Agenda Packet TC 06/27/2017
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Town CouncilPage 5 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-248-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Receive Town Manager Class' update regarding the following, discussion and provide input regarding
same (Staff):
·Community Pool
·July 4th Celebration
·Staffing
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff):
Community Pool
July 4th Celebration
Staffing
Town CouncilPage 6 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-250-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
May 23, 2017 (Staff).
Attachments:Draft TC Regular Session Minutes May 23, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 2:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated May 23, 2017 (Staff).
Town CouncilPage 7 of 134Meeting Date: June 27, 2017
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, May 23, 2017 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, May 23, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Alicia Fleury Council Member-Elect, Place 1
Eric Jensen Council Member-Elect, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Tom Class Town Manager Sherri Lewis PIO/Communications Manager
David Dodd Town Attorney Jacob Lohse Recreation Superintendent
Holly Fimbres Town Secretary/RMO Todd Mauthe Police Patrol Sergeant
Patrick Arata Police Chief Mike Pastor Information Technology Manager
Keith Burris Police CID Sergeant Lisa Reich Town Planner
Wade Carroll Fire Chief Tracey Shields Police Lieutenant
Kelly Darling Recreation Coordinator John Zagurski Budget Manager
Amber Karkauskas Director of Finance
Mayor Sanders announced the date of Tuesday, May 23, 2017, called the Town Council to order and announced a
quorum at 7:00 p.m.
The Invocation was offered by Pastor Joel Quile with Bara Church.
The Pledges to the American Flag and Texas Flag were led by Council Member Rowe.
1. Administration of Oath of Office and presentation of Certificates of Election to C. Nick Sanders, Mayor,
Alicia L. Fleury, Council Member Place No. 1, and Eric Jensen, Council Member Place No. 2 (Staff).
Town Secretary/RMO Fimbres administered the Statement of Appointed Officer and Oath of Office to C. Nick
Sanders, elected Mayor, and Alicia L. Fleury, elected Council Member Place No. 1. Grand Prairie Mayor Ron Jensen
administered the Statement of Appointed Officer and Oath of Office to Eric Jensen, elected Council Member Place
No. 2.
Mayor Pro Tem Lamont presented Mayor Sanders with a Certificate of Election. Mayor Sanders presented Council
Member Fleury and Council Member Jensen with a Certificate of Election.
2. Remarks to and from incoming Council Members (Staff).
Council Member Jensen stated that the reason he pursed a public service office was in honor of his father who
serves as the Mayor of the City of Grand Prairie. He commented that he began to get involved with the Town in
2014 by serving on the Economic Development Corporation (EDC) 4B Board and then the Tax Increment
Reinvestment Zone (TIRZ) No. 1 Board. He thanked the residents for electing him and stated that he was eager to
serve the Town. Additionally, he recognized his family for their support and stated that he would be celebrating
his 22nd wedding anniversary on May 27, 2017.
Town CouncilPage 8 of 134Meeting Date: June 27, 2017
Council Member Fleury stated that she was honored that the residents placed their faith in her to represent them.
She thanked the residents and her family for their support, including her husband, children, mother, mother-in-
law, and grandmother.
Mayor Sanders thanked his wife, Lynda, and his family for their support. He acknowledged former Council
Member Parrow and former Council Member Reed for their compassion, dedication, and involvement over the
past three years. He remarked that the Council exercised due diligence in establishing strong leadership within the
Town’s organization in order to provide integrity and quality service to the residents because Council strived to
make Trophy Club a better place to live. He thanked the residents for being involved and the newly elected
Council Members for dedicating their time and talents.
Council Member Shoffner welcomed Council Member Fleury and Council Member Jensen, whom he believed both
sought after the same goals as the former Council.
Council Member Rowe congratulated Mayor Sanders for another term and thanked him for his service. He stated
that Council Member Fleury displayed commitment within the community by her involvement with the school
system. He acknowledged Council Member Jensen for the significant impact that he has made through his
contribution serving on EDC 4B and TIRZ No. 1.
Mayor Pro Tem Lamont congratulated Mayor Sanders, Council Member Fleury, and Council Member Jensen and
stated that he appreciated their commitment.
Council Member Kurtz thanked former Council Members Parrow and Reed for bringing harmony to the Town and
stated that he looked forward to working with Council Member Fleury and Council Member Jensen.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Jim Parrow, 8 Brookfield Court, thanked the Council for their support of the Memorial Day Ceremony to be held on
May 29, 2017, 10 a.m., at Medlin Cemetery and for the completion of the Veterans Memorial site.
ANNOUNCEMENTS AND REPORTS
3. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same
(Staff):
Town Community Safety Ranking – National Council for Home Safety and Security ranked the Town as
the 2nd Safest City in Texas for 2016.
Photo Directory – Completion of the Staff photo directory to be used for internal use, which will be
published online at a later date.
Hiring Process – The following positions have been posted: Director of Parks and Recreation; Director of
Community Development; Human Resources Manager; Police Officer; Firefighter; and Landscape
Maintenance Worker.
Community Events – Sip of Summer event will be co-hosted with Beck and Lakeview PTA’s on May 26th
from 6-9 p.m.; Community Pool Opening will be May 27th; and Memorial Day Ceremony will be May 29th
and staff will assist with setup and take down.
Town Manager Class welcomed Council Member Fleury and Council Member Jensen and thanked them for their
dedication to serve the Town.
Town Council Minutes May 23, 2017 Page 2 of 8
Town CouncilPage 9 of 134Meeting Date: June 27, 2017
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated April 25,
2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding financial and variance report dated April 2017 (Staff).
6. Consider and take appropriate action regarding an Ordinance approving a negotiated settlement between
the Atmos Cities Steering Committee (“ACSC”) and Atmos Energy Corp., Mid-Tex Division regarding the
Company’s 2017 Rate Review Mechanism filings; declaring existing rates to be unreasonable; adopting
tariffs that reflect rate adjustments consistent with the negotiated settlement; finding the rates to be set by
the settlement tariffs to be just and reasonable and in the public interest; requiring reconciliation and rate
adjustments if federal income tax rates change; terminating the RRM process for 2018 pending
renegotiation of RRM terms and conditions; requiring the Company to reimburse ACSC’s reasonable
ratemaking expenses; determining that this ordinance was passed in accordance with the requirements of
the Texas Open Meetings Act; adopting a savings clause; declaring an effective date; and requiring delivery
of this ordinance to the Company and the ACSC’s legal counsel (Staff).
7. Consider and take appropriate action regarding an Interlocal Purchasing Agreement between the Town and
the City of Southlake for the purchase of goods and services; and authorizing the Mayor or his designee to
execute all necessary documents (Staff). (Town Secretary Note: Approved as presented at the dais)
8. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town
and Denton County for Public Safety Application Support and Maintenance for the Police Department; and
authorizing the Mayor or his designee to execute all necessary documents (Staff).
9. Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the Town
and Denton County for Public Safety Application Support and Maintenance for the Fire Department; and
authorizing the Mayor or his designee to execute all necessary documents (Staff).
10. Consider and take appropriate action regarding a Requisition Request for procurement of radio equipment
between the Town and Motorola Solutions for operations in the Fire Department; and authorizing the
Mayor or his designee to execute all necessary documents (Staff). (Town Secretary Note: This was a TCMUD
No. 1 budget item and will be a TCMUD No. 1 asset but the funds will be reimbursed to the Town)
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Fleury, to approve the Consent Agenda
Items 4 through 10.
Motion passed unanimously.
REGULAR SESSION
11. Consider and take appropriate action regarding an Ordinance authorizing the issuance of Town of Trophy
Club, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2017; levying a tax, and
providing for the security for and payment of said certificates; awarding the sale of the certificates;
authorizing the execution and delivery of a Paying Agent Agreement; approving the Official Statement;
enacting other provisions relating to the subject; and declaring an effective date (Staff).
Director of Finance Karkauskas stated that four bids were received with the lowest rate being at 2.61 percent.
Additionally, she introduced and thanked Financial Advisor Mark McLiney, with SAMCO Capital Markets, and Bond
Counsel Julie Partain, with Bracewell, LLP, for their exceptional service and assistance during the process.
Town Council Minutes May 23, 2017 Page 3 of 8
Town CouncilPage 10 of 134Meeting Date: June 27, 2017
Financial Advisor McLiney advised that a Standard & Poor’s Financial Services LLC business has assigned a rating of
“AA+” to the Certificates and to the Town’s outstanding general obligation debt. The rating allowed them to
receive bids throughout the country that ranged from Minneapolis and Milwaukee, which was a credit to the
Council and management. He announced that Stifel, Nicholaus & Company, Incorporated submitted the lowest bid
for the Combination Tax and Revenue Certificates of Obligation, Series 2017.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Shoffner, to approve Ordinance No. 2017-
14, authorizing the issuance of Town of Trophy Club, Texas, Combination Tax and Revenue Certificates of
Obligation, Series 2017; levying a tax, and providing for the security for and payment of said certificates; awarding
the sale of the certificates; authorizing the execution and delivery of a Paying Agent Agreement; approving the
Official Statement; enacting other provisions relating to the subject; and declaring an effective date of May 23,
2017.
Motion passed unanimously.
Council Member Rowe requested that Staff distribute to Council an updated Debt Model after the issuance of the
Combination Tax and Revenue Certificates of Obligation, Series 2017.
12. Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club,
Fiscal Year 2016 (Staff).
Director of Finance Karkauskas provided an update regarding the Audit and advised that immediately after the
Audit Committee meeting, the Town auditors determined that the Public Improvement District Debt Service
Agency Fund, created in 2007, was classified incorrectly as per the guidance provided in Governmental Accounting
Standards Board (GASB) 61. Instead of reporting this as a fiduciary fund, the Town should have presented this as a
blended component unit. There are no material items within Town financials that are in question; the issue was
simply the presentation of this particular fund. Currently there is one small item that needs to be resolved
regarding a discrepancy between the Denton County Tax Assessor/Collector and David Taussig and Associates
activity summary report, which will be expected to be reconciled by the end of week. Staff believed that the Audit
would be ready to be accepted by the June 13, 2017 Council meeting.
Council Member Shoffner requested that an asset list be provided to the Council.
Mayor Sanders thanked Staff for their hard work to ensure that the Audit was accurate.
No action was taken on this item.
13. Case O-AMD-17-001 (Tree Houses)
a. Conduct a Public Hearing regarding a request to amend Section 14.02.052, “General Definitions”,
Section 14.02.052 entitled “General Definitions” of Division 2, entitled “Definitions” of Article 14.02
entitled “Zoning Ordinance” of Chapter 14 entitled, “Zoning” of the Town of Trophy Club Code of
Ordinances to include a definition of “Tree House”; and Amend Subsections (1)(A)(ii), (1)(A)(v), and
(6)(A) of Section 14.02.253 entitled “Accessory Structures and Uses” of Division 5, entitled
“Supplementary District Regulations” of Article 14.02 entitled “Zoning Ordinance” of Chapter 14
entitled, “Zoning” of the Town of Trophy Club Code of Ordinances to incorporate the regulation of Tree
Houses; and Repeal Subsection (3)(A) of Section 14.02.253 entitled “Accessory Structures and Uses” of
Division 5, entitled “Supplementary District Regulations” of Article 14.02 entitled “Zoning Ordinance” of
Chapter 14 entitled, “Zoning” to allow for Tree Houses (Town Council).
Mayor Sanders convened into a Public Hearing at 7:49 p.m.
There were no individuals wishing to speak.
Mayor Sanders reconvened into Regular Session at 7:51 p.m.
Town Council Minutes May 23, 2017 Page 4 of 8
Town CouncilPage 11 of 134Meeting Date: June 27, 2017
b. Consider and take appropriate action regarding a request to amend Section 14.02.052, “General
Definitions”, Section 14.02.052 entitled “General Definitions” of Division 2, entitled “Definitions” of
Article 14.02 entitled “Zoning Ordinance” of Chapter 14 entitled, “Zoning” of the Town of Trophy Club
Code of Ordinances to include a definition of “Tree House”; and Amend Subsections (1)(A)(ii), (1)(A)(v),
and (6)(A) of Section 14.02.253 entitled “Accessory Structures and Uses” of Division 5, entitled
“Supplementary District Regulations” of Article 14.02 entitled “Zoning Ordinance” of Chapter 14
entitled, “Zoning” of the Town of Trophy Club Code of Ordinances to incorporate the regulation of Tree
Houses; and Repeal Subsection (3)(A) of Section 14.02.253 entitled “Accessory Structures and Uses” of
Division 5, entitled “Supplementary District Regulations” of Article 14.02 entitled “Zoning Ordinance” of
Chapter 14 entitled, “Zoning” to allow for Tree Houses (Town Council).
Town Planner Reich stated that the Planning & Zoning (P&Z) Commission considered this request on May 4, 2017,
and the required public hearing was opened and closed without public comment. The Commission’s main concerns
included: increasing the setback; reducing the allowed size; the possibility of habitation or home office; the ability
to require permits for the structure or for the trade work; the capability of trees to hold the extra weight; and the
possibility of receiving a variance from the Zoning Board of Adjustment (ZBA). A motion was made to table this
item to give Staff time to consider the Commission’s discussion and return with more specific guidelines to address
the issues that were deliberated.
Dennis Sheridan, Chair of the P&Z Commission, stated that if Council desired to allow tree houses, then they
should be allowed with no permit and no restrictions, but if Council wanted to add restrictions, a permit must be
required to help enforce them. He advised that most of the Commissioners desired to have restrictions because
they did not want to create a privacy issue between neighbors, which led the Commission into a discussion on
setbacks, structural size, height, and concern about grandfathering any existing tree houses. He remarked that
Staff was requested to perform additional research and provide the Commission with more details about their
concerns.
Discussion took place on whether or not tree house structures that were already built should be grandfathered.
Council Member Rowe commented that the Council’s initial recommended change was to treat tree houses the
same as children’s playhouses. His preference was for the P&Z Commission to consider expanding the definition of
“children’s playhouse” to include tree houses and to add that they could partially be supported by the ground or a
tree.
Council Member Shoffner stated that he originally recommended allowing tree houses because there were two
tree houses already built in Town and this would clean up the ordinance. He noted that if restrictions were
established, such as no electricity or water, then Code Enforcement would have an ordinance to reference.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Kurtz, to direct Staff to amend Case
O-AMD-17-001 (Tree Houses) in such a way to remove the prohibition of tree houses and modifying the definition
of “children’s playhouse” to be broad as to how the structure was supported.
Discussion ensued about the possibility of having to conduct another public hearing if a vote was taken. Council
Member Shoffner did not want to trigger another public hearing and was in favor of taking no action to allow the
item to remain in the same framework of the current public hearing.
Substitute Motion:
Substitute Motion made by Council Member Rowe, seconded by Council Member Kurtz, to amend Case
O-AMD-17-001 (Tree Houses) by removing tree houses from Subsection, 3, Prohibited structures, within Section
14.02.253, Accessory structures and uses.
After discussion that the Council preferred to just provide direction to Staff verses taking action, Council Member
Rowe withdrew the Substitute Motion and Council Member Kurtz agreed.
Mr. Sheridan affirmed that Staff was still instructed, per the P&Z Commission’s motion, to remove the prohibition
of tree houses and include tree houses with the children’s playhouse definition.
Town Council Minutes May 23, 2017 Page 5 of 8
Town CouncilPage 12 of 134Meeting Date: June 27, 2017
Town Attorney Dodd advised that if the changes fell under the prior public hearing notification, even with both
public hearings being closed, then the direction that was provided would be covered under that framework.
No action was taken on this item.
14. Consider and take appropriate action regarding the budget reallocations from the construction contingency
funds for the new Trophy Club Town Hall facility; discussion of same (Mayor Sanders).
Town Manager Class stated that on April 25, 2017, Staff was tasked to review and evaluate all past reallocations
from the Town Hall construction contingency fund to identify potential cost savings. The review was completed,
and to date the Town Manager had negotiated three individual credits totaling $14,802.13 back to the contingency
fund. The current contingency fund balance was now $84,614.38. Also on April 25, 2017, the Council authorized
Staff to utilize $33,397.66 of contingency funds for Town Hall landscaping. Following a secondary review of the
private contractor landscaping plan, it was determined that no contingency funds would be expended to complete
Town Hall landscaping. The landscaping project, estimated to cost $12,000, would be completed by the Parks
Department personnel utilizing available operating funds. In addition, Tree City funding was identified and would
be utilized to further offset the cost of Town Hall landscaping.
Mayor Sanders and Council Member Kurtz expressed their gratitude for Staff’s ongoing efforts to save resident
funds.
Mayor Pro Tem Lamont inquired about the Trophy Club Municipal Utility District (TCMUD) No. 1 water meter fee
of approximately $10,000. Town Manager Class responded that the vault was installed for the water meter that
was not necessary, which was invoiced to TCMUD No. 1 and was rejected for payment by the TCMUD No. 1 Board
of Directors.
No action was taken on this item.
15. Consider and take appropriate action regarding the Council Chambers; Public Art and
Decorations/Furnishings for the Foyer and/or Council Chambers; a Building Dedication Plaque; and funding
sources for the new Trophy Club Town Hall facility; discussion of same (Mayor Sanders, Mayor Pro Tem
Lamont, and Council Member Shoffner).
Mayor Sanders discussed that solicitation had begun for Town artifacts in order to possibly display them in the
foyer at the new Town Hall facility. He remarked that it may be appropriate to take action to proceed with
planning decorative items, such as the Town logo, on the curved brick entryway wall, a bronze plaque to be
mounted on the building, and some sort of enhancement on the wall behind the dais in the Council Chambers
since it was a blank wall.
Town Manager Class advised that there were no funds currently budgeted for furniture in the foyer. His desire
was to at that least purchase a desk that would be occupied with a volunteer, from a core of individuals, that
would perform light administrative functions, such as greet residents and answer phones. He also recommended
purchasing seating for the foyer area and display cases to house the Town artifacts.
Mayor Sanders noted that hotel occupancy tax (HOT) funds could be used for public art, which could possibly be
utilized for internal or external art at the Town Hall facility. He acknowledged that the Town was a golf community
and that a statue could be installed to honor that heritage.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Kurtz, to form a Council Subcommittee,
consisting of Mayor Sanders, Council Member Fleury, and Council Member Shoffner, to work with Staff to review
the mentioned items, and have them brought back for Council’s consideration.
Council Member Shoffner felt that Council Member Fleury could assist with the incorporation of school art from
Byron Nelson High School and Medlin Middle School students to highlight their artwork at Town Hall.
Town Council Minutes May 23, 2017 Page 6 of 8
Town CouncilPage 13 of 134Meeting Date: June 27, 2017
Council Member Jensen recommended installing a dedication plaque that displayed the names of the Council that
were in place when the Town Hall Facility Proposition was approved by the voters, as well as the names of the
Council when the Town Hall opens.
Mayor Sanders received consensus from the Council to proceed with Council Member Jensen’s suggestion of the
dedication plaque.
Council Member Kurtz preferred not to use HOT funds because he wanted to ensure that they remained on budget
according to the Proposition that residents voted for.
The vote was taken.
Motion passed unanimously.
16. Tabled Agenda Item: Consider and take appropriate action regarding proposed Town Council meeting dates
in July 2017; discussion of same (Staff).
Council Member Fleury preferred to hold the July 25, 2017 Council meeting because she would be out of town for
the July 11, 2017 Council meeting.
Town Manager Class advised that pursuant to the Interlocal Cooperation Agreement for Administration of Fire
Protection Services, a Joint Session meeting with the TCMUD No. 1 Board of Directors was required to occur in July
2017; therefore he was proposing to have that meeting on July 25, 2017.
Mayor Sanders pointed out that a possible item to be considered at the Joint Session meeting was the removal of
the stipulation that required TCMUD No. 1 to provide to the Town any amended or revised MUD Rate Order
adopted by MUD not later than sixty (60) days before the effective date of any new rates and charges, within the
Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services
Agreement.
Council Member Jensen recommended maintaining both Council meetings in July and allow for the July 25, 2017
Council meeting to be strictly for TCMUD No. 1 related items.
No action was taken on this item.
17. Discussion of items for Future Agendas to include agenda items for consideration on the June 13, 2017
Council agenda and items from the Town Council Future Agenda Items list, to include discussion of the
below item (Staff):
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 1 - Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title
for the land that the Annex Building is built on and the maintenance building by the Wastewater
Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016) (2-May 10, 2016) (3-August 9, 2016)
(4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017)
Mayor Sanders advised that his intent was that the Annex Building would be utilized for Town storage after Staff
relocated into the new Town Hall facility.
Council Member Shoffner recommended that the Police Department also be used for Town storage after the
relocation to the new Town Hall.
Council Member Shoffner requested to remove Item No. 5 from the Town Council Future Agenda Items list: Staff
research the impact and have a contingency plan for the Town should the Trophy Club Municipal Utility District No.
1 Bond Election fail on May 6, 2017. (Shoffner 4/11/2017) (1-July 11, 2017)
Town Council Minutes May 23, 2017 Page 7 of 8
Town CouncilPage 14 of 134Meeting Date: June 27, 2017
EXECUTIVE SESSION
18. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Mayor Pro Tem
B) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances
CONVENED INTO EXECUTIVE SESSION - START TIME – 8:53 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 9:42 P.M.
RECONVENED INTO REGULAR SESSION
19. Consider and take appropriate action regarding the appointment of the Mayor Pro Tem; discussion of same
(Staff).
Council Member Jensen nominated Council Member Rowe to serve as the Mayor Pro Tem.
Mayor Sanders received no further nominations and requested a vote to appoint Council Member Rowe to serve
as the Mayor Pro Tem.
The vote was taken.
The nomination carried 6-0-1 with Mayor Sanders and Council Members Fleury, Jensen, Kurtz, Lamont, and
Shoffner voting for and Council Member Rowe voting against.
20. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Council Member Fleury, seconded by Mayor Pro Tem Rowe, to adjourn the meeting at 9:44 p.m.
Motion passed unanimously.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes May 23, 2017 Page 8 of 8
Town CouncilPage 15 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-251-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding a First Amendment to Land Lease Agreement and
Memorandum of Land Lease Agreement between the Town and Verizon Wireless, for a wireless
antenna facility located along State Highway 114 between Trophy Lake Drive and Trophy Club Drive;
and authorizing the Mayor or his designee to execute all necessary documents (Staff).
Attachments:Staff Report - Verizon Wireless.pdf
Verizon Wireless First Amendment to Crooked Creek Lease Agreement.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
ConsiderandtakeappropriateactionregardingaFirstAmendmenttoLandLeaseAgreementandMemorandumofLand
LeaseAgreementbetweentheTownandVerizonWireless,forawirelessantennafacilitylocatedalongStateHighway
114betweenTrophyLakeDriveandTrophyClubDrive;andauthorizingtheMayororhisdesigneetoexecuteall
necessary documents (Staff).
Town CouncilPage 16 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:David Dodd, Town Attorney
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Verizon Wireless
Town Council Meeting, June 27, 2017
Agenda Item:
Consider and take appropriate action regarding a First Amendment to Land Lease Agreement
and Memorandum of Land Lease Agreement between the Town and Verizon Wireless, for a
wireless antenna facility located along State Highway 114 between Trophy Lake Drive and
Trophy Club Drive; and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
Explanation:
We have been requested to add the new utility easement because they were unable to use the
previous utility easement that was in the original agreement Councilapproved in March 2016.
All that has changed is the new utility easement from the lease area to the NW has been added
and the lease area equipment was moved to the ROW line. This was done because of the new
sound wall going in the berm as well as the berm is full of utility lines and pipes.
Attachments:
Verizon Wireless First Amendment to Crooked Creek Lease Agreement
Recommendation:
Staff recommends that Council approve the Amended Agreement.
Page 1 of 1
Town CouncilPage 17 of 134Meeting Date: June 27, 2017
Crooked Creek
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRIKE ANYOR ALLOF THE FOLLOWING
INFORMATION FROM ANYINSTRUMENTTHAT TRANSFERS AN INTEREST IN
REAL PROPERTYBEFORE IT IS FILED FORRECORD IN THE PUBLIC RECORDS:
YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
FIRST AMENDMENT TO LAND LEASEAGREEMENT
AND MEMORANDUM OF LAND LEASEAGREEMENT
WHEREAS, the Town of Trophy Club("Lessor") and Dallas MTA, L.P.d/b/a Verizon Wireless
("Lessee") entered into a Land Lease Agreement (the "Agreement") dated May 2, 2016, covering
property ("Property") located in Denton County, Texas; and
WHEREAS, Lessor and Lessee executed that certain Memorandum of Land LeaseAgreement
dated May 2, 2016(the "Memorandum") and recorded May 4, 2016,as Instrument No. 2016-
51455, Real Property Records of Denton County, Texas; and
WHEREAS, Lessor and Lessee now desire to amend the Agreementand Memorandum as herein
set forth.
NOW, THEREFORE, in consideration of the foregoing premises and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto
agree to the following:
1.Exhibit A to the Agreement and Memorandum ishereby replaced in its entiretywith
Exhibit A-1, attached hereto and made a part hereof for all purposes.
2.Exhibit B to the Agreement and Memorandum is hereby replaced in its entiretywith
Exhibit B-1, attached hereto and made a part hereof for all purposes.
3.Except as hereby amended, all other provisions of the Agreementwill remain in full force
and effect as originally written and is hereby confirmed as to all provisions contained
therein. In the event of any conflict between the terms of this First Amendment and the
terms of the Agreement, this First Amendment shall control.
\[SIGNATURE PAGE TO FOLLOW\]
Town CouncilPage 18 of 134Meeting Date: June 27, 2017
Crooked Creek
IN WITNESS WHEREOF, hereunto and to a duplicate hereof, Lessor and Lesseehave
caused this First Amendment to be duly executed on the date first written hereinabove.
LESSOR: Town of Trophy Club
By:
Name:
Title:
Date:
LESSEE: Dallas MTA, L.P. d/b/a Verizon Wireless
By: Verizon Wireless Texas, LLC, its General Partner
By:
Jason Leiker
Director NetworkField Engineering
Date:
Town CouncilPage 19 of 134Meeting Date: June 27, 2017
Crooked Creek
NOTARY ACKNOWLEDGMENT
STATE OF TEXAS
COUNTY OF
The foregoing instrument was acknowledged before me this _____ day of
__________________, 201__, by _____________, _____________ of the Town of Trophy
Club. He is personally known to me or has produced a driver's license as identification.
(AFFIX NOTARIAL SEAL)
________________________________________________
(OFFICIAL NOTARY SIGNATURE)
NOTARY PUBLIC —STATE OF TEXAS
My commission expires: ________________________________________________
(PRINTED, TYPED OR STAMPED NAME OF
NOTARY)
STATE OF TEXAS
COUNTY OF ______________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 201__, by Jason Leiker,Director NetworkField Engineeringof Verizon
Wireless Texas, LLC, General Partner of Dallas MTA, L.P. d/b/a Verizon Wireless, on behalf of
said partnership. He is personally known to me.
(AFFIX NOTARIAL SEAL)
________________________________________________
(OFFICIAL NOTARY SIGNATURE)
NOTARY PUBLIC —STATE OF TEXAS
My commission expires: ________________________________________________
(PRINTED, TYPED OR STAMPED NAME OF
NOTARY)
Town CouncilPage 20 of 134Meeting Date: June 27, 2017
Crooked Creek
Exhibit A-1
PARENT TRACT #1 DESCRIPTION
Tract C of the TROPHY CLUB, SECTION EIGHT, a subdivision out of the J. Sutton Survey,
Abstract No. 1154 and the C. Medlin Survey, Abstract No. 823, Denton County, Texas,
according to the Plat thereof recorded in Volume 15, page 12, Plat records of Denton County,
Texas (or any subsequently recorded Plat or Replat thereof).
EASEMENT TRACT DESCRIPTION
TRACT NO. 5
BEGINNING at a point in the North right of way line of State Hwy. 114, said point also being
the centerline of Marshall Creek of Trophy Club, Section 8, recorded in Volume 15, Page 12,
Deed Records of Denton County, Texas; THENCE with the centerline of Marshall Creek, North
38°28'31" East, 36.66 feet to point for corner; THENCE South 68°49'28" East, 3,053.49 feet to
point for corner, said point also being the Northwest boundary line of a 127.140 acre tract of
land, described in deed from Johnson-Loggins, Inc. to Gibralter Savings Assoc., recorded in
Volume 837, Page 16, Deed Records of Denton County, Texas; THENCE South 21°11' West,
35.0 feet to a point for corner said point also the North right of way line of State Hwy. 114;
THENCE with the North right of way line of State Hwy. 114, North 68°49'28" West, 3,064.39
feet to the PLACE OF BEGINNING, located as above described and containing 2.458 acres of
land.
PARENT TRACT #2 DESCRIPTION
BEING Tract "C" of Trophy Club, Section Eight, a subdivision out of the J. Sutton Survey,
Abstract No. 1154 and the C. Medlin Survey, Abstract No. 823, Denton County, Texas,
according to the Plat thereof recorded in Volume 15, Page 12, Plat Records of Denton County,
Texas.
LESSEE'S LAND SPACE DESCRIPTION
A tract of land lying in and being a part of The Trophy Club Section Eight, Tract C, an Addition
to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat
records of Denton County, Texas; Said tract being more particularly described as follows:
Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club
Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County,
Texas; Thence N 54°47'04" W on the South line of said lot 587, a distance of 17.69 feet to a
point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of
40.12 feet to a 1/2" iron rod with cap set for the Northeast corner, said corner being the Point of
Beginning; Thence S 20°35'19" W a distance of 12.00 feet to a 1/2" iron rod with cap set on the
South Parent Tract Boundary line for the Southeast corner; Thence N 69°24'41" W on said South
line, a distance of 20.00 feet to a 1/2" iron rod with cap set for the Southwest corner; Thence N
20°35'19" E a distance of 12.00 feet to a 1/2" iron rod with cap set for the Northwest corner;
Thence S 69°24'41" E a distance of 20.00 feet to the Point of Beginning, containing 240.00
square feet or 0.006 acres, more or less.
LESSEE'S ACCESS/UTILITY RIGHT OF WAY DESCRIPTION
Town CouncilPage 21 of 134Meeting Date: June 27, 2017
Crooked Creek
An Right of Way for ingress, egress and utility purposes crossing a part of The Trophy Club
Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as
recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said Right of Way
being more particularly described as follows:
Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club
Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County,
Texas; Thence N 54°47'04" W on the South line of said lot 587, a distance of 38.21 feet to a
point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of
40.33 feet to a point, said point being the Point of Beginning; Thence S 69°24'41" E a distance of
40.00 feet to a point for corner; Thence S 20°35'19" W a distance of 17.00 feet to a point on the
South Parent Tract Boundary line and being the North Public Right of Way line of State
Highway 114 for corner; Thence N 69°24'41" W on said Right of Way line a distance of 20.00
feet to a 1/2" Iron Rod with cap set for the Southeast corner of the 0.006 acre Lessee's Land
Space for corner; Thence N 20°35'19" E a distance of 12.00 feet to a1/2" iron rod with cap set
for the Northeast corner of the 0.006 acre Lessee's Land Space; Thence N 69°24'41" W on the
North line of said 0.006 acre Lessee's Land Space, a distance of 20.00 feet to a 1/2" iron rod with
cap set for the Northwest corner ofthe 0.006 acre Lessee's Land Space for corner; Thence N
20°35'19" E a distance of 52.00 feet to the Point of Beginning, containing 440.00 square feet or
0.010 acres, more or less.
LESSEE'S UTILITY RIGHT OF WAY #1 DESCRIPTION
A 10.00 foot wide Right ofWay for utility purposes crossing a part of The Trophy Club Section
Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in
Volume 15, Page 12, Plat records of Denton County, Texas; Said Right of Way being 5.00 feet
oneach side of the following described centerline:
Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club
Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County,
Texas; Thence N 54°47'04" W on the South line of said lot 587, a distance of 30.98 feet to a
point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of
38.42 feet to a point on the North line of the 0.006 acre Lessee's Land Space, said point being the
Point of Beginning; Thence N 28°04'54" W a distance of 27.26 feet to the Point of termination
on the North line of the Parent Tract Boundary #1. Side lines of said Right of Way to be
shortened or extended such as to begin on the North line of the 0.006 acre Lessee's Land Space
and terminate on the North line of the Parent Tract Boundary #1.
LESSEE'S UTILITY RIGHT OF WAY #2 DESCRIPTION
A 10.00 foot wide Right of Way for utility purposes crossing a part of The Trophy Club Section
Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas; Said Right of
Way being 5.00 feet on each side of the following described centerline:
Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club
Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County,
Texas; Thence N 54°47'04" W on the South line of said lot 587, a distance of 55.33 feet to a
point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of
Town CouncilPage 22 of 134Meeting Date: June 27, 2017
Crooked Creek
26.17 feet to a point on the South line of the Parent Tract Boundary #2, said point being the Point
of Beginning; Thence N 28°04'54" W a distance of 83.38 feet to the Point of termination on the
South line of said Lot 587. Side lines of said Right of Way to be shortened or extended such as to
begin on the South line of the Parent Tract Boundary #2 and terminate on the South line of said
Lot 587.
LESSEE'S COAX RIGHT OF WAY DESCRIPTION
A 5.00 foot wide Right of Way for coax purposes crossing a part of The Trophy Club Section
Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in
Volume 15, Page 12, Plat records of Denton County, Texas; Said Right of Way being 2.50 feet
on each side of the following described centerline:
Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club
Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County,
Texas; Thence N 54°47'04" W on the South line of said lot 587, a distance of 44.03 feet to a
point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of
49.49 feet to a point on an existing transmission pole, said point being the Point of Beginning;
Thence N 21°42'33" E a distance of 5.07 feet to a point for corner; Thence S 68°17'17" E a
distance of 7.71 feet to the point of termination on the West line of the 0.006 acre Lessee's Land
Space. Sidelines of said Right of Way to be shortened or extended such as to begin 1.00 foot on
each sidethe above described centerline and Terminate on the West line of the 0.006 acre
Lessee's Land Space.
Town CouncilPage 23 of 134Meeting Date: June 27, 2017
Crooked Creek
Exhibit B-1
See attached
Town CouncilPage 24 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-253-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding a Requisition Request for procurement of a 2017 Ford
F-250 Supercab between the Town of Trophy Club and Silsbee Ford for operations in the Streets
Department; and authorizing the Mayor or his designee to execute all necessary documents (Staff).
Attachments:Staff Report - Vehicle Replacment.pdf
Requisition Request.pdf
Quote.pdf
Vehicle Replacement Policy.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardingaRequisitionRequestforprocurementofa2017FordF-250Supercab
betweentheTownofTrophyClubandSilsbeeFordforoperationsintheStreetsDepartment;andauthorizingtheMayor
or his designee to execute all necessary documents (Staff).
Town CouncilPage 26 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Tony Jaramillo, Director of Parks and Recreation
CC: Thomas M. Class Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, TownSecretary/RMO
Ed Helton, Projects Manager/Street Superintendent
Re: Agenda Item 2017-253-T
Town Council Meeting, June 26, 2017
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of a
2017 Ford F-250 Supercab between the Town of Trophy Club and Silsbee Ford for operations in
the Streets Department; and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
Explanation:
In accordance with the Town of Trophy Club vehicle replacement policy, we are asking for this
pickup to replace our 2004 Ford F-250. There is budget available in General Fund for Fiscal
Year 2017.
This procurement request is in the amount of $37,687.50and will be coded in the Town’s
general ledger to 01-360-83700.
Attachments:
Requisition Request
Quote
Vehicle Replacement Policy
Recommendation:
Staff recommends Council approval of the requisition request.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Town CouncilPage 27 of 134Meeting Date: June 27, 2017
2017
27,
June
Date:
Meeting
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Town
PRODUCT PRICING SUMMARY
GOODBUY 17-17 8F000 VEHICLES www.purschasing.esc2.net
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: Prepared by:
TOWN OF TROPHY CLUBRICHARD HYDER
Contact:Phone:
ED HELTON 817.538.1497(409) 300-1385
Email:Email:
EHELTON@TROPHYCLUB.ORGrhyder.cowboyfleet@gmail.com
Product Description:Date:
FORD F-SERIESJune 7, 2017
A.Bid Item:A. Base Price:$ 21,962.00
5
B.Factory Options
CodeOptionsBid PriceCodeOptionsBid Price
X2BF250 SUPERCAB 4X4 6.75' BED$ 5,585.00
Z1EXTERIOR WHITE
$ -
ASINTERIOR GRAY VINYL 40/20/40
$ -
90LPOWER EQUIPMENT GROUP$ 915.00
99T6.7L V8 DIESEL$ 8,795.00
213ELECTRONIC SHIFT ON THE FLY$ 185.00
871REAR VIEW CAMERA$ 370.00
Total of B. Published Options:$ 15,850.00
Published Option Discount (5%)$ (513.25)
C.Additional Options \[not to exceed 25%\]$=%
5.4
OptionsBid PriceOptionsBid Price
TRANSFER CUST LIGHT BAR AND CONTROLLER$ -
$ -
TRANSFER CUST WIRING/CONTROLLER FOR
$ -
SAND SPREADER
WIGWAGS$ 75.00
SOUND OFF MPOWER 2 AMBER 2 BLUE GRILL$ 440.00
SOUND OFF UNDERCOVERS RED TAIL LIGHTS$ 170.00
SPRAY IN BEDLINER$ 495.00
GRAPHICS$ 350.00
LABOR$ 525.00
Total of C. Unpublished Options:$ 2,055.00
D.Floor Plan Interest (for in-stock and/or equipped vehicles):$ -
E.Lot Insurance (for in-stock and/or equipped vehicles):$ -
F.Contract Price Adjustment:$ -
G.Additional Delivery Charge:miles$ 533.75
305
H.Subtotal:$ 39,887.50
I.Quantity Ordered x K =$ 39,887.50
1
J.Trade in:$ (2,500.00)
FORD F250 1FTSW21P15EB61109
K.GOODBUY Administrative Fee ($300 per purchase order)$ 300.00
L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE$ 37,687.50
Town CouncilPage 29 of 134Meeting Date: June 27, 2017
Town of Trophy Club
Fleet Replacement Policy
General Policy
It is the policy of the Town of Trophy Club to provide staff with the tools needed
to do the job in a professional, competent, and safe manner. Among the biggest “tools” in
accomplishing the task are motor vehicles. In addition, these items are a very substantial
financial investment and need to be handled in the most economic manner to the Town,
both in their operation and in maximizing their disposal value.
Each vehicle has a number of “lives”. Vehicles have a service life, which is the
amount of time a vehicle is capable of rendering service. Vehicles have a technological
life, which is the amount of time a vehicle is capable of rendering service. Vehicles have
a technological life, which represents the relative productivity decline of the unit as
compared to newer models. Most important, a vehicle has an economic life, which is the
length of time the average total vehicles costis at a minimum. The unit expenses and
costs should be considered in determining fleet replacement recommendations;the
following is a list of those expenses/costs:
1.Fuel Costs
2.Operation Costs
3.Maintenance Costs, to include parts availability
4.Downtime
5.Technological Obsolescence
6.Condition
7.Safety
The realities of the budget process, monetary restrictions, and administrative
policies will limit the replacementthat can be made each year, and that priorities must be
set to determine which vehicles to replace with available funds. The purpose of this
policy is to set forth an outline for user departments, in cooperation with the Finance
Departmentto establish these priorities for recommendation to management.
Equipment Replacement Evaluation and Criteria
Vehicles will be evaluated by four criteria: age, mileage, operation &
maintenance cost, condition of body, and mechanical components. A baseline is set for
each criterion and points are assigned, depending on how the item’s data compares to the
base standard. The ratings are low, base (equal to the standard), high and extreme. Points
are assigned as follows: 1-low, 2-base, 3-high, and 4-extreme.
Any point total equaling or exceeding eleven (11) indicates that the vehicle should
be recommended for replacement. The point total is used to rank its replacement priority,
and the larger the number the higher the replacement priority will be. A priority ranking
Town CouncilPage 30 of 134Meeting Date: June 27, 2017
will be developed for the entire fleet by class of vehicleregardless of departmental
assignment.
Priority ranking is intended to serve as a guide and should be considered along with
manager recommendation. Special circumstancesmight present themselves suchthat a
vehicle may not meet the criteriafor recommendation to replace, but due to
circumstances not captured in the policy a department head may recommendto replace
early. Or on the contrary, a vehiclemay meet the criteria for replacement but the manager
might recommend delayingreplacement because they feel the vehicle can still be of use
with little maintenance costs.
The following is a brief explanation of the rating criteria:
Age:
based on the experience in the class of equipment and industry standards as
recommended by the Government Services Administration, State standards, other cities,
etc., and intended to reflect the least cost and highest resale value to the Town.
Mileage/Hours:
based on the experience in the class of equipment and industry standards
as recommended by the Government Services Administration, State standards, other
cities, etc., and intended to reflect the least cost and highest resale value to the Town.
Maintenance Cost:
The base cost will be a total of maintenance and repaircostsas a
percentage of the original purchase price. Accident and warranty repairs are not to be
included in this total.
Condition:
a physical evaluation made for each vehicle that meets or exceeds the base
standards for age, mileage, and maintenance costs. The criteria would be an assignment
of a repair cost as a percentage of the book value of the vehicle. Vehicle history, such as
accidents would also be considered at this point.
Comments and Other Considerations:
This is where the Department Manager can
comment on vehicle history, costs, technological changes, safety items, ect. that should
be considered in the evaluation
Town CouncilPage 31 of 134Meeting Date: June 27, 2017
Replacement Parameters
Age
Condition Points
Below base replacement age 0
< 1 year over base 1
1-2 years over base 2
3-4 years over base 3
4+ years over base 4
Mileage
Condition Points
Below base replacement mileage 0
Base + < 10,000 miles (600 hours) 1
Base + 10,000-20,000 miles (600-1,200 hours) 2
Base + 20,000 miles (+1,200 hours) 3
Maintenance Cost
Condition Points
< 5% of the purchase cost 1
5% to 12% of purchase cost 2
13% to 25% of purchase cost 3
> then 25% of purchase cost 4
Condition Evaluation
Condition Points
Repair cost <6% of the book value 2
Repair cost 6% to 18% of book value 3
Repair cost >18% of book value 4
Town CouncilPage 32 of 134Meeting Date: June 27, 2017
Equipment Replacement Base Criteria
Item Age Mileage/Hours
Truck (non-diesel) 5 80,000
Truck (diesel) 7 90,000
Ambulance 7 75,000/7,500
Police Vehicle 3 60,000
Police Admin Vehicle 5 80,000
Town CouncilPage 33 of 134Meeting Date: June 27, 2017
Vehicle/Equipment Evaluation Summary Report
Item #:__________________________ Evaluation/Report Date:________________ 03253
4-19-17
Department Assignment: _________________________________________________
Streets
Ford
Year:________________ Make:_____________________ Model:________________
F-250
2004
Description/Use:_______________________________________________________
StreetMaintenance/Sandspreader
Summary Values
4
Age ________________ Base Age from Policy _________________ Points: ________ 7
13
Mileage_____________ Base Mileage________________________ Points: ________
85,6590
90,000
Purchase Cost: _______________ Total M&R: _________________ Points: ________ 3
14,739
2,210.85
2,500
Book Value: ______________ Est Repair Cost:_________________ Points: _________
04
Total Points
11
Wearerecommendingreplacementofthisunit
Comments and other considerations: __________________________________________
withalikevehiclethatwillserveastheStreetSupervisorstruckaswellashandle
thedutiesasthesandingtruckunit.Thiswillallowthephasingoutandnon
replacementofoneofourF-150's.
Town CouncilPage 34 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-262-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding a Requisition Request for procurement of a new
phone system for the new Town Hall facility between the Town of Trophy Club and Mercury
Communication for operations in Information Services Department; and authorizing the Mayor or his
designee to execute all necessary documents.
Attachments:Staff Report - Phone System.pdf
Requisition Request.pdf
Quote.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardingaRequisitionRequestforprocurementofanewphonesystemforthe
newTownHallfacilitybetweentheTownofTrophyClubandMercuryCommunicationforoperationsinInformation
Services Department; and authorizing the Mayor or his designee to execute all necessary documents.
Town CouncilPage 35 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Jonathan Phillips, Director of Administrative Services
CC: Thomas M. Class, Sr., Town Manager
Amber Karkauskas, Director of Finance
Holly Fimbres, Town Secretary/RMO
Mike Pastor, Information Services Manager
Re: Agenda Item 2017-262-T
Town Council Meeting, June27,2017
Agenda Item:
Consider and take appropriate action regarding a Requisition Request for procurement of a new
phone system for the new Town Hall facility between the Town of Trophy Club and Mercury
Communication for operations in Information Services Department; and authorizing the Mayor
or his designee to execute all necessary documents.
Explanation:
The UNIVERGE SV9100 Communications Servers are robust, feature-rich, unified
communications enabled systems that are ideal for small and medium-sized businesses. Each
server is designed to help solve today’s communications challenges and is built with our
migration path in mind, so we can scale our communications to meet the needs of future
organizational growth with a platform that allows for the easy expansion of our system
capabilities. Some of the key features are IP or digital voice support, unified messaging,
voicemail, mobility features, streamline application integration, stackable chassis, and
architecture for future growth.
This procurement request is in the amount of $49,950.38 and is within budget for Town Hall,
which will be coded in the Town’s general ledger to 89-360-83700-918.
Attachments:
Requisition Request
Quote
Recommendation:
Staff recommends Council approval of the requisition request.
Council Approval:
_____________________________
Mayor Nick Sanders, or designee
Town CouncilPage 36 of 134Meeting Date: June 27, 2017
2017
27,
June
Date:
Meeting
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Council
Town
SYSTEM CONFIGURATION AND PRICING
We are pleased to present the NEC Univerge SV9100 Digital/VoIP system for your review.
The proposed solution has been configured to support your immediate and future
telecommunications needs. Listed below is a summary of the proposed products and services:
1 NEC SV9100E 12 Phone Package
Includes: 1 - 19” Chassis
1 - CPU Main Processor
1 - VoIP Daughter Board
16 - System Resource Licenses
16 - Standard User Licenses
- equipped with rack mount kit
- equipped with internal battery back-up kit
106 NEC SV9100 System Resource Licenses (total 152)
84 NEC SV9100 Standard Extension User Licenses (total 100)
2 NEC SV9100 Premium Extension User Licenses
100NEC Gigabit Software Licenses
100NEC Thirty-Two Button Software Line Add-on for ITY-8LDX
1 NEC RGA Conference Blade
2NEC RGA Conference License Ports (8 ports each)
1 NEC 4GB Compact Flash Media for Conference Bridge
1 NEC 8G Compact Flash Media - 550 hours of available recording
30NEC SIPCentral OfficeTrunk Licenses
1NEC Analog Station Blades (8 ports each) (faxes and analog devices)
1 NEC Voice Mail Blade
1 NEC UM8000 Resource Licenses (16)
100NEC IP Eight Button Desi-less Terminals
1 Power Surge Protector
1Mercury Provided Project Management, Basic Installation and Design Package
1 Mercury Provided Training forall End Users/Administration
1Five-year Warranty through MOGO Interests, LLC Covering Above Equipment
1Five-year NEC Software Assurance on the SV9100 Premium Software
100 Customer Provided Category 6a Telephone Station Cables
3 Customer Provided 48-port Gig PoE Switches
Total Investment: $48,950.38
Note: TaxExempt
Town CouncilPage 38 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-254-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Recognition of the Police Department for their contribution in the Town of Trophy Club being ranked
No. 1 as being the Safest City in Texas for 2017 according to SafeWise (Staff).
Attachments:Safe Wise-Safest City Certificate.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
RecognitionofthePoliceDepartmentfortheircontributionintheTownofTrophyClubbeingrankedNo.1asbeingthe
Safest City in Texas for 2017 according to SafeWise (Staff).
Town CouncilPage 39 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-255-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding a Proclamation of the Town Council designating July
as Park and Recreation Month in Trophy Club; and providing an effective date (Staff).
Attachments:PRO 2017-06 - Parks and Rec Month.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardingaProclamationoftheTownCouncildesignatingJulyasParkand
Recreation Month in Trophy Club; and providing an effective date (Staff).
Town CouncilPage 41 of 134Meeting Date: June 27, 2017
TOWN OF TROPHY CLUB, TEXAS
PROCLAMATION NO. 2017-06
A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY
CLUB, TEXAS, DESIGNATING JULY 2017 AS PARK AND RECREATION
MONTH IN TROPHY CLUB; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
parks and recreation programs are an integral part of communities
throughout this country, including the Town of Trophy Club; and
WHEREAS,
our parks and recreation are vitally important to establishing and
maintaining the quality of life in our communities, ensuring the health of all citizens, and
contributing to the economic and environmental well-being of a community and region; and
WHEREAS,
parks and recreation programs build healthy, active communitiesthat aid
in the prevention of chronic disease, provide therapeutic recreation services for those who are
mentally or physically disabled, and also improve themental and emotional health of all
citizens; and
WHEREAS,
parks and recreation programs increase a communitys economic
prosperity throughincreased property values, expansion of the local tax base, increased
tourism, the attraction and retention of businesses, and crime reduction; and
WHEREAS,
parks and recreation areas are fundamental to the environmental well-
being of our community; and
WHEREAS,
parks and naturalrecreation areas improve water quality, protect
groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative
buffers to development, andproduce habitat for wildlife; and
WHEREAS,
our parks and natural recreation areas ensure the ecological beauty of our
community and provide a place for children and adults to connect with nature and recreate
outdoors; and
WHEREAS,
the U.S. House of Representatives has designated July as Parks and
Recreation Month; and
WHEREAS,
the Townof Trophy Clubrecognizes the benefits derived from parks and
recreation resources.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN OF TROPHY CLUB TOWN
COUNCIL THAT JULY 2017IS RECOGNIZED AS PARK AND RECREATION MONTH IN
THE TROPHY CLUB, TEXAS.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club, Texas,
this 27th day of June 2017.
_______________________________ ________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town CouncilPage 42 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-268-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/21/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate regarding the acceptance of the Popular Annual Financial Report for
Fiscal Year 2016 (Staff).
Attachments:Staff Report - Fiscal Year 2016 PAFR.pdf
Fiscal Year 2016 PAFR.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
ConsiderandtakeappropriateregardingtheacceptanceofthePopularAnnualFinancialReportforFiscalYear2016
(Staff).
Town CouncilPage 43 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From: Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: 2016 PAFR
Town Council Meeting, June 27, 2017
Agenda Item:
Consider and take appropriate regarding the acceptance of the Popular Annual Financial Report
for Fiscal Year 2016(Staff).
Explanation:
The Government Finance Officers Association (GFOA) established the Popular Annual Financial
Reporting Awards (PAFR) Program in 1991 to encourage and assist state and local governments
to extract information from their comprehensive annual financial report. The purpose was to
produce high quality, financial reports specifically designed to be readily accessible and easily
understandable to the general public and other interested parties without a background in
public finance, as well as to recognize individual governments that are successful in achieving
that goal. The Town received the Award for Outstanding Achievement from GFOA for its FY
2014 & FY2015 PAFR. This will be the Town’s third PAFR submission.
Attachments:
Fiscal Year 2016 PAFR
Recommendation:
Staff recommends acceptance of the Fiscal Year 2016PAFR.
Page 1 of 1
Town CouncilPage 44 of 134Meeting Date: June 27, 2017
Popular Annual Financial Report
Popular Annual Financial Report- FY 2016
1
Town CouncilPage 45 of 134Meeting Date: June 27, 2017
Table of Contents
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Message from the Director of Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
About the Town of Trophy Club . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Town Council & Strategy Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Award-Winning Reporting & Top 10 Tax Payers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Financial Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Long-Term Financial Planning
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
FY 2017 Capital Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2016 Annual Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
2017 Look Ahead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Shop Local to Make a BIG Impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Come Stay & Play in Trophy Club! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4th of July 2017
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Parks & Amenities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Popular Annual Financial Report- FY 2016
2
Town CouncilPage 46 of 134Meeting Date: June 27, 2017
Message
DIRECTOR OF FINANCE
Dear Citizens,
Report (PAFR) for the Fiscal Year ended September 30, 2016.
the duration of the year, the Finance Department works on the budget,
T
accountability to the wide range of constituents of T
r
Department endeavors to promote the Towns mission by creating strong partnerships and encouraging
community involvement as well as by enhancing the Town.
Town of Trophy Clubs 2016 Comprehensive Annual Financial Report (CAFR), which is prepared in accordance
with the Generally Accepted Accounting Principles (GAAP) and is audited by an independent firm of certified
public accountants, BrooksCardiel, PLLC. of The Woodlands, TX. The CAFR contains additional detailed
and extensive information, such as notes, investments, debt service obligations, and statistical information.
PAFR is to convey the information presented in the CAFR in a more comprehensible format.
e PAFR is intended to provide an overview of the Town
Town of Trophy Clubs commitment to
nancial transparency and accountability.
If you should have any questions or concerns, please do not hesitate to contact the Finance Department at
(682)831-4616, or email me at akarkauskas@trophyclub.org.
Town of Trophy Club,
Amber Karkauskas
Director of Finance
100 Municipal Drive
Trophy Club, Texas 76262
Popular Annual Financial Report- FY 2016
3
Town CouncilPage 47 of 134Meeting Date: June 27, 2017
About the
TOWN OF TROPHY CLUB
of the Dallas-Fort Worth Metroplex. Upon arriving to our unique
community, the winding roads and beautifully landscaped medians
exude the feeling of home. Trophy Club provides small-town ambiance
while fostering community involvement and an active lifestyle. A
network of close-knit, lovely neighborhoods intertwine to form our
beautiful community, a township where people care about each other
and come together for fellow neighbors.
Centrally located along the Highway 114 corridor between DFW
and Alliance Airports, Trophy Club seamlessly balances small-town
charm with quick, convenient access to big-city shopping, dining and
amenities.
consumer population and the close proximity to corporate campuses.
excellent location for commuters, restaurants and retailers. Trophy
Club provides over 14 miles of trails, 1,000 acres of parks, lakes, and
. Driving down the tree lined streets its easy to see why
Trophy Club has been named Tree City, USA by the National Arbor
Day Foundation for 13 years.
Trophy Club has one of the lowest crime rates in DFW and is
consistently recognized as a safe community by various publications in
our area.
management services and regularly interact with residents to help bolster
strong relationships with the citizenry.
Independent School District (NISD) governs several exemplary
schools in town, including two elementary schools, a middle school
and the acclaimed Byron Nelson High School. Academically, NISD has
received a state accountability rating of Recognized for many years.
Byron Nelson High School had over 2,500 students enrolled in 2016
and its athletic programs have produced State Champion Girls Golf
and State Champion Boys Soccer teams.
While the Town is active in planning for the future, we acknowledge
and appreciate our past. Being a Country Club community that is
golf cart friendly, the Town is centered around the only golf course
.
Median Income
facilities.
$128,000+
with a purpose to maintain our mantra of being "A Great Place to Call
Home!"
Popular Annual Financial Report- FY 2016
4
Town CouncilPage 48 of 134Meeting Date: June 27, 2017
Population Homes
Average Appraised
Home Value
4,300+
$430,000+
Popular Annual Financial Report- FY 2016
5
Town CouncilPage 49 of 134Meeting Date: June 27, 2017
Town Council
Nick SandersRhylan RoweAlicia L. FleuryEric Jensen
MayorMayor Pro Tem, Place 3Place 1Place 2
Tim KurtzGreg Lamont
Place 4Place 5Place 6
Strategy Map
MISSION
RESPONSIBILITIES
To support our Mission, we are tasked with the following areas of primary Responsibility:
• Exceeding high standards for public safety and low crime rates.
• Maintaining and improving street and storm drainage infrastructure.
• Fostering a business-friendly environment.
•
•
•
PRINCIPLES
We pledge to carry out our Responsibilities operating under the following Principles:
•
•
•
•
•
Popular Annual Financial Report- FY 2016
6
Town CouncilPage 50 of 134Meeting Date: June 27, 2017
Award-Winning Reporting
Town of Trophy Club, TX
for the Comprehensive Annual Financial Report (CAFR) from the Government Finance
.
and its management.
.
investments, and debt service obligations.
Distinguished Budget Presentation Award
.
.
.
Preparation of this document requires a comparison of the anticipated revenues with
adopted programs and priorities that are based on Town Councils priorities, service
demands, and prior year project commitments.
Town of Trophy Club, TX
Top 10 Tax Payers
1. HCP CRSI Trophy Club TX, LP $ 18,000,000
2. Trophy Club 12, LLC 14,500,000
3. Trophy Club Equities, LLC 10,759,326
4. Armore Trophy Club, LLC 10,090,000
5. First Texas Homes, Inc. 6,792,937
6. Oncor Electric Delivery Company 6,547,680
7. Hydra Hotels, LLC 6,250,000
8. Trophy Club Medical Center, LP 5,854,660
9. Lennar Homes of Texas Land & Construction, LTD 5,474,193
10. 4663 Okeechobee Blvd. and Palm Beach Holdings 5,393,413
Popular Annual Financial Report- FY 2016
7
Town CouncilPage 51 of 134Meeting Date: June 27, 2017
Financial Highlights
. A fund is a grouping of related accounts that is used to maintain control
.
.
1 Debt Service Agency Fund, Grant Fund, and Capital Projects Fund. More information can be found in the
Comprehensive Annual Financial Report (CAFR) on the Towns website at www.trophyclub.org.
Changes in Net Position
Decrease of
$390,303 or
position. Over time, increases or decreases in net position may serve as a useful
1.14%
.
In total, the Towns total net position decreased $390,303.
primarily due to the increase in the net pension liability of $983,826.
Total Net Position
by $34,222,153, which is the Towns net position.$27,620,789 or
80.71%, is in capital assets (land, buildings, infrastructure,
6.33%
equipment, and construction in progress), less any related
12.96%
debt used to acquire those assets that is still outstanding.
consequently, these assets are not available for future
spending. Although the Town reports its capital assets net
80.71%
of related debt, the resources needed to repay this debt
must be provided from other sources since the capital assets
themselves cannot be used to liquidate these liabilities. A
portion of the Towns net position is restricted resources
of $4,433,649 or 12.96%, which are subject to external
restrictions on how they may be used.
balance of unrestricted net position, $2,167,715 or 6.33%, may be used to meet the governments ongoing
obligations to citizens and creditors.
considered discretely presented component units: the 4B Economic Development Corporation (EDC 4B) Fund
and the Tax Increment Reinvestment Zone #1 (TIRZ#1).
boards and can impose its will on their day-to-day operations.
4B and TIRZ#1 was $182,012, all of which is unrestricted.
to payments from the TIRZ#1 fund for an economic development incentive.
Capital Assets
2016 amounts to $66,972,905 (net of accumulated depreciation).
buildings, improvements other than buildings, utility system, machinery and equipment, and construction in
progress..3%. Major capital
Popular Annual Financial Report- FY 2016
8
Town CouncilPage 52 of 134Meeting Date: June 27, 2017
Financial Highlights
Pebble Beach Drive, Timberline Court and Pin Oak Court drainage improvements and streets reconstruction;
illuminated street signs at Trophy Club Drive and State Highway 114; Stryker power cot for an ambulance; fully
equipped police vehicle; portable radio replacement and surveillance equipment for police; improvements to the
.
Governmental Fund Balance
Total Governmental Fund Balance
4.56%
spendable resources. Such information is useful in assessing the
. In particular, the unassigned
23.59%
fund balance may serve as a useful measure of a governments
21.76%
net resources available for spending.
2016, the Towns governmental funds reported a combined fund
0.81%
balance of $17,783,169.
. At
49.29%
Fund was $4,194,162, of which $3,950,290 was unassigned.
fund balance of the General Fund increased by $502,973 during
General FundDebt Services Fund
.
.
Capital Projects FundPID No. 1
experienced an increase in fund balance of $7,070,390 due to the
issuance of long-term debt for the construction of Town Hall and other capital projects.
General Fund Budgetary Highlights
General Fund Budgetary Comparison
Actual expenditures of $8,425,653 were $305,656 less than
budgeted primarily due to personnel savings in various
$9,500,000
departments, to include: Police Department ($113,956) under
budget; Parks Department ($22,917) under budget; Managers
$9,000,000
Department ($36,218) under budget.
$8,500,000
Actual revenues of $9,092,668 were $10,868 greater than
$8,000,000
budgeted primarily due to Sales and Mixed Beverage taxes
RevenueExpenditures
revenues experiencing $28,102 higher than budgeted. Other
Original BudgetAmended BudgetActual
include: Ad Valorem taxes (property tax) revenue was
($39,247) under budget; Franchise Fees were ($18,635) under budget; revenues from Charges for Services were
$25,428 over budget; and Fines and Fees were $8,448 over budget.
Popular Annual Financial Report- FY 2016
9
Town CouncilPage 53 of 134Meeting Date: June 27, 2017
Total Governmental Funds Revenue
Revenue Categories
year 2016 was $13,963,485. Ad Valorem taxes, the
$ 9,710,760
Ad Valorem Taxes
Towns largest revenue source, comprised $9,710,760,
1,217,694
or 70%, of the total revenue of governmental funds
Sales and Mixed Beverage
. Sales and Mixed Beverage taxes
Taxes
are the second largest revenue source for the Town
953,622
Franchise Taxes
and comprised $1,217,694, or 9%, of the total
302,374
.
Occupancy Taxes
598,586
Licenses and Permits
Franchise taxes and Licenses and Permits, which
26,237
are the 3rd and 4th largest revenue sources for
Intergovernmental
the Town, respectively, comprised $953,622, or
310,735
Charges for Service
7%, and $598,586, or 4%, of the total revenue of
362,409
. Other
Fines and Fees
revenue sources include Occupancy taxes,
65,708
Investment Income
Intergovernmental revenue, Charges for Service,
407,418
Fnes and Fees, Investment Income, Grant revenue,
Miscellaneous
and Miscellaneous revenue.
7,942
Grant Revenue
total, comprised $1,482,823, or 11%, of the total
$13,963,485
.
Total Revenues
70%
9%
0%
3%
0%
3%
2%7%
0%
4%2%
Ad Valorem Taxes, 70% Sales and Mixed Beverage, 90%
Franchise Taxes, 7% Occupancy Taxes, 2%
Licenses and Permits, 4% Intergovernmental, 0%
Charges for Service, 2% Fines and Fees, 3%
Investment Income, 0% Miscellaneous, 3%
Grant Revenue, 0%
Financial Report. Any category represented by o% implies that revenues received were less than 1%.
Popular Annual Financial Report- FY 2016
10
Town CouncilPage 54 of 134Meeting Date: June 27, 2017
Total Governmental Funds Expenditures
Expenditure Categories
year 2016 were $17,599,440. General Government
$2,013,688
General Government
927,537
Emergency Medical Services
Resources, Finance, Information Services, and Legal)
826,562
expenditures totaled $4,185,719, or 24% of the
.
159,216
Human Resources
Expenditures related to Public Safety (Police, EMS,
400,642
Finance
and Court) totaled $3,361,363, or 19%, of the total
478,366
Information Services
. Parks and
307,245
Recreation expenditures totaled $2,321,414, or 13%, of
Legal
.
82,277
Court
Expenditures related to Streets totaled $1,422,661, or
2,351,549
Police
8%, of the total governmental expenditures for the
672,862
Recreation
.
99,528
Facilities Management
Debt service expenditures totaled $5,550,454, or 32%,
1,648,552
Parks
of the total governmental expenditures. Expenditures
81,793
PID Activities
related to Community Development and Facilities
576,508
Community Development
Management, respectively, totaled $576,508, or 3%, and
1,422,661
$99,528 or 1%, of the total governmental expenditures
Streets
. Included within the categories above
5,550,454
Debt Service
are $3,395,509 in Capital Outlay expenditures.
$17,599,440
Total Expenditures
4%1%
9%
13%
0%
3%
0%
2%
8%
3%
2%
1%
5%
11%
5%
General Government, 11%Emergency Medical Services, 5%
Manager's Office, 5%Human Resources, 1%
Finance, 2%Information Services, 3%
Legal, 2%Court, 0%
Police, 13%Recreation, 4%
Facilities Management, 1%Parks, 9%
PID Activities, 0%Community Development, 3%
Financial Report. Any category represented by o% implies that expenditures were less than 1%.
Popular Annual Financial Report- FY 2016
11
Town CouncilPage 55 of 134Meeting Date: June 27, 2017
Long-Term Financial Planning
FY 2016 FY 2017FY 2018FY 2019FY 2020FY 2021
ESTIMATEADOPTEDPROJECTEDPROJECTEDPROJECTEDPROJECTED
Beginning Fund Balance $ 3,691,189 $ 3,833,171 $ 3,589,476 $ 3,529,422 $ 3,774,795 $ 3,660,774
Revenue:
Property Tax 5,809,044 6,185,631 6,540,344 6,708,935 6,890,880 7,013,472
Franchise Fees 981,951 986,799 984,636 996,822 994,011 991,362
Sales Tax 821,679 900,395 940,579 1,011,601 1,112,231 1,137,492
Licenses and Permits 604,500 552,200 344,476 333,326 200,250 196,745
Fines and Fees 356,406 361,906 365,468 368,786 372,461 376,695
Charges for Service 272,291 279,964 284,943 290,040 295,258 300,600
Interest Revenue 26,000 30,000 35,000 37,500 40,000 42,500
Miscellaneous 266,614 144,394 137,667 138,462 139,282 141,718
Total Revenue 9,138,485 9,441,289 9,633,113 9,885,472 10,044,373 10,200,584
Expenditures:
Personnel 6,136,678 6,294,967 6,568,879 6,808,771 7,057,136 7,316,172
Services/Supplies 2,079,887 2,542,602 2,470,421 2,536,527 2,575,845 2,637,333
Capital 265,938 660,415 716,866 357,800 588,413 253,337
Total Expenditures 8,482,503 9,497,984 9,756,167 9,703,099 10,221,395 10,206,842
Other Sources (Uses):
Transfers In 111,000 63,000 63,000 63,000 63,000 63,000
Transfers Out (625,000) (250,000) - - - -
Total Other Sources (Uses) (514,000) (187,000) 63,000 63,000 63,000 63,000
Net Increase (Decrease) 141,982 (243,695) (60,054) 245,373 (114,022) 56,742
Ending Fund Balance $ 3,833,171 $ 3,589,476 $ 3,529,422 $ 3,774,795 $ 3,660,774 $ 3,717,516
Fund Balance as % of
45.19%37.79%36.18%38.90%35.81%36.42%
Expenditures
Popular Annual Financial Report- FY 2016
12
Town CouncilPage 56 of 134Meeting Date: June 27, 2017
FY 2017 Capital Plan
Project Total Prior
Project NameFunding SourceDescriptionFY 2017Total
PhaseFunding
$ 2,550,000 $ 7,050,000 $ 9,600,000
Town Hall2012 Tax Note / 2014 ConstructionConstruction of joint Town Hall / Police Station
CO / 2016 GO / 2016
CO/ General Fund, Wood Drive.
Drainage Fund and
CCPD Operating
Funds
$ 100,000 $ 255,000 $ 355,000
Veteran's Hotel Occupancy Fund CompletedConstruction of parking lot adjacent to planned
Memorial OperationsVeteran's Memorial.
Parking Lot
$ 100,000 $ 224,000 $ 324,000
Harmony Park General Fund CompletedConstruction of parking lot adjacent to Harmony
Parking LotOperationsPark.
$ 50,000 $ 75,000 $ 125,000
Veteran's Hotel Occupancy Fund CompletedConstruct approved design of Veteran's Memorial
MemorialOperationssouth of Independence Park West.
$ 50,000 $ 50,000 $ 300,000
2010 Tax Note / Hotel Planning
Signage, Parks Occupancy Fund monument signage at Town parks, and entry way
Signage, Operations / General monumentation and public art.
Entryway Fund Operations
Monumentation
and Public Art
$ - $ 36,000 $ 36,000
Lakeview and General Fund CompletedReplace chain link and pipe rail fence at Harmony
Harmony Park OperationsPark with wrought iron and add wrought iron
Fencefence at Lakeview Park.
$ - $ 80,000 $ 80,000
Shade StructuresGeneral Fund ConstructionAdd shade structure to Independence Park West
Operationsplayground and splash pad decking at aquatics
facility.
$ - $ 140,000 $ 140,000
Independence General Fund - Capital Planning
Park West Facility Replacement
Improvements.
$ - $ 45,300 $ 45,300
Pool Capital General Fund - Capital ConstructionAquatics facility capital replacement: Repaint
ReplacementReplacementspray pad features, replace ADA chair, replace
and replace pump room wiring covers
$ - $ 1,516,000 $ 2,016,000
Indian Creek 2016 CO / Proposed PlanningReconstruction of Indian Creek Drive from
DriveBonds / Drainage Meadowbrook to Harmony Park (Built in 1976)
Fund Operations
$ - $ 726,900 $ 1,026,900
Phoenix Drive2016 CO / Proposed PlanningReconstruction of a neighborhood street and any
Bonds / Drainage needed storm drainage infrastructure repair or
Fund Operationsreplacement (Built in 1977)
$ 2,850,000 $10,198,200 $ 14,048,200
Total Project Funding
Popular Annual Financial Report- FY 2016
13
Town CouncilPage 57 of 134Meeting Date: June 27, 2017
2016 Annual Report
improve our community. Providing a glimpse of what we do gives our stakeholders an idea of how the com-
munity has grown and changed, as well as what can be expected in the future.
Fire Department Agreement
of the public good. His executive, organizational,
and management knowledge covering a broad range
Municipal Utility District No. 1 (MUD) Directors met
of topics and disciplines relevant to the public sector
in a joint meeting on September 19, 2016 with one main
will be invaluable to and for Trophy Club said Mayor
item on the agenda: Consider and take appropriate
Sanders. In addition, he has cultivated positive
action regarding an Interlocal Cooperation Agreement
relationships with colleagues and is particularly adept
for Administration of Fire Protection Services between
at communicating with clarity and diplomacy. He
the Town of Trophy Club and Trophy Club Municipal
has dealt with individuals from diverse cultural and
Utility District No. 1. Both entities worked diligently
organizational backgrounds and has developed and
to represent the best interests of TC residents and
maintained strong relationships with the community.
businesses to create an agreement maximizing
He is a skilled communicator, able to synthesize and
.
deliver complex info to diverse audiences. Town
Highlights of the agreement:
leader within the community.
Five-year agreement automatically renews unless a
party opts out;
Creates one operational reporting structure under Town Improvements
the Town;
Harmony Playground received an upgrade! A
Trophy Club MUD No.
playground specially designed to be safe, accessible and
Club will discuss and agree on annual
entertaining was installed for toddlers.
.
opened in October 2016.
.
TCPD Recognition
In 2016, the Trophy Club Police Department (TCPD)
a living library that showcases the four pillars of
commenced working towards earning Recognized
Trophy Club: safe, involved, patriotic, and healthy.
Law Enforcement Agency status from the Texas Police
Videos on the the TCNEWSreel include interviews
Chiefs Association Law Enforcement Recognition
Program.
announcements and event updates, and fun things to
Police Departments compliance with over 166 Best
do around town.
Practices for Texas Law Enforcement. TCPD received
the designation of Recognized Law Enforcement
Agency in 2017. TCPD is in the top 10% of Texas
Police Departments.
for a Police Station.
building was held in May 2016 with an attendance of
.
New Town Manager Hired
Trophy Club is a community that promotes a healthy
hired Mr.. Class as the new Town Manager.
lifestyle. We walk our kids to school, we run for fun,
Mr. Class comes to Trophy Club following a 27 year
and we walk to shops and local restaurants.
career with the Federal Bureau of Investigation. Mr.
Class holds a Masters Degree in Public Administration
slow down and prepare to stop for possible crosswalk
and a Bachelors Degree in Criminal Justice. As an
users.
Administrator for a federal agency, he has experience
provide additional warning to drivers that a pedestrian
in the governmental sector with formulating and
is present.
achieving goals and strengthening capacities for
Popular Annual Financial Report- FY 2016
14
Town CouncilPage 58 of 134Meeting Date: June 27, 2017
13
2017 Look Ahead
Town Hall Completion
Town Hall construction is scheduled to be complete
in September of 2017. Trophy Clubs new Town Hall
complex will be located in the Trophy Wood District
on SH 114.
Families who enjoy soccer in Trophy Club will also
.
Trophy Wood District
Installation of the new parking lot at Harmony Park
Trophy Wood District is home to Trophy Clubs
was completed during the spring soccer season, as
newest restaurant Breadwinners Café and Bakery, and
the Quarter Bar, Trophy Club Town Hall, Also coming
Elementary.
to town is HG Sply Co., scheduled to open for business
Spring/Summer 2018. It will feature about 24,000
Independence Park West will have scoreboards
square feet of space where guests can eat, work and
. Parents and kids will be able to
play all under one roof.
easily see the score during play.
New Businesses
In addition to the changing landscape in the Trophy
Wood District, Trophy Club will also see several other
new businesses emerge in 2017: Trophy Club Animal
Hospital, Wonderland Montessori School, and Cook
Childrens Pediatrics.
TCPD
.
remaining portion of the system enabling the TCPD
.
department in the area to have both live scan in the
cars and in the department prisoner processing area.
improvements to the Veteran's Memorial including
engraved bricks, monuments for each branch of the
military and a new parking lot.
Trophy Club Municipal Court on a warrant program
parking lot also serves Independence Parks, Beck
to reduce outstanding warrants and assist individuals
Elementary and help relieve congestion created by
.
street parking.
Popular Annual Financial Report- FY 2016
15
Town CouncilPage 59 of 134Meeting Date: June 27, 2017
Shop Local to Make a BIG Impact
Shopping locally gives back to the community! When businesses in Trophy Club are successful,
life for the community and the people who live here.
Not only does shopping local support small business, it also serves as an investment into the operations,
programs and initiatives that keep Trophy Club A Great Place to Call Home.
Two pennies for every dollar spent on sales taxable goods purchased in Trophy Club go towards
funding community needs, including:
One Penny
Public Safety
goes to
Road Repairs
General Fund
Park Improvements
Economic Development Initiatives & Programs
Infrastructure Improvements
Community Events
25%
Once the Towns portion of sales tax revenues are received, the
CCPD
two pennies are allocated into four funds:
50%
General Fund
EDC 4B
25%
Receives One Penny
Street
Helps fund general operations of Town government.
Maintenance
Economic Development Corporation 4B Fund (EDC 4B)
Receives Half-a-Penny
Promotes economic development programs and initiatives in town to support and increase
local business.
Crime Control & Prevention District Fund (CCPD)
Receives a Quarter-of-a-Penny
A.
Street Maintenance Fund
Receives a Quarter-of-a-Penny
Funds expenses associated with providing a safe, clean and well-maintained roadway system
in Trophy Club.
Shopping Local is a WIN for Trophy Club!
Popular Annual Financial Report- FY 2016
16
Town CouncilPage 60 of 134Meeting Date: June 27, 2017
Come Stay & Play
in Trophy Club!
As the Trophy Club community grows, so does the hospitality, dining and
recreational opportunities in Town!
Hospitality
. Make sure your weekend and holiday guests are
Hampton Inn & SuitesHoliday Inn WoodSpring Suites
Homewood Suites
525 Plaza Drive2900 E SH 114725 Plaza Drive306 Trophy Branch
Trophy Club, Texas 76262Trophy Club, Texas 76262Trophy Club, Texas 76262Trophy Club, Texas 76262
682-831-1572469-223-3078214-634-1800817-491-1118
hamptontrophyclub.comhomewoodsuites.hilton.comholidayinn.comwoodspringsuites.com
Dining
. Treat your visitors and guests to a delicious local meal where
the owner welcomes you at the door and servers know you by name!
Christinas Fine Fish & Knife Hot & Creamy
Hong Kong ExpressPapa Murphys Pizza
Mexican RestaurantJapanese CuisineDonuts
Trophy Club Vinnys Italian
StarbucksSubway
Country ClubRestaurant
Meat U Anywhere Bread Winners Cafe
Kim's Donuts
BBQ& the Quarter Bar
Recreation & Fun
You will never run out of fun things to do in Trophy Club - just ask the locals!
Popular Annual Financial Report- FY 2016
17
Town CouncilPage 61 of 134Meeting Date: June 27, 2017
4th of July 2017
Patriot 5K & Fun Run
who just enjoy getting out.
spectators.
--- Run begins at 7:15 a.m.
--- On-site registration 6:00 a.m. for $25
--- Pre-register for $20
Parade of Patriots
Trophy Club Stars & Stripes coordinates the Parade of Patriots, and this year the parade honors all military veterans.
.m. and starts at Byron Nelson High School (BNHS).
right on Parkview and the parade ends at BNHS. Residents are welcome to set up blankets and chairs along the
.
minutes prior to the start of the parade to all parade bystanders.
.
Please read and abide by the parade rules listed on the parade application.
Floats check in at 8:15 a.m. and the parade begins at 9:30 a.m.
o Best HOA or Neighborhood
o Most Patriotic
o Spirit of Trophy Club
o Best Decked Out Golf Cart
o Best Dressed Pet
Celebration & Fireworks
All entertainment and activities are Free to residents, the event begins at 6:00 p.m.
East will provide available seating for the live band (Limelight), so bring chairs and blankets.
go out at around 9:30 p.m..m.
spot before it gets dark! Wristbands are available onsite; free for residents, $10 for non-residents. Kids must have
. Entry to the event and the concert is free for
everyone. Parking is available at the Community Pool, Independence Park East and West, LDS Church (restrooms
inside) and street parking. Food vendors are cash only and include: turkey legs, bbq, sausage on a stick, funnel
cakes, cotton candy, corn dogs, sno cones, nachos, smoked corn,empanadas, sweet breads, chicken wings, and
drinks.
Popular Annual Financial Report- FY 2016
18
Town CouncilPage 62 of 134Meeting Date: June 27, 2017
Trophy Club Park
2885 Trophy Park Drive
Park
Skyline Park | 304 Ridge View Lane
Harmony Park | 599 Indian Creek Drive
Lakeview Park | 100 Village Trail
Independence Park West | 501 Parkview Dr.
Community Pool | 500 Parkview Drive
Independence Park East | 500 Parkview Dr.
Linear Park North (north of The Highlands)
Freedom Park | 2675 Trophy Park Drive
Trophy Club Park | 2885 Trophy Park Drive
Popular Annual Financial Report- FY 2016
19
Town CouncilPage 63 of 134Meeting Date: June 27, 2017
Stay Informed & Engaged with the Town!
news and information. As a bustling, dynamic community where activities abound and news cycles daily, stay
informed on all things Trophy club with a variety of online tools:
info@trophyclub.org
www.TrophyClub.org
www.TCParks.org
www.TrophyClubPark.org
www.facebook.com/TrophyClubGov
www.twitter.com/TrophyClubGov
www.youtube.com/TrophyClubGov
Popular Annual Financial Report- FY 2016
20
Town CouncilPage 64 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-258-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding the Texas Municipal Retirement System (TMRS)
Consumer Price Index (CPI) adjustment for Calendar Year 2018 (Staff).
Attachments:Staff Report - TMRS CPI.pdf
TMRS Plan Change Study.pdf
TMRS FY2018 Rate Letter.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
ConsiderandtakeappropriateactionregardingtheTexasMunicipalRetirementSystem(TMRS)ConsumerPriceIndex
(CPI) adjustment for Calendar Year 2018 (Staff).
Town CouncilPage 65 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: TMRS CPI Adjustment
Town Council Meeting, June 27, 2017
Agenda Item:
Consider and take appropriate action regarding the Texas Municipal Retirement System(TMRS)
Consumer Price Index (CPI) adjustment for Calendar Year 2018 (Staff).
Explanation:
During the early stages of Fiscal Year 2015Council elected to reduce the annual annuity
increase of TMRS from 70% of CPI to 30% and asked to be provided the information on an
annual basis to consider all options. With the current annual annuity increase of 30% of CPI,
the TMRS rate for Calendar Year 2018 is 12.91% (a 2.64% decrease from last year’s rate of
13.26%). Choosing an annuity increase of 50% or 70% would increase the TMRS rate for
Calendar Year 2018 to 14.72% or 16.60%, respectively.
Attachments:
TMRS Plan Change Study
TMRS FY2018 Rate Letter
Recommendation:
Staff recommends maintaining the annual annuity increase at 30%.
Page 1 of 1
Town CouncilPage 66 of 134Meeting Date: June 27, 2017
ForInformationalPurposesOnly
EffectiveDate-January1,2018
ReportDate-June19,2017
2017
27,
GRID2018
**ThisistheadditiontotheInitialPriorServiceRateforUSCfortransfers.Therewere17eligibletransferemployeesonthevaluationdate.
June
Date:
Meeting
ProposedPlans
0.13% (A&R)0.13% (A&R)0.13% (A&R)
100%(Repeating)100%(Repeating)100%(Repeating)
30%(Repeating)50%(Repeating)70%(Repeating)
UnfundedActuarialLiability$2,152,434$2,971,911$3,834,465
25years25years25years
5years
11.55%
2to116.47%16.60%
2018
7.00%4.92%79.8%
YesYes
N/A
2
PlanChangeStudy
134
of
01295TrophyClub
67
Page
5years
10.81%
2to1
14.59%14.72%
2018
7.00%3.78%83.6%
YesYes
N/A
1
Current
5years
10.09%
2to112.78%12.91%
2018
7.00%2.69%87.6%
YesYes
N/A
SupplementalDeathRate
UpdatedServiceCredit
20Year/AnyAgeRet.
Contribution Rates Council
AmortizationPeriod
Phase-InTotalRate
PriorServiceRate
NormalCostRate
Town
AnnuityIncrease
TransferUSC**
Plan Provisions
RetirementRate
MatchingRatio
FundedRatio
DepositRate
TotalRate
Vesting
1/1
June 1,2017
/źƷǤ ϔЉЊЋВЎ
City Official
Town ofTrophy Club
100 Municipal Drive
Trophy Club, TX 76262
Subject: 2018 Municipal Contribution Rate
Dear City Official:
Plan Year 2018 (Calendar Year 2018, PY2018) as determined by the December 31, 2016 actuarial valuation. The
actuarially determined contribution rates for retirement benefits and Supplemental Death Benefits (SDB), if any,
are based on n effect as of April 1, 2017 and the actuarial assumptions and methods
adopted by the TMRS Board. Effective January 1, 2018
Normal Cost10.09%
Prior Service2.69%
Total Retirement Rate
12.78%
Supplemental Death Benefit 0.13%
Total Combined Contribution12.91%
Full information on your contribution rate, including an explanation of changes, is contained in the attached
report. The Total Retirement Rate shown above represents the Actuarially Determined Employer Contribution
(ADEC) for PY2018 based on current TMRS funding policy.
IMPORTANT NOTE: The pension disclosure and financial statement information necessary to assist your
city with the financial reporting requirements of the Governmental Accounting Standards Board (GASB)
will be provided in a separate document available later this summer.
If you have questions about your rate or if you wish to evaluate potential changes in your TMRS plan, contact
TMRS at 800-924-8677.
Sincerely,
Eric W. Davis
Deputy Executive Director
TMRS 512.476.7577
P.O.B149153 T-F800.924.8677
Town CouncilPage 68 of 134Meeting Date: June 27, 2017
OX OLLREE
A,T78714-9153 .TMRS.F512.476.5576
USTINEXAS WWWCOMAX
Table of Contents
Executive A comparison of the highlights of the December 31, 2016andDecember 31,
Summary2015actuarial valuations for your city. Included are membership counts,
asset information, actuarial information, and contribution rate requirements.
Calculation of Details the calculation of the Full Retirement Rate (TMRS Plan Year -
Contribution ADEC)and the Supplemental Death Rate, if applicable, for your city. A
Requirementscomparison to the 2015actuarial valuation results is included.
Summary of A summary of plan provisionsfor plan years 2016 and 2017.
Benefit Provisions
Amortization Bases
Information onthe amortization bases and payments for your city.
and Payments
Historical and This schedule provides your city with historical cash flows,interest credits
Projected and the year-end balance of its Benefit Accumulation Fund (BAF),as well
Accumulation of as projected values for calendar/plan years 2017and 2018.
the BAF Balance
Reconciliation of A detailed
Full Retirement (ADEC) since the prior valuation.
Rate from Prior
Actuarial
Valuation Report
Ћ
Town CouncilPage 69 of 134Meeting Date: June 27, 2017
Executive Summary
Valuation as of TMRS Plan Year (PY) Ending12/31/201612/31/2015
Membership as of the Valuation Date
Number of
-Active members6971
-Retirees and beneficiaries2928
-Inactive members9681
-Total194180
$4,704,011$4,863,685
Valuation Payroll$4,646,552$4,484,476
Benefit Accumulation Fund (BAF) Assets
Market BAF Balance $14,799,574$13,423,190
BAF crediting rate for PY6.73%0.06%
Interest credited on beginning BAF balance$903,862$7,769
Municipal contributions 593,840658,543
Member contributions during year329,281340,458
Benefit and refund payments450,599633,798
Actuarial Value of Assets (AVA)
Market BAF Balance $14,799,574$13,423,190
Actuarial Value of Assets (AVA)15,159,66113,787,310
AVA as a Percentage of BAF102.4%102.7%
Return on AVA6.53%6.63%
Actuarial Information
Actuarial accrued liability (AAL) $17,312,095$16,324,632
Actuarial value of assets (AVA)15,159,66113,787,310
Unfunded actuarial accrued liability (UAAL)2,152,4342,537,322
UAAL as % of pay45.8%52.2%
Funded ratio(AVA/AAL)87.6%84.5%
Employer normal cost 10.09%9.91%
Prior Service Rate2.69%3.22%
Contribution Rates for TMRS Plan Year (PY)20182017
Member7.00%7.00%
Full retirement rate (ADEC)12.78%13.13%
Supplemental Death rate0.13%0.13%
Total Employer Contribution Estimates for PY20182017
Projected payroll$4,785,949$4,619,010
Combined contribution rate12.91%13.26%
Estimated employer contribution $617,866$612,481
Note: TMRS Plan Year coincides with Calendar Year
Results from prior year reflect the plan provisions used in the 12/31/2016 valuation report.
Ќ
Town CouncilPage 70 of 134Meeting Date: June 27, 2017
Calculation of Contribution Requirements
From Valuation Report as of
December 31,2016December 31,2015
1.$4,704,011$4,863,685
2.Valuation payroll4,646,5524,484,476
3.Employer normal costrate 10.09%9.91%
4.Actuarial liabilities
a.Active members$6,307,305$7,447,075
b.Inactive members5,600,4104,227,958
c.Annuitants5,404,3804,649,599
d.Total actuarial accrued liability$17,312,095$16,324,632
5.Actuarial value of assets15,159,66113,787,310
6.Unfunded actuarial accrued liability (UAAL)(4d -5)$2,152,434$2,537,322
7.Funded ratio (5 / 4d)87.6%84.5%
8.Equivalent Single Amortization Period*27.4years28.4years
9.Assumed payroll growth rate3.0%3.0%
Contribution Rate for TMRS Plan Year:20182017
10.Full retirement rate
a.Normal cost10.09%9.91%
b.Prior service2.69%3.22%
c.Full retirement rate12.78%13.13%
11.Supplemental Death rate0.13%0.13%
12.Combined contribution rates(10c + 11)12.91%13.26%
* New Losses are laddered on 25-year period.
Ѝ
Town CouncilPage 71 of 134Meeting Date: June 27, 2017
Summary of Benefit Provisions
The plan provisions are adopted by the governing body of the City, within the options available in the
state statutes governing TMRS. Plan provisions for the City were as follows:
Plan Year 2017Plan Year 2016
Employee deposit rate7%7%
Matching ratio (city to employee)2 to 12 to 1
Years required for vesting55
Retirement Eligibility
(Age /Service)60/5, 0/2060/5, 0/20
Updated Service Credit100%RepeatingTransfers100%RepeatingTransfers
Annuity Increase (to retirees)30% of CPI Repeating30% of CPI Repeating
Supplemental Death Benefit to
Active EmployeesYesYes
Supplemental Death Benefit to
RetireesYesYes
Amortization Bases and Payments
Year Years
EstablishedDescriptionRemainingBasePayment
20132013 Valuation (Fresh Start)27$4,069,804$238,505
20132013 Benefit Change27(1,590,313)(93,198)
20142014 Experience27(110,045)(6,449)
20152015 Experience27(240,941)(14,120)
20152015 Actuarial Changes29430,64924,210
20162016 Experience27(406,720)(23,835)
Total2,152,434125,113
Ў
Town CouncilPage 72 of 134Meeting Date: June 27, 2017
Џ
13,050,21713,423,19014,799,57415,925,47617,254,530
2017
b
Balance
27,
AF
)
9
(
June
B
Date:
$ $ $ $ $
Meeting
673,345 7,769 903,862 998,971 1,074,970
Credit
Interest
Effective retirement contribution rate is the actual rate determined by dividing the employer contribution received by the payroll paid.
(8)
storical and Projected Accumulation of the BAF Balance
$ $ $ $ $
(6)
External Cash
526,206 365,203 472,522 126,931 254,084
Flow for the
(4) + (5) +
Year
(7)
$ $ $ $ $
Payments 450,771 )633,798 )450,599 )808,420 )692,576 )
Benefit
)
(6
(((((
134
$ $ $ $ $
of
73
Contributions
for the Year
316,613 340,458 329,281 325,259 335,016
Page
Member
)
5
(
$ $ $ $ $
Contributions
for the Year
660,364 658,543 593,840 610,092 611,644
Employer
(4)
b. BAF Balance may be off a dollar due to rounding.
$ $ $ $ $
Contribution
Retirement
14.60 %13.54 %12.62 %13.13 %12.78 %
Effective
(4) / (2)
a
Rate
(3)
Hi
for the Year
4,523,044 4,863,685 4,704,011 4,646,552 4,785,949
Payroll
(2)
$ $ $ $ $
December 31,
Year Ending
Council
20142015201620178
(1)
Town
201
a.
Reconciliation of Full Retirement Rate from
Prior Actuarial Valuation Report
Actuarial valuations are based on long-term assumptions, and actual results in a specific year can,
and almost certainly will, differ as actual experience deviates from the assumptions. The following
table provides a detailed breakdown of changes in the retirement portion of your citys contribution
rate. This analysis reconciles the change in the retirement portion (ADEC) of your citys contribution
rate from 2017 to 2018, but will not reflect any change in the cost of the Supplemental Death Benefit
(SDB), if your city currently has this provision. (Any changes in the cost of the SDB are primarily
retirees.) Following the table below is a brief description of the common sources for deviation from
the expected.
Change in Full Retirement Rate
Full Rate from 12/31/2015 Valuation (PY 2017 Rate) 13.13%
Benefit changes 0.00 %
Return on Actuarial Value of Assets 0.04
Contribution lag 0.00
Payroll growth (0.02)
Normal cost 0.18
Liability growth (0.55)
Total change (0.35) %
Full Rate from 12/31/2016 Valuation (PY 2018 Rate) 12.78%
Benefit Changes
- Shows the increase or decrease in the contribution rate associated with any
to the amortization period adopted by ordinance.
Return on Actuarial Value of Assets (AVA)
-Shows the change in the contribution rate associated
with the return on the AVA being different than the assumed 6.75%.For the year ending December
31,2016, the return on an AVA basis was .The impact may show as 0.00% due to rounding.
6.53%
Contribution Lag
-Shows the totalincrease or decrease in the contribution rate associated with the
phase in of contributions and/or any additional contributions above the full rate. The effect of the
Lagis also included here and refersto the time delay between the actuarialvaluation
date and the date the contribution ratebecomes effective. For TMRS member cities, the
Contribution L,the Actuarial Valuation as of December 31, 2016 sets the rate
Contribution
effective for Calendar Year 2018).
immaterial once a city is contributing the Full Rate and the Full Rate stabilizes.
А
Town CouncilPage 74 of 134Meeting Date: June 27, 2017
Payroll Growth
-Shows the increase or decrease in the contribution rate associated with higher or
were
calculated assuming payroll grows at %per year. Overall payroll growth in excess of % will
3.03.0
typically cause a decrease in the prior service rate.
Normal Cost
-Shows the increase or decrease in the contribution rate associated with changes in the
average normal cost rate population. The normal cost rate for an employee is
the contribution rate which,
anticipated covered service with the municipality, would be sufficient to meet all benefits payable on
their behalf. The salary-weighted average of the individual rates is the total normal cost rate.
Liability Growth
-Shows the increase or decrease in the contribution rate associated with larger or
bilities. The most significant sources
for variance will be individual salary increases compared to the assumption and turnover.
Б
Town CouncilPage 75 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-264-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/14/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Receive an update and provide direction to Town Staff regarding Entryway Monumentation and
Median Landscaping for the Town of Trophy Club (Mayor Sanders and Council Member Lamont).
Attachments:Staff Report - Entryway Monumentation.pdf
2017 RFP Entryway Monumentation.pdf
Trophy Club Drive - Photo 1.pdf
Trophy Club Drive - Photo 2.pdf
Trophy Club Drive - Photo 3.pdf
Trophy Lake Drive - Photo 1.pdf
Trophy Lake Drive - Photo 2.pdf
Trophy Lake Drive - Photo 3.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
ReceiveanupdateandprovidedirectiontoTownStaffregardingEntrywayMonumentationandMedianLandscapingfor
the Town of Trophy Club (Mayor Sanders and Council Member Lamont).
Town CouncilPage 76 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:John Zagurski, Budget Manager
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Entryway Monumentation and Median Landscaping
Town Council Meeting, June 27, 2017
Agenda Item:
Receive an update and provide direction to Town Staff regarding Entryway Monumentation and
Median Landscaping for the Town of Trophy Club (Mayor Sanders and Council Member
Lamont).
Explanation:
Attached is a draft RFP for the Entry Way Monumentation. This RFP is a revision of the original
RFQ that was advertised during 2016. Staff is looking for direction regarding the scheduling and
wording of the RFP.
Attachments:
2017 RFP Entryway Monumentation
EntrywayPhotos
Recommendation:
Currently staff is working on drafting the budget for FY2018. Staff’s recommendation to set up
a subcommittee meeting in August to review the RFP and make adjustments based on their
direction. The RFP should be ready to go out later that month.
Page 1 of 1
Town CouncilPage 77 of 134Meeting Date: June 27, 2017
REQUEST FOR (RF)
TOWN OF TROPHY CLUB ENTRYWAY
MONUMENT
Town of Trophy Club
100 Municipal Drive
Trophy Club, Texas 76262
1
Town CouncilPage 78 of 134Meeting Date: June 27, 2017
THE TOWN OF TROPHY CLUB, TEXAS IS SEEKING CONSULTING AND DESIGN SERVICES TO DEVELOP:
DESIGN OF COMMUNITY GATEWAY MONUMENTSLANDSCAPING
The Town of Trophy Club is issuing a Request for (RF) from qualified firms to
program that:
Welcomes travelers from major entrance points into the town and
Establishes design standards and specifications for entrywaylandscaping; and
Establishes visibility,
safety, maintenance and replacement costs for signage; and
Establishes design standards that is reflective of Trophy Club's identity and culture
BACKGROUND
Trophy Club is a master planned community and was originally developed in 1973 and incorporated in
1985. The Town contains 4.1 square miles with a total population of approximately 13,000 with
complete buildout projected no later than 2020.
-maintained
community oasis that it is today. Over the years Trophy Club has developed from a small, golf-centric,
rural getaway for Dallas executives and retirees into a premiere North Texas residential community. As
the first master planned community in Texas, Trophy Club features over 1,000 acres of parks, 36 holes of
golf winding through neighborhoods and environmentally secure woodlands, an efficient local
government and s
resident participation in community activities, schools, churches, clubs, organizations and town advisory
groups.
Trophy Club employs the Council-Manager form of government with an elected mayor and six-member
Council. The town incorporated in 1985 when the Westlake Town Council agreed to release 2,555 acres
from its ETJ in order for Trophy Club residents to gain more control over the zoning and development
within the town. Careful planning is integral to Trophy Club development and plans are closely reviewed
to ensure that the growth of the community maintains the neighborhood atmosphere that residents
have come to treasure. In 2010 Trophy Club celebrated 25 years of incorporation and much of the
making Trophy Club A Great Place to Call Home.
2
Town CouncilPage 79 of 134Meeting Date: June 27, 2017
A high standard of living has become central to the Trophy Club culture. Several parks in town offer a
range of amenities and activities, including play grounds, tennis courts, basketball courts, exercise
equipment, paved trails, geocaching, disc golf, nature trails, a dog park, athletic fields and more.
The strategic location of the town places Trophy Club at the center of a major growth area in the DFW
Metroplex. Located on the State Highway (SH) 114 corridor near Southlake, Westlake and Roanoke,
rport
will continue to be a major factor in town growth and redevelopment.
PROJECT
In general, the master signage plan will create a coordinated group of signs that welcome people to the
town and direct them to the places they want to go, as well as identify park facilities. The
and identity shall be integrated, where appropriate, into the wayfinding signage program.
This is a Request for . Submitting firms will be considered for their experience and ability to
complete this project. A final scope of work and schedule will be offered to the short listed firms asked
to submit full proposals.
RESPONSE FORMAT
All RF submittals shall provide the following information for consideration and state the period it shall
remain in effect:
Introductory Letter: Please include a cover letter summarizing your firm's background,
resources, and relevant experience.
Descriptions of Firm, Management, and Team Members: Include descriptions of your
organization and team. This should identify the pro contact
person for the job.
Description of Subcontractors: Identify any portion of the scope of work that will be
subcontracted. Include firm qualifications (brief) and key personnel, telephone number, and
contact person for all subcontractors.
Experience with Similar Projects: Provide a description of at least three (3) similar projects,
including images or schematics of previous wayfinding design work.
References: Provide at least three (3) client references relevant to this type of project.
Project Approach: Provide a written description of your firm's intended approach to the project
that demonstrates an understanding of the issues and tasks at hand, and the firm's ability to
fulfill them. Indicate the role you anticipate team members playing as you go through the
evaluation of existing information, design, production and installation.
INTERVIEW SELECTION CRITERIA
The Town of Trophy Club will evaluate the RFQs based on the following factors and will select firm(s) to
make a full proposal on the project:
a.Qualifications of the firm and experience with past projects; and
b.References
During the evaluation process, the Town may request additional information or clarifications from
the proposers. Based on RFresponses and interviews, qualified firm(s) may be selected to submit a
full proposal and the details of the full project will be released at that time.
3
Town CouncilPage 80 of 134Meeting Date: June 27, 2017
REVIEW SCHEDULE
Release RF: , 201
RF due: , 201
Review of RF: , 201
Interviews Scheduled: Weeks of , 201
INQUIRIES
Questions regarding the RF should be directed to: John Zagurski, at
mail at: jzagurski@trophyclub.org.
REJECTION OF PROPOSALS
The Town expects to select a consulting firm from the submitted, but reserves the right to
request substitutions of firms. The Town also reserves the right to reject any or all responses to the RF,
to advertise for new responses, or to accept any response deemed to be in the best interest of the
Town. A response to this RF should not be construed as a contract or an indication of a commitment of
any kind on the part of the Town, nor does it commit either to pay for costs incurred in the submission
of a response to this request or for any cost incurred prior to the execution of a final contract.
INCURRING COSTS
The Town is not liable for any costs incurred by the firm prior to issuance of a contract.
DEADLINE AND DELIVERY
Five (5) hard copies and one digital version of the Town of Trophy Club RF shall be submitted to:
Town of Trophy Club
Attention: John Zagurski
100 Municipal Drive
Trophy Club, TX 76262
jzagurski@trophyclub.org or on compact disc or flash drive.
The deadline for the submittal of the proposal in both formats is , , 201 at 5:00 p.m.
No information submitted by facsimile or electronic mail will be accepted unless otherwise requested
by the Town during the proposal review process. Submittals received after 5:00 p.m. on , 201
will not be accepted.
4
Town CouncilPage 81 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-256-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Receive an update and provide direction to Town Staff regarding Trophy Club Park Debris Removal
(Staff).
Attachments:Staff Report - Trophy Club Park.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
Receive an update and provide direction to Town Staff regarding Trophy Club Park Debris Removal (Staff).
Town CouncilPage 88 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:David Dodd, Town Attorney
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Tony Jaramillo, Director of Parks and Recreation
Re: Trophy Club Park
Town Council Meeting, June 27, 2017
Agenda Item:
Receive an update and provide direction to Town Staff regarding Trophy Club Park Debris
Removal (Staff).
Explanation:
Tidal Basin is our public assistance consultant. Their services include assistance with grant
application, liaison with FEMA and state. We contracted with Tidal Basin in January 2016. Tidal
Basin assisted the Town in preparing the RFP for debris removal which resulted in the contract
with Ceres Council approved in December 2016. They have prepared an RFP for the permanent
work which staff is reviewing and will send out as soon as possible. Tidal Basin confirmed that
FEMA does not require us to hire debris monitors. Therefore, we will perform that task in
house.
We have contracted with Ceres to perform the debris removal. They will begin the debris
clearance on July 10, 2017. The agreement council approved in December 2016 was not to
th
exceed $81,475. On Friday June 16, 2017 we received a task order from Ceres with a ceiling
price of $52,398.60. We have given notice to proceed to Ceres in the amount of $52,398. We
received a total of approximately $61,000 from FEMA.
Recommendation:
Staff is seeking direction from Council.
Page 1 of 1
Town CouncilPage 89 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-269-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/21/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding the Trophy Club Municipal Utility District No. 1
proposal to enter into an agreement with the Town of Trophy Club to transfer ownership of the Fire
Station, Fire Station land, and equipment to the Town (Mayor Sanders).
Attachments:Staff Report - Transfer of Fire Assets to Town.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
ConsiderandtakeappropriateactionregardingtheTrophyClubMunicipalUtilityDistrictNo.1proposaltoenterintoan
agreementwiththeTownofTrophyClubtotransferownershipoftheFireStation,FireStationland,andequipmenttothe
Town (Mayor Sanders).
Town CouncilPage 90 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Thomas M. Class Sr., Town Manager
CC: Holly Fimbres, Town Secretary/RMO
Re: Transfer of Fire Assets to Town
Town Council Meeting, June 27, 2017
Agenda Item:
Consider and take appropriate action regarding the Trophy Club Municipal Utility District No. 1
proposal to enter into an agreement with the Town of Trophy Club to transfer ownership of the
Fire Station, Fire Station land, and equipment to the Town (Mayor Sanders).
Explanation:
On June 20, 2017, the Trophy Club Municipal Utility District Board of Directors considered the
transfer of ownership of the District’s Fire Station, Fire Station land, and equipment to the
Town.
The 2015 Fire Truck was purchased for $1,057,316.14 in Fiscal Year 2015. A $250,000 down
payment was made to Oshkosh Capital on October 23, 2014.
Total Amortization
Principal Interest Total
2015 250,000.00 - 250,000.00
2016106,965.7020,182.90127,148.60
2017 109,639.84 17,508.76 127,148.60
2018 112,380.84 14,767.76 127,148.60
2019 115,190.36 11,958 127,148.60
2020 118,070.12 9,078 127,148.60
2021 121,021.87 6,127 127,148.60
Page 1 of 2
Town CouncilPage 91 of 134Meeting Date: June 27, 2017
2022 124,047.41 3,101 127,148.60
Total 1,057,316.14 82,724 1,140,040.20
The 2016 and 2017 truck payments have been made. The balance left is $590,710.60 in
principal and $45,032.40 for a total of $635,743. The lease pays off in Fiscal Year 2022.
The Fire Station GO bond has a balance due of $$1,655,000 in principal and $583,213.75 in
interest for a total of $2,238,213.75. We have only paid the March 1, 2017 interest payment
this year. The principal and interest payment of $114,328.75 is due September 1, 2017. The
bond pays off September 1, 2031.
Recommendation:
Staff is seeking direction from Council.
Page 2 of 2
Town CouncilPage 92 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-263-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/14/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Referred Agenda Item: Consider and take appropriate action regarding appointing the Mayor and two
(2) Council Members to the Town Council Appointments Committee (Staff).
Attachments:Staff Report - Council Appointments Committee.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
ReferredAgendaItem:ConsiderandtakeappropriateactionregardingappointingtheMayorandtwo(2)Council
Members to the Town Council Appointments Committee (Staff).
Town CouncilPage 93 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Council Appointments Committee
Town Council Meeting, June 27, 2017
Agenda Item:
Referred Agenda Item: Consider and take appropriate action regarding appointing the Mayor
and two (2) Council Members to the Town Council Appointments Committee (Staff).
Explanation:
At the June 13, 2017 Council meeting, the entire Council was not present and therefore this
item was referred to the June 27th Council meeting for consideration.
Per the Handbook for Elected and Appointed Officials: At the first Town Council meeting in
June, the Council shall establish a Town Council Appointments Committee tasked with making
recommendations to the full Council regarding appointments to all Boards, Commissions, and
Corporations (hereinafter “Appointments Committee”). The Appointments Committee shall be
comprised of the Mayor and two (2) Council members, and the Committee shall have the
discretion to add additional non-voting ex-officio members to the Committee as determined
appropriate.
Currently serving on the Appointments Committee is Mayor Sanders, Mayor Pro Tem Rowe,
and Council Member Kurtz.
Recommendation:
Staff recommends Council appoint the Mayor and two (2) Council Members to the
Appointments Committee.
Page 1 of 1
Town CouncilPage 94 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-266-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/14/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Town Council Future Agenda Item No. 3 - Consider and take appropriate action regarding land that:
(A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the
Town but not owned (Council Member Lamont and Council Member Shoffner).
Attachments:Staff Report - Land Maintained by the Town.pdf
Eagles Ridge & Fox Pointe 4-27-17.pdf
The Woods 4-27-17.pdf
Village Trail ROW 4-27-17.pdf
Medlin Cemetery - Memorandum of Understanding.pdf
Medlin Cemetery.pdf
Lakes Trail 6-17.pdf
Sonora Common Area 4-27-17.pdf
Proposed GrivasGardner Acquisition.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
TownCouncilFutureAgendaItemNo.3-Considerandtakeappropriateactionregardinglandthat:(A)TheTownowns
forthepossibilityofresidentstoacquiretheland;and(B)IsmaintainedbytheTownbutnotowned(CouncilMember
Lamont and Council Member Shoffner).
Town CouncilPage 95 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Tony Jaramillo, Director of Parks and Recreation
CC: Thomas M. Class Sr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Land Maintained by the Town
Town Council Meeting, June 27, 2017
Agenda Item:
Town Council Future Agenda Item No. 3 - Consider and take appropriate action regarding land
that: (A) The Town owns for the possibility of residents to acquire the land; and (B) Is
maintained by the Town but not owned (Council Member Lamont and Council Member
Shoffner).
Explanation:
Currently Park staff maintains eight common areas within the Town limits that are either “not
Town-owned” property or “Town-owned” property subject to sale or transfer to adjacent
property owners. Five of the common areas are maintained by Park staff and three by private
contractors paid by the Town. These properties are more accurately described as follows:
Eagles Ridge: Located on Skyline Drive, is approximately 12,000 square feet of turf area with
two flower beds consisting of various perennials and annuals. The area is currently maintained
by four Park staff members on a weekly basis (40 cycles per year) requiring approximately six
man-hours per cycle.
Staff Comment: According to previous discussions with staff, Eagles Ridge is maintained by the
Town in exchange for a residenthaving donated the brass eagle on corner of Skyline Drive and
Ridgeview Lane.
Fox Pointe: Located on Skyline Drive adjacent to Eagles Ridge, isapproximately 5,000 sq ft of
turf area with one flower bed consisting of various annuals. The areais currently maintained
buy four Park staff members on a weekly basis(40 cycles per year)requiring approximately two
man-hours per cycle.
Staff Comment: According to previous discussions with staff, Fox Pointeismaintained by the
Town in exchange for a residenthaving donatedthe brass eagle on corner of Skyline Drive and
Ridgeview Lane.
Page 1 of 3
Town CouncilPage 96 of 134Meeting Date: June 27, 2017
The Woods: Located at the intersection of Trophy Club Drive and Michele Court, is
approximately 8,000 sq ft of turf area with two flower beds consisting of various perennials and
annuals. The area is currently maintained by three Park staff members on a weekly basis (40
cycles per year) requiring approximately three man-hours per cycle.
Staff Comment: It is staff’s understanding that The Woods was part of a Community
Improvement Association agreement which necessitates that it be maintained by the Town.
Right of Way on Village Trail and Trophy Lake Drive: This location is approximately 6,000 sq ft
of turf area, and is currently maintained by two Park staff members on a bi-weekly basis (21
cycles per year) requiring approximately one man-hour per cycle.
Staff Comment: Previous management attempted to turn the Right of Way over to The Church
at The Lakes, but Church management claimed the right of Way belonged to the Town, and the
issue was never pursued further.
Medlin Cemetery: Located adjacent the Trophy Club Country Club on Trophy Club Drive, is
approximately 13,600 sq ft of turf area with four flower beds consisting of various perennials
and annuals. The area is currently maintained by four Park staff members on a weekly basis (40
cycles per year) requiring approximately five man-hours per cycle.
Staff Comment: Memorandum of Understanding attached.
The Lakes Trail: This location is approximately 1.2 acres of turf area, and is currently being
maintained by a private contractor on a bi-weekly basis (21 cycles per year) at $100.00 per
cycle.
Staff Comment: Staff understands that the Lakes trail system was turned over to the Town
previously which necessitates that it now be maintained by Town staff.
Lot on Sonora Drive: This location is approximately 5,200 sq ft of turf area, and is currently
being maintained by a private contractor on a bi-weekly basis (21 cycles per year) at $45.00 per
cycle.
Staff Comment: Staff understands the Sonora lot is owned by the Town and subject to sale or
transfer to adjacent property owners.
Gas Well Site adjacent Highlands Court: This location is approximately 20,000 sq ft of turf
area, and is currently being maintained by a private contractor on a monthly basis (21 cycles
per year) at $55.00 per cycle.
Staff Comment: Staff understands the property adjacent the gas well site is owned by the Town
and subject to sale or transfer to adjacent property owners.
Page 2 of 3
Town CouncilPage 97 of 134Meeting Date: June 27, 2017
A cost analysis was conducted to determine the annual financial impact to the Town associated
with maintaining non-Town-owned properties or Town-owned properties subject to sale or
transfer to adjacent property owners; as indicated:
Five common areas maintained by Park staff:
18 man-hours @ $20.50 per hour x 180 annual cycles = $66,420.00
o
Three private contractors paid by the Town:
21 cycles per year @ $45 per cycle = $945.00
o
21 cycles per year @ $100.00 per cycle= $2,100.00
o
12 cycles per year @ $55.00 per cycle = $660.00
o
Total estimated annual cost (excluding equipment and fuel) $70,125.00
Attachments:
Aerial photos of the common areas described within the explanation section
Recommendation:
Staff recommends where appropriate, limiting the expenditure of Town resources or funds for
the maintenance of non-Town-owned properties or Town-owned properties subject to sale or
transfer to adjacent property owners.
Page 3 of 3
Town CouncilPage 98 of 134Meeting Date: June 27, 2017
Town CouncilPage 102 of 134Meeting Date: June 27, 2017
Town CouncilPage 103 of 134Meeting Date: June 27, 2017
2017
27,
June
Date:
Meeting
of 134
107
Page
Council
Town
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-265-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/14/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Town Council Future Agenda Item No. 4 - Consider and take appropriate action regarding the
Memorandum of Understanding relating to the Joint Regional Local Governments consisting of the
Town of Trophy Club, the Town of Westlake, and the City of Roanoke (Mayor Sanders).
Attachments:Memorandum of Understanding.pdf
DateVer.Action ByActionResult
Agenda Item No. 15:
TownCouncilFutureAgendaItemNo.4-ConsiderandtakeappropriateactionregardingtheMemorandumof
UnderstandingrelatingtotheJointRegionalLocalGovernmentsconsistingoftheTownofTrophyClub,theTownof
Westlake, and the City of Roanoke (Mayor Sanders).
Town CouncilPage 108 of 134Meeting Date: June 27, 2017
Town CouncilPage 109 of 134Meeting Date: June 27, 2017
Town CouncilPage 110 of 134Meeting Date: June 27, 2017
Town CouncilPage 111 of 134Meeting Date: June 27, 2017
Town CouncilPage 112 of 134Meeting Date: June 27, 2017
Town CouncilPage 113 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-259-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the July 11,
2017 Council agenda and items from the Town Council Future Agenda Items list (Staff).
Attachments:July 11, 2017 Upcoming Agenda.pdf
Items for Future Agendas updated 06-14-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 16:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheJuly11,2017Councilagenda
and items from the Town Council Future Agenda Items list (Staff).
Town CouncilPage 115 of 134Meeting Date: June 27, 2017
Meeting Date: July 11, 2017
Announcements & Reports
No.
Receive Town Manager Class' update regarding the following, discussion and
1Town Mgr
provide input regarding same (Staff):
Receive Town Council Liaison Updates; discussion of same (Staff):
Town Sec
2
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegular
3Town Sec
Session Minutes dated June 13, 2017 (Staff).
Consider and take appropriate action regarding the 2016 Consumer Confidence
4Com Dev
Report for the Public Improvement District (Staff).
Consider and take appropriate action regarding financial and variance report
5Finance
dated May 2017(Staff).
Consider and take appropriate action regarding the Third Quarter Investment
6Finance
Report for Fiscal Year 2017 (Staff).
Consider and take appropriate action regarding an Interlocal Agreement for Ad
Valorem Tax Collection between the Town and Denton County for Tax Year
7Finance
2017; and authorizing the Mayor or his designee to execute all necessary
documents (Staff).
Consider and take appropriate action regarding an Interlocal Agreement for
Assessment Collection between the Town and Denton County for the Trophy
Club Public Improvement District No. 1 for 2017 (Infrastructure Assessment);
8Finance
and authorizing the Mayor or his designee to execute all necessary documents
(Staff).
Consider and take appropriate action regarding an Interlocal Agreement for
Assessment Collection between the Town and Denton County for the Trophy
Club Public Improvement District No. 1 for 2017 (Emergency Services
9Finance
Assessment – Fire Service); and authorizing the Mayor or his designee to
execute all necessary documents (Staff).
Consider and take appropriate action regarding an Ordinance repealing Section
1.10.092, “Policy statement; year-round water management and conservation
requirements” to remove year-round conservation requirements as the Town
will always be at a minimum of Stage 1 Drought Conditions; amending Section
1.10.096, “Restrictions during Stage 1” of Part III, “Drought Contingency Plan” of
Com Dev
10
Division 2, “Water Conservation and Drought Response”, of Article 1.10,
“Environmental Protection” of Chapter 1, “General Provisions” of the Town of
Trophy Club Code of Ordinances to match the City of Fort Worth and Trophy
Club Municipal Utility District No. 1 Stage 1 Drought Restrictions; and providing
an effective date.
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Fiscal Year 2018 Budget
related to General Fund Expenditures and Supplemental Items; discussion of
11Finance
same (Staff).
Town CouncilPage 116 of 134Meeting Date: June 27, 2017
Consider and take appropriate action regarding acceptance of the budget
adopted by the Crime Control and Prevention District and ordering a public
12Finance
hearing August 8, 2017 on the budget to be held in accordance with state law
(Staff).
Workshop with Council to discuss all other funds in the Town budget and
13Finance
provide direction to Town Staff or take appropriate action (Staff).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for
consideration on the July 25, 2017 Council agenda and items from the Town
14Town Sec
Council Future Agenda Items list (Staff).
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene
15Town Sec
into executive session to discuss the following:
STAFF
No. Regular SessionDept
RPTRESORDPROCFile ID
Consider and take appropriate action regarding the Executive Session.
16Town Sec
Town CouncilPage 117 of 134Meeting Date: June 27, 2017
Town Council Future Agenda Items List
(Updated 6/14/2017)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016)(5-February 14, 2017) (6-May 23, 2017) (7-August
22, 2017)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advised that his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-September 12, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
6/13/2017 – Mayor Sanders requested to delay this item for an update because the
Metroport Cities Partnership was attempting to secure a Regional Green Ribbon Grant for
the beautification of the State Highway 114 corridor through Westlake, Trophy Club, North
Lake, and Roanoke.
3. Staff to review land that: (A) The Town owns for the possibility of residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)
4. Review the Interlocal Agreementbetween the City of Roanoke, the Town of Westlake,
and the Town of Trophy Club. (Sanders 3/28/2017) (1-June 27, 2017)
Page 1 of 1
Town CouncilPage 118 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-260-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Denco 9-1-1 District Board of Managers
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 17:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMatterstodeliberatetheappointment,employment,evaluation,reassignment,duties,
discipline or dismissal of a public officer or employee:
Denco 9-1-1 District Board of Managers
Town CouncilPage 119 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-267-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/20/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding a Resolution of the Town Council appointing one (1)
member to serve on the Board of Managers of the Denco Area 9-1-1 District; and providing an
effective date (Staff).
Attachments:Staff Report - Denco 9-1-1 Appointment.pdf
Letter from Mark Payne, Executive Director of Denco 9-1-1 District.pdf
RES 2017-11 - Denco 9-1-1 Appointment.pdf
DateVer.Action ByActionResult
Agenda Item No. 18:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilappointingone(1)membertoserveon
the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date (Staff).
Town CouncilPage 120 of 134Meeting Date: June 27, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Denco Area 9-1-1 District Board of Managers
Town Council Meeting, June 27, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council appointing
one (1) member to serve on the Board of Managers of the Denco Area 9-1-1 District; and
providing an effective date (Staff).
Explanation:
Each year on September 30th, the term of one of the two members appointed by participating
municipalities expires, and this year it is the term of Town of Copper Canyon Mayor Sue Tejml.
This triggered a two-step process for municipalities.
We have completed the first step on April 25, 2017, by approving Resolution No. 2017-07,
nominatingMayor Sue Tejml as a candidate for appointment to the Board of Managers of the
Denco Area 9-1-1 District.
We are now at the second step, which is to vote, through a Resolution, to appoint one of the
following nominees and advise the District of our selection by 5 p.m. on September 15th.
Nominee Nominating Municipality
Sue Tejml City of Corinth
City of Highland Village
City of Lewisville
Town of Copper Canyon
Town of Hickory Creek
Town of North Lake
Town of Trophy Club
David Terre City of The Colony
Chrystal Davis City of Carrollton
Page 1 of 2
Town CouncilPage 121 of 134Meeting Date: June 27, 2017
Attachments:
Letter from Mark Payne, Executive Director of Denco 9-1-1 District
Resolution No. 2017-11
Recommendation:
Staff recommends Council approve Resolution No. 2017-11, appointing one (1) member to
serve on the Board of Managers of the Denco Area 9-1-1 District.
Page 2 of 2
Town CouncilPage 122 of 134Meeting Date: June 27, 2017
Town CouncilPage 123 of 134Meeting Date: June 27, 2017
Town CouncilPage 124 of 134Meeting Date: June 27, 2017
Town CouncilPage 125 of 134Meeting Date: June 27, 2017
Town CouncilPage 126 of 134Meeting Date: June 27, 2017
Town CouncilPage 127 of 134Meeting Date: June 27, 2017
Town CouncilPage 128 of 134Meeting Date: June 27, 2017
Town CouncilPage 129 of 134Meeting Date: June 27, 2017
Town CouncilPage 130 of 134Meeting Date: June 27, 2017
Town CouncilPage 131 of 134Meeting Date: June 27, 2017
Town CouncilPage 132 of 134Meeting Date: June 27, 2017
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2017-11
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, APPOINTINGONE MEMBER TO THE BOARD
OF MANAGERS OF THE DENCO AREA 9-1-1DISTRICT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS,
Section 772, Health and Safety Code, provides that two voting
members of the Board of Managers of an Emergency Communications District shall be
appointed jointly by all cities and towns lying wholly or partly within theDistrict.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1. That the Town of Trophy Club, Texas, hereby votes to appoint _____
as a member of the Board of Managers of the Denco Area 9-1-1 District.
Section 2. Thatthis resolution shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 27thday of June2017.
___________________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
_________________________________
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
_________________________________
J. David DoddIII, Town Attorney
Town of Trophy Club, Texas
Town CouncilPage 133 of 134Meeting Date: June 27, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-261-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/13/2017 In control:Town Council
On agenda:6/27/2017 Final action:
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 19:
Consider and take appropriate action regarding the Executive Session.
Town CouncilPage 134 of 134Meeting Date: June 27, 2017