2012
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Town CouncilPage 4 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-240-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/16/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Discussion of proposed agenda items for the June 4, 2012 Regular Session Agenda.
Attachments:June 4, 2012 Proposed Agenda Items.pdf
DateVer.Action ByActionResult
TITLE
Discussion of proposed agenda items for the June 4, 2012 Regular Session Agenda.
Town CouncilPage 5 of 103Meeting Date: May 21, 2012
Meeting Date Have
ItemFile IDDept
6/4/2012ARF?
Workshop
Discussion of agenda items posted for consideration on the Regular Town Sec
Session Council Agenda for June 4, 2012.
Discussion of proposed agenda items for the June 18, 2012 Regular Town Sec
Session Agenda.
Consider and take appropriate action regarding the Minutes dated May Town Sec
Consent
21, 2012.
Public Hearing
Award Recognition for Fire DepartmentFire/EMS
Regular Session
BEFORE PLATS - Parkland Dedication Lots 16,17, and 18; fee simple CD
transfer
Consider and take appropriate action regarding approval of a Final Plat 2011-637-TCD YES
for Waters Edge at Hogan’s Glen, Phase 2B-2, consisting of 6
residential lots and 2 common area lots for a total of 3.913 acres,
located in Planned Development No. 22.
A. Subdivider's Agreement - Consider and take appropriate action
regarding a Subdivider's Agreement between the Town and BDMR
Development, LLC for Waters Edge at Hogan's Glen, Phase 2B-2.
Consider and take appropriate action to approve a Final Plat for 2011-652-TCD YES
Canterbury Hills, Phase 1A (11.165 acres) located out of the M. Medlin
Survey, Abstract No. 832 in the Town of Trophy Club, Denton County,
Texas.
A. Subdivider's Agreement between the Town and BDMR
Development, LLC for Canterbury Hills, Phase 1A.
Consider and take appropriate action regarding a Resolution 2012-227-TTownsec
nominating a new primary and alternate representative to the Regional
Transportation Committee or chose to keep the current Primary
representative, Rudy Durham, Deputy Mayor Pro Tem, City of
Lewisville and Alternate, Allen Harris, Council member, City of The
Colony.
Town Sec
Town Council Liaison Updates; discussion of same:
Scheduled by meetings
Town Manager Slye's update regarding the following; discussion of Town Sec
same.
- Transportation
Mayor and Council Updates regarding training opportunities, Town Sec
educational sessions, and regional meetings; discussion of same.
Items for Future Agendas.
Executive
Session
Consider and take appropriate action regarding the Executive Session.Town Sec
Town CouncilPage 6 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-220-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:5/14/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding the Minutes dated May 7, 2012.
Attachments:May 7 2012 Minutes.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the Minutes dated May 7, 2012.
Town CouncilPage 7 of 103Meeting Date: May 21, 2012
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 7, 2012 at 7:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, May 7,
2012. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Bill Rose Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Michael Aguilera Chief Budget Analyst
Adam Adams Parks and Recreation Director
April Reiling PIO/Marketing Manager
Mayor White announced the date of May 7, 2012, called the meeting to order and announced a quorum
at 7:30 p.m.
The Invocation was offered by Council member Strother.
The Pledges were led by Council member Cantrell.
1. Recognition of Employee of the Quarter; discussion of same.
Town Manager Slye introduced Police Officer Keith Burris as the Employee of the Quarter.
2. Consider and take appropriate action regarding a Resolution of the Town Council of the
Town of Trophy Club, Texas, to recognize Margi Cantrell for her service to the Town of
Trophy Club.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Resolution No.
2012-11 recognizing Margi Cantrell for her service to the Town of Trophy Club. Motion carried
unanimously.
Town CouncilPage 8 of 103Meeting Date: May 21, 2012
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
3.Consider and take appropriate action regarding the Minutes dated April 16, 2012.
4. Consider and take appropriate action regarding an Ordinance of the Town amending
Article XV, entitled "Special Events" of Chapter 10, entitled "Public Safety" and amending
Article IV, entitled "Sign Regulations" of Chapter 5, entitled "General Land Use" of the
Code of Ordinances of the Town, regulating special events and related signage within the
Town; providing a penalty; providing for publication; and providing an effective date.
5. Consider and take appropriate action regarding an Ordinance of the Town amending
Section 2.02 "Speed Of Vehicles" of Article II "Traffic & Vehicles" of Chapter 10 "Public
Safety" of the Code of Ordinances by adding Subparagraph D "Temporary Construction or
Maintenance Zones" for the purpose of enforcing speeding violations; providing for a
penalty; providing for publication, and providing an effective date.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Strother, to approve the Consent
Agenda Items as presented. Motion carried unanimously.
PROCLAMATIONS
6. Consider and take appropriate action regarding a Proclamation declaring May 13-19, 2012
as National Police Week.
Motion made by Council member Cantrell, seconded by Council member Strother, to approve
Proclamation No. 2012-07 declaring May 13-19, 2012 as National Police Week as presented. Motion
carried unanimously.
7.Consider and take appropriate action regarding a Proclamation declaring May 20-26, 2012
as National EMS Week 2012 with May 23, 2012 set aside as Emergency Medical Services
for Children (EMSC) Day.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve Proclamation
No. 2012-08 declaring May 20-26, 2012 as National EMS Week 2012 with May 23, 2012 set aside as
Emergency Medical Services for Children (EMSC) Day as presented. Motion carried unanimously.
Town CouncilPage 9 of 103Meeting Date: May 21, 2012
8. Consider and take appropriate action regarding a Proclamation declaring May 20-26, 2012
as National Public Works Week.
Motion made by Council member Tiffany, seconded by Council member Rose, to approve Proclamation
No. 2012-09 declaring May 20-26, 2012 as National Public Works Week as presented. Motion carried
unanimously.
REGULAR SESSION
9. Presentation of a mid-year report for 2011-2012 fiscal year through March 2012; approval
of financial and variance report dated March 2012; discussion of same.
Financial Analyst Michael Aguilera presented a mid-year report to Council and addressed questions.
Discussion only, no action taken.
10.Consider and take appropriate action regarding a Resolution repealing Resolution No.
2008-02 and Resolution No. 2011-19 and adopting a new Resolution approving the
Handbook for Elected and Appointed Officials; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Tiffany, to approve Resolution No.
2012-08 repealing Resolution No. 2008-02 and Resolution No. 2011-19 and adopting a new Resolution
approving the Handbook for Elected and Appointed Officials; and providing an effective date. Motion
carried unanimously.
11. Consider and take appropriate action regarding a Facility Use Agreement between the
Trophy Club Roanoke Baseball Association and the Town of Trophy Club; and authorizing
the Mayor or her designee to execute all necessary documents.
Chuck Hall, 19 Lakeview Drive, addressed the Council and asked for their support of the Facility Use
Agreement brought before them.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve a Facility Use
Agreement between the Trophy Club Roanoke Baseball Association and the Town of Trophy Club; and
authorizing the Mayor or her designee to execute all necessary documents as amended as set forth by
Town Attorney Adams. Motion carried unanimously.
12.Town Council Liaison Updates; discussion of same:
- April 17, 2012 EDC 4A; Council member Cantrell
- May 2, 2012 MUD1; Council member Rose
Council members Cantrell and Rose updated the Council regarding the respective meetings and
addressed questions. No action taken, update only.
Town CouncilPage 10 of 103Meeting Date: May 21, 2012
13. Town Manager Slye's update regarding the following; discussion of same.
- Transportation
- Gas Wells
- Vision Trophy Club Committee
- Arbor Day/ Community Clean Up
- CPR Training
- NLC-RISC Conference - May 9 - 12
- May 2012 Elections
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
14. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
- April 17-18 Region 1 Disaster Response Workshop
- April 19 - Metroport Communities Partnership
- April 19 - Emergency Preparedness Planning Council
- April 20 - Community Storehouse Advisory Council
- April 27 - Neighbor Helping Neighbor
- April 28 - Church of Jesus Christ of Latter-day Saints Groundbreaking
- May 1 - Chamber Luncheon
- May 3 - National Day of Prayer
- May 3 - Mayor’s Roundtable
- May 4 - Metroport 20 Years of Partnership Celebration
The Mayor and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
15. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1.Consider and take appropriateaction regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2.Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3.Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4.Consider and take appropriate action regarding the creation of a “Going Green” initiative throughout
the Town. (White, 2/24/2011)
5.Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/2/2011)
6.Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
7.Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
8.Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
8/1/2011)
9. Consider and take appropriate action regarding the possibility of erecting a marquee at the North
entrance of the Town and asking the MUD and/or developers to help with the funding. (Cantrell,
11/14/2011)
Town CouncilPage 11 of 103Meeting Date: May 21, 2012
Council member Cantrell asked that “Consider and take appropriate action regarding Food Prep Carts for
sporting events and special events” be placed on the list. Town Manager Slye asked that this item be
expanded to include reviewing/updating Park Policies.
ADJOURN
Motion made by Council member Cantrell, seconded by Council member Rose to adjourn. Motion carried
unanimously. Meeting adjourned at 9:35 p.m.
___________________________________ ___________________________________
Shannon DePrater, Town Secretary Connie White, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 12 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-238-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:5/16/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding approval of Change Order #1 for the Trophy Club
Drive and Trophy Lake Drive Roundabout Project.
Attachments:Change Order 1 (WL).pdf
Change Order Email.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding approval of Change Order #1 for the Trophy Club Drive and Trophy Lake
Drive Roundabout Project.
EXPLANATION:
th
MUD Board approved funding this change order at their meeting May 15. This is a continuation of the water line
replacement that will include an additional 152’ of 12” water line and replacing a 6” that crosses TC Drive and services an
existing fire hydrant near the Country Club tennis courts. Town will invoice MUD for the change order amount
($35,195.50).
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Forge collaborative relationships with other governmental and public entities
Support citizen volunteer opportunities
Promote recreational / active lifestyle opportunities for all ages
Goal #4: Healthy, Picturesque, and Environmentally Sound
Promote recreational / active lifestyle opportunities for all ages
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
Recommend approval.
Town CouncilPage 13 of 103Meeting Date: May 21, 2012
CHANGE ORDER NO. 1
Date:May 10, 2012
Paving, Drainage, Water & Sewer Improvements for New
Roundabout at Trophy Club Drive and Trophy Lake Drive
Project:
Owner:Town of Trophy Club
Contractor:CPS Civil
1215 Crest Lane Drive
Duncanville, Texas 75137
Description of Change in Work Quantities:
Water & Sewer Improvemnts:
Addition of 12" WL, 6" WL & AC Water Line Grout and Abandonment
ADDITIONS
UNIT COST OriginalNet Increase Increase in Contract
ITEM NO.DESCRIPTION OF ITEMSUNITBIDQuantityQuantity/CostAmount
UNIT A - PAVING IMPROVEMENTS
A-3Remove Existing Concrete FlatworkSY$10.004777.00$70.00
A-134" Concrete SidewalksSF$3.004,98760$180.00
UNIT C - WATER & SEWER IMPROVEMENTS
C-212" PVC (C-900, DR 18) Water Line PipeLF$60.00362162$9,720.00
C-9Ductile Iron Fitting w/ Conc. BlockingTN$9,000.0040.66$5,940.00
C-11Trench Safety for Water LinesLF$3.00743213$639.00
C-21*6" PVC (C-900, DR 18) Water Line PipeLF$45.00081$3,645.00
C-22*6" Gate Valve with Cast Iron Valve Box and PadEA$975.0001$975.00
C-23*Connect to Existing 6" AC Water LineEA$750.0001$750.00
C-24*Connect to Existing 12" PVC Water LineEA$1,000.0001$1,000.00
C-25*Grout & Abandon Existing 6" AC Water LineLF$3.50089$311.50
C-26*Grout & Abandon Existing 18" AC Water LineLF$15.000161$2,415.00
C-27*Grout & Abandon Existing AC Water Line (18" in lieu of 12")LF$8.500182$1,547.00
C-28*2" Service Tap & ConnectionEA$1,000.0001$1,000.00
C-29*12" Steel Casing Pipe (Bore)LF$115.00030$3,450.00
C-30*12" Steel Casing Pipe (Open Cut)LF$45.00037$1,665.00
C-31*Shore and Protect Existing 18" AC Water LineLF$24.000162$3,888.00
*Indicates new pay item not in original contractTotal:$37,195.50
DELETIONS
UNIT COST OriginalNet Increase Decrease in Contract
ITEM NO.DESCRIPTION OF ITEMSUNITBIDQuantityQuantity/CostAmount
C-10Connect to Existing AC Water LineEA$2,000.0031($2,000.00)
Total:($2,000.00)
ADJUSTMENTS IN CONTRACT PRICE
Original Contract Amount$1,815,090.35
Adjustments to Contract Amount by previous Change Orders$0.00
Total Adjustments per Change Order Number 1$35,195.50
REVISED CONTRACT AMOUNT$1,850,285.85
ADJUSTMENTS IN CONTRACT TIME
Original Contract Time250 calendar days
Adjustments to Contract Amount by previous Change Orders0 calendar days
Total Adjustments per Change Order Number 114 calendar days
REVISED CONTRACT TIME264 calendar days
Recommended by Engineer:
Date:
Teague Nall and Perkins, Inc.
Agreed by Contractor:
Date:
CPS Civil
Accepted by Owner:
Date:
Town of Trophy Club
Change Order No. 1
Page 1 of 1
Town CouncilPage 14 of 103Meeting Date: May 21, 2012
Shannon DePrater
From:Mike Slye
Sent:Wednesday, May 16, 2012 11:30 AM
To:Shannon DePrater
Subject:FW: Change Order
Include this email in the change order backup.
MTS
From: Jennifer McKnight
Sent: Wednesday, May 16, 2012 11:09 AM
To: Mike Slye
Cc: Tom Rutledge; Renae Gonzales
Subject: FW: Change Order
Mike:
I just noticed I was looking at the wrong cost on the change order that was approved last night for the roundabout. The
th
actual amount approved was that indicated on the change order dated May 10 in the amount of $35,195.50. Please
send invoice for that amount and I apologize for the confusion!
Jennifer
From: Jennifer McKnight
Sent: Wednesday, May 16, 2012 10:06 AM
To: Mike Slye
Cc: Tom Rutledge; Renae Gonzales
Subject: Change Order
Mike:
At their meeting last night, the Board approved funding of ĭŷğƓŭĻ ƚƩķĻƩ ϔЊ ŅƚƩ ƷŷĻ ƚǞƓƭ ƩƚǒƓķğĬƚǒƷ ƦƩƚƆĻĭƷ źƓ ƷŷĻ
amount of $31,307.50. Please submit an invoice to the MUD for payment. Thanks and please let me know if you have
questions.
Jennifer McKnight
District Manager
Trophy Club MUD 1
100 Municipal Dr.
Trophy Club, TX 76262
Office: (682) 831-4610
ATTENTION PUBLIC OFFICIALS
Please note that any correspondence, such as e-mail or letters, sent to District staff or District officials may become a public record and
made available for Public/media review. Also, a “Reply to All” of this e-mail could lead to violations of the Texas Open Meetings Act.
Please reply only to the sender.
1
Town CouncilPage 15 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-196-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/27/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding a Final Plat for Neighborhood 6, Phase 3B, 98
residential lots, 1 open space, 37.114 acres, located in The Highlands at Trophy Club. Applicant:
Peloton Land Solutions on behalf of High Trophy Development, LLC (FP-11-045)
A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town and
High Trophy Development, LLC for Neighborhood 6, Phase 3B, and authorizing the Mayor or her
designee to execute necessary documents.
Attachments:Staff Report - TC 052112.pdf
Parkland Exhibit 5 16 12.pdf
Application.pdf
Subdivider's Agreement - NH 6 Ph 3B.pdf
Attachment A.pdf
DateVer.Action ByActionResult
5/3/20121Planning & Zoning Commission
TITLE
Consider and take appropriate action regarding a Final Plat for Neighborhood 6, Phase 3B, 98 residential lots, 1 open
space, 37.114 acres, located in The Highlands at Trophy Club. Applicant: Peloton Land Solutions on behalf of High
Trophy Development, LLC (FP-11-045)
A. Consider and take appropriate action regarding a Subdivider's Agreement between the Town and High Trophy
Development, LLC for Neighborhood 6, Phase 3B, and authorizing the Mayor or her designee to execute necessary
documents.
EXPLANATION:
This request is for approval of a final plat of Neighborhood 6, Phase 3B, which is part of The Highlands at Trophy Club
neighborhoods. This plat consists of 98 residential lots and 1 open space lot located on the south/west side of Trophy
Club Drive between York Street and the dead end of Trophy Club Drive.
TOWN COUNCIL GOAL(S):
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
The plat has been reviewed for compliance with Town regulations. Staff recommends approval. The Planning and
Zoning Commission heard this request on May 3, 2012 and recommended approval.
Town CouncilPage 16 of 103Meeting Date: May 21, 2012
TOWN COUNCIL
STAFF REPORT
May 21,2012
Case No. FP-11-045
FinalPlat
Lots21-38, Block CC;
Lots 1-22, Block EE; Lots 1-23, Block
FF; Lots 1-16, Block GG; Lots 1-19,
Block HH; and
Open Space Lot 19X, Block HH
The Highlands at Trophy Club
Neighborhood 6, Phase 3B
SUBJECTConsider and take appropriate action for a request for
:
approval ofa Final Plat for Neighborhood 6, Phase 3B, 98
residential lots, 1 open space, 37.114acres,located in The
Highlands at Trophy Club. Applicant: Peloton Land
Solutions on behalf of High Trophy Development, LLC
A. Consider and take appropriate action regarding a
Subdivider's Agreement between the Town and High Trophy
Development, LLC for Neighborhood 6, Phase 3B, and
authorizing the Mayor or her designee to execute necessary
documents.
Town CouncilPage 17 of 103Meeting Date: May 21, 2012
LOCATION:
This property is located on the west side of Trophy Club Drive,
south of York Street.
ZONING:
Planned Development District No. 27. Thirty-one (31) residential lots
are Type one (1) lots, and sixty-seven (67) residential lots are Type 2 lots. All
appear to meet the minimum development standards for each Lot Type.
Lot Type 1 Development Standards
Minimum Lot Size: 12,000 square feet
Front Yard: 25-ft.
Rear Yard: 25-ft.
Side Yard: 10-ft.
Side Yard Adjacent to Street: 20-ft.
Minimum Lot Depth: 120-ft.
Minimum Lot Width: 90-ft. measured at Front Build Line
Minimum Lot Width adjacent to street: 100-ft. measured at Front Build Line
Minimum House Size: 2,000 sq. ft.
Town CouncilPage 18 of 103Meeting Date: May 21, 2012
Lot Type 2 Development Standards
Minimum Lot Size: 10,000 sq. ft. (11,000 sq. ft. adjacent to golf course)
Front Yard: 25-ft.
Rear Yard: 25-ft. (non-golf course lot)
35-ft. (golf course)
Side Yard 7.5-ft. (non golf course lot)
10-ft. (golf course)
15-ft. (adjacent to street)
Minimum Lot Width: 80-ft. measured at the front building line
90-ft. adjacent to side street,
measured at the front building line
Minimum Lot Depth: 110-ft
100-ft corner or cul-de-sac lot.
Minimum House Size: 2,000 sq. ft.
HISTORY:
This property is currently vacant. A preliminary plat was approved
for The Highlands at Trophy Club Neighborhood 6 on December 18, 2006. The
zoning of PD-27 was approved by the Town Council on May 8, 2006, Ordinance
No. 2006-11 P&Z, and amended and replaced in its entirety on April 2, 2007, by
Ordinance No. 2007-15 P&Z, and has had several amendments since thattime.
EASEMENTS:
Three (3) easements, by separate instrument, will be filed with
this plat.
(1) At the corner of Mona Vale Road and Kent Street, the sidewalk will
encroach onto Gas Well Site 7H, owned by Beck Properties Trophy Club,
L.P. Mr. Beck has agreed to grant an easement (000.5 acres, 10.6-ft.) to
allow the sidewalk to encroach onto his property.
(2) At the east cul-de-sac end of Marrickville Drive, a sanitary sewer
easement is necessary for connection to an existing manhole on Town
owned property to the east of this neighborhood. The Municipal Utility
District and the Town Manager have reviewed this request and have no
objection to this easement.
(3) At the same location (east cul-de-sac end of Marrickville Drive), the
applicant is requesting a drainage easement to allow drainage from this
phase of the subdivision to flow onto Town open space (see attachment
following this staff report). The open space was deeded to the Town in
2008 as part of the parkland requirement for PD-27 and although
habitable structures cannot be built on it, the Parks Department has
requested that the area be improved for use as a playground type area
rather than passive open space. The applicant has agreed to work with
Town CouncilPage 19 of 103Meeting Date: May 21, 2012
Town staff to improve the open space area with improved drainage to
preserve the existing gravel road that is used approximately once a month
by the Municipal Utility District to service an inverted siphon south of the
site. The applicant and Town staff met with the Corps of Engineers on
Tuesday, May 15, 2012, and the Corps indicated that the playground area
location, above 572 elevation, is acceptable. The Corps indicated that
approval should be forthcoming pending submittal and review of the plans.
FINAL PLAT:
Neighborhood 6, Phase 3B
Town CouncilPage 20 of 103Meeting Date: May 21, 2012
PRELIMINARY PLAT:
Town CouncilPage 21 of 103Meeting Date: May 21, 2012
PRELIMINARY PLAT (CONTINUED):
Town CouncilPage 22 of 103Meeting Date: May 21, 2012
REVIEWAND RECOMMENDATION
: This final plat document was reviewed in
accordance with the approved subdivision regulations as well as the approved
development standards as set forth in Planned Development District No. 27. The
Town Engineer, Tom Rutledge, has reviewed and approved the infrastructure
construction plans for this phase of subdivision Neighborhood 6. Town staff and
the Town Engineer will continue to work with the applicant to finalize the plans for
drainage from Neighborhood 6 onto Town open space to provide a usable
parkland area of the open space. Staff recommends approval of the final plat for
Neighborhood 6, Phase 3B.
PLANNING AND ZONING COMMISSION
: The Planning and Zoning
Commission heard this request on May 3, 2012 and recommended approval.
SUBDIVIDER’S AGREEMENT
: The Subdivider’s Agreement is attached for the
Council’s review and approval. Attachment “A” of the Subdivider’s Agreement
consists of the construction estimates, which determines the amount due for
inspections (5% of the project’s total construction estimate). Attachment “B” of
the Subdivider’s Agreement consists of the construction documents and are not
included with the Council’s packet.
Attachments:Exhibit – Drainage Easement/Open Space Area
Application
Preliminary Plat (11x17 hardcopy) (4 sheets)
Final Plat (24x36 hardcopy) (1 sheet)
Town CouncilPage 23 of 103Meeting Date: May 21, 2012
May 201221,
Date:
Meeting
Page 103of 24
Town
Town CouncilPage 25 of 103Meeting Date: May 21, 2012
THE HIGHLANDS AT TROPHY CLUB
NEIGHBORHOOD 6,PHASE3B
SUBDIVIDER'S AGREEMENT
An AGREEMENT between the Town of Trophy Club, Texas (hereinafter referred
to as the "TOWN") and High Trophy Development, LLC acting by and through its duly
authorized representative (hereinafter referred to as the "DEVELOPER"), for the
installation of public improvements and facilities within the TOWN limits of Trophy Club,
Texas, for Neighborhood 6, Phase 3B of The Highlands at Trophy Club, more
particularly described as a tract of land consisting of approximately 37.114 acres of
land, hereinafter being referred to collectively as the "PROJECT," and such public
improvements being more particularly described in Section II of this AGREEMENT. It is
understood by and between the parties that this AGREEMENT is applicable to the lot(s)
contained within the Final Plat as presented to TOWN Staff on December 5, 2011 and
to the offsite improvements necessary to support the PROJECT, more particularly
described in Section II of this AGREEMENT. It is further agreed that this
AGREEMENT, when properly signed and executed, shall satisfy the requirements of
the TOWN’S Subdivision Regulations.
I.GENERAL REQUIREMENTS
A. It is agreed and understood by the parties hereto that the DEVELOPER has
employed a registered public surveyor licensed to practice in the State of
Texas to prepare a final plat of the PROJECT.
The Project is planned to be platted for Single Family Residential together
with allowed incidental and accessory uses. The Project received
preliminary plat approval from the Town on December 18, 2006.
B. It is agreed and understood by the parties hereto that the DEVELOPER has
employed a civil engineer licensed to practice in the State of Texas for the
design and preparation of the plans and specifications for the construction of
all public improvements and facilities described in Section II and covered by
this AGREEMENT. Unless otherwise specified herein, such plans and
specifications shall be in accordance with the TOWN’S "Design Standards
for Paving, Drainage and Utility Improvements" and the North Central Texas
Council of Governments’ (NCTCOG) Standard Specifications for Public
Works Construction, as presently adopted.
Town CouncilPage 26 of 103Meeting Date: May 21, 2012
C.The DEVELOPER shall award its own construction contract for the
construction of all PROJECT street, sanitary sewer, and other drainage
public improvements and facilities for the completion of the Project. The
DEVELOPER agrees to employ a construction contractor(s) who is approved
by the TOWN, said contractor(s) to meet TOWN and statutory requirements
for being insured, licensed and bonded to perform work in public rights-of-
way and to be qualified in all respects to bid on public streets and public
projects of a similar nature. The DEVELOPER agrees to submit contract
documents to the TOWN and participate in a pre-construction meeting with
the TOWN and all Developer contractors.
D. Prior to the execution of this Agreement, the commencement of construction,
the filing of the Final Plat, or the issuance of any building permits, the
DEVELOPER shall present to the TOWN a performance bond(s), payment
bond(s) and maintenance bond(s), meeting the requirements of Chapter
2253 of the Texas Government Code. Each bond shall individually
guarantee and agree to pay an amount equal to one hundred percent
(100%) of the value of the construction costs (as determined by the TOWN
Engineer) for all public improvements and facilities to be constructed by or
on behalf of the Developer for the Project. Any surety company through
which a bond is written shall be a surety company duly authorized to do
business in the State of Texas, provided that the TOWN, through the Town
Attorney, shall retain the right to reject any surety company as a surety for
any work under this or any other SUBDIVIDER’S AGREEMENT regardless
of such Company’s authorization to do business in Texas. Approvals by the
TOWN shall not be unreasonably withheld or delayed.
1) As an alternative to providing a surety bond for performance and a surety
bond for maintenance as specified hereinabove, Developer may provide
financial assurances for performance and maintenance in the form of a
cash deposit, a certificate of deposit, or irrevocable letter of credit.
Provided however, that such alternative financial assurances shall only
be allowed if each meets all requirements specified in Section 7.02 of the
Town of Trophy Club Subdivision Regulations. All such alternative
financial assurances must be on forms approved by the Town Attorney.
2) As an alternative to the Developer providing a performance bond,
payment bond, and maintenance bond, as specified above, Developer
may provide financial assurances for performance, payment and
maintenance from a single general contractor for the Project, provided
that such assurances meet all other requirements specified hereinabove
and the Town is named as a dual obligee on each such bond.
Additionally, such alternative financial assurances shall only be allowed if
each meets all requirements specified in Section 7.02 of the Town of
Trophy Club Subdivision Regulations. All such alternative financial
assurances must be on forms approved by the Town Attorney.
Town CouncilPage 27 of 103Meeting Date: May 21, 2012
E. The performance bond(s) shall be submitted in statutory form guaranteeing
the full and faithful completion of the facilities and improvements required
under this Agreement for completion of the PROJECT to the TOWN and
provide for payment to the TOWN of such amounts up to the total remaining
amounts required for the completion of the PROJECT if the work is not
completed as required hereunder.
F. The payment bond(s) shall be submitted in statutory form guaranteeing
payment of all labor and material costs of the Project and shall be furnished
solely for the protection of all claimants supplying labor and material in the
performance of the work provided for under this AGREEMENT. The
maintenance bond(s) shall guarantee the payment of any and all necessary
maintenance of the Project for a period of two (2) years following acceptance
of the public improvements and facilities by the TOWN, in an amount equal
to one hundred (100%) percent of the value of the construction costs of all
the public improvements and facilities to be constructed under this
Agreement in respect to the Project.
G. Any guarantee of performance, maintenance, or payment instrument (e.g.,
performance bond, payment bond, maintenance bond, letters of credit,
and/or cash deposit or the like) (individually a “Guarantee” or collectively the
“Guarantees”) submitted by or through the DEVELOPER on a form other
than the one which has been previously approved by the TOWN as
"acceptable" shall be submitted to the Town Attorney at the DEVELOPER'S
expense, and construction of the Project shall not commence until the Town
Attorney has approved such Guarantees. Approval by the TOWN (and the
Town Attorney) shall not be unreasonably withheld or delayed. All such
Guarantees shall be maintained in full force and effect until such time as the
DEVELOPER has fully complied with the terms and conditions of this
AGREEMENT as agreed to in writing by the TOWN, and failure to keep
same in force and effect shall constitute a breach of this AGREEMENT.
Failure to maintain performance and payment Guarantees meeting the
requirements of this AGREEMENT shall result in a stop work order being
issued by the Town. Additionally, all Guarantees furnished hereunder which
expire prior to the completion of construction or applicable warranty periods
shall be renewed in amounts designated by the TOWN and shall be
delivered to the TOWN and approved by the TOWN on or before the tenth
(10th) banking day before the date of expiration of any then existing
Guarantee. If the DEVELOPER fails to deliver any Guarantee to the TOWN
within the time prescribed herein, such failure shall constitute a breach of
this AGREEMENT and shall be a basis for the TOWN to draw on all or any
portion of any existing Guarantee in addition to any or all other remedies
available to the TOWN. The DEVELOPER further agrees to release and
forever hold the TOWN harmless from any losses, damages and/or
expenses incurred by the DEVELOPER for any delays due to the TOWN'S
review of any Guarantee which is in a form other than one which has been
Town CouncilPage 28 of 103Meeting Date: May 21, 2012
previously approved by the TOWN. The TOWN requires the DEVELOPER
to have all Guarantee forms approved prior to the commencement of work
and construction of improvements.
H. It is further agreed and understood by the parties hereto that upon
acceptance thereof by the TOWN of all public improvements and facilities as
described in Section II of this Agreement, title to all such improvements and
facilities shall be vested in the TOWN, and the DEVELOPER hereby
relinquishes any right, title, or interest in and to such improvements and
facilities or any part thereof. It is further understood and agreed that until the
TOWN accepts such improvements and facilities, the TOWN shall have no
liability or responsibility with respect thereto. Acceptance of the
improvements and facilities shall occur at such time as the TOWN, through
its TOWN Engineer, provides the DEVELOPER with a written
acknowledgment that all improvements and facilities are complete, have
been inspected and approved and are being accepted by the TOWN.
I. The DEVELOPER’S Engineer has prepared detailed estimates of
$1,308,052.00 for the cost of public improvements and facilities for this
Project. The detailed cost estimates are a part of this AGREEMENT and are
"Attachment A"
attached hereto as and incorporated herein. The TOWN
shall not accept any construction improvements outside of the Project, and
the two (2) year warranty for such improvements shall not commence until all
construction activities are completed and accepted by the TOWN.
J. Upon TOWN’S approval and acceptance of the final plat and the engineering
plans, the final plat shallbe recorded with the County Clerk of Denton
County. No building permits shall be issued in for any lots on/in the Project
until the final plat is filed and the public improvements and facilities specified
herein are completed and accepted by the TOWN.
K. The DEVELOPER, DEVELOPER'S contractors (prime, general and major
subcontractors) and TOWN, as well as any other third party deemed
necessary by the Town, shall participate in a pre-construction conference
prior to the initiation of any work. At or prior to the pre-construction meeting,
Developer shall provide the TOWN with the following documents: 1) Two (2)
copies of all executed construction contracts; 2) List of all
contractors/subcontractors and their project assignments; 3) Five (5) sets
(and additional sets as necessary for any contractors) of approved
construction plans and specifications. This list of contractors/subcontractors
shall be updated within seven days of any changes. The DEVELOPER
agrees to give the TOWN at least twenty-four (24) hours prior written notice
of his/her intent to commence construction of all public improvements and
facilities, so that the TOWN, if it so desires, may have its representatives
available to inspect the beginning and continuing progress of all work.
Developer shall submit all documentation evidencing that each of the
Town CouncilPage 29 of 103Meeting Date: May 21, 2012
Guarantees required under this Agreement have been provided and all
required insurance has been obtained prior to the pre-construction meeting.
L. The DEVELOPER agrees to notify all contractors and subcontractors
working on the PROJECT that all their work is subject to inspection by a
TOWN Inspector at any time, and that such inspection may require a
certification by the contractors and subcontractors of the type, kind, and
quality of materials used on the PROJECT.
M. Should any work or construction of improvements or facilities on the
PROJECT which has not been contemplated in the current construction
documents (plans and specifications), the plat, or this AGREEMENT,
become necessary due to site conditions, then the DEVELOPER shall be
required to contact in writing (with a copy to the Town of Trophy Club), with
the TOWN Engineer to determine how such work or construction should
progress. The DEVELOPER further agrees to follow all reasonable
recommendations and requirements imposed by the TOWN Engineer in
such instance. (Addresses for points of contact are as follows:)
Town of Trophy ClubTeague, Nall & Perkins
Mike Slye, Town Manager Tom Rutledge, Town Engineer
100 Municipal Drive 1100 Macon Street
Trophy Club, Texas 76262 Fort Worth, Texas 76102
Phone: 682-831-4600 Phone: 817-336-5773
Fax: 817-490-0705 Fax: 817-336-2813
Email: mslye@ci.trophyclub.tx.us Email: trutledge@tnp-online.com
N.The DEVELOPER agrees to cause all work and construction of
improvements and facilities to be stopped upon twenty-four (24) hour
notification from the TOWN Engineer of nonconforming improvements,
including the materials used and the methods of installation. The
DEVELOPER further agrees to correct all nonconformities in accordance
with the TOWN Engineer’s instructions.
O. The DEVELOPER is encouraged not to convey title of any lots of the
PROJECT, until all construction in respect to the PROJECT required in
Section II is complete and the TOWN has approved and accepted the work
and improvements in respect thereof. The DEVELOPER understands that
the TOWN shall issue no building permits for improvements on any lot in the
Project until all public improvements and facilities in respect to the Project
are completed in accordance with this Agreement. Further, DEVELOPER
agrees to inform all persons or entities purchasing the lots or any interest in
the lots that TOWN shall not issue any building permits until all public
improvements and facilities are completed in accordance with this
Agreement.
Town CouncilPage 30 of 103Meeting Date: May 21, 2012
P. After completion and prior to acceptance of all work, the DEVELOPER must
furnish to the TOWN an affidavit of all bills paid.
Q. Developer is responsible for development of a Homeowners Association
(HOA) and Developer/HOA is responsible for maintenance of all common
areas.
II.PUBLIC IMPROVEMENTS AND FACILITIES TO BE CONSTRUCTED
A. The following public improvements and facilities are to be constructed and
completed in accordance with the approved plans and specifications as
Attachment “B”:
described in
1) Water Distribution System.
2) Sanitary Sewer System.
3) Drainage and Storm Sewer System.
4) Street Paving.
5) Landscaping.
6) Fences/Walls/Retaining Walls.
7) Signs – Shall comply with Sign Regulations.
8) Driveways and Walkways.
9) Lights – Street lights shall be installed as designated on street light layout
plan approved by Town and submitted to Oncor.
10) Homeowners Association shall maintain all common areas in
Neighborhood 6, Phase 3B; Common areas include Lot 19X, Block HH.
11) Improvements to the Open Space located adjacent to this neighborhood
and south of gas well pad site 7H. Improvements valued at a minimum of
$40,000 for the purpose of recreational improvements as agreed to by the
Town and developer, and engineered Town approved plans for drainage.
B. Other.
1. Bench marks to be located as shown on the approved plans.
2. Upon completion, three (3) sets of as-builts/record drawings shall be
submitted to the TOWN within two (2) months following the acceptance of
the public improvements and facilities.
3. Testing
The Developer shall provide all geotechnical and materials tests required
by the TOWN Engineer and TOWN Inspector at the DEVELOPER’S cost
in accordance with Section 7.03 of Article 7, Chapter 12 of the Town’s
Code of Ordinances. Such tests shall be conducted by an independent
laboratory acceptable to the Town.
Town CouncilPage 31 of 103Meeting Date: May 21, 2012
4. Permits
The DEVELOPER shall pay a Community Facilities inspection fee in the
amount of $65,402.60 (5% of $1,308,052.16) to cover the cost of TOWN
inspection fees as related to the construction of the Project. The
Developers shall also be obligated to pay other applicable TOWN fees as
set forth in the TOWN’S Schedule of Fees, as may be amended from time
to time. The DEVELOPER shall be responsible for obtaining any other
permits which may be required by other federal, state or local authorities.
5. Planned Development District No. 27.
Developer shall construct and maintain all improvements in accordance
with the TOWN approved Planned Development District No. 27 and all
TOWN approved amendments thereto in addition to all other Town
ordinances.
III.GENERAL PROVISIONS
A. The DEVELOPER agrees to furnish and maintain at all times prior to the
TOWN’S final acceptance of the public improvements and community
facilities for the Project, an owners protective liability insurance policy naming
the TOWN as insured for property damage and bodily injury in the amounts.
Coverage shall be on an “occurrence” basis and shall be issued with a
combined bodily injury and property damage minimum limit of $600,000 per
occurrence and $1,000,000 aggregate.
B. Exclusive venue of any action brought hereunder shall be in Denton, Denton
County, Texas.
C. Approval by the TOWN Engineer of any plans, designs or specifications
submitted by the DEVELOPER pursuant to this AGREEMENT shall not
constitute or be deemed to be a release of the responsibility and liability of
the DEVELOPER, his engineer, employees, officers or agents with respect
to the construction of any of the PROJECT’S improvements or facilities, or
for the accuracy and competency of the PROJECT’S improvements and
facilities design and specifications prepared by the DEVELOPER'S
consulting engineer, his officers, agents, servants or employees, it being the
intent of the parties that the approval by the TOWN Engineer signifies the
TOWN'S approval on only the general design concept of the improvements
The DEVELOPER shall release,
and facilities to be constructed.
indemnify, defend and hold harmless the TOWN, itsofficers, agents,
servants and employees, from any demands, actions, causes of action,
obligations, loss, damage, liability or expense, including attorneys fees
and expenses, on account of or with respect to damage to property and
Town CouncilPage 32 of 103Meeting Date: May 21, 2012
injuries, including death, to any and all persons which may arise out of
or result from any defect, deficiency or negligence in the construction
of the PROJECT’S public improvements and facilities or with respect to
the DEVELOPER'S Engineer’s designs and specifications incorporated
into any improvements and facilities constructed in accordance
therewith, and the DEVELOPER shall defend at his own expense any
suits or other proceedings brought against the TOWN, its officers,
agents, servants or employees, or any of them, on account thereof, and
pay all expenses and satisfy all judgments which may be incurred or
rendered against them or any of them in connection herewith. All
responsibility and liability for drainage to adjacent and downstream
properties from development of this PROJECT shallaccrue to the
DEVELOPER.
Liability for construction. The DEVELOPER, its successors,
D.
permittees, permitted assigns, vendors, grantees and/or trustees do
hereby fully release and agree to indemnify, hold harmless and defend
the TOWN, its officers, agents, servants and employees from all losses,
damage liabilities, claims, obligations, penalties, charges, costs or
expenses of any nature whatsoever, for property damage, personal
injury or death, resulting from or in any way connected with this
AGREEMENT or the construction of the improvements or facilities or
the failure to safeguard construction work, or any other act or omission
of the DEVELOPER or its contractors or subcontractors, their officers,
agents, servants or employees related thereto.
E. Final Acceptance of Infrastructure. The TOWN shallnot issue a Building
Permit for any lot until the public facilities and improvements identified in
Items 1, 2, 3, 4, and 7, of Section II (A) above (referred to in this paragraph
as “Partial Improvements”) are completely constructed to the satisfaction of
the TOWN Engineer or his agent and in accordance with the stamped
approved Construction Plans (Final Completion). Upon Substantial
Completion of the Partial Improvements, a “punch list” of outstanding items
shall be presented to the Developer’s contractor(s) indicating those
outstanding items and their deficiencies that need to be addressed for Final
Completion of the Partial Improvements. Upon Final Completion of the
Partial Improvements, the Town will issue Building Permits for ten percent
(10%) of the 98 homes proposed to be constructed in this PROJECT in
accordance with the terms of this section. The Town will process those
permit applications based upon date and time of the filing of each permit
application; provided however that permits will only be issued for the first ten
(10) applications for Building Permits that meet all requirements of applicable
regulations and for which all applicable fees are timely paid. DEVELOPER
shall complete Items 5, 6, 8, 9, and 10 listed in Paragraph II (A) herein
(referred to in this paragraph as “Improvements” within 180 days of the final
acceptance of the Partial Improvements. The TOWN will not issue a Letter
Town CouncilPage 33 of 103Meeting Date: May 21, 2012
of Acceptance or certificates of occupancy for this PROJECT until all public
facilities and improvements listed in Paragraph II (A) are completely
constructed to the satisfaction of the TOWN Engineer or his agent and in
accordance with the stamped approved Construction Plans (Final
Completion). However, upon Substantial Completion, a “punch list” of
outstanding items shall be presented to the Developer’s contractor(s)
indicating those outstanding items and their deficiencies that need to be
addressed for Final Completion of the Improvements for this PROJECT.
F. Neither this AGREEMENT nor any part hereof or any interests, rights, or
obligations herein, shall not be assigned by the DEVELOPER without the
express written consent of the TOWN Council.
G. All work performed under this AGREEMENT shall be completed within
eighteen months from the date hereof. In the event the work is not
completed within the eighteen (18) month period, the TOWN may, at its sole
election, draw down or otherwise exercise it rights under or with respect to
any Guarantee provided by the DEVELOPER and complete such work at
DEVELOPER'S expense; provided, however, that if the construction under
this AGREEMENT shall have started within the eighteen (18) month period,
the TOWN may agree to renew the AGREEMENT with such renewed
AGREEMENT to be in writing and in compliance with the TOWN policies in
effect at that time. Notwithstanding the foregoing, in the event that the
performance by either party of any of its’ obligations or undertakings
hereunder shall be interrupted or delayed by any occurrence and not
occasioned by the conduct of either party hereto, whether such occurrence
be an act of God or the common enemy or the result of war, riot, civil
commotion, or sovereign conduct, then upon written notice of such
occurrence, such party shall be excused from performance for a period of
time as is reasonably necessary after such occurrence to remedy the effects
thereof, and each party shall bear the cost of any expense it may incur due
to the occurrence.
H. This Subdivider's AGREEMENT shall be construed in accordance with the
Town of Trophy Club, Texas Subdivision Regulations and all other applicable
ordinances. Any conflicts between the provisions of this Subdivider’s
AGREEMENT, the TOWN'S Subdivision Regulations, Town Ordinances, and
State and Federal law, shall be construed in favor of the Town’s ordinance(s)
as allowed by law, subject to Chapter 245 of the Local Government Code.
To the extent that any such conflict exists, only that portion of the
Subdivider’s AGREEMENT which is in conflict shall be severable from the
other provisions of the AGREEMENT, and such conflict shall in no manner
affect the validity or enforceability of the remaining provisions.
Town CouncilPage 34 of 103Meeting Date: May 21, 2012
I.All rights, remedies and privileges permitted or available to the TOWN under
thisAGREEMENT or at law or equity shall be cumulative and not alternative,
and election of any such right, remedy or privilege shall not constitute a
waiver or exclusive election of rights, remedies or privileges with respect to
any other permitted or available right, remedy or privilege. Additionally, one
instance of forbearance by the Town in the enforcement of any such right,
remedy or privilege, shall not constitute a waiver of such right, remedy or
privilege by the Town. A default under this Agreement by the TOWN shall
not result in a forfeiture of any rights, remedies, or privileges under this
Agreement by the TOWN.
SIGNED AND EFFECTIVE on the date last set forth below.
DEVELOPER: HIGH TROPHY DEVELOPMENT, LLC
Date: ______________
Date: ______________
Project Manager
TOWN OF TROPHY CLUB, TEXAS
Date: ______________
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST: APPROVED AS TO FORM:
Shannon DePrater, Town Secretary Patricia A. Adams, Town Attorney
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 35 of 103Meeting Date: May 21, 2012
Town CouncilPage 36 of 103Meeting Date: May 21, 2012
Town CouncilPage 37 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-223-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding a Resolution of the Town Council of the Town of
Trophy Club, Texas, to recognize Larry Hoover for his service to the Town of Trophy Club; discussion
of same.
RES 2012-12 Gratitude for Larry Hoover.pdf
Attachments:
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding a Resolution of the Town Council of the Town of Trophy Club, Texas, to
recognize Larry Hoover for his service to the Town of Trophy Club; discussion of same.
Town CouncilPage 38 of 103Meeting Date: May 21, 2012
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2012-12
RESOLUTION OF GRATITUDE
ARESOLUTIONOF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, TO RECOGNIZE LARRY HOOVERFOR HIS
SERVICE TO THE TOWN OF TROPHY CLUB.
WHEREAS
, the members of Town Council of the Town of Trophy Club, Texas
wish to express their sincere gratitude to Council member Larry Hooverfor his
invaluable service to the Town of Trophy Club; and
WHEREAS
, Council member Hoover served with distinction and honor as a
member of the Town Council for two years, one of which years Council member Hoover
served as Mayor Pro Tem; and
WHEREAS
, Council member Hoover’s dedication and loyalty to Trophy Club and
its citizens has been instrumental to the enhanced welfare, growth and development of
the Town of Trophy Club.
NOW THEREFORE, BE IT RESOLVED
that the members of the Town Council
of the Town of Trophy Club, Texas hereby express their heartfelt gratitude to Council
member Hoover for his unselfish contributions and service to the Town of Trophy Club
and its citizens.
Passed and approved by the Town Council of the Town of Trophy Club, Texas,
st
this 21 day of May, 2012.
Connie White, MayorBill Rose,
Town of Trophy ClubCouncil member Place 1
Town of Trophy Club
Jeannette Tiffany,Margi Cantrell,
Council member Place 2 Council member Place 3
Town of Trophy ClubTown of Trophy Club
Glenn Strother, Mike Slye,
Council member Place 5Town Manager
Town of Trophy ClubTown of Trophy Club
Town CouncilPage 39 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-222-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Remarks to and from outgoing Council Member Hoover.
Attachments:
DateVer.Action ByActionResult
TITLE
Remarks to and from outgoing Council Member Hoover.
Town CouncilPage 40 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-221-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/14/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring
the results of the General Election for the Town of Trophy Club held on May 12, 2012 for the purpose
of electing one (1) Council member for Place #3 for a three (3) year term, and electing one (1) Council
member for Place #4 for three (3) year term to the Town of Trophy Club Town Council; and providing
an effective date.
Attachments:ORD 2012-11 Canvassing May 12 2012 Election.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the results of the
General Election for the Town of Trophy Club held on May 12, 2012 for the purpose of electing one (1) Council member
for Place #3 for a three (3) year term, and electing one (1) Council member for Place #4 for three (3) year term to the
Town of Trophy Club Town Council; and providing an effective date.
Town CouncilPage 41 of 103Meeting Date: May 21, 2012
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2012-11
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
CANVASSING THE RETURNS, INCLUDING THE RETURNS OF EARLY
VOTING BALLOTS CAST IN CONNECTION THEREWITH, AND
DECLARING THE RESULTS OF THE GENERAL ELECTION HELD ON
MAY 12, 2012 AS SUCH RETURNS RELATE TO THE ELECTION OF
ONE (1) COUNCIL MEMBER FOR PLACE #3 FOR A THREE (3) YEAR
TERMTO THE TROPHY CLUB TOWN COUNCIL, AND THE ELECTION
OF ONE (1) COUNCIL MEMBER FOR PLACE #4 FOR A THREE (3)
YEAR TERMTO THE TOWN OF TROPHY CLUB TOWN COUNCIL;
PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING
FOR THE CONFIRMATION OF VOTE TABULATIONS; IDENTIFYING
THE OFFICIALS ELECTED AND TERMS OF OFFICE; AUTHORIZING
THE ISSUANCE OF CERTIFICATES OF ELECTION; AUTHORIZING
THE ISSUANCE OF THE CANVASS OF GENERAL ELECTION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
on or about March 5, 2012 the Town Council of the Town of Trophy
Club, Texas (the “Town”) passed and approved Ordinance No. 2012-06, ordering a
General Election, for the purpose of electing one (1) Council member for Place #3 for a
three (3) year term, and electing one (1) Council member forPlace #4 for three (3) year
term to the Town of Trophy Club Town Council, and
WHEREAS
, the appropriate authority of the Town heretofore caused to be
posted and published, in accordance with the election laws of the State of Texas, notice
of the Joint General; and
WHEREAS
, the General Election was duly and legally held on May 12, 2012, in
the Town and in conformity with the election laws of the State of Texas, and the results
of the General Election, including the early voting results, have been certified and
returned to the proper judges and clerks thereof; and
WHEREAS
, the official returns of the presiding judges of the General Election,
including the returns of early voting ballots in connection therewith, and as such returns
are related to the election of one (1) Council member for Place #3 for a three (3) year
term, and to the election of one (1) Council member forPlace #4 for three (3) year term
to the Town of Trophy Club Town Council, have been presented to the Town Council
acting in its capacity as the Canvassing Board; and
Town CouncilPage 42 of 103Meeting Date: May 21, 2012
WHEREAS
, the Town Council has considered the returns of the General
Election, including the returns of early voting ballots in connection therewith, and as
such returns are related to the election of one (1) Council member for Place #3 for a
three (3) year term, and to the election of one (1) Council member forPlace #4 for three
(3) year term to the Town of Trophy Club Town Council; and
WHEREAS
, the returns of the General Election, including the returns of early
voting ballots, duly and legally made, showed that there were cast at the Election the
following valid and legal votes:
TOTAL VOTES
TOTAL EARLY CAST AT POLLTOTAL
ELECTIONVOTINGON ELECTION DAYVOTES
VOTES CAST(including mail CAST
ballots)
General Election 922 527 1449
; and
WHEREAS
, the returns of the General Election, including the returns of the early
voting ballots, duly and legally made, showed that each of the candidates for the office
Council Member for Place #3 and Council Member for Place #4 on the Town of Trophy
Club Town Council, received the following votes:
TOWN OF TROPHY CLUB COUNCIL MEMBERFOR PLACE 3
FOR THREE (3) YEAR TERM
TOTAL NUMBER
TOTAL NUMBER OF VOTES TOTAL
NAME OF
OF EARLY VOTINGRECEIVED AT NUMBER OF
CANDIDATE
VOTES RECEIVEDPOLL ON VOTES RECEIVED
ELECTION DAY
Larry Hoover 301 192 493
Clint Schroeder 598 306 904
TOWN OF TROPHY CLUB COUNCIL MEMBERFOR PLACE 4
FOR THREE (3) YEAR TERM
TOTAL NUMBER
TOTAL NUMBER OF VOTES TOTAL
NAME OF
OF EARLY VOTINGRECEIVED AT NUMBER OF
CANDIDATE
VOTES RECEIVEDPOLL ON VOTES RECEIVED
ELECTION DAY
Dean C. Murray342 234 576
Danny Mayer 558 269 827
; and
Town CouncilPage 43 of 103Meeting Date: May 21, 2012
WHEREAS
, pursuant to the Town’s Home Rule Charter, the candidate for
election to each Place on the Council who receives a majority of all votes cast for all the
candidates for such Place at the election shall be declared elected.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. Incorporation of Premises. The above and foregoing premises are
true and correct and are incorporated into the body of this Ordinance and made a part
hereof for all purposes.
Section 2. Confirmation of Vote Tabulations.The results of the General
Election as related to the election ofone (1) Council member for Place #3 for a three (3)
year term, and to the election of one (1) Council member forPlace #4 for three (3) year
term to the Town of Trophy Club Town Council, and as canvassed and tabulated above,
reflect the expressed desires of the resident, qualified voters of the Town.
Section 3. Elected Officials; Terms of Office. In accordance with the canvass
and tabulation of the results of the General Election, the duly elected Council Members
elected on May 12, 2012, and the corresponding terms of office, subject to the taking of
the oaths of office as required by State Law, are as follows:
OFFICETERMNAME
Council MemberPlace 3 Three (3) YearsClint Schroeder
Council MemberPlace 4 Three (3) YearsDanny Mayer
Section 4. Issuance of Certificates of Election. The Mayor is hereby
authorized and directed to execute and cause the delivery of Certificates of Election to
the successful candidates elected at the General Election, as specified in Section 3
hereof.
Section 5. Issuance of Canvass of General Election. The Mayor is hereby
authorized and directed to execute and deliver the Town of Trophy Club Texas Canvass
of General Election, a copy of which is attached hereto and incorporated herein as
Exhibit “A”
, along with the Town of Trophy Club Texas Canvass of General Election
Exhibit “A-1”to Exhibit “A”
Tally Sheets, attached hereto and incorporated herein as
in accordance with the election laws of the State of Texas, and to take all other action
necessary in connection therewith.
Section 6. Engrossment and Enrollment. The Town Secretary of the Town of
Trophy Club is hereby directed to engross and enroll this Ordinance in the Ordinance
records of the Town and to properly record this Ordinance in accordance with the Town
Charter.
Town CouncilPage 44 of 103Meeting Date: May 21, 2012
Section 7. Effective Date.This Ordinance shall take effect from and after its
date of passage in accordance with law, and it is so ordained.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
st
Texas, this 21 day of May, 2012.
Connie White, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
PatriciaA. Adams , Town Attorney
Town of Trophy Club, Texas
Town CouncilPage 45 of 103Meeting Date: May 21, 2012
EXHIBIT “A”
TOWN OF TROPHY CLUB, TEXAS
CANVASS OF GENERAL ELECTION
I, the undersigned Mayor of the Town of Trophy Club, Texas, and Presiding
st
Officer of the Canvassing Authority of the Town, met on 21 day of May 2012 with the
Town Council of the Town, sitting as the Canvassing Board to canvass the returns of
the General Election held on May 12 , 2012, at the Trophy Club Svore Municipal
Building, 100 Municipal Drive, Trophy Club, Texas, as such returns related to the
election of one (1) Council member for Place #3 for a three (3) year term, and to the
election of one (1) Council member forPlace #4 for three (3) year term to the Town of
Trophy Club Town Council.
I DO HEREBY CERTIFY that the figures on the tally sheets hereto attached as
Exhibit “A-1” correspond with the figures on the returns.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
st
the Town of Trophy Club, Texas to be affixed hereto, this 21day of May 2012.
(Seal)_____________________________________
Mayor and Presiding Officer of the Canvassing
Authority Trophy Club, Texas
Town CouncilPage 46 of 103Meeting Date: May 21, 2012
EXHIBIT “A-1”
TOWN OF TROPHY CLUB, TEXAS
CANVASS OF GENERAL ELECTIONTALLY SHEETS
Town CouncilPage 47 of 103Meeting Date: May 21, 2012
05/15/2012 11:10 AM
Precincts Reporting 295 of 295 = 100.00%District Precincts Reporting 6 of 6 = 100.00%
2012
21,
May
Date:
Meeting
TOWN OF TROPHY CLUB - CANVASS REPORT — Total Voters — Unofficial
DENTON COUNTY ELECTIONS — May 2012 Joint Election — May 12, 2012
6306161490021397
Totals
388409106001904
COUNCIL MEMBER PLACE 3 (3 YEAR TERM)
Clint Schroeder
24220743001493
Larry Hoover
26.75%23.51%24.02%00.00%00.00%0.54%
Turnout
Percent
103
of
Page 1 of 2
48
Page
Registered
24492739637003706195
Voters
655644153002
1454
Ballots
Total
Cast
22023572000527
Election
Ballots
Cast
Total Number of Voters : 26,424 of 378,824 = 6.98%
923
43240881002
Number of District Voters: 1,454 of 6,195 = 23.47%
Ballots
Cast
Early
3100004
Absentee
Ballots
Cast
Council
Town
Precinct
Tarrant - 3500
4032-GGG4033-GGG
4031-FFF4032-FFF4033-FFF
Totals
05/15/2012 11:10 AM
Precincts Reporting 295 of 295 = 100.00%District Precincts Reporting 6 of 6 = 100.00%
2012
21,
May
Date:
Meeting
TOWN OF TROPHY CLUB - CANVASS REPORT — Total Voters — Unofficial
DENTON COUNTY ELECTIONS — May 2012 Joint Election — May 12, 2012
6376131510021403
Totals
36536596001827
COUNCIL MEMBER PLACE 4 (3 YEAR TERM)
Danny Mayer
27224855001576
Dean C. Murray
26.75%23.51%24.02%00.00%00.00%0.54%
Turnout
Percent
103
of
Page 2 of 2
49
Page
Registered
24492739637003706195
Voters
655644153002
1454
Ballots
Total
Cast
22023572000527
Election
Ballots
Cast
Total Number of Voters : 26,424 of 378,824 = 6.98%
923
43240881002
Number of District Voters: 1,454 of 6,195 = 23.47%
Ballots
Cast
Early
3100004
Absentee
Ballots
Cast
Council
Town
Precinct
Tarrant - 3500
4032-GGG4033-GGG
4031-FFF4032-FFF4033-FFF
Totals
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-224-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Oath of Office to be administered by Municipal Court Judge, Mark Chambers, and Presentation of
Certificates of Election from Judge Chambers to incoming Council Members.
Attachments:
DateVer.Action ByActionResult
TITLE
Oath of Office to be administered by Municipal Court Judge, Mark Chambers, and Presentation of Certificates of Election
from Judge Chambers to incoming Council Members.
Town CouncilPage 50 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-239-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/16/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Remarks to and from incoming Council Members.
Attachments:
DateVer.Action ByActionResult
TITLE
Remarks to and from incoming Council Members.
Town CouncilPage 51 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-225-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding an Ordinance amending Chapter 1 of the Code of
Ordinances, entitled “Administration”, article VIII, entitled “Schedule of Fees”, by repealing Section
8.12 entitled “Parks and Recreation” in its entirety and adopting a new Section 8.12 entitled “Parks
and Recreation” in order to add fees for new amenities and to add business group rates for use of
pool amenities; providing for publication; and providing an effective date.
Attachments:ORD 2012-12 Schedule of Fees - Parks.pdf
Layout.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding an Ordinance amending Chapter 1 of the Code of Ordinances, entitled
“Administration”, article VIII, entitled “Schedule of Fees”, by repealing Section 8.12 entitled “Parks and Recreation” in its
entirety and adopting a new Section 8.12 entitled “Parks and Recreation” in order to add fees for new amenities and to
add business group rates for use of pool amenities; providing for publication; and providing an effective date.
EXPLANATION:
INDEPENDENCE EAST: With the construction of Independence East (in the future we will portray this as one complex)
we have additional fields being brought on-line that will be used by both sports associations and by private entities. The
Town needs to establish rental rates for these facilities to create additional revenue generation which will help offset the
maintenance of these facilities. We are not adding a rental rate for the three new baseball fields as these will be used for
association game play and tournament use (tournament play will generate substantial revenues for the park).
COMMUNITY POOL: The creation of a group business rate at the pool will allow for additional revenue at this facility to
help offset costs and allows staff to schedule the use by these entities in such a manner as to not interfere with current
resident use. For local businesses, specifically day care operations, it will assist the Town in developing additional
relationships with these organizations.
TOWN COUNCIL GOAL(S):
Goal # 3: Strong Partnerships and Community Involvement
Goal #4: Picturesque and Environmentally Sound
Goal #5: Financial and Operational Stewardship
Hire, develop, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Town CouncilPage 52 of 103Meeting Date: May 21, 2012
File #: 2012-225-T, Version: 1
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
Management recommends adding the fees associated with new multi-use fields and creating a business group rate for
the community pool use. This would allow for an increase in recreation revenue with the use of these facilities being
scheduled by staff. We do not anticipate any negative consequence to Trophy Club residents resulting from these
changes.
Town CouncilPage 53 of 103Meeting Date: May 21, 2012
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2012-12
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDING CHAPTER 1 OF THE CODE OF ORDINANCES, ENTITLED
“ADMINISTRATION”, ARTICLE VIII, ENTITLED “SCHEDULE OF
FEES”, BYREPEALINGSECTION 8.12 ENTITLED “PARKS AND
RECREATION” IN ITS ENTIRETY AND ADOPTING A NEW SECTION
8.12 ENTITLED “PARKS AND RECREATION” IN ORDER TO ADD
FEES FOR NEW AMENITIES AND TO ADD BUSINESS GROUP RATES
FOR USE OF POOL AMENITIES; PROVIDING A SAVINGS AND
REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING
FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the Town of Trophy Club is a Home Rule Municipality acting under
its Charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution; and
WHEREAS,
the Town has constructed new athletic amenities for use, and has
determined that based upon the costs of providing those amenities, and in some cases,
based upon amounts charged the Town by third parties, it is necessary to add new
usage fees to the Schedule of Fees; and
WHEREAS,
based upon requests for usage of pool amenities by both local and
non-local business groups, the Town has determined it appropriate to add a group rate
for use of Town pool amenities by business groups in order to defray operating costs;
and
WHEREAS
, Town Council has the authority via ordinance to establish
reasonable fees to cover the costs of services provided by the Town; and
WHEREAS
, having reviewed the proposed cost adjustments, the Town Council
finds that the proposed fee adjustments are reasonable and necessary to pay the
administrative costs associated with providing services to the public; and
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
Town CouncilPage 54 of 103Meeting Date: May 21, 2012
SECTION 2.
AMENDMENT
2.01
Article VIII entitled, “Schedule of Fees” of Chapter 1, entitled “Administration”
of the Code of Ordinances of the Town of Trophy Club, Texas, Section 8.12, entitled
“Parks & Recreation”, is hereby repealed in its entirety and a new Section 8.12 entitled
“Parks & Recreation” is hereby adopted and shall be and read in its entirety as follows:
“Section 8.12.Parks & Recreation
All fees are to be paid at the time of reservation and are based on availability. Rates
shown are for each reservation and are based on a two (2) hour minimum rental period,
unless otherwise specified.
Additional rental hours will be charged at one-half (1/2) of the 2 or 4 hour rate fee set
forth below.
Fees are not applicable to members of the Trophy Club youth sports associations
when they are participating in Trophy Club youth sports association sponsored
activities.
A.Reservations Resident Non-Resident
1. Harmony Soccer Field - Lighted $50.00 $80.00
2. Harmony Soccer Field –Unlighted $30.00 $60.00
3. Independence Baseball Field #1 - #4 - $50.00 $80.00
Lighted
4. Independence Baseball Field #1 - #4 - $30.00 $60.00
Unlighted
5. Independence Multi-Use Field #1 $30.00 $60.00
6. Independence Multi-Use Field #2 –$50.00 $80.00
Lighted
7. Independence Multi-Use Field #2 –$30.00 $60.00
Unlighted
58. Pavilion Rental (Harmony Park)$50.00 for a 4 hour $100.00for a 4
period hour period
B.Trophy Club Park
1. Vehicle Entry$1.00
2. ATV/Motorcycle $12.00
3. Boat Entry$5.00
C.Community Pool Fees
Pool rental fees listed below are for a minimum two (2) hour period.
Resident Rates*
Daily Rate $3.00
Off Season Daily Rate** $2.00
Town CouncilPage 55 of 103Meeting Date: May 21, 2012
Individual Season Pass$25.00
Family Pass (Up to 4 Members) $50.00
Additional Family Members $10.00/Member
Resident Guest Pass (Unassigned Pass $20.00/Pass
valid for entire season)
*
Non-Resident Rates
Daily Rate$5.00
**
Off Season Daily Rate$3.00
Individual Season Pass$50.00
Family Season Pass (Up to 4 Members)$100.00
Additional Family Member $20.00
Local Business Group Rate*** -$3.00 per user with a minimum of 8 Bathers.
Non-Local Business Group Rate*** - $4.00 per user with a minimum of 8 Bathers.
- $3.00 per Bather for groups of 20 or more Bathers.
.
*Children under 35 inches admitted free of charge
**“Off Season” means the period outside of the normal operating season of the Pool.
*** In order to receive the Group Rate, groupshall schedule date and time of use with
Parks and Recreation Department.
Pool Rental Rates
Small Pool Rental
Bathers 01-50 $150.00
Large Pool Rental
Bathers 01-50 $150.00
Bathers 51-80 $180.00
Bathers 81-100 $200.00
Bathers 100 Plus $250.00
Both Pool Rental (same time)
Bathers 01-50 $200.00
Bathers 51-80 $250.00
Bathers 81 Plus $300.00
Spray Pad Rental$225.00
Pavilion Reservation$100.00
Community Pool Complex Rental $500.00
Deposit Charges
Bathers 01-50 $100.00
Bathers 51 Plus $250.00
A Deposit Charge will be held with the application until after the reservation is
completed. The minimum rental time allowed is two (2) hours.
Town CouncilPage 56 of 103Meeting Date: May 21, 2012
Additional rental hours will be charged at one-half (1/2)of the 2 hour rate fee set forth
above. Cancellations with less than a twenty-four (24) hour notice will result in the
forfeiture of the deposit.
Cancellations with less than a one (1) week notice will result in the forfeiture of fifty
percent (50%) of the deposit.”
SECTION 3.
SAVINGS AND REPEALER
This Ordinance shall be cumulative of all other Ordinances and shall not repeal
any of the provisions of such Ordinances, whether such Ordinances are codified or
uncodified, except for those instances where there are direct conflicts with the
provisions of this Ordinance and where such other Ordinance(s) do not specifically state
that fees contained therein take precedence. Ordinances or parts thereof in force at the
time this Ordinance shall take effect and that are inconsistent with this Ordinance are
hereby repealed to the extent that they are inconsistent with this Ordinance. Provided
however, that any complaint, action, claim or lawsuit which has been initiated or has
arisen under or pursuant to any such Ordinance on the date of adoption of this
Ordinance shall continue to be governed by the provisions of such Ordinance and for
that purpose the Ordinance shall remain in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining of the Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in accordance with the Town Charter and by filing this
Ordinance in the Ordinance records of the Town.
SECTION 6.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish,
the Fees and Effective Date of this Ordinance as required by Section 52.011 of the
Texas Local Government Code.
Town CouncilPage 57 of 103Meeting Date: May 21, 2012
SECTION 7.
EFFECTIVE DATE
This Ordinance shall take effect upon its passage and publication in accordance
with the law, and it is so ordained.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
st
Texas, this the 21 day of May, 2012.
Connie White, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Patricia A. Adams , Town Attorney
Town of Trophy Club, Texas
Town CouncilPage 58 of 103Meeting Date: May 21, 2012
Town CouncilPage 59 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-226-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding an Ordinance amending Article XIII, entitled “Open
Records“ of Chapter 1, entitled “Administration” by adding a new Subsection 13.02, entitled “Thirty-
Six Hour Time Limit”; amending Article VIII entitled “Schedule Of Fees” of Chapter 1, entitled
“Administration,” to add a subsection “m” entitled “Personnel Charges in Excess of 36 Hours” to
Section 8.14 entitled “Texas Administrative Code”; providing for publication; and providing an effective
date.
Attachments:ORD 2012-13 36-Hour Limit.pdf
Excerpt from 2012 Public Information Handbook.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding an Ordinance amending Article XIII, entitled “Open Records“ of Chapter
1, entitled “Administration” by adding a new Subsection 13.02, entitled “Thirty-Six Hour Time Limit”; amending Article VIII
entitled “Schedule Of Fees” of Chapter 1, entitled “Administration,” to add a subsection “m” entitled “Personnel Charges in
Excess of 36 Hours” to Section 8.14 entitled “Texas Administrative Code”; providing for publication; and providing an
effective date.
EXPLANATION:
The Public Information Act contains a provision that allows governmental entities to recover the cost of staff time incurred
as a result of multiple small requests for information or large time consuming requests for information. The adoption of
this Ordinance would allow the Town to recover $15.00 per hour for staff time used when responding to a requestor, who
within a fiscal year, files one or more requests for information that cause staff to spend more than 36 hours of time
compiling and preparing that information.
TOWN COUNCIL GOAL(S):
Goal #5: Financial and Operational Stewardship
Develop, recognize, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
RECOMMENDATION AND JUSTIFICATION TO COUNCIL:
Management recommends approval.
Town CouncilPage 60 of 103Meeting Date: May 21, 2012
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2012-13
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS,
AMENDING ARTICLE XIII, ENTITLED “OPEN RECORDS“ OF
CHAPTER 1, ENTITLED “ADMINISTRATION” BY ADDING A NEW
SUBSECTION 13.02, ENTITLED “THIRTY-SIX HOUR TIME LIMIT” TO
ESTABLISHTHIRTY-SIX (36) HOURS AS A REASONABLE LIMIT ON
THE AMOUNT OF TIME THAT TOWN PERSONNEL ARE REQUIRED
TO SPEND PRODUCING PUBLIC INFORMATION TO A REQUESTOR
WITHOUT RECOVERING COSTS ATTRIBUTABLE TO THAT
PERSONNEL TIME;AMENDING ARTICLE VIII “SCHEDULE OF FEES”
OF CHAPTER 1, ENTITLED “ADMINISTRATION,” TO ADD A
SUBSECTION “M” ENTITLED “PERSONNEL CHARGES IN EXCESS
OF 36 HOURS”TO SECTION8.14 ENTITLED “TEXAS
ADMINISTRATIVECODE”; PROVIDING A CUMULATIVE REPEALER
CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
the Town of Trophy Club is a Home Rule Municipality duly formed
under the Constitution and the laws of the State of Texas; and
WHEREAS
, the Town Council supports and upholds the ideals of the Texas
Public Information Act (the “Act”)-- namely that each person is entitled, unless otherwise
expressly provided by law, at all times to complete information about the affairs of the
City and the official acts of its public officials and employees; and
WHEREAS
, the Act establishes no limit on the number of requests a particular
requestor may make during any prescribed period of time; and
WHEREAS
, many types of requests require a substantial amount of employee or
personnel time with which to comply; and
WHEREAS
, the Act provides that a governmental body may establish a
reasonable limit on the amount of time that personnel of the governmental body are
required to spend producing public information for inspection or duplication by a
requestor, or providing copies of public information to a requestor, without recovering its
costs attributable to that personnel time; and
WHEREAS
, the Town Council deems it advisable to establish a reasonable
number of hours per fiscal year that personnel of the Town will be required to spend
producing public information for inspection or duplication by a requestor, or providing
copies of public information to a requestor, without recovering its costs attributable to
that personnel time; and
Town CouncilPage 61 of 103Meeting Date: May 21, 2012
WHEREAS
, once such reasonable amount of time is exceeded, the Town
Council believes that personnel costs should be recoverable to the extent authorized in
V.T.C.A., Government Code §552.275.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
That the above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENTS
2.01 Article XIII, entitled “Open Records” of Chapter 1, entitled “Administration” of the
Code of Ordinances of the Town of Trophy Club, Texas is hereby amended to
add Section 13.02 entitled “Thirty-Six Hour Time Limit” which shall be and read in
its entirety as follows:
“13.02. Thirty-Six Hour Time Limit. That pursuant to and subject to the
limitations in V.T.C.A., Government Code, §552.275, the Town Council of
the Town of Trophy Club hereby establishes thirty-six (36) hours as a
reasonable limit on the amount of time that personnel of the Town are
required to spend producing public information for inspection or
duplication by a requestor, or providing copies of public information to a
requestor, without recovering its costs attributable to that personnel time.
Costs for time recoverable under this subsection shall accrue in
accordance with the Town’s Schedule of Fees.”
2.02 Section 8.14 entitled “Texas Administrative Code” of Article VIII “Schedule of
Fees” of Chapter 1, entitled “Administration” of the Code of Ordinances of the
Town of Trophy Club, Texas is hereby amended to add Subsection “m” entitled
“Personnel Charges in Excess of 36 Hours” so that Subsection 8.14(m) shall be
shall be and read as follows:
“(m) Personnel Charges in Excess of 36 Hours. Notwithstanding any
provision contained herein to the contrary, any requestor of public
information will be charged personnel costs in accordance with V.T.C.A.,
Government Code, §552.275 for all time in excess of thirty-six (36) hours
spent by personnel of the city in producing public information for
inspection or duplication by a requestor, or providing copies of public
information to a requestor during a twelve-month period commencing on
October 1 of each year. The Records Management Officer shall be
responsible for providing all notices required by law.”
Town CouncilPage 62 of 103Meeting Date: May 21, 2012
SECTION 3.
CUMULATIVE REPEALER
That this Ordinance shall be cumulative of all other ordinances of the Town
affecting the vehicle parking regulations and shall not repeal any of the provisions of
such ordinances except in those instances where provisions of those ordinances are in
direct conflict with the provisions of this Ordinance; whether such ordinances are
codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy
Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall
remain in full force and effect. Notwithstanding the foregoing, any complaint, action,
cause of action or claim which prior to the effective date of this Ordinance has been
initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to
be governed by the provisions of that Ordinance and for that purpose the Ordinance
shall be deemed to remain and continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this
Ordinance, or application thereof to any person or circumstance, is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of the Ordinance, and the Town Council hereby
declares it would have passed such remaining of the Ordinance despite such invalidity,
which remaining portions shall remain in full force and effect.
SECTION 5.
ENGROSSMENTAND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance in the Ordinance records of the Town and to properly record
this Ordinance in accordance with the Town Charter.
SECTION 6.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish,
this Ordinance as required by Section 52.011 of the Texas Local Government Code.
SECTION 7.
EFFECTIVE DATE
This Ordinance shall take effect from and after its date of passage in accordance
with law, and it is so ordained.
Town CouncilPage 63 of 103Meeting Date: May 21, 2012
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
st
Texas, this 21 day of May, 2012.
Connie White, Mayor
Town of Trophy Club, Texas
ATTEST: \[SEAL\]
Shannon DePrater, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
Patricia A. Adams , Town Attorney
Town of Trophy Club, Texas
Town CouncilPage 64 of 103Meeting Date: May 21, 2012
Text of the Texas Public Information Act
that will be imposed to make the information available. A charge under this section must be
assessed in accordance with this subchapter.
(b)If public information exists in an electronic form on a computer owned or leased by a
governmental body and if the public has direct access to that computer through a computer network
or other means, the electronic form of the information may be electronically copied from that
computer without charge if accessing the information does not require processing, programming,
or manipulation on the government-owned or government-leased computer before the information
is copied.
(c)If public information exists in an electronic form on a computer owned or leased by a
governmental body and if the public has direct access to that computer through a computer network
or other means and the information requires processing, programming, or manipulation before it
can be electronically copied, a governmental body may impose charges in accordance with this
subchapter.
(d)If information is created or kept in an electronic form, a governmental body is encouraged to
explore options to separate out confidential information and to make public information available
to the public through electronic access through a computer network or by other means.
(e)The provisions of this section that prohibit a governmental entity from imposing a charge for
access to information that exists in an electronic medium do not apply to the collection of a fee set
by the supreme court after consultation with the Judicial Committee on Information Technology
as authorized by Section 77.031 for the use of a computerized electronic judicial information
system.
§ 552.274. Reports by Attorney General and State Agencies on Cost of Copies
(a)The attorney general shall:
(1)biennially update a report prepared by the attorney general about the charges made by state
agencies for providing copies of public information; and
(2)provide a copy of the updated report on the attorney generals open records page on the
Internet not later than March 1 of each even-numbered year.
(c)In this section, state agency has the meaning assigned by Sections 2151.002(2)(A) and (C).
§ 552.275. Requests That Require Large Amounts of Employee or Personnel Time § 552.275. Requests That Require Large Amounts of Employee or Personnel Time
(a)A governmental body may establish a reasonable limit on the amount of time that personnel of the
(a)A governmental body may establish a reasonable limit on the amount of time that personnel of the
(a)A governmental body may establish a reasonable limit on the amount of time that personnel of the
governmental body are required to spend producing public information for inspection or
governmental body are required to spend producing public information for inspection or
governmental body are required to spend producing public information for inspection or
duplication by a requestor, or providing copies of public information to a requestor, without
duplication by a requestor, or providing copies of public information to a requestor, without
duplication by a requestor, or providing copies of public information to a requestor, without
recovering its costs attributable to that personnel time.
recovering its costs attributable to that personnel time.
2012 Public Information Handbook
Office of the Attorney General
Town CouncilPage 65 of 103Meeting Date: May 21, 2012
230
Text of the Texas Public Information Act
(b)A time limit established under Subsection (a) may not be less than 36 hours for a requestor during
(b)A time limit established under Subsection (a) may not be less than 36 hours for a requestor during
(b)A time limit established under Subsection (a) may not be less than 36 hours for a requestor during
the 12-month period that corresponds to the fiscal year of the governmental body.
the 12-month period that corresponds to the fiscal year of the governmental body.
(c)In determining whether a time limit established under Subsection (a) applies, any time spent
(c)In determining whether a time limit established under Subsection (a) applies, any time spent
(c)In determining whether a time limit established under Subsection (a) applies, any time spent
complying with a request for public information submitted in the name of a minor, as defined by
complying with a request for public information submitted in the name of a minor, as defined by
complying with a request for public information submitted in the name of a minor, as defined by
Section 101.003(a), Family Code, is to be included in the calculation of the cumulative amount of
Section 101.003(a), Family Code, is to be included in the calculation of the cumulative amount of
Section 101.003(a), Family Code, is to be included in the calculation of the cumulative amount of
time spent complying with a request for public information by a parent, guardian, or other person
time spent complying with a request for public information by a parent, guardian, or other person
time spent complying with a request for public information by a parent, guardian, or other person
who has control of the minor under a court order and with whom the minor resides, unless that
who has control of the minor under a court order and with whom the minor resides, unless that
parent, guardian, or other person establishes that another person submitted that request in the name
parent, guardian, or other person establishes that another person submitted that request in the name
parent, guardian, or other person establishes that another person submitted that request in the name
of the minor.
of the minor.
(d)If a governmental body establishes a time limit under Subsection (a), each time the governmental
(d)If a governmental body establishes a time limit under Subsection (a), each time the governmental
(d)If a governmental body establishes a time limit under Subsection (a), each time the governmental
body complies with a request for public information, the governmental body shall provide the
body complies with a request for public information, the governmental body shall provide the
body complies with a request for public information, the governmental body shall provide the
requestor with a written statement of the amount of personnel time spent complying with that
requestor with a written statement of the amount of personnel time spent complying with that
requestor with a written statement of the amount of personnel time spent complying with that
request and the cumulative amount of time spent complying with requests for public information
request and the cumulative amount of time spent complying with requests for public information
request and the cumulative amount of time spent complying with requests for public information
from that requestor during the applicable 12-month period. The amount of time spent preparing
from that requestor during the applicable 12-month period. The amount of time spent preparing
from that requestor during the applicable 12-month period. The amount of time spent preparing
the written statement may not be included in the amount of time included in the statement provided
the written statement may not be included in the amount of time included in the statement provided
the written statement may not be included in the amount of time included in the statement provided
to the requestor under this subsection.
to the requestor under this subsection.
(e)If in connection with a request for public information, the cumulative amount of personnel time
(e)If in connection with a request for public information, the cumulative amount of personnel time
(e)If in connection with a request for public information, the cumulative amount of personnel time
spent complying with requests for public information from the same requestor equals or exceeds
spent complying with requests for public information from the same requestor equals or exceeds
spent complying with requests for public information from the same requestor equals or exceeds
the limit established by the governmental body under Subsection (a), the governmental body shall
the limit established by the governmental body under Subsection (a), the governmental body shall
the limit established by the governmental body under Subsection (a), the governmental body shall
provide the requestor with a written estimate of the total cost, including materials, personnel time,
provide the requestor with a written estimate of the total cost, including materials, personnel time,
provide the requestor with a written estimate of the total cost, including materials, personnel time,
and overhead expenses, necessary to comply with the request. The written estimate must be
and overhead expenses, necessary to comply with the request. The written estimate must be
and overhead expenses, necessary to comply with the request. The written estimate must be
provided to the requestor on or before the 10th day after the date on which the public information
provided to the requestor on or before the 10th day after the date on which the public information
provided to the requestor on or before the 10th day after the date on which the public information
was requested. The amount of this charge relating to the cost of locating, compiling, and producing
was requested. The amount of this charge relating to the cost of locating, compiling, and producing
was requested. The amount of this charge relating to the cost of locating, compiling, and producing
the public information shall be established by rules prescribed by the attorney general under
the public information shall be established by rules prescribed by the attorney general under
the public information shall be established by rules prescribed by the attorney general under
Sections 552.262(a) and (b).
Sections 552.262(a) and (b).
(f)If the governmental body determines that additional time is required to prepare the written estimate
(f)If the governmental body determines that additional time is required to prepare the written estimate
(f)If the governmental body determines that additional time is required to prepare the written estimate
under Subsection (e) and provides the requestor with a written statement of that determination, the
under Subsection (e) and provides the requestor with a written statement of that determination, the
under Subsection (e) and provides the requestor with a written statement of that determination, the
governmental body must provide the written statement under that subsection as soon as practicable,
governmental body must provide the written statement under that subsection as soon as practicable,
governmental body must provide the written statement under that subsection as soon as practicable,
but on or before the 10th day after the date the governmental body provided the statement under
but on or before the 10th day after the date the governmental body provided the statement under
but on or before the 10th day after the date the governmental body provided the statement under
this subsection.
this subsection.
(g)If a governmental body provides a requestor with the written statement under Subsection (e), the
(g)If a governmental body provides a requestor with the written statement under Subsection (e), the
(g)If a governmental body provides a requestor with the written statement under Subsection (e), the
governmental body is not required to produce public information for inspection or duplication or
governmental body is not required to produce public information for inspection or duplication or
governmental body is not required to produce public information for inspection or duplication or
to provide copies of public information in response to the requestors request unless on or before
to provide copies of public information in response to the requestors request unless on or before
to provide copies of public information in response to the requestors request unless on or before
the 10th day after the date the governmental body provided the written statement under that
the 10th day after the date the governmental body provided the written statement under that
the 10th day after the date the governmental body provided the written statement under that
subsection, the requestor submits a statement in writing to the governmental body in which the
subsection, the requestor submits a statement in writing to the governmental body in which the
subsection, the requestor submits a statement in writing to the governmental body in which the
requestor commits to pay the lesser of:
requestor commits to pay the lesser of:
(1)the actual costs incurred in complying with the requestors request, including the cost of
(1)the actual costs incurred in complying with the requestors request, including the cost of(1)the actual costs incurred in complying with the requestors request, including the cost
of
(1)the actual costs incurred in complying with the requestors request, including the cost of
materials and personnel time and overhead; or
materials and personnel time and overhead; or
(2)the amount stated in the written statement provided under Subsection (e).
(2)the amount stated in the written statement provided under Subsection (e).(2)the amount stated in the written statement provided under Subsection (e).
2012 Public Information Handbook
Office of the Attorney General
Town CouncilPage 66 of 103Meeting Date: May 21, 2012
231
Text of the Texas Public Information Act
(h)If the requestor fails or refuses to submit the written statement under Subsection (g), the requestor
(h)If the requestor fails or refuses to submit the written statement under Subsection (g), the requestor
(h)If the requestor fails or refuses to submit the written statement under Subsection (g), the requestor
is considered to have withdrawn the requestors pending request for public information.
is considered to have withdrawn the requestors pending request for public information.
(i)This section does not prohibit a governmental body from providing a copy of public information
(i)This section does not prohibit a governmental body from providing a copy of public information
(i)This section does not prohibit a governmental body from providing a copy of public information
without charge or at a reduced rate under Section 552.267 or from waiving a charge for providing
without charge or at a reduced rate under Section 552.267 or from waiving a charge for providing
without charge or at a reduced rate under Section 552.267 or from waiving a charge for providing
a copy of public information under that section.
a copy of public information under that section.
(j)This section does not apply if the requestor is and individual who, for a substantial portion of the
(j)This section does not apply if the requestor is and individual who, for a substantial portion of the
(j)This section does not apply if the requestor is and individual who, for a substantial portion of the
individuals livelihood or for substantial financial gain, gathers, compiles, prepares, collects,
individuals livelihood or for substantial financial gain, gathers, compiles, prepares, collects,
individuals livelihood or for substantial financial gain, gathers, compiles, prepares, collects,
photographs, records, writes, edits, reports, investigates, processes, or publishes news or
photographs, records, writes, edits, reports, investigates, processes, or publishes news or
photographs, records, writes, edits, reports, investigates, processes, or publishes news or
information for and is seeking the information for:
information for and is seeking the information for:
(1)a radio or television broadcast station that holds a broadcast license for an assigned frequency
(1)a radio or television broadcast station that holds a broadcast license for an assigned frequency(1)a radio or television broadcast station that holds a broadcast license for an assigned
frequency
(1)a radio or television broadcast station that holds a broadcast license for an assigned frequency
issued by the Federal Communications Commission;
issued by the Federal Communications Commission;
(2)a newspaper that is qualified under Section 2051.044 to publish legal notices or is a free
(2)a newspaper that is qualified under Section 2051.044 to publish legal notices or is a free(2)a newspaper that is qualified under Section 2051.044 to publish legal notices or is a
free
(2)a newspaper that is qualified under Section 2051.044 to publish legal notices or is a free
newspaper of general circulation and that is published at least once a week and available and
newspaper of general circulation and that is published at least once a week and available and
newspaper of general circulation and that is published at least once a week and available and
of interest to the general public in connection with the dissemination of news;
of interest to the general public in connection with the dissemination of news;
(3)a newspaper of general circulation that is published on the Internet by a news medium
(3)a newspaper of general circulation that is published on the Internet by a news medium(3)a newspaper of general circulation that is published on the Internet by a news medium
(3)a newspaper of general circulation that is published on the Internet by a news medium
engaged in the business of disseminating news or information to the general public; or
engaged in the business of disseminating news or information to the general public; or
(4)a magazine that is published at least once a week or on the Internet by a news medium
(4)a magazine that is published at least once a week or on the Internet by a news medium(4)a magazine that is published at least once a week or on the Internet by a news medium
(4)a magazine that is published at least once a week or on the Internet by a news medium
engaged in the business of disseminating news or information to the general public.
engaged in the business of disseminating news or information to the general public.
(k)This section does not apply if the requestor is an elected official of the United States, this state, or
(k)This section does not apply if the requestor is an elected official of the United States, this state, or
(k)This section does not apply if the requestor is an elected official of the United States, this state, or
a political subdivision of this state.
a political subdivision of this state.
(l)This section does not apply if the requestor is a representative of a publicly funded legal services
(l)This section does not apply if the requestor is a representative of a publicly funded legal services
(l)This section does not apply if the requestor is a representative of a publicly funded legal services
organization that is exempt from federal income taxation under Section 501(a), Internal Revenue
organization that is exempt from federal income taxation under Section 501(a), Internal Revenue
organization that is exempt from federal income taxation under Section 501(a), Internal Revenue
Code of 1986, as amended, by being listed as an exempt entity under Section 501(c)(3) of that
Code of 1986, as amended, by being listed as an exempt entity under Section 501(c)(3) of that
Code of 1986, as amended, by being listed as an exempt entity under Section 501(c)(3) of that
code.
code.
SUBCHAPTER G. ATTORNEY GENERAL DECISIONS
§ 552.301. Request for Attorney General Decision
(a)A governmental body that receives a written request for information that it wishes to withhold
from public disclosure and that it considers to be within one of the exceptions under Subchapter
C must ask for a decision from the attorney general about whether the information is within that
exception if there has not been a previous determination about whether the information falls within
one of the exceptions.
(a-1)For the purposes of this subchapter, if a governmental body receives a written request by United
States mail and cannot adequately establish the actual date on which the governmental body
2012 Public Information Handbook
Office of the Attorney General
Town CouncilPage 67 of 103Meeting Date: May 21, 2012
232
How the Public Information Act Works
222
within the required time, the request is considered received on the date the payment is made.
Additionally, a governmental body is not required to comply with a new request if a requestor owes
more than $100.00 on unpaid charges for previous requests for which the requestor was provided,
223
and accepted, an appropriate statement of estimated charges. In such cases, the governmental body
may require the requestor to pay the unpaid amounts, as well as pay in advance for the instant request
224
before complying with that request. All unpaid charges must be duly documented.
In addition to the statement of estimated charges required when a request will exceed $40.00, a
governmental body is also required to provide a statement when it determines that (a) a request will
require programming and/or manipulation of data, and (b) complying with the request is not feasible
or will substantially interfere with the governmental bodys ongoing operation; or (c) the request can
225
only be fulfilled at a cost that covers the programming and/or manipulation of data. Governmental
bodies are cautioned that a statement under section 552.231, unlike section 552.2615, is not
contingent on the charges being over a certain amount. Rather, the statement is mandated if the
requisite conditions are present. The statement must include that the information is not available in
the form requested, in which form it is available, any contracts or services needed to put the
information in the form requested, the estimated charges calculated in accordance with the rules
promulgated by the attorney general, and the estimated time of completion to provide the information
226
in the form requested. On provision of the statement, the governmental body is not required to
provide the information in the form requested unless the requestor states, in writing, that the
requestor agrees with the estimated charges and time parameters, or that the requestor will accept
227
the information in the form that is currently available. If the requestor fails to respond to the
228
statement in writing within 30 days, the request is considered withdrawn.
F.Cost Provisions Regarding Requests that Require a Large Amount ofF.Cost Provisions Regarding Requests that Require a Large Amount ofF.Cost Provisions Regarding Requests that Require
a Large Amount of
F.Cost Provisions Regarding Requests that Require a Large Amount of
Personnel TimePersonnel Time
Section 552.275 authorizes a governmental body to establish a reasonable limit, not less than 36
Section 552.275 authorizes a governmental body to establish a reasonable limit, not less than 36
Section 552.275 authorizes a governmental body to establish a reasonable limit, not less than 36
hours in a 12-month period, on the amount of time that personnel are required to spend producing
hours in a 12-month period, on the amount of time that personnel are required to spend producing
hours in a 12-month period, on the amount of time that personnel are required to spend producing
public information for inspection or copies to a requestor, without recovering the costs attributable
public information for inspection or copies to a requestor, without recovering the costs attributable
public information for inspection or copies to a requestor, without recovering the costs attributablepublic information for inspection or copies to a requestor, without recovering the
costs attributable
public information for inspection or copies to a requestor, without recovering the costs attributable
229
229
to the personnel time related to that requestor. If a governmental body chooses to establish a time
to the personnel time related to that requestor. If a governmental body chooses to establish a timeto the personnel time related to that requestor. If a governmental body chooses to
establish a timeto the personnel time related to that requestor. If a governmental body chooses to establish a timeto the personnel time related to that requestor. If a governmental
body chooses to establish a timeto the personnel time related to that requestor. If a governmental body chooses to establish a time
to the personnel time related to that requestor. If a governmental body chooses to establish a time
limit under this section, a requestor will be required to compensate the governmental body for the
limit under this section, a requestor will be required to compensate the governmental body for the
limit under this section, a requestor will be required to compensate the governmental body for the
costs incurred in satisfying subsequent requests once the time limit has been reached. A limit under
costs incurred in satisfying subsequent requests once the time limit has been reached. A limit under
costs incurred in satisfying subsequent requests once the time limit has been reached. A limit under
this section does not apply if the requestor is an elected official of the United States, the State of
this section does not apply if the requestor is an elected official of the United States, the State of
this section does not apply if the requestor is an elected official of the United States, the State of
Texas, or a political subdivision of the State of Texas; or a representative of (a) a radio or television
Texas, or a political subdivision of the State of Texas; or a representative of (a) a radio or television
222
§ 552.263(e).
Id.
223
§ 552.263(c).
Id.
224
§ 552.263(d).
Id.
225
§ 552.231(a).
Id.
226
§ 552.231(b).
Id.
227
§ 552.231(d).
Id.
228
§ 552.231(d-1).
Id.
229
. § 552.275(a), (b).
Id
2012 Public Information Handbook
Office of the Attorney General
Town CouncilPage 68 of 103Meeting Date: May 21, 2012
54
How the Public Information Act Works
station that holds a license issued by the Federal Communications Commission; (b) a newspaper that
station that holds a license issued by the Federal Communications Commission; (b) a newspaper that
station that holds a license issued by the Federal Communications Commission; (b) a newspaper that
is qualified under section 2051.044 of the Government Code to publish legal notices or is a free
is qualified under section 2051.044 of the Government Code to publish legal notices or is a free
is qualified under section 2051.044 of the Government Code to publish legal notices or is a free
newspaper of general circulation that is published at least once a week and available and of interest
newspaper of general circulation that is published at least once a week and available and of interest
newspaper of general circulation that is published at least once a week and available and of interest
to the general public in connection with the dissemination of news; (c) a newspaper of general
to the general public in connection with the dissemination of news; (c) a newspaper of general
to the general public in connection with the dissemination of news; (c) a newspaper of general
circulation that is published on the Internet by a news medium engaged in the business of
circulation that is published on the Internet by a news medium engaged in the business of
circulation that is published on the Internet by a news medium engaged in the business of
disseminating news or information to the general public; (d) a magazine that is published at least
disseminating news or information to the general public; (d) a magazine that is published at least
disseminating news or information to the general public; (d) a magazine that is published at least
once a week or on the Internet by a news medium engaged in the business of disseminating news or
once a week or on the Internet by a news medium engaged in the business of disseminating news or
once a week or on the Internet by a news medium engaged in the business of disseminating news or
information to the general public; or (e) a publicly funded legal services organization that is exempt
information to the general public; or (e) a publicly funded legal services organization that is exempt
information to the general public; or (e) a publicly funded legal services organization that is exempt
from federal income taxation by being listed as a 501(c)(3) entity under section 501(a) of the
from federal income taxation by being listed as a 501(c)(3) entity under section 501(a) of the
from federal income taxation by being listed as a 501(c)(3) entity under section 501(a) of the
230
230
Internal Revenue Code of 1986. Section 552.275 does not replace or supercede other sections, and
Internal Revenue Code of 1986. Section 552.275 does not replace or supercede other sections, andInternal Revenue Code of 1986. Section 552.275 does not replace or supercede other sections,
andInternal Revenue Code of 1986. Section 552.275 does not replace or supercede other sections, and
Internal Revenue Code of 1986. Section 552.275 does not replace or supercede other sections, and
it does not preclude a governmental body from charging labor for a request for copies or a request
it does not preclude a governmental body from charging labor for a request for copies or a request
it does not preclude a governmental body from charging labor for a request for copies or a request
for inspection for which a charge is authorized under other sections of this law.
for inspection for which a charge is authorized under other sections of this law.
On establishing the time limit, a governmental body must make it clear to all requestors that the limit
On establishing the time limit, a governmental body must make it clear to all requestors that the limit
On establishing the time limit, a governmental body must make it clear to all requestors that the limit
applies to all requestors equally, except as provided by the exemptions of subsections (j), (k), and
applies to all requestors equally, except as provided by the exemptions of subsections (j), (k), and
applies to all requestors equally, except as provided by the exemptions of subsections (j), (k), and
(l). A governmental body that avails itself of section 552.275 must provide a requestor with a
(l). A governmental body that avails itself of section 552.275 must provide a requestor with a
(l). A governmental body that avails itself of section 552.275 must provide a requestor with a
statement detailing the time spent in complying with the instant request and the cumulative amount
statement detailing the time spent in complying with the instant request and the cumulative amount
statement detailing the time spent in complying with the instant request and the cumulative amountstatement detailing the time spent in complying with the instant request and the cumulative
amount
statement detailing the time spent in complying with the instant request and the cumulative amount
231
231
of time the requestor has accrued towards the established limit. A governmental body may not
of time the requestor has accrued towards the established limit. A governmental body may notof time the requestor has accrued towards the established limit. A governmental body may
notof time the requestor has accrued towards the established limit. A governmental body may notof time the requestor has accrued towards the established limit. A governmental body
may notof time the requestor has accrued towards the established limit. A governmental body may not
of time the requestor has accrued towards the established limit. A governmental body may notof time the requestor has accrued towards the established limit. A governmental body may
not
of time the requestor has accrued towards the established limit. A governmental body may not
232
232
charge for the time spent preparing the statement. If a requestor meets or exceeds the established
charge for the time spent preparing the statement. If a requestor meets or exceeds the establishedcharge for the time spent preparing the statement. If a requestor meets or exceeds
the establishedcharge for the time spent preparing the statement. If a requestor meets or exceeds the establishedcharge for the time spent preparing the statement. If a requestor
meets or exceeds the establishedcharge for the time spent preparing the statement. If a requestor meets or exceeds the established
charge for the time spent preparing the statement. If a requestor meets or exceeds the established
limit, the governmental body may assess charges for labor, overhead, and material for all subsequent
limit, the governmental body may assess charges for labor, overhead, and material for all subsequent
limit, the governmental body may assess charges for labor, overhead, and material for all subsequent
requests. The governmental body is required to provide a written estimate within ten business days
requests. The governmental body is required to provide a written estimate within ten business days
requests. The governmental body is required to provide a written estimate within ten business days
of receipt of the request, even if the estimated total will not exceed $40.00. All charges assessedof receipt of the request, even if the estimated total will not exceed $40.00. All
charges assessed
of receipt of the request, even if the estimated total will not exceed $40.00. All charges assessed
of receipt of the request, even if the estimated total will not exceed $40.00. All charges assessed
233
233
under section 552.275 must be in compliance with the rules promulgated by the attorney general.
under section 552.275 must be in compliance with the rules promulgated by the attorney general.under section 552.275 must be in compliance with the rules promulgated by the attorney
general.
G.Complaints Regarding Alleged Overcharges
Estimates are, by their very nature, imperfect. Therefore, governmental bodies are encouraged to
run tests on sample data and to rely on the results of those tests in calculating future charges.
Returning to the examples presented previously, the governmental body correctly used its experience
with one year of information to craft a good faith estimate for ten years worth of information.
However, even when a governmental body has taken steps to insure that a charge is appropriate, a
requestor may still believe that the charges are too high. Section 552.269 states that a requestor who
believes he or she has been overcharged may lodge a complaint with the Office of the Attorney
234
General. The Cost Rules Administrator at the Office of the Attorney General reviews,
investigates, and makes determinations on complaints of overcharges. Complaints must be received
within ten business days after the requestor knows of the alleged overcharge, and must include a
copy of the original request, and any amendments thereto, as well as a copy of any correspondence
230
. § 552.275(j)).
Id
231
. § 552.275(d).
Id
232
Id.
233
. § 552.275(e).
Id
234
§ 552.269(a).
Id.
2012 Public Information Handbook
Office of the Attorney General
Town CouncilPage 69 of 103Meeting Date: May 21, 2012
55
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-235-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding scheduling a Council Retreat.
Attachments:
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding scheduling a Council Retreat.
Town CouncilPage 70 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-228-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding financial and variance reports dated March and April
2012.
Attachments:March 2012 Town Financials.pdf
April 2012 Town Financials.pdf
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding financial and variance reports dated March and April 2012.
Town CouncilPage 71 of 103Meeting Date: May 21, 2012
Town CouncilPage 72 of 103Meeting Date: May 21, 2012
Town CouncilPage 73 of 103Meeting Date: May 21, 2012
GENERAL FUND
March2012
6/12 Months (50% of Fiscal Year)
REVENUES
Property Taxes – Property taxes are billed and due in October. Most payments are received in
December and January before they become delinquent on February 1.During the fiscal year, the
st
Denton Central Appraisal District (DCAD) makes supplemental assessments. Those assessments
are billed by Denton County.
Sales Tax – As shown below, the Town’s total current year to date sales tax collections exceed the
prior year to date sales tax collections by $85,739 (14.8%).
Year to Date Sales Tax Collections
Increase
FY 2011FY 2012(Decrease)
Total$577,680$663,419$85,739
Below is a chart comparing sales tax collections for the prior and current years by month.
The amounts illustrated represent total sales tax collections which include portions for the general
fund (50%), EDC 4A (25%) and 4B (12.5%), and the street maintenance fund (12.5%). Current
year sales tax collections have exceeded prior year collections in all months except October.
(Additional Note: Aprilcollections are for FebruarySales)
Sales Tax Collections
$140,000.00
$120,000.00
$100,000.00
$80,000.00
FY 2011
$60,000.00 FY 2012
$40,000.00
$20,000.00
$-
OctNovDecJanFebMarApr
Town CouncilPage 74 of 103Meeting Date: May 21, 2012
Franchise Taxes– Franchise fees include payments for electric, gas,telecommunication,and
cable services, as well as, waste collection. Most franchise fees are received quarterly. Atmos
Gas, Oncor/TXU, and Tri-County Electric franchises are paid on an annual basisin early spring.
The actual year to date revenue includes the monthly franchise paymentsfromAllied Waste.
Developer Fees – Developer agreements include charges (fees) to cover the cost of inspection
associated with project infrastructure.Development fees projected for the current fiscal year are
anticipated to come from phases 3, 6, and 7 of The Highlands in addition to phases of Waters
Edge at Hogan’s Glen and Canterbury Hills.
MUD Service Contract– The first installmentof the annual payment was received in December
2011.
EXPENDITURES
Police – Expenditures for overtime are projected to go over budget for the year because oftraffic
control needs due to construction. However, there are some offsetting savings in the department
for fuel and personnel that will mitigate this anticipated overage.
Community Events – Unanticipated purchase of new fixtures for Christmas event and additional
supplies for Easter event.
Planning & Zoning – Engineering expendituresat mid-yearare higher than anticipated due to
continued development, specifically for plats requiring a higher level of engineering due to close
proximity to flood plain (Waters Edge at Hogan’s Glen). Engineering expenditureswillexceed the
budgeted amount by fiscal year-end and this willcause the department to exceed its budgeted
amount and a budget amendment will benecessarylater in the year.
Finance – Annual audit fee has already been paid.
Facilities Management - The Town’s annual property insurance premium, which was paid monthly
in the prior fiscal year, was paid for in full under Facilities Management in order to take advantage
of an early payment discount. (This expenditure represents 55% of the department’s budget.)
Town CouncilPage 75 of 103Meeting Date: May 21, 2012
Town CouncilPage 76 of 103Meeting Date: May 21, 2012
Town CouncilPage 77 of 103Meeting Date: May 21, 2012
TROPHY CLUB PARK FUND
March2012
6/12 Months (50% of Fiscal Year)
REVENUES
Park Revenue – Due to heavy rains, the park was closed several weekends during the first
quarter.Revenues, however, are expected to meet the annual projection by fiscal year-end.
EXPENDITURES
Park Expenditures – Use of the park is seasonal and expenditures are not anticipated to exceed
year-end revenues.
Town CouncilPage 78 of 103Meeting Date: May 21, 2012
Town CouncilPage 79 of 103Meeting Date: May 21, 2012
Town CouncilPage 80 of 103Meeting Date: May 21, 2012
GENERAL FUND
April2012
7/12 Months (58.3% of Fiscal Year)
REVENUES
Property Taxes – Property taxes are billed and due in October. Most payments are received in
December and January before they become delinquent on February 1.During the fiscal year, the
st
Denton Central Appraisal District (DCAD) makes supplemental assessments. Those assessments
are billed by Denton County.
Sales Tax – As shown below, the Town’s total current year-to-date sales tax collections exceed
the prior year-to-date sales tax collections by $96,339 (16.7%).
Year to Date Sales Tax Collections
Increase
FY 2011FY 2012(Decrease)
Total$577,680$773,617$96,339
Below is a chart comparing sales tax collections for the prior and current years by month.
The amounts illustrated represent total sales tax collections which include portions for the general
fund (50%), EDC 4A (25%) and 4B (12.5%), and the street maintenance fund (12.5%). Current
year sales tax collections have exceeded prior year collections in all months except October.
(Additional Note: Maycollections are for March sales.)
Sales Tax Collections
$140,000.00
$120,000.00
$100,000.00
$80,000.00
FY 2011
$60,000.00
FY 2012
$40,000.00
$20,000.00
$-
OctNovDecJanFebMarAprMay
Town CouncilPage 81 of 103Meeting Date: May 21, 2012
Licenses & Permits– The annual electric and gas franchise payments have not yet been
received. Building permitrevenuehasnow exceeded thebudgeted projection by $58,800 (10.7%).
Fines &Fees – Developer fee revenue is expected to exceed the budgeted projection and is
currently at 77% of its budgeted projection. Recreation related revenues are expected to increase
significantly during the late spring and early summer.
EXPENDITURES
Community Events – Unanticipated purchase of new fixtures for Christmas event and additional
supplies for Easter event.
Planning & Zoning – Engineering expenditures at mid-year are higher than anticipated due to
continued development, specifically for plats requiring a higher level of engineering due to close
proximity to flood plain (Waters Edge at Hogan’s Glen). Engineering expenditures will exceed the
budgeted amount by fiscal year-end and this will cause the department to exceed its budgeted
amount and a budget amendment will be necessary later in the year.
Finance – Annual audit fee has already been paid.
Facilities Management - The Town’s annual property insurance premium, which was paid monthly
in the prior fiscal year, was paid for in full under Facilities Management in order to take advantage
of an early payment discount. (This expenditure represents 55% of the department’s budget.)
Town CouncilPage 82 of 103Meeting Date: May 21, 2012
Town CouncilPage 83 of 103Meeting Date: May 21, 2012
Town CouncilPage 84 of 103Meeting Date: May 21, 2012
TROPHY CLUB PARK FUND
April2012
7/12 Months (58.3% of Fiscal Year)
REVENUES
Park Revenue – Due to heavy rains, the park was closed several weekends during the first
quarter. Revenues, however, are expected to meet the annual projection by fiscal year-end.
EXPENDITURES
Park Expenditures – Use of the park is seasonal and expenditures are not anticipated to exceed
year-end revenues.
Town CouncilPage 85 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-229-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Town Council Liaison Updates; discussion of same:
- May 8, 2012 Parks and Recreation Board; Council member Tiffany
- May 15, 2012 TCMUD No. 1; Council member Rose
Attachments:
DateVer.Action ByActionResult
TITLE
Town Council Liaison Updates; discussion of same:
- May 8, 2012 Parks and Recreation Board; Council member Tiffany
- May 15, 2012 TCMUD No. 1; Council member Rose
Town CouncilPage 86 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-230-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Town Manager Slye's update regarding the following; discussion of same:
- Change Order
- Drought Restrictions
- Water Tower
- ORR Hourly Report
- Transportation
Attachments:ORR Activity Report - FY2012.pdf
DateVer.Action ByActionResult
TITLE
Town Manager Slye's update regarding the following; discussion of same:
- Change Order
- Drought Restrictions
- Water Tower
- ORR Hourly Report
- Transportation
Town CouncilPage 87 of 103Meeting Date: May 21, 2012
Request Total Task Total Task
Submitted#Descriptiontimetime
10/6/2011787trophy club harmony park landscaping 8/8/200110:15:00
10/6/20117889-28-11 not 9-27-11 Location of accident/incident: 0:30:00
10/6/2011789I hereby request all recordings, minutes, videotapes and audiotapes of the Town 1:00:00
10/6/2011790I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
10/6/2011791With regard to ORR 10 - Lab reports for TC 3:15:00
10/6/2011792Police report during homecoming dance last weekend 10/11:00:00
10/7/2011793My wife & I are interested in acquiring single family permitting information for 0:30:00
10/7/2011794I'd like to receive copies of any input submitted to Carolyn on the 26 acre PD 0:45:00
10/12/2011795I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
10/12/2011796Request for a complete set of building plans for Trophy Club, TX 762620:30:00
10/12/2011797Record of driving tickets 0:15:00
10/12/2011798#1 Residential building permits issued from 2/1/11 to 9/30/11.0:45:00
10/14/2011799Please advise filing information and forms for running for elected office in the next 0:15:00
10/14/2011800background check on 0:30:00
10/17/2011801RE: Request for Defensive Driving Violation List “DSC” 0:15:00
10/17/2011802I am requesting the pool permit requests for July, Aug, and Sept. 2011 0:30:00
10/17/2011803Plat copies of Waters Edge at Hogan's Glen, phase 2B-1 and 2B-2, canterbury hills, 1:15:00
10/18/2011804I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
10/18/2011805Need copy of blue prints for 0:45:00
10/18/2011806Please send commercial, pools, residential remodels, single family permit report 0:15:00
10/19/2011807CPS is conducting an investigation and is requesting any calls to the residence or 3:30:00
10/21/2011808 In accordance with the Texas Public Information Act, Chapter 552 of the Texas 0:45:00
10/31/2011810I am requesting info on all types of Commercial & Residential Building Permits from 0:00:00
10/31/2011811Requesting (seconds) building inspection sign offs on plumbing, closing of walls, 0:30:00
10/31/2011812The dates would be from March 15, 2009 to present day, October 26, 2011.0:30:00
11/3/2011813audiotapes of the Oct. 20 meeting 0:15:00
11/4/2011814background check 1:00:00
11/4/2011815Oct 10th 2011 Location of accident/incident: Byron Nelson High School Stadium 0:45:00
11/4/2011816Please provide your listing of people who have requested defensive driving classes 0:30:00
11/4/2011817I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
11/4/2011818I'd like to request the following information as it relates to Animal Control. Any 0:15:00
11/4/2011819Lakeside Drive, Trophy Club, TX Description of Information Requested: Would like 0:30:00
11/4/20118209-28-11 Location of accident/incident: Description of Information Requested: 0:30:00
11/4/20118219/27/11 Location of accident/incident: Description of Information Requested: Copy 0:15:00
11/9/2011822Probable Cause Affidavit and accompanying narrative for Assault Causes Bodily 0:45:00
11/9/2011823I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
11/9/2011824I am in request of information regarding your current waste contract and original 0:15:00
11/11/2011825Disposition on all failure to appears in trophy club Thank you.0:30:00
11/14/2011826I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
11/14/2011827May 11, 2011 Location of accident/incident: 0:30:00
11/15/2011828Blue prints of 0:45:00
11/15/2011829I needed the get the General contractor information, full name address and phone 0:30:00
11/17/2011830background check for0:45:00
11/17/2011831Complainant filed 0:15:00
11/21/2011832Please send commercial, pools, residential, single family permit report with 0:15:00
Town CouncilPage 88 of 103Meeting Date: May 21, 2012
Request Total Task Total Task
Submitted#Descriptiontimetime
11/21/2011833I'm requesting a copy of the current agreement/contract that the town has with 0:15:00
11/21/2011834RE: Request for Defensive Driving Violation List “DSC” or who have been required 0:30:00
11/21/2011835Traffic tickets/ordinance viloation and payment information0:30:00
12/5/2011836A percentage of total gas production revenue flows to our town and appears in the 0:15:00
12/5/2011837I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
12/5/2011838In follow up, I would like to request the monthly reports as outlined Section 3 0:15:00
12/5/2011839Requesting any and all documents advertising or posting employment 0:30:00
12/5/2011840I am assuming there was an audiotape done of the P & Z meeting from Nov 17th?0:30:00
12/5/2011841background check on 0:45:00
12/5/2011842I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
12/6/2011844Please provide all available personnel information 0:45:00
12/12/2011845I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
12/12/2011846Requesting full disposition to enlist into the US Navy0:30:00
12/12/2011847background check0:45:00
12/12/2011848December 1, 2011 Location of accident/incident: Trophy Club Country Club 0:30:00
12/12/2011849proposed final plats0:15:00
12/19/2011851Please send commercial, pools, residential single family permit report with 0:15:00
12/19/2011852I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
12/19/2011853I am requesting a list of all city staff members, their position and their annual 0:45:00
12/19/2011853I am requesting a list of all MUD staff members, board members, their position and 0:45:00
12/20/2011854Copy of police report 1112-00051:00:00
12/20/20118550:15:00
12/27/2011857Could you please provide me with information on the following projects:0:15:00
12/27/2011858Report Number: 1112-00290:15:00
12/27/20118590:30:00
12/27/2011860We’d like to request under applicable open records laws a copy of any dash camera 0:15:00
12/27/2011861I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
12/27/20118621. Are property taxes paid on the 13.1 acres dedicated to gas drilling and if so how 0:15:00
12/27/2011863Parking ordinance 0:15:00
12/29/2011864Description of Information Requested: Requesting copies of reports on dog bite0:15:00
12/29/2011865October 18, 2010 Location of accident/incident: 0:15:00
12/30/20118660:15:00
12/30/2011867Report 1112-00290:30:00
1/3/2012869I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
1/3/2012870Report Number: 1112-00290:15:00
1/3/2012871 A individual ran into one of the brick columns at the office and has caused damage. 0:15:00
1/9/2012872On behalf of the Texas Humane Legislation Network, I am requesting information 0:15:00
1/9/20128730:15:00
1/9/2012874All emails between November and today to council or staff that SUPPORTS or is in 28:00:00
1/9/20128750:15:00
1/9/20128760:15:00
1/9/2012877I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
1/9/2012878Report Number: 1112-00360:15:00
1/9/2012879Request Patrol Car Video (Unit 1200)1:15:00
1/11/2012880request a copy of the email referenced by Larry Hoover last night in which he 0:30:00
Town CouncilPage 89 of 103Meeting Date: May 21, 2012
Request Total Task Total Task
Submitted#Descriptiontimetime
1/17/2012881Please accept this as an open records request for the individuals who have 0:30:00
1/17/2012882Please send commercial, pools, residential single family permit report with 0:15:00
1/18/2012883Date of accident/incident: January 9, 2012 Location of accident/incident: home 0:30:00
1/18/2012884All requests for building Permits for new construction and remodeling the last 6 0:30:00
1/18/2012885I need to review the town ordinances in regard to solictors and canvasors. I cannot 0:15:00
1/18/2012886I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
1/18/2012887I would like to request the video/audio tape for two traffic stops: Sunday, Jan 8th 0:15:00
1/18/20128880:15:00
1/18/2012889My initial request for this information was to the Mayor back at the end of 0:30:00
1/18/20128900:15:00
1/18/2012891Reports from 1996 that relate to 0:15:00
1/18/2012892Report 1201-00040:15:00
1/18/2012893Report 1201-00020:30:00
1/18/2012894Any and all police reports on 1:00:00
1/18/20128952 DVDs of the Jan 9 Town Council meeting0:15:00
1/18/2012896One DVD recording of the Jan 16 Town Council workshop.0:15:00
1/21/2012897Record request for any juvenile traffic violations for Military background check 0:30:00
1/21/2012898request for 1112-00280:45:00
1/21/20128992:00:00
1/21/2012900Please accept this email as an open records request. I’m an engineer assessing the 2:45:00
1/23/2012901Dates: June 1, 2011 to January 20, 20125:00:00
1/23/2012902I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
1/23/20129031:30:00
1/23/2012904Survey plat of property, 14 Overhill Drive, Trophy Club, only is needed.0:15:00
1/25/2012905I need a copy of the complaint a copy of the supporting afadavit and a copy of the 1:00:00
1/31/2012908Re-roof permits submitted for the last 6 months.0:15:00
1/31/20129091:15:00
1/31/2012910I am formally requesting copies of the construction drawings and specifications for 0:30:00
1/31/2012911I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
1/31/201291209-27-2011, 10-23-2011 Location of accident/incident: Trophy Club Description of 1:00:00
2/1/2012913Report Number: 120100330:45:00
2/2/2012914Requesting report - 12-00202230:30:00
2/6/2012915I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
2/6/2012916When you get a chance can you give me the list of speakers (for and against) at the 0:15:00
2/6/2012917 If not we are only seeking from Schools, business, cities and law enforcement:0:30:00
2/8/2012918Auto Accident Request0:45:00
2/10/2012919Request for Single Detailed Report (Districts 1.2) at 95 Trophy Club Drive from 1:45:00
2/10/2012920Requesting incident report on 12/7/20111:30:00
2/10/2012921Requesting Bid Tabs for Trophy Club Drive and Trophy Lake Drive Paving Drainage 0:45:00
2/13/2012922I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
2/14/2012923Description of Information Requested: Video of Traffic Stop1:00:00
2/14/2012924I request the following public information from the City of Trophy Club, the Trophy0:30:00
2/17/2012925Report Number: 1202-00020:30:00
2/20/2012926Please send commercial, pools, residential single family permit report with 0:15:00
2/21/2012927I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
Town CouncilPage 90 of 103Meeting Date: May 21, 2012
Request Total Task Total Task
Submitted#Descriptiontimetime
2/21/2012928We like if possible to get a list of all contractors register in your city.0:30:00
2/22/2012929Need fine amount paid for failure to appear and also that no insurance chiarge was 1:00:00
2/24/20129300:15:00
2/27/2012931I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
3/2/2012932Requesting copies of pool, arbor and fence permit for 0:15:00
3/2/2012933Request only the body camera video0:30:00
3/2/2012934 Request a copy of the Body Camera Video only0:15:00
3/7/20129350:30:00
3/7/2012936I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
3/7/2012937Police Report0:45:00
3/7/2012938If I recall correctly, the Town of Trophy Club has some of the original plans for 0:15:00
3/7/20129390:15:00
3/8/2012940I was hoping you could help me locate some financial documents, or perhaps you 0:15:00
3/13/2012941report number 1203 - 0011 1:00:00
3/13/2012942I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
3/14/2012943Public Police Report for 3/7/12 Around Noon 0:30:00
3/14/20129432001 E Hwy 114 Trophy Club, TX; 2011 Mercedes CLS550;0:30:00
3/14/2012944Pics of Ball Parks, Dog Park, Trophy Club, etc2:15:00
3/15/2012945Could I please have any copies of the retaining wall submittals and corresponding 0:15:00
3/20/2012946Shannon, does the Town have a contract for maintenance for the WinOcular 0:15:00
3/20/2012947I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
3/26/2012948Please send commercial, pools, residential single family permit report with 0:15:00
3/27/2012949I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
3/30/2012950Report 1200496850:30:00
3/30/2012951At a recent meeting with the MetroTex Board of Realtors Councilman Larry Hoover 0:30:00
3/30/2012952Can you provide me with the email addresses 0:15:00
3/30/2012953requesting a list of costs for all direst expenses involved with the construction of 0:15:00
4/2/2012954I'd like to request a copy of the town manager's evaluation.0:15:00
4/2/2012955How do I find out who the Council Person is that voted against the passing of the 0:15:00
4/2/2012956I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
4/4/2012957Comedy Driving Inc. would like to request the names and addresses of individuals 0:15:00
4/4/20129580:15:00
4/5/2012959I am needing to make an open records request to obtain any and all records kept by 0:45:00
4/9/2012960I'd like to make an ORR on the recommeded logo work. 1. At who's direction did 0:15:00
4/9/2012961Can you please make me a copy of the video of the January 26, 2012 Town Council 0:15:00
4/19/2012962I would like to receive a weekly or monthly list of individuals requesting to take 0:15:00
4/19/2012963I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
4/19/2012964Provided Trophy Club compiles such monthly reports or lists, the January 2011 0:15:00
4/19/2012965PC Affidavit and accompanying narrative for 10/19/1966, arrest date on or about 0:15:00
4/19/2012966Police report filed for incident at my home, 1032 Trophy Club Drive on March 24, 1:45:00
4/19/2012967I am requesting info on all types of Commercial & Residential Building Permits from 0:30:00
4/19/2012968All financials and documents/agreements/contracts for payments,deposits, 0:15:00
4/19/2012969All policies or procedures regarding salaried Town Employees comp time, sick, and 35:45:00
4/19/2012970Can we purchase printed pages of the as built home 0:15:00
4/19/2012971Police Report on theft on Jan 3, 2012 at 0:30:00
Town CouncilPage 91 of 103Meeting Date: May 21, 2012
Request Total Task Total Task
Submitted#Descriptiontimetime
4/19/2012972Please send commercial, pools, residential single family permit report with 0:15:00
4/19/2012973Do you have financial reports for each candidate, including MUD?0:15:00
4/19/2012974I would like to receive the entire email address list that this message was sent to by 4:15:00
4/25/2012975I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
4/28/2012976I’m looking for is for a theft that occurred on 01/03/2012 or 01/04/20120:15:00
4/28/2012977Request all financial revenues and expenditures associated with EMS department 3:30:00
4/28/2012978Report 12-00411110:30:00
4/28/2012979PC Affidavit for Date of Arrest: on or about 3/11/20120:15:00
4/28/2012980The mention of the log and website redesign is in the Town's budget. could you ask 0:30:00
4/28/2012981Report 1204-00170:30:00
4/28/20129821:45:00
4/30/2012983I would like to request information on X. His experience, training, certifications, 10:45:00
4/30/2012984I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
4/30/2012985Roundabout documentation to include - Mike's reported possible reimbursement 20:30:00
5/1/2012986As per our “telephone tagging” please send a copy of the ordinance.0:15:00
5/1/2012987PC Affidavit and accompanying narrative for related arrest that occured on or about 0:45:00
5/1/2012988This is an open records request for any and all discussions, communications and 4:00:00
5/1/2012989Please provide me with all memos, letters, emails, meeting notes, charts, financial 4:00:00
5/1/2012990I respectfully request copies of the following information: Building Permits Issued 0:15:00
5/1/2012991Incident Report Number: 1204-00330:30:00
5/2/2012992I have filed claims of harassment from XX If you could help me with this 2:15:00
5/3/2012994I'm having trouble opening the budgets from prior years on the website so need 0:45:00
5/3/20129952:30:00
5/4/2012996please provide me a copy of the arrest warrant, probable cause affidavit, and/or 0:30:00
5/5/2012997I would like all agendas, minutes, presentations or any other materials that 7:30:00
5/7/2012998I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
5/7/2012999I would like to know the exact party that approved looking at a new town logo. I 7:30:00
5/7/201210001:00:00
5/9/201210010:30:00
5/10/20121002We would like last week’s non-emergency requests for city service (potholes, high 0:15:00
5/10/20121003Incident Report Number: 12000268 0:15:00
5/10/20121004Can I get the date of the Roundabout presentation to residents done in around 0:15:00
5/14/20121005I am requesting info on all types of Commercial & Residential Building Permits from 0:15:00
5/16/20121006We are requesting to find out the name of the person or persons that called code 0:15:00
5/16/201210070:45:00
Total Hours105:30:00137:45:00
Town CouncilPage 92 of 103Meeting Date: May 21, 2012
Request Total Task Total Task
Submitted#Descriptiontimetime
Legend
Routine Requests
Non-Routine Requests
Open Requests
Non Routine Requests over 5 Hours
Total Number of Requests:216
Total Hours for Routine Requests:105.50
Total Hours for Non-Routine Requests:
137.75
Total Requests for Non-Routine Requests over 5 Hours:6
Number of Requestors for Non-Routine Requests over 5 Hours:4
Hours for Non-Routine Requests over 5 HoursMultiple Requests?
Requestor 135.50
Requestor 256.25
Requestor 35.00
Requestor 47.50N
Routine:Requests for permitting numbers, police reports, normal requests for information
Non-Routine:Requests that come up from a project/situation, etc.
Town CouncilPage 93 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-231-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Mayor and Council Updates regarding training opportunities, educational sessions, and regional
meetings; discussion of same:
- May 9, 2012 Northwest Communities Partnership Meeting
- May 17, 2012 Metroport Cities Partnership
Attachments:
DateVer.Action ByActionResult
TITLE
Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of
same:
- May 9, 2012 Northwest Communities Partnership Meeting
- May 17, 2012 Metroport Cities Partnership
Town CouncilPage 94 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-232-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Items for Future Agendas.
Attachments:Future Agenda Items List.pdf
DateVer.Action ByActionResult
TITLE
Items for Future Agendas.
Town CouncilPage 95 of 103Meeting Date: May 21, 2012
Town of Trophy Club Town Council Future Agenda Items List
1.Consider and take appropriate action regarding procurement policies and their
alignment with State statutes. (Rose, 2/1/10)
2.Consider and take appropriate action regarding noise regulations for Oil and Gas
Well Drilling and Production (Rose, 4/26/10)
3.Staff proposal regarding the amenity lakes, including associated costs to accept
the amenity lakes from the developer. (Stotts, 10/4/10)
4.Consider and take appropriate action regarding the creation of a“Going Green”
initiative throughout the Town. (White, 2/24/2011)
5.Consider and take appropriate action regarding updates to the Sign Ordinance
(retail windows and political signs) (White and Cantrell, 5/2/2011)
6.Consider and take appropriate action regarding ball park signage. (Cantrell,
6/6/2011)
7.Consider and take appropriate action regarding a Golf Cart Community. (Tiffany,
6/6/2011)
8.Consider and take appropriate action regarding splash pad options at Harmony
Park, including input/direction from Council toStaff to start construction and have
available next summer. (Strother, 8/1/2011)
9.Consider and take appropriate action regarding the possibility of erecting a
marquee at the North entrance of the Town and asking the MUD and/or developers
to help with the funding.(Cantrell, 11/14/2011)
10.Consider and take appropriate action regarding Food Prep Carts for sporting
events and special eventsand to review/update Park Policies (Cantrell, 5/7/2012)
Town CouncilPage 96 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-233-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Council to convene into executive session to discuss or deliberate the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or employee pursuant to
Section 551.074 (a) (1) of the Texas Open Meetings Act Personnel Matters (§551.074(a)(1)):
(1) Appointment of Mayor Pro Tem.
Attachments:
DateVer.Action ByActionResult
TITLE
Council to convene into executive session to discuss or deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee pursuant to Section 551.074 (a) (1) of the
Texas Open Meetings Act Personnel Matters (§551.074(a)(1)):
(1) Appointment of Mayor Pro Tem.
Town CouncilPage 97 of 103Meeting Date: May 21, 2012
Trophy Club Entities
100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2012-234-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/15/2012 In control:Town Council
On agenda:5/21/2012 Final action:
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
DateVer.Action ByActionResult
TITLE
Consider and take appropriate action regarding the Executive Session.
Town CouncilPage 98 of 103Meeting Date: May 21, 2012
Supplemental
Information
Town CouncilPage 99 of 103Meeting Date: May 21, 2012
2012
21,
May
Date:
Meeting
103
of
100
Page
Council
Town
2012
21,
May
Date:
Meeting
103
of
101
Page
Council
Town
Trophy Club Fire Department
4 Year Comparison of Calls
Total Number of Calls
OctNovDecJanFebMarAprMayJunJulAugSep
FY 201269557259717570
FY 2011585742657650556375536777
FY 2010694967527042635954625871
FY 2009605351544645506178605456
Fire Calls
OctNovDecJanFebMarAprMayJunJulAugSep
FY 20124762302
FY 20111461124647545
FY 2010433480432242
FY 2009244323348788
Service Calls
OctNovDecJanFebMarAprMayJunJulAugSep
FY 201228131729253421
FY 2011281713201614151516132120
FY 2010322021191012191311231725
FY 20092014119176102024131615
Good Intent Calls
OctNovDecJanFebMarAprMayJunJulAugSep
FY 20123143735
FY 20112421101479363
FY 20105241102236334
FY 20093311026561744
False Alarms
OctNovDecJanFebMarAprMayJunJulAugSep
FY 20125552446
FY 201132091337966410
FY 20104410882456646
FY 2009786535559724
EMS Calls
OctNovDecJanFebMarAprMayJunJulAugSep
FY 201224294023323436
FY 2011243021342527232837263239
FY 2010242029203426343529283034
FY 2009272429272225272636262425
Total Calls YTD
Total Calls YTD @ 4/30
500
FY 2012471
450
FY 2011403
400
FY 2010412
350
FY 2009359
300
250
200
150
100
50
0
FY 2012FY 2011FY 2010FY 2009
Town CouncilPage 102 of 103Meeting Date: May 21, 2012