Minutes Parks 09/21/2015T(Ca:
TOWN OF
TROPHY CLUB
STATE OF TEXAS
COUNTY OF DENTON
9
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, September 21, 2015 7:00 P.M.
A
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, September 21, 2015 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Hayley Little
Chairwoman
David Abdulky
Vice Chairman
Earl Bilbrey
Board Member
Jim Hanna
Board Member
Louis Hocker
Board Member
Tom Mills
Board Member
Chris McCollister
Board Member arrived at 7:27 pm
Dean Murray
Board Member arrived at 7:17 pm
PARKS AND RECREATION BOARD MEMBERS ABSENT
Julie Folley Secretary
Darin Davis Board Member
David Stout Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Philip Shoff ner Town Council Liaison
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 7:17 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the August 17, 2015
minutes.
Adjust minutes to show that Chris McCollister arrived at 7:35pm and correct Board
member Hanna's name under the adjournment section. Board member Hanna made a
motion to approve the minutes with the two noted corrections. Board member Abdulky
seconded the motion. The motion passed unanimously.
2. Discuss and provide input to staff concerning current and future community pool
operations.
Chairwoman Little observed that the pool is very crowded and there are a large number
of kids coming to the pool from day care centers. The board discussed options for
reducing the number of day care centers using the pool who are largely made up of non-
residents; raise the rates, "day care only" days. Charging on July 4th and raising the rate
for non-residents were also discussed. Staff will bring firm numbers on the 2015 pool
season to the next meeting.
3. Staff/Board update on the following items; discussion of same.
a. TCP/FEMA update
Staff reviewed "Restore TCP" plan and named some of the volunteer groups.
Volunteers will receive a free cap and coupon. Board members Mills and Hocker
have put in a large number of hours of volunteer time on the trails and cleanup.
Plan to open the park on October 2, 2015. Several consultants have come to
look at the park and give input on how to restore it. There is a new FEMA
coordinator working with staff. Quotes are being gathered for all needed repairs
in the park. Board member Mills reviewed a spreadsheet regarding inventory in
the park. Concept plans are in -the -works for the east side of the park.
b. Harmony Park
Director Adams let the board know that the community garden will remain at
Harmony in the original location, but council made a few alterations to the original
plan. KTCW may decide to remove themselves from this project due to the cost
of the alterations. If KTCW backs out, the project may not come to fruition.
c. Lakeview Soccer Fields
TNP has submitted plans for the redesign of Lakeview fields. The projected cost
of this project is $200,000. A max of 14 fields can be installed in the space that
is available.
d. Independence Park
Kickball has started; 11 teams, Indy East on Wednesdays. No water restrictions
yet. Staff anticipates needing water variances next year. The Veterans
Memorial planning is underway and will come before the board or council to nail
down agreements/plans.
e. Upcoming classes/events
Restore TCP, Sept. 26
Hunger Games, Oct. 2
Fall Fest, Oct. 17
CampOut, Oct. 26
TC Travelers trip to Bureau of Engraving, Sept. 26
Pinterest class, Sept. 26
Growing Up Wild classes, Oct. — Dec.
Genealogy, Oct. 10
4. Board recognition of outgoing members.
Chairwoman Little, Vice -Chairman Abdulky and Board Member McCollister will not be
returning to the Board.
Adjourn
Board member Hanna made a motion to dismiss the meeting at approximately
8:20 p.m. Board me er McCollister seconded the motion. The motion passed unanimously.
Parks & Recreation ar e ary