Agenda Packet TC 07/11/2017
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Town CouncilPage 4 of 155Meeting Date: July 11, 2017
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Town CouncilPage 5 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-286-T Version:1 Name:
Type:Agenda Item Status:Workshop
File created:6/28/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Discussion of and provide direction to Town Staff regarding the following Parks and Recreation items
(Mayor Pro Tem Rowe and Mayor Sanders):
A)Summary of Revenue and Expense reporting for each Parks and Recreation program
B)Sports League and Maintenance calendars for each facility
C)Revisiting the RFP for various landscape maintenance tasks
D)A plan for facilities coverage for off-hours and weekends
E)Implementation of a program for the ongoing quality and upkeep of Park facilities
F)Splash Pad operations
G)Pool Facility shade, chairs, tables
H)Freedom Dog Park controlled entry system and other Dog Park items
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
DiscussionofandprovidedirectiontoTownStaffregardingthefollowingParksandRecreationitems(MayorProTem
Rowe and Mayor Sanders):
A)Summary of Revenue and Expense reporting for each Parks and Recreation program
B)Sports League and Maintenance calendars for each facility
C)Revisiting the RFP for various landscape maintenance tasks
D)A plan for facilities coverage for off-hours and weekends
E)Implementation of a program for the ongoing quality and upkeep of Park facilities
F)Splash Pad operations
G)Pool Facility shade, chairs, tables
H)Freedom Dog Park controlled entry system and other Dog Park items
Town CouncilPage 6 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-270-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Receive Town Manager Class' update regarding the following, discussion and provide input regarding
same (Staff):
·Staffing
·Community Night
·EDC 4B - Trophy Wood District RFP
·Town Hall
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff):
Staffing
Community Night
EDC 4B - Trophy Wood District RFP
Town Hall
Town CouncilPage 7 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-272-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
June 13, 2017 (Staff).
Attachments:Draft TC Regular Session Minutes June 13, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated June 13, 2017 (Staff).
Town CouncilPage 8 of 155Meeting Date: July 11, 2017
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, June 13, 2017 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, June 13, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Rhylan Rowe Mayor Pro Tem, Place 3
Alicia Fleury Council Member, Place 1
Tim Kurtz Council Member, Place 4
Greg Lamont Council Member, Place 5 arrived at 8:05 p.m.
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Eric Jensen Council Member, Place 2
STAFF PRESENT:
Tom Class Town Manager Jonathan Phillips Director of Administrative Services
David Dodd Town Attorney Steve Rusk Firefighter/EMT
Holly Fimbres Town Secretary/RMO Eric Sampson Firefighter/EMT
Patrick Arata Police Chief Tracey Shields Police Lieutenant
George Annillo Police Officer Gary Sipes Fire Captain/Assistant Fire Marshal
Keith Burris Police CID Sergeant Justin Smith Firefighter/EMT
Wade Carroll Fire Chief Scott Spooner Police Investigative Assistant
April Duvall Chief Financial Analyst Sara Stockstrom Firefighter/EMT
Kalo Evans Firefighter/EMT Justin Talley Police Officer
Shawn Garrett Driver/Engineer Teri Whitley Staff Accountant
Amber Karkauskas Director of Finance John Zagurski Budget Manager
Sherri Lewis PIO/Communications Manager Steve Zieverink Information Technology Specialist
Chris McCauley Police Officer
Mayor Sanders announced the date of Tuesday, June 13, 2017, called the Town Council to order and announced a
quorum at 7:02 p.m.
The Invocation was offered by Senior Pastor Barry Clingan with The Church at Trophy Lakes.
The Pledges to the American Flag and Texas Flag were led by Council Member Fleury.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
Town CouncilPage 9 of 155Meeting Date: July 11, 2017
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same
(Staff):
2017 Fire Camp – The Fire Department conducted its second annual Fire Camp for high school students
between the ages of 15 and 18 years old, which included eight juniors from Byron Nelson High
School. Students participated in hands on training with fire extinguisher use and vehicle extrication.
Staffing – Introduction of Staff Accountant Teri Whitley and Director of Administrative Services Jonathan
Phillips.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated May 9,
2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
3. Consider and take appropriate action regarding the Town Council Special Session Minutes dated May 17,
2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Shoffner, to approve the Consent Agenda
Items 2 and 3.
Motion passed unanimously.
REGULAR SESSION
4. Badge pinning ceremony for newly hired Police Officers and Firefighters (Staff).
Police Chief Arata introduced Police Officer Christopher McCauley and Police Officer Justin Talley.
Fire Chief Carroll introduced Firefighter Sara Stockstrom and Firefighter Justin Smith.
Mayor Sanders administered the Statement of Appointed Officer and Oath of Office to Fire Chief Carroll, Police
Officer McCauley, Police Officer Talley, Firefighter Stockstrom, and Firefighter Smith.
Police Officer McCauley was pinned by his wife, Alley.
Police Officer Talley was pinned by his father, Mickey.
Fire Chief Carroll was pinned by his wife, Venicia, and his daughters, Delaney and Baylee.
Firefighter Stockstrom was pinned by her mentor in the fire academy, John Copeland with the City of Lewisville.
Firefighter Smith was pinned by his mother, Vicki Rodriquez.
Mayor Sanders welcomed the newly pinned Police Officers and Firefighters and encouraged them to attend Town
events with their families.
No action was taken on this item.
Town Council Minutes June 13, 2017 Page 2 of 9
Town CouncilPage 10 of 155Meeting Date: July 11, 2017
5. Recognition of good Samaritans who assisted a Town resident during an apartment fire (Mayor Sanders).
Fire Chief Carroll recognized Jessica Small and Michael Wallace for displaying a selfless act of courage on May 4,
2017, when they, seeing smoke and fire coming from the Plantation Oaks Apartments, aided in the safe evacuation
of residents that were unaware that a fire was burning above their heads. Without hesitation they went door-to-
door of the burning building informing residents of the emergency and aiding them in leaving the structure.
Jessica and Michael’s actions serve as a magnificent example of selfless service to others.
Mayor Sanders presented Jessica and Michael with a Certificate of Courageous Service for their heroic actions.
No action was taken on this item.
6. Receive a report from the Northwest Metroport Chamber of Commerce; discussion of same (Staff).
Sally Michalak, President and CEO of the Northwest Metroport Chamber of Commerce, provided a Chamber
update that included: their Mission, Vision, and Value; 2016 Recap; Services Provided to Members; Business &
Community; Alliance Development Forum; State of the Communities; Economic Development Initiatives; Regional
Advantage; Business Builder Networking Coffee; Ribbon Cuttings; Business Referral & Community Guide; and the
Regional Map. Additionally, she thanked the Council for their support and membership for the past 27 years.
Mayor Sanders acknowledged Ms. Michalak for her leadership that she has provided to the Chamber over the past
17 years. He noted that the Chamber assists with the broadcasting of Town events, such as ribbon cuttings.
No action was taken on this item.
7. Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club,
Fiscal Year 2016 (Staff).
Director of Finance Karkauskas introduced Jon Watson, CPA with Brooks Cardiel, PLLC. She announced that the
Town was issued an Unmodified Opinion, which is the highest level of assurance, and that no significant
deficiencies were found relating to internal controls and financial reporting.
Mr. Watson explained that a significant change from the prior year’s Audit, was how the Public Improvement
District (PID) was reported. It had previously been reported as an agency fund and was now reported as a blended
component unit. The reason for this change was due to the PID would have to be autonomous to be reported as
an agency fund, which the PID was not since the Council acted as the governance of the PID. He presented the
Audit Presentation, which included the following: Overview of the Audit Process; Comprehensive Annual Financial
Report (CAFR); Components of the CAFR; Independent Auditor’s Report; Financial Highlights; Statement Revenues,
Expenditures & Changes in Fund Balance; Town Revenues – Governmental Activities; Town Expenditures –
Governmental Activities; Schedule of Revenues, Expenditures & Changes in Fund Balance (Budget & Actual);
Statement Revenues, Expenditures & Changes in Net Position; and Schedule of Changes in Net Pension Liability &
Related Ratios. He commended Director of Finance Karkauskas and Budget Manager Zagurski for their hard work
during the Audit process. Additionally, he mentioned that per Governmental Accounting Standards Board
Statement No. 77, effective for periods beginning after December 15, 2015 (Fiscal Year September 30, 2017), the
Town would be required to disclose information related to tax abatements, this could be in the form of property
tax or sales tax.
Council Member Shoffner inquired about the Auditors note involving the internal control and operation of the
Municipal Court codes: Finding. Officers do not consistently use the correct offense codes, which required the
court clerk to manually review and change if needed. Police Chief Arata responded that the Police Department
implemented a new ticket writer and officers needed training to use the system. He explained that Staff was
working with Denton County because the Town’s codes appeared to be similar to other cities.
Town Council Minutes June 13, 2017 Page 3 of 9
Town CouncilPage 11 of 155Meeting Date: July 11, 2017
Motion:
Motion made by Mayor Pro Tem Rowe, seconded by Council Member Fleury, to accept the Audit for the Town of
Trophy Club, Fiscal Year 2016, and to receive the Comprehensive Annual Financial Report.
Motion passed unanimously.
Mayor Sanders thanked Mr. Watson and representatives with Brooks Cardiel, PLLC, for their performance
conducting the Audit.
8. Receive the Mayor's State of the Town Address; discussion of same (Mayor Sanders).
Mayor Sanders provided the Mayor’s State of the Town Address.
(Town Secretary Note: Council Member Lamont arrived)
No action was taken on this item.
9. Receive an update from Town Staff regarding the upcoming July 4th Celebration; discussion of same (Staff).
PIO/Communications Manager Lewis discussed the plans for the upcoming July 4th Celebration that included:
Timeline & Routes; Patriot 5K & Fun Run starting at 7:15 a.m.; Parade of Patriots beginning at 9:30 a.m.;
Celebration from 6 p.m. to 10 p.m.; and Fireworks starting at 9:40 p.m.
Tiffany Nimphius, representing the Stars and Stripes Committee, advised that 11,000 new flags had been ordered
due to rain damage from last year. Two new neighborhoods and several new side streets have been added to the
flag planting route, bringing the total number of flags to be planted close to 34,000. Additionally, she announced
that the Flag Picnic would be held at Harmony Park on Friday, June 23rd, at 6 p.m.
No action was taken on this item.
10. Consider and take appropriate action regarding General Fund Revenue items for Fiscal Year 2018 (Staff).
Director of Finance Karkauskas provided the General Fund Revenue presentation for Fiscal Year 2018 that included
the following: Property Tax Rate History; Preliminary Appraisal Totals; Effective Rate & Rollback Rate; Property
Value Growth; Sales Tax; Projected Revenues from Sales Tax; Breakdown of Projected Mixed Beverage Tax & Sales
Tax; Licenses & Permits; Breakdown of Licenses & Permits; and the Summary.
Mayor Sanders acknowledged the entire Finance Department for their efforts to meet the objective of the Council
to establish the budget based at the effective tax rate.
Council Member Shoffner inquired how often Mixed Beverage Sales Tax reports were provided because the
proposed Fiscal Year 2018 revenue appeared to be low, given the opening of the Quarter Bar. Budget Manager
Zagurski responded that those reports are provided on a quarterly basis.
No action was taken on this item.
11. Consider and take appropriate action regarding Compensation for Fiscal Year 2018 (Staff).
Budget Manager Zagurski advised that Staff was seeking to make the following changes:
Consolidation of two Intern/Part-Time Administrative Specialists and one Intern/Part-Time Network
Specialist to one Full-Time Administrative Assistant. The proposed Administrative Assistant would
primarily work with Information Services, Human Resources, and Municipal Court.
The reallocation of one Full-Time Street Maintenance Worker to one Full-Time Facilities Superintendent.
After a careful evaluation of the Streets Services, the need for a three man crew was not necessary for the
maintenance and upkeep of the Town’s streets. Over the past three years, the Town has increased
Town Council Minutes June 13, 2017 Page 4 of 9
Town CouncilPage 12 of 155Meeting Date: July 11, 2017
utilization of outside contractors to perform a large share of street projects, due to size and scale. The
proposed Facilities Superintendent would oversee Town Hall, Police Building, Annex Building,
Maintenance Barn, Park Restrooms/Concession Stand, Trophy Club Pool, and other Town assets. He
clarified that there would be an increase in pay for this position but there would not be an increase to the
budget with the overall changes.
Town Manager Class advised that the Street Maintenance Worker position was vacant and had not been filled to
allow Council to consider this item.
Mayor Pro Tem Rowe encouraged Staff to review the efficiencies and possible reorganization of the Parks
Department since the Town has several Park assets and a considerable amount of responsibility lies within that
department.
Council Member Shoffner inquired about the responsibilities for the proposed Facilities Superintendent. Budget
Manager Zagurski responded that the Superintendent would handle the daily Town-wide building repairs and
maintenance; manage the Town’s cleaning contractor; maintain a log of Town assets; prepare need assessments
for facility capital projects; aid in the preparation of the Town’s insurance information to ensure proper coverage;
conduct inspections of Town facilities and design a routine maintenance schedule; respond to public inquires of
Town facilities; and be accountable for the inventory management.
Council Member Shoffner was concerned that one person would not be able to handle the workload, given it was
difficult for an entire department to currently perform.
Mayor Pro Tem Rowe suggested possibly leaving the Parks portion out of the proposed job function for the
Superintendent until the hiring of the new Director of Parks and Recreation, to allow the Director to establish and
determine the Department’s needs.
Council Member Kurtz commented that the Town was lacking a brand excellence person that ensured standards
were being met, such as performing inspections at the Community Pool area and Harmony Park bathrooms.
Budget Manager Zagurski continued the presentation regarding Supplemental Personnel positions specific to
moving the Evidence Custodian into the General Fund and having them as a Full-Time employee.
Police Chief Arata added that the position was currently a Part-Time position that was funded through the Crime
Control and Prevention District budget. The position was required for the Police Department to maintain its
professional status.
Mayor Pro Tem Rowe inquired how often the Police Department handled evidence work. Police Chief Arata
responded that on average, evidence was handled on a daily basis. He further explained that this person would
assist with processing paperwork and records management.
Budget Manager Zagurski discussed the proposal to increase School Crossing Guard pay by $1.00 per hour. The
Guards currently work 20 hours per week, 33 weeks per year.
Council Member Shoffner wanted to ensure that the Police Department was adequately staffed for those positions
because the Guards that direct traffic have a positive impact on the community.
Police Chief Arata commented that they currently had eight (8) Guards and the proposed pay increase would keep
the pay competitive with surrounding areas.
RECESSED AT 9:26 P.M. FOR A BREAK
RECONVENED AT 9:36 P.M. INTO REGULAR SESSION
Town Council Minutes June 13, 2017 Page 5 of 9
Town CouncilPage 13 of 155Meeting Date: July 11, 2017
Budget Manager Zagurski reviewed the proposal to increase the pay and time of the current Part-Time Firefighter
position. This would allow for a five (5) man crew at all times and allow for competitive pay with surrounding
areas.
Fire Chief Carroll explained that this would increase the safety of the firefighters and residents. According to the
two-in, two-out regulation, firefighters may not enter into a structural fire alone and there must be two firefighters
outside the hazard area. Firefighters can only accomplish one task at a time until they receive mutual aid, and the
two most important tasks are to put water on the fire and pull victims to safety. By adding a third firefighter, they
would be allowed to do both tasks at the same time and follow the Federal regulation. He further explained that
having the fifth person would allow that firefighter to proceed on a minor call to start the process if the other four
firefighters were on a fire alarm call.
Budget Manager Zagurski presented the Merit Increase proposal that would be funded at the previous year’s
amount of $125,000. In the past, merit increases have been provided twice a year in conjunction with
performance evaluations. The goal was to have performance evaluations in September, with a follow-up mid-year
review, and have the merit increase take effect in October. Those employees that exceed expectations would be
eligible for a merit increase. It would be up to the Town Manager and the appropriate director on how the merit
increases would be allocated among those eligible employees.
Additionally, Budget Manager Zagurski discussed the proposal to increase the total Stipend cost to $66,000, which
was a total increase of $16,500. This would protect the Town against a budget short fall but would not change the
allocation amounts to employees.
Discussion took place that technically the Town was not allowed to provide bonuses to employees but stipends
were permitted if the policy was dictated at the beginning of the Fiscal Year.
Budget Manager Zagurski recapped on the decision points and requested Council’s direction for the following:
Allow the consolidation of two Intern/Part-Time Administrative Specialists and one Intern/Part-Time
Network Specialist to one Full-Time Administrative Assistant; and the reallocation of one Full-Time Street
Maintenance Worker to one Full-Time Facilities Superintendent.
There were no objections but Council wanted to ensure that the total cost would not be increased because
they believed that a skilled person would need to be hired for the Facilities Superintendent position.
Move forward with Supplemental Personnel positions specific to moving the Evidence Custodian into the
General Fund and having them as a Full-Time employee; increasing School Crossing Guard pay; and
increase the pay and time for the current Part-Time Firefighter position.
Council Member Shoffner recommended that Staff consider scheduling a Staff member to work on
weekends to pick-up illegal signage.
Fiscal Year 2018 Merit pool of $125,000 and a Stipend budget of $66,000.
Mayor Pro Tem Rowe recommended a starting point of approximately 2 percent of total salaries plus
benefits that would encompass the entire program of Merit Increases and the proposed Stipend amount.
12. Discussion of and provide direction to Town Staff regarding the Building Dedication Plaque for the new
Trophy Club Town Hall facility; discussion of same (Mayor Sanders).
Mayor Sanders discussed the proposal of installing a Building Dedication Plaque in the interior of the new Town
Hall facility.
Council Member Lamont recommended having the past and present Council listed alphabetically instead of having
the separation of names between the former and current Council. Then have an asterisk next to the ones that
served from 2014-2017 with a footnote at the bottom of the Plaque.
Co
uncil Member Shoffner commented that the separation denoted the Council that was in place when the building
would be dedicated, but would also honor the former two Council Members for their significant involvement.
Town Council Minutes June 13, 2017 Page 6 of 9
Town CouncilPage 14 of 155Meeting Date: July 11, 2017
Discussion took place about the appropriateness not to have third parties mentioned on the Dedication Plaque and
to have the official Dedication Ceremony in October 2017, choosing a date that would be accommodating to the
residents.
Council Member Kurtz suggested moving the statement “This building is dedicated to the Citizens of Trophy Club
whose support made its construction possible” under “Town of Trophy Club” and have it in larger print.
Council Members Lamont and Shoffner recommended removing the Town logo because it will eventually date the
plaque if the logo were ever changed.
Mayor Sanders received consensus from the Council to make the following changes to the Building Dedication
Plaque:
Enlarge and move up the statement “This building is dedicated to the Citizens of Trophy Club whose
support made its construction possible”
Eliminate the separation of the current and former Council and place the names in alphabetical order
Dedicated date to be October 21, 2017
Remove the Town logo and enlarge “Town of Trophy Club”
Remove “June 2017”
Remove the Architect’s name
13. Consider and take appropriate action regarding items for consideration on the upcoming Joint Session
meeting with the Trophy Club Municipal Utility District (TCMUD) No. 1 Board of Directors to develop the
2017-2018 Fire Department Budget, including but not limited to direction related to the Town taking over
the TCMUD No. 1 Fire Station Assets (Mayor Sanders).
Town Manager Class advised that a Joint Session meeting between the Town Council and the Trophy Club
Municipal Utility District (TCMUD) No. 1 Board of Directors was scheduled to be held on July 25, 2017 at 7:15 p.m.
Budget Manager Zagurski commented that the General Fund Expenditures presentation would include the Fire
Department budget, which was expected to be presented at the June 27, 2017 Council meeting and then be
provided to the TCMUD No. 1 Board of Directors.
Council Member Shoffner remarked that the Interlocal Cooperation Agreement for Administration of Fire
Protection Services was originally designed for both parties to view the budget at the same time.
Jim Thomas, 7 Meadowbrook Lane, spoke on his own personal behalf and he was not representing the TCMUD No.
1 Board of Directors. He commented that there would be an item on the June 20, 2017 TCMUD No. 1 Board of
Directors agenda to consider the possible transfer of ownership of the Fire Station and equipment to the Town.
Mayor Sanders remarked that he wanted the initial discussion held in open session to see if Council had any
interest for the Town to take over Fire assets.
Council Member Shoffner responded that before the Council should have discussion going in that direction, the
Council needed to see how the TCMUD No. 1 Board of Directors decided. Additionally, he recommended the
removal of the stipulation that required TCMUD No. 1 to provide to the Town any amended or revised MUD Rate
Order adopted by MUD not later than sixty (60) days before the effective date of any new rates and charges,
within the Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational
Services Agreement.
No action was taken on this item.
Town Council Minutes June 13, 2017 Page 7 of 9
Town CouncilPage 15 of 155Meeting Date: July 11, 2017
14. Consider and take appropriate action regarding appointing three (3) Council Members to a Council
Subcommittee formed for the purpose of providing fiduciary oversight of the budget, as well as providing
input regarding the administration of the budget and the budget process (Staff).
Motion:
Motion made by Council Member Lamont, seconded by Council Member Kurtz, to appoint Mayor Sanders, Council
Member Shoffner, and Council Member Lamont to serve on the Council Subcommittee formed for the purpose of
providing fiduciary oversight of the budget, as well as providing input regarding the administration of the budget
and the budget process.
Motion passed unanimously.
15. Consider and take appropriate action regarding appointing the Mayor and two (2) Council Members to the
Town Council Appointments Committee (Staff).
Motion to Refer:
Motion to Refer made by Mayor Pro Tem Rowe, seconded by Council Member Kurtz, the appointment of the Town
Council Appointments Committee to the June 27, 2017 Council meeting.
Mayor Pro Tem Rowe commented that he preferred to have the entire Council present to allow for discussion on
membership since the current Committee has served two consecutive years.
The vote was taken.
Motion passed unanimously.
16. Discussion of items for Future Agendas to include agenda items for consideration on the June 27, 2017
Council agendas and items from the Town Council Future Agenda Items list (Staff).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Sanders requested the removal of Agenda Item No. 11 (a) from the June 27, 2017 Council agenda:
Discussion of Green Ribbon grants for the beautification along the sound wall on State Highway 114. (Sanders
3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-June 27, 2017)
He explained that the Metroport Cities Partnership received the approval from its members to attempt to secure a
Regional Green Ribbon grant for the beautification of the State Highway 114 corridor through Westlake, Trophy
Club, North Lake, and Roanoke. Additionally, he advised that he would like for the Memorandum of
Understanding with the Joint Regional Local Governments to be reviewed by the Council, specific to Agenda Item
No. 11 (c).
Council Member Lamont requested that information on the Federal Emergency Management Agency grants and
funds be provided with Agenda Item No. 8: Consider and take appropriate action regarding the award or rejection
of bids for the Trophy Club Park Repairs; and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
Council Member Shoffner requested that a complete listing of Town maintained property, along with a
maintenance schedule, be provided with Agenda Item No. 11 (b): Staff to review land that: (A) The Town owns for
the possibility of residents to acquire the land; and (B) Is maintained by the Town but not owned. (Lamont
3/28/2017) (1-June 27, 2017)
Town Council Minutes June 13, 2017 Page 8 of 9
Town CouncilPage 16 of 155Meeting Date: July 11, 2017
Council Member Lamont requested that the following item be added to the June 27, 2017 Council agenda: Receive
an update and provide direction to Town Staff regarding Entryway Monumentation and Median Landscaping for
the Town of Trophy Club.
EXECUTIVE SESSION
17. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances
CONVENED INTO EXECUTIVE SESSION - START TIME – 11:03 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 11:22 P.M.
RECONVENED INTO REGULAR SESSION
18. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Council Member Kurtz, seconded by Council Member Lamont, to adjourn the meeting at 11:23
p.m. Motion passed unanimously.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes June 13, 2017 Page 9 of 9
Town CouncilPage 17 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-273-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding the 2016 Consumer Confidence Report for the Public
Improvement District (Staff).
Attachments:Staff Report - 2016 PID CCR.pdf
2016 PID CCR Final.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
Considerandtakeappropriateactionregardingthe2016ConsumerConfidenceReportforthePublicImprovement
District (Staff).
Town CouncilPage 18 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Ron Powell, Acting Director of Community Development
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: 2016 Consumer Confidence Report
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding the 2016 Consumer Confidence Report for the
Public Improvement District (Staff).
Explanation:
As an annual requirement, the 2016 Consumer Confidence Report (CCR) for the Town of Trophy
Club Public Improvement District (PID) has been reported to Texas Commission on
Environmental Quality. The report has also been posted on the Towns’ website for consumer
availability.
Attachments:
2016 PID CCR
Recommendation:
Staff recommends Council approve the 2016 CCR for the PID.
Page 1 of 1
Town CouncilPage 19 of 155Meeting Date: July 11, 2017
Town of Trophy Club
Public Water System ID No. TX0610273
2016 Annual Drinking Water Quality Report
Consumer ConfidenceReport June2017
Town of Trophy ClubPublic Improvement District
This information is provided to you by:
100 Municipal Drive,Trophy Club, Texas 76262,Phone: (682)831-4600
Ron Powell, InterimInfrastructure and Community Development Director
Contact:
Our Drinking Water Meets or Exceeds All
Special Population Advisory
Federal (EPA) Drinking Water Requirements
You may be more vulnerable than the general
This report is a summary of the quality of the water we
population to certain microbial contaminants, such as
provide our customers. The analysis was made by using
Cryptosporidium, in drinking water. Infants, some
the data from the most recent U.S. Environmental
elderly, or immunocompromised persons such as those
Protection Agency (EPA) required tests and is presented in
undergoing chemotherapy for cancer; those who have
the following pages. We hope this information helps you
undergone organ transplants; those who are
become more knowledgeable about what is in your drinking
undergoing treatment with steroids; and people with
water. Should you have questions or need additional
HIV/AIDS or other immune system disorders can be
copies of this report, please call the Townoffice at (682)
particularly at risk from infections. You should seek
831-4600.The report is also available on our website at
advice about drinking water from your physician or
www.trophyclub.org.
provider. Additional guidelines on
health care
Public Participation Opportunities
appropriate means to lessen the risk of infection by
Cryptosporidium are available from the Safe Drinking
Date: July 18, 2017
Water Hotline at (800) 426-4791.
Time: 6:30 p.m.
Water Sources:
Location:Svore Administration Building
100 Municipal Drive
En
Trophy Club, TX 76262Español
The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds,
Este informe incluye información importante
reservoirs, springs, and wells. As water travels over the
sobre el agua potable. Si tiene preguntas o
surface of the land or through the ground, it dissolves
comentarios sobre éste informe en español, favor de
ome cases,
naturally-occurring minerals, and in s
(682)831-4600para hablar con una
llamar al tel.
radioactive material, and can pick up substances
persona bilingüe en español.
resulting from the presence of animals or from human
activity. Contaminants that may be present in source
Where Do We Get Our Drinking Water?
water before treatment include:
Our drinking water is purchased from Trophy Club
Microbial contaminants, such as viruses and
Municipal Utility District No. 1. The District obtains our
bacteria, which may come from sewage
waterfrom both surface and groundwater sources.Surface
treatment plants, septic systems, and
water is purchased from the City of Fort Worth and its
agricultural livestock operations.
sources are Lake Worth, Eagle Mountain Lake, Lake
Inorganic contaminants, such as salts and
Bridgeport, Richland Chambers Reservoir, Cedar Creek
metals, which can be naturally-occurring or
Reservoir, and the Clear Fork Trinity River (from Lake
result from urban storm water runoff, industrial
Benbrook). Groundwater sources are from four wells
or domestic wastewater discharges, oil and gas
including three from the Paluxy Aquifer and one from the
production, mining, or farming.
TrinityAquifer. The Texas Commission on Environmental
Pesticides and herbicides, which may come
Quality (TCEQ) completed an assessment ofyour drinking
from a variety of sources such as agriculture
water sources and the report describes the susceptibility
andurban storm water runoff, and residential
and types of constituents that may come into contact with
uses.
your drinking water source based on human activities and
Organic chemical contaminants, including
natural conditions.Trophy Club Municipal Utility District
synthetic and volatile organic chemicals, which
No.1 received the assessment report. For more
are by-products of industrial processes and
information about your sources of water please refer to the
petroleum production, and can also come from
rce Water Assessment Viewer available at
Sou
gas stations, urban storm water runoff, and
http://www.tceq.texas.gov/gis/swaview. Further details
septic systems.
about sources and source-water assessments are
Radioactive contaminants, which can be
available on Texas Drinking Water Watch at
naturally-occurring or be the result ofoil and
http://dww2.tceq.texas.gov/DWW/.For more information on
gas production and mining activities.
source water assessments and protection efforts at our
Town CouncilPage 20 of 155Meeting Date: July 11, 2017
system, contact Ron Powellat (682) 831-4680.
All Drinking Water May Contain Contaminants
When drinking water meets federal standards there may not be any health based benefits to
purchasing bottled water or point-of-use devices. Drinking water, including bottled water, may
reasonably be expected to contain at least small amounts of some contaminants. The presence of
contaminants does not necessarily indicate that water poses a health risk. In order to ensure tap
water is safe to drink, the EPA and TCEQ prescribe regulations which limit the amount of certain
contaminants in water provided by public water systems. FDA regulations establish limits for
contaminants in bottled water, which must provide the same protection for public health. More
information about contaminants and potential health effects can be obtained by calling the EPA's
Safe Drinking Water Hotline at (800)426-4791.
Water Quality Data
The table in this report lists all the drinking water contaminants we detected during tests conducted
from the previous calendar year, unless otherwise noted. The state requires us to monitor for
certain contaminants less than once per year because the concentrations of these contaminants
are not expected to vary significantly from year to year. Therefore, some of the data, though
representative of the water quality, is more than one year old.
Secondary Constituents
Many constituents (such as calcium, sodium or iron) which are often found in drinking water, can
cause taste, color and odor problems. The taste and odor constituents are called secondary
constituents and are regulated by the State of Texas, not the EPA. These constituents are not
causes for health concerns. Therefore secondary constituents are not required to be reported in
this document but they may greatly affect the appearance and taste of your water.
About The Following Pages
The pages that follow list all of the federally regulated or monitored contaminantswhich have been
found in your drinking water. The United States Environmental Protection Agency (EPA) requires
water systems to test up to 97 constituents.Please note that not all constituents are required to
be sampled every year. Only the most recent year for sampling of a constituent is included in the
report.
Definitions
Action Level (AL)
:The concentration of a contaminant which, if exceeded, triggers treatment or other requirements whicha water
system must follow.
Action Level Goal (ALG)
:The level of a contaminant in drinking water below which there is no known or expected risk to health.
ALGs allow for a margin of safety.
Maximum Contaminant Level (MCL):
The highest permissible level of a contaminant in drinking water. MCLs are set as close to
the MCLGs as feasible using the best available treatment technology.
Maximum Contaminant Level Goal (MCLG):
The level of a contaminant in drinking water below which there is no known or
expectedhealth risk. MCLGs allow for a margin of safety.
Maximum Residual Disinfectant Level (MRDL):
The highest level of disinfectant allowed in drinking water. There is convincing
evidence that addition of a disinfectant is necessary for control of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG):
The level of a drinking water disinfectant below which there is no known
or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination.
Treatment Technique (TT):
A required process intended to reduce the level of a contaminant in drinking water.
Abbreviations
MFL -pCi/L -
million fibers per liter (a measure of asbestos) picocuries per liter (a measure of radioactivity)
N/A-ppm -
not applicable parts per million, or milligrams per liter (mg/l)
NTU -ppb -
Nephelometric Turbidity Units parts per billion, or micrograms per liter (ug/l)
ppq -mrem/yr
parts per quadrillion, or picograms per liter – millirems per year
ppt - ND –
parts per trillion, or nanograms per liter (not-detectable)labanalysis indicates not present
Town CouncilPage 21 of 155Meeting Date: July 11, 2017
Maximum Residual Disinfectant Level
Average Minimum Maximum Unit of Violation
YearDisinfectantMRDLMRDLGSource of Disinfectant
LevelLevelLevelMeasure(Y orN)
Chloramine ResidualDisinfectant used to control
2016
2.8.1.0 3.94.0<4.0ppm
N
(Total Chlorine)microbes.
Disinfection By-Products
HighestLevelRange of Unit of Violation
YearContaminantMCL
Source of Contaminant
Detected* Levels DetectedMeasure(Y or N)
HAA5 Total
2016 126.9-17.760ppbN Byproduct of drinking water disinfection.
Haloacetic Acids
Total
2015 127.67-16.280ppbN Byproduct of drinking water disinfection.
Trihalomethanes
*Highest level detected is based on a running annual average calculated from quarterly samples as required by TCEQ.
TESTING WAIVED, NOT REPORTED, OR NONE DETECTED
Organic Contaminants
InorganicContaminants
Highest Range of
Unit of Violation
YearContaminantLevel Levels MCLGMCLSource of Contaminant
Measure(Y or N)
DetectedDetected
Decay of asbestos cement water mains;
2013 AsbestosNDND7 7 MFLN
erosion of natural deposits.
Nitrate * Runoff from fertilizer use; leaching from
2016 (measured as 0.3610.361– 0.3611010ppmN septic tanks, sewage; erosion of natural
nitrogen)deposits.
Runoff from fertilizer use; leaching from
2013NitriteNDND1010ppmN septic tanks, sewage; erosion of natural
deposits.
*Nitrate Advisory: Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate levels in drinking
water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring
for an infant you should ask advice from your health care provider.
Lead and Copper
No. of Sites
th
The 90Action Unit of Violation
YearContaminantExceeding MCLGSource of Contaminant
PercentileLevelMeasure(Y or N)
Action Level
Corrosion of household plumbing systems;
2014 Lead1.70 150 ppb N
erosion of natural deposits.
Corrosion of household plumbing systems;
2014 Copper0.0910 1.31.3ppmN erosion of natural deposits; leaching from
wood preservatives.
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Leadin drinking water is
primarily from materials and components associated with service lines and home plumbing. The Town of Trophy Club is responsible for providing high
quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you
can minimize the potential for lead exposure by flushing your tapfor 30 seconds to 2 minutes before using water for drinking or cooking. If you are
concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can
take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
Turbidity(Source Water: Trophy Club MUD No. 1 Purchased from the City of Fort Worth)
Highest Lowest Monthly %
Turbidity Unit of ViolationSource of
YearContaminantMCLMCLGSingle of Samples
LimitsMeasure(Y or N)Contaminant
MeasurementMeeting Limits
2016 TurbidityTTN/A0.3699.7%0.3NTUN Soil runoff.
Turbidity is a measure of the cloudiness of water and has no health effects. It is monitored because it is a good indicator of the effectiveness of the
filtration system.
Microbiological Contaminants
Lowest Monthly %
Highest Single Violation
YearContaminantMCLof Samples Source of Contaminant
Measurement(Y or N)
Meeting Limits
2016 Fecal Coliform & E. ColiN/AN/AN/AN Human and animal fecal waste.
One positive
2016 Total Coliform Bacteria 0 100% N Naturally present in the environment.
monthly sample.
Total Coliform Bacteria are used as indicators of microbial contamination of drinkingwaterbecause testing for them is easy. While not disease-causing
organisms themselves, they are often found in association with other microbes that are capable of causing disease. Coliform are more hardy than many
disease-causing organisms; therefore, their absence from water is a good indication that the water is microbiologically safe for human consumption.
Town CouncilPage 22 of 155Meeting Date: July 11, 2017
Total Organic Carbon (Source Water: Trophy Club MUD No. 1 Purchased from the City of Fort Worth)
Highest Lowest Violation
YearContaminantMCLMCLGAverageSource of Contaminant
MeasurementMeasurement(Y or N)
TT =
2016 Total Organic Carbon
N/A1.01.01.0N Naturally occurring.
% removal
Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment
technique requirements for disinfection by-product precursors.
Year-Round Outdoor Watering Restrictions In Effect
Please water outdoors in accordance with the following schedule:
even
Residential addresses ending innumbers may water on
Wednesday and Saturday.
odd
Residential addresses ending innumbers may water on
Thursday and Sunday.
Non-residential locations (commercial, HOA, common areas,
medians, etc.) may water on Tuesday and Friday.
No watering is permitted on Monday.
No watering is permitted between 10:00 am and 6:00 pm on any
day.
These restrictions are mandatory and will be enforced in accordance with
Section XIof the Drought Contingency and Emergency Water
Management Plan.Violators are subject to administrative penalties
and/or citations by law enforcement.
Town CouncilPage 23 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-274-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding financial and variance report dated May 2017(Staff).
Attachments:Financial Report May FY17.pdf
All Fund Budget Report May FY17.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
Consider and take appropriate action regarding financial and variance report dated May 2017(Staff).
Town CouncilPage 24 of 155Meeting Date: July 11, 2017
Monthly Financial Statement
Photo Credit:
Mayor Pro Tem Lamont 2016
M
ay 2017
Town CouncilPage 25 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
GENERAL FUND SUMMARY
Percent of Budget Year Transpired:
Year-to-Date May 201767%
OriginalRevised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 6,185,631 $ 6,185,631$ 6,232,239 $ 46,608101%
Licenses and Permits 552,200 552,200 211,376 (340,824)38%
Franchise Fees 986,798 986,798 722,841 (263,957)73%
Sales Tax 900,395 900,395 603,864 (296,531)67%
Fines and Fees 361,907 361,907 171,830 (190,077)47%
Intergovernmental - 713,184 402,250 (310,934)56%
Charges for Service 279,964 752,201 721,723 (30,478)96%
Investment Income 30,000 30,000 28,415 (1,585) 95%
Miscellaneous Income 144,394 144,394 118,958 (25,436)82%
Total Revenues$ 9,441,289 $ 10,626,710 $ 9,213,496 $ (1,413,214)87%
OriginalRevised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 63,000$ 63,000$ 31,500 (31,500)50%
Total Available Resources$ 9,504,289 $ 10,689,710 $ 9,244,996 $ (1,444,714)86%
OriginalRevised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Manager's Office$ 801,974$ 801,974$ 337,195$ 464,77942%
Legal 130,663 130,663 65,060 65,60350%
Police 2,353,452 2,353,452 1,303,417 1,050,03555%
Emergency Medical Services 1,022,642 1,022,642 557,239 465,40354%
Fire - 1,104,001 639,066 464,93558%
Streets 423,931 423,931 238,610 185,32156%
Parks 1,838,826 1,838,826 1,174,254 664,57264%
Recreation 678,362 678,362 237,383 440,97935%
Community Events 46,178 46,178 27,814 18,36460%
Community Development 656,220 656,220 333,051 323,16951%
Finance 451,778 451,778 257,045 194,73357%
Municipal Court 83,775 83,775 49,302 34,47359%
Human Resources 198,268 198,268 121,245 77,02361%
Information Services 663,244 663,244 288,824 374,42144%
Facilities Maintenance 148,671 148,671 91,859 56,81262%
Total Expenditures$ 9,497,984 $ 10,601,985 $ 5,721,363 $ 4,880,62254%
OriginalRevised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfers Out$ 250,000$ 250,000$ 408,239 158,239163%
Includes one-time transfer for Town Hall (as per budget) and interfund transfers from operations.
Total Outflows of Resources$ 9,747,984 $ 10,851,985 $ 6,129,602 $ 5,038,86156%
Town CouncilPage 26 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
GENERAL FUND SUMMARY CONTINUED
Original Revised
Fund Balance Year-to-Date
Budget Budget
Beginning fund balance$ 3,833,171 $ 3,833,171$ 4,194,162
+ Net increase (Decrease) (243,695) (162,275) 3,115,394
Ending Fund Balance$ 3,589,476 $ 3,670,896$ 7,309,556
As of preliminary audit of FY15-16 CAFR.
OriginalRevised
Fund Balance DetailYear-to-Date
Budget
Budget
Reserve Fund balance
(30% of Total Expenditures)
$ 2,849,395 $ 3,180,596$ 1,716,409
Committed Fund Balance 189,475 189,475 189,475
Unassigned Fund Balance in
Excess (Deficit) of 30%
982,825 982,825 5,403,672
Total Fund balance$ 4,021,695 $ 4,352,896$ 7,309,556
General Fund Sales Tax Receipts
FY 2016FY 2017
OCT 60,94264,588
100,000
NOV 79,04389,177
DEC 56,54666,291
80,000
JAN 64,78066,245
FEB 83,06892,923
60,000
FY 2016
MAR 56,32572,321
APR 53,84159,612
40,000
FY 2017
63,12376,132
MAY
20,000
JUN 60,545
JUL 65,334
0
AUG 73,402
OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP
SEP 70,513
Town CouncilPage 27 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS
Percent of Budget Year Transpired:
Year-to-Date May 201767%
General Fund Summary
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 6,294,967$ 7,133,630$ 3,844,371$ 3,289,25954%
Services & Supplies 2,542,602 2,762,104 1,440,895 1,321,20952%
Capital 660,415 706,251 436,096 270,15562%
Total$ 9,497,984$ 10,601,985 $ 5,721,363$ 4,880,62254%
Manager's Office
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 619,236 $ 619,236 $ 281, 658$ 337, 57845%
Services & Supplies 182,738 182,738 55,537 127,20130%
Total$ 801,974$ 801,974$ 337,195$ 464,77942%
Legal
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies 130,663 130,663 65,060 65,60350%
Total$ 130,663$ 130,663$ 65,060$ 65,60350%
Police
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 2,056,122$ 2,056,122$ 1,072,431$ 983, 69152%
Services & Supplies 261,330 261,330 158,447 102,88361%
Capital 36,000 36,000 72,539 (36,539)201%
Total$ 2,353,452$ 2,353,452$ 1,303,417$ 1,050,03555%
Capital purchase SUV (as per budget) and radio antenna. (FY 16 encumberance budgeted).
EMS
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 840,582 $ 840,582 $ 493, 043$ 347, 53959%
Services & Supplies 150,060 150,060 64,196 85,86443%
Capital 32,000 32,000 - 32,0000%
Total$ 1,022,642$ 1,022,642$ 557,239$ 465,40354%
Town CouncilPage 28 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Fire
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ -$ 838,663 $ 493, 879$ 344, 78459%
Services & Supplies - 219,502 145,187 74,31566%
Capital - 45,836 - 45,8360%
Total$ -$ 1,104,001$ 639,066$ 464,93558%
Vehicle and building maintenance expenses incurred for repairs.
Streets
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 242,793 $ 242,793 $ 147, 024$ 95,76961%
Services & Supplies 181,138 181,138 91,586 89,55251%
Total$ 423,931$ 423,931$ 238,610$ 185,32156%
Parks
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 843,587 $ 843,587 $ 476, 944$ 366, 64357%
Services & Supplies 615,337 615,337 372,543 242,79461%
Capital 379,902 379,902 324,767 55,13585%
Total$ 1,838,826$ 1,838,826$ 1,174,254$ 664,57264%
Capital items include: irrigation pump; Harmony Park shed; Indy West Scoreboards; Lakeview fencing; Toddler playground;
Top Dresser & Ditch Witch purchases.
Recreation
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 420,190 $ 420,190 $ 143, 149$ 277, 04134%
Services & Supplies 172,872 172,872 65,505 107,36738%
Capital 85,300 85,300 28,729 56,57134%
Total$ 678,362$ 678,362$ 237,383$ 440,97935%
Community Events
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 46,178$ 46,178$ 27,814$ 18,36460%
Total$ 46,178$ 46,178$ 27,814$ 18,36460%
Community Development
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 506,801 $ 506,801 $ 266, 011$ 240, 79052%
Services & Supplies 149,419 149,419 67,040 82,37945%
Total$ 656,220$ 656,220$ 333,051$ 323,16951%
Town CouncilPage 29 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Finance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 303,870 $ 303,870 $ 183, 448$ 120, 42260%
Services & Supplies 147,908 147,908 73,598 74,31050%
Total$ 451,778$ 451,778$ 257,045$ 194,73357%
Municipal Court
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 74,721$ 74,721$ 46,643$ 28,07862%
Services & Supplies 9,054 9,054 2,659 6,39529%
Total$ 83,775 $ 83,775 $ 49, 302$ 34, 47359%
Human Resources
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 159,393 $ 159,393 $ 100, 314$ 59,07963%
Services & Supplies 38,875 38,875 20,932 17,94354%
Total$ 198,268$ 198,268$ 121,245$ 77,02361%
Information Services
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 227,672 $ 227,672 $ 139, 828$ 87,84461%
Services & Supplies 308,359 308,359 138,934 169,42545%
Capital 127,213 127,213 10,062 117,1518%
Total$ 663,244$ 663,244$ 288,824$ 374,42144%
Facilities Maintenance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 148,671 $ 148,671 $ 91,859$ 56,81262%
Total$ 148,671$ 148,671$ 91,859$ 56,81262%
Annual property insurance prepayment
Town CouncilPage 30 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
DEBT SERVICE FUND
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 1,886,194$ 1,886,194$ 1,893,263$ 7, 069100%
Interest Income 2,000 2,000 4,509 2,509225%
Total Revenue$ 1,888,194 $ 1,888,194 $ 1, 897,772$ 9,578101%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 201,862$ 201,862$ 12,500$ 189,3626%
Total$ 201,862$ 201,862$ 12,500$ 189,3626%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Principal Payments$ 1,263,000$ 1,263,000$ 75,000$ 1,188,0006%
Interest Payments 696,678 696,678$ 391,172 305,50656%
Paying Agent Fees 7,500 7,500$ 5, 928 1,57279%
Total Expenditures$ 1,967,178 $ 1,967,178 $ 472,101$ 1, 495,07724%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 129,647$ 129,647$ 143,174
+Net Increase (Decrease)
122,878 122,878 1,438,171
Ending Fund Balance$ 252,525$ 252,525$ 1, 581,345
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 31 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
CAPITAL PROJECTS FUND
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Interest Income$ 10,000$ 10,000$ 49,509$ 39,509495%
Total$ 10,000$ 10,000$ 49,509$ 39,509495%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Bond Proceeds$ 7,000,000$ 7,000,000$ -$ (7,000,000)0%
Transfer In 250,000 250,000 408,239 158,239163%
Total$ 7,250,000 $ 7,250,000 $ 408,239$ (6,841,761)6%
Future budget amendment to revise bond proceeds to $4.5m.
Includes one-time transfer for Town Hall (as per budget) and interfund transfers from operations to Capital Projects Fund.
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Bond Issuance Costs 125,000 125,000 - (125,000)0%
Capital Outlay 9,816,900 9,816,900 4,812,326 (5,004,574)49%
Total$ 9,941,900 $ 9,941,900 $ 4, 812,326$ (5,129,574)48%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 4,956,385$ 4,956,385$ 8,764,936
+Net Increase (Decrease) (2,681,900) (2,681,900) (4,354,578)
Ending Fund Balance$ 2,274,485 $ 2,274,485 $ 4, 410,358
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 32 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
TROPHY CLUB PARK FUND
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Park Revenue$ 165,000$ 165,000$ 123,030$ (41,970)75%
Miscellaneous Revenue$ -$ -$ 8,575$ 8,5750%
Total Revenue$ 165,000$ 165,000$ 131,605$ (33,395)80%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Salaries$ 19,094 $ 19,094 $ 8,921$ 1 0,17347%
Social Security Taxes 1,184 1,184 5 53 6 3147%
Medicare Taxes 277 277 1 29 1 4847%
Unemployment Taxes 185 185 67 1 1836%
Workman's compensation 459 459 2 04 2 5545%
Total Personnel Services$ 21,199$ 21,199$ 9,875$ 11,32447%
Professional Outside Services$ 2,500$ 2,500$ -$ 2,5000%
Auditing 1,000 1,000 1,000 - 100%
Software & Support 4,212 4,212 2,918 1,29469%
Advertising 625 625 1 61 4 6426%
Printing 1,000 1,000 1 50 8 5015%
Schools & Training 190 190 3 04 (114)N/A
Service Charges & Fees 9,000 9,000 7,049 1,95178%
Electricity 2,800 2,800 1,188 1,61242%
Water 4,225 4,225 2,417 1,80857%
Telephone 1,900 1,900 1,419 4 8175%
Communication/Pagers/Mobiles 933 933 2 38 6 9526%
Insurance 1,200 1,200 1,211 ( 11)101%
Property Maintenance 10,500 10,500 11,572 (1,072)110%
Equipment Maintenance 5,384 5,384 2,807 2,57752%
Independent labor 28,600 28,600 25,923 2,67791%
Portable Toilets 8,400 8,400 2,845 5,55534%
Dues & Membership 115 115 - 1 150%
Travel & Per Diem 150 150 - 1 500%
Office Supplies 1,044 1,044 - 1,0440%
Postage 327 327 - 3 270%
Fuel 1,092 1,092 10 1,0821%
Uniforms 670 670 2 01 4 6930%
Community Events 8,200 8,200 7,043 1,15786%
Small tools 1,400 1,400 1 70 1,23012%
Furniture/Equipment <$5,000 2,999 2,999 - 2,9990%
Maintenance Supplies 900 900 1 37 7 6315%
Miscellaneous Expense 300 300 2,988 (2,688)996%
Total Services & Supplies$ 99,666$ 99,666$ 71,751$ 27,91572%
Credit from the previous year for phones coded out of TCP.
Includes new brochure holders, message boards, new spike installation, restroom repairs, and flood damage repairs.
FEMA 2007 true-up.
Total Expenses$ 120,865$ 120,865$ 81,626$ 39,23968%
Town CouncilPage 33 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
TROPHY CLUB PARK FUND CONTINUED
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Park Administration Transfer$ 20,000 $ 20,000 $ 1 0,000$ 1 0,00050%
Total Other Uses$ 20,000$ 20,000$ 10,000$ 10,00050%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ (143,913)$ (143,913)$ (81,947) (209)
+Net Increase (Decrease) 24,135 24,135 39,979 1 02
Ending Working Capital$ (119,778)$ (119,778)$ (41,968) (107)
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 34 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
Percent of Budget Year Transpired
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Storm Drainage Fees$ 427,406$ 427,406$ 316,289$ (111,117)74%
Interest Income 500 500 1,148 648230%
Total Revenue$ 427,906$ 427,906$ 317,437$ (110,469) 74%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Operating Expenses 202,600 202,600 24,864 177,73612%
Debt Service 176,775 176,775 161,794 14,981 92%
Total Expenses$ 379,375$ 379,375$ 186,658$ 192,71749%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer to Debt Service$ 66,887$ 66,887$ 20,000$ 46,88730%
Total Other Uses$ 66,887$ 66,887$ 20,000$ 46,88730%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 274,523$ 274,523$ 253,702 205
+Net Increase (Decrease) (18,356) (18,356) 110,779 89
Ending Working Capital$ 256,167$ 256,167$ 364,481 294
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 35 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 209,849$ 209,849$ 144,624$ (65,225)69%
Interest Income 100 100 85 (15)85%
Total Revenue$ 209,949$ 209,949$ 144,709$ (65,240)69%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Services & Supplies$ 76,000$ 76,000$ 27,813$ 48,18737%
Capital Expenses 125,000 125,000 11, 000 114,0009%
Total Expenditure$ 201,000$ 201,000$ 38,813$ 162,18719%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 149,975$ 149,975$ -$ 149,9750%
Total Other Uses$ 149,975$ 149,975$ -$ 149,9750%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 180,269$ 180,269$ 202,403
+Net Increase (Decrease)
(141,026) (141,026) 105,896
Ending Fund Balance$ 39,243$ 39,243$ 308,299
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 36 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 223,754$ 223,754$ 146,822$ (76,932)66%
Interest Income$ -$ -$ 10$ 10N/A
Total Revenue$ 223,754$ 223,754$ 146,833$ (76,932)66%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Operating Expenditures$ 176,975$ 176,975$ 59,686$ (117,289)34%
Total Expenses$ 176,975$ 176,975$ 59,686$ 117,28934%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 25,000$ 25,000$ 12,500$ 12,50050%
Total Other Uses$ 25,000$ 25,000$ 12,500$ 12,50050%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 2,080 $ 2,080 $ (5,017)
+Net Increase (Decrease) 21,779 21,779 74,647
Ending Fund Balance$ 23,859$ 23,859$ 69,630
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 37 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
COURT TECHNOLOGY FUND
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Fines & Fees$ 4,000$ 4,000$ 2,269$ (1,731)57%
Total Revenue$ 4,000$ 4,000$ 2,269$ (1,731)57%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 8,133$ 8,633$ 4,156$ 4,47748%
Total Expenditure$ 8,133$ 8,633$ 4,156$ 4,47748%
Incode annual Court maintenance.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 20,270$ 20,270$ 19,097
+Net Increase (Decrease) (4,133) (4,133) ( 1,888)
Ending Fund Balance$ 16,137$ 16,137$ 17,209
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 38 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
COURT SECURITY FUND
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Municipal Court Security Fee$ 3,000$ 3,000$ 1,702$ (1,298)57%
Total Revenue$ 3,000$ 3,000$ 1,702$ (1,298)57%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 2,294$ 2,294$ 150$ 2,1447%
Total Expenditure$ 2,294$ 2,294$ 150$ 2,1447%
Original Revised
Other UsesYear-to-DateVariance% Received
BudgetBudget
Transfer to General Fund$ 3,000$ 3,000$ 1,500$ 1,50050%
Total Other Uses$ 3,000$ 3,000$ 1,500$ 1,50050%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 21,643$ 21,643$ 20,571
+Net Increase (Decrease) (2,294) (2,294) 52
Ending Fund Balance$ 19,349$ 19,349$ 20,623
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 39 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
HOTEL OCCUPANCY
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Hotel Occupancy Tax$ 443,400$ 443,400$ 315,507$ (127,893)71%
4th of July Revenue 5,000 5,000 3,694 ( 1,306)74%
Interest income 500 500 3,742 3,242748%
Total Revenue$ 448,900$ 448,900$ 322,943$ ( 125,957)72%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Personnel $ 136,406 $ 136,406 $ 67,468$ 68,93849%
120,925 120,925 36, 962 83, 96331%
Services & Supplies
Capital Outlay 380,000 380,000 468,771 (88,771)123%
Total Expenditures$ 637,331$ 637,331$ 573,202$ 152,90090%
Veteran's Memorial.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 420,523$ 420,523$ 564,363
+Net Increase (Decrease) (188,431) (188,431) (250,259)
Ending Fund Balance$ 232,092$ 232,092$ 314,104
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 40 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
RECREATIONAL PROGRAMS
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 7,980$ (20)100%
Total Revenue$ 8,000$ 8,000$ 7,980$ ( 20)100%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 6,845$ 1,15586%
Total Expenditures$ 8,000$ 8,000$ 6,845$ 1,15586%
Includes kickball, archery and babysitting classes.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 3,395$ 3,395$ 2,269
+Net Increase (Decrease) - - 1, 135
Ending Fund Balance$ 3,395$ 3,395$ 3,404
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 41 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 447,509$ 447,509$ 293,644$ 255,57966%
Interest Income 1,500 1,500 2,035 1,637136%
Total Revenue$ 449,009$ 449,009$ 295,680$ 257,21566%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1, 50025%
Auditing 1,000 1,000 1,000 -100%
Advertising 4,200 4,200 - 4,2000%
Printing 250 250 - 2500%
Schools & Training 1,000 1,000 - 1,0000%
Dues & Membership 1,050 1,050 - 1,0500%
Travel & Per Diem 422 422 - 4220%
Office Supplies 250 250 30 22012%
Miscellaneous Expense 3,500 3,500 3,535 (35)101%
EDC Projects 15,950 15,950 17,018 ( 1,068)107%
Incentive Programs 206,820 206,820 93,849 112,97145%
Paying Agent Fee 400 400 200 20050%
Debt Service 202,423 202,423 - 202,4230%
Total Expenses$ 439,265$ 439,265$ 116,131$ 323,13426%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 544,191$ 544,191$ 561,247 460
+Net Increase (Decrease) 9,744 9,744 179,548 147
Ending Working Capital$ 553,935$ 553,935$ 740,795$ 607
Debris clean-up near Hampton Inn.
Temporary parking lot.
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 42 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB
MAY 2017 FINANCIAL REPORT
TIRZ #1
Percent of Budget Year Transpired:
Year-to-Date May 201767%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Propety Tax$ 80,174 $ 80,174 $ 16,958$ (63,216)21%
Sales Tax 12,500 12,500 2, 530$ ( 9,970)20%
Total Revenue$ 92,674$ 92,674$ 19,488$ (73,186)21%
Transferred quarterly.
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Incentive Programs $ - $ - $ 7,268$ ( 7,268)0%
Total Expenses$ -$ -$ 7,268$ (7,268)N/A
Original Revised
Working CapitalYear-to-Date
BudgetBudget
Beginning Working Capital $ (379,235)
$ (383,632)$ (383,632)
+Net Increase (Decrease) 92,674 92,674 12,220
Ending Working Capital $ (367,015)
$ (290,958)$ (290,958)
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 43 of 155Meeting Date: July 11, 2017
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Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-276-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding an Interlocal Agreement for Ad Valorem Tax
Collection between the Town and Denton County for Tax Year 2017; and authorizing the Mayor or his
designee to execute all necessary documents (Staff).
Attachments:Staff Report - 2017 Denton County ILA for Ad Valorem Tax Collection.pdf
2017 Denton County ILA for Ad Valorem Tax Collection.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardinganInterlocalAgreementforAdValoremTaxCollectionbetweenthe
TownandDentonCountyforTaxYear2017;andauthorizingtheMayororhisdesigneetoexecuteallnecessary
documents (Staff).
Town CouncilPage 86 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: InterlocalAgreement for Tax Collection
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding an Interlocal Agreement (ILA) for Ad Valorem
Tax Collection between the Town and Denton County for Tax Year 2017; and authorizing the
Mayor or his designee to execute all necessary documents (Staff).
Explanation:
This ILA provides authority to Denton County to serve as the ad valorem tax assessor-collector
on behalf of the Town for the bases taxes, penalties, interest, and attorney’s fees. This
agreement also provides that Denton County will provide the effective and rollback tax rate
calculations which will be due to the Town by the 25th of July annually.
Attachments:
2017 Denton County ILA for Ad Valorem Tax Collection
Recommendation:
Staff recommends Council approval.
Page 1 of 1
Town CouncilPage 87 of 155Meeting Date: July 11, 2017
THE STATEOFTEXAS §
COUNTY OFDENTON §
INTERLOCALCOOPERATIONAGREEMENTFORTAX COLLECTION
BETWEENDENTONCOUNTY,TEXAS,AND
CITY/TOWNOF
TownofTrophyClub
THISAGREEMENT
ismadeandenteredintothis dayof
DENTONCOUNTY
201,byandbetween,apoliticalsubdivisionoftheStateof
COUNTY,City/Town
Texas,hereinafterreferredtoas","andthe
TownofTrophyClub
,
DentonCounty,Texas,alsoa
MUNICIPALITY."
political subdivision of theStateofTexas,hereinafterreferredto as"
WHEREAS,COUNTYMUNICIPALITY
andmutuallydesiretobesubjectto
the provisions of V.T.C.A. Government Code, Chapter 791, the InterlocalCooperation
Act,andV.T.C.A.,TaxCode,Section 6.24 and25.17and;
WHEREAS,MUNICIPALITYCOUNTY
has the authority tocontractwith the
COUNTYMUNICIPALITY
for the toactastaxassessorandcollectorforand
COUNTY
has the authority to so act;
NOWTHEREFORE,COUNTYMUNICIPALITY,
andforandin consideration
of the mutual promises, covenants, and agreements herein contained, do agree as follows:
1 of 14 Town CouncilPage 88 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
I.
st
TheeffectivedateofthisAgreement shall bethe1dayof October, 201.The term
ofthis Agreement shallbefor a period of oneyear,fromOctober1, 201, to and through
September30, 201. This Agreement shall beautomaticallyrenewedfor an additional one
COUNTYMUNICIPALITY
(1)yeartermat the discretionoftheand, unless written notice
oftermination isprovidedbytheterminatingpartytotheotherpartypriorto one hundred-
fifty(150)days of the expiration date ofthecurrentterm ofthe Agreement.
MUNICIPALITY
agrees to deliverthis agreementno laterthan September, 201
COUNTY
in manner requiredbyto fully executesaid
COUNTY
collectionservicesby.
II.
COUNTY
For the purposes and consideration hereinstatedandcontemplated,
MUNICIPALITY
shall provide the followingnecessaryand appropriate servicesforto
the maximumextentauthorizedbythisAgreement,withoutregardtorace,sex,religion,
color,age,disability, or national origin:
1.
COUNTY
,byandthroughits duly qualified taxassessor-collector,shall
serve as taxassessor-collectorforpsinof the
MUNICIPALITY
foradvaloremtaxcollectionfortaxyear201,andeachtaxyearfor
COUNTY
thedurationofthisAgreement.agreesto performallnecessaryadvalorem
MUNICIPALITYMUNICIPALITY
assessingandcollectingdutiesforanddoes
COUNTY
herebyexpresslyauthorizetodoandperformallactsnecessaryandproperto
MUNICIPALITY.COUNTY
assess andcollecttaxesforagreestocollect basetaxes,
penalties,interest, and attorney's fees.
2.
COUNTY
agrees to prepareandmail all current and delinquent tax
2 of 14 Town CouncilPage 89 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
statementsrequiredbystatute,supplementalchangesforapplicable property accounts,
aswellasprepareandmailany other mailingasdeemednecessaryand appropriate by
COUNTYMUNICIPALITY;
; provide daily and monthlycollection reports to
preparetaxcertificates; develop andmaintain both currentand delinquent taxrolls,
MUNICIPALITY
disburse taxmoniestodaily (business day)based on prior daytax
COUNTY
postings. agreesto approve andrefund overpayment or erroneous payment of
MUNICIPALITY
taxesforpursuant toTexasPropertyTax code Sections 31.11 and
MUNICIPALITY
31.12fromavailablecurrenttaxcollections of ; meet the
requirements of Section 26.04 of the TexasTaxCode;andto develop andmaintainsuch
other recordsandformsasare necessaryorrequiredbyState law, rules, or regulations.
COUNTY
3.furtheragreesthatitwillcalculate the effectivetaxratesand
MUNICIPALITY
rollback taxratesforandthatsuchcalculationswill be provided at
MUNICIPALITY
noadditionalcostto. Theinformation concerning theeffectiveand
rollback taxrateswill be published in the formprescribedby the Comptroller of Public
Accounts of the State of Texas,andasrequiredbySection 26.04 of V.T.C.A. Tax Code.
MUNICIPALITY
shall notify taxassessor-collector no laterthan July 25th of eachyear
MUNICIPALITY
thatwishespublication of forms or notices specifiedinthissection.
MUNICIPALITYCOUNTY
furtheragreesthatifcalculateseffectiveandrollbacktax
COUNTY MUNICIPALITY.
rates,shall publish the requirednotices on behalf of
Itis understood andagreedby the partiesthattheexpense of publicationshall be borne
MUNICIPALITYCOUNTYMUNICIPALITY’
byandthatshall provide s billing
address to the newspaper publishing the effective androllbacktaxrates.
3 of 14 Town CouncilPage 90 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
COUNTY
4.agrees, upon request, to offer guidance and the necessaryforms
for posting notices of requiredhearingandquarter-pagenoticesasrequiredby Sections
26.05 and 26.06 of V.T.C.A. Tax Code and Section 140.010 of Local Government
MUNICIPALITY
Code, ifrequestssuch 7 days in advance of the intended
COUNTY
publicationdate,agreestomanageallnotices and publications on behalf of
MUNICIPALITY MUNICIPALITY
ifrequestisreceived no later than July 25th. must
COUNTY
approve allcalculationsand notices, in the formatrequiredby, before
publicationmay proceed.Theaccuracyandtimeliness of allrequirednoticesare the
MUNICIPALITY.
responsibility of
MUNICIPALITY
5.Should vote toincreaseitstaxrate above the rollback
taxrate the required publication of noticesshall be the responsibilityof
MUNICIPALITY.
COUNTY
6.agreestodevelopandmaintainwrittenpoliciesand procedures
COUNTY
of its operation. further agreestomakeavailablefull information about the
MUNICIPALITY
operation of the County TaxOfficeto, andto promptly furnish
MUNICIPALITY
writtenreportstokeepinformed of allfinancialinformationaffecting
it.
4 of 14 Town CouncilPage 91 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
MUNICIPALITYCOUNTY
7.agreesto promptly delivertoallrecords
thatithasaccumulatedand developed in the assessmentandcollectionoftaxes,andto
cooperate infurnishing or locatingany other informationandrecordsneededby
COUNTY
to performits duties under the termsand conditions of thisAgreement.
COUNTY
8.agreestoallowanaudit of the taxrecordsof
MUNICIPALITYCOUNTY’S
inpossession during normal working hours withatleast
COUNTY
48 hours advance,written notice to.Theexpense of anyandallsuch audits
MUNICIPALITY
shall be paidby . A copyofanyandallsuchauditsshall be furnished
COUNTY.
to
MUNICIPALITY,COUNTY
9.Ifrequiredbyagreestoobtain a surety
bondfor the County TaxAssessor/Collector.Such bond will be conditioned upon the
faithfulperformance of the TaxAssessor/Collector’slawfulduties,willbemadepayable
MUNICIPALITY
toandinanamountdeterminedby the governing body of
MUNICIPALITY
.The premium foranysuch bond shall be borne solely by
MUNICIPALITY.
COUNTY
agreesthat itwill post anotice on its website,as a
10.
reminderthatdelinquenttaxpenaltieswillapply to allassessedtaxeswhicharenot
paidby January31,201.
COUNTY
agreesthatit will post to a secure websitecollectionreportsfor
11.
MUNICIPALITY
listingcurrenttaxes, delinquent taxes,penaltiesandinterest on a daily
5 of 14 Town CouncilPage 92 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
COUNTY
basis through September 30, 201.will provide monthly Maintenanceand
Operation (hereinafterreferred toas“MO”), and Interestand Sinking (hereinafter
referredtoas“IS”)collection reports; provide monthly recap reports;andprovide
monthly attorney fee collection reports.
MUNICIPALITY
12.retainsitsrighttoselectitsown delinquent tax
COUNTY
collection attorney andagreestoreasonablycooperatewith the attorney
MUNICIPALITY
selectedbyin the collection of delinquent taxesandrelatedactivities.
MUNICIPALITYCOUNTY
13.will provide withnotice of any change
incollection attorney on or before the effective date of the new collection attorney
contract.
III.
COUNTY
herebydesignates the Denton County TaxAssessor/Collectortoact
COUNTY
on behalf of the County TaxOfficeandtoserveasLiaisonforwith
MUNICIPALITY.
The County TaxAssessor/Collector, and/or his/herdesignee,shall
COUNTY
ensure the performance of alldutiesandobligations of ; shall devote sufficient
COUNTY
timeandattentiontotheexecution of saidduties on behalf of infull
compliancewith the termsand conditions ofthisAgreement;andshall provide
immediateanddirect supervision of the County TaxOfficeemployees,agents,
contractors,subcontractors, and/or laborers, ifany,in the furtherance of the purposes,
COUNTY
termsand conditions ofthisAgreementfor the mutual benefit of and
MUNICIPALITY.
6 of 14 Town CouncilPage 93 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
IV.
COUNTY
acceptsresponsibility for the acts,negligence, and/or omissions
COUNTY
relatedto property taxservice of allemployeesandagents,sub-contractors
and /or contractlaborers,andfor those actions of other persons doing work under a
COUNTY
contract or agreementwith to the extentallowedbylaw.
V.
MUNICIPALITY
accepts responsibility for the acts,negligence, and/or
MUNICIPALITY
omissions of allemployeesandagents, sub-contractors and/or
contract laborers, andfor those of all other persons doing work under a contract or
MUNICIPALITY .
agreementwithto the extentallowedbylaw
VI.
MUNICIPALITYMUNICIPALITY,
understandsandagreesthatits
employees, servants, agents,andrepresentativesshallat no timerepresentthemselvesto
COUNTY.COUNTY
be employees,servants,agents,and/orrepresentatives of
COUNTY
understands andagreesthat,itsemployees,servants,agents,and
representativesshallatnotimerepresentthemselvesto be employees,servants,agents,
MUNICIPALITY.
and/or representatives of
7 of 14 Town CouncilPage 94 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
VII.
MUNICIPALITY
For the servicesrendered during the 201taxyear,agreesto
COUNTY
payforthereceipting, bookkeeping, issuing, andmailing of taxstatementsas
follows:
th
1.The currenttaxstatementswill be mailedbyOctober 10or as soon
thereafteraspractical.Inordertoexpeditemailingoftaxstatementsthe
MUNICIPALITY
must adopt their 201taxratebySeptember 29, 201.Failure of the
MUNICIPALITY
to adopt a taxratebySeptember 29, 201maycausedelayintimely
mailing of taxstatements. Pursuant toTexasPropertyTaxCode §26.05 the
th
MUNICIPALITY
must adopt a tax rateby thelater of September 30or 60 days after the
certified appraisal rollisreceived. Failuretoadopt and deliver a taxratebythe later of
th
September30or 60 daysafter the certified appraisalrollisreceivedmayresultindelay
MUNICIPALITYMUNICIPALITY
ofprocessingandmailingtaxstatements.agreesto
assume the costsforadditional delayed taxstatements, processing and mailingas
COUNTY
determinedby. Notwithstanding the provisions of the Tax Code, if
MUNICIPALITY
failstodeliverthe adopted taxrates(M&OandI&S)to the Tax
AssessorCollectorbySeptember29, 201,itmaywillcause a delayin the publicationand
release of tax statements.
COUNTY
2.willmailan additional notice during the month of March
MUNICIPALITY
followingtheinitialmailingprovidedthathasrequestedsuchanotice
onorbeforeFebruary28.Thefeeforthisservicewillbearatenottoexceed
$0.
perstatement.
3.Atleast 30 days, but no morethan 60 days, prior to April 1st, and
COUNTY
following the initialmailing,shallmail a delinquent taxstatementmeeting the
8 of 14 Town CouncilPage 95 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
requirements of Section 33.11 of the Texas Property Tax Code tothe owner of each
parcelto the owner of eachparcel having delinquent taxes.
4.Atleast 30 days, but no morethan 60 days, prior to July 1st, andfollowingthe
COUNTY
initialmailing,willmail a delinquent taxstatementmeeting the requirements
of Section 33.07 of the TexasPropertyTax Code will be mailedto the owner of each
parcel having delinquent taxes.
st
,COUNTY
5.Foraccountswhich become delinquent on or after June 1
shallmail a delinquent taxstatementmeeting the requirements of Section 33.08 of the
TexasPropertyTaxCode to the owner of eachparcel having delinquent taxes.
6.Inevent of a successful rollback electionwhichtakesplaceaftertaxbillsfor
MUNICIPALITYMUNICIPALITYCOUNTY
havebeenmailed,agreestopaya
COUNTY
programmingchargeof$5,000.00.willmailcorrectedstatementstotheownerof
COUNTY
eachparcel.willchargeafeeforthisserviceataratenottoexceed
$0.
perstatementpursuanttoPropertyTaxCodeSection26.07(f).Whena refundis
COUNTY
requiredperPropertyTaxCodeSection26.07(g),willchargea$.25processing
feepercheck,inadditiontothecorrectedstatementmailingcosts.Issuanceof refunds, inthe
COUNTY.
eventofasuccessfulrollbackelection,willbetheresponsibilityof the
MUNICIPALITY
will bebilled for therefunds, postage andprocessingfees.
MUNICIPALITYCOUNTY
7.understands andagreesthatwill, no laterthan
st
MUNICIPALITY
January 31,deductfromcurrentcollections o f t h e the “TotalCost”of
providing allservicesdescribedinparagraphs 1-5 above.This“TotalCost” includes any
suchservicesthat have not yetbeenperformedat the time of deduction. The“TotalCost”
of providing allservicesdescribedinparagraphs 1-5 above shall be the totalof:
9 of 14 Town CouncilPage 96 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
MUNICIPALITY’s
xthetotalnumberofparcelslistedonSeptember30, 201
COUNTY
Intheeventthat a rollback electionasdescribedinparagraph 6 takesplace,
MUNICIPALITY
shallbillfor the applicableprogrammingcharge,check processing
MUNICIPALITYCOUNTY
fees, refunds paid, and refund postagecosts.shall pay all
billedamountswithin 30 days of itsreceipt of saidbill.In the eventcostsforadditional
delayedtaxstatements,processingandmailingareincurredasdescribedinparagraph 1,
COUNTYMUNICIPALITYMUNICIPALITY
shallbillforsuchamounts.shallpay
COUNTY
allsuchbilledamountswithin 30 days of its receipt of saidbill.
MUNICIPALITYCOUNTY
8.further understands andagreesthat(atits
MUNICIPALITY
sole discretion) mayincreaseordecrease the amounts chargedtofor
COUNTY
anyrenewalyear of thisAgreement, provided thatgiveswrittennoticeto
MUNICIPALITY
sixty(60)days prior to the expirationdate of the initialterm of the
Agreement.The County BudgetOfficeestablishescollectionrates annually based on a
COUNTY
survey ofactual annual costsincurredbytheinperformingtaxcollection
services.Thecollectionrateforeachyearis approved by County Commissioners’ Court.
Allentitiesare assessedthe same per parcelcollectionrate.
VIII.
COUNTY
agreestoremitalltaxes,penalties,andinterestcollected on
MUNICIPALITY'sMUNICIPALITY’s
behalf andto deposit such funds into the
depositoriesas designated:
10 of 14 Town CouncilPage 97 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
1.For deposits of tax,penalties,andinterest, payment shall be bywire
MUNICIPALITY
transfer or ACHtodepository accountsonly,andsegregatedintothe
appropriate MOandISaccounts.Onlyin the event of failure of electronictransfer
protocolwill a checkfor deposits of tax,penaltyandinterest be sentby mailto
MUNICIPALITY
.
MUNICIPALITYCOUNTY,
2.Ifuses the same depository asthe deposits
of tax, penaltyandinterest shall be by deposit transfer.
COUNTY
3.Inanticipation of renewal of thisAgreement,further agrees
that deposits will be madedaily through September 30, 201Itisexpressly understood,
COUNTY
however, thatthis obligation of shall not survive termination of this
Agreement, whetherbytermination byeitherparty or byfailureof the partiestorenew
this Agreement.
COUNTY
4.Ineventthatexperiences shortage incollectionsas a result
MUNICIPALITYMUNICIPALITY
of an outstanding tax debt of , the agrees a
COUNTY
payment in theamount of shortage shall be madebycheckor ACHto
within 15 daysafter notification of suchshortage.
IX.
In the event of termination, the withdrawingpartyshall be obligatedtomakesuch
payments asarerequiredby thisAgreementthrough the balance of the taxyearinwhich
COUNTY
notice isgiven.shall be obligated to provide servicespursuanttothis
Agreement, during such period.
11 of 14 Town CouncilPage 98 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
X.
MUNICIPALITY
ThisAgreementrepresents the entireagreementbetweenand
COUNTY
andsupersedesall prior negotiations, representations, and/or agreements,
eitherwritten or oral.ThisAgreementmaybeamendedonlybywritten instrument
MUNICIPALITYCOUNTY
signedby the governing bodies of both andor those
authorized to sign on behalf of those governing bodies.
XI.
Anyandallwrittennoticesrequired to be given under this Agreement shall be delivered
or mailed to the listedaddresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
MUNICIPALITY:
TownofTrophyClub
The City/Town of
100MunicipalDrive
Address:
TrophyClub,TX76262
City,State,Zip:
682-831-4600
akarkauskas@trophyclub.org
Telephone:Email:
12 of 14 Town CouncilPage 99 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
XII.
AmberKarkauskas
MUNICIPALITY
herebydesignatestoact on behalf
MUNICIPALITYMUNICIPALITY
of , andtoserveasLiaisonfortoensure the
MUNICIPALITY
performance of alldutiesandobligations of asstatedinthis
MUNICIPALITY
Agreement.’s designee shall devote sufficienttimeandattentionto
MUNICIPALITY
the execution of saidduties on behalf of infullcompliancewith the
termsandconditions of thisAgreement;shall provide immediateanddirectsupervision
MUNICIPALITY
of the employees,agents,contractors,subcontractors, and/or laborers,
ifany,in the furtherance of the purposes, termsand conditions of thisAgreementfor the
MUNICIPALITYCOUNTY.
mutual benefit of and
XIII.
In the eventthatany portion of thisAgreementshall be found to be contraryto
law,itis the intent of the partiesthat the remaining portions shallremainvalidandinfull
force andeffect to the extent possible.
XIV.
The undersigned officersand/oragents of the partiesare the properly authorized
officialsand have the necessary authority toexecutethisagreement on behalf of the
parties.Eachpartyherebycertifiesto the otherthatanyresolutionsnecessaryforthis
Agreement have been duly passedandare now infullforce andeffect.
Executed in duplicate originalsthis,day of201.
13 of 14 Town CouncilPage 100 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
COUNTYMUNICIPALITY
Denton County Town/City:
TownofTrophyClub
110 West Hickory Address:
100MunicipalDrive
Denton, Texas 76201 City,State,Zip:
TrophyClub,TX76262
BY:BY:
Honorable MaryHornName:
Denton County Judge Title:
ATTEST: ATTEST:
BY:BY:
Juli Luke
Name
Title
Denton County Clerk
APPROVED FORMAND CONTENT:APPROVED ASTO FORM:
Michelle French
Denton County Denton County Assistant
TaxAssessor/CollectorDistrict Attorney
14 of 14 Town CouncilPage 101 of 155 2017-2018 INTERLOCAL AGREEMENT Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-277-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection
between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2017
(Infrastructure Assessment); and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
Attachments:Staff Report - 2017 Denton County ILA for Public Improvement Assessment.pdf
2017 Denton County ILA for Public Improvement Assessment.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardinganInterlocalAgreementforAssessmentCollectionbetweentheTown
andDentonCountyfortheTrophyClubPublicImprovementDistrictNo.1for2017(InfrastructureAssessment);and
authorizing the Mayor or his designee to execute all necessary documents (Staff).
Town CouncilPage 102 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: InterlocalAgreement for Public Improvement Assessment
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding an Interlocal Agreement for Assessment
Collection between the Town and Denton County for the Trophy Club Public Improvement
District No. 1 for 2017 (Infrastructure Assessment); and authorizing the Mayor or his designee
to execute all necessary documents (Staff).
Explanation:
This ILA provides authority to Denton County to serve as the assessor-collector on behalf of the
District for base assessments, as well as penalties, interest, and attorney’s fees.
Attachments:
2017 Denton County ILA for Public Improvement Assessment
Recommendation:
Staff recommends Council approval.
Page 1 of 1
Town CouncilPage 103 of 155Meeting Date: July 11, 2017
THE STATE OF TEXAS
§
COUNTY OF DENTON
§
INTERLOCAL COOPERATION AGREEMENT FOR PUBLIC IMPROVEMENT ASSESSMENT
COLLECTION BETWEEN DENTON COUNTY, TEXAS AND
TrophyClubPID1
PUBLIC IMPROVEMENT DISTRICT
_______________________________________________
THIS AGREEMENT
is made and entered into this ____________ day of ___________,
DENTON COUNTY
20by and between , a political subdivision of the State of Texas,
COUNTY
hereinafter referred to as "," and TrophyClub , Denton County,
,CITY/TOWN."
Texasalso a political subdivision of the State of Texas, hereinafter referred to as "
WHEREAS, COUNTY CITY/TOWN
and mutually desire to be subject to the provisions
of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act; and
WHEREAS,
pursuant to Chapter372 of theTexasLocalGovernmentCode,SubchapterA,
TrophyClubPID1
CITY/TOWN
has created
DISTRICT
hereinafterreferredtoas“,”andhasleviedspecialassessmentsonpropertieswithin
CITY/TOWN,
theboundariesoftheand;
WHEREAS, , CITY/TOWN
pursuant to §372.0175 of the Texas Local Government Code
COUNTY CITY/TOWN
has the authority to contract with the to perform the duties ofrelating to
DISTRICT
collectionof special assessments levied by under Chapter 372, Subchapter A; and
NOW THEREFORE, COUNTY CITY/TOWN,
and for and in consideration of the mutual
promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date ofthisAgreement shall bethe1dayofOctober,201. The termof
st
thisAgreementshallbeforaperiod of oneyear,fromOctober1, 201, toandthrough
September30,
1 of 10 Town CouncilPage 104 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
II.
COUNTY
For the purposes and consideration herein stated and contemplated, shall provide
CITY/TOWN
the following necessary and appropriate services for to the maximum extent
authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national
origin:
COUNTY
1., by and through its duly qualified tax assessor-collector, shall collect
DISTRICTCITY/TOWN
assessmentsfortax year 201.does hereby expressly authorize
COUNTY COUNTY CITY/TOWN
andagreesto do and perform for all acts necessary and proper
DISTRICT. COUNTY
to collectsaid assessmentsagrees to collect base assessments, penalties,
interest, and attorney's fees.
COUNTY
2.agrees to prepare and mail all assessment statements (includedon the tax
CITY/TOWN,
statement for each parcel,provide monthly collection reports to maintain both
CITY/TOWN
current and delinquent assessment rolls,disburse assessment monies to daily
(business day) based on prior day assessment postings,and to develop and maintain such other
records and forms as are necessary or required by State law, rules or regulations.
COUNTYDISTRICT
3.If determines, based on assessment roll, that a person erred in
DISTRICT
payingaassessment by making a duplicate payment or payment on the wrong account,
COUNTY
agrees to refund the payment to the person who erred in makingit from current
DISTRICT COUNTY
assessment collections.agrees that such refundwillbe made as soon as
COUNTY
practicable after discovers the erroneous payment. The refund shall be accompanied by a
description of the property subject to the assessmentsufficient to identify the property. If the
COUNTY
property is assigned an account number, shall include that number.
COUNTYDISTRICT
4.If determines, based on assessment roll, that there has been
DISTRICTCOUNTY
an overpayment of a assessment, shall send the owner a refund application.
COUNTY
Upon owner’s return of the accurate and fully completed refund application, will issue,
DISTRICT
from current assessment collections, a refund of the overpayment.
COUNTY
5.agrees to develop and maintain written policies andprocedures of its
COUNTY
operation. further agrees to make available full information about the operation of the
2 of 10 Town CouncilPage 105 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
CITY/TOWNCITY/TOWN
County Tax Office to , and to promptly furnish written reports to keep
informed of all financial information affecting it.
CITY/TOWN COUNTY
6.agrees to promptly deliver to all records that it has
accumulated and developed in the collection of assessments, and to cooperate in furnishing or
COUNTY
locating any other information and records needed by to perform its duties under the
terms and conditions of this Agreement.
COUNTY
7.agrees to allow an audit of the assessment collection records of
CITY/TOWN COUNTY’S
in possession during normal working hours with at least 48 hours
COUNTY
advance, written notice to . The expense of any and all such audits shall be paid by
CITY/TOWNCOUNTY.
. A copy of any and all such audits shall be furnished to
8.
COUNTY
agrees that it will post a notice on its website, as a reminder that
delinquent assessment penalties will apply to all assessments which are not paid by January 31, 201.
COUNTY
9.agrees that it will post to a secure website collection reports for
CITY/TOWN
listing current assessments, delinquent assessments, and penalties and interest on a
COUNTY
daily basis through September 30, 201 willprovide monthly collection reports,
monthly recap reports, and monthly attorney fee collection reports.
CITY/TOWN
retains its right to select its own delinquent assessment/collection
10.
COUNTY CITY/TOWN
attorney and agrees to reasonably cooperate with the attorney selected by
in the collection of delinquent assessments and related activities.
CITY/TOWN COUNTY
11.will provide with notice of any change in collection
attorney on or before the effective date of the new collection attorney contract.
3 of 10 Town CouncilPage 106 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
III.
COUNTY
hereby designates the Denton County Tax Assessor/ Collector to act on behalf of
COUNTY CITY/TOWN.
the County Tax Office and to serve as Liaison for with The County Tax
Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and
COUNTY
obligations of ; shall devote sufficient time and attention to the execution of said duties on
COUNTY
behalf of in full compliance with the terms and conditions of this Agreement; and shall
provide immediate and direct supervision of the County Tax Office employees, agents, contractors,
subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
COUNTY CITY/TOWN.
Agreement for the mutual benefit of and
IV.
COUNTY CITY/TOWN CITY/TOWN
It is understood and agreed between and that the ,
COUNTY
in performing its obligations hereunder, is acting independently, and the assumes no
responsibility or liabilities in connection therewith to third parties. It is further understood and agreed
COUNTY CITY/TOWN COUNTY
between and that the , in performing its obligations hereunder,
CITY/TOWN
is acting independently, and the assumes no responsibilities in connection therewith
AGREEMENT
to third parties. Nothing in this is intended to benefit any third party beneficiary.
CITY/TOWN COUNTY
agrees that it will protect, defend, indemnify, and hold harmless and all of
its officers, agents, and employees from and against all claims, demands, causes of action, damages,
judgments, losses and expenses, including attorney’s fees, of whatsoever nature, character, or
description that any person or entity has or may have arising from or on account of any injuries or
damages received or sustained by person, persons, or property, on account of or arising out of, or in
connection with the performance of the services, including without limiting the generality of the
CITY/TOWN
foregoing, any negligent act or omission of the or any employee, officer, agent,
CITY/TOWN
subcontractor, servant, invitee, or assignee of the in the execution or performance of
AGREEMENTAGREEMENT
this . This provision shall survive the termination of this .
4 of 10 Town CouncilPage 107 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
V.
COUNTY COUNTY
accepts responsibility for the acts, negligence, and/or omissions of all
employees and agents, sub-contractors and /or contract laborers, and for those actions of other
COUNTY
persons doing work under a contract or agreement with to the extent allowed by law.
VI.
CITY/TOWN
accepts responsibility for the acts, negligence, and/or omissions of all
CITY/TOWN
employees and agents, sub-contractors and/or contract laborers, and for those of all
CITY/TOWN
other persons doing work under a contract or agreement with to the extent allowed by
.
law
VII.
CITY/TOWN CITY/TOWN,
understands and agrees thatits employees, servants, agents,
and representatives shall at no time represent themselves to be employees, servants, agents, and/or
COUNTY. COUNTY COUNTY
representatives of understands and agrees that , its employees,
servants, agents, and representatives shall at no time represent themselves to be employees, servants,
CITY/TOWN.
agents, and/or representatives of
VIII.
CITY/TOWN
For the services rendered during the 201assessmentyear,agreesto
COUNTY
payfor the receipting, bookkeeping, issuing, and mailing of assessment statements as
follows:
The currentassessmentstatements will be mailed byOctoberor as
1.
CITY/TOWNCOUNTY
thereafter as practical. If does not provide withan assessment
CITY/TOWN’s
rollidentifying the assessments levied bygoverning body under Local
COUNTY
GovernmentCode Section 372.017 on or before September 10, 201,maycharge a
$5,000.00 late processing fee, plus the per statement fee not to exceedeach. The assessment
roll is to be in the form of a spreadsheet as required by the Tax Assessor/Collector and
.
deliveredto the Tax Assessor/Collector; delivery may be by CD, or FTPAll assessments
become due on receipt of the tax statement each year.
5 of 10 Town CouncilPage 108 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
2.All unpaid assessments become delinquent on February 1of the yearfollowing the
st
assessment year. Penalty and interest fees accrue at the same rate and time schedule as the same
.
year’s ad valorem property tax. (Tax Code, Section 31.02(a), and 33.01(a))
3.Delinquent assessment collection attorneys become involved at the same times as do
the delinquent ad valorem property tax attorneys. (Tax Code, Sections 6.30, 33.07, 33.08, 33.11, and
33.48)
4.An additional notice will be sent during the month of March following theinitial
CITY/TOWN
mailingprovidedthathasrequestedsuch a noticeon or before February28
Thefeefor this servicewillbearate not to exceed .
5.At least 30 days, but no more than 60 days, prior to April 1st, andfollowing the
initial mailing, a delinquent assessment statement meeting the requirements of Section 33.11 of the
Texas Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
6.At least 30 days, but no more than 60 days, prior to July 1st, and followingthe initial
mailing, a delinquent assessment statement meeting the requirements of Section 33.07 of the Texas
Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
, COUNTY
shall mail a
7.For accounts which become delinquent on or after June 1
st
delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code
to the owner of each parcel having delinquent assessments.
DISTRICT
8.In the event levies a supplemental assessment by order of its governing
CITY/TOWN
body after the assessment statements have already been mailed, shall provide
COUNTYDISTRICT’S
with an updated assessment roll identifying the assessments levied by
governing body under Local Government Code Section 372.017, as corrected by any
CITY/TOWN
supplementalassessments levied by its governing body under Section 372.019.
COUNTYCOUNTY
agreesa programming of $5,000.00. will mail corrected
statements to the owner of each affected parcel. County will charge a fee for preparing and
mailing will be at rate not to exceed per corrected statement.
6 of 10 Town CouncilPage 109 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
CITY/TOWNCOUNTY
9.understandsand agrees thatwill, no later than January 31,
DISTRICT
deduct from current collections of the “Total Cost” of providing all services described
in paragraphs 1- above. This “Total Cost” includes any such services that have not yet been
performedat the time of deduction. The “Total Cost” of providing all services described in
paragraphs 1- above shall be the total of:
$0.DISTRICT
x the total number of parcels on Assessment Roll as reported on
September 30, 201. In the event costs for
additional delayed tax statements, processing and mailing are incurred as described in paragraph 1,
COUNTYCITY/TOWN
shall billforsuch amounts.
CITY/TOWN COUNTY
further understands and agrees that (at itssole discretion) may increase or
CITY/TOWN
decrease the amounts charged to for any renewal year of this Agreement, provided
COUNTY CITY/TOWN
that gives written notice to sixty (60) days prior to the expiration date of
the initial term of the Agreement. The County Budget Office establishes collection rates annually
COUNTY
based on a survey of actual annual costs incurred by the in performing tax collection
services. The collection rate for each year is approved by County Commissioners’ Court. All entities
are assessed the same per parcel collection rate.
IX.
COUNTY CITY/TOWN
agrees to remit all assessments, penalties, and interest collected on
CITY/TOWN
behalf and to deposit such funds into the depositories, as designated:
For deposits of assessments, penalties, and interest, payment shall be bywire transfer
1.
CITY/TOWN
or ACH to depository accounts only. Only in the event of failure of electronic transfer
protocol will a check for deposits of assessments, penalty and interest be sent by mail to
CITY/TOWN.
7 of 10 Town CouncilPage 110 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
CITY/TOWN COUNTY,
2.If uses the same depositoryas the depositsassessments,
penalty and interest shall be by deposit transfer.
COUNTY
3.In anticipation of renewal of this Agreement, further agreesthat deposits
will be made daily through September 30, 201. It is expressly understood, however, that
COUNTY
thisobligation of shall not survive termination of this Agreement, whether by
termination by either party or by failure of the parties to renew this Agreement.
COUNTY
4.In event that experiences shortage in collections as a result of anoutstanding
CITY/TOWNCITY/TOWN
assessment debt of, the agreesapaymentintheamountofshortage
COUNTY
shallbemade by check or ACHtowithin15 days after notification ofsuch shortage.
X.
In the event of termination, the withdrawing party shall be obligated to make such payments
as are required by this Agreement through the balance of the assessment year in which notice is
COUNTY
given. shall be obligated to provide services pursuant to this Agreement, during such
period.
XI.
CITY/TOWN COUNTY
This Agreement represents the entire agreement between and and
supersedes all prior negotiations, representations, and/or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by the governing bodies of both
CITY/TOWN COUNTY
and or those authorized to sign on behalf of those governing bodies.
XII.
Any and all written notices required to be given under this Agreement shall be delivered or
mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
8 of 10 Town CouncilPage 111 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
TrophyClub
CITY/TOWN:
_______________________________________
100MunicipalDrive
Address: ____________________________________________
TrophyClub,TX76262
City, State, Zip: _______________________________________
akarkauskas@trophyclub.org
682-831-4600
Telephone: _________________ Email: ______________________________
XIII.
AmberKarkauskas
CITY/TOWN
hereby designates __________________________ to act on behalf of
CITY/TOWNCITY/TOWN
, and to serve as Liaison for to ensure the performance of all duties and
CITY/TOWN CITY/TOWN
obligations of as stated in this Agreement. designee shall devote
CITY/TOWN
sufficient time and attention to the execution of said duties on behalf of in full
compliance with the terms and conditions of this Agreement; shall provide immediate and direct
CITY/TOWN
supervision of the employees, agents, contractors, subcontractors, and/or laborers, if
any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit
CITY/TOWN COUNTY.
of and
XIV.
In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of
the parties that the remaining portions shall remain valid and in full force and effect to the extent
possible.
XV.
The undersigned officers and/or agents of the parties are the properly authorized officials and have
the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies
to the other that any resolutions necessary for this Agreement have been duly passed and are now in
full force and effect.
Executedin duplicate originalsthis _________day of_________________ 201.
9 of 10 Town CouncilPage 112 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
COUNTY CITY/TOWN
Denton County ______________________________
TrophyClub
110 West Hickory Address: ______________________
100MunicipalDrive
Denton, Texas 76201 City, State, Zip: ________________
TrophyClub,TX76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title:_________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Name_________________________
Juli Luke
Title__________________________
Denton County Clerk
APPROVEDASTOFORM:
APPROVED FORM AND CONTENT:
______________________________
_______________________________
Michelle French
Denton County
Denton County Assistant District Attorney
Tax Assessor/Collector
10 of 10 Town CouncilPage 113 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-278-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding an Interlocal Agreement for Assessment Collection
between the Town and Denton County for the Trophy Club Public Improvement District No. 1 for 2017
(Emergency Services Assessment - Fire Service); and authorizing the Mayor or his designee to
execute all necessary documents (Staff).
Attachments:Staff Report - 2017 Denton County ILA for Assessment Collection PID1 ESD.pdf
2017 Denton County ILA for Assessment Collection PID1 ESD.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
ConsiderandtakeappropriateactionregardinganInterlocalAgreementforAssessmentCollectionbetweentheTown
andDentonCountyfortheTrophyClubPublicImprovementDistrictNo.1for2017(EmergencyServicesAssessment-
Fire Service); and authorizing the Mayor or his designee to execute all necessary documents (Staff).
Town CouncilPage 114 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: InterlocalAgreement forAssessment Collection
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding an Interlocal Agreement for Assessment
Collection between the Town and Denton County for the Trophy Club Public Improvement
District No. 1 for 2017 (Emergency Services Assessment – Fire Service); and authorizing the
Mayor or his designee to execute all necessary documents (Staff).
Explanation:
This ILA provides authority to Denton County to serve as the assessor-collector on behalf of the
District for base assessments, as well as penalties, interest, and attorney’s fees.
Attachments:
2017 Denton County ILA for Assessment Collection PID1 ESD
Recommendation:
Staff recommends Council approval.
Page 1 of 1
Town CouncilPage 115 of 155Meeting Date: July 11, 2017
THE STATE OF TEXAS
§
COUNTY OF DENTON
§
INTERLOCAL COOPERATION AGREEMENT FOR PUBLIC IMPROVEMENT ASSESSMENT
COLLECTION BETWEEN DENTON COUNTY, TEXAS AND
TrophyClubPID1
PUBLIC IMPROVEMENT DISTRICT
_______________________________________________
THIS AGREEMENT
is made and entered into this ____________ day of ___________,
DENTON COUNTY
20by and between , a political subdivision of the State of Texas,
COUNTY
hereinafter referred to as "," and TrophyClub , Denton County,
,CITY/TOWN."
Texasalso a political subdivision of the State of Texas, hereinafter referred to as "
WHEREAS, COUNTY CITY/TOWN
and mutually desire to be subject to the provisions
of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act; and
WHEREAS,
pursuant to Chapter372 of theTexasLocalGovernmentCode,SubchapterA,
TrophyClubPID1
CITY/TOWN
has created
DISTRICT
hereinafterreferredtoas“,”andhasleviedspecialassessmentsonpropertieswithin
CITY/TOWN,
theboundariesoftheand;
WHEREAS, , CITY/TOWN
pursuant to §372.0175 of the Texas Local Government Code
COUNTY CITY/TOWN
has the authority to contract with the to perform the duties ofrelating to
DISTRICT
collectionof special assessments levied by under Chapter 372, Subchapter A; and
NOW THEREFORE, COUNTY CITY/TOWN,
and for and in consideration of the mutual
promises, covenants, and agreements herein contained, do agree as follows:
I.
The effective date ofthisAgreement shall bethe1dayofOctober,201. The termof
st
thisAgreementshallbeforaperiod of oneyear,fromOctober1, 201, toandthrough
September30,
1 of 10 Town CouncilPage 116 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
II.
COUNTY
For the purposes and consideration herein stated and contemplated, shall provide
CITY/TOWN
the following necessary and appropriate services for to the maximum extent
authorized by this Agreement, without regard to race, sex, religion, color, age, disability, or national
origin:
COUNTY
1., by and through its duly qualified tax assessor-collector, shall collect
DISTRICTCITY/TOWN
assessmentsfortax year 201.does hereby expressly authorize
COUNTY COUNTY CITY/TOWN
andagreesto do and perform for all acts necessary and proper
DISTRICT. COUNTY
to collectsaid assessmentsagrees to collect base assessments, penalties,
interest, and attorney's fees.
COUNTY
2.agrees to prepare and mail all assessment statements (includedon the tax
CITY/TOWN,
statement for each parcel,provide monthly collection reports to maintain both
CITY/TOWN
current and delinquent assessment rolls,disburse assessment monies to daily
(business day) based on prior day assessment postings,and to develop and maintain such other
records and forms as are necessary or required by State law, rules or regulations.
COUNTYDISTRICT
3.If determines, based on assessment roll, that a person erred in
DISTRICT
payingaassessment by making a duplicate payment or payment on the wrong account,
COUNTY
agrees to refund the payment to the person who erred in makingit from current
DISTRICT COUNTY
assessment collections.agrees that such refundwillbe made as soon as
COUNTY
practicable after discovers the erroneous payment. The refund shall be accompanied by a
description of the property subject to the assessmentsufficient to identify the property. If the
COUNTY
property is assigned an account number, shall include that number.
COUNTYDISTRICT
4.If determines, based on assessment roll, that there has been
DISTRICTCOUNTY
an overpayment of a assessment, shall send the owner a refund application.
COUNTY
Upon owner’s return of the accurate and fully completed refund application, will issue,
DISTRICT
from current assessment collections, a refund of the overpayment.
COUNTY
5.agrees to develop and maintain written policies andprocedures of its
COUNTY
operation. further agrees to make available full information about the operation of the
2 of 10 Town CouncilPage 117 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
CITY/TOWNCITY/TOWN
County Tax Office to , and to promptly furnish written reports to keep
informed of all financial information affecting it.
CITY/TOWN COUNTY
6.agrees to promptly deliver to all records that it has
accumulated and developed in the collection of assessments, and to cooperate in furnishing or
COUNTY
locating any other information and records needed by to perform its duties under the
terms and conditions of this Agreement.
COUNTY
7.agrees to allow an audit of the assessment collection records of
CITY/TOWN COUNTY’S
in possession during normal working hours with at least 48 hours
COUNTY
advance, written notice to . The expense of any and all such audits shall be paid by
CITY/TOWNCOUNTY.
. A copy of any and all such audits shall be furnished to
8.
COUNTY
agrees that it will post a notice on its website, as a reminder that
delinquent assessment penalties will apply to all assessments which are not paid by January 31, 201.
COUNTY
9.agrees that it will post to a secure website collection reports for
CITY/TOWN
listing current assessments, delinquent assessments, and penalties and interest on a
COUNTY
daily basis through September 30, 201 willprovide monthly collection reports,
monthly recap reports, and monthly attorney fee collection reports.
CITY/TOWN
retains its right to select its own delinquent assessment/collection
10.
COUNTY CITY/TOWN
attorney and agrees to reasonably cooperate with the attorney selected by
in the collection of delinquent assessments and related activities.
CITY/TOWN COUNTY
11.will provide with notice of any change in collection
attorney on or before the effective date of the new collection attorney contract.
3 of 10 Town CouncilPage 118 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
III.
COUNTY
hereby designates the Denton County Tax Assessor/ Collector to act on behalf of
COUNTY CITY/TOWN.
the County Tax Office and to serve as Liaison for with The County Tax
Assessor/Collector, and/or his/her designee, shall ensure the performance of all duties and
COUNTY
obligations of ; shall devote sufficient time and attention to the execution of said duties on
COUNTY
behalf of in full compliance with the terms and conditions of this Agreement; and shall
provide immediate and direct supervision of the County Tax Office employees, agents, contractors,
subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this
COUNTY CITY/TOWN.
Agreement for the mutual benefit of and
IV.
COUNTY CITY/TOWN CITY/TOWN
It is understood and agreed between and that the ,
COUNTY
in performing its obligations hereunder, is acting independently, and the assumes no
responsibility or liabilities in connection therewith to third parties. It is further understood and agreed
COUNTY CITY/TOWN COUNTY
between and that the , in performing its obligations hereunder,
CITY/TOWN
is acting independently, and the assumes no responsibilities in connection therewith
AGREEMENT
to third parties. Nothing in this is intended to benefit any third party beneficiary.
CITY/TOWN COUNTY
agrees that it will protect, defend, indemnify, and hold harmless and all of
its officers, agents, and employees from and against all claims, demands, causes of action, damages,
judgments, losses and expenses, including attorney’s fees, of whatsoever nature, character, or
description that any person or entity has or may have arising from or on account of any injuries or
damages received or sustained by person, persons, or property, on account of or arising out of, or in
connection with the performance of the services, including without limiting the generality of the
CITY/TOWN
foregoing, any negligent act or omission of the or any employee, officer, agent,
CITY/TOWN
subcontractor, servant, invitee, or assignee of the in the execution or performance of
AGREEMENTAGREEMENT
this . This provision shall survive the termination of this .
4 of 10 Town CouncilPage 119 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
V.
COUNTY COUNTY
accepts responsibility for the acts, negligence, and/or omissions of all
employees and agents, sub-contractors and /or contract laborers, and for those actions of other
COUNTY
persons doing work under a contract or agreement with to the extent allowed by law.
VI.
CITY/TOWN
accepts responsibility for the acts, negligence, and/or omissions of all
CITY/TOWN
employees and agents, sub-contractors and/or contract laborers, and for those of all
CITY/TOWN
other persons doing work under a contract or agreement with to the extent allowed by
.
law
VII.
CITY/TOWN CITY/TOWN,
understands and agrees thatits employees, servants, agents,
and representatives shall at no time represent themselves to be employees, servants, agents, and/or
COUNTY. COUNTY COUNTY
representatives of understands and agrees that , its employees,
servants, agents, and representatives shall at no time represent themselves to be employees, servants,
CITY/TOWN.
agents, and/or representatives of
VIII.
CITY/TOWN
For the services rendered during the 201assessmentyear,agreesto
COUNTY
payfor the receipting, bookkeeping, issuing, and mailing of assessment statements as
follows:
The currentassessmentstatements will be mailed byOctoberor as
1.
CITY/TOWNCOUNTY
thereafter as practical. If does not provide withan assessment
CITY/TOWN’s
rollidentifying the assessments levied bygoverning body under Local
COUNTY
GovernmentCode Section 372.017 on or before September 10, 201,maycharge a
$5,000.00 late processing fee, plus the per statement fee not to exceedeach. The assessment
roll is to be in the form of a spreadsheet as required by the Tax Assessor/Collector and
.
deliveredto the Tax Assessor/Collector; delivery may be by CD, or FTPAll assessments
become due on receipt of the tax statement each year.
5 of 10 Town CouncilPage 120 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
2.All unpaid assessments become delinquent on February 1of the yearfollowing the
st
assessment year. Penalty and interest fees accrue at the same rate and time schedule as the same
.
year’s ad valorem property tax. (Tax Code, Section 31.02(a), and 33.01(a))
3.Delinquent assessment collection attorneys become involved at the same times as do
the delinquent ad valorem property tax attorneys. (Tax Code, Sections 6.30, 33.07, 33.08, 33.11, and
33.48)
4.An additional notice will be sent during the month of March following theinitial
CITY/TOWN
mailingprovidedthathasrequestedsuch a noticeon or before February28
Thefeefor this servicewillbearate not to exceed .
5.At least 30 days, but no more than 60 days, prior to April 1st, andfollowing the
initial mailing, a delinquent assessment statement meeting the requirements of Section 33.11 of the
Texas Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
6.At least 30 days, but no more than 60 days, prior to July 1st, and followingthe initial
mailing, a delinquent assessment statement meeting the requirements of Section 33.07 of the Texas
Property Tax Code will be mailed to the owner of each parcel having delinquent assessments.
, COUNTY
shall mail a
7.For accounts which become delinquent on or after June 1
st
delinquent tax statement meeting the requirements of Section 33.08 of the Texas Property Tax Code
to the owner of each parcel having delinquent assessments.
DISTRICT
8.In the event levies a supplemental assessment by order of its governing
CITY/TOWN
body after the assessment statements have already been mailed, shall provide
COUNTYDISTRICT’S
with an updated assessment roll identifying the assessments levied by
governing body under Local Government Code Section 372.017, as corrected by any
CITY/TOWN
supplementalassessments levied by its governing body under Section 372.019.
COUNTYCOUNTY
agreesa programming of $5,000.00. will mail corrected
statements to the owner of each affected parcel. County will charge a fee for preparing and
mailing will be at rate not to exceed per corrected statement.
6 of 10 Town CouncilPage 121 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
CITY/TOWNCOUNTY
9.understandsand agrees thatwill, no later than January 31,
DISTRICT
deduct from current collections of the “Total Cost” of providing all services described
in paragraphs 1- above. This “Total Cost” includes any such services that have not yet been
performedat the time of deduction. The “Total Cost” of providing all services described in
paragraphs 1- above shall be the total of:
$0.DISTRICT
x the total number of parcels on Assessment Roll as reported on
September 30, 201. In the event costs for
additional delayed tax statements, processing and mailing are incurred as described in paragraph 1,
COUNTYCITY/TOWN
shall billforsuch amounts.
CITY/TOWN COUNTY
further understands and agrees that (at itssole discretion) may increase or
CITY/TOWN
decrease the amounts charged to for any renewal year of this Agreement, provided
COUNTY CITY/TOWN
that gives written notice to sixty (60) days prior to the expiration date of
the initial term of the Agreement. The County Budget Office establishes collection rates annually
COUNTY
based on a survey of actual annual costs incurred by the in performing tax collection
services. The collection rate for each year is approved by County Commissioners’ Court. All entities
are assessed the same per parcel collection rate.
IX.
COUNTY CITY/TOWN
agrees to remit all assessments, penalties, and interest collected on
CITY/TOWN
behalf and to deposit such funds into the depositories, as designated:
For deposits of assessments, penalties, and interest, payment shall be bywire transfer
1.
CITY/TOWN
or ACH to depository accounts only. Only in the event of failure of electronic transfer
protocol will a check for deposits of assessments, penalty and interest be sent by mail to
CITY/TOWN.
7 of 10 Town CouncilPage 122 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
CITY/TOWN COUNTY,
2.If uses the same depositoryas the depositsassessments,
penalty and interest shall be by deposit transfer.
COUNTY
3.In anticipation of renewal of this Agreement, further agreesthat deposits
will be made daily through September 30, 201. It is expressly understood, however, that
COUNTY
thisobligation of shall not survive termination of this Agreement, whether by
termination by either party or by failure of the parties to renew this Agreement.
COUNTY
4.In event that experiences shortage in collections as a result of anoutstanding
CITY/TOWNCITY/TOWN
assessment debt of, the agreesapaymentintheamountofshortage
COUNTY
shallbemade by check or ACHtowithin15 days after notification ofsuch shortage.
X.
In the event of termination, the withdrawing party shall be obligated to make such payments
as are required by this Agreement through the balance of the assessment year in which notice is
COUNTY
given. shall be obligated to provide services pursuant to this Agreement, during such
period.
XI.
CITY/TOWN COUNTY
This Agreement represents the entire agreement between and and
supersedes all prior negotiations, representations, and/or agreements, either written or oral. This
Agreement may be amended only by written instrument signed by the governing bodies of both
CITY/TOWN COUNTY
and or those authorized to sign on behalf of those governing bodies.
XII.
Any and all written notices required to be given under this Agreement shall be delivered or
mailed to the listed addresses:
COUNTY:
County Judge of Denton County
110 West Hickory
Denton, Texas 76201
Telephone 940-349-2820
8 of 10 Town CouncilPage 123 of 155Meeting Date: July 11, 2017
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TrophyClub
CITY/TOWN:
_______________________________________
100MunicipalDrive
Address: ____________________________________________
TrophyClub,TX76262
City, State, Zip: _______________________________________
akarkauskas@trophyclub.org
682-831-4600
Telephone: _________________ Email: ______________________________
XIII.
AmberKarkauskas
CITY/TOWN
hereby designates __________________________ to act on behalf of
CITY/TOWNCITY/TOWN
, and to serve as Liaison for to ensure the performance of all duties and
CITY/TOWN CITY/TOWN
obligations of as stated in this Agreement. designee shall devote
CITY/TOWN
sufficient time and attention to the execution of said duties on behalf of in full
compliance with the terms and conditions of this Agreement; shall provide immediate and direct
CITY/TOWN
supervision of the employees, agents, contractors, subcontractors, and/or laborers, if
any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit
CITY/TOWN COUNTY.
of and
XIV.
In the event that any portion of this Agreement shall be found to be contrary to law, it is the intent of
the parties that the remaining portions shall remain valid and in full force and effect to the extent
possible.
XV.
The undersigned officers and/or agents of the parties are the properly authorized officials and have
the necessary authority to execute this agreement on behalf of the parties. Each party hereby certifies
to the other that any resolutions necessary for this Agreement have been duly passed and are now in
full force and effect.
Executedin duplicate originalsthis _________day of_________________ 201.
9 of 10 Town CouncilPage 124 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
COUNTY CITY/TOWN
Denton County ______________________________
TrophyClub
110 West Hickory Address: ______________________
100MunicipalDrive
Denton, Texas 76201 City, State, Zip: ________________
TrophyClub,TX76262
BY:___________________________ BY:__________________________
Honorable Mary Horn Name:________________________
Denton County Judge Title:_________________________
ATTEST: ATTEST:
BY:____________________________ BY:__________________________
Name_________________________
Juli Luke
Title__________________________
Denton County Clerk
APPROVEDASTOFORM:
APPROVED FORM AND CONTENT:
______________________________
_______________________________
Michelle French
Denton County
Denton County Assistant District Attorney
Tax Assessor/Collector
10 of 10 Town CouncilPage 125 of 155Meeting Date: July 11, 2017
2017 FIXED LIEN PID
INTERLOCAL AGREEMENT
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-279-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding a Resolution of the Town of Trophy Club, Texas
finding that Oncor Electric Delivery Company LLC’s application to change rates within the Town
should be denied; finding that the Town’s reasonable rate case expenses shall be reimbursed by the
Company; finding that the meeting at which this resolution is passed is open to the public as required
by law; requiring notice of this resolution to the Company and Legal Counsel; and providing an
effective date (Staff).
Attachments:Staff Report - Denial Resolution Oncor Rate Case 2017.pdf
RES 2017-12 - Denial Resolution Oncor Rate Case 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownofTrophyClub,TexasfindingthatOncor
ElectricDeliveryCompanyLLC’sapplicationtochangerateswithintheTownshouldbedenied;findingthattheTown’s
reasonableratecaseexpensesshallbereimbursedbytheCompany;findingthatthemeetingatwhichthisresolutionis
passedisopentothepublicasrequiredbylaw;requiringnoticeofthisresolutiontotheCompanyandLegalCounsel;
and providing an effective date (Staff).
Town CouncilPage 126 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Jonathan Phillips, Director of Administrative Services
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Denial resolution for Oncor rate increase
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town of Trophy Club, Texas
finding that Oncor Electric Delivery Company LLC’s application to change rates within the Town
should be denied; finding that the Town’s reasonable rate case expenses shall be reimbursed by
the Company; finding that the meeting at which this resolution is passed is open to the public
as required by law; requiring notice of this resolution to the Company and Legal Counsel; and
providing an effective date (Staff).
Explanation:
The Town of Trophy Club, along with 158 other cities served by Oncor Electric Delivery
Company LLC (“Oncor” or “Company”) is a member of the Steering Committee of Cities Served
by Oncor (“Steering Committee”). The Steering Committee has been in existence since the
late 1980s. It took on a formal structure in the early 1990s when cities served by the former
TXU gave up their statutory right to rate case expense reimbursement in exchange for higher
franchise fee payments. Empowered by Town resolutions and funded by per capita
assessments, the Steering Committee has been the primary public interest advocate before the
Public Utility Commission, the Courts, and the Legislature on electric utility regulation matters
for the last 30 years.
On March 17, 2017, Oncor filed an application to change rates with cities retaining original
jurisdiction. In the filing, the Company seeks to increase system-wide transmission and
distribution rates by $317 million or approximately 7.5% over present revenues. The Company
asks the Townto approve an 11.8% increase in residential rates and a 0.5% increase in street
lighting rates. If approved, a residential customer using 1000 kWh per month would see a bill
increase of about $6.68 per month.
In March, the Steering Committee engaged the services of three consultants, Mr. Lane Kollen,
Mr. Richard Baudino, and Mr. Karl Nalepa, to review the Company’s filing. The consultants
identified numerous unreasonable expenses and propose significant reductions to the
Page 1 of 2
Town CouncilPage 127 of 155Meeting Date: July 11, 2017
Company’s request. Accordingly, the Steering Committee’s attorneys recommend that all
members adopt the Resolution denying the rate change. Once the Resolution is adopted,
Oncor will have 30 days to appeal the decision to the Public Utility Commission of Texas where
the appeal will be consolidated with Oncor’s filing (i.e. PUC Docket No. 46957) currently
pending at the Commission.
Under the law, cities with original jurisdiction over this matter have 125 days from the initial
filing to take final action on the application. By the agreement of the parties, this deadline was
suspended until August 19, 2017. As such, all cities with original jurisdiction will need to adopt
the resolution no later than August 19th.
Attachments:
Resolution No. 2017-12
Recommendation:
Staff recommends approval of the Resolution to deny the rate application and consolidation
proposed by Oncor.
Page 2 of 2
Town CouncilPage 128 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB,TEXAS
RESOLUTION NO. 2017-12
A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS FINDING
THAT ONCOR ELECTRIC DELIVERY COMPANY LLC’S (“ONCOR”OR
“COMPANY”) APPLICATION TO CHANGE RATESWITHIN THE TOWN
SHOULD BE DENIED; FINDING THAT THE TOWN’S REASONABLE
RATE CASE EXPENSES SHALLBE REIMBURSED BY THE
COMPANY; FINDING THAT THE MEETING AT WHICH THIS
RESOLUTION IS PASSEDIS OPEN TO THE PUBLIC AS REQUIRED
BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE
COMPANY AND LEGAL COUNSEL.
WHEREAS,
the Town of Trophy Club, Texas (“Town”) is an electricutility
customer of Oncor Electric Delivery Company LLC (“Oncor” or “Company”), and a
regulatory authority with an interest in the rates and charges of Oncor; and
WHEREAS,
the Townis a member of the Steering Committee of Cities Served by
Oncor (“Steering Committee”), a coalition of similarly situated cities served by Oncorthat
have joined together to efficiently and cost effectively review and respondto electric
issues affecting rates charged in Oncor’s service area; and
WHEREAS,
on or about March 17, 2017,Oncorfiled with the Townan
application to increase system-wide transmission and distribution rates by $317 million
or approximately 7.5% over present revenues. The Company asks the Townto approve
an 11.8% increase in residential rates and a 0.5% increase in street lighting rates; and
WHEREAS,
the Steering Committeeis coordinatingits review of Oncor’s
applicationand working with the designated attorneysand consultants to resolve issues
in the Company’s filing; and
WHEREAS
, through review of the application, the Steering Committee’s
consultantsdetermined that Oncor’s proposedrates are excessive; and
WHEREAS,
the Steering Committee’smembers and attorneys recommend that
members deny the Application.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWNCOUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That therates proposed by Oncorto be recovered through its
electricrates charged to customers located within the Townlimits, are hereby found to
be unreasonable and shall be denied.
Section 2.That the Company shall continue to charge its existing rates to
customers within the Town.
RES 2017-12Page 1 of 2
Town CouncilPage 129 of 155Meeting Date: July 11, 2017
Section 3.That the Town’s reasonable rate case expenses shall be
reimbursed in full byOncorwithin 30 days of the adoption of this Resolution.
Section 4.That it is hereby officially found and determined that the meeting at
which this Resolution is passed is open to the public as required by law and the public
notice of the time, place, and purpose of said meeting was given as required.
Section 5.That a copy of this Resolution shall be sent to Oncor, Care of
Howard Fisher, Oncor Electric Delivery Company, LLC, 1616 Woodall Rodgers
Freeway, Dallas, Texas 75202 and to Thomas Brocato, Counsel to the Steering
Committee, at Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin,
Texas 78767-1725.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 11th day of July 2017.
___________________________________
C. NickSanders, Mayor
Town of Trophy Club, Texas
ATTEST:
_________________________________
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
_________________________________
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2017-12Page 2 of 2
Town CouncilPage 130 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-280-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding an Ordinance amending Subsection (b) of Section
1.10.092, “Policy statement; year-round water management and conservation requirements” and
adopting a new Subsection (a)(6) of Section 1.10.096, “Restrictions during Stage 1” of Part III,
“Drought Contingency Plan” of Division 2, “Water Conservation and Drought Response”, of Article
1.10, “Environmental Protection” of Chapter 1, “General Provisions” of the Town of Trophy Club Code
of Ordinances; and providing an effective date (Staff).
Attachments:Staff Report - Amend Drought Contingency Plan.pdf
ORD 2017-15 - Amend Drought Contingency Plan 1_10_092 and 1_10_096.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ConsiderandtakeappropriateactionregardinganOrdinanceamendingSubsection(b)ofSection1.10.092,“Policy
statement;year-roundwatermanagementandconservationrequirements”andadoptinganewSubsection(a)(6)of
Section1.10.096,“RestrictionsduringStage1”ofPartIII,“DroughtContingencyPlan”ofDivision2,“WaterConservation
andDroughtResponse”,ofArticle1.10,“EnvironmentalProtection”ofChapter1,“GeneralProvisions”oftheTownof
Trophy Club Code of Ordinances; and providing an effective date (Staff).
Town CouncilPage 131 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Ron Powell, Acting Director of Community Development
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Water Conservation Plan Amendments
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding an Ordinance amending Subsection (b) of
Section 1.10.092, “Policy statement; year-round water management and conservation
requirements” and adopting a new Subsection (a)(6) of Section 1.10.096, “Restrictions during
Stage 1” of Part III, “Drought Contingency Plan” of Division 2, “Water Conservation and Drought
Response”, of Article 1.10, “Environmental Protection” of Chapter 1, “General Provisions” of
the Town of Trophy Club Code of Ordinances; and providing an effective date(Staff).
Explanation:
The City of Fort Worth and the Trophy Club Municipal Utility District No. 1 adopted similar
water conservation plans and Drought Contingency & Emergency Plans in April of 2014. The
changes made from previous versions of those plans included the addition of twice a week
watering schedules.
The Town’s Water Conservation Plan must be updated to reflect those new irrigation schedules
and to add the restriction of watering during precipitation and temperatures at or below 32
degrees Fahrenheit.
Below are the proposed changes to the Town’s Water Conservation Plan:
Section 1.10.092 Policy statement; year-roundwater management and
conservation requirements
…
(b) Year-round water management plan and conservation requirements. Until notification
of the declaration of stage 1, stage 2, or stage 3 drought conditions exist as required by
this part, customers shall perform outdoor watering only in accordance with the following
schedule and pursuant to the following regulations:
(1)No watering on Mondays
(2)Commercial addresses: Tuesdays and Fridays
Page 1 of 3
Town CouncilPage 132 of 155Meeting Date: July 11, 2017
(3)Residential Odd-numberedaddresses: Tuesday/Thursdayand Sunday/Saturday.
(24) Residential Even-numberedaddresses: Wednesdayand Saturday/Friday/Sunday.
(35) Irrigation of all types, including without limitation irrigation by in-ground sprinkler
systems or by portable sprinkling devices, is prohibited on Mondays.
(46) Watering with a sprinkler or irrigation system is prohibited between the hours of
10:00 a.m. and 6:00 p.m. everyday.
(57) Watering with a soaker hose or drip irrigation is allowed at any time or on any day
except Mondays.
(68) Watering with a handheld hose or handheld bucket may be done at any time on
any day.
(79) For the first thirty (30) days after hydro mulch, grass sod, or grass seed is installed
for the purpose of establishing a new lawn, there shall be no restrictions on
watering. Upon demand by town, documentation of the date of installation shall be
provided by customer. On the thirty-first day after installation, all watering
restrictions provided in this section shall apply. This exception does not apply to
over-seeding with rye where turf already exists.
Violations of the year-round water management requirements set forth in this section are
enforceable under section 1.10.094 of this part.”
Section 1.10.096 Restrictions during Stage 1
…
(a) Prohibited conduct. Upon declaration that Stage 1 drought conditions are in effect,
mandatory restrictions to prohibit nonessential water use shall become effective. It
shall be unlawful for a person to engage in any one or more of the acts listed
below. No person shall:
(1) Cause or allow the hosing of paved areas, such as sidewalks, driveways,
parking lots, tennis courts, patios, or other impervious surfaces, except to
alleviate an immediate health or safety hazard;
(2) Cause or allow the hosing of buildings or other structures for purposes other
than fire protection or surface preparation prior to painting;
(3) Use water in such a manner as to allow runoff or other waste, including:
(A)Failure to repair a controllable leak, including a broken sprinkler head, a
leaking valve, leaking or broken pipes, or a leaking faucet, within
twenty-four (24) hours after the leak occurred;
(B)Operating a permanently installed irrigation system with:
(i) A broken head;
(ii)A head that is out of adjustment and the arc of the spray head is
over a street or parking lot; or
(iii)A head that is misting because of high water pressure;
(C)During irrigation, allowing water to:
(i) Run off a property and form a stream of water in a street for a
distance of fifty feet (50') or greater; or
(ii) Pond in a street or parking lot to a depth greater than one-quarter
of an inch;
(4) Cause or allow outdoor watering with sprinklers or irrigation systems between
the hours of 10 a.m. and 6 p.m. daily; or
(5)Cause or allow landscape watering with sprinklers or irrigation systems at any
service address more than two (2) times per week and/or on a day other than
that specified for such service address in the schedule provided below:
Page 2 of 3
Town CouncilPage 133 of 155Meeting Date: July 11, 2017
(A)Residential addresses ending in an even number (0, 2, 4, 6, or 8) may
water on Wednesdays and Saturdays.
(B)Residential addresses ending in an odd number (1, 3, 5, 7, or 9) may
water on Thursdays and Sundays.
(C)All nonresidential locations (apartment complexes, businesses,
industries, parks, medians, etc.) may water on Tuesdays and Fridays.
This prohibition applies to landscape watering of parks, golf courses,
and sports fields. Notwithstanding the foregoing, commercial customers
are excepted as specifically set forth below.
(6)Cause or allow an irrigationsystem or other lawn watering device to operate
during any form of precipitation or when temperatures are at or below 32
degreesFahrenheit.”
Attachments:
Ordinance No. 2017-15
Recommendation:
Staff recommends adoption of the proposed Ordinance.
Page 3 of 3
Town CouncilPage 134 of 155Meeting Date: July 11, 2017
TOWN OF TROPHY CLUB, TEXAS
ORDINANCE NO. 2017-15
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS
AMENDINGSUBSECTION (B) OF SECTION 1.10.092, “POLICY
STATEMENT; YEAR-ROUND WATER MANAGEMENTAND
CONSERVATION REQUIREMENTS”AND ADOPTING A NEW
SUBSECTION (A)(6) OF SECTION 1.10.096, “RESTRICTIONS DURING
STAGE 1” OF PART III, “DROUGHT CONTINGENCY PLAN” OF
DIVISION 2, “WATER CONSERVATION AND DROUGHT RESPONSE”,
OF ARTICLE 1.10, “ENVIRONMENTAL PROTECTION” OF CHAPTER
1, “GENERAL PROVISIONS” OF THE TOWN OF TROPHY CLUB
CODEOF ORDINANCES TO MATCH YEAR-ROUND WATER
CONSERVATION AND MANAGEMENT REQUIREMENTS SET FORTH
BY THE CITY OF FORT WORTH AND THE TROPHY CLUB MUNICIPAL
UTILITY DISTRICT NO. 1 DROUGHT CONTINGENCY & EMERGENCY
WATER MANAGEMENT PLANS; PROVIDING FOR INCORPORATION
OF PREMISES; PROVIDING FOR AMENDMENTS; PROVIDING A
SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE
SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH
A VIOLATION OCCURS OR CONTINUES;PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS,
the Trophy Municipal Utility District No. 1 contracts with the City of
Fort Worth to provide Waterto the residents of Trophy Club; and
WHEREAS,
the Town of Trophy Club provides enforcement of regulations
relative to wateruse and conservation; and
WHEREAS,
on April 8, 2014, the City of Fort Worth adopted Ordinance No.
21194-04-2014 revising their Drought ContingencyandEmergency Water Management
Plan(hereinafter “Plan”)to mandate twice per week watering and irrigationto closely
resemble Stage 1 wateringrestrictions; and
WHEREAS,
onApril 22, 2014,the Trophy Club Municipal Utility District No. 1
adopted a Drought Contingency and Emergency Water Management Plan through the
enactment of Resolution No. 2014-0422A (hereinafter “Plan”)to mandate twice per
week watering and irrigationto closely resemble Stage 1 water restrictions; and
WHEREAS,
both of these plans also include the restriction of irrigation systems
operating during precipitation or when temperatures are at or below 32 degrees
Fahrenheit; and
Town CouncilPage 135 of 155Meeting Date: July 11, 2017
WHEREAS,
the Town Council recognizes the crucial public health and safety
issues that will arise if there is a shortage of Water, including but not limited to the
inability to effectively fight fires, and further recognizes the need to be proactive to
conserve waterresourcesby adopting a Plan to manage and conserve water; and
WHEREAS,
the Town Council finds that the adoption ofyear-round watering
restrictionsisnecessary to safeguard the supply of waterto the residents of the Town
andto protect the public health, safety, and welfare; and
WHEREAS,
in order to protect public health, safety and welfare, the Town
Council has determined it necessary and appropriate to adopt the amendments to
Subsection (b)of Section 1.10.092, “Policy statement; year-round water management
andconservation requirements” andthe adoption of Subsection (a)(6) ofSection
1.10.096, “Restrictions during Stage 1” of Part III, “Drought Contingency Plan” of
Division 2, “Water Conservation and Drought Response”, of Article 1.10, “Environmental
Protection” of Chapter 1, “General Provisions” of the Town of Trophy Club Code of
Ordinances to match year-round Water Conservation and Management Requirements
set forth by the City of Fort Worth and the Trophy Club Municipal Utility District No. 1
Drought Contingency & Emergency Water Management Plans as provided in this
Ordinance.
NOW THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
SECTION 1.
INCORPORATION OF PREMISES
The above and foregoing premises are true and correct and are incorporated
herein and made a part hereof for all purposes.
SECTION 2.
AMENDMENT
2.01.
Section 1.10.092, “Policy statement; year-roundwater management and
conservation requirements” of Part III, “Drought Contingency Plan” of Division 2, “Water
Conservation and Drought Response”, of Article 1.10, “Environmental Protection” of
Chapter 1, “General Provisions” of the Town of Trophy Club Code of Ordinancesis
hereby amended to match year-round Water Conservation and Management
Requirements set forth by the City of Fort Worth and the Trophy Club Municipal Utility
District No. 1 Drought Contingency & Emergency Water Management Plansto be and
read in itsentirety as follows:
“CHAPTER 1 GENERAL PROVISIONS
…
ARTICLE 1.10 ENVIRONMENTAL PROTECTION
…
ORD 2017-15Page 2 of 6
Town CouncilPage 136 of 155Meeting Date: July 11, 2017
Division 2. Water Conservation and Drought Response
…
Part III Drought Contingency Plan
…
Section 1.10.092 Policy statement; year-roundwater management and
conservation requirements
…
(b) Year-round water management plan and conservation requirements. Until
notification of the declaration of stage 1, stage 2, or stage 3 drought conditions
exist as required by this part, customers shall perform outdoor watering only in
accordance with the following schedule and pursuant to the following regulations:
(1)No watering on Mondays
(2)Commercial addresses:Tuesdays and Fridays
(3)Residential Odd-numberedaddresses: Thursdayand Sunday
(4) Residential Even-numberedaddresses: Wednesdayand Saturday.
(5) Irrigation of all types, including without limitation irrigation by in-ground
sprinkler systems or by portable sprinkling devices, is prohibited on
Mondays.
(6) Watering with a sprinkler or irrigation system is prohibited between the
hours of 10:00 a.m. and 6:00 p.m. every day.
(7) Watering with a soaker hose or drip irrigation is allowed at any time or on
any day except Mondays.
(8) Watering with a handheld hose or handheld bucket may be done at any time
on any day.
(9) For the first thirty (30) days after hydro mulch, grass sod, or grass seed is
installed for the purpose of establishing a new lawn, there shall be no
restrictions on watering. Upon demand by town, documentation of the date
of installation shall be provided by customer. On the thirty-first day after
installation, all watering restrictions provided in this section shall apply. This
exception does not apply to over-seeding with rye where turf already exists.
Violations of the year-round water management requirements set forth in this
section are enforceable under section 1.10.094 of this part.”
2.02.
Subsection (a)(6) ofSection 1.10.096, “Restrictions during Stage 1” of Part III,
“Drought Contingency Plan” of Division 2, “Water Conservation and Drought Response”,
of Article 1.10, “Environmental Protection” of Chapter 1, “General Provisions” of the
Town of Trophy Club Code of Ordinancesishereby adoptedto match year-round Water
Conservation and Management Requirements set forth by the City of Fort Worth and
the Trophy Club Municipal Utility District No. 1 Drought Contingency & Emergency
Water Management Plansto be and read in itsentirety as follows:
“CHAPTER 1 GENERAL PROVISIONS
…
ORD 2017-15Page 3 of 6
Town CouncilPage 137 of 155Meeting Date: July 11, 2017
ARTICLE 1.10 ENVIRONMENTAL PROTECTION
…
Division 2. Water Conservation and Drought Response
…
Part III Drought Contingency Plan
…
Section 1.10.096 Restrictions during Stage 1
…
(a) Prohibitedconduct. Upon declaration that Stage 1 drought conditions are in effect,
mandatory restrictions to prohibit nonessential water use shall become effective. It
shall be unlawful for a person to engage in any one or more of the acts listed
below. No person shall:
(1) Cause or allow the hosing of paved areas, such as sidewalks, driveways,
parking lots, tennis courts, patios, or other impervious surfaces, except to
alleviate an immediate health or safety hazard;
(2) Cause or allow the hosing of buildings orother structures for purposes other
than fire protection or surface preparation prior to painting;
(3) Use water in such a manner as to allow runoff or other waste, including:
(A)Failure to repair a controllable leak, including a broken sprinkler head, a
leaking valve, leaking or broken pipes, or a leaking faucet, within
twenty-four (24) hours after the leak occurred;
(B)Operating a permanently installed irrigation system with:
(i) A broken head;
(ii)A head that is out of adjustment and the arc of the spray head is
over a street or parking lot; or
(iii)A head that is misting because of high water pressure;
(C)During irrigation, allowing water to:
(i) Run off a property and form a stream of water in a street for a
distance of fifty feet (50') or greater; or
(ii) Pond in a street or parking lot to a depth greater than one-quarter
of an inch;
(4) Cause or allow outdoor watering with sprinklers or irrigation systems between
the hours of 10 a.m. and 6 p.m. daily; or
(5)Cause or allow landscape watering with sprinklers or irrigation systems at any
service address more than two (2) times per week and/or on a day other than
that specified for such service address in the schedule provided below:
(A)Residential addresses ending in an even number (0, 2, 4, 6, or 8) may
water on Wednesdays and Saturdays.
(B)Residential addresses ending in an odd number (1, 3, 5, 7, or 9) may
water on Thursdays and Sundays.
(C)All nonresidential locations (apartment complexes, businesses,
industries, parks, medians,etc.) may water on Tuesdays and Fridays.
This prohibition applies to landscape watering of parks, golf courses,
and sports fields. Notwithstanding the foregoing, commercial customers
are excepted as specifically set forth below.
ORD 2017-15Page 4 of 6
Town CouncilPage 138 of 155Meeting Date: July 11, 2017
(6)Cause or allow an irrigationsystem or other lawn watering device to operate
during any form of precipitation or when temperatures are at or below 32
degreesFahrenheit.”
SECTION 3.
SAVINGS AND REPEALER
This Ordinance shall be cumulative of all other ordinances of the Town affecting setting
Fee Schedules and shall not repeal any of the provisions of such ordinances except in
those instances where provisions of those ordinances are in direct conflict with the
provisions of this Ordinance; whether such ordinances are codified or uncodified, and all
other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified,
not in conflict with the provisions of this Ordinance, shall remain in full force and effect.
Notwithstanding the foregoing, any complaint, action, cause of action or claim which
prior to the effective date of this Ordinance has been initiated or has arisen under or
pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions
of that Ordinance and for that purpose the Ordinance shall be deemed to remain and
continue in full force and effect.
SECTION 4.
SEVERABILITY
If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or
its application to any person or circumstance is held invalid orunconstitutional by a
Court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this Ordinance; and the Town Council hereby declares it would have passed
such remaining portions of the Ordinance despite such invalidity, which remaining
portions shall remain in full force and effect.
SECTION 5.
PUBLICATION
The Town Secretary of the Town of Trophy Club is hereby directed to publish the
Caption, Penalty Clause, and Effective Date of this Ordinance as required by Section
52.011 of the Texas Local Government Code.
SECTION 6.
PENALTY
It shall be unlawful for any person to violate any provision of this Ordinance, and any
person violating or failing to comply with any provision of this Ordinance shall be fined,
upon conviction, not less than One Dollar ($1.00) nor more than Two Thousand Dollars
($2,000.00), and a separate offense shall be deemed committed upon each day during or
on which a violation occurs or continues.
ORD 2017-15Page 5 of 6
Town CouncilPage 139 of 155Meeting Date: July 11, 2017
SECTION 7.
ENGROSSMENT AND ENROLLMENT
The Town Secretary of the Town of Trophy Club is hereby directed to engross
and enroll this Ordinance as required by the Town Charter and state law.
SECTION 8.
EFFECTIVE DATE
That this Ordinance shall be in full force and effect from and after its date of
passage, in accordance with law, and it is so ordained.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 11th day of July 2017.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
ORD 2017-15Page 6 of 6
Town CouncilPage 140 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-281-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding the Fiscal Year 2018 Budget related to General Fund
Expenditures and Supplemental Items; discussion of same (Staff).
Attachments:FY 2018 Expenditures 7-11-17.pdf
FY 2018 Budget GF Handout 7-11-17.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
ConsiderandtakeappropriateactionregardingtheFiscalYear2018BudgetrelatedtoGeneralFundExpendituresand
Supplemental Items; discussion of same (Staff).
Town CouncilPage 141 of 155Meeting Date: July 11, 2017
TheGeneralFund
FY2016FY2017FY2018
$CHANGE%CHANGE
ACTUALBUDGETPROPOSED
CЊАƷƚCЊБCЊАƷƚCЊБ
Revenues
PropertyTax5,769,797$$6,185,631$6,471,680$286,0495%
LicensesandPermits598,586552,200233,750(318,450)58%
FranchiseFees953,622986,799920,186(66,613)7%
SalesTax821,227900,395964,29963,9047%
FinesandFees356,307361,906365,4683,5621%
Intergovernmental713,184713,1840%
ChargesforService300,337279,964752,201472,237169%
InvestmentIncome33,47730,00035,0005,00017%
MiscellaneousIncome259,315144,394137,667(6,727)5%
TotalRevenues$9,092,668$9,441,289$10,593,435$1,152,14612%
,,
FOOT$319700$(613473)$
FY2016FY2017FY2018
$CHANGE%CHANGE
ACTUALBUDGETPROPOSED
CЊАƷƚCЊБCЊАƷƚCЊБ
Expenditures
Manager'sOffice826,562$$801,974$693,637$(108,337)14%
AdministrativeServices159,216198,268359,092160,82481%
InformationServices478,706663,244700,43337,1896%
Legal307,245130,663129,988(675)1%
Police2,223,4592,353,4522,424,91971,4673%
EmergencyMedicalServices923,2471,022,6421,069,93247,2905%
Fire1,092,7191,092,7190%
Streets356,472423,931440,52616,5954%
Parks1,340,4691,838,8261,610,095(228,731)12%
Recreation631,396678,362582,930(95,432)14%
CommunityEvents26,15546,17849,6193,4417%
CommunityDevelopment576,508656,220658,0181,7980%
Finance400,642451,778540,07488,29620%
MunicipalCourt75,42183,77583,613(162)0%
FacilitiesMaintenance99,528148,671219,25070,57947%
TotalExpenditures$8,425,653$9,497,984$10,654,845$1,156,86112%
FOOT
FY2016FY2017FY2018
$CHANGE%CHANGE
ACTUALBUDGETPROPOSED
CЊАƷƚCЊБCЊАƷƚCЊБ
OtherSources(Uses)
TransfersIn111,702$$63,000$63,000$0%
TransfersOut(275,744)(250,000)250,000100%
TotalOtherSources(Uses)(164,042)$$(187,000)$63,000$250,000100%
FY2016FY2017FY2018
$CHANGE%CHANGE
ACTUALBUDGETPROPOSED
CЊАƷƚCЊБCЊАƷƚCЊБ
FundBalance
Beginningfundbalance3,691,189$$3,833,171$3,589,476$(243,695)6%
Netincrease(Decrease)502,973(243,695)1,590245,2850%
EndingFundBalance4,194,162$$3,589,476$3,591,067$1,5900%
FY2016FY2017FY2018
$CHANGE%CHANGE
ACTUALBUDGETPROPOSED
CЊАƷƚCЊБCЊАƷƚCЊБ
EquipmentReplacement
Contribution$259,555$408,913$450,000$41,08710%
CapitalPurchases(118,437)(472,915)(145,574)327,34169%
Increase(Decrease)141,118(64,002)304,426368,428576%
BeginningReserveBalance603,694744,812345,275(399,536)54%
**EndingReserveBalance
$744,812$680,810$649,701$337,3205%
Town CouncilPage 148 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-287-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/28/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding appointing a Council Member to the vacant position
on the Council Subcommittee that is reviewing Entryway Monumentation and Median Landscaping for
the Town of Trophy Club (Mayor Sanders).
Attachments:Staff Report - Council Subcommittee.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
ConsiderandtakeappropriateactionregardingappointingaCouncilMembertothevacantpositionontheCouncil
SubcommitteethatisreviewingEntrywayMonumentationandMedianLandscapingfortheTownofTrophyClub(Mayor
Sanders).
Town CouncilPage 149 of 155Meeting Date: July 11, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Council Subcommittee
Town Council Meeting, July 11, 2017
Agenda Item:
Consider and take appropriate action regarding appointing a Council Member to the vacant
position on the Council Subcommittee that is reviewing Entryway Monumentation and Median
Landscaping for the Town of Trophy Club (Mayor Sanders).
Explanation:
On September 13, 2016, Council appointed Council Member Reed, Council Member Rowe, and
Council Member Shoffner to serve on a Council Subcommittee for the purpose of reviewing
Entryway Monumentation and Median Landscaping for the Town of Trophy Club. With former
Council Member Reed no longer serving on the Council, this has created a vacant position on
the Council Subcommittee.
Recommendation:
Staff recommends Council appoint one (1) Council Member to thevacant position.
Page 1 of 1
Town CouncilPage 150 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-283-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the July 25,
2017 Council agenda and items from the Town Council Future Agenda Items list (Staff).
Attachments:July 25, 2017 Upcoming Agenda.pdf
Items for Future Agendas updated 06-28-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheJuly25,2017Councilagenda
and items from the Town Council Future Agenda Items list (Staff).
Town CouncilPage 151 of 155Meeting Date: July 11, 2017
Meeting Date: July 25, 2017
Regular Session Start Time 7:00 p.m.
Announcements & Reports
No.
Receive Town Manager Class' update regarding the following, discussion and
1Town Mgr
provide input regarding same (Staff):
Receive Town Council Liaison Updates; discussion of same (Staff):
2Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegularSession
3Town Sec
Minutes dated June 27, 2017 (Staff).
ConsiderandtakeappropriateactionregardingtheThirdQuarterInvestment
4Finance
Report for Fiscal Year 2017 (Staff).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the award of the Depository Bank
Services RFA; and authorizing the Town Manager or his designee to execute all
5Finance
necessary documents (Staff).
Consider and take appropriate action regarding acceptance of the budget
adopted by the Crime Control and Prevention District and ordering a public
6Finance
hearing August 8, 2017 on the budget to be held in accordance with state law
(Staff).
Consider and take appropriate action regarding the Fiscal Year 2018 Budget
7Finance
related to Other Funds; discussion of same (Staff).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the August 8, 2017 Council agenda and items from the Town Council Future
8Town Sec
Agenda Items list (Staff).
STAFF
No. Joint Session - Start Time 8:00 p.m.RESORDPROCFile IDDept
RPT
Review of and take appropriate action regarding the Interlocal Cooperation
Agreement for Administration of Fire Protection Services between the Town of
9Town Sec
Trophy Club and the Trophy Club Municipal Utility District No. 1 (Town Council).
Consider and take appropriate action regarding the Fire Protection Services Fiscal
10Finance
Year 2017-2018 budget (Town Council).
Consider and take appropriate action regarding the Fire Department’s Standard
11Fire
Operating Procedures (Town Council).
Consider and take appropriate action regarding an Amendment to the Amended
and Restated Contract for Wholesale Water Supply and Wastewater Treatment
12Town Sec
Services and Water and Wastewater Operational Services (Mayor Sanders and
Council Member Shoffner).
Town CouncilPage 152 of 155Meeting Date: July 11, 2017
Town Council Future Agenda Items List
(Updated 6/28/2017)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016)(5-February 14, 2017) (6-May 23, 2017) (7-August
22, 2017)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an update because the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
3. Staff to review land that: (A) The Town owns for the possibility of residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)(2-September 26, 2017)
6/27/2017 – Staff provided information on the common areas that are maintained by the
Town. Council directedStaff to draft a proposed course of action to be distributed to Council
and if need be the item could come back for Council’s consideration.
Page 1 of 1
Town CouncilPage 153 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-284-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act:
Enforcement of Ordinances (Staff)
B)Section 551.072 Deliberation regarding Real Property to discuss or deliberate the purchase,
exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental
effect on the position of the governmental body in negotiations with a third person and Section
551.087 Deliberation regarding Economic Development Negotiations under Subsection (2) to discuss
or deliberate the offer of financial or other incentives to a business prospect that the Town seeks to
have locate within the territory of the Town:
North of Highway 114, east of Trophy Club Drive (Mayor Sanders and Council Member Kurtz)
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 14:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances (Staff)
B)Section551.072DeliberationregardingRealPropertytodiscussordeliberatethepurchase,exchange,lease,or
valueofrealpropertyifdeliberationinanopenmeetingwouldhaveadetrimentaleffectonthepositionofthe
governmentalbodyinnegotiationswithathirdpersonandSection551.087DeliberationregardingEconomic
DevelopmentNegotiationsunderSubsection(2)todiscussordeliberatetheofferoffinancialorotherincentivestoa
business prospect that the Town seeks to have locate within the territory of the Town:
North of Highway 114, east of Trophy Club Drive (Mayor Sanders and Council Member Kurtz)
Town CouncilPage 154 of 155Meeting Date: July 11, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-285-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/27/2017 In control:Town Council
On agenda:7/11/2017 Final action:
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 15:
Consider and take appropriate action regarding the Executive Session.
Town CouncilPage 155 of 155Meeting Date: July 11, 2017