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Agenda Packet TC 03/28/2017 - Supplemental Items Supplemental Item March 28, 2017 AGENDA ITEM NO. 13 Receive an update from the Northwest Independent School District (NISD) Superintendent Dr. Ryder Warren regarding the District’s upcoming Bond Election; discussion of same (Mayor Sanders). Range Planning Committee - Long Internal Planning & Input Assessment Facility Demographics Financial analysis of bonding capacity and tax Ideal student population numbers and feeder Safety and security issues for our students Program needs (CTE, Fine Arts, Athletics) Impact of the student population growth Met 8 times over 4 months to study: Deficiencies in existing facilities Results of a community survey Technology needs impact scenarios pattern model and faculty •••••••• May 6, 2017 for $399,000,000 to address the Board of Trustees call a bond election for recommended the NISD On January 23, the NISD LRPC unanimously following: of Secondary enrolled in at least one fine arts course Student Population student students program seats Fine Arts 10,733 8,360 75% MS student HS student Athletics athletesathletes 2,700 2,300 Career & Technical of HS students growth in 5 Certifications enrolled in 2 or more courses 2016 Education years - in 2015 170% 90% 1,642 NISD HS swimming and diving program currently has 95 student athlete participants. Facility would allow for expansion of the program at the HS and MS level. In addition The district currently rents Keller ISD’s natatorium for swimming and diving, which round swim lessons and lifeguard training. Potential rental NISD spends approximately $75,000 annually to rent the facility and transport hosted meets, elementary water safety program, community use for limits practice time for students and requires them to travel out of district. fees to outside swim clubs and events would help offset operational costs. District Aquatic Center to serve all campuses Outdoor field house at BNHS and NHS - programs such as year students. - to NISD •••• •• Used for debt repayment; Interest & Sinking bond elections only affect this rate. (I&S) Maintenance & Operations teacher salaries, electricity, Daily operations: fuel, supplies, etc. (M&O) Under state law, the dollar amount of school taxes imposed on the Over 65 Homestead Exemption Application must be filed with local person turned 65 unless significant improvements are made to the residence homestead of a person 65 years of age or older cannot Northwest ISD property taxes for citizens age 65 or older would be increased above the amount paid in the first year after the not be affected by the bond election. Over 65 Homestead Exemption appraisal district. home. ••• enhancements Technology device refresh : Technology infrastructure $5,253,000 include Safety and security projects Districtwide ••• enhancements Technology device refresh : Technology infrastructure $368,000 include Safety and security projects Districtwide ••• enhancements Technology device refresh : Technology infrastructure $7,928,000 include Safety and security projects Districtwide ••• enhancements Technology device refresh : Technology infrastructure include Safety and security projects Districtwide ••• Classroom addition to bring capacity to 3,200 Career & Technical Education improvements New large ensemble and practice rooms Computer Certification Lab Health Science Skills Lab Agriculture Expansion Fine Arts Improvements Building exterior repairs Culinary Expansion Outdoor Field House Engineering Lab •••••• ••••• Supplemental Item March 28, 2017 AGENDA ITEM NO. 16 Consider and take appropriate action regarding an Ordinance of the Town amending Appendix A, Fee Schedule, to establish fees and rates for water and wastewater services to customers within the boundaries of Trophy Club Public Improvement District (PID) No. 1; providing that Trophy Club Municipal Utility District No. 1 Services Rules and Policies are applicable to customers within the PID No. 1; and providing a penalty and effective date (Staff). Impact of 2017 Rate Increase hƌķ wğƷĻ υ Ћ͵БЍ bĻǞ wğƷĻ Ѝ͵БВ wğƷĻ LƓĭƩĻğƭĻАЋ͵ЊБі tL5 ğƷĻƩ .źƌƌƭ ğƭ і ƚŅ ƚƷğƌ ğƷĻƩ .źƌƌ ЌЉ͵ЌЌі C ЊА .ǒķŭĻƷ ŅƚƩ ğƷĻƩυ ЊВЉͲЍЉЎ ĻğƩ Ʒƚ 5ğƷĻ ƭĻķ ЎВͲВЊЏ 9ƭƷźƒğƷĻ ƭğŭĻ ŅƚƩ CĻĬƩǒğƩǤ ε ağƩĭŷ ЋЎͲЉЉЉ .ǒķŭĻƷ wĻƒğźƓźƓŭ ЊЉЎͲЍБВ Total Estimated Impact$ 76,145 New Total Budget$ 266,550 90 Day Delay Savings$ 11,547 Area to Curtail Spending LineDescription AmountDetails /ƚƒƒǒƓźĭğƷźƚƓ/ƚƓƭǒƌƷğƓƷͲ υЎЉЉЉ \[ĻŅƷ źƓ ŅƚƩ /ƚķźŅźĭğƷźƚƓ ЉЊΏЊЍЉΏЏЉЊЉЉtƩƚŅĻƭƭźƚƓğƌ hǒƷƭźķĻ {ĻƩǝźĭĻƭυ ЌЎͲЉЉЉ ЉЊΏЋЎЎΏЏЉЊЉЉtƩƚŅĻƭƭźƚƓğƌ hǒƷƭźķĻ {ĻƩǝźĭĻƭ ЊЋͲЉЉЉ CźƩĻ /ŷźĻŅ {ĻğƩĭŷ tΏ/ğƩķaƚƓźƷƚƩźƓŭͳ/ğƭŷ /ƚƓƷƩƚƌ 9ǝğƌǒğƷźƚƓ ЉЊΏЏЊЊΏЏЉЊЉЉtƩƚŅĻƭƭźƚƓğƌ hǒƷƭźķĻ {ĻƩǝźĭĻƭ ЊБͲЎЉЉ ЉЊΏЎЋЋΏЏЉЎЉЉ9ƓŭźƓĻĻƩźƓŭ ЌЉͲЉЉЉ {ğǝźƓŭƭ ŅƚƩƒ t5ЌЉ ŷğƌƷ Total ВЎͲЎЉЉ Budget Needed АЏͲЊЍЎ Remaining Avalable Budget$ 19,355 Supplemental Item March 28, 2017 AGENDA ITEM NO. 18 Referred Agenda Item: Discussion of and take appropriate action regarding the second round of revisions to alternate options related to landscaping items for the new Trophy Club Town Hall facility (Town Council). CW HATHAM ORTH 2607BD RENNER RIVE D,T75220-1319 ALLAS EXAS 972.241.2331 angela@chathamworth.com T:S&F7/29/16 OTEELE REEMAN Attn.:BrianFax: From:Angela HaronPages:1 Trophy Club Town Hall CO Re: We are pleased to bid on the following: Toilet Accessories Delete:(13)8226Soap Dispensers Add:(13)8263Auto Foam Soap Dispensers Difference:$795.00 Add Tax is NOT included in the above pricing. Thank you for the opportunity to bid, Angela Haron P.O. BOX 202212 ARLINGTON, TX 76006 (817) 267-2757 FAX (817) 267-2887 D/M/WBE # HMDB23577Y0416 hector@aaconstructionco.com To: Steele & Freeman, Inc. Attention: Brian Hennington Project: Trophy Club Town Hall, Trophy Club, TX FRENCH DRAIN Items Included: Furnish labor and materials to install 4 perforated and solid sch40 PVC pipe. Furnish labor and materials to install 12 sq #57 crushed stone. Furnish labor, equipment and materials to install drain board. Furnish labor and materials to install filter fabric. 560 SF @ $ 10.95 SF = $ 6,132.00 Exclusions: Taxes. . Permits, bonds, and licenses Traffic control and barricades. Terms: Any alterations or deviations from the above specifications involving extra costs will be executed only upon written change orders, and will become an extra charge over & above this estimate. ll be provided by A&A Construction Co. A&A Construction Co. assumes no responsibility / liability for accidents or work delays caused by Acts of God or other occurrences outside our immediate control. One-year warranty on materials and workmanship for the above referenced job. Respectfully, Hector Garcia Wildstone CO 003 Change Order #1 DATE:11/7/2016 FROM:TO: Rick ClarkEstimatingQuote Expires:12/7/2016 Five Star Fire Systems, Inc. Steele Freeman, Inc 4701 Brazoswood Ct. 1301 Lawson Rd. Arlington, TX 76017Ft. Worth, TX 76131Quote Sent Via: Ph (817)319-4854 Fx EMAIL PROJECT: Trophy Club Town Hall - ASI-003 DESCRIPTION: Re-configure design of sprinklers heads in rooms 112, 202, 109, 208, 204, 135, 140, 129, 132, 133, 139, 141. (ALL WORK TO BE DONE DURING REGULAR STRAIGHT TIME HOURS) DIRECT LABOR ItemEachQtyCost BurdenHoursTotal/RateTotal Cost Shop Labor 10$15.00+$12.000x$27.00=$- @ Field Labor (Forman) 10$30.00+$24.000x$54.00=$- @ Journeyman 10$25.00+$20.000x$45.00=$- @ Helper10$20.00+$16.000x$36.00=$- @ Supervision10$40.00+$32.000x$72.00=$- @ Project Management10$45.00+$36.000x$81.00=$- @ Dwg Revision/Coordination 14$60.00+$48.004x$108.00=$432.00 @ TOTAL HOURS4Subtotal:$432.00 $- OCIP Withheld:$- 0% $-$432.00 MATERIAL Item EachQtyTotal UnitsRate/UnitTotal Cost 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 1 @ 0=0x$-=$- 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ 10=0x$-=$- @ Subtotal:$- Incidental Materials (etc)$- 2% Sales Tax$-$- 8.25% OTHER Item EachQtyTotal UnitsRate/UnitTotal Cost PIPE FABRICATION =0x$-=$- @ =0x$-=$- @ =0x$-=$- @ =0x$-=$- @ =0x$-=$- @ Testing =0x$-=$- @ Material Delivery Trip Charge =0x$-=$- @ Document Reproduction 11=1x$22.50=$22.50 @ Courier Costs =0x$-=$-$22.50 @ Comments, Exclusions, Supplemental Info: Subtotal:$454.50 Sub Bond:Not Required 0.00% General Liability:Not Required 0.30% Overhead:$45.45 10.00% Profit:$74.99 15.00% TOTAL CHANGE AMOUNT:$ 575 Work Authorized by Steele Freeman, Inc?Yes / No Work under construction?Yes / No Price Based on Straight or Overtime?Straight Work Days of Time Extension Required:0 This quote is only for the scope listed above. All Terms and Conditions of the original contract apply unless noted otherwise. Signed:Date: Company Contact Accepted:Date: Steele Freeman, Inc Proposal TACLA020714CM-8984 TX DEPARTMENT OF LICENSING & REGULATIONSTX STATE BOARD OF PLBG. EXAMINIERS P.O.BOX 12157 AUSTIN, TX 78711P.O. BOX 4200 1-800-803-9202 or 1-512-463-6599AUSTIN, TX 78765 MECHANICAL SERVICES, INC. Attn:Brian(940) 383-4357 PROPOSAL SUBMITTED TO PHONE DATE Steele and Freeman Inc.Thu. November 03, 2016 STREET JOB NAME 0TROPHY CLUB TOWN HALL - PD FACILITY CITY, STATE AND ZIP CODE JOB LOCATION 0150 Trophy Wood Dr, Roanoke, TX 76262, United States PLANS BY DATE OF PLANS CHANGE PROPOSAL # 2 We hereby submit specifications and estimates for: Pricing per ASI#003 QTYCodeItemUnit PriceMaterialLaborSubcontractor 1215NFWH$ 382.003 20225Piping$ 145.0010 20272Insulation$ 100.00 Material$ 627.0013$ - Sales Tax$ - 13hrs Labor$ 30.00 $ 390.00 30% Payroll, Taxes & Insurance$ 117.00 Subcontractor$ - Subtotal$ 1,134.00 10% Overhead$ 114.00 Subtotal$ 1,248.00 5% Profit$ 63.00 Total Add to Contract$ 1,311.00 Add to Contract - Days1 ItisagreedthatinarrivingattheabovepricesforlaborandmaterialsitiscontemplatedbythepartiesthatthesamewillbepaidtotheorderofCBS MechanicalServices,Inc.atits'placeofbusinessinDenton,Texas,promptlyasprovidedherein,andintheeventsameisnotsopaidweagreetopay interestattwelve(12%)percentonsameamountfromitsduedateandintheeventthesameincollectedthroughsuitorthroughanAttorney,the ProbateCourtorBankruptcyCourt,weagreetopayreasonablecollectionexpenses,includingbutnotlimitedtoattorney'sfeethereon.Ifitbecomes necessarytofilelientosecurefundsunderthisagreementweherebyagreetoreimburseCBSMechanicalServices,Inc.forexpensesincurredinthe preparation of said lien the sum of $300.00, in addition to the foregoing reasonable collection expenses, including but not limited to attorney's fees. CBS MECHANICAL SERVICES, INC. PROVIDES COMPREHENSIVE GENERAL LIABILITY, WORKERS COMPENSATION, AUTOMOBILE LIABILITY AND EXCESS LIABILITY INSURANCE COVERAGE. A CERTIFICATE IS AVAILABLE ON REQUEST. We Propose to hereby furnish material and labor - complete in accordance with the above specifications, for the sum of: ($1,311.00) Dollars Payment to be made as follows: Per Executed Contract Documents All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration to, or deviation from the above specifications Authorized Signature involving extra costs will be executed only upon written orders and will become an extra charge over Israel Caballero and above the estimate. All agreements are contingent upon strikes, accidents, or delays beyond our Note: This proposal may be control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by withdrawn by us if not accepted within30days. Workmen's Compensation Insurance. Acceptance of Proposal The above prices, specifications and conditions are Signature satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance:Signature Texas Security License B16589 DAC Inc. Security Solutions 1 | Page Texas Security License B16589 o o o o o o o o o o o o o o o o o DAC Inc. Security Solutions 2 | Page Texas Security License B16589 DAC Inc. Security Solutions 3 | Page Texas Security License B16589 DAC Inc. Security Solutions 4 | Page Texas Security License B16589 DAC Inc. Security Solutions 5 | Page Texas Security License B16589 DAC Inc. Security Solutions 6 | Page Texas Security License B16589 DAC Inc. Security Solutions 7 | Page POB12416387CBB,SBPMB292 OX AMP OWIE LVD TE SM,TX78667FW,TX76116 AN ARCOS ORT ORTH (512)353-0141/FAX(512)353-1920(817)769-6263/FAX(817)769-6262 Wednesday, November 9, 2016 To: Steele & Freeman, Inc. Attention: Tracy Heslink Subject: Trophy Club Town Hall Listed below are the additional costs of materials, labor and equipment for conduit and ground box for light pole camera: Materials and Equipment: Cost………………………………………..$ 450.00 Phone: 4730 Carol Lane 214-358-3455 Dallas, TX 75247 800875-5457 Fax: 214-358-5713 214-358-1091 MBE & HUB CERTIFIED WWW.ROCKYDURON.COM VETERAN OWNED SINCE 1987 CELEBRATING 29 YEARS OF EXCELLENCE : : TOSTEELE FREEMANRETROPHY CLUB : ATTNBRIAN HENNINGTON : bhennington@steelefreeman.com #: 90716.6.1 EMAILQUOTE :S8,2016 DATEEPTEMBER REVISED CHANGE ORDER W: &() E ARE PLEASED TO QUOTE AS FOLLOWSFIRE EXTINGUISHERS CABINETS FEC Cosmic 10E ABC Extinguisher 5-10-10 FGCGALAXY LB FIRE EXTINGUISHER WITH TAGS 5-103710-1000/#4 CF CSMPLTN FG WHANDLE TRIM SS WITH FUTURA FIRE HANDLE AND VERT RED FE LTR * EXCLUDES ANY AND ALL BLOCKING OR CUTTING OF HOLES FOR RECESSED ITEMS ....................................................................................................................... $ (225.00) TOTAL CREDIT : () MANUFACTURERJL INDUSTRIES FEC : 2-3 DELIVERYAPPROXIMATELY WEEKS :90. NOTEPRICES ARE GOOD FOR DAYS : : ACCEPT DATE . THIS QUOTATION IS SUBJECT TO FINAL ACCEPTANCE AND APPROVAL .. , FOBSEE ABOVERESPECTFULLY SUBMITTED :20 & TERMSNET DAYSROCKY DURON ASSOCIATES : FINISHSEE ABOVE : : SHIPMENTSEE ABOVEBY MARCUS DURON & PRESIDENT CEO @. MSDURONROCKYDURONCOM Please visit our improved website including our new online catalog on www.rockyduron.com TROPHY CLUB CO FEC MD 90716.6.1 TT Page 1 of 1 ВЊЉ ƩźƓźƷǤ 5ƩźǝĻ ağƓƭŅźĻƌķͲ АЏЉЏЌ December 16, 2016 Steele & Freeman 1300 Lawson Rd Fort Worth, Texas 76131 Attn: Tracy Heslink Pricing to : Pricing to install 10 ga. plate 2 walls of the Processing area. This price includes the following: 1. Includes plate on 2 walls of the processing area 2. The plate will be prime painted. 3. Holes will be drilled and counter sink for security screws in both wall and ceiling panels. 4. 5. We are including security screws with this price. 6. All necessary detailing. Price Furnish and deliver plate for the processing area$1,368.00 Labor to install Processing area$2,276.00 Sub Total$3,644.00 $3,644.00 Payment Terms NET 30 days Exclusions: 1. Permits, payment and performance bonds are excluded. 2. Any work not specifically listed in the above scope will be completed on a T&M basis only after written approval. 3. Labor hours are based on 8 hour days and a 5 day work week. Holiday and overtime rates will apply to work outside of normal business hours. 4. Sales Tax is excluded. If we can be of further assistance, please feel free to contact us. Sincerely, Donnie Steppick 817-600-8454 Donnie .Steppick@texas-onesource.com Norix Group, Inc 1800 W. Hawthorne Lane Suite N - West Chicago, IL 60185- Phone: 630-231-1331 - Fax: 630-231-4343 - Email: furniture@norix.com Q U O T E DateQuote # Tracy Heslink To: 12/22/2016TX1216-18A Steele & Freeman, Inc. 1301 Lawson Rd. Fort Worth, TX 76131 TermsQuoted ByShip Via 817-480-4479 Ext. Phone: Subject to Credit ApprovalJessica BeckerCustom Fax: theslink@steelefreeman.com Email: Trophy Club Town Hall & Police Re: QtyItem IDUnit Net PriceExt. Price Item Name / Description $690.00 $690.00 1IBW-0601812-12CS-001 Bench, Ironman, 60 x18, Steel Top, 12Ga, Wallmount, 2 Cuff Rings, Grey Prices quoted based on qty. If qty changed please call Norix for updated pricing. Standard dock delivery toTrophy Club, TX Shipping and Handling: $160.00 Attention: Freight includes Shipping and Handling charges for common carrier with standard dock delivery and requires the use of your personnel and equipment for unloading. If you require 24 hour notification, exact day delivery, unloading assistance, inside delivery, or special assistance, please contact Norix before the scheduled shipment date as there will be additional charges. $850.00$850.00 TOTAL Does not include applicable taxes. Lead-time:9 weeks ARO, or sooner. PROVCO, Mike Provencher, 817-905-5406, mike@provco.us Your Local Representative: SFI Installation $250.00 SFI Installation $250.00 This Quotation is valid for 30 days and subject to the Standard Terms and Conditions stated in the Norix Group Price List. Thank you for allowing Norix the privilege of quoting your requirements. Ship To: __________________________________Accepted By: ______________________________ Address: __________________________________P.O. Number: ______________________________ __________________________________Tax Exempt? (please circle) Yes or No Contact: __________________________________Tax Exempt #: _____________________________ Phone: ___________________________________Requested Delivery Date: ____________________ Bill To (if different from above): ___________________________________________ Address: ______________________________________________________________ Contact: ______________________________________________________________ Phone: ________________________________________________________________ 12/22/2016 Quote # TX1216-18A Page 1 of 1 CLEBURNE SHEET METAL 6432 Nine Mile Bridge Rd. Ft. Worth, TX 76135 (817) 237- (817) 237-5191 www.cleburnesheetmetal.com To: Steele & Freeman November 22, 2016 Attn: Tracy Heslink Re: Trophy Club Town Hall & Police Facility Break metal Fashings to conceal Z Light Fixtures Manufacture, deliver, and install Break metal angles to conceal light fixtures at windows only in 10 locations. Flashings to be Manufactured from 24 Ga galvalume to match soffit color. Attachment method is unclear at this time. If blocking is required it is to be supplied by others. Cost for this work2,320.00 Cost break down 15% profit..$348.00 Labor..$1,672.00 Materials$300.00 Excludes: Bond (add 1.5% if required), Structural and Miscellaneous Support Steel, Deck, Framing, Carpentry, Curbs, any and all sheet metal flashings or trim not related to the scope of work we are bidding. questions or concerns. Thank you, Ryan Nelson 817-237-5060 ESTIMATE DATE: FEBRUARY 28, 2017 Lone Star Lifestyles & Landscapes, Inc. 621 N. Main Street, Suite 435, Grapevine, TX 76051 EXPIRATION DATE \[Click to select date\] 817-865-3345 info@lonestarll.com TO Brian Hennington Steele & Freeman DELIVERY SALESPERSON JOB PAYMENT TERMS DUE DATE DATE TROPHY CLUB TOWN HALL - PD FACILITY BID: ADD ON ITEM BASE BID QTY RATE TOTAL Bed Prep Soil 2" Depth 1 3,052.50 3,052.50 Soil **If the soil depth required is changed, the rate will also change. ** *Edging East Bed Steel Edging: cost per linear ft 150 3.575 536.25 Irrigation Adjustment **This rate is only an estimate as approved 1 Irrigation 550.00 550.00 designs were not provided. The rate may change upon site inspection/final design. ** BASE BID $4,138.75 TOTAL *Any edging that is to be added but can not be quantified with the plans provided (L1.1) is not included in this bid. The dome grates in the west planting bed will be protected with the same edging listed in this estimate, with the same rate. For example if the amount of edging required is 20', the total would be $71.50. 1 Lone Star Lifestyles & Landscapes, Inc. ESTIMATE DATE: MARCH 9, 2017 Lone Star Lifestyles & Landscapes, Inc. 621 N. Main Street, Suite 435, Grapevine, TX 76051 817-865-3345 info@lonestarll.com TO Brian Hennington Steele & Freeman DELIVERY SALESPERSON JOB PAYMENT TERMS DUE DATE DATE TROPHY CLUB TOWN HALL - PD FACILITY BID: ADD ON ITEM BASE BID QTY RATE TOTAL Add (8) - 3" Caliper Sapindus Drummondii/Western Soapberry trees to the 1 5,174.40 5,174.40 Add yard area in front of the PD side of the building (*includes additional tree bubblers). *Additional irrigation costs are possible should additional adjustments to the irrigation system become necessary at the time of install.