Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Agenda Packet TC 05/10/2016 - Supplemental Items
Supplemental Item May 10, 2016 AGENDA ITEM NO. 11 Consider and take appropriate action regarding Harmony Park parking lot and Independence Park West parking lot adjacent to the Veterans Memorial; receive a presentation from Teague Nall & Perkins; discussion of same (Staff). 1�tnp 41w teague nail & perkins C TOWN OF TROPHY CLUB PARKING LOT IMPROVEMENTS FOR VETERAN'S MEMORIAL & HARMONY PARK TOWN COUNCIL MEETING MAY 1 0, 2016 0 Veterans Memorial Parking Lot - Location Map April 2016 0 200 400 ( � tnp ieague null & Perkins Veterans Memorial Parking Lot - Option A As l �ylli f r � p� Lrvnrc. "`a.--:,--u�. • r`" EXISTING REE SIDEWALK.. LIGHT NG POSED PARKING May 2016 t-� lm�r aLILEYFIELD DR PROPOSED PARKING r - PARKING SPACES 37 SPACES TOTAL PROJECT COST $239,000 _ COST PER PARKING SPACE $6,460 0 40 80 160 tnp teague na & perkins Veterans Memorial Parking Lot - Option B LIVE OAK 40AI s--a--o� PARKI NG LOT5 EE "PARKING RC1Pf71$ED )SED PARKING Eb:ISTINC, .,, SIDEvJALK - 11 :EDAA ELM 'REE a• - I D� �•� v NG VETERAN'S � r E01 0 C 0. 0,/, May 2016 L I L E Y F I E L D DR .J a PROPOSED PARKING PARKING SPACES bl SPACES TOTAL PROJECT COST COST PER PARKING SPACE i $315,000 $5,164 6 40 80 160 tnp �� feague nall & perkins Veterans Memorial Parking Lot - Option C o� fa_� .il PROP©5EU LIVE OAK LIVE OAK [�- aJ TREE$ 4 0 E ISTING TFE • ..�P RMx L GHT NGT SIDEWALK I l I I I I l PROPOSED PARKING L1J 04 May 2016 Jac, I LILEYFIELD DR tA- AM EAh• - ,�. PROPOSED PARKING J PARKING SPACES 68 SPACES TOTAL PROJECT COST $336,000 COST PER PARKING SPACE $4,942 40 8a 160 tnp feague nall & perkins Harmony Park Proposed Parking May 2016 - • s� SIDEWALK • �� - • 4 LIGHTED • A BOLLARDS U ; + T -ELM .5 7 5 l �5 �� a �e / GOLFC-AR.T \1�,. �' /Z- 6 \ Z PROPOSED \ PARKING \ s PROPOSED PARKING PARKING SPACES 31 SPACES TOTAL PROJECT COST COST PER PARKING SPACE $210,000 $ 6,775 r T • �� .. \. Gk kyr'. w _ .�, , � r4 1r 1{r /ab FUTREJ1uANDSCAPE C)�"`� (BY OTHERS} *, • - a cm LILL ---------------------a w--�'- w a4 0 30 60n - ieague nail & perkins BEDS � I, \ 4i+,• a i•wo "i 7�7 i,f r T • �� .. \. Gk kyr'. w _ .�, , � r4 1r 1{r /ab FUTREJ1uANDSCAPE C)�"`� (BY OTHERS} *, • - a cm LILL ---------------------a w--�'- w a4 0 30 60n - ieague nail & perkins BEDS � I, \ Questions ^A I�tnp 01w teaque nail & perkins C TOWN OF TROPHY CLUB A I�tnp 41w teague nail & perkins Supplemental Item May 10, 2016 AGENDA ITEM NO. 12 Consider and take appropriate action regarding the award and/or rejection of bids for construction of the new Trophy Club Town Hall facility; and authorizing the Town Manager or his designee to execute all necessary documents (Staff). �� Steele a-- Freeman, Inc_ Construction Managers C3eLLerral Contractors 1301 Lawson Road Fort Worth. T 71 131 Ph- 917_232_4742 Fac_ X17_232_9113 Trophy Club Joint Town Hall & Police Administration Facility SUMMARY OF ESTIMATE 02:29:06 PM Trophy Club Joint Town Hall & Police Administration Facility 1 Trophy Wood Drive Trophy Club, Texas 76262 GMP Date: May 6, 2016 Total Material TOTAL 136,860 Total Labor TOTAL 111,164 Labor Burden DESCRIPTION MATERIAL 42,242 Total Subcontract with Insurance SUB 6,661,263 Total Other LINE TOTAL 108,557 Total Equipment 20,722 Owner's Contingency 2.00% 159,907 Construction Contingency 2.00% 159,907 Overhead Fee (Fixed 13 months) Fixed 406,719 CM Fee Fixed 188,000 Grand Total:1 $ 7,995,340 DIRECT BUILDING COSTS 24,666 sf $324.14 Cost Per SF TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL DESCRIPTION MATERIAL LABOR BURDEN SUB OTHER EQUIP LINE TOTAL General Conditions 250 71,332 27,106 18,777 105,057 11,300 233,821 Building 136,610 39,832 15,136 6,642,486 3 500 9 423 6,846,986 136,860 111,164 42,242 6,661,263 108,557 20,722 7,080,808 TOTAL 1 568,576 1 160,701 1 407,877 GRAND TOTAL WITH RECOMMENDED ALTERNATES MUD Work Alternate #18- Extend and Completely Replace the Entire Water Line vdth a i6" Water Line in Lieu of Just Relocation the Existin 12" Water Line. 138 304 $ 8,403,217 Steele & Freeman, Inc. Construction Managers General Contractors 1701 Lawson Road Fort Worth, Twee 76131 Ph: 817.232.4742 FK: 817.232.9118 GENERAL REQUIREMENTS TOTAL MATERIAL 250 TOTAL LABOR 71,332 LABOR BURDEN (38%) 27,106 TOTAL SUBCONTRACT 18,777 TOTAL OTHER 105,057 TOTAL EQUIPMENT 10,438 SALES TAX 861 OWNER CONTINGENCY 01110 CONSTRUCTION CONTINGENCY OVERHEAD FEE CM FEE (2.50%) GRAND TOTAL 233,821 Trophy Club Joint Town Hall & Police Administration Facility 1 Trophy Wood Drive Trophy Club, Texas 76262 GMP Date: May 6, 2016 233,821 233,821 ITEM DESCRIPTION QTY. UNIT TOTAL UNIT MATERIAL MATERIAL UNIT LABOR TOTAL LABOR BURDEN UNIT 38.00% SUB TOTAL SUB SUB INSURANCE UNIT OTHER TOTAL OTHER UNIT EQUIP TOTAL EQUIP SALES TAX LINE TOTAL 01110 TESTING LABORATORY - INSPECTION & TESTING BY OWNER 0 EA 0 0 0 0 0 0 0 0 0 01120 PERMITS & FEES - BUILDING PERMIT BY OWNER 1 LS 0 0 0 0 0 0 0 0 0 01130 MAINTENANCE BOND - MAINTENANCE BOND 1 LS 0 0 0 0 0 701.46 701 0 0 701 01440 DOCUMENT REPRODUCTION -PRINTING 1 LS 0 0 0 0 0 1,300.0013,250 0 0 1300 -AS BUILT / O&M MANUAL DOCUMENTATION 1 LS 0 0 0 0 0 350.00 0 0 350 - CLOSE OUT SERVICE 1 LS 0 0 0 0 0 20,200.00 0 0 20,200 01450 JOB SITE PHONES & VIDEO 11111119 -JOB SITE PHONES & VIDEO 13 MO 0 0 0 0 0 121.24 0 0 1,576 - JOB SITE PHONE & INTERNET DSL SERVICE 13 MO 0 0 0 0 0 250.00 0 0 3250 01460 SMALL TOOLS& STORAGE TRAILERS - SMALL TOOLS & STORAGE TRAILERS 13 MO 0 0 0 0 0 11500 0 0 1,495 01460 SAFETY EQUIPMENT -SAFETY EQUIPMENT 1 LS 0 0 0 0 0 150.00 150 0 0 150 01460 FIRE EXTINGUISHERS / RECHARGE - FIRE EXTINGUISHERS/RECHARGE 13 LS 0 0 0 0 0 10.00 130 0 0 130 01510 TEMPORARY ELECTRIC - TEMPORARY POWER FOR PROJECT 13 MO 0 0 0 0 0 2,000.00 26,000 0 0 26,000 -TEMPORARY POWER FOR OFFICE TRAILER 13 MO 0 0 0 0 0 100.00 1,300 0 0 1,300 01520 TEMPORARY WATER -TEMPORARY WATER FOR PROJECT 13 MO 0 0 0 0 0 350.00 4,550 0 0 4,550 01540 TEMPORARY HEAT -TEMPORARY HEAT 4 MO 0 1,152.00 4,608 1,751 0 0 100.00 400 1,209.60 4,838 399 11997 01600 PORTABLE TOILETS - PORTABLE TOILETS FOR PROJECT 13 MO 0 0 0 0 0 500.00 6,500 0 0 6,500 01700 JOB SIGN & SAFETY SIGNS - JOB SIGN 13 MO 0 0 0 0 0 208.00 2,704 0 0 2,704 - BULLETIN BOARDS, SAFETY & DIRECTIONAL 1 LS 0 256.00 256 97 0 0 800.00 800 0 0 1,153 01810 BARRICADES & SAFETY - BARRICADES & TRAFFIC / PED. CONTROL 1 LS 250.00 250 368.00 368 140 0 0 650.00 650 0 0 1,408 01900 JOB CLEANUP - GENERAL CLEANUP 56 WKS 0 750.00 42 000 15 960 0 0 0 100.00 5,600 462 64 022 BY OWNER BY OWNER -FINAL CLEANUP 24,666 SF 0 0 0 0.75 18,500 277 0 0 0 18,777 01910 WASTE MANAGEMENT DUMPSTER 13 MO 0 0 0 0 0 1,000.00 13,000 0 0 13000 02000 JOB LAYOUT & SURVEYING - SET PROPERTY CORNERS 1 LS 0 0 0 0 0 5,000.00 5,000 0 0 5 000 -SITE ENGINEERING 6 MO 0 2,350.00 14,100 5,358 0 0 0 0 0 19458 02000 QUALITY CONTROL MANAGER -QUALITY CONTROL& SPACE COORDINATION 1 LS 0 10,000.00 10,000 3,800 0 0 15,000.00 15,000 0 0 28,800 Steele & Freeman, Inc. Construction Managers General Contractors 1301 Lawson Road -.! Fort Worth, Texas. 76131 Ph: 817.232.4742 Fx: 817.232.9113 'AL LABOR 'AL LABOR BURDEN (38%) 'AL SUBCONTRACT 'AL OTHER 'AL EQUIPMENT .ES TAX NER CONTINGENCY (2.0%) JSTRUCTION CONTINGENCY (2.0%) -RHEAD FEE (FIXED - 13 MONTHS) FEE FIXED .AND TOTAL 39,832 15,136 6,642,486 3,500 8,705 718 Trophy Club Joint Town Hall & Police Administration Facility 1 Trophy Wood Drive Trophy Club, Texas 76262 GMP Date: May 6, 2016 6,846,986 6,846,986 Building SF 24,666 sf Cost Per SF $277.59 ITEM DESCRIPTION QTY. UNITS UNIT TOTAL MATERIAL MATERIAL UNIT LABOR TOTAL LABOR BURDEN UNIT 38.00% SUB TOTAL SUB SUB INSURANCE UNIT OTHER TOTAL OTHER UNIT EQUIP TOTAL EQUIP SALES TAX LINE TOTAL DIVA EXISTING CONDITIONS 022030 DEMOLITION 1 LS 0.00 0.00 0.00 6,600.00 6,600.00 99.00 0.00 0.00 0.00 6,699 DIV.3 CONCRETE 033000 CONCRETE 1 LS 0.00 0.00 0.00 977 305.00 977 305.00 14 659.58 0.00 0.00 0.00 991,965 DIV.4 MASONRY 040000 MASONRY 1 LS 0.001 0.00 0.00 510,584.00 510,584.001 7,658.76 3,500.00 3,500.00 0.00 0.00 521,743 DIV.5 METALS 050000 STEEL FABRICATION & ERECTION 1 LS 8,500.00 8,500.00 12,400.00 12,400.00 4,712.00 642,528.00 642,528.00 9,637.92 0.00 0.00 0.00 677,778 055010 DOWNSPOUT BOOTS 1 LS 1,708.00 1,708.00 368.00 368.00 139.84 0.00 0.00 0.00 0.00 0.00 2,216 055813 COLUMN COVERS - EXTERIOR 1 LS 0.00 0.00 0.00 16,380.00 16,380.00 245.70 0.00 0.00 0.00 16,626 DIV.6 WOOD & PLASTICS 061000 ROUGH CARPENTRY 24,870 SF 0.68 16,911.60 1.03 25,616.10 9,734.12 0.00 0.00 0.00 0.35 8,704.50 718.12 61,684.44 064100 CABINETS - W. S SURFACE COUNTERS & SILLS 1 LS 0.00 0.00 0.00 115 100.00 115 100.00 1,726.50 0.00 0.00 0.00 116,827 DIV. 7 THERMAL & MOISTURE PROTECTION 071352 WATER PROOFING & SEALANTS 1 LS 0.00 0.00 0.00 124,300.00 124,300.00 1,864.50 0.00 0.00 0.00 126,165 TPO ROOFING 60 MIL. R-30.6 INSULAPARAPET PANELS 075520 AND STANDING SEAM ROOF &ACCESSORIES 1 LS 5,579.00 5,579.00 368.00 368.00 139.84 318,540.00 318,540.00 4,778.10 0.00 0.00 0.00 329,405 DIV. 8 DOORS & WINDOWS 081113 DOORS FRAMES &HARDWARE 1 LS 96 670.00 96 670.00 0.00 0.00 7,200.00 7 200.00 108.00 0.00 0.00 0.00 103,978 083313 COILING COUNTER DOORS 1 LS 0.00 0.00 0.00 12,300.00 12,300.00 184.50 0.00 0.00 0.00 12,485 088000 GLASS &ALUMINUM STOREFRONT 1 LS 0.00 0.00 0.00 129,700.00 129,700.00 1,945.50 0.00 0.00 0.00 131,646 DIV.9 FINISHES �_ �_ �_ 092510 DRYWALL & ACOUSTIC 1 LS 0.00 0.00 0.00 421 800.00 421 800.00 6 327.00 0.00 0.00 0.00 428 127 093000 PORCELAIN & CERAMIC WALL & FLOOR TILE 1 LS 0.00 0.00 0.00 98 342.00 98 342.00 1 475.13 0.00 0.00 0.00 99 817 096805 CARPET & RESILIENT FLOORING 1 LS 0.00 0.00 0.00 74,851.00 74,851.00 1,122.77 0.00 0.00 0.00 75,974 099000 PAINTING 1 LS 0.00 0.00 0.00 84,830.00 84,830.00 1,272.45 0.00 0.00 0.00 86,102 DIV. 10 SPECIALTIES 101110 SPECIALTIES 1 LS 4 533.00 4 533.00 712.00 712.00 270.56 133 228.00 133 228.00 1 998.42 0.00 0.00 0.00 140 742 DIV. 11 EQUIPMENT 113100 RESIDENTIAL APPLIANCES 1 LS 2,708.001 2,708.001 368.00 368.001 139.84 0.00 0.001 0.001 1 0.001 0.001 3,216 ITEM DESCRIPTION QTY. UNITS UNIT TOTAL UNIT MATERIAL MATERIAL LABOR TOTAL LABOR BURDEN UNIT 38.00% SUB TOTAL SUB SUB UNIT INSURANCE OTHER TOTAL UNIT OTHER EQUIP TOTAL EQUIP SALES TAX LINE TOTAL DIV. 12 FURNISHINGS 122516 DIRTT WALL SYSTEM 1 LS 0.00 0.00 0.00 507,279.00 507,279.00 7,609.19 0.00 0.00 0.00 514,888 124813 RECESS ENTRY MATS 1 LS 0.00 0.00 0.00 1,760.00 1,760.00 26.40 0.00 0.00 0.00 1,786 DIV. 21 FIRE SUPPRESSION 210000 FIRE SUPPRESSION SYSTEM 1 LS 0.00 0.00 0.00 47 365.00 47 365.00 710.48 0.00 0.00 0.00 48,075 DIV. 23 HVAC & PLUMBING 230000 HVAC & PLUMBING 1 LS 0.00 0.00 0.00 593,996.00 593,996.00 8,909.94 0.00 0.00 0.00 602,906 DIV. 26 ELECTRICAL 260000 ELECTRICAL 1 LS 0.00 0.00 0.00 619 478.00 619 478.00 9,292.17 0.00 0.00 0.00 628,770 DIV. 27 COMMUNICATIONS 270000 DATA CABLING - BY OWNER 1 LS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 270100 AV SYSTEM 1 LS 0.00 0.00 0.00 170,525.00 170,525.00 2,557.88 0.00 0.00 0.00 173,083 DIV. 28 SECURITY 1 281313 ACCESS CONTROL 1 LS 0.00 0.00 0.00 46 700.00 46 700.00 700.50 0.00 0.00 0.00 47,401. 282313 VIDEO SURVEILLANCE 1 LS 0.00 0.00 0.00 34,779.00 34,779.00 521.69 0.00 0.00 0.00 35,301 283100 FIRE ALARM 1 LS 0.00 0.00 0.00 15,205.00 15,205.00 228.08 0.00 0.00 0.00 15,433 DIV. 31 EARTHWORK 310000 EARTHWORK & LIME 1 LS 0.00 0.00 0.00 196 931.00 196 931.00 2,953.97 0.00 0.00 0.00 199,885 313116 TERMITE CONTROL 1 LS 0.00 0.00 0.00 1,500.00 1,500.00 22.50 0.00 0.00 0.00 1,523 DIV. 32 EXTERIOR IMPROVEMENTS 321723 PAVEMENT MARKING & H/C PYLONS 1 LS 0.00 0.00 0.00 2,814.00 2,814.00 42.21 0.00 0.00 0.00 2,856 323113 DECORATIVE& CHAIN LINK FENCE-AMERISTAR 1 LS 0.00 0.00 0.00 21250.00 21250.00 318.75 0.00 0.00 0.00 21,569 323213 SEGMENTED RETAINING WALLS 1 LS 0.00 0.00 0.00 113 821.00 113 821.00 1 707.32 0.00 0.00 0.00 115,528 329113 LANDSCAPE & IRRIGATION 1 LS 0.00 0.00 0.00 122,340.00 122,340.00 1,835.10 0.00 0.00 0.00 124,175 DIV. 33 UTILITIES 330000 UTILITIES 1 LS 1 0.001 1 0.001 0.00 374 990.00 374,990.001 5,624.851 0.001 0.00 0.00 380 615 Town of Trophy Club Joint Facility Cost and Funding Breakdown as of 5/5/2016 Funding 2014 CO Bond Proceeds (1) 2015 CO Bond Proceeds - CCPD 2015 GO Bond Proceeds Drainage Operating Funds CCPD Operating Funds General Fund Operating Funds Total Funding Costs Professional Services (remaining) Construction (2) Alternate Item Recommendations (3) Owner's Contingency Contractor's Contingency Owner Provided Items (4) 655,529 2,350,000 5,400,000 100,000 125,000 500,000 $ 9,130,529 185,323 7,675,526 364,785 159,907 159,907 485,000 Total Costs $ 9,030,448 Under (Over) Budget with Owner's Contingency Usage $ 100,081 Under (Over) Budget without Owner's Contingency Usage $ 259,988 (1) Originally issued for joint facility land purchase and residual funds were repurposed for facility design/construction. (2) Base bid based on Council decisions made to date (3) Includes all Alternate's except for #7, #9, #13 (further detail in GMP) (4) Telephone System, Blinds, Appliances, Owner provided A/V, Cabling, Server, Furniture *If under budget by more than $100,000 may consider not using drainage funding Supplemental Item May 10, 2016 AGENDA ITEM NO. 15 Consider and take appropriate action regarding compensation for Fiscal Year 2017 (Staff). FY 2017 Compensation Discussion ----------------------------------------------------------------------------------- O ------------------------------------------------------------------------------------------ TOWN OF TROPHY CLUB FY 2016 Recap -------------------------------- $135,000 pool for merit based performance Police True -up with adjustment to new range minimums or up to 4% increase at October 1st 2015 and up to 2% increase at April 1st 2016 2% maximum merit awarded October 1st 2015 and April 1st 2016 for all others High performers awarded additional amounts — approximately $10,00o remaining TMRS cost -of -living maintained at 30% of CPI Maintained l00% coverage for employees and 35% coverage for dependents • Premiums increased 3% for the High and Low Plans, and 15% for the Standard Plan • Premiums increased 7% for dental $750 Stipend for all Full -Time Employees Maintained from prior year Fully funded by Town for Fire/EMS Base Salary ------------------------ 0 ------------------------ Evaluations at October 1st and April 1st Adjustments made to evaluation system include placing less weight on goal achievement and shortening the curve on those that fell in the meeting expectations category Merit pool available at October 1st of 2% and April 1st of 2 Evaluations will be based on a point system (total of $125k) ® Employees that exceed expectations would be eligible for the full merit s Meeting Expectations would be eligible for 75% of the merit ® Employees that need improvement would be eligible for 37.5% of the merit • Those that do not meet expectations would not receive a merit increase I ;( *7: ! Stipend 0 Stipend was $750 for FY 2016 Maintained same amount as prior year Fairly unique piece of compensation that is a high morale boost for employees during the holidays 1v Must be employed for at least 6 months prior to date of check issuance Recommendation is to retain the $750 stipend • FY 16 cost of $49,500 ($4g,473 General Fund) C TMRS 0 Rate will come out at the end of May Cost -of -living increase maintained at 30% of CPI in FY 2oi6 Per action taken in FY 2015, the level of CPI will be brought back to Council for discussion sometime after rate information is received C Medical/Dental/Vision/Life Insurance 0 Staff will not recommend continuing coverage with TMLIEBP Council approved engaging IPS as our insurance broker of record earlier this fiscal year Staff has worked with IPS to develop an RFP and results of that RFP will be available in late June or early July IPS believes that based on low claims this year all major carriers will submit proposals The Town currently pays for l00% of employee premiums based on the High Plan and 35% of dependent coverage based on the Standard Plan Should the employee choose the standard or low plan the premium difference is applied to an HRA or HSA account C Proposed Wellness Program 0 Wellness program that will require quarterly wellness activities be completed in order to qualify for fully paid employee only premiums ,full dependent premium contribution, and/or full contributions to HSA account $60o annual benefit • Employees that now pay $o for employee only coverage would pay up to $25 per paycheck if they do not participate • Employees that have dependents covered would pay up to $25 more per paycheck if they do not participate A physical examination must be completed once per year in order to remain in the program This helps ensure that employees have a doctor and hopefully would not go to an emergency room for basic care T(7*: Decision Points 0 Maintain Stipend? IFY 2017 Merit Pool of $125,000? Any other thoughts?