Agenda Packet TC 04/25/2017
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Town CouncilPage 1 of 118Meeting Date: April 25, 2017
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Town CouncilPage 2 of 118Meeting Date: April 25, 2017
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Town CouncilPage 3 of 118Meeting Date: April 25, 2017
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Town CouncilPage 4 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-138-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Receive Town Manager Class' update regarding the following, discussion and provide input regarding
same (Staff):
·May 6, 2017 General Election
·Kite Fest
·Hiring Process
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 1:
Receive Town Manager Class' update regarding the following, discussion and provide input regarding same (Staff):
May 6, 2017 General Election
Kite Fest
Hiring Process
Town CouncilPage 5 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-139-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Receive Town Council Liaison Updates; discussion of same (Staff):
*Parks and Recreation Board, April 17, 2017
Council Liaison - Council Member Philip Shoffner
*Economic Development Corporation 4B, April 24, 2017
Council Liaison - Council Member Rhylan Rowe
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 2:
Receive Town Council Liaison Updates; discussion of same (Staff):
*Parks and Recreation Board, April 17, 2017
Council Liaison - Council Member Philip Shoffner
*Economic Development Corporation 4B, April 24, 2017
Council Liaison - Council Member Rhylan Rowe
Town CouncilPage 6 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-140-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding the Town Council Regular Session Minutes dated
March 28, 2017 (Staff).
Attachments:TC Regular Session Minutes March 28, 2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 3:
Consider and take appropriate action regarding the Town Council Regular Session Minutes dated March 28, 2017 (Staff).
Town CouncilPage 7 of 118Meeting Date: April 25, 2017
MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Tuesday, March 28, 2017 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, March 28, 2017. The
meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
C. Nick Sanders Mayor
Greg Lamont Mayor Pro Tem, Place 5
Jim Parrow Council Member, Place 1
Garrett Reed Council Member, Place 2
Rhylan Rowe Council Member, Place 3
Tim Kurtz Council Member, Place 4
Philip Shoffner Council Member, Place 6
STAFF PRESENT:
Tom Class Town Manager Sherri Lewis PIO/Communications Manager
David Dodd Town Attorney Todd Mauthe Police Patrol Sergeant
Holly Fimbres Town Secretary/RMO Mike Pastor Information Technology Manager
Adam Adams Parks and Recreation Director Lisa Reich Town Planner
Jeff Annillo Police Officer Rosann Sears Police Officer
Patrick Arata Police Chief Scott Spooner Police Investigative Assistant
Keith Burris Police CID Sergeant Tracey Shields Police Lieutenant
Todd Holderead Reserve Officer Tony Simmons Police Sergeant
David Januszewski Police Detective Julie Swartz Police Administrative Specialist
Amber Karkauskas Interim Finance Director Justin Talley Police Officer
Chad Krum Police Officer Scott Voigt Police Officer
Rick Lasky Interim Fire Chief John Zagurski Budget Manager
Mayor Sanders announced the date of Tuesday, March 28, 2017, called the Town Council to order and announced
a quorum at 7:00 p.m.
The Invocation was offered by Council Member Parrow.
The Pledges to the American Flag and Texas Flag were led by Council Member Rowe.
(Town Secretary Note: The agenda items were presented in the following order: Citizen Presentations;
Announcements and Reports; Consent Agenda; Item No. 12; Item No. 13; Item No. 10; Item No. 11; Item No. 14;
Item No. 15; Item No. 16; Item No. 17; Item No. 18; Item No. 19; Executive Session; and Item No. 21)
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda.
The Council is not permitted to take action on or discuss any presentations made to the Council at this time
concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to
the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the
Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the
topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority.
There were no citizen presentations.
Town CouncilPage 8 of 118Meeting Date: April 25, 2017
ANNOUNCEMENTS AND REPORTS
1. Receive Town Manager Class' update regarding the following, discussion and provide input regarding same
(Staff):
Newly Hired Employees – Two police officers and two firefighter/paramedics have been hired.
Hiring Process – Interviews have been completed for the Fire Chief and Director of Finance positions,
interviews are scheduled for the Director of Community Development position, and applications are being
reviewed for the Administrative Services Director position.
2016 Citizen of the Year – Nominations for the adult and youth categories are being accepted until April
14th.
Early Voting – Will begin April 24th and run through May 2nd.
Back to Nature – Held on March 18th and had approximately 1,000 attendants.
Town Manager Class updated the Council and addressed questions; no action was taken on this item.
Mayor Sanders announced that it was Council Member Parrow’s birthday.
2. Receive Town Council Liaison Updates; discussion of same (Staff):
*Parks and Recreation Board, February 21, 2017
Council Member Philip Shoffner
Council Member Shoffner advised that the Board reviewed pool overcrowding by groups affiliated with local
businesses. Possible solutions would be discussed by the Board in April 2017 and would be presented to Council in
May 2017. The Board also discussed that the pool concession stand loses funds each year. A possible remedy
would be for the concession stand to only be open on the weekends and to have vending machines available
during the week. Additionally, the Board decided to meet on a quarterly basis due to a lack of agenda items but
would call a special meeting if needed.
Council Member Parrow advised that the Veterans Memorial would be completed at the end of April 2017 and he
encouraged those who wanted to honor a veteran to contact him to purchase a brick to be installed at the
Memorial.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one
motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed
from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated January
24, 2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
4. Consider and take appropriate action regarding the Town Council Regular Session Minutes dated February
20, 2017 (Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
5. Consider and take appropriate action regarding the Town Council Retreat Minutes dated February 25, 2017
(Staff). (Town Secretary Note: Approved as presented in the Town Council agenda packet)
6. Consider and take appropriate action regarding a request from Trophy Club Women’s Club for a Temporary
Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2017 (Staff).
7. Consider and take appropriate action regarding the financial and variance report dated January 2017 (Staff).
8. Consider and take appropriate action regarding a Resolution of the Town Council authorizing amendments
to financial institution documents naming authorized Town representatives on Comerica Bank signature
accounts; and providing an effective date (Staff).
Town Council Minutes March 28, 2017 Page 2 of 9
Town CouncilPage 9 of 118Meeting Date: April 25, 2017
9. Consider and take appropriate action regarding a Resolution of the Town Council suspending the April 21,
2017, effective date of Oncor Electric Delivery Company’s requested rate change to permit the Town time to
study the request and to establish reasonable rates; approving cooperation with the Steering Committee of
Cities Served by Oncor to hire legal and consulting services and to negotiate with the Company and direct
any necessary litigation and appeals; finding that the meeting at which this Resolution is passed is open to
the public as required by law; requiring notice of this Resolution to the Company and legal counsel for the
Steering Committee (Staff).
Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve the Consent Agenda
Items 3 through 9.
Motion passed unanimously.
REGULAR SESSION
10. Case RP-17-001 (HG Sply) - Consider and take appropriate action regarding a request for approval of a replat
for Trophy Wood Business Center, Lot 1R, Block A, located in Planned Development No. 25, on the
northwest corner of SH114 and Trophy Wood Drive (Staff).
Town Planner Reich advised that the purpose of the replat of 1.833 acres was to combine two lots into one and to
revise the platted building line setback on Trophy Wood Drive. The variance on the setback was presented to the
Zoning Board of Adjustment (ZBA) and the Board granted a 15’ variance into the 30’ building line setback that was
required per zoning; therefore, requiring a revision to the plat to change the location of the building line to match
the variance. The Planning and Zoning (P&Z) Commission considered this request on March 2, 2017 and most of
the discussion was about Trophy Wood Drive’s 15’ setback variance granted by the ZBA. Due to some differing
views of the ZBA’s authority, a 3-3 tie was returned after a motion for approval with conditions. It was later
confirmed that a tie vote equaled a vote of denial, which would not allow the replat to proceed to Town Council
without processing a brand new application and returning to the Commission. Therefore, Chairman Sheridan
returned to this item after a separate recommendation was made on the zoning portion of this development. A
motion to vacate the previous vote on the replat was approved 6-0, and after discussion, a new and final motion of
approval of the replat was recommended with 5 votes in support and 1 vote in opposition. The final motion to
approve was subject to the 24’ access easement being created by plat, rather than by separate instrument,
labeling the old lot line as abandoned, revising the legal description, and updating the date on the replat.
Motion:
Motion made by Council Member Rowe, seconded by Council Member Shoffner, to approve Case RP-17-001 (HG
Sply) replat for Trophy Wood Business Center, Lot 1R, Block A, located in Planned Development No. 25, on the
northwest corner of SH 114 and Trophy Wood Drive.
Council Member Shoffner requested clarification from the Town Attorney on the appropriate route for granting a
replat request in order to build on a setback. Town Attorney Dodd responded that Staff would have to advise that
the request did not meet regulations and provide the appropriate option of going before the ZBA, and if the ZBA
granted the variance then it would be presented to the P&Z Commission. The P&Z Commission could not deny a
request solely based on a ZBA decision.
The vote was taken.
Motion passed unanimously.
11. Case PD-AMD-17-001 (HG Sply)
a. Conduct a Public Hearing regarding a request to amend Ordinance No. 2002-41 P&Z, PD Planned
Development District No. 25, in order to approve the final site plan package for Lot 1R, Block A, Trophy
Wood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood Drive
(Staff).
Mayor Sanders convened into Public Hearing at 7:50 p.m.
Town Council Minutes March 28, 2017 Page 3 of 9
Town CouncilPage 10 of 118Meeting Date: April 25, 2017
Town Planner Reich advised that PD 25 required that a site plan package for any new development must be
approved as an amendment to Ordinance No. 2002-41 P&Z. HG Sply would present their signage plan at a later
date for consideration. The applicant was requesting the following waivers to the Code of Ordinances and the PD-
25 ordinance:
1) Allow ornamental trees in place of canopy trees when located in any type of utility easement or near Trophy
Club Municipal Utility District (TCMUD) No. 1 utility lines, as a larger root system may do damage to buried
utility lines.
2) Allow trees to be replaced with living groundcover when located in the Texas Power and Light Company
easement (maintained by Oncor), as Oncor does not allow any trees in their easements. This particular
easement has utility lines underground and above ground on poles.
3) Allow this site to not comply with the parking requirement, as the Town of Trophy Club has entered into an
agreement with the developer, Old Town Development, that gives the Town the responsibility of providing
190 asphalt parking spaces on the property directly to the west of the subject property, which is more parking
than is required for this use. The Declaration of Parking Easement is attached.
4) Allow the use of wood and metal as external façade building materials in order to keep in line with the HG Sply
concept.
5) Allow the dumpster and loading areas to be accessed directly from Plaza Drive, which is currently a private
drive, but may be dedicated as a public street in the future. Therefore, also allow a parking space on Plaza
Drive marked for active loading only.
6) Recognize the variance granted by the ZBA on February 9, 2017, due to the hardship created by the diagonal
Oncor easement, which allows the building to encroach 15’ into the 30’ building line setback along Trophy
Wood Drive, north of the Oncor easement, and only on this lot. The Meeting Summary is attached. The
proposed replat on this day’s Council agenda shows a revised building line to match the ZBA’s approval.
Additionally, she advised that the P&Z Commission was concerned about Trophy Wood Drive’s 15’ setback
variance granted by the ZBA, making sure the metal building material did not cause glare, and required the
addition of landscaping boulders to keep the patio dwellers safe from Trophy Wood Drive traffic. The P&Z
Commission approved the request 4-2 and recommended approval of the requested waivers, subject to adding
landscape barriers to the east side of the patio, a matte finish on the metal on the east side of the building, and
ensuring the dumpster gates would not swing into Plaza Drive.
Mayor Sanders reconvened into Regular Session at 7:57 p.m.
b. Consider and take appropriate action regarding a request to amend Ordinance No. 2002-41 P&Z, PD
Planned Development District No. 25, in order to approve the final site plan package for Lot 1R, Block A,
Trophy Wood Business Center, generally located on the northwest corner of SH 114 and Trophy Wood
Drive (Staff).
Council Member Rowe inquired if the applicant had any issues with the P&Z Commission recommendations
concerning the matte finish on the metal and the landscape barriers. Drew Martin, with DM2 LLC, representing
Old Town Development, responded that they had no issues with either recommendation and that the landscape
barriers would be natural features. Additionally, he thanked P&Z Chairman Sheridan for his assistance during the
P&Z Commission meeting.
Council Member Shoffner inquired if the intent of Waiver No. 1 was due to needing a waiver outside the
easement. Town Planner Reich responded that the waiver was due to not all TCMUD No. 1 utility lines being inside
easements.
Chris Gordon and Justin Springfield with Old Town Development, Jace Motheral with Pacheco Koch, Levi Hooten
with GFF Architects, and P&Z Commission Chairman Dennis Sheridan were available for questions.
Town Council Minutes March 28, 2017 Page 4 of 9
Town CouncilPage 11 of 118Meeting Date: April 25, 2017
Motion:
Motion made by Council Member Rowe, seconded by Council Member Parrow, to approve Ordinance No. 2017-08
P&Z, amending Ordinance No. 2002-41 P&Z, PD Planned Development District No. 25, in order to approve the final
site plan package for Lot 1R, Block A, Trophy Wood Business Center, generally located on the northwest corner of
SH 114 and Trophy Wood Drive; contingent upon the P&Z Commission recommendation to approve the requested
waivers, subject to adding landscape barriers to the east side of the patio, a matte finish on the metal on the east
side of the building, and ensuring the dumpster gates would not swing into Plaza Drive.
Motion passed unanimously.
12. Recognition of the Trophy Club Police Department receiving the award of “Recognized Law Enforcement
Agency” from the Texas Police Chief's Association Law Enforcement Recognition Program (Staff).
Town Manager Class introduced Tom Shehan who had served as a Police Lieutenant for the City of Irving and
retired as the Police Chief from the Dallas/Fort Worth Airport’s Department of Public Safety. During his tenure
with the Airport he served as President of the Texas Police Chief’s Association, he also served for one year as the
Town’s Police Chief, and was a founding member of the Texas Law Enforcement Recognition Program.
Mr. Shehan discussed the criteria that the Town’s Police Department had to meet consisting of 168 standards
based on Texas Law Enforcement Best Practices. The program has become a gold standard for Police Departments
across Texas with over 200 agencies seeking or having achieved the recognized status. In April 2016, the Town’s
Police Department entered the program and had to conduct a complete audit of its policies, procedures,
equipment, facilities, and operations to ensure compliance with the 168 standards. Additionally, Mr. Shehan
presented Police Chief Arata with a certificate acknowledging attaining the Texas Law Enforcement Best Practices
Recognition.
Police Chief Arata acknowledged the entire Police Department for their assistance and effort in attaining this
honorable award and he thanked the Council for their support.
No action was taken on this item.
13. Receive an update from the Northwest Independent School District (NISD) Superintendent Dr. Ryder
Warren regarding the District’s upcoming Bond Election; discussion of same (Mayor Sanders).
Dr. Ryder Warren, Superintendent with NISD, thanked the Town’s first responders for their service and assistance
that they provided during the bomb threat at Byron Nelson High School. He presented an update regarding the
upcoming Bond Election, which included the following: NISD Vision; Focus; Student Enrollment; Growth; District
Boundaries; Planning for Growth; Bond Details; Bond History; Planning Process; Long-Range Planning Committee;
Bond Package; Student Population Growth; Advancing Student Programs; Technology Infrastructure and Devices;
Aging Conditions of Existing Facilities; Safety and Security of Students and Staff; Tax Overview; Estimated Tax
Impact; Homeowner’s Age 65 and Over; Beck Elementary Summary; Lakeview Elementary Summary; Medlin
Middle School Summary; and Byron Nelson High School Summary.
Council Member Rowe inquired how NISD targeted residents within the District to serve on the Long-Range
Planning Committee. Dr. Warren responded that there were three different categories that comprised the
Committee which were taxpayers with children, taxpayers with no children, and individuals who sought to be on
the Committee.
Council Member Kurtz asked about Lakeview Elementary expanding to a capacity to accommodate 850 students.
Dr. Warren responded that it would be difficult to expand Lakeview Elementary due to their design and layout.
No action was taken on this item.
Town Council Minutes March 28, 2017 Page 5 of 9
Town CouncilPage 12 of 118Meeting Date: April 25, 2017
14.Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club,
Fiscal Year 2016 (Staff).
Interim Finance Director Karkauskas stated that the auditors had additional questions specific to the structure of
the Town’s Public Improvement District (PID) No. 1 Debt Service Fund that needed to be addressed prior to
approval of the Audit. The auditors have reached out to the Town’s former auditor for direction on their
classification of the PID being a fiduciary fund and they have reached out to the Town’s PID Administrator for
clarification.
Mayor Sanders commented that the Town was the first in Texas to implement a residential PID, which was unique
because most PID’s were commercial.
No action was taken on this item.
15. Discussion of and provide direction to Town Staff regarding issuing debt for Certificates of Obligations
(Staff).
Budget Manager Zagurski advised that the Town was pursing Certificates of Obligation (CO) instead of General
Obligation (GO) Bonds since GO Bond’s would have to be approved by the residents through an election in
November 2017. This would delay a number of capital projects because the Town would not receive the funds
until next fiscal year. He stated that the Bond Council and the Town’s Financial Advisor would present the Notice
of Intent to issue $4.5 million in CO’s for the Capital Improvement Program (CIP) at the April 11, 2017 Council
meeting. Additionally, he presented capital projects funded by debt issuance from fiscal year 2017-2020, the debt
structure; and a debt issuance timetable.
Council Member Rowe preferred prioritizing the Inverness Drive project over the Canterbury Hills Park project.
Council Member Shoffner did not want to proceed with long term funding of TCMUD No. 1 project, but he was in
in favor of providing short term funding until the next TCMUD No. 1 budget cycle.
Mayor Sanders noted that the Town had been using CO’s to accomplish major infrastructure improvements. He
discussed potential challenges that Texas Legislature was considering specific to requiring CO’s to be presented to
the residents through an election and the placement of caps on tax rates.
Mayor Pro Tem Lamont inquired if the Bobcat Boulevard to Durango Drive project was appropriately rated. Town
Manager Class responded that Teague Nall and Perkins performed a Town wide street survey and their analysis
was that this item needed to be placed on the proposed CIP list.
Mayor Sanders received consensus from the Council to take the TCMUD No. 1 component out of the Capital
Projects funded by Debt Issuance from fiscal year 2017-2020.
16. Consider and take appropriate action regarding an Ordinance of the Town amending Appendix A, Fee
Schedule, to establish fees and rates for water and wastewater services to customers within the boundaries
of Trophy Club Public Improvement District (PID) No. 1; providing that Trophy Club Municipal Utility District
No. 1 Services Rules and Policies are applicable to customers within the PID No. 1; and providing a penalty
and effective date (Staff).
Mayor Sanders introduced TCMUD No. 1 General Manager Shane Jeff.
Motion:
Motion made by Council Member Rowe, seconded by Mayor Pro Tem Lamont, to approve Ordinance No. 2017-07,
amending Appendix A, Fee Schedule, to establish fees and rates for water and wastewater services to customers
within the boundaries of Trophy Club Public Improvement District (PID) No. 1; providing that Trophy Club
Municipal Utility District No. 1 Services Rules and Policies are applicable to customers within the PID No. 1; and
providing a penalty and effective date of March 28, 2017.
Town Council Minutes March 28, 2017 Page 6 of 9
Town CouncilPage 13 of 118Meeting Date: April 25, 2017
TCMUD No. 1 General Manager Jeff thanked the Council for their consideration and for waiving the sixty (60) day
notice requirement.
Mayor Pro Tem Lamont inquired about the review of the municipal rate for the Town’s Community Pool and
Splash Pad since it recirculates the water, because effective October 2017 the Town would be paying sewer
charges. TCMUD No. 1 Board Director Bill Rose stated that if the water was being recirculated then that would be
a reasonable request to make.
Council Member Shoffner stated that this rate would affect commercial properties in a huge manner. The Splash
Pad would see an approximate $1,700 increase on that one meter and the usage was highest during the Summer
months. He encouraged Staff to convert the meter at the Splash Pad to an irrigation meter. Additionally, he was
in favor of the Town and TCMUD No. 1 meeting to discuss waiving the sixty (60) day notice, according to the
Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operational Services
Agreement, because this placed the Council in a difficult situation, as representatives of the PID, having to adhere
to and match the rates that the TCMUD No. 1 established.
TCMUD No. 1 Board Director Rose stated that they wanted to give the customers an opportunity to adjust their
usage to reflect a suitable winter averaging. After that period was over the TCMUD No. 1 had to take that final
volumetric number and divide it into their revenue to determine their rates.
The vote was taken.
Motion passed unanimously.
17. Receive an update from Town Staff regarding Entryway Monumentation and Medians for the Town of
Trophy Club (Staff).
Budget Manager Zagurski stated that the Council Subcommittee met and provided the following direction on how
to proceed: wayfinding and park signage would be sent to a sign maker for mock ups; median and landscape plans
would be sent to a landscape architect; and monumentation signage would go for an RFP and should be presented
to the Council in May 2017.
Council Member Shoffner remarked that the Council Subcommittee requested Staff to provide their input for all
Town projects that would be using an outside firm in order to ensure that the project could be implemented
appropriately. He commented that an example would be landscaping at the new Town Hall facility because Staff
had the responsibility of maintaining the project.
Town Manager Class noted that a CIP Committee had recently been created consisting of a Staff representative
from the Finance, Parks, and Street departments to meet on a monthly basis.
Council Member Rowe commented that the Council Subcommittee desired a single vision for medians and to
create a uniform plan to avoid a variety of appearances.
No action was taken on this item.
18. Referred Agenda Item: Discussion of and take appropriate action regarding the second round of revisions to
alternate options related to landscaping items for the new Trophy Club Town Hall facility (Town Council).
Town Manager Class provided an update regarding the balance in the Town’s contingency fund for the new Town
Hall facility. Additionally, he advised that Staff reviewed the previously proposed landscape package and was able
to reduce the initial cost of $43,000 to approximately $33,000.
Mayor Sanders wanted to ensure that there would be enough funds for a future gate and fencing around the
secured parking area. Police Chief Arata responded that the gate and fencing would be approximately $40,000.
Town Council Minutes March 28, 2017 Page 7 of 9
Town CouncilPage 14 of 118Meeting Date: April 25, 2017
Council Member Kurtz commented that there was still potential for other items to arise and he wanted to make
sure that they did not go above budget.
Council Member Shoffner remarked that the Council had been misinformed on the correct contingency fund
balance and he wanted to remain conservative since all the small alternative items could generate a large sum.
Mayor Pro Tem Lamont and Council Member Parrow believed that the landscaping and fencing could be added at
a later time. They were in favor of applying any leftover funds to be used on the interior of the Council Chambers.
Council Members Rowe and Reed appreciated Town Manager Class’ transparency and concurred that all the small
items had the potential to add up to be a large figure.
Discussion took place that Reallocation No. 1 - Item No. 2 was related to conduits and boxes that were initially
removed from the plan but were reinstated, and that possibly the Construction Manager at Risk or the Architect
should have taken responsibility for some of the items that were done through the budget reallocations.
Mayor Sanders received consensus from the Council not to move forward on this item and to have it come back
before the Council in 30 days.
Town Manager Class noted that the irrigation change for the landscaping had been made since the Council Retreat.
Budget Manager Zagurski stated that the Finance Department would be including a budget update for the Town
Hall facility with their monthly financials.
19. Discussion of items for Future Agendas to include agenda items for consideration on the April 11, 2017
Council agenda and items from the Town Council Future Agenda Items list, to include discussion of the
below item (Staff):
This item allows Council to request the placement of items on upcoming agendas when the topic of discussion
requires research and review that cannot be accomplished in the time frame between regular Council meetings.
However, a Council Member may request that an item be placed on the next regularly scheduled meeting without
first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter
requirements.
A) Item No. 2 - Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114. (Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December 13, 2016)
(4-March 14, 2017)
Mayor Sanders advised that he wanted to pursue moving forward with this item because this grant greatly assisted
with the beautification of Davis Boulevard through the Town of Westlake.
Council Member Parrow requested to add the following agenda item to the April 11, 2017 Council agenda:
Discussion of and provide direction to Town Staff regarding the Memorial Day ceremony and dedication of the
Veteran’s Memorial.
Mayor Pro Tem Lamont requested to add an item to the Town Council Future Agenda Items list: Staff to review
land that: (A) The Town owns for the possibility of residents to acquire the land; and (B) Is maintained by the Town
but not owned.
Mayor Sanders requested to add an item to the Town Council Future Agenda Items list: Review the Interlocal
Agreement between the City of Roanoke, the Town of Westlake, and the Town of Trophy Club.
Mayor Sanders added “the maintenance building by the Wastewater Treatment Plant” to Item No. 1 in the Town
Council Future Agenda Items list.
Town Council Minutes March 28, 2017 Page 8 of 9
Town CouncilPage 15 of 118Meeting Date: April 25, 2017
EXECUTIVE SESSION
20. Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town Attorney on
a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules
of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
Enforcement of Ordinances
CONVENED INTO EXECUTIVE SESSION - START TIME – 9:12 P.M.
RECONVENED INTO REGULAR SESSION - START TIME – 10:03 P.M.
RECONVENED INTO REGULAR SESSION
21. Consider and take appropriate action regarding the Executive Session.
No action was taken on this item.
ADJOURN
Motion made by Council Member Parrow, seconded by Council Member Rowe, to adjourn the meeting at 10:04
p.m. Motion passed unanimously.
_____________________________________________ ___________________________________
Holly Fimbres, Town Secretary C. Nick Sanders, Mayor
Town of Trophy Club, Texas Town of Trophy Club, Texas
Town Council Minutes March 28, 2017 Page 9 of 9
Town CouncilPage 16 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-141-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding calling a Special Town Council meeting to be held on
May 17, 2017 at 9:00 a.m. in order to canvass the returns and declare the results of the May 6, 2017
Town General Election (Staff).
Attachments:Staff Report - Special Town Council Meeting.pdf
DateVer.Action ByActionResult
Agenda Item No. 4:
ConsiderandtakeappropriateactionregardingcallingaSpecialTownCouncilmeetingtobeheldonMay17,2017at
9:00 a.m. in order to canvass the returns and declare the results of the May 6, 2017 Town General Election (Staff).
Town CouncilPage 17 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Tom Class, Town Manager
Re: Special Town Council Meeting
Town Council Meeting, April 25, 2017
Agenda Item:
Consider and take appropriate action regarding calling a Special Town Council meeting to be
held on May 17, 2017 at 9:00 a.m. in order to canvass the returns and declare the results of the
May 6, 2017 Town General Election (Staff).
Explanation:
The period for official canvassing is May 9-17, 2017. There is a Regular Town Council meeting
on May 9th but there is a potential that the Town will not have the official results from Denton
and Tarrant County Elections in time for that meeting. The Early Voting Ballot Board, for both
Denton and Tarrant County Elections, has until May 15th to count provisional ballots.
Recommendation:
Staff proposes calling a Special TownCouncil meeting on May 17, 2017, at 9:00 a.m. for
purposes of canvassing.
Page 1 of 1
Town CouncilPage 18 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-149-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016-33,
authorizing participation in various cooperative purchasing programs, and adopting a new resolution
authorizing participation in various cooperative purchasing programs in accordance with the Town’s
Procurement Policies and Procedures; authorizing execution of any and all necessary agreements for
participation in the cooperative programs by the Mayor or his designee; approving related contracts
and the payment of related fees in accordance with the budget; and providing an effective date (Staff).
Attachments:Staff Report - Cooperative Purchasing Programs.pdf
RES 2017-06 - Authorizing Participation in Coop Purchasing Programs.pdf
DateVer.Action ByActionResult
Agenda Item No. 5:
ConsiderandtakeappropriateactionregardingaResolutionrepealingResolutionNo.2016-33,authorizingparticipation
invariouscooperativepurchasingprograms,andadoptinganewresolutionauthorizingparticipationinvarious
cooperativepurchasingprogramsinaccordancewiththeTown’sProcurementPoliciesandProcedures;authorizing
executionofanyandallnecessaryagreementsforparticipationinthecooperativeprogramsbytheMayororhis
designee;approvingrelatedcontractsandthepaymentofrelatedfeesinaccordancewiththebudget;andprovidingan
effective date (Staff).
Town CouncilPage 19 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance/CFO
CC: Tom Class, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Purchasing Cooperatives
Town Council Meeting, April 25, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution repealing Resolution No. 2016-33,
authorizing participation in various cooperative purchasing programs, and adopting a new
resolution authorizing participation in various cooperative purchasing programs in accordance
with the Town’s Procurement Policies and Procedures; authorizing execution of any and all
necessary agreements for participation in the cooperative programs by the Mayor or his
designee; approving related contracts and the payment of related fees in accordance with the
budget; and providing an effective date (Staff).
Explanation:
Periodically, Town Staff reviews and initiates the process to add or delete an approved
purchasing cooperativeor governmental entity that may provide a financial benefit and/or
efficiency in the Town’s procurement operations. The resolution includes adding National
Purchasing Partners (NPP) and National IPA (NIPA) to the approved purchasing cooperative list.
In general, cooperative purchasing ensures that the Town is receiving an already bid price
without having to do the bidding ourselves. It ensures that we obtain the intended product or
service at the best price, ensuring good stewardship and fiscal responsibility.
Attachments:
Resolution No. 2017-06
Recommendation:
Staff recommends Council approval of the resolution as presented.
Page 1 of 1
Town CouncilPage 20 of 118Meeting Date: April 25, 2017
TOWN OF TROPHYCLUB,TEXAS
RESOLUTIONNO.2017-06
A RESOLUTIONOFTHETOWNCOUNCILOFTHETOWNOF
TROPHYCLUB,TEXAS,REPEALINGRESOLUTIONNO.2016-33
AUTHORIZINGPARTICIPATIONINVARIOUSCOOPERATIVE
PURCHASINGPROGRAMSANDADOPTING A NEWRESOLUTION
AUTHORIZINGPARTICIPATIONINVARIOUSCOOPERATIVE
PURCHASINGPROGRAMSINACCORDANCEWITHTHETOWN’S
PROCUREMENTPOLICIESANDPROCEDURES;IDENTIFYING
THOSECOOPERATIVEPURCHASINGPROGRAMSAPPROVEDFOR
TOWNPARTICIPATION;APPOINTINGTHETOWNMANAGERORHIS
DESIGNEEASTHEPROGRAMCOORDINATOROFCOOPERATIVE
PURCHASINGPROGRAMS;AUTHORIZINGEXECUTIONOFANY
ANDALLNECESSARYAGREEMENTSFORPARTICIPATIONINTHE
COOPERATIVEPROGRAMSBYTHEMAYORORHISDESIGNEE
ANDAPPROVINGRELATEDCONTRACTSANDTHEPAYMENTOF
RELATEDFEESINACCORDANCEWITHTHEBUDGET;AND
PROVIDINGANEFFECTIVEDATE.
WHEREAS,
Chapter271oftheTexasLocalGovernmentCodeauthorizes a
localgovernmenttoparticipatein a cooperativepurchasingprogramandprovidesthat
purchasesmadepursuanttoanagreementwith a localcooperativeorganizationsatisfy
statelawsrequiringthelocalgovernmenttoseekcompetitivebidsforthepurchaseof
thegoodsorservices;and
WHEREAS,
theProcurementPoliciesandProceduresoftheTownofTrophy
Clubauthorizepurchasesfrom a cooperativepurchasingprogramorotherapproved
stateprogram providedthatthe TownCouncilhas approvedparticipation;and
WHEREAS
, Town’sparticipationinthecooperativepurchasingprogramsand
otherapprovedstateprogramswillimproveefficiencyinthepurchasingprocessby
allowingtheTowntomeetcompetitivebidrequirements,toidentifyandpurchasegoods
andservicesfromqualifiedvendors,torelievetheburdensofthegovernmental
purchasingfunction,andtorealizethevariouspotentialeconomies,including
administrative cost savingsthat such programsprovide;and
WHEREAS,
uponconsiderationofthe cooperativepurchasing programs
specifiedinthisResolution,andallmattersattendantandrelatedthereto,theTown
CouncilisoftheopinionthattheTown’sparticipationintheseprogramsisbeneficial
andshouldbeapproved,thatResolutionNo.2016-33shouldberepealedinitsentirety,
thatthisResolutionbeadopted,andthattheTownManagerorhisdesigneeis
appointedastheProgramCoordinatorfortheTown’smembershipinsuchcooperative
programs;and
Town CouncilPage 21 of 118Meeting Date: April 25, 2017
WHEREAS,
intheeventthatparticipationinanyofthecooperativepurchasing
programsapprovedbythisResolutionrequirestheexecutionofanAgreementand / or
thepaymentof a fee, such AgreementandfeeareherebyapprovedandtheMayoror
hisdesigneeisherebyauthorizedtoexecuteanynecessaryAgreementsfor
participationinsuchprogram(s)andtheProgramCoordinatorisauthorizedtoapprove
thepaymentofapplicablefeesprovidedthatfundsarebudgetedandavailableforsuch
participation.
NOW,THEREFORE,BEITRESOLVEDBYTHETOWNCOUNCILOFTHE
TOWN OF TROPHYCLUB,TEXAS,THAT:
Section 1.Theforegoingpremises,whichareherebyfoundtobetrueandto
bein thebestinterestofthe TownofTrophyClubanditscitizens,areherebyadopted.
Section 2.TheTown’sparticipationinthefollowingcooperativepurchasing
programsisherebyauthorizedandapprovedinaccordancewiththetermsofthis
Resolution andofthe TownofTrophyClubProcurementPoliciesandProcedures:
BuyBoard
Choice Partners
City of Frisco
City of Grapevine
City of Roanoke
Denton County
Department of Information Resources (DIR)
Houston-Galveston Area Council Cooperative Purchasing Program (H-GAC)
NASPO Valuepoint
National Cooperative Purchasing Alliance (NCPA)
National IPA (NIPA)
National Joint Powers Alliance (NJPA)
National Purchasing Partners (NPP)
North Central Texas Council of Government (NCTCOG) Cooperative Purchasing Program
Tarrant County
Texas Building and Procurement Commission (TBPC)
Texas Interlocal Purchasing System (TIPS)
Texas Multiple Award Schedules (TXMAS)
Texas Procurement and Support Services (TPASS)
The Cooperative Purchasing Network (TCPN)
Trusted Purchasing Alliance (TPA)
US Communities
US General Services Administration (GSA)
Western States Contracting Alliance
RES 2017-06Page 2 of 3
Town CouncilPage 22 of 118Meeting Date: April 25, 2017
Section 3.TheTownManagerorhisdesigneeisappointedastheProgram
CoordinatorfortheTown’smembershipinapprovedcooperativepurchasingprograms.
TheProgramCoordinatorisauthorizedtoapprovethepaymentofapplicablefeesfor
approvedprogramsprovidedthatfundsarebudgetedandavailablefor such
participation.
Section 4.TheMayororhisdesigneeisherebyauthorizedtoexecuteany
necessaryAgreementsforparticipationinsuchprogram(s)accordingtothetermsand
conditionssetforthinthisResolutionandtheTown’sProcurementPoliciesand
Procedures.
Section 5.ThisResolutionshallbecomeeffectiveimmediatelyuponits
passage.
PASSEDANDAPPROVED
bytheTownCounciloftheTownofTrophyClub,
Texas,this25thdayofApril2017.
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
\[SEAL\]
ATTEST:
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED TO AS FORM:
J. David Dodd III, Town Attorney
Town of Trophy Club, Texas
RES 2017-06Page 3 of 3
Town CouncilPage 23 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-153-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/13/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding a Right-of-Way Dedication Deed from OTD TC, LLC
to the Town for a 0.151 acre tract of land, part of Lot 2R-2, Block B, Trophy Wood Business Center
(Staff).
Attachments:OTD TC, LLC - Right of Way Dedication Deed.pdf
DateVer.Action ByActionResult
Agenda Item No. 6:
ConsiderandtakeappropriateactionregardingaRight-of-WayDedicationDeedfromOTDTC,LLCtotheTownfora
0.151 acre tract of land, part of Lot 2R-2, Block B, Trophy Wood Business Center (Staff).
Town CouncilPage 24 of 118Meeting Date: April 25, 2017
RIGHT OF WAY DEDICATION DEED
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT §
THAT
OTD TC, LLC, whether one or more, hereinafter called "Grantor,"
TEN DOLLARS ($10.00)
for and in consideration of the sum of and other good
TOWN OF
and valuable considerationprovided to Grantor in hand paid bythe
TROPHY CLUB, TEXAS
, a home rule municipal corporation,hereinafter called
"Grantee," including certain consideration documented and provided as part of
an economic development letter agreement by and between the Grantor and the
Town of Trophy Club, the receipt and sufficiency of which is hereby
acknowledged, and for which no lien is retained, express or implied, does by
these presents DEDICATE, GRANT, SELL, and CONVEY unto the Grantee all
of that certain tract or parcel of land situated in the Town of Trophy Club, Tarrant
Exhibit "A"
County, Texas, as more particularly described in attached hereto
and made a part hereof for all purposes, together with all improvements situated
thereon and with all and singular the rights and appurtenances thereto and any
and all right, title and interest of Grantor in and to any adjacent streets, alleys or
rights-of-way (hereinafter collectively called the "Property").
TO HAVE AND TO HOLD
the Property, together with all and singular the
rights and appurtenances thereto in anywise belonging unto said Grantee, its
successors and assigns, forever. Grantor does hereby bind Grantor and
Grantor's heirs, successors, executors and assigns, to warrant and forever
defend, all and singular the Property unto the Grantee and Grantee's successors
and assigns, against every person whomsoever lawfully claiming or to claim the
same or any part thereof.
It is acknowledged and agreed that Grantee is acquiring the Property for
the purpose of permitting Grantee or its agents or assigns to construct, maintain,
repair, and operate thereon street, highway, right-of-way, drainage
improvements, utilities, and other related improvements. This provision shall not
be construed asany restraint on the right of Grantee to convey fee simple title to
the Property. The consideration paid to Grantor by Grantee for the Property
shall be considered full compensation for the property interests conveyed to
Grantee hereunder, including without limitation, the right or claim to severance
damages, or any damages to, or diminution in value of, the remainder of the
Property or other lands belonging to Grantor, that may be claimed or asserted by
virtue of such acquisition of the Property by Grantee. Notwithstanding the area
and shape of the Property, this General Warranty Deed shall be construed as
conveying all rights and appurtenances incident to any ordinary conveyance of
land.
OTD TC, LLC ROW DedicationPAGE 1
Town CouncilPage 25 of 118Meeting Date: April 25, 2017
The mailing address of the Grantee is:
Town of Trophy Club, Texas
100 Municipal Drive
Trophy Club, Texas 76262
Attention: Holly Fimbres, TownSecretary
EXECUTED
this _____ day of ___________________, 2017.
GRANTOR(S)
By:_____________________________
Its:_____________________________
Name: __________________________
Address:_________________________
_________________________
ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF §
___________
This instrument was acknowledged before me on the ____ day of
__________, 2017 by ____________________, ____________________(title)
of OTD TC, LLC,on behalf of such corporation.
________________________________
Notary Public, State of Texas
After Recording Please Return To:
Town of Trophy Club, Texas
100Municipal Drive
Trophy Club, Texas
Attention: Holly Fimbres, Town Secretary
OTD TC, LLC ROW DedicationPAGE 2
Town CouncilPage 26 of 118Meeting Date: April 25, 2017
Town CouncilPage 27 of 118Meeting Date: April 25, 2017
Town CouncilPage 28 of 118Meeting Date: April 25, 2017
Town CouncilPage 29 of 118Meeting Date: April 25, 2017
Town CouncilPage 30 of 118Meeting Date: April 25, 2017
Town CouncilPage 31 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-169-T Version:1 Name:
Type:Agenda Item Status:Consent Agenda
File created:4/18/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding an Interlocal Cooperation Agreement between the
Town and Denton County for the Fiscal Year 2017-2018 Shared Governance Communications and
Dispatch Services System for the Police Department and Fire/EMS Department; and authorizing the
Mayor or his designee to execute all necessary documents (Staff).
Attachments:Staff Report - Shared Governance Communications & Dispatch Services System.pdf
Shared Governance Communications & Dispatch Services for PD & FD - FY18.pdf
DateVer.Action ByActionResult
Agenda Item No. 7:
ConsiderandtakeappropriateactionregardinganInterlocalCooperationAgreementbetweentheTownandDenton
CountyfortheFiscalYear2017-2018SharedGovernanceCommunicationsandDispatchServicesSystemforthePolice
DepartmentandFire/EMSDepartment;andauthorizingtheMayororhisdesigneetoexecuteallnecessarydocuments
(Staff).
Town CouncilPage 32 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Patrick Arata, Police Chief
CC: Tom Class, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Shared Governance Communications & Dispatch Services
Town Council Meeting, April 25, 2017
Agenda Item:
Consider and take appropriate action regarding an Interlocal Cooperation Agreement between
the Town and Denton County for the Fiscal Year 2017-2018 Shared Governance
Communications and Dispatch Services System for the Police Department and Fire/EMS
Department; and authorizing the Mayor or his designee to execute all necessary documents
(Staff).
Explanation:
This Interlocal Agreement is for Police and Fire/EMS dispatch services for FY 2017 - 2018. The
agreement states Trophy Club Police Department has a total cost of $39,020 and the Fire/EMS
Department has a total cost of $5,094, for a total of $44,114.
Attachments:
Interlocal Cooperation Agreement for Shared Governance Communications & Dispatch Services
System
Recommendation:
Staff recommends Council approve the Interlocal Cooperation Agreement for Shared Governance
Communications & Dispatch Services System.
Budget impact:
Impact of $39,020 for Police and $5,094 for Fire/EMS.
Page 1 of 1
Town CouncilPage 33 of 118Meeting Date: April 25, 2017
Town CouncilPage 34 of 118Meeting Date: April 25, 2017
Town CouncilPage 35 of 118Meeting Date: April 25, 2017
Town CouncilPage 36 of 118Meeting Date: April 25, 2017
Town CouncilPage 37 of 118Meeting Date: April 25, 2017
Town CouncilPage 38 of 118Meeting Date: April 25, 2017
Town CouncilPage 39 of 118Meeting Date: April 25, 2017
Town CouncilPage 40 of 118Meeting Date: April 25, 2017
Town CouncilPage 41 of 118Meeting Date: April 25, 2017
Town CouncilPage 42 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-142-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding accepting the nominations from the Citizen of the
Year Committee, recognizing the 2016 Citizen of the Year Nominees, and announce the recipients;
discussion of same (Staff).
Attachments:Staff Report - 2016 COY.pdf
DateVer.Action ByActionResult
Agenda Item No. 8:
ConsiderandtakeappropriateactionregardingacceptingthenominationsfromtheCitizenoftheYearCommittee,
recognizing the 2016 Citizen of the Year Nominees, and announce the recipients; discussion of same (Staff).
Town CouncilPage 43 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Sherri Lewis, PIO/Communications Manager
CC: Tom Class, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: 2016 Citizen of the Year Recognition
Town Council Meeting, April 25, 2017
Agenda Item:
Consider and take appropriate action regarding accepting the nominations from the Citizen of
the Year Committee, recognizing the 2016 Citizen of the Year Nominees, and announce the
recipients; discussion of same (Staff).
Explanation:
Trophy Club was founded on resident volunteerism, and that tradition remains strong today
with many community leaders working behind the scenes to make Trophy Club 'A Great Place
to Call Home'. Citizen of the Year (COY) Recognition showcases the people who go above and
beyond to make Trophy Club better and provides formal acknowledgment of deserving
individuals.
A totalofeighteen 2016 COY nominations were received
2016 Citizen of the Year Nominees:
Adult Category
Margaret Anderson – 2 nominations
Nicole Arata – 2 nominations
Chris Bailey – 1 nomination
Cameron Jolly – 1 nomination
Tiffany Nimphius – 10 nominations
Youth Category
Raegan Arata – 1 nomination
Garrison “Trevor” Smith – 1 nomination
Page 1 of 2
Town CouncilPage 44 of 118Meeting Date: April 25, 2017
Nominations are based upon the criteria below:
Nomination information needs to include an explanation outlining the following:
the community, school or organization benefited
from the individual's work. If available, time volunteered, money raised or money saved
through their actions
Evaluation & Selection Process - The Citizen of Year Committee reviews the nominees and
selects a Citizen of the Year and Youth Citizen of the Year. Any member of the committee
sharing a close, personal relationship with a nominee (such as a relative, etc.) must recuse
themselves from voting. The committee is comprised of former COY recipients.
Adult Citizen of the Year - recognized for their outstanding work with a non-profit organization
(for example raising funds, coordinating philanthropic events for the organization, overseeing
etc.
Youth Citizen of the Year - a citizen 18 years or younger who made a difference in our
community or schools.
Attachments:
None
Recommendation:
Staff recommends approval of the Citizen of the Year Committee’s recommendation for the
2016 Adult and Youth Citizens of the Year.
Page 2 of 2
Town CouncilPage 45 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-144-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year 2017
(Staff).
Attachments:Staff Report - Mid-Year Report FY 2017.pdf
Mid-Year Letter 2017.pdf
Financial Report March FY17.pdf
All Fund Budget Report 3.31.17.pdf
DateVer.Action ByActionResult
Agenda Item No. 9:
Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year 2017 (Staff).
Town CouncilPage 46 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance/CFO
CC: Tom Class, Town Manager
Holly Fimbres, Town Secretary/RMO
Re: Mid-Year Financial Report for FY 2017
Town Council Meeting, April 25, 2017
Agenda Item:
Consider and take appropriate action regarding the Mid-Year Financial Report for Fiscal Year
2017 (Staff).
Explanation:
At the midpoint of the Town’s Fiscal Year 2017, the Finance Department presents the Mid-Year
Financial Report. The report contains summary information regarding the financial status of
the Town’s funds. Through March 31st, the Town remains in excellent financial condition as
exhibited by higher than anticipated general fund revenues in multiple areas coupled with
lower than anticipated general fund expenditures through March 31st.
Attachments:
Mid-Year Letter 2017
Financial Report March FY17
All Fund Budget Report
Recommendation:
Staff recommends acceptance of the Fiscal Year 2017 Mid-Year Financial Report.
Page 1 of 1
Town CouncilPage 47 of 118Meeting Date: April 25, 2017
April 25, 2017
Dear Town Council,
At the midpoint of the Town of Trophy Club’s Fiscal Year, Town Management presents the
Fiscal Year 2017 Mid-Year Financial Report. The report contains summary information
st
regarding the financial status of the Town’s funds. Through March 31, the Town has
received 77% of the budgeted revenues in the General Fund, while expenditures total only
41% of the budgeted amount.
For the General Fund, Property Tax revenues are 100% received through March 2016.
Revenues for Sales Tax are exceedingits respective budget. Franchise Fees are 26%
received mainly due to the annual Oncor electric payment that is scheduled for receipt in
May. Licenses and Permits are at 28% for the year due to the delay in the start of the Villas
of Hogan’s Glen Phase 2. Fines and fees are at 25% of budgeted revenues whichis primarily
due to recreational fees that will not startgenerating revenue until the summer months.
Charges for Service are at 78% of the budgeted amount due to payment from NISD funding
the Town’s Student Resource Officers.
Expenditures overall are mostly consistent with the budget. Departmental slight overages
include Facilities Maintenance at 56% budget expended due to annual insurance
prepayment.
All other funds areproportionate tothe budget with the exception of Hotel Occupancy
Fund. The Hotel Occupancy Tax revenues are only 51% received. The expenditures,
however, over budget thus far in the year at 54% expendeddue to the construction of the
Veterans Memorial.
The Town staff will continue to exercise discipline in the utilization of tax dollars while
deliver the best service possible. As always our organization will continue to make Trophy
Club “a great place to call home!”
Best Regards,
Amber Karkauskas
Director of Finance
Cc: Thomas Class, Sr., Town Manager
Town CouncilPage 48 of 118Meeting Date: April 25, 2017
Monthly Financial Statement
Photo Credit:
Mayor Pro Tem Lamont 2016
M
arch 2017
Town CouncilPage 49 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
GENERAL FUND SUMMARY
Percent of Budget Year Transpired:
Year-to-Date March 201750%
OriginalRevised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 6,185,631$ 6,185,631$ 6,195,643 $ 10,012100%
Licenses and Permits 552,200 552,200 155,530 (396,670)28%
Franchise Fees 986,798 986,798 255,420 (731,378)26%
Sales Tax 900,395 900,395 461,817 (438,578)51%
Fines and Fees 361,907 361,907 90,534 (271,373)25%
Intergovernmental - 713,184 304,302 (408,882)43%
Charges for Service 279,964 752,201 585,592 (166,609)78%
Investment Income 30,000 30,000 21,725 (8,275)72%
Miscellaneous Income 144,394 144,394 75,768 (68,626)52%
Total Revenues$ 9,441,289 $ 10,626,710$ 8,146,331$ (2,480,379)77%
OriginalRevised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 63,000$ 63,000 $ 15,750 (47,250)25%
Total Available Resources$ 9,504,289 $ 10,689,710$ 8,162,081$ (2,527,629)76%
OriginalRevised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Manager's Office$ 801,974$ 801,974$ 252,500$ 549,47431%
Legal 130,663 130,663 46,862 83,801 36%
Police 2,353,452 2,353,452 967,896 1,385,55641%
Emergency Medical Services 1,022,642 1,022,642 408,831 613,81140%
Fire - 1,104,001 485,674 618,32744%
Streets 423,931 423,931 174,690 249,24141%
Parks 1,838,826 1,838,826 910,095 928,73149%
Recreation
678,362 678,362 161,435 516,92724%
Community Events
46,178 46,178 21,573 24,605 47%
Community Development 656,220 656,220 236,873 419,34736%
Finance 451,778 451,778 206,276 245,50246%
Municipal Court 83,775 83,775 36,894 46,881 44%
Human Resources 198,268 198,268 94,365 103,90348%
Information Services 663,244 663,244 227,961 435,28334%
Facilities Maintenance 148,671 148,671 83,021 65,650 56%
Total Expenditures$ 9,497,984 $ 10,601,985$ 4,314,946$ 6,287,039 41%
OriginalRevised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfers Out$ 250,000$ 250,000$ 94,216 (155,784)38%
Total Outflows of Resources$ 9,747,984 $ 10,851,985$ 4,409,162$ 6,131,256 41%
Town CouncilPage 50 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
GENERAL FUND SUMMARY CONTINUED
Original Revised
Fund Balance Year-to-Date
Budget Budget
Beginning fund balance$ 3,833,171$ 3,833,171$ 4,194,162
+ Net increase (Decrease) (243,695) (162,275) 3,752,919
Ending Fund Balance$ 3,589,476 $ 3,670,896$ 7,947,081
As of preliminary audit of FY15-16 CAFR.
Revised
Original
Fund Balance DetailYear-to-Date
Budget
Budget
Reserve Fund balance
(30% of Total Expenditures)
$ 2,849,395$ 3,180,596$ 1,294,484
Committed Fund Balance 189,475 189,475 189,475
Unassigned Fund Balance in
Excess (Deficit) of 30%
982,825 982,825 6,463,122
Total Fund balance$ 4,021,695 $ 4,352,896$ 7,947,081
General Fund Sales Tax Receipts
FY 2016FY 2017
60,94264,588
OCT
100,000
79,04389,177
NOV
90,000
56,54666,291
DEC
80,000
64,78066,245
JAN
70,000
83,06892,923
FEB
60,000
56,325 72,320.93
MAR
FY 2016
50,000
53,841
APR
40,000
FY 2017
63,123
MAY
30,000
60,545
JUN
20,000
65,334
JUL
10,000
73,402
AUG
0
OCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEP
70,513
SEP
Town CouncilPage 51 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS
Percent of Budget Year Transpired:
Year-to-Date March 201750%
General Fund Summary
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 6,294,967$ 7,133,630$ 2,885,575$ 4,248,05540%
Services & Supplies 2,542,602 2,762,104 1,027,706 1,734,39837%
Capital 660,415 706,251 401,665 304,58657%
Total$ 9,497,984$ 10,601,985 $ 4,314,946$ 6,287,03941%
Manager's Office
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 619,236 $ 619,236 $ 214, 558$ 404, 67835%
Services & Supplies 182,738 182,738 37,942 144,79621%
Total$ 801,974$ 801,974$ 252,500$ 549,47431%
Legal
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies 130,663 130,663 46,862 83,80136%
Total$ 130,663$ 130,663$ 46, 862$ 83, 80136%
Police
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 2,056,122$ 2,056,122$ 799, 598$ 1,256,52439%
Services & Supplies 261,330 261,330 99,159 162,17138%
Capital 36,000 36,000 69,140 ( 33,140)192%
Total$ 2,353,452$ 2,353,452$ 967,896$ 1,385,55641%
Capital purchase SUV (as per budget) and radio antenna.
EMS
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 840,582 $ 840,582 $ 367, 626$ 472, 95644%
Services & Supplies 150,060 150,060 41,205 108,85527%
Capital 32,000 32,000 - 32,0000%
Total$ 1,022,642$ 1,022,642$ 408,831$ 613,81140%
Town CouncilPage 52 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Fire
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ -$ 838,663 $ 368, 337$ 470, 32644%
Services & Supplies - 219,502 117,337 102,16553%
Capital - 45,836 - 45,8360%
Total$ -$ 1,104,001$ 485,674$ 618,32744%
Vehicle and building maintenance expenses incurred for repairs.
Streets
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 242,793 $ 242,793 $ 110, 769$ 132, 02446%
Services & Supplies 181,138 181,138 63,921 117,21735%
Total$ 423,931$ 423,931$ 174,690$ 249,24141%
Parks
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 843,587 $ 843,587 $ 354, 729$ 488, 85842%
Services & Supplies 615,337 615,337 252,149 363,18841%
Capital 379,902 379,902 303,217 76,68580%
Total$ 1,838,826$ 1,838,826$ 910,095$ 928,73149%
Capital items include: irrigation pump; Harmony Park shed; Lakeview fencing; Toddler playground; Top Dresser & Ditch Witch purchases.
Recreation
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 420,190 $ 420,190 $ 101, 229$ 318, 96124%
Services & Supplies 172,872 172,872 32,777 140,09519%
Capital 85,300 85,300 27,429 57,87132%
Total$ 678,362$ 678,362$ 161,435$ 516,92724%
Community Events
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 46,178$ 46,178$ 21,573$ 24,60547%
Total$ 46,178 $ 46,178 $ 21, 573$ 24, 60547%
Community Development
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 506,801 $ 506,801 $ 212, 330$ 294, 47142%
Services & Supplies 149,419 149,419 24,543 124,87616%
Total$ 656,220$ 656,220$ 236,873$ 419,34736%
Town CouncilPage 53 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
DEPARTMENTAL BUDGET REPORTS CONTINUED
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Finance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 303,870 $ 303,870 $ 137, 033$ 166, 83745%
Services & Supplies 147,908 147,908 69,243 78,66547%
Total$ 451,778$ 451,778$ 206,276$ 245,50246%
Municipal Court
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 74,721$ 74,721$ 35,024$ 39,69747%
Services & Supplies 9,054 9,054 1,870 7,18421%
Total$ 83,775 $ 83,775 $ 36, 894$ 46, 88144%
Human Resources
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 159,393 $ 159,393 $ 79,152$ 80,24150%
Services & Supplies 38,875 38,875 15,213 23,66239%
Total$ 198,268$ 198,268$ 94, 365$ 103,90348%
Information Services
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Personnel$ 227,672 $ 227,672 $ 105, 190$ 122, 48246%
Services & Supplies 308,359 308,359 120,891 187,46839%
Capital 127,213 127,213 1,880 125,3331%
Total$ 663,244$ 663,244$ 227,961$ 435,28334%
Facilities Maintenance
CategoryOriginal BudgetRevised BudgetYear-to-DateVariance % Used
Services & Supplies$ 148,671 $ 148,671 $ 83,021$ 65,65056%
Total$ 148,671$ 148,671$ 83,021 $ 65,650 56%
Annual property insurance prepayment
Town CouncilPage 54 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
DEBT SERVICE FUND
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Property Tax$ 1,886,194$ 1,886,194 $ 1,877,150$ (9,044)100%
Interest Income 2,000 2,000 2,603 603130%
Total Revenue$ 1,888,194 $ 1,888,194 $ 1, 879,753$ (8,441)100%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Transfers In$ 201,862$ 201,862$ -$ 201,8620%
Total$ 201,862$ 201,862$ -$ 201,8620%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Principal Payments$ 1,263,000$ 1,263,000 $ 75,000$ 1, 188,0006%
Interest Payments 696,678 696,678$ 391,172 305,50656%
Paying Agent Fees 7,500 7,500$ 733 6,76710%
Total Expenditures$ 1,967,178 $ 1,967,178 $ 466,906$ 1, 500,27224%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 129,647$ 129,647$ 143,174
+Net Increase (Decrease)
122,878 122,878 1,412,847
Ending Fund Balance$ 252,525$ 252,525$ 1, 556,021
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 55 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
CAPITAL PROJECTS FUND
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenuesYear-to-DateVariance% Received
BudgetBudget
Interest Income$ 10,000$ 10,000$ 37,220$ 27,220372%
Total$ 10,000$ 10,000$ 37,220$ 27,220372%
Original Revised
Other SourcesYear-to-DateVariance% Received
BudgetBudget
Bond Proceeds$ 7,000,000 $ 7,000,000$ -$ (7,000,000)0%
Transfer In 250,000 250,000 94, 216 (155,784)38%
Total$ 7,250,000 $ 7,250,000 $ 94,216$ (7,155,784)1%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Bond Issuance Costs 125,000 125,000 - (125,000)0%
Capital Outlay 9,816,900 9,816,900 2,750,130 ( 7,066,770)28%
Total$ 9,941,900 $ 9,941,900 $ 2, 750,130$ (7,191,770)28%
Includes Town Hall construction planning costs.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 4,956,385 $ 4,956,385$ 8, 764,936
+Net Increase (Decrease) (2,681,900) (2,681,900) ( 2,618,694)
Ending Fund Balance$ 2,274,485 $ 2,274,485 $ 6, 146,242
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 56 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
TROPHY CLUB PARK FUND
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Park Revenue$ 165,000$ 165,000$ 9 6,027$ (68,973)58%
Total Revenue$ 165,000$ 165,000$ 96,027$ (68,973)58%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Salaries$ 19,094 $ 19,094 $ 6,538$ 1 2,55634%
Social Security Taxes 1,184 1,184 4 05 7 7934%
Medicare Taxes 277 277 95 1 8234%
Unemployment Taxes 185 185 65 1 2035%
Workman's compensation 459 459 1 02 3 5722%
Total Personnel Services$ 21,199$ 21,199$ 7 ,205$ 13,99434%
Professional Outside Services$ 2,500$ 2,500$ -$ 2,5000%
Auditing 1,000 1,000 - 1,0000%
Software & Support 4,212 4,212 2,778 1,43466%
Advertising 625 625 1 12 5 1318%
Printing 1,000 1,000 1 50 8 5015%
Schools & Training 190 190 - 1 90N/A
Service Charges & Fees 9,000 9,000 5,694 3,30663%
Electricity 2,800 2,800 8 86 1,91432%
Water 4,225 4,225 1,926 2,29946%
Telephone 1,900 1,900 8 10 1,09043%
Communication/Pagers/Mobiles 933 933 46 8 875%
Insurance 1,200 1,200 1,200 -100%
Property Maintenance 10,500 10,500 10,619 (119)101%
Equipment Maintenance 5,384 5,384 2,416 2,96845%
Independent labor 28,600 28,600 15,663 12,93755%
Portable Toilets 8,400 8,400 1,843 6,55722%
Dues & Membership 115 115 - 1 150%
Travel & Per Diem 150 150 - 1 500%
Office Supplies 1,044 1,044 - 1,0440%
Postage 327 327 - 3 270%
Fuel 1,092 1,092 10 1,0821%
Uniforms 670 670 2 01 4 6930%
Community Events 8,200 8,200 6,172 2,02875%
Small tools 1,400 1,400 22 1,3782%
Furniture/Equipment <$5,000 2,999 2,999 - 2,9990%
Maintenance Supplies 900 900 88 8 1210%
Miscellaneous Expense 300 300 2,988 (2,688)996%
Total Services & Supplies$ 99,666$ 99,666$ 53,623$ 46,04354%
Credit from the previous year for phones coded out of TCP.
Includes new brochure holders and message boards.
FEMA 2007 true-up.
Total Expenses$ 120,865$ 120,865$ 60,828$ 60,03750%
Town CouncilPage 57 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
TROPHY CLUB PARK FUND CONTINUED
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Park Administration Transfer$ 20,000 $ 20,000 $ 5,000$ 1 5,00025%
Total Other Uses$ 20,000$ 20,000$ 5 ,000$ 15,00025%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ (143,913)$ (143,913)$ (81,947) (209)
+Net Increase (Decrease) 24,135 24,135 30,199 77
Ending Working Capital$ (119,778) $ (119,778) $ (51,748) (132)
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 58 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
STORM DRAINAGE UTILITY FUND
Percent of Budget Year Transpired
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Storm Drainage Fees$ 427,406$ 427,406$ 247,715$ (179,691) 58%
Interest Income 500 500 755 255151%
Total Revenue$ 427,906$ 427,906$ 248,470$ (179,436)58%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Operating Expenses 202,600 202,600 5,033 197,5682%
Debt Service 176,775 176,775 16,794 159,98110%
Total Expenses$ 379,375$ 379,375$ 21,826$ 357,5496%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer to Debt Service$ 66,887$ 66,887$ 10,000$ 56,88715%
Total Other Uses$ 66,887$ 66,887$ 10,000$ 56,88715%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 274,523$ 274,523$ 253,702 205
+Net Increase (Decrease) (18,356) (18,356) 216,644 175
Ending Working Capital$ 256,167$ 256,167$ 470,346 379
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 59 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
CRIME CONTROL PREVENTION DISTRICT
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 209,849$ 209,849$ 111,035$ (98,814)53%
Interest Income 100 100 78 (22)78%
Total Revenue$ 209,949$ 209,949$ 111,113$ (98,836)53%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Services & Supplies$ 76,000$ 76,000$ 20,408$ 55,59227%
Capital Expenses 125,000 125,000 11, 000 114,0009%
Total Expenditure$ 201,000$ 201,000$ 31,408$ 169,59216%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 149,975$ 149,975$ -$ 149,9750%
Total Other Uses$ 149,975$ 149,975$ - $ 149,9750%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 180,269$ 180,269$ 202,403
+Net Increase (Decrease)
(141,026) (141,026) 79,705
Ending Fund Balance$ 39,243$ 39,243$ 282,108
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 60 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
STREET MAINTENANCE SALES TAX FUND
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 223,754$ 223,754$ 112,886$ ( 110,868)50%
Interest Income$ -$ -$ 9$ 9N/A
Total Revenue$ 223,754$ 223,754$ 112,895$ ( 110,868)50%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Operating Expenditures$ 176,975$ 176,975$ 48,375$ ( 128,600)27%
Total Expenses$ 176,975$ 176,975$ 48,375$ 128,60027%
Original Revised
Other UsesYear-to-DateVariance% Used
BudgetBudget
Transfer To Debt Service$ 25,000$ 25,000$ -$ 25,0000%
Total Other Uses$ 25,000$ 25,000$ -$ 25,0000%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 2,080 $ 2,080 $ (5,017)
+Net Increase (Decrease) 21,779 21,779 64, 520
Ending Fund Balance$ 23,859$ 23,859$ 59,503
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 61 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
COURT TECHNOLOGY FUND
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Fines & Fees$ 4,000 $ 4,000 $ 1, 649$ (2,351)41%
Total Revenue$ 4,000$ 4,000$ 1,649$ (2,351)41%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 8,133 $ 8,633 $ 4, 006$ 4, 62746%
Total Expenditure$ 8,133$ 8,633$ 4,006$ 4,62746%
Incode annual Court maintenance.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 20,270$ 20,270$ 19,097
+Net Increase (Decrease) (4,133) (4,133) (2,358)
Ending Fund Balance$ 16,137$ 16,137$ 16,739
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 62 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
COURT SECURITY FUND
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Municipal Court Security Fee$ 3,000 $ 3,000 $ 1, 237$ (1,763)41%
Total Revenue$ 3,000$ 3,000$ 1,237$ (1,763)41%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Purchased Services$ 2,294 $ 2,294 $ 350$ 1, 94415%
Total Expenditure$ 2,294$ 2,294$ 350$ 1,94415%
Original Revised
Other UsesYear-to-DateVariance% Received
BudgetBudget
Transfer to General Fund$ 3,000 $ 3,000 $ 750$ 2, 25025%
Total Other Uses$ 3,000$ 3,000$ 750$ 2,25025%
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 21,643$ 21,643$ 20,571
+Net Increase (Decrease) (2,294) (2,294) 137
Ending Fund Balance$ 19,349$ 19,349$ 20,708
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 63 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
HOTEL OCCUPANCY
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Hotel Occupancy Tax$ 443,400$ 443,400$ 224,493$ (218,907) 51%
4th of July Revenue 5,000 5,000 3,694 (1,306)74%
Interest income 500 500 2,756 2,256551%
Total Revenue$ 448,900$ 448,900$ 230,943$ ( 217,957)51%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
37%
Personnel $ 136,406 $ 136,406 $ 50,567$ 85,839
Services & Supplies 120,925 120,925 23,192 97,733 19%
Capital Outlay 380,000 380,000 268,003 111,99771%
Total Expenditures$ 637,331$ 637,331$ 341,761$ 183,57254%
Veteran's Memorial in progress.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 420,523$ 420,523$ 564,363
+Net Increase (Decrease) (188,431) (188,431) (110,818)
Ending Fund Balance$ 232,092$ 232,092$ 453,545
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 64 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
RECREATIONAL PROGRAMS
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 5, 705$ (2,295)71%
Total Revenue$ 8,000$ 8,000$ 5,705$ (2,295)71%
Original Revised
ExpendituresYear-to-DateVariance% Used
BudgetBudget
Recreational Programs$ 8,000$ 8,000$ 5, 214$ 2, 78665%
Total Expenditures$ 8,000$ 8,000$ 5,214$ 2,78665%
Includes kickball and archery expenses.
Original Revised
Fund BalanceYear-to-Date
BudgetBudget
Beginning Fund Balance$ 3,395$ 3,395$ 2, 269
+Net Increase (Decrease) - - 491
Ending Fund Balance$ 3,395$ 3,395$ 2,760
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 65 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
ECONOMIC DEVELOPMENT COPORATION 4B
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Sales Tax$ 447,509$ 447,509$ 225,773$ 221,73650%
Interest Income 1,500 1,500 1,322 17888%
Total Revenue$ 449,009$ 449,009$ 227,095$ 221,91451%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
Professional Outside Services$ 2,000 $ 2,000 $ 500$ 1, 50025%
Auditing 1,000 1,000 - 1,0000%
Advertising 4,200 4,200 - 4,2000%
Printing 250 250 - 2500%
Schools & Training 1,000 1,000 - 1,0000%
Dues & Membership 1,050 1,050 - 1,0500%
Travel & Per Diem 422 422 - 4220%
Office Supplies 250 250 30 22012%
Miscellaneous Expense 3,500 3,500 3,500 -100%
EDC Projects 15,950 15,950 17, 018 (1,068)107%
Incentive Programs 206,820 206,820 70, 386 136,43434%
Paying Agent Fee 400 400 200 20050%
Debt Service 202,423 202,423 - 202,4230%
Total Expenses$ 439,265$ 439,265$ 91,634$ 347,63121%
Original Revised Operating
Working CapitalYear-to-Date
BudgetBudgetDays
Beginning Working Capital$ 544,191$ 544,191$ 561,247 460
+Net Increase (Decrease) 9,744 9,744 135,461 111
Ending Working Capital$ 553,935$ 553,935$ 696,708$ 571
Debris clean-up near Hampton Inn.
Temporary parking lot.
As of preliminary audit of FY15-16 CAFR.
Town CouncilPage 66 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB
MARCH 2017 FINANCIAL REPORT
TIRZ #1
Percent of Budget Year Transpired:
Year-to-Date March 201750%
Original Revised
RevenueYear-to-DateVariance% Received
BudgetBudget
Propety Tax$ 80,174 $ 80,174 $ -$ (80,174)0%
Sales Tax 12,500 12,500 -$ (12,500)0%
Total Revenue$ 92,674$ 92,674$ -$ (92,674)0%
Original Revised
ExpensesYear-to-DateVariance% Used
BudgetBudget
N/A
Incentive Programs $ - $ - $ 7,268$ ( 7,268)
Total Expenses$ -$ -$ 7,268$ ( 7,268)N/A
Original Revised
Working CapitalYear-to-Date
BudgetBudget
Beginning Working Capital $ (379,235)
$ (383,632)$ (383,632)
+Net Increase (Decrease) 92,674 92,674 (7,268)
Ending Working Capital $ (386,503)
$ (290,958)$ (290,958)
As of preliminary audit of FY15-16 CAFR.
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Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-171-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/20/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Discussion of and provide direction to Town Staff regarding the Fiscal Year 2018 budget presentation
(Staff).
Attachments:Staff Report - FY18 Budget Presentation.pdf
DateVer.Action ByActionResult
Agenda Item No. 10:
Discussion of and provide direction to Town Staff regarding the Fiscal Year 2018 budget presentation (Staff).
Town CouncilPage 98 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Amber Karkauskas, Director of Finance/CFO
CC: Tom Class, Town Manager
Holly Fimbres, Town Secretary/RMO
John Zagurski, Budget Manager
Re: Fiscal Year 2018 Budget Presentation
Town Council Meeting, April 25, 2017
Agenda Item:
Discussion of and provide direction to Town Staff regarding the Fiscal Year 2018 budget
presentation (Staff).
Explanation:
During the last budget cycle staff made four budget presentations:
Revenue
Compensation
General Fund Expenditures & Supplemental Items
Other Funds
The separate presentations were made in an effort to preview the budget earlier so that when
Council attends the workshop in August it would not be their first time reviewing the budget.
Staff is looking for a recommendation on whether Council would like to see the budget as it
develops or wait until the proposed budget is complete in August to review.
Recommendation
Staff is looking for a recommendation on whether Council would like to see the budget as it
develops or wait until the proposed budget is complete in August to review.
Page 1 of 1
Town CouncilPage 99 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-158-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/17/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Referred Agenda Item: Discussion of and take appropriate action regarding the second round of
revisions to alternate options related to landscaping items for the new Trophy Club Town Hall facility
(Town Council).
Attachments:Staff Report - Landscaping Alternates.pdf
Second Round of Revisions to Alternate Options 2.pdf
DateVer.Action ByActionResult
Agenda Item No. 11:
ReferredAgendaItem:Discussionofandtakeappropriateactionregardingthesecondroundofrevisionstoalternate
options related to landscaping items for the new Trophy Club Town Hall facility (Town Council).
Town CouncilPage 100 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Tom Class, Town Manager
CC: Patrick Arata, Police Chief
Adam Adams, Director of Parks and Recreation
Holly Fimbres, Town Secretary/RMO
Re: Landscaping at Town Hall
Town Council Meeting, April 25, 2017
Agenda Item:
Referred Agenda Item: Discussion of and take appropriate action regarding the second round of
revisions to alternate options related to landscaping items for the new Trophy Club Town Hall
facility (Town Council).
Explanation:
At the Council Retreat held on February 25, 2017, Council referred this item to the first Council
meeting in March 2017 due to questions regarding the balance of the contingency fund. On
March 28, 2017 there was consensus to not move forward on this item and to have it come
back before the Council in 30 days. Staff is now presenting two issues related to the
contingency fund. The first involves monies returned to the contingency fund based upon a
State Grant for a video surveillance system. The second relates to a request to move forward
with the alternate landscaping plan.
The Police Department applied for and received a State Grant for a video surveillance system
for the new police station. The $36,000 grant funds the camera currently planned and the
newly added cameras (change #18). The added cameras cost $19,872.11 was originally taken
out of the contingency fund on November 6, 2016. The grant money has now been returned to
the contingency fund balance back to $89,684.11.
The cost of the remaining alternate after two reductions in plant materials by staff is
$33,397.66, which based upon the recent return of funds now leaves $56,286.45 remaining in
the contingency line.
Staff has been informed that a decision to install the alternate landscaping must be made by
May 10thin order to ensure current pricing and completion by the move in date.
Attachments:
Second Round of Revisions to Alternate Options
Page 1 of 1
Town CouncilPage 101 of 118Meeting Date: April 25, 2017
Town CouncilPage 102 of 118Meeting Date: April 25, 2017
Town CouncilPage 103 of 118Meeting Date: April 25, 2017
Town CouncilPage 104 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-145-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Discussion of items for Future Agendas to include agenda items for consideration on the May 9, 2017
Council agenda and items from the Town Council Future Agenda Items list (Staff).
Attachments:May 9, 2017 Upcoming Agenda.pdf
Items for Future Agendas updated 04-18-2017.pdf
DateVer.Action ByActionResult
Agenda Item No. 12:
DiscussionofitemsforFutureAgendastoincludeagendaitemsforconsiderationontheMay9,2017Councilagenda
and items from the Town Council Future Agenda Items list (Staff).
Town CouncilPage 105 of 118Meeting Date: April 25, 2017
Meeting Date: MAY 9, 2017
No. Announcements & ReportsFile IDDept
Receive Town Manager Class' update regarding the following, discussion and
1Town Mgr
provide input regarding same (Staff):
Receive Town Council Liaison Updates; discussion of same (Staff):
Town Sec
2
STAFF
No. ConsentRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Town Council Regular Session
3Town Sec
Minutes dated April 11, 2017 (Staff).
ConsiderandtakeappropriateactionregardingaProclamationoftheTown
CouncildeclaringMay15-21,2017asNationalPoliceWeekinTrophyClubin
4Town Sec
conjunctionwithNationalPoliceWeekandMay15,2017,asNationalPeace
Officers Memorial Day in Trophy Club; and providing an effective date (Staff).
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Public, Educational, and
5Finance
Government (PEG) channel fee (Staff).
Consider and take appropriate action regarding the Council Chambers for the new
Trophy Club Town Hall facility; discussion of same (Mayor Pro Tem Lamont and
6Town Mgr
Mayor Sanders).
Considerandtakeappropriateactionregardingthebudgetandplannedaspects
forfurnitureandfixturesexpensesforthenewTrophyClubTownHallfacility;
7Town Mgr
discussion of same (Mayor Sanders).
Consider and take appropriate action regarding the budget reallocations from the
construction contingency funds for the new Trophy Club Town Hall facility;
8Town Mgr
discussion of same (Mayor Sanders).
Consider and take appropriate action regarding the acceptance of the Audit for the
9Finance
Town of Trophy Club, Fiscal Year 2016 (Staff).
Consider and take appropriate action regarding an Ordinance amending the Fee
10Parks
Schedule and Group Policy (Staff).
Consider and take appropriate action regarding proposed Town Council meeting
11Town Mgr
dates in July 2017; discussion of same (Staff).
STAFF
No. Upcoming Agenda & Council Future Agenda Items List UpdateRESORDPROCFile IDDept
RPT
Discussion of items for Future Agendas to include agenda items for consideration
on the May 23, 2017 Council agenda and items from the Town Council Future
12Town Sec
Agenda Items list (Staff).
STAFF
No. Executive SessionRESORDPROCFile IDDept
RPT
Pursuant to the following designated section of the Texas Government Code,
Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into
13Town Sec
executive session to discuss the following:
STAFF
No. Regular SessionRESORDPROCFile IDDept
RPT
Consider and take appropriate action regarding the Executive Session.
14Town Sec
Town CouncilPage 106 of 118Meeting Date: April 25, 2017
Town Council Future Agenda Items List
(Updated 4/18/2017)
1. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the
title for the land that the Annex Building is built on and the maintenance building by the
Wastewater Treatment Plant. (Lamont 11/10/2015) (1-February 9, 2016)(2-May 10, 2016)
(3-August 9, 2016) (4-November 8, 2016) (5-February 14, 2017) (6-May 23, 2017)
1/12/2016 – At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer
regarding the Annex Building.
5/10/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this
item.
8/9/2016 - Mayor Sanders advised that several items have taken precedence and that this
item can remain on the list until the applicable time to deal with it.
9/19/2016 – This item was scheduled to be placed on a future Joint Meeting agenda,
tentatively for January 2017, with the TCMUD No. 1 Board of Directors.
11/8/2016 – Council consensus was to leave this item on the Future Agenda Items list.
2/20/2017 – Council moved this item to be discussed during the February 25, 2017 Council
Retreat.
3/28/2017 – Mayor Sanders added the maintenance building by the Wastewater Treatment
Plant to this item.
2. Discussion of Green Ribbon grants for the beautification along the sound wall on State
Highway 114.(Sanders 3/8/2016) (1-June 14, 2016) (2-September 13, 2016) (3-December
13, 2016) (4-March 14, 2017) (5-June 27, 2017)
6/14/2016 – Mayor Sanders advised that when the sound wall along State Highway 114 is
installed, this item would assist with shrubbery and landscaping through a grant application.
9/13/2016 – Mayor Sanders received consensus to leave this item due to the upcoming
construction of the sound wall. Town Manager Seidel advised that it could be accomplished
through a tri-city partnership with Westlake and Roanoke.
12/13/2016 – Council consensus was to leave this item on the Future Agenda Items list.
3/28/2017 – Mayor Sanders advised that he wanted to pursue moving forward with this
item because this grant greatly assisted with the beautification of Davis Boulevard through
the Town of Westlake.
3. Detail review of the nuisance ordinance.(Rowe 4/12/2016) (1-July 12, 2016) (2-October 11,
2016)(3-January 10, 2017) (4-April 11, 2017) (5-July 11, 2017)
7/12/2016 - Town Staff are continuing to work on this item.
10/11/2016 – Town Staff are continuing to work on this item.
1/10/2017 – Town Staff areworking on this item.
4/11/2017 – Town Attorney Dodd advised that he reviewed the nuisance ordinance and it
was broad enough to address all issues that Staff currently faced. He planned to review the
ordinance with the Police Department specific to noise.
4. Staff to review land that: (A) The Town owns for the possibility of residents to acquire the
land; and (B) Is maintained by the Town but not owned. (Lamont 3/28/2017) (1-June 27,
2017)
5. Review the Interlocal Agreementbetween the City of Roanoke, the Town of Westlake,
and the Town of Trophy Club. (Sanders 3/28/2017) (1-June 27, 2017)
Page 1 of 2
Town CouncilPage 107 of 118Meeting Date: April 25, 2017
6. Staff research the impact and have a contingency plan for the Town should the Trophy
Club Municipal Utility District No. 1 Bond Election fail on May 6, 2017. (Shoffner
4/11/2017) (1-July 11, 2017)
Page 2 of 2
Town CouncilPage 108 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-146-T Version:1 Name:
Type:Agenda Item Status:Executive Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551
(Texas Open Meetings Act), the Council will convene into executive session to discuss the following:
A) Section 551.074 Personnel Matters to deliberate the appointment, employment, evaluation,
reassignment, duties, discipline or dismissal of a public officer or employee:
Denco 9-1-1 District Board of Managers
B)Section 551.071 Consultation with Attorney under Subsection (2) to consult with the Town
Attorney on a matter in which the duty of the attorney to the governmental body under the Texas
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Texas
Open Meetings Act:
1.Enforcement of Ordinances
2.Contractual Issues
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 13:
PursuanttothefollowingdesignatedsectionoftheTexasGovernmentCode,Annotated,Chapter551(TexasOpen
Meetings Act), the Council will convene into executive session to discuss the following:
A)Section551.074PersonnelMatterstodeliberatetheappointment,employment,evaluation,reassignment,duties,
discipline or dismissal of a public officer or employee:
Denco 9-1-1 District Board of Managers
B)Section551.071ConsultationwithAttorneyunderSubsection(2)toconsultwiththeTownAttorneyonamatterin
whichthedutyoftheattorneytothegovernmentalbodyundertheTexasDisciplinaryRulesofProfessionalConduct
of the State Bar of Texas clearly conflicts with the Texas Open Meetings Act:
1.Enforcement of Ordinances
2.Contractual Issues
Town CouncilPage 109 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-147-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding a Resolution of the Town Council nominating one (1)
candidate to a slate of nominees for the Board of Managers of the Denco Area 9-1-1 District; and
providing an effective date (Staff).
Attachments:Staff Report - Denco 9-1-1 Nomination.pdf
Letter from Mark Payne, Executive Director of Denco 9-1-1 District.pdf
RES 2017-07 - Denco 9-1-1 Nomination.pdf
DateVer.Action ByActionResult
Agenda Item No. 14:
ConsiderandtakeappropriateactionregardingaResolutionoftheTownCouncilnominatingone(1)candidatetoaslate
of nominees for the Board of Managers of the Denco Area 9-1-1 District; and providing an effective date (Staff).
Town CouncilPage 110 of 118Meeting Date: April 25, 2017
To: Mayor and Town Council
From:Holly Fimbres, Town Secretary/RMO
CC: Tom Class, Town Manager
Re: Denco Area 9-1-1 District Board of Managers
Town Council Meeting, April 25, 2017
Agenda Item:
Consider and take appropriate action regarding a Resolution of the Town Council nominating
one (1) candidate to a slate of nominees for the Board of Managers of the Denco Area 9-1-1
District; and providing an effective date (Staff).
Explanation:
Each year on September 30th, the term of one of the two members appointed by participating
municipalities expires. This year it is the term of Mayor Sue Tejml. Members are eligible for
consecutive terms and Mayor Tejml has expressed her desire to serve another term.
In order to coordinate the appointment among 34 participating municipalities, Denco requests
the followingactions by the governing bodies of each city/town:
1. Immediate Action (Nominate): Trophy Club Town Council to nominate a candidate to
represent the municipalities on the Denco Board of Managers. For a nomination to be
considered, written notification of council action must reach the Denco Area 9-1-1 District by
5:00 p.m. on June 15, 2017.
2. Future Action (Vote): On June 16, 2017, Denco staff will send the slate of nominees to each
city/town for consideration, requesting the Trophy Club Town Councilvoteby resolution for
one of the nominees. Written notice of the council's selection must reach the Denco Area 9-1-1
District by 5:00 p.m. on September 15, 2017.
3. Process Closure (Results): The Denco Board of Managers and all municipal jurisdictions will
be informed of the votes from responding cities/towns. The candidate with the most votes will
be the municipalities' representative to the Denco Area 9-1-1 District Board of Managers for the
two-year term beginning October 1, 2017.
Page 1 of 2
Town CouncilPage 111 of 118Meeting Date: April 25, 2017
Attachments:
Letter from Mark Payne, Executive Director of Denco 9-1-1 District
Resolution No. 2017-07
Recommendation:
Staff recommends Council approve Resolution No. 2017-07, nominating one (1) candidate to a
slate of nominees for the Board of Managers of the Denco Area 9-1-1 District.
Page 2 of 2
Town CouncilPage 112 of 118Meeting Date: April 25, 2017
Town CouncilPage 113 of 118Meeting Date: April 25, 2017
Town CouncilPage 114 of 118Meeting Date: April 25, 2017
Town CouncilPage 115 of 118Meeting Date: April 25, 2017
Town CouncilPage 116 of 118Meeting Date: April 25, 2017
TOWN OF TROPHY CLUB, TEXAS
RESOLUTION NO. 2017-07
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
TROPHY CLUB, TEXAS, NOMINATINGONE CANDIDATETO A SLATE
OF NOMINEES FOR THEBOARD OF MANAGERS OF THE DENCO
AREA 9-1-1DISTRICT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
Chapter772, Texas Health and Safety Code, provides that two
voting members of the Board of Managers of an Emergency Communications District
shall be appointed jointly by all cities and towns lying wholly or partly within theDistrict.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS:
Section 1.That the Town of Trophy Club, Texas, hereby nominates____ as a
candidate for appointment to the Board of Managers ofthe Denco Area 9-1-1 District.
Section 2. That this resolution shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED
by the Town Council of the Town of Trophy Club,
Texas, this 25thday of April 2017.
___________________________________
C. Nick Sanders, Mayor
Town of Trophy Club, Texas
ATTEST:
_________________________________
Holly Fimbres, Town Secretary
Town of Trophy Club, Texas
APPROVED AS TO FORM:
_________________________________
J. David DoddIII, Town Attorney
Town of Trophy Club, Texas
Town CouncilPage 117 of 118Meeting Date: April 25, 2017
Town of Trophy Club 100 Municipal Drive
Trophy Club, Texas 76262
Legislation Details (With Text)
File #:2017-148-T Version:1 Name:
Type:Agenda Item Status:Regular Session
File created:4/10/2017 In control:Town Council
On agenda:4/25/2017 Final action:
Title:Consider and take appropriate action regarding the Executive Session.
Attachments:
DateVer.Action ByActionResult
Agenda Item No. 15:
Consider and take appropriate action regarding the Executive Session.
Town CouncilPage 118 of 118Meeting Date: April 25, 2017