Loading...
Minutes Parks 10/19/2015MINUTES OF A REGULAR PARKS & RECREATION BOARD T(Ca::,— MEETING FOR THE TOWN OF TROPHY CLUB TOWN OF LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS TROPHY CLUB Monday, October 19, 2015 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON § The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on Monday, October 19, 2015 at 7:00 p.m. The meeting was held within the boundaries of the Town and was open to the public. PARKS AND RECREATION BOARD MEMBERS PRESENT Earl Bilbrey Chairman Jim Hanna Vice Chairman Dean Murray Secretary arrived 7:13 p.m. Darin Davis Board Member Louis Hocker Board Member Tom Mills Board Member Open Seat Board Member PARKS AND RECREATION BOARD MEMBERS ABSENT STAFF AND GUEST(S) PRESENT Adam Adams Parks & Recreation Director Tony Jaramillo Parks Superintendent Jacob Lohse Recreation Superintendent Philip Shoff ner Town Council Liaison Call to order and announce a quorum. Chairman Bilbrey called the meeting to order at 7:05 p.m. noting a quorum was present. 0:0111 W_1:l9*$9101041 Citizen Presentations: Paul Dowling would like an annual resident motorized pass for TCP. 1. Discuss and take appropriate action on the approval of the September 21, 2015 minutes. Adjust minutes to show that Board Member Chris McCollister was not absent on September 21 meeting; he arrived to that meeting at 7:27pm. Also, Board Member Murray arrived on September 21 at 7:17pm. Board Member Hanna made a motion that the September 21, 2015 minutes be approved reflecting the adjustments regarding Board Member McCollister and Board Member Murray's attendance. Board Member Hocker seconded the motion. Board Member Davis abstained since he was not at the September meeting. The motion passed unanimously. 2. Discuss and provide input concerning potential future capital improvements for all Town park properties. a. Freedom Park i. Dog Park Research has been done by staff and the sub -committee regarding an "entry system" to the dog park. The cost of this type of system will likely average $18,000. Fees for this type of system seem to be widely accepted in other communities as long as the park is clean, dogs are vaccinated, and the park is maintained. Staff will include this project as a "capital project" item to submit for council to consider. Susan Edstrom, a member on the sub -committee, let the board know that there have been incidents at the dog park that could potentially be avoided in the future if the park has an "entry system" in place. Board Member Murray suggested a dog tag be issued as part of the "entry system." ii. Dino Playground Director Adams let the board know that port -a -potties have been placed at the park, but that a restroom could be considered at a project to be considered. b. Lakeview Soccer fields: Director Adams let the board know that these fields will go to bid in the next few weeks, and hopefully begin field updates in March. Lights, restrooms, multiuse fields, and softball fields are potential ideas for projects at Lakeview. c. Harmony Park: Chairman Bilbrey commented that the fields are in rough shape and need maintenance. Lakeview fields have been down for over year, therefore Harmony has been heavily used. Adding extra poles to light the fields near Indian Creek is a possible project idea. d. Independence East & West: Director Adams let the board know that adding a volleyball court to the park is a possible project idea. The baseball association would be interested in adding score boards for Independence West. Another project idea is adding a tier to the backstop of field four to prevent balls from going into residents' yards. Staff is looking to move the NEOS system to Independence West. The small bleachers will remain at Independence East. e. Community Pool: Staff will bring a proposal regarding fees for residents, non residents, and July 4th entries to the November meeting. Projects that staff are preparing for at the pool: resurface the small pool, move the slide, repaint some of the features. Money is allocated for the pool every year for maintenance. Director Adams suggested adding shade structures to the list of projects. (Board Member Davis suggested that shade structures in other parks would be appreciated, as well.) f. East -side TCP trail head and park entrance: Three lots are cleared and ready for a trail head, and a sketch of the trail head has been created by Teague, Nall & Perkins. g. Northern linear trail system: Naming the trail could be beneficial. Landscaped areas, a dock and an amphitheater are possible projects. Board Member Mills mentioned the need for a barrier to prevent excessive golf cart/atv traffic. h. Median and landscape improvements: Chairman Bilbrey is interested in visual improvements to the landscaping of the medians. Staff will bring a template to the November 2015 meeting that maps the town's medians so that the board can discuss medians that could be pulled from the maintenance schedule. Board Member Mills mentioned the importance of keeping the medians groomed so that vehicles are able to see around anything that is used for landscaping the medians. i. At large projects: park survey 3. Discuss and take appropriate action regarding nomination for Board Members to serve as Vice Chair and Secretary. Board Member Hocker nominated Board Member Hanna for Vice Chairman. Board Member Mills seconded the motion. The motion passed unanimously. Board Member Murray nominated himself as Secretary. Board Member Mills seconded the motion. The motion passed unanimously. 4. Board/Staff update on the following; discussion of same a. TCP FEMA cleanup 300 volunteers helped clean TCP; it is uncertain if FEMA will give credit for this time. Dynamic Disc helped clean the disc golf course. Dealings with FEMA are still a work -in -progress. Hoping to open motorized area in mid-November. b. TCP Sub -Committee Big project this year is to complete the park Master Plan. Staff needs a decision on who to include as part of the "voting" sub -committee. Board Member Murray suggested that Park Board Members on the committee be the "voting" body; Board Members Murray, Mills and Hocker will be the members on the sub- committee. Meetings will begin in November. c. Harmony Park Playground Staff will be bringing playground designs to the Board to examine d. Irish Festival @ TCP Southlake organization is interested in holding festival at TCP. Park can be rented by the organization, tickets and alcohol can be sold. Cost for the event will be covered by the organization renting the park. Target date for the event is March 12, 2016. Staff is considering a mud run as another element of the event. The time of the event could run as long as six hours. e. Park Survey The last survey was done in 2007. A survey will help determine what residents would like to see in Trophy Club. Figuring out how to get the most results is important; staff suggested that hiring a firm to conduct the survey might be a good option. f. Current and past special events Keep Trophy Club Wild presentation by Ms. Corbin regarding the purpose of KTCW and their participation with the community garden. KTCW is interested in putting the community garden in Trophy Club Park. Board Member Murray invited Ms. Corbin to attend a Churchill Downs HOA meeting to give that association the opportunity to give their feedback. Responsibility of the garden is being discussed; likely a partnership of some kind. Secretary Murray recommended KTCW talk with the TCP sub -committee. KTCW was asked to confirm several details and return to the Park Board in November. 5. Future agenda items Community Garden Irish Bowling information Park Survey information Dog Park "entry system" details Pool fees Adjourn Vice Chairman Hanna made a motion to dismiss the meeting at approximately 9:16 p.m. Board Member Mills seconded the motion. The motion passed unanimously. Dean Murray Parks & Recreation Board Secretary