Agenda Packet TC 06/13/2017
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Town CouncilPage 4 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-225-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Receive Town Manager Class' update regarding the following, discussion and provide input regarding
same (Staff):
·2017 Fire Camp
·Staffing
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff):
2017 Fire Camp
Staffing
Town CouncilPage 5 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-227-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
May 9, 2017 (Staff).
Attachments:TC Regular Session Minutes May 9, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 2:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated May 9, 2017 (Staff).
Town CouncilPage 6 of 76Meeting Date: June 13, 2017
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, May 9, 2017 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, May 9, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
C. Nick Sanders Mayor
STAFF PRESENT:
Tom Class Town Manager
Holly Fimbres Town Secretary/RMO
Patrick Arata Police Chief
Wade Carroll Fire Chief
Rick Lasky Interim Fire Chief
Keith Burris Police CID Sergeant
Amber Karkauskas Director of Finance/CFO
Sherri Lewis PIO/Communications Manager
Todd Mauthe Police Patrol Sergeant
Mike Pastor Information Technology Manager
Lisa Reich Town Planner
Tracey Shields Police Lieutenant
John Zagurski Budget Manager
Mayor Pro Tem Lamont announced the date of Tuesday, May 9, 2017, called the Town Council to order and
announced a quorum at 7:00 p.m.
The Invocation was offered by Council Member Parrow.
The Pledges to the American Flag and Texas Flag were led by Council Member Kurtz.
Council Member Shoffner called a Point of Order to invoke a temporary suspension of the Council Rules of
Procedure per Section 1.03.032, General Rules, subsection (m). He specifically suspended the rule in Section
1.03.034, Chairman/Presiding Office to select Council Member Reed to preside over the meeting. A suspension of
any rule would require a two-thirds majority vote of the Council to approve.
Mayor Pro Tem Lamont called for the vote and the temporary suspension was approved 5-0-1, with Council
Member Reed abstaining.
Town CouncilPage 7 of 76Meeting Date: June 13, 2017
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
Michelle Reed, 3 Greenhill Trail, expressed her appreciation for the invaluable service that her husband provided
during the three years that he served on Council and for the accomplishments that were achieved during that
timeframe. She was grateful for the sincere leadership that he demonstrated on behalf of the entire community.
Steve Flynn, 417 Ramsey Trail, commented that he recently moved back to the Town of Trophy Club and that he
would be interested in any opportunities to serve the Town.
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same
(Staff):
Introduction of newly hired Fire Chief Wade Carroll – Provided a brief overview of Fire Chief Carroll’s
biography, who assumed command with the Town on May 1st.
Volunteer Appreciation Reception – Scheduled for June 2nd from 6 to 8 p.m. at the Country Club. Evites
were sent to residents who volunteered during 2016.
Mayor Pro Tem Lamont acknowledged Council Member Parrow for his passion during the planning process of the
new Town Hall facility, his devotion to the Veterans Memorial, and for making the Town a better place with its
operations. Additionally, he recognized Council Member Reed for assisting in the improvement of the Town’s
management and procedures, for being an integral piece to the Town’s successful developments, and for his
invaluable leadership skills.
Council Member Shoffner provided an example of American professional baseball players Joseph Tinker, Johnny
Evers, and Frank Chance, who played during 1902-1912, won four championships and two World Series, and
epitomized a high caliber of teamwork. He stated that the current Council displayed the same type of exceptional
teamwork. He commended Council Member Reed for his passion that he displayed, for being the backbone of
their team, and for the recommendation to pursue the property that the new Town Hall facility was being built on.
He acknowledged Council Member Parrow for his devotion in researching different sites for the new Town Hall
facility and for his commitment that he demonstrated while serving on Council. He provided the following
statistics: the current Council was the second longest serving Council; they had served 922 days together; and
participated in 94 Council meetings, which totaled 351 hours and 14 minutes.
Council Member Rowe thanked Council Member Parrow for his persistency, passion, and for being a great asset to
the Town. He recognized Council Member Reed for representing the citizens in an honorable fashion, for his
authenticity, and for basing his decisions on high principles. Additionally, he presented Council Member Reed with
a framed picture.
Council Member Kurtz commended Council Members Parrow and Reed for the passion they brought forth in their
work and commitment. He thanked Council Member Parrow for his efforts with the Veterans Memorial and
Council Member Reed for his negotiation skills. He pointed out the successful accomplishments that the current
Council assisted with, which included Bread Winners and the new Town Hall facility.
Town Council Minutes May 9, 2017 Page 2 of 6
Town CouncilPage 8 of 76Meeting Date: June 13, 2017
Council Member Reed complimented Council Member Parrow for his persistency when putting his mind to
something and seeing it through until it was accomplished. He commended Council Member Rowe for his high
degree of intellect, Mayor Pro Tem Lamont for having a vision and executing it, Council Member Kurtz for his
managing and interviewing skills, and Council Member Shoffner for his ability to locate and provide detailed
information. Additionally, he thanked his wife and children for their sacrifices and support while he served on
Council.
Council Member Parrow stated that it had been an honor and privilege to serve the residents for the past three
years. He commented that the Council was always able to come up with a solution and he was grateful that the
Council implemented annual Memorial Day and Veterans Day ceremonies.
Mayor Pro Tem Lamont presented Council Member Parrow and Council Member Reed with an inscribed clock and
a framed Resolution of Gratitude for their invaluable service.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
2. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated April 11,
2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
3. Consider and take appropriate action regarding a Requisition Request for procurement of cabling of the
DIRTT wall system for the new Trophy Club Town Hall facility between the Town of Trophy Club and G.L
Seaman & Company for operations in Information Services; and authorizing the Mayor or his designee to
execute all necessary documents (Staff).
4. Consider and take appropriate action regarding a Requisition Request for procurement of LifePak 15
between the Town of Trophy Club and Physio Control for operations in Fire Department; and authorizing
the Mayor or his designee to execute all necessary documents (Staff).
5. Consider and take appropriate action regarding a Resolution of the Town Council repealing Resolution No.
2016-31 and adopting a revised Investment Policy for the Town of Trophy Club; and providing an effective
date (Staff).
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve the Consent Agenda
Items 2 through 5.
Motion passed unanimously.
REGULAR SESSION
6. Consider and take appropriate action regarding a Proclamation of the Town Council declaring May 14-20,
2017 as National Police Week in Trophy Club in conjunction with National Police Week and May 15, 2017, as
National Peace Officers Memorial Day in Trophy Club; and providing an effective date (Staff).
Council Member Parrow read the proclamation into the record.
Motion:
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Proclamation No.
2017-04, declaring May 14-20, 2017 as National Police Week in Trophy Club in conjunction with National Police
Week and May 15, 2017, as National Peace Officers Memorial Day in Trophy Club; and providing an effective date
of May 9, 2017.
Motion passed unanimously.
Town Council Minutes May 9, 2017 Page 3 of 6
Town CouncilPage 9 of 76Meeting Date: June 13, 2017
7. Consider and take appropriate action regarding a Proclamation of the Town Council recognizing Byron
Nelson student Jarrod Clark for earning a Congressional Award Gold Medal; and providing an effective date
(Mayor Sanders).
Council Member Parrow read the proclamation into the record.
Motion:
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to approve Proclamation No.
2017-05, recognizing Byron Nelson student Jarrod Clark for earning a Congressional Award Gold Medal; and
providing an effective date of May 9, 2017.
Motion passed unanimously.
8. Recognition of Interim Fire Chief Rick Lasky for his service that he provided to the Town of Trophy Club
(Staff).
Council Member Reed thanked Interim Fire Chief Lasky for being instrumental in the improvement of the Town’s
organization, specifically the Fire Department.
Police Chief Arata and Fire Chief Carroll recognized Interim Fire Chief Lasky for his service that he provided to the
Town and presented him with a Certificate of Appreciation.
Council Member Parrow stated that Interim Fire Chief Lasky played an instrumental role in the design and
installation of the 9/11 Twin Tower Artifact that resides outside of the Fire Station, which was unveiled on
September 11, 2016. Additionally, he thanked him for his service and dedication.
Council Member Shoffner read an email that the Council had received on April 12, 2016, regarding the security of
obtaining Fire Chief Lasky on an interim basis. He commended him for his devotion to the Town and for his
positive leadership skills.
Council Member Rowe thanked Interim Fire Chief Lasky for his commitment and leadership that he displayed until
the Town was able to secure a new Fire Chief.
Council Member Kurtz was drawn to Interim Fire Chief Lasky because he was a player-coach and represented the
firefighters to ensure a positive culture.
Mayor Pro Tem Lamont stated that Interim Fire Chief Lasky came at a tense time when decision making was
occurring as to whom would run the Fire Department and that he provided valuable guidance for the Town to
pursue managing the Fire Department.
Interim Fire Chief Lasky commented that it had been an honor to serve the Town and he was grateful for the
Council encouraging and promoting teamwork.
No action was taken on this item.
9. Consider and take appropriate action regarding proposed Town Council meeting dates in July 2017;
discussion of same (Staff).
Motion:
Motion made by Council Member Reed, seconded by Council Member Parrow, to table this item until the new
Council Members were sworn in.
Motion passed unanimously.
Town Council Minutes May 9, 2017 Page 4 of 6
Town CouncilPage 10 of 76Meeting Date: June 13, 2017
10. Case O-AMD-17-002 (Community Development Fee Schedule)
Consider and take appropriate action regarding an Ordinance of the Town amending Section A1.003,
“Community Development Department”, Section A1.004, “Planning and Zoning Department”, and Section
A1.005, “Zoning Board of Adjustment” of Article A1.000, “General Provisions” of Appendix A, “Fee
Schedule” of the Town of Trophy Club Code of Ordinances and providing an effective date (Staff).
Town Planner Reich advised that she was proposing changes to the Town’s Fee Schedule to ensure consistency and
to account for staff time and resources. She researched surrounding town fee schedules to ensure compliance
with regional standards, which included the City of Argyle, City of Fort Worth, City of Southlake, and the Town of
Westlake.
Council Member Shoffner was concerned that the Town was possibly imposing a fee intense schedule for residents
that owned older homes and desired to remodel them. He was in favor of staff reviewing the process and to
possibly offer lower fees for residential remodels or to possibly offer incentives since this improved the Town
esthetically.
Council Member Reed commented that residential remodel fees typically include the review of the plans to ensure
compliance with codes and the performance of inspections to ensure safety. He was in favor of promoting a
simplified process for residential remodels.
Motion:
Motion made by Council Member Shoffner, seconded by Council Member Rowe, to approve Ordinance No. 2017-
11, amending Section A1.003, “Community Development Department”, Section A1.004, “Planning and Zoning
Department”, and Section A1.005, “Zoning Board of Adjustment” of Article A1.000, “General Provisions” of
Appendix A, “Fee Schedule” of the Town of Trophy Club Code of Ordinances and providing an effective date of May
9, 2017.
Motion passed unanimously.
Discussion took place that multiple inspections for retaining walls depended on the size of the wall, which could
include inspections on piers, engineering, grading, and drainage.
11. Discussion of and provide direction to Town Staff regarding the impact on the Town from the Trophy Club
Municipal Utility District (TCMUD) No. 1 Bond Election - Town Council Future Agenda Item No. 5 by Council
Member Shoffner (Town Council).
Council Member Shoffner was initially concerned about the TCMUD No. 1 Bond Election failing and the possible
impact that would have on the Town’s current fiscal year budget. It was brought to his attention that the budget
implications would not take effect until the next fiscal year, which would allow time to budget appropriately.
No action was taken on this item.
12. Discussion of items for Future Agendas to include agenda items for consideration on the May 17, 2017 and
May 23, 2017 Council agendas and items from the Town Council Future Agenda Items list (Staff).
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
Mayor Pro Tem Lamont requested to proceed with the badge pinning ceremony for the newly hired Police Offices
and Firefighters at the June 13, 2017 Council meeting.
Town Council Minutes May 9, 2017 Page 5 of 6
Town CouncilPage 11 of 76Meeting Date: June 13, 2017
ADJOURN
Motion made by Council Member Parrow, seconded by Mayor Pro Tem Lamont, to adjourn the meeting at 8:21
p.m. Motion passed unanimously.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary Greg Lamont, Mayor Pro Tem
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes May 9, 2017 Page 6 of 6
Town CouncilPage 12 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-228-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding the Town Council Special Session Minutes dated May
17, 2017 (Staff).
Attachments:TC Special Session Minutes May 17, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
Consider and take appropriate action regarding the Town Council Special Session Minutes dated May 17, 2017 (Staff).
Town CouncilPage 13 of 76Meeting Date: June 13, 2017
MINUTES FROM A SPECIAL SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Wednesday, May 17, 2017 at 9:00 A.M.
Public Services Conference Room
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Wednesday, May 17, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
TOWN COUNCIL MEMBERS ABSENT:
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
STAFF AND GUEST(S) PRESENT:
Tom Class Town Manager
David Dodd Town Attorney
Holly Fimbres Town Secretary/RMO
Mayor Sanders announced the date of Wednesday, May 17, 2017, called the Town Council to order and
announced a quorum at 9:00 a.m.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
SPECIAL SESSION
1. Consider and take appropriate action regarding an Ordinance canvassing the returns and declaring the
results of the Town’s Joint General Election held on May 6, 2017 for the purpose of electing one (1) Mayor
for a three (3) year term; electing one (1) Council Member to Place No. 1 for a three (3) year term; and
electing one (1) Council Member to Place No. 2 for a three (3) year term to the Town of Trophy Club Town
Council; and providing an effective date (Staff).
Motion:
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Kurtz, to approve Ordinance No. 2017-12,
canvassing the returns and declaring the results of the Town’s Joint General Election held on May 6, 2017 for the
purpose of electing one (1) Mayor for a three (3) year term; electing one (1) Council Member to Place No. 1 for a
three (3) year term; and electing one (1) Council Member to Place No. 2 for a three (3) year term to the Town of
Trophy Club Town Council; and providing an effective date of May 17, 2017.
Motion passed unanimously.
Town CouncilPage 14 of 76Meeting Date: June 13, 2017
ADJOURN
Motion made by Council Member Rowe, seconded by Council Member Kurtz, to adjourn the meeting at 9:02 a.m.
Motion passed unanimously.
___________________________________ ___________________________________
Holly Fimbres, Town Secretary/RMO C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Special Session Minutes May 17, 2017 Page 2 of 2
Town CouncilPage 15 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-212-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/9/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Badge pinning ceremony for newly hired Police Officers and Firefighters (Staff).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 4:
Badge pinning ceremony for newly hired Police Officers and Firefighters (Staff).
Town CouncilPage 16 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-229-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Recognition of good Samaritans who assisted a Town resident during an apartment fire (Mayor
Sanders).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 5:
Recognition of good Samaritans who assisted a Town resident during an apartment fire (Mayor Sanders).
Town CouncilPage 17 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-230-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Receive a report from the Northwest Metroport Chamber of Commerce; discussion of same (Staff).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 6:
Receive a report from the Northwest Metroport Chamber of Commerce; discussion of same (Staff).
Town CouncilPage 18 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-243-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/30/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy
Club, Fiscal Year 2016 (Staff).
Attachments:Staff Report - Fiscal Year 2016 Audit.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardingtheacceptanceoftheAuditfortheTownofTrophyClub,FiscalYear
2016 (Staff).
Town CouncilPage 19 of 76Meeting Date: June 13, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance
CC: Thomas M. ClassSr., Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Fiscal Year 2016 Audit
Town Council Meeting, June 13, 2017
Agenda Item:
Consider and take appropriate action regarding the acceptance of the Audit for the Town of
Trophy Club, Fiscal Year 2016 (Staff).
Explanation:
The auditors of BrooksCardiel, PLLC, an independent firm of Certified Public Accountants, have
completed an audit of the Town Financial Statements of the governmental activities, business-
type activities, aggregate discretely presented component units, each major fund, aggregate
remaining fund information, and the related notes to the financial statements for the year
ended September 30, 2016. Management of the Town is responsible for the preparation and
fair presentation of the financial statements in accordance with U.S. generally accepted
accounting principles to include the design, implementation, and maintenance of an internal
control environment conducive to the fair presentation of financial statements that are free of
material misstatement. The responsibility of the auditor’s are to express an opinion on the
financial statements based on their audit, which was conducted in accordance with U.S.
generally accepted auditing standards. The auditor’s issued an unmodified (clean) opinion,
meaning that the financial statements of the Town are presented fairly, in all material respects.
In addition to the opinion rendered, the auditor’s found no significant deficiencies in regard to
internal control over financial reporting and on compliance and other matters. Additionally, the
Finance Department will complete and submit to the Government Finance Officers Association
a Comprehensive Annual Financial Report (CAFR) for consideration for the Certificate of
Achievement for Excellence in Financial Reporting, which is the highest honor a government
can receive for financial reporting. The Town has received the award the past six years and we
believe the current CAFR continues to meet the program’s rigorous standards.
Attachments:
None
Recommendation:
Staff recommends acceptance of the Fiscal Year 2016 Audit.
Page 1 of 1
Town CouncilPage 20 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-232-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Receive the Mayor's State of the Town Address; discussion of same (Mayor Sanders).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 8:
Receive the Mayor's State of the Town Address; discussion of same (Mayor Sanders).
Town CouncilPage 21 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-233-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Receive an update from Town Staff regarding the upcoming July 4th Celebration; discussion of same
(Staff).
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 9:
Receive an update from Town Staff regarding the upcoming July 4th Celebration; discussion of same (Staff).
Town CouncilPage 22 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-234-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding General Fund Revenue items for Fiscal Year 2018
(Staff).
Attachments:Fiscal Year 2018 General Fund Revenue.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
Consider and take appropriate action regarding General Fund Revenue items for Fiscal Year 2018 (Staff).
Town CouncilPage 23 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-235-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding Compensation for Fiscal Year 2018 (Staff).
Attachments:Fiscal Year 2018 Personnel.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
Consider and take appropriate action regarding Compensation for Fiscal Year 2018 (Staff).
Town CouncilPage 35 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-246-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/8/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Discussion of and provide direction to Town Staff regarding the Building Dedication plaque for the
new Trophy Club Town Hall facility; discussion of same (Mayor Sanders).
Attachments:Town Hall Plaque Rendering.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
DiscussionofandprovidedirectiontoTownStaffregardingtheBuildingDedicationplaqueforthenewTrophyClubTown
Hall facility; discussion of same (Mayor Sanders).
Town CouncilPage 51 of 76Meeting Date: June 13, 2017
2017
13,
June
Date:
Meeting
of 76
52
Page
Council
Town
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-247-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:6/8/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding items for consideration on the upcoming Joint Session
meeting with the Trophy Club Municipal Utility District (TCMUD) No. 1 Board of Directors to develop
the 2017-2018 Fire Department Budget, including but not limited to direction related to the Town
taking over the TCMUD No. 1 Fire Station Assets (Mayor Sanders).
Attachments:Staff Report - TCMUD Items for Consideration.pdf
Interlocal Cooperation Agreement for Administration of Fire Protection Services.pdf
DateVer.Action ByActionResult
Agenda Item No. 13:
ConsiderandtakeappropriateactionregardingitemsforconsiderationontheupcomingJointSessionmeetingwiththe
TrophyClubMunicipalUtilityDistrict(TCMUD)No.1BoardofDirectorstodevelopthe2017-2018FireDepartment
Budget,includingbutnotlimitedtodirectionrelatedtotheTowntakingovertheTCMUDNo.1FireStationAssets(Mayor
Sanders).
Town CouncilPage 53 of 76Meeting Date: June 13, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: TCMUD No. 1 Items for Consideration
Town Council Meeting, June 13, 2017
Agenda Item:
Consider and take appropriate action regarding items for consideration on the upcoming Joint
Session meeting with the Trophy Club Municipal Utility District (TCMUD) No. 1 Board of
Directors to develop the 2017-2018 Fire Department Budget, including but not limited to
direction related to the Town taking over the TCMUD No. 1 Fire Station Assets (Mayor Sanders).
Explanation:
Per the approved Interlocal Cooperation Agreement for Administration of Fire Protection
Services, within Section 1.2, Term: The parties shall have a joint meeting to review the
agreement in July 2017.
Another item that will considered at the joint meeting is called out in Section 3.1, Budget and
Funding, Subsection A, Budget Preparation: Town shall prepare a budget for Fire Protection
Services and present that budget to the Town Council and District for approval at a joint
meeting before August 1 of each year. Both parties shall approve the contractual budget by
August 15 of each year.
Attachments:
Interlocal Cooperation Agreement for Administration of Fire Protection Services
Recommendation:
Staff recommends Council provide direction on any other items that should be considered at
the Joint Session meeting.
Page 1 of 1
Town CouncilPage 54 of 76Meeting Date: June 13, 2017
Town CouncilPage 55 of 76Meeting Date: June 13, 2017
Town CouncilPage 56 of 76Meeting Date: June 13, 2017
Town CouncilPage 57 of 76Meeting Date: June 13, 2017
Town CouncilPage 58 of 76Meeting Date: June 13, 2017
Town CouncilPage 59 of 76Meeting Date: June 13, 2017
Town CouncilPage 60 of 76Meeting Date: June 13, 2017
Town CouncilPage 61 of 76Meeting Date: June 13, 2017
Town CouncilPage 62 of 76Meeting Date: June 13, 2017
Town CouncilPage 63 of 76Meeting Date: June 13, 2017
Town CouncilPage 64 of 76Meeting Date: June 13, 2017
Town CouncilPage 65 of 76Meeting Date: June 13, 2017
Town CouncilPage 66 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-236-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding appointing three (3) Council Members to a Council
Subcommittee formed for the purpose of providing fiduciary oversight of the budget, as well as
providing input regarding the administration of the budget and the budget process (Staff).
Attachments:Staff Report - Council Subcommittee.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
Considerandtakeappropriateactionregardingappointingthree(3)CouncilMemberstoaCouncilSubcommitteeformed
forthepurposeofprovidingfiduciaryoversightofthebudget,aswellasprovidinginputregardingtheadministrationof
the budget and the budget process (Staff).
Town CouncilPage 67 of 76Meeting Date: June 13, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Council Subcommittee
Town Council Meeting, June 13, 2017
Agenda Item:
Consider and take appropriate action regarding appointing three (3) Council Members to a
Council Subcommittee formed for the purpose of providing fiduciary oversight of the budget, as
well as providing input regarding the administration of the budget and the budget process
(Staff).
Explanation:
Per Chapter 1, General Provisions, Section 1.02.033, Council subcommittee, of the Town’s Code
of Ordinances: At the first meeting in June of each year, the town council shall take action to
designate three (3) of its members to serve on a council subcommittee formed for the purpose
of providing fiduciary oversight of the budget, as well as providing input regarding the
administration of the budget and the budget process. The subcommittee shall meet with town
staff and shall provide updates to the full council as the budget is developed.
Last year Mayor Sanders, Council Member Lamont, and former Council Member Parrow were
appointed to serve on this Council Subcommittee.
Recommendation:
Staff recommends Council appoint three (3) Council Members to a Council Subcommittee
formed for the purpose of providing fiduciary oversight of the budget.
Page 1 of 1
Town CouncilPage 68 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-237-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding appointing the Mayor and two (2) Council Members to
the Town Council Appointments Committee (Staff).
Attachments:Staff Report - Council Appointments Committee.pdf
DateVer.Action ByActionResult
Agenda Item No. 15:
ConsiderandtakeappropriateactionregardingappointingtheMayorandtwo(2)CouncilMemberstotheTownCouncil
Appointments Committee (Staff).
Town CouncilPage 69 of 76Meeting Date: June 13, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Thomas M. Class Sr., Town Manager
Re: Council Appointments Committee
Town Council Meeting, June 13, 2017
Agenda Item:
Consider and take appropriate action regarding appointing the Mayor and two (2) Council
Members to the Town Council Appointments Committee (Staff).
Explanation:
Per the Handbook for Elected and Appointed Officials: At the first Town Council meeting in
June, the Council shall establish a Town Council Appointments Committee tasked with making
recommendations to the full Council regarding appointments to all Boards, Commissions, and
Corporations (hereinafter “Appointments Committee”). The Appointments Committee shall be
comprised of the Mayor and two (2) Council members, and the Committee shall have the
discretion to add additional non-voting ex-officio members to the Committee as determined
appropriate.
Currently serving on the Appointments Committee is Mayor Sanders, Mayor Pro Tem Rowe,
and Council Member Kurtz.
Recommendation:
Staff recommends Council appoint the Mayor and two (2) Council Members to the
Appointments Committee.
Page 1 of 1
Town CouncilPage 70 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-238-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the June 27,
2017 Council agendas and items from the Town Council Future Agenda Items list (Staff).
Attachments:June 27, 2017 Upcoming Agenda.pdf
Items for Future Agendas updated 05-24-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 16:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheJune27,2017Councilagendas
and items from the Town Council Future Agenda Items list (Staff).
Town CouncilPage 71 of 76Meeting Date: June 13, 2017
Meeting Date: JUNE 27, 2017
Announcements & Reports
No.
Receive Town Manager Class' update regarding the following, discussion and
1Town Mgr
provide input regarding same (Staff):
Receive Town Council Liaison Updates; discussion of same (Staff):
2Town Sec
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingtheTownCouncilRegular
3Town Sec
Session Minutes dated May 23, 2017 (Staff).
Consider and take appropriate action regarding a First Amendment to Land
Lease Agreement and Memorandum of Land Lease Agreement between the
Town and Verizon Wireless, for a wireless antenna facility located along State
4Town Att
Highway 114 between Trophy Lake Drive and Trophy Club Drive; and
authorizing the Mayor or his designee to execute all necessary documents
(Staff).
Consider and take appropriate action regarding a Requisition Request for
procurement of a vehicle for operations in the Streets Department; and
5Streets
authorizing the Mayor or his designee to execute all necessary documents
(Staff).
Considerandtakeappropriateactionregardingfinancialandvariancereport
6Finance
2017-242-T
dated May 2017(Staff).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
ConsiderandtakeappropriateactionregardingaProclamationDesignationof
7Parks
July as Park and Recreation Month and providing an effective date (Staff).
Considerandtakeappropriateactionregardingtheawardorrejectionofbids
fortheTrophyClubParkRepairs;andauthorizingtheMayororhisdesigneeto
Parks
8
execute all necessary documents (Staff).
Receive presentation and provide direction to Town Staff regarding Fiscal Year
2018 General Fund Expenditures and Supplemental Items; discussion of same
9Finance
(Staff).
Consider and take appropriate action regarding TMRS CPI adjustment (Staff).
10Finance
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for
consideration on the July 11, 2017 Council agenda and items from the Town
11Town Sec
Council Future Agenda Items list to include the following items (Staff):
Item No. 2 - Discussion of Green Ribbon grants for the beautification along the
sound wall on State Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-
a.
September 13, 2016) (3-December 13, 2016) (4-March 14, 2017) (5-June 27,
2017)
Town CouncilPage 72 of 76Meeting Date: June 13, 2017
Item No. 3 - Staff to review land that: (A) The Town owns for the possibility of
residents to acquire the land; and (B) Is maintained by the Town but not
b.
owned. (Lamont 3/28/2017) (1-June 27, 2017)
Item No. 4 - Review the Interlocal Agreement between the City of Roanoke, the
Town of Westlake, and the Town of Trophy Club. (Sanders 3/28/2017) (1-June
c.
27, 2017)
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene
12Town Sec
into executive session to discuss the following:
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session.
13Town Sec
Town CouncilPage 73 of 76Meeting Date: June 13, 2017
Town Council Future Agenda Items List
(Updated 5/24/2017)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016)(5-February 14, 2017) (6-May 23, 2017) (7-August
22, 2017)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
5/23/2017 - Mayor Sanders advisedthat his intent was that the Annex Building would be
utilized for Town storage after Staff relocated into the new Town Hall facility
.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-June 27, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
3. Staff to review land that: (A) The Town owns for the possibilityof residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)
4. Review the Interlocal Agreementbetween the City of Roanoke, the Town of Westlake,
and the Town of Trophy Club. (Sanders 3/28/2017) (1-June 27, 2017)
Page 1 of 1
Town CouncilPage 74 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-239-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act:
Enforcement of Ordinances
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 17:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances
Town CouncilPage 75 of 76Meeting Date: June 13, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-240-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:5/23/2017 In control:Town Council
On agenda:6/13/2017 Final action:
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 18:
Consider and take appropriate action regarding the Executive Session.
Town CouncilPage 76 of 76Meeting Date: June 13, 2017