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Minutes CCPD 07/08/2015MINUTES FROM REGULAR SESSION BOARD OF THE CRIME CONTROL AND PREVENTION DISTRICT MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Wednesday, July 8, 2015 at 7:00 P.M. Police Department Training Room The Crime Control and Prevention District Board of the Town of Trophy Club, Texas, met in a Regular Session on Wednesday, July 8, 2015. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § CCPD BOARD MEMBERS PRESENT: Paul Glowacki, Chairman J.J. Isherwood, Vice Chairman Loren Van Roekel, Board Member Louis Opipare, Board Member MEMBERS ABSENT: Adam Broyles, Board Member STAFF AND GUEST(S) PRESENT: Patrick Arata, Chief Steven Glickman, Assistant Town Manager/CFO Barry Sullivan, Officer Greg Lamont, Mayor Pro Tem, Town Council Philip Shoffner, Town Council Garrett Reed, Town Council Eric Jenson Nicole Arata John Lynch Scott Spooner CALL TO ORDER AND ANNOUNCE A QUORUM Chairman Paul Glowacki called the meeting to order and announced a quorum at 7:04 p.m. CITIZEN PRESENTATIONS Citizens are allowed three (3) minutes to address the Board regarding an item over which the Board has policy or oversight authority as provided by Texas law, the ethics order, or other policy order. No citizens addressed the Board. REGULAR SESSION 1. Discuss and take appropriate action regarding the Trophy Club Crime Control and Prevention District Board Minutes for June 15, 2015. Chairman Paul Glowacki called for a review of the Minutes of the June 15, 2015 Meeting of the Crime Control and Prevention District. The Minutes were reviewed and a motion was made by Vice Chairman J.J. Isherwood to accept the June 15, 2015 Minutes as presented. Motion seconded by Board Member Loren Van Roekel. Board Member Louis Opipare abstained due to his absence from the CCPD Meeting of June 1S, 2015. Motion approved by a vote of 3-1. 2. Discuss and take appropriate action regarding the FY 2014-2015 Budget, to amend the motion from the June 3, 2015 CCPD Meeting recommending the implementation of a K-9 Program for a budgeted amount of $20,000 to instead allow for a budgeted amount of $25,000. Chief Arata advised that the anticipated budgeted amounts may instead be covered by an outside source other than the CCPD. Discussion followed with Chief Arata responding to the following specific questions: Will the K-9 handler be provided a dedicated vehicle? Yes, the Police Department would use one of the existing marked patrol vehicles and modify it for use as the K9 vehicle. The vehicle is a regular patrol vehicle that could also be used by other patrol officers. We are not requesting the addition of a new vehicle. How much do you anticipate the fuel cost to be? The fuel cost would remain part of the fuel budget. If the unit is used by the officer for overtime work for NISD, the fuel would be covered under the contract. How much do you anticipate maintenance to be? The vehicle is covered under the vehicle maintenance budget. The average cost per year is $1,000. How much will the vehicle cost? The vehicle will be on the replacement plan. If replaced in four years, the estimated cost in FY 2018 will be approximately $35,000. How much will the vehicle cost to retrofit (the vehiclel for the dog? (i.e., transponder with key/remote for heat activated system, cage, etc.?) Cost for the unit is approximately $7,500 for the complete kit installed. NISD has agreed to pay for the cost to retrofit the patrol unit. Will NISD be participating? Yes If so how much will they contribute? Is this a verbal or written agreement? This will be an amendment to the existing NISD SRO contract to include K9 services. We have agreed to do so as an amendment to the existing SRO contract. Subsequently, we have also proposed to NISD a one (1) year contract with four (4) additional option years. We are still negotiating, but at this point, we seek $10,000 cost participation by NISD for each option year. The funding would cover $3,000 for dog care, $6,000 for overtime, and $1,000 for vehicle fuel and maintenance. If NISD is participating will the dog be used exclusively for Trophy Club schools? NISD has four (4) high schools and five (5) middle schools that would be covered under contract. We would agree on a schedule to send the officer and dog to the other schools when the K9 officer is not working in Trophy Club; however, the Trophy Club schools would be our primary concern. The cost (time) required to send the officer to other schools would be covered by the overtime provided in the contract. The patrol officer would not be on regular duty traveling outside of Town limits unless there were special arrangements or an emergency situation. The officer's first priority is to be a patrol officer in Trophy Club. How much will dog supplies be? (i.e., dog brush rawhide bones, food, etc.) [See attached] How much do we anticipate for Veterinarian care and medicine? [See attached] Will we pay the officer additional pay for boarding the dog at his house? No. The officer will use a Town issued P -Card to pay for and track the exact cost of the items and care for the dog. Will we pay for a kennel at the officer's house? No. How much will it cost to outfit the dog? (uniform protective vest, badge, etc.) Approximately $1,000. How much will the association dues cost? We analyze joining an association. Dues could be as much as $300.00, but there could be training associated with it at no cost; this cost may be included in the budget after analysis of benefits to the Department and Town. Will the officer attend an annual conference and what will these costs be? We do not anticipate annual conferences; however, we would want to attend training and/or conferences that are in the local area that are beneficial to the Town and Department. That cost would come from the training budget for the Police Department. Additionally, NISD may want to send the officer to training and we would request NISD pay for that specific training and/or conference. How much will we allocate for overtime for the officer? The overtime cost will be covered under the contract with NISD, (approximately $6,000). This is for use of the K9 services outside of Trophy Club. We anticipate the $6,000 to be more than adequate to meet NISD's needs and requirements. If we find otherwise, we will sit down with NISD to discuss and adjust accordingly. Will the officer be able to patrol or will this unit be in addition to patrol? Yes, as this will be a patrol position with the added duty of the K9 function. We need the officer to be a regular patrol officer in order to meet the needs of the Department and the Town. How much will initial training cost for the handler and the dog? [See attached quote -- $16, 2551 How long will this training take? Six (6) weeks. Will the handler and dog be required to have ongoing training? How often will this take place and what will the cost be? Yes, the officer will train in-house or with local area K9 officers to maintain the required training hours needed to keep the K9 proficient. This training can be done during a working shift and at no cost. The average is one (1) hour of training per week. Will the handler be handling training drugs and how will this be safeguarded and accounted for? (http•//www star -telegram com/news/local/crime/article4422321.html) Yes, the training aids will be secured in a safe in the evidence room, and will comply with all the DEA registration requirements. Can you provide me with total drug arrests since 2010? Please provide the type of drug seized and if it was a traffic stop school related at a house, etc. [See attached chart) I will have to work on the type of stops. The drugs seized were Marijuana, Methamphetamines, LSD, Amphetamines, and miscellaneous pills. In 2011 we had a total of 54 drug arrests; in 2012 we had 53drug arrests; in 2013 we had 30 drug arrests; in 2014 we had 44 drug arrests; and in 2015 we had 22 drug arrests through May. Two thirds of those arrests were for ages 14-18 years of age with the remaining one third over the age of 21. Two thirds were male; one third female. Chairman Paul Glowacki called for a motion to amend the motion from the June 3, 2015 CCPD Meeting recommending the implementation of a K9 Program for a budgeted amount of $20,000 to instead allow for a budgeted amount of $25,000 for the K9 program; and, the additional funds will be applied to other expenses; so moved by J.J. Isherwood. Motion seconded by Board Member Louis Opipare. Motion approved by a vote of 4-0. 3. Discuss and take appropriate action regarding the adoption of the FY 2015-2016 Budget for the Trophy Club Crime Control and Prevention District Board. Assistant Town Manager and Financial Director, Steven Glickman, provided a review of the Trophy Club CCPD Five Year Forecast. Sales tax revenue of a little over $186,000 is anticipated; $57,400 will be applied to a vehicle and small equipment; $125,000 will be available to furnish the new Police Department building. Chairman Paul Glowacki called for a motion to adopt the FY 2015-2016 Budget for the Trophy Club Crime Control and Prevention District Board as written allowing for $57,400 for a vehicle and small equipment and $125,000 for furnishing of the new Police Department building; so moved by Vice Chairman J.J. Isherwood. Motion seconded by Board Member Louis Opipare. Motion approved by a vote of 4-0. 4. Discuss and take appropriate action regarding funding for a Police Building. Chairman Paul Glowacki called for a motion to approve $150,000 for Fiscal Years 2017, 2018, 2019 and 2020 to fund a $2 million bond for the new building and use the remainder for service and supplies and capital equipment. Motion seconded by Board Member Louis Opipare. Motion approved by a vote of 4-0. ADJOURN Vice Chairman J.J. Isherwood made a motion to adjourn at 7:33 p.m. Motion seconded by Board Member Loren Van Roekel. Motion approved by a vote of 4-0. Meeting adjourned at 7:33 p.m. Patrick Arata, Chief of Police Town of Trophy Club Paul Glowacki, Chairman Town of Trophy Club