Minutes Parks 10/17/2016 MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
TOWN OF LOCATION: 295 TROPHY CLUB DRIVE, TROPHY CLUB,
TROPHY CLUB TEXAS
Monday, October 17, 2016 7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, October 17, 2016 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Tiffany Nimphius Chair
Dean Murray Secretary
Mindi Bone Vice Chair
Earl Bilbrey Board Member
Darin Davis Board Member arrived at 7:11 p.m.
Kim Farrell Board Member
Jacob Gibson Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Recreation Superintendent
Phillip Shoffner Town Council Liaison
Kelly Darling Recreation Coordinator
Call to order and announce a quorum.
Chairwoman Nimphius called the meeting to order at 7:00 p.m. noting a quorum was
present.
REGULAR SESSION
Citizen Presentations:
Robert Murray, 2252 Roseville Drive, requested assistance in acquiring more access for
to the soccer fields and sports facilities for practices. Murray requested assistance in
offsetting the expenses for putting in lights and other equipment at alternate locations.
Additionally, he requested for improved response times from the Parks and Recreation
Department staff.
1. Discuss and take appropriate action and appoint Vice Chair and Secretary
Board Member Bilbrey made a motion to approve Mindi Bone as Vice Chairwoman.
Board Member Farrell seconded the motion. The motion passed unanimously.
Board Member Bilbrey made a motion to approve Dean Murray as Secretary. Board
Member Bone seconded the motion. The motion passed unanimously.
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2. Staff/Board updates on the following; discussion of same:
a. Girls on the Run
Girls on the Run is hosting a fundraiser on Tuesday, November 15 from 3:00
p.m. — 5:00 p.m. on Parkview Drive. They are raising money to purchase AED's
for Harmony and Independence Park.
b. Safe spaces
Secretary Murray presented the idea of creating a safe space at the Trophy Club
Police Station where residents can go to exchange items they bought online.
This space would be monitored 24/7 and allow for exchanges to run smoothly
without a cause for concern.
c. Upcoming Special Events
Fall Festival took place on Saturday, October 15. The event was a success and
had over 60 volunteers. Staff might have to change venues next year due to the
limited parking at Trophy Club Park.
• Fall Family Campout, Oct. 22
• Toddler Playground Ribbon Cutting, Oct. 22
• Halloween Decoration Contest, Oct. 27
• Christmas Celebration, Dec. 3
d. Harmony Park
The toddler playground will be installed on Saturday. October 22 after the ribbon
cutting ceremony. Director Adams stated that Lakeview soccer fields were not
ready for field use due to the contractor not finishing the seeding of the fields.
There is no ETA on when they will be ready. The punch list items and the sod at
Lakeview will be done by mid to late November. Harmony Park will be ready for
soccer play by October 29. At the Town Council's request, the wooden bleachers
at Harmony Park have been removed. Construction for the new storage shed has
begun and will be located at Field #4. A bid came in for the new parking lot.
e. Independence Park
Bids came in for the new parking lot at the Veteran's Memorial. 70 spots are
expected to be installed.
f. Linear Trail North
Golf carts are no longer allowed on the Linear Park North Trail. Citizens can drive
their carts on the trails at Independence East and West, Harmony Park, and on
the street.
g. Medians
The pumping stations are almost back online and have been moved. The
medians are moving to well water instead of fresh water.
h. Trophy Club Park
The debris caused by the 2015 flood will be removed soon. Staff is in the process
of receiving bids to repair and replace the picnic tables and other structures
throughout the park.
i. Freedom Park
New benches will be arriving soon. The gate at the dog park is fixed.
3. Discuss and take appropriate action on the approval of the September 19, 2016
minutes.
Board Member Murray made a motion to approve the September 19, 2016 minutes.
Board Member Bilbrey seconded the motion. The motion passed unanimously.
4. Discuss and provide input concerning a staff presentation on this year's
Community Pool operation.
Recreation Superintendent Jacob Lohse presented a yearly report on the Community
Pool. Secretary Murray suggested adding cabana rentals to generate more revenue.
Chairwoman Nimphius suggested all board members bring one revenue generating idea
and one capital improvement idea to the November board meeting.
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5. Discuss and provide input concerning the following council approved 2016/17
capital park projects:
a. Lakeview fence
Director Adams met with a contractor who will be installing a 5ft high rod iron
fence. The fence will run from Village Trail to Lakeview. The fence will serve as a
boundary as well as provide safety park users. The two scenic overlooks will be
removed.
b. Harmony Park fence
The current fence along Indian Creek will be replaced with a rod iron fence. The
pipe rail and gate fences will also be replaced before 2017.
c. Indy West playground shade structure
A shade structure will be installed over the playground.
d. Indy West bathroom/concession area renovation
The concessions stand and bathrooms will be repainted.
e. Indy West baseball scoreboards
Staff is working with the association on installing scoreboards.
f. Splash pad shade structure
A new shade structure will be installed at the spray pad.
6. Discuss and take appropriate action to form a sub-committee to explore possible
implementation of new signage for the Town's Parks.
The Board discussed forming a sub-committee to create and implement new entrance
signs for all of the parks except Independence East. Board Member Gibson made a
motion to approve Board Members Murray, Farrell, and Davis for the sub-committee.
Board Member Bilbrey seconded the motion. The motion passed unanimously.
7. Discuss and take appropriate action concerning the current and future use and
allocation of Town property utilized by the various sports organizations.
The board discussed installing shade structures over the seating areas at Independence
East baseball fields.
8. Future agenda items
Adjourn
Board Member Bilbrey made a motion to dismiss the meeting at 8:34 p.m. Board Member
Davis seco .ed the motion. The motion passed unanimously.
A
Dean Mur -y
Parks & Recreation Board Secretary
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