The URL can be used to link to this page

Agenda Packet TC 03/22/2016T(C::*::f TOWN OF TROPHY CLUB Tuesday, March 22, 2016 Trophy Club Entities Meeting Agenda Town Council 100 Municipal Drive Trophy Club, Texas 76262 7:00 PM Svore Municipal Building Boardroom CALL TO ORDER AND ANNOUNCE A QUORUM INVOCATION PLEDGES Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. ANNOUNCEMENTS AND REPORTS 1. 2016-137-T Town Manager Seidel's update regarding the following; discussion and provide input regarding same. "Good Friday holiday "Easter Eggstravaganza "Bread Winners 2. 2016-152-T Town Council Liaison Updates; discussion of same: "Parks and Recreation Board, March 21, 2016 Council Liaison - Council Member Philip Shoffner CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. 2016-138-T Consider and take appropriate action regarding the Minutes dated February 23, 2016. Attachments: Draft TC Minutes February 23, 2016.pdf Town Council Pagel of 393 Meeting Date: March 22, 2016 Town Council Meeting Agenda March 22, 2016 4. 2016-139-T Consider and take appropriate action regarding a request by the Trophy Club Women's Club for a Temporary Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2016, Case TUP-16-007. Attachments: Staff Report -Temporary Use Permit. Pdf Exhibit A - Event Request from Trophy Club Women's Club.pdf 5. 2016-140-T Consider and take appropriate action regarding financial and variance report dated February 2016. Attachments: February Financial Report FY 15-16.pdf All Fund Budget Report 2.29.16.pdf 6. 2016-157-T Consider and take appropriate action regarding an Ordinance repealing Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the Town of Trophy Club Code of Ordinances; and adopting a new Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council; and providing an effective date. Attachments: ORD 2016-09 - Amend Chap 1 -Article 1 03 - Division 2 Meetings and Rules of I 7. 2016-143-T Consider and take appropriate action regarding calling a Special Council meeting to be held on March 29, 2016, at 7 p.m. in the Svore Municipal Building Boardroom located at 100 Municipal Drive, Trophy Club, Texas. 8. 2016-147-T Consider and take appropriate action regarding a Letter of Agreement between the Town and Meat U Anywhere BBQ for use of the Town logo; authorizing the Mayor or his designee to execute all necessary documents. Attachments: Staff Report - MUA Logo Letter of Agreement.pdf MUA Logo Letter of Agreement.pdf 9. 2016-141-T Consider and take appropriate action regarding a Proclamation proclaiming April 11, 2016, as Parkinson's Disease Day in Trophy Club. Attachments: PRO 2016-02 Parkinsons Disease Day.pdf 10. 2016-142-T Consider and take appropriate action regarding a Proclamation proclaiming April 5, 2016 as Mayors Day of Recognition for National Service in the Town of Trophy Club. Attachments: PRO 2016-03 - Mayors Day of Recognition for National Service.pdf Town Council Page 2 of 393 Meeting Date: March 22, 2016 Town Council Meeting Agenda March 22, 2016 PUBLIC HEARING 11. 2016-159-T Conduct a public hearing regarding a request to amend a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP -16-008. Attachments: Staff Report - Conditional Use Permit 16-008. pdf Exhibit A - Application and Related Attachments.pdf Exhibit B - Construction Plans and Exhibits.pdf Exhibit C - Ordinance 2015-36 P&Z.Pdf Exhibit D - Location and Zoning Maps.pdf Exhibit E — ProDosed Ordinance 2016-10 P&Z.Ddf REGULAR SESSION 12. 2016-145-T Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club, Fiscal Year 2015. Attachments: Staff Report - Fiscal Year 2015 Audit.pdf Fiscal Year 2015 CAFR - Final.pdf Trophy Club Final 2015 Government Auditing Standards Report.pdf 13. 2016-144-T Consider and take appropriate action regarding Trophy Club Drive at Marshall Creek for road improvements and bridge; receive a presentation from Teague Nall & Perkins; discussion of same. 14. 2016-160-T Consider and take appropriate action regarding a preliminary plat for Trophy Club Town Center Addition containing 26.4 acres located within the PD 30 zoning district between State Highway 114, Trophy Club Drive and Indian Creek Drive, Case PP -15-029. Attachments: Staff Report -Preliminary Plat PP-15-029.pdf Exhibit A - Preliminary Plat Submittal Package.pdf Exhibit B - PD 30 Regulations. pdf Exhibit C - Approved Preliminary Site Plan.pdf Exhibit D - Location and Zoning Maps.pdf 15. 2016-161-T Consider and take appropriate action regarding a request to install an electronic message board within an existing monument sign located at 101 Trophy Club Drive, Fellowship United Methodist Church, being located in the NS -Neighborhood Services zoning district, Case ME -16-002. Attachments: Staff Report - Electronic Message Board ME-16-02.pdf Exhibit A - Application and Exhibits Provided by Applicant.pdf Exhibit B -Staff Exhibits and Location Maps.pdf Town Council Page 3 of 393 Meeting Date: March 22, 2016 Town Council Meeting Agenda March 22, 2016 16. 2016-149-T Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2015-36 P&Z approving a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP -16-008. 17. 2016-148-T Consider and take appropriate action regarding an amended Lease Agreement between the Town and Verizon Wireless, for a wireless antenna facility located along State Highway 114 between Trophy Lake Drive and Trophy Club Drive; and authorizing the Mayor or his designee to execute all necessary documents. Attachments: Staff ReDort - Verizon Wireless Lease Aareement.Ddf Verizon Wireless Lease Agreement.pdf 18. 2016-151-T Consider and take appropriate action regarding the scope and budget of the Town Hall project; discussion of same. 19. 2016-158-T Consider and take appropriate action regarding a Resolution repealing Resolution No. 2015-23 and adopting a new Resolution appointing a Town Council Liaison to serve on the Animal Shelter Advisory Board; reaffirming existing appointments; and providing an effective date. Attachments: RES 2016-08 - Animal Shelter Council Liaison and reaffirming Annual Appointm 20. 2016-153-T Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular Session Council Agenda for April 12, 2016 meeting; and discussion of the Town Council Future Agenda Items list. Attachments: April 12, 2016 Upcoming Agenda.Pdf Items for Future Agendas updated 3-17-2016.pdf EXECUTIVE SESSION 21. 2016-154-T Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A. Section 55.1.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee and Section 551.071 (1) and (2) Consultation with Attorney seeking advice of its attorney regarding pending or contemplated litigation or a settlement offer or to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. 1. Patricia Adams, Town Attorney - Terms of employment RECONVENE INTO REGULAR SESSION 22. 2016-155-T Consider and take appropriate action regarding the Executive Session. ADJOURN Town Council Page 4 of 393 Meeting Date: March 22, 2016 Town Council Meeting Agenda March 22, 2016 * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 CERTIFICATION I certify that the above notice was posted on the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on March 17, 2016 by 6:00 p.m. in accordance with Chapter 551, Texas Government Code. Holly Fimbres Town Secretary/RMO If you plan to attend this public meeting and have a disability that requires special needs, please contact the Town Secretary's Office at 682-831-4600, 48 hours in advance, and reasonable accommodations will be made to assist you. I certify that the attached notice and agenda of items to be considered by this Board was removed by me from the front window of the Svore Municipal Building, 100 Municipal Drive, Trophy Club, Texas, on the day of , 2016. , Title: Town Council Page 5 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-137-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Town Manager Seidel's update regarding the following; discussion and provide input regarding same. *Good Friday holiday *Easter Eggstravaganza *Bread Winners Attachments: Date Ver. Action By Action Result Town Manager Seidel's update regarding the following; discussion and provide input regarding same. *Good Friday holiday *Easter Eggstravaganza *Bread Winners Town Council Page 6 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-152-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Town Council Liaison Updates; discussion of same: *Parks and Recreation Board, March 21, 2016 Council Liaison - Council Member Philip Shoffner Attachments: Date Ver. Action By Action Result Town Council Liaison Updates; discussion of same: *Parks and Recreation Board, March 21, 2016 Council Liaison - Council Member Philip Shoffner Town Council Page 7 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-138-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding the Minutes dated February 23, 2016. Attachments: Draft TC Minutes February 23, 2016.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding the Minutes dated February 23, 2016. Town Council Page 8 of 393 Meeting Date: March 22, 2016 MINUTES FROM SPECIAL SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Tuesday, February 23, 2016 at 6:00 P.M. Public Service Conference Room The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Tuesday, February 23, 2016. The meeting was held within the boundaries of the Town and was open to the public. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: C. Nick Sanders Mayor Greg Lamont Mayor Pro Tem, Place 5 Jim Parrow Council Member, Place 1 Garrett Reed Council Member, Place 2 Rhylan Rowe Council Member, Place 3 Tim Kurtz Council Member, Place 4 Philip Shoffner Council Member, Place 6 STAFF AND GUEST(S) PRESENT: Stephen Seidel Town Manager Patricia Adams Town Attorney Steven Glickman Assistant Town Manager/CFO Holly Fimbres Town Secretary/RMO Adam Adams Parks and Recreation Director Patrick Arata Police Chief Pat Cooke Development Services Manager Mayor Sanders announced the date of Tuesday, February 23, 2016, called the Town Council to order and announced a quorum at 6:02 p.m. EXECUTIVE SESSION 1. Pursuant to the following designated sections of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A. Section 55.1.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee and Section 551.071 (1) and (2) Consultation with Attorney seeking advice of its attorney regarding pending or contemplated litigation or a settlement offer or to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. 1. Patricia Adams, Town Attorney - Terms of employment B. Section 551.071 "Consultation with Attorney" under Subsection (1) when the governmental body seeks the advice of its attorney about pending or contemplated litigation and Subsection (2) for consultation with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act (551.071(1) and (2)). 1. Legal Advice regarding water rate review and appeal pending at Public Utility Commission of Texas Town Council Page 9 of 393 Meeting Date: March 22, 2016 CONVENED INTO EXECUTIVE SESSION - START TIME — 6:03 P.M. RECONVENED INTO SPECIAL SESSION - START TIME — 7:58 P.M. RECONVENED INTO SPECIAL SESSION IN THE SVORE MUNICIPAL BUILDING BOARDROOM DUE TO EARLY VOTING 2. Consider and take appropriate action regarding the Executive Session. No action was taken on this item. The Invocation was offered by Parks and Recreation Director Adams. The Pledges were led by Council Member Kurtz. CITIZEN PRESENTATIONS This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. You may speak up to four (4) minutes or the time limit determined by the Mayor or presiding officer. To speak during this item you must complete the Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to matters over which the Council has authority. Johnny Thompson, 1415 E. Lancaster Avenue, Fort Worth, stated that he has been the newspaper carrier for the Trophy Club area for approximately four years. He discussed his concern regarding poor street lighting and requested that the Council possibly implement an ordinance that would require walkers and joggers to wear reflectors or some type of lighting. Additionally, he requested that the Town possibly install brighter street lights. CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 3. Consider and take appropriate action regarding the Minutes dated January 26, 2016. (Town Secretary Note: Approved as presented in the Town Council agenda packet). 4. Consider and take appropriate action regarding a resolution authorizing the Texas Coalition for Affordable Power, Inc. (TCAP) to negotiate an Electric Supply Agreement for five years for deliveries of electricity effective January 1, 2018; authorizing TCAP to act as an agent of behalf of the Town to enter into a contract for electricity; authorizing the Mayor to execute an electric supply agreement for deliveries of electricity effective January 1, 2018 and committing to budget for energy purchases in 2018 through 2022 and to honor the Town's commitments to purchase power for its electrical needs in 2018 through 2022 through TCAP. Motion made by Mayor Pro Tem Lamont, seconded by Council Member Rowe, to approve the Consent Agenda Items 3 and 4. Motion passed unanimously. SPECIAL SESSION Town Council Minutes February 23, 2016 Page 2 of 7 Town Council Page 10 of 393 Meeting Date: March 22, 2016 5. Consider and take appropriate action regarding design modifications of Trophy Club Town Hall; receive an update from GSBS and Steele & Freeman, Inc.; discussion of same. Tom Batenhorst, Principal with GSBS, presented the Trophy Club Town Hall update regarding cost reductions that were made at the January 26, 2016, Council meeting, as well as additional proposed cost reduction items. Lengthy discussion took place regarding the following: parking space reduction options; perimeter fencing; landscape lighting; rear patio flatwork; the canopy at the north elevation outside of the breakroom; further reduction of landscaping from the north side below the retaining wall and from the west side of the building; number of flag poles; brick veneer on the rotunda and on the north and east building elevations; and retaining wall material. Additional conversation took place regarding the following: flooring options in the public lobby; eliminating plumbing and fixtures in the private water closet; flooring in the server room and EOC/Training room; ceiling and wall options in the Council Chambers; brick in lieu of limestone in the public lobby; wall tile in locker rooms and restrooms; and landscaping at the south end of the building. Sam Jones, Landscape Architect with GSBS, advised that if item 42, related to the south landscape buffer, were accepted it would require a variance from the Town's Code of Ordinances. Discussion ensued about PVC piping in lieu of cast iron for below grade sanitary sewer lines; reducing the building size; and reviewing placing the ramping system inside the Council Chambers. Mayor Sanders received consensus from the Council to move forward with the following proposed changes with the understanding that items that were already listed in the accepted column would remain accepted unless specified below: • Accepted 5b — Option No. 2 at the southeast parking delete 14 head end parking spaces, 2,368 square feet of paving and replace with sod; • Rejected 8—To provide 106 linear feet of 8' Lafayette fence in lieu of a 8' masonry; • Accepted 8c — Delete Police Department parking Lafayette fence, gate, mow strip and masonry screen wall; • Accepted 25b — Delete 149 linear feet of front concrete and limestone veneer retaining wall from the east end of the retaining wall; • Accepted 31 — Delete full access flooring at Server Room, EOC/Training 147 and provide 3 recessed raceways at 20'0" in length. Provide 2 power and data location in each conduit; • Accepted 32a — Remove stone veneer at Council 104 accent north wall. Wall to be painted gypsum. Delete wood wainscot paneling and trim at north, east, south and west elevations of both Council Chambers 103 and Council 104; • Accepted 33 — Provide brick in lieu of limestone at Public Lobby 101 north accent wall and replace brick with sheetrock making the total in the accepted column $8,887; • Accepted 35 — Delete new plants and shrubs at the south end of the building for a total of 8,113 square feet. Delete 2 ornamental and 8 canopy trees. Areas to be replace with sod (with a note to do later); and • Accepted 42 — South landscape buffer (code variance) reduce two planting areas south of parking lot, remove 8 trees, 188 shrubs, 97 shrubs, and replace with turf. Mayor Sanders received consensus to budget $100,000 from the drainage fund to be used towards drainage infrastructure. Mike Freeman, President with Steele & Freeman, commented that they will continue to be competitive and that there is potential for costs to go down further once bids are received. David Marsh, Vice President of Preconstruction with Steele & Freeman, Inc., and Nick Palluth, Associate with GSBS, were available to answer any questions. Town Council Minutes February 23, 2016 Page 3 of 7 Town Council Page 11 of 393 Meeting Date: March 22, 2016 RECESSED AT 10:02 P.M. FOR A BREAK RECONVENED AT 10:11 P.M. INTO SPECIAL SESSION 6. Consider and take appropriate action regarding a Resolution relating to the giving of Notice of Intention to issue Town of Trophy Club, Texas combination tax and revenue Certificates of Obligation, Series 2016; and providing an effective date. Andrew Friedman, Managing Director with SAMCO Capital Markets (the Town's Financial Advisor), was present to address any questions. Motion: Motion made by Council Member Kurtz, seconded by Council Member Reed, to approve Resolution No. 2016-04, relating to the giving of Notice of Intention to issue Town of Trophy Club, Texas combination tax and revenue Certificates of Obligation, Series 2016; and providing an effective date. Motion passed unanimously. Consider and take appropriate action regarding a Concessionaire Agreement between the Town and Marshall Creek Ranch for the use of trails within Trophy Club Park for equestrian purposes; and authorizing the Mayor or his designee to execute all necessary documents. Motion: Motion made by Council Member Reed, seconded by Mayor Pro Tem Lamont, to approve a Concessionaire Agreement between the Town and Marshall Creek Ranch for the use of trails within Trophy Club Park for equestrian purposes; and authorizing the Mayor or his designee to execute all necessary documents. Council Member Rowe commented that he believed that the schedule of fees should be utilized as opposed to having an agreement in place because weather situations could negatively impact her business. Shandra Doran, 2228 Galloway Boulevard, Owner of Marshall Creek Ranch, stated that her business took a huge hit last year because of the weather. She advised that she initially had proposed that the Council consider entering into a Concessionaire's Agreement on September 8, 2015, because she would have to raise her prices if she had to pay the per horse fee. She requested that the Council approve a flat rate concessionaire's fee that she could afford, which would be approximately $500 to $600 a month. Council Member Shoffner commented that he was mainly concerned when large groups of riders, for example birthday parties, are on the trails because they have the most negative impact on the trail system. He was in favor that the $3 per horse entry rate be applied only to riders that she charged a pass through rate, which would exclude herself and her volunteers. Additionally, he advised that the fees collected could only be applied to mitigating Trophy Club Park, which would be of benefit to her business. Discussion ensued regarding that if her business had a bad year and she was being charged a flat rate, it could be to her disadvantage. Additional conversation took place that the $3 per horse entry rate for Marshall Creek Ranch would be based on their honor system for only paid riders. Parks and Recreation Director Adams advised that it could be of benefit to change the Concessionaire's Agreement to reflect the $3 per horse entry rate, excluding Marshall Creek Ranch volunteers, that way it would give him a way to differentiate between paid riders and their volunteers. Discussion took place that the fee being charged is an impact fee and should be handled through the established schedule of fees, and that Mrs. Doran will provide her monthly reports of paid riders. The vote was taken. Motion failed for lack of majority 2-5-0 with Council Members Parrow and Kurtz voting for, and Mayor Sanders, Mayor Pro Tem Lamont, and Council Members Reed, Rowe, and Shoffner voting against. Town Council Minutes February 23, 2016 Page 4 of 7 Town Council Page 12 of 393 Meeting Date: March 22, 2016 8. Consider and take appropriate action regarding soccer bleachers Harmony Park; discussion of same. Assistant Town Manager/CFO Glickman advised that currently there are eight sets of aluminum bleachers and eight sets of wood bleachers at Harmony Park. He stated that the Greater Northwest Soccer Association requested to have some time to notify their players that the bleachers will be removed so they will be prepared to bring their own chairs. Council Member Shoffner commented that he was in favor of eliminating the wood bleachers and allowing the Soccer Association to determine if they wanted to keep or move the aluminum bleachers. Council Member Reed spoke in favor of removing all bleachers in order to help maintain the parks. Motion: Motion made by Council Member Shoffner, seconded by Mayor Sanders, to remove all wood bleachers immediately and keep the aluminum bleachers allowing the Soccer Association to move them were needed. Motion carried 4-3-0 with Mayor Sanders and Council Members Rowe, Kurtz, and Shoffner voting for, and Mayor Pro Tem Lamont and Council Members Parrow and Reed voting against. 9. Consider and take appropriate action regarding Parks and Recreation Board recommendations for non-resident and business use fees at Town aquatic facilities and provide direction to staff regarding related ordinance amendments. Main Motion: Motion made by Mayor Pro Tem Lamont, seconded by Council Member Shoffner, to instruct Staff to notify the general public that non-residents of Trophy Club and businesses located outside of Trophy Club will no longer be allowed to purchase memberships and/or daily entrance fees for the Trophy Club pool facilities, and to instruct Staff to bring back at the next Council meeting a financial report on the incoming expenses of the operation of the Town facilities to discuss the pool fees. Discussion took place to allow for a system for residents to be able to buy passes for their guests. Motion to Amend: Motion to Amend made by Council Member Shoffner, seconded by Council Member Reed, to remove the non- resident fee structure and maintain the current fee structure for residents and guests only. Town Manager Seidel advised that Staff is wrapping up the Summer programming brochure for recreational activities and requested guidance on how to inform the residents of the proposed changes to the community pool fees. Council Member Shoffner stated that the simplest way to communicate in the Town's brochure was to state that Trophy Club residents and their guests are allowed to use the pool only. Modified Motion to Amend: Council Member Shoffner and Council Member Reed agreed to modify the Motion to Amend to state: to remove the non-resident fee structure and maintain the current fee structure for residents and guests only, with the ability for residents to purchase daily passes for their guests. Motion to Amend the Amendment: Motion to Amend the Amendment made by Council Member Kurtz, seconded by Mayor Pro Tem Lamont, to allow five season passes with the purchase of a family pass. Motion passed unanimously. Town Council Minutes February 23, 2016 Page 5 of 7 Town Council Page 13 of 393 Meeting Date: March 22, 2016 The vote for the Motion to Amend as Amended was taken, to remove the non-resident fee structure and maintain the current fee structure for residents and guests only, with the ability for residents to purchase daily passes for their guests; and to allow five season passes with the purchase of a family pass. Motion passed unanimously. Mayor Pro Tem Lamont agreed to modify the Main Motion to state: to instruct Staff to notify the general public that non-residents of Trophy Club and businesses located outside of Trophy Club will no longer be allowed to purchase memberships and/or daily entrance fees for the Trophy Club pool facilities. Motion to Amend: Motion to Amend made by Council Member Shoff ner, seconded by Council Member Rowe, that a family pass be provided to every board, commission, and corporation member in Trophy Club, including the Council. Motion passed unanimously. The vote for the Main Motion as Amended was taken, to instruct Staff to notify the general public that non- residents of Trophy Club and businesses located outside of Trophy Club will no longer be allowed to purchase memberships and/or daily entrance fees for the Trophy Club pool facilities; to remove the non-resident fee structure and maintain the current fee structure for residents and guests only, with the ability for residents to purchase daily passes for their guests; and to allow five season passes with the purchase of a family pass; and that a family pass be provided to every board, commission, and corporation member in Trophy Club, including the Council. Motion passed unanimously. 10. Consider and take appropriate action regarding proposed amendments to the Town Council Rules of Procedure and provide direction to staff regarding related ordinance amendments. A) Consider and take appropriate action regarding an Ordinance adopting various amendments to Division 2, "Meetings and Rules of Procedure" of Article 1.03, "Town Council" of Chapter 1, "General Provisions" of the Code of Ordinances of the Town of Trophy Club to make changes to the rules and procedures of the Town Council; and providing an effective date. Discussion took place to re-insert the previous Section 1.03.038, Parliamentary motions and precedence, and insert Council Member Shoff ner's suggestions as guidelines where appropriate. Council Member Parrow provided suggestions where he felt the guidelines could be incorporated into Section 1.03.038, Parliamentary motions and precedence. Mayor Sanders requested that Council Member Parrow work with Staff to distribute the proposed changes to the Council and be placed on the March 8, 2016 Council agenda for consideration. Town Manager Seidel discussed the last sentence of subsection a, Agenda, of Section 1.03.035, Order of business, and inquired if an agenda item that was staff initiated be required to have the first initial and last name of that staff member. Council Member Rowe commented that it would be appropriate to just state that the item was from Staff. No action was taken on this item. 11. Town Council Liaison Updates; discussion of same: *Parks and Recreation Board, February 15, 2016 Council Liaison - Council Member Philip Shoffner Provided update, no action taken, just discussion. Town Council Minutes February 23, 2016 Page 6 of 7 Town Council Page 14 of 393 Meeting Date: March 22, 2016 12. Town Manager Seidel's update regarding the following; discussion and provide input regarding same. *Town Hall Groundbreaking *Early Voting for Primary Election *Senior Court Clerk Town Manager Seidel updated the Council and addressed questions, no action taken, update only. 13. Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular Session Council Agenda for March 8, 2016 meeting; and discussion of the Town Council Future Agenda Items list. This item allows Council to request the placement of items on upcoming agendas when the topic of discussion requires research and review that cannot be accomplished in the time frame between regular Council meetings. However, a Council Member may request that an item be placed on the next regularly scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda items must comply with Charter requirements. Mayor Sanders requested to add the following item to the Town Council Future Agenda Items list: Discussion of Trophy Club Park concept plan. ADJOURN Motion made by Council Member Kurtz, seconded by Council Member Rowe, to adjourn. Motion carried unanimously. Meeting adjourned at 11:44 p.m. Holly Fimbres, Town Secretary/RMC) Town of Trophy Club, Texas Town Council Minutes C. Nick Sanders, Mayor Town of Trophy Club, Texas February 23, 2016 Page 7 of 7 Town Council Page 15 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-139-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a request by the Trophy Club Women's Club for a Temporary Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2016, Case TUP-16-007. Attachments: Staff Report - Temporary Use Permit.odf Exhibit A - Event Request from Trophy Club Women's Club.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding a request by the Trophy Club Women's Club for a Temporary Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2016, Case TUP-16-007. Town Council Page 16 of 393 Meeting Date: March 22, 2016 TOWN OF T C C, TROPHY CLUB 100 Municipal Drive •Trophy Club, Texas 76262 To: Mayor and Town Council From: Ron Ruthven, Town Planner CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: Case #TUP-16-007 Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding a request by the Trophy Club Women's Club for a Temporary Use Permit - Special Privilege Request to allow two community garage sales in calendar year 2016, Case TUP-16-007. Explanation: The applicant, Trophy Club Women's Club, is requesting permission to hold two community- wide garage sales events in Trophy Club in calendar year 2016. The Women's Club submitted a "Temporary Use Application" and was given to the Community Development Department for placement on a P&Z and Council agenda for consideration of a "Special Privilege" request. The Town of Trophy Club Code of Ordinances provides the following requirements for community garage sales by a Temporary Use Permit: Chapter 13 -Zoning, Section 5.01 -Temporary Uses E. Community Garage Sale by Special Privilege: Upon approval by the Town Council, after recommendation by the Planning and Zoning commission, a community garage sale shall be permitted by Special Privilege to civic organizations or non-profit organizations. Such events shall not occur more than twice annually, and each event shall be one day in duration. Approval of said Special Privilege shall be condition to prior approval of operations of the event and the proposed locations of the garage sale sites by the Town Department of Public Safety. The Spring garage sales event will be held on Saturday, April 30, 2016 and the Fall garage sales event will occur on Saturday, October 1, 2016. No alternate rain dates have been planned or requested. The Trophy Club Women's Club is requesting that the event be allowed from 8:00 a.m. to 2:00 p.m. for the above mentioned dates. Planning And Zoning Commission Recommendation: The Planning and Zoning Commission considered this item on March 10, 2016. The Commission voted to approve this item (6-0). Page 1 of 2 Town Council Page 17 of 393 Meeting Date: March 22, 2016 Staff Review And Recommendation: Staff recommends approval as requested, with any operational conditions of approval as recommended by the Planning and Zoning Commission and approved by the Town Council. Staff recommends approval. Attachment: • Exhibit A— Event Request from Trophy Club Women's Club Page 2 of 2 Town Council Page 18 of 393 Meeting Date: March 22, 2016 Exhibit A Ron Ruthven Town of Trophy Club 100 Municipal Dr. Trophy Club, TX 76262 Friday January 28, 2016 Dear Mr. Ruthven: Trophy Club Women's Club Garage Sale Chair Susan Mills 2630 Kingsford Ln. Trophy Club, TX 76262 281-543-1587 The Trophy Club Women's Club (TCWC) would like to acknowledge and accept the dates provide by the town for the TCWC 2 garage sale dates, set for the 2016 year. Saturday, April 30, 2016 as well as Saturday, October 1, 2016 We fully understand that these dates are rain or shine and cannot be moved to another time/date. We appreciate your time and patience in working with us, as we try to raise more scholarship money. Please let me know should you have questions or concerns regarding the set dates for the garage sale in 2016. Regards, Susan Mills Susan mills Town Council Page 19 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-140-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding financial and variance report dated February 2016. Attachments: February Financial Report FY 15-16.pdf All Fund Budget Report 2.29.16.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding financial and variance report dated February 2016. Town Council Page 20 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT GENERAL FUND SUMMARY Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Other Sources Original Revised Budget Year -to -Date Variance % Received Budget ransfers In $ 111,000 $ 111,000 $ 27,750 (83,250) 25% Total Available Resources $ 9,124,800 $ 9,124,800 $ 6,699,802 $ (2,424,998) 73% Original Revenues Revised Budget Year -to -Date Variance % Received Budget Property Tax $ 5,801,544 $ 5,801,544 $ 5,609,229 $ (192,315) 97% Licenses and Permits 558,606 558,606 332,306 (226,300) 59% Franchise Fees 947,257 947,257 238,225 (709,032) 25% Sales Tax 753,125 753,125 355,336 (397,789) 47% Fines and Fees 420,359 420,359 61,132 (359,227) 15% Charges for Service 274,909 274,909 60,170 (214,739) 22% Investment Income 18,000 18,000 7,825 (10,175) 43% Miscellaneous Income 240,000 240,000 7,828 (232,172) 3% Total Revenues $ 9,013,800 $ 9,013,800 $ 6,672,052 $ (2,341,748) 74% Other Sources Original Revised Budget Year -to -Date Variance % Received Budget ransfers In $ 111,000 $ 111,000 $ 27,750 (83,250) 25% Total Available Resources $ 9,124,800 $ 9,124,800 $ 6,699,802 $ (2,424,998) 73% Other Uses Original Revised Budget Year -to -Date Variance % Used Budget ransfers Out $ 385,000 $ 385,000 $ (385,000) 0% Total Outflows of Resources $ 9,041,309 $ 9,041,309 $ 3,060,998 $ 5,210,311 34% Town Council Page 22 of 393 Meeting Date: March 22, 2016 Original Expenditures Revised Budget Year -to -Date Variance % Used Budget Manager's Office $ 843,529 $ 843,529 $ 329,688 $ 513,841 39% Legal 196,972 196,972 68,632 128,340 35% Police 2,352,871 2,352,871 933,183 1,419,688 40% Emergency Medical Services 916,059 916,059 355,254 560,805 39% Streets 420,120 420,120 128,706 291,414 31% Parks 1,388,795 1,388,795 435,697 953,098 31% Recreation 658,647 658,647 96,929 561,718 15% Community Events 31,881 31,881 9,986 21,895 31% Community Development 582,726 582,726 202,489 380,237 35% Finance 410,419 410,419 166,598 243,821 41% Municipal Court 87,077 87,077 31,334 55,743 36% Human Resources 123,872 123,872 61,795 62,077 50% Information Services 531,262 531,262 170,653 360,609 32% Facilities Maintenance 112,079 112,079 70,054 42,025 63% Total Expenditures $ 8,656,309 $ 8,656,309 $ 3,060,998 $ 5,595,311 35% Other Uses Original Revised Budget Year -to -Date Variance % Used Budget ransfers Out $ 385,000 $ 385,000 $ (385,000) 0% Total Outflows of Resources $ 9,041,309 $ 9,041,309 $ 3,060,998 $ 5,210,311 34% Town Council Page 22 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT GENERAL FUND SUMMARY CONTINUED Based on Fiscal Year 2016 Adopted Budget. 120, 000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 General Fund Sales Tax Receipts OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP FY 2015 FY 2016 Town Council Page 23 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget Revised Budget Year -to -Date Reserve Fund balance Budget Budget Beginning fund balance $ 3,662,226 $ 3,662,226 $ 3,662,226 + Net increase (Decrease) 83,491 83,491 3,638,804 Ending Fund Balance $ 3,745,717 $ 3,745,717 $ 7,301,030 Based on Fiscal Year 2016 Adopted Budget. 120, 000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 General Fund Sales Tax Receipts OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP FY 2015 FY 2016 Town Council Page 23 of 393 Meeting Date: March 22, 2016 Original Fund Balance Detail Budget Revised Budget Year -to -Date Reserve Fund balance (30% of Total Expenditures) $ 2,596,893 $ 2,596,893 $ 918,299 Assigned Fund Balance - Committed Fund Balance 166,000 166,000 166,000 Unassigned Fund Balance in Excess (Deficit) of 30% 982,825 982,825 6,216,730 Total Fund balance $ 3,745,718 $ 3,745,718 $ 7,301,030 Based on Fiscal Year 2016 Adopted Budget. 120, 000.00 100,000.00 80,000.00 60,000.00 40,000.00 20,000.00 0.00 General Fund Sales Tax Receipts OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP FY 2015 FY 2016 Town Council Page 23 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS Year -to -Date February 2016 1 Percent of Budget Year Transpired: 42% Category Personnel Services & Supplies Capital Total Original Budget $ 6,245,821 2,194,625 215,863 $ 8,656,309 Revised Budget $ 6,245,821 2,194,625 215,863 $ 8,656,309 Year -to -Date $ 2,313,198 $ 735,557 12,244 $ 3,060,998 $ Variance % Used 3,932,623 37% 1,459,068 34% 203,619 6% 5,595,311 35% Legal Services for Personnel Policy updates. Manager's Office Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 689,144 154,385 $ 689,144 $ 154,385 266,330 $ 63,357 422,814 91,028 39% 41% Total $ 843,529 $ 843,529 $ 329,688 $ 513,841 39% Legal Services for Personnel Policy updates. Software for policy manual updates; annual communications agreement. Legal Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 165,480 31,492 $ 165,480 31,492 $ 64,597 $ 4,036 100,883 27,456 39% 13% Total $ 196,972 $ 196,972 $ 68,632 $ 128,340 35% Software for policy manual updates; annual communications agreement. Police Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies Capital $ 2,022,142 284,929 45,800 $ 2,022,142 284,929 45,800 $ 798,262 $ 130,105 4,817 1,223,880 154,824 40,983 39% 46% 11% Total $ 2,352,871 $ 2,352,871 $ 933,183 $ 1,419,688 40% Software for policy manual updates; annual communications agreement. Town Council Page 24 of 393 Meeting Date: March 22, 2016 EMS Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies Capital $ 793,590 104,469 18,000 $ 793,590 104,469 18,000 $ 319,444 $ 35,810 - 474,146 68,659 18,000 40% 34% 0% Total $ 916,059 $ 916,059 $ 355,254 $ 560,805 39% Town Council Page 24 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS CONTINUED Year -to -Date February 2016 1Percent of Budget Year Transpired: 42% Community Events Category Original Budget Revised Budget Year -to -Date Variance % Used Services & Supplies $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Total $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Streets Category Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 220,656 199,464 $ 220,656 199,464 $ 72,327 $ 56,379 148,329 143,085 33% 28% Total $ 420,120 $ 420,120 $ 128,706 $ 291,414 31% Community Events Category Original Budget Revised Budget Year -to -Date Variance % Used Services & Supplies $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Total $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Parks Category Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies Capital $ 786,327 579,868 22,600 $ 786,327 579,868 22,600 $ 268,927 $ 160,521 6,249 517,400 419,347 16,351 34% 28% 28% Total $ 1,388,795 $ 1,388,795 $ 435,697 $ 953,098 31% Community Events Category Original Budget Revised Budget Year -to -Date Variance % Used Services & Supplies $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Total $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Recreation Category Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies Capital $ 417,042 161,605 80,000 $ 417,042 161,605 80,000 $ 77,341 $ 19,588 - 339,701 142,018 80,000 19% 12% 0% Total $ 658,647 $ 658,647 $ 96,929 $ 561,718 15% Community Events Category Original Budget Revised Budget Year -to -Date Variance % Used Services & Supplies $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Total $ 31,881 $ 31,881 $ 9,986 $ 21,895 31% Town Council Page 25 of 393 Meeting Date: March 22, 2016 Community Development Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 451,227 131,499 $ 451,227 $ 173,891 $ 131,499 28,599 277,337 102,900 39% 22% Total $ 582,726 $ 582,726 $ 202,489 $ 380,237 35% Town Council Page 25 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT DEPARTMENTAL BUDGET REPORTS CONTINUED Year -to -Date February 2016 1Percent of Budget Year Transpired: 42% Employee relations budget primarily used for Holiday Party and employee service recognition, tuition reimbursement disbursement after fall semester. Finance Category Original Budget Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 285,126 125,293 $ 285,126 125,293 $ 109,094 $ 57,504 176,032 67,789 38% 46% Total $ 410,419 $ 410,419 $ 166,598 $ 243,821 41% Employee relations budget primarily used for Holiday Party and employee service recognition, tuition reimbursement disbursement after fall semester. Municipal Court Category Original Budget Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 77,388 9,689 $ 77,388 $ 9,689 28,400 $ 2,935 48,988 6,754 37% 30% Total $ 87,077 $ 87,077 $ 31,334 $ 55,743 36% Employee relations budget primarily used for Holiday Party and employee service recognition, tuition reimbursement disbursement after fall semester. Human Resources Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies $ 119,557 4,315 $ 119,557 $ 57,245 $ 4,315 4,550 62,312 48%` (235) 105% Total $ 123,872 $ 123,872 $ 61,795 $ 62,077 50% Employee relations budget primarily used for Holiday Party and employee service recognition, tuition reimbursement disbursement after fall semester. Facilities Maintenance Category Original Budget Revised Budget Year -to -Date Variance % Used Services & Supplies $ 112,079 $ 112,079 $ 70,054 $ 42,025 63%` Total $ 112,079 $ 112,079 $ 70,054 $ 42,025 63% Due to annual insurance prepayment which was $5,126 less than budgeted amount. Town Council Page 26 of 393 Meeting Date: March 22, 2016 Information Services Category Original Budget Revised Budget Year -to -Date Variance % Used Personnel Services & Supplies Capital $ 218,142 263,657 49,463 $ 218,142 $ 263,657 49,463 77,340 $ 92,134 1,178 140,802 171,522 48,285 35% 35% 2% Total $ 531,262 $ 531,262 $ 170,653 $ 360,609 32% Facilities Maintenance Category Original Budget Revised Budget Year -to -Date Variance % Used Services & Supplies $ 112,079 $ 112,079 $ 70,054 $ 42,025 63%` Total $ 112,079 $ 112,079 $ 70,054 $ 42,025 63% Due to annual insurance prepayment which was $5,126 less than budgeted amount. Town Council Page 26 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT DEBT SERVICE FUND Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Original Revised Other Sources BudgetYear-to-Date Variance % Received Budget Transfers In $ 87,206 $ 87,206 $ 16,238 $ 70,968 19% Total $ 87,206 $ 87,206 $ 16,238 $ 70,968 19% Expenditures Original Revised Year -to -Date Variance % Used Revenues $ 1,339,500 $ 1,339,500 $ Variance % Received 28% Budget BudgetYear-to-Date 383,067 $ 197,423 Property Tax $ 1,704,718 $ 1,704,718 $ 1,648,535 $ (56,183) 97% Interest Income 250 250 786 536 314% Total Revenue $ 1,704,968 $ 1,704,968 $ 1,649,321 $ (55,647) 97% Original Revised Other Sources BudgetYear-to-Date Variance % Received Budget Transfers In $ 87,206 $ 87,206 $ 16,238 $ 70,968 19% Total $ 87,206 $ 87,206 $ 16,238 $ 70,968 19% Expenditures Original Budget Revised Budget Year -to -Date Variance % Used Principal Payments $ 1,339,500 $ 1,339,500 $ 370,000 $ 969,500 28% Interest Payments 383,067 383,067 $ 197,423 185,645 52% Paying Agent Fees 4,500 4,500 $ 750 3,750 17% Total Expenditures $ 1,727,067 $ 1,727,067 $ 568,173 $ 1,158,895 33% Based on Fiscal Year 2016 Adopted Budget. Town Council Page 27 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Year -to -Date Budget g Budget g Beginning Fund Balance $ 105,367 $ 105,367 $ 105,367 +Net Increase (Decrease) 65,107 65,107 1,097,387 Ending Fund Balance $ 170,474 $ 170,474 $ 1,202,754 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 27 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT CAPITAL PROJECTS FUND Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Revenues OrigBudget Revised Variance % Received g Budget Interest Income $ 100 $ 100 $ 1,396 $ 1,296 1396% Total $ 100 $ 100 $ 1,396 $ 1,296 1396% Original Revised Revised Fund Balance Other Sources Budget g Year -to -Date Variance % Received Bud et g Bud et g +Net Increase (Decrease) 1,286,696 1,286,696 Bond Proceeds $ 9,750,000 $ 9,750,000 $ - $ (9,750,000) 0% Transfer In $ 385,000 $ 385,000 $ - $ (385,000) 0% Total $ 10,135,000 $ 10,135,000 $ - $ (10,135,000) 0% Expenditures Original Revised Year -to -Date Variance % Used Budget Budget Capital Outlay 8,848,404 8,848,404 801,044 (8,047,360) 9% Total $ 8,848,404 $ 8,848,404 $ 801,044 _$ (8,047,360) 9% ncludes Town Hall construction planning costs. lased on Fiscal Year 2016 Adopted Budget. Town Council Page 28 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget g Budget g Year -to -Date Beginning Fund Balance $ 1,293,027 $ 1,293,027 $ 1,293,027 +Net Increase (Decrease) 1,286,696 1,286,696 (799,649) Ending Fund Balance $ 2,579,723 $ 2,579,723 $ 493,378 lased on Fiscal Year 2016 Adopted Budget. Town Council Page 28 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT TROPHY CLUB PARK FUND Original Revised Year -to -Date February 2016 Expenses Percent of Budget Year Transpired: 42% Year Original Variance Revised Revenue Budget g Year -to -Date Variance %Received Salaries $ gud g et $ Budget g $ 12,611 Park Revenue $ 165,000 $ 165,000 $ 9,651 $ (155,349) 6% Interest Income $ - $ - $ - $ - N/A Total Revenue $ 165,000 $ 165,000 $ 9,651 $ (155,349) 6% Includes new brochure holders and message boards. Total Expenses $ 153,006 $ 153,006 $ 41,094 $ 111,912 27% Town Council Page 29 of 393 Meeting Date: March 22, 2016 Original Revised Expenses Year -to -Date Variance %Used gud g et Budget g Salaries $ 45,544 $ 45,544 $ 12,611 $ 32,933 28% Longevity 204 204 204 - 100% Stipend 300 300 300 - 100% Retirement 3,504 3,504 1,346 2,158 38% Medical Insurance 3,000 3,000 1,059 1,941 35% Dental Insurance 233 233 83 150 35% Vision Insurance 32 32 12 20 36% Life Insurance & Other 239 239 77 162 32% Social Security Taxes 2,836 2,836 765 2,071 27% Medicare Taxes 668 668 179 489 27% Unemployment Taxes 306 306 18 288 6% Workman's compensation 1,094 1,094 - 1,094 0% Total Personnel Services $ 57,960 $ 57,960 $ 16,651 $ 41,309 29% Professional Outside Services $ 2,500 $ 2,500 $ - $ 2,500 0% Auditing 1,000 1,000 - 1,000 0% Software & Support 7,241 7,241 3,628 3,613 50% Advertising 1,235 1,235 120 1,115 10% Service Charges & Fees 8,495 8,495 3,900 4,595 46% Electricity 2,800 2,800 875 1,925 31% Water 1,747 1,747 853 894 49% Telephone 1,900 1,900 674 1,226 35% Communication/Pagers/Mobiles 933 933 482 451 52% Insurance 1,200 1,200 - 1,200 0% Property Maintenance 10,500 10,500 3,044 7,456 29% Equipment Maintenance 2,384 2,384 1,455 929 61% Independent labor 26,600 26,600 1,860 24,740 7% Portable Toilets 3,644 3,644 2,017 1,627 55% Dues & Membership 250 250 - 250 0% Travel & Per Diem 492 492 - 492 0% Office Supplies 1,044 1,044 10 1,034 1% Postage 327 327 34 293 10% Fuel 1,250 1,250 168 1,082 13% Uniforms 520 520 313 207 60% Community Events 14,900 14,900 1,873 13,027 13% Small tools 1,200 1,200 - 1,200 0% Furniture/Equipment <$5,000 1,920 1,920 3,110 (1,190) 162% Maintenance Supplies 464 464 23 441 5% Miscellaneous Expense 500 500 - 500 0% Total Services & Supplies $ 95,046 $ 95,046 $ 24,443 $ 70,603 26% Includes new brochure holders and message boards. Total Expenses $ 153,006 $ 153,006 $ 41,094 $ 111,912 27% Town Council Page 29 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT TROPHY CLUB PARK FUND CONTINUED Other Uses Original Revised Year -to -Date Variance % Used Budget Budget 'ark Administration Transfer $ 8,000 $ 8,000 $ 2,000 $ 6,000 25% 'otal Other Uses $ 8,000 $ 8,000 $ 2,000 $ 6,000 25% Working Capital Year -to -Date Operating Days Beginning Working Capital $ (70,458) (158) +Net Increase (Decrease) (33,443) (75) Ending Working Capital $ (103,901) (232) Based on Fiscal Year2016Adopted Budget Town Council Page 30 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT �1111to] :] LTA III :L11►/_Th:lljIIIIII C7III ►III Year -to -Date February 2016 1 Percent of Budget Year Transpired 42% Original Revised Other Uses et Budget Year -to -Date Variance %Used gud g g Transfer to Debt Service $ 62,206 $ 62,206 $ 3,738 $ 58,468 6% Total Other Uses $ 62,206 $ 62,206 $ 3,738 $ 58,468 6% Working Capital Year -to -Date Operating Days Beginning Working Capital $ 201,768 168 +Net Increase (Decrease) (32,149) (27) Ending Working Capital $ 169,619 141 Based on Fiscal Year 2016 Adopted Budget. Original Revised Drainage Capital Projects Revenue Year -to -Date Year -to -Date Variance % Received Funding Source Bud g et Budget g 2013 CO Proceeds $ 206,139 Storm Drainage Fees $ 414,700 $ 414,700 $ 172,771 $ (241,929) 42% Interest Income 100 100 275 175 275% Total Revenue $ 414,800 $ 414,800 $ 173,046 $ (241,754) 42% Original Revised Other Uses et Budget Year -to -Date Variance %Used gud g g Transfer to Debt Service $ 62,206 $ 62,206 $ 3,738 $ 58,468 6% Total Other Uses $ 62,206 $ 62,206 $ 3,738 $ 58,468 6% Working Capital Year -to -Date Operating Days Beginning Working Capital $ 201,768 168 +Net Increase (Decrease) (32,149) (27) Ending Working Capital $ 169,619 141 Based on Fiscal Year 2016 Adopted Budget. Original Revised Drainage Capital Projects Expenses Year -to -Date Year -to -Date Variance % Used Funding Source gud g et Budget g 2013 CO Proceeds $ 206,139 Operating Expenses 195,303 195,303 37,851 157,452 19% Debt Service 175,400 175,400 163,606 11,794 93% Total Expenses $ 370,703 $ 370,703 $ 201,457 $ 169,246 54% Original Revised Other Uses et Budget Year -to -Date Variance %Used gud g g Transfer to Debt Service $ 62,206 $ 62,206 $ 3,738 $ 58,468 6% Total Other Uses $ 62,206 $ 62,206 $ 3,738 $ 58,468 6% Working Capital Year -to -Date Operating Days Beginning Working Capital $ 201,768 168 +Net Increase (Decrease) (32,149) (27) Ending Working Capital $ 169,619 141 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 31 of 393 Meeting Date: March 22, 2016 Original Revised Drainage Capital Projects Year -to -Date Budget g Budget g Funding Source 2013 CO Proceeds $ 206,139 $ 206,139 $ 139,996 Operating Funds 36,488 36,488 - Project Detail Indian Creek - - $ - Timber Ridge/Fresh Meadow - - - Cypress Court Drainage Inlets (20,000) (20,000) 86,922 Pin Oak Court (51,260) (51,260) - Pebble Beach Drive (71,367) (71,367) 53,075 Broadway Creek Improvements - and Amenity Lake Slopes (100,000) (100,000) Remaining Funding $ - $ - $ - Town Council Page 31 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT CRIME CONTROL PREVENTION DISTRICT Year -to -Date February 2016 1 Percent of Budget Year Transpired: 42% Original Revised Revised Revenue Expenditures Budget g Variance % Received Bud g et BudgetYear-to-Date $ 38,491 Budget Sales Tax $ 186,433 $ 186,433 $ 82,807 $ (103,626) 44% Interest Income - - 34 34 N/A Total Revenue $ 186,433 $ 186,433 $ 82,841 $ (103,592) 44% (ehicle purchased with prior year encumbrance, as well as digital portable radios. Original Revised Fund Balance Expenditures Budget g Year -to -Date Year -to -Date Variance % Used $ 38,491 Budget Budget 4,033 4,033 Services & Supplies $ 57,400 $ 57,400 $ 6,618 $ 50,782 12% Capital Expenses 125,000 125,000 84,458 40,542 68% Total Expenditure $ 182,400 $ 182,400 $ 91,075 $ 91,325 50% (ehicle purchased with prior year encumbrance, as well as digital portable radios. 3ased on Fiscal Year 2016 Adopted Budget. Town Council Page 32 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget g Budget g Year -to -Date Beginning Fund Balance $ 38,491 $ 38,491 $ 38,491 +Net Increase (Decrease) 4,033 4,033 (8,234) Ending Fund Balance $ 42,524 $ 42,524 $ 30,257 3ased on Fiscal Year 2016 Adopted Budget. Town Council Page 32 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT STREET MAINTENANCE SALES TAX FUND Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Original Revised RevisedYear-to-Dateug Revenue Bdsetl Variance % Received Budget BudgetYear-to-Date $ 49,584 $ 49,584 Sales Tax $ 182,554 $ 182,554 $ 86,095 $ (96,459) 47% Interest Income $ - $ - $ 17 $ 17 N/A Total Revenue $ 182,554 $ 182,554 $ 86,111 $ (96,459) 47% Expenditures Original Revised Year -to -Date Variance % Used Budget Budget Operating Expenditures $ 160,412 $ 160,412 $ 36,570 $ 113,402 23% Total Expenses $ 160,412 $ 160,412 $ 36,570 $ 123,842 23% Original Revised Other Uses BudgetYear-to-Date Variance % Used Budget Transfer To Debt Service $ 25,000 $ 25,000 $ 12,500 $ 12,500 50% Total Other Uses $ 25,000 $ 25,000 $ 12,500 $ 12,500 50% Based on Fiscal Year 2016 Adopted Budget. Town Council Page 33 of 393 Meeting Date: March 22, 2016 RevisedYear-to-Dateug Fund Balance Bdsetl g Beginning Fund Balance $ 49,584 $ 49,584 $ 49,584 +Net Increase (Decrease) (2,858) (2,858) 37,042 Ending Fund Balance $ 46,726 $ 46,726 $ 86,626 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 33 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT COURT TECHNOLOGY FUND Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Original Revised Revenue BudgetYear-to-Date Variance % Received Budget Fines & Fees $ 4,000 $ 4,000 $ 1,441 $ (2,559) 36% Total Revenue $ 4,000 $ 4,000 $ 1,441 $ (2,559) 36% Expenditures Original Revised year -to -Date Variance % Used Budget Budget Purchased Services $ 5,200 $ 5,200 $ 3,124 $ 2,076 60% Total Expenditure $ 5,200 $ 5,200 $ 3,124 $ 2,076 60% 'ncode annual Court Maintenance. 4ased on Fiscal Year 2016 Adopted Budget. Town Council Page 34 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget g Budget g Year -to -Date Beginning Fund Balance $ 21,437 $ 21,437 $ 21,437 +Net Increase (Decrease) (1,200) (1,200) (1,683) Ending Fund Balance $ 20,237 $ 20,237 $ 19,754 4ased on Fiscal Year 2016 Adopted Budget. Town Council Page 34 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT COURT SECURITY FUND Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Original Revised Revenue et BudgetYear-to-Date Variance % Received Bud g Municipal Court Security Fee $ 3,000 $ 3,000 $ 1,081 $ (1,919) 36% Total Revenue $ 3,000 $ 3,000 $ 1,081 $ (1,919) 36% L. Expenditures Original Revised year -to -Date Variance % Used Budget Budget Purchased Services $ - $ - $ 952 $ (952) N/A Total Expenditure $ - $ - $ 952 $ (952) N/A Signage related to gun laws effective January 1, 2016 for Town Hall and Police Department. Original Revised Other Uses et BudgetYear-to-Date Variance % Received Bud g Transfer to General Fund $ 3,000 $ 3,000 $ 750 $ 2,250 25% Total Other Uses $ 3,000 $ 3,000 $ 750 $ 2,250 25% Based on Fiscal Year 2016Adopted Budget. Town Council Page 35 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget g Budget g Year -to -Date Beginning Fund Balance $ 21,793 $ 21,793 $ 21,793 +Net Increase (Decrease) - - (622) Ending Fund Balance $ 21,793 $ 21,793 $ 21,171 Based on Fiscal Year 2016Adopted Budget. Town Council Page 35 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT ECONOMIC DEVELOPMENT COPORATION 4B Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Original Revised Revised Revenue Budget g Variance % Received Bud g et BudgetYear-to-Date Variance % Used Sales Tax $ 365,109 $ 365,109 $ 172,190 $ 192,919 47% Interest Income 450 450 430 20 95% Total Revenue $ 365,559 $ 365,559 $ 172,619 $ 192,940 47% 'C Event Center competitive study. Original Revised Fund Balance Budget g Expenditures Year -to -Date Beginning Fund Balance Year -to -Date Variance % Used +Net Increase (Decrease) Budget Budget 58,353 Ending Fund Balance $ 485,089 Auditing $ 1,000 $ 1,000 $ - $ 1,000 0% Advertising 5,200 5,200 - 5,200 0% Printing 500 500 - 500 0% Schools & Training 1,310 1,310 - 1,310 0% Dues & Membership 1,050 1,050 - 1,050 0% Travel & Per Diem 694 694 375 319 54% Office Supplies 250 250 - 250 0% Miscellaneous Expense 7,950 7,950 - 7,950 0% EDC Projects 3,750 3,750 3,500 250 93% Incentive Programs 140,773 140,773 58,655 82,118 42% Debt Service 208,473 208,473 51,736 156,737 0% Total Expenditures $ 370,950 $ 370,950 $ 114,267 $ 256,683 31% 'C Event Center competitive study. Based on Fiscal Year 2016 Adopted Budget. Town Council Page 36 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget g Budget g Year -to -Date Beginning Fund Balance $ 490,480 $ 490,480 $ 490,480' +Net Increase (Decrease) (5,391) (5,391) 58,353 Ending Fund Balance $ 485,089 $ 485,089 $ 548,833 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 36 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT HOTEL OCCUPANCY Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Based on Fiscal Year 2016 Adopted Budget. Town Council Page 37 of 393 Meeting Date: March 22, 2016 Original Revised Revised Bdsetl ug Revenue Year-to-Date Variance % Received Beginning Fund Balance Bud g et BudgetYear-to-Date year -to -Date 99,195 Hotel Occupancy Tax $ 354,520 $ 354,520 $ 115,643 $ (238,877) 33% Interest income 500 500 299 (201) 60% Total Revenue $ 355,020 $ 355,020 $ 115,942 $ (239,078) 33% Based on Fiscal Year 2016 Adopted Budget. Town Council Page 37 of 393 Meeting Date: March 22, 2016 Original Revised Bdsetl ug Year-to-Date Expenditures Beginning Fund Balance $ 451,931 $ 451,931 year -to -Date 99,195 Variance % Used Ending Fund Balance $ 551,126 Budget $ 524,798 Budget Advertising $ 83,000 $ 83,000 $ - $ 83,000 0% Event Rentals 46,825 46,825 18,075 28,750 39% July 4 Celebration 26,000 26,000 - 26,000 0% Total Expenditures $ 155,825 $ 155,825 $ 18,075 $ 137,750 12% Original Revised Other Uses Variance % Used Bud g et BudgetYear-to-Date Transfer Out $ 100,000 $ 100,000 $ 25,000 $ 75,000 25% Total Other Uses $ 100,000 $ 100,000 $ 25,000 $ 75,000 25% Based on Fiscal Year 2016 Adopted Budget. Town Council Page 37 of 393 Meeting Date: March 22, 2016 Revised Fund Balance Bdsetl ug Year-to-Date g Beginning Fund Balance $ 451,931 $ 451,931 $ 451,931 +Net Increase (Decrease) 99,195 99,195 72,867 Ending Fund Balance $ 551,126 $ 551,126 $ 524,798 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 37 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT RECREATIONAL PROGRAMS Year -to -Date February 2016 Percent of Budget Year Transpired: 42% Revenue BdsetlRevised eised Year -to -Date Variance % Received ug g Recreational Programs $ 8,000 $ 8,000 $ 2,733 $ (5,267) 34% Total Revenue $ 8,000 $ 8,000 $ 2,733 $ (5,267) 34% Expenditures Original Revised year -to -Date Variance % Used Budget Budget Recreational Programs $ 8,000 $ 8,000 $ 1,579 $ 6,421 20% Total Expenditures $ 8,000 $ 8,000 $ 1,579 $ 6,421 20% Based on Fiscal Year 2016 Adopted Budget. Town Council Page 38 of 393 Meeting Date: March 22, 2016 igi Original Revisd Year Fund Balance etl -to -Date Budget Budget Beginning Fund Balance $ 2,812 $ 2,812 $ 2,812 +Net Increase (Decrease) - - 1,154 Ending Fund Balance $ 2,812 $ 2,812 $ 3,966 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 38 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT TIRZ #1 Year -to -Date February 2016 1 Percent of Budget Year Transpired: 42% Original Revised Revised Revenue Budget Year -to -Date Variance % Received Budget Budget $ 8,291 $ 8,291 Propety Tax $ 6,095 $ 6,095 $ - $ (6,095) 0% Sales Tax 1,000 1,000 - $ (1,000) 0% Total Revenue $ 7,095 $ 7,095 $ - $ (7,095) 0% Expenditures Original Revised year -to -Date Variance % Used Budget Budget Incentive Programs $ - $ - $ 125,097 $ (125,097) N/A Total Expenditures $ - $ - $ 125,097 $ (125,097) N/A ,)frostructure costs for Bread Winners Caf e. Based on Fiscal Year 2016 Adopted Budget. Town Council Page 39 of 393 Meeting Date: March 22, 2016 Original Revised Fund Balance Budget Budget Year -to -Date Beginning Fund Balance $ 8,291 $ 8,291 $ 8,291 +Net Increase (Decrease) 7,095 7,095 (125,097 Ending Fund Balance $ 15,386 $ 15,386 $ (116,806 Based on Fiscal Year 2016 Adopted Budget. Town Council Page 39 of 393 Meeting Date: March 22, 2016 ANNIVERSARY FUND Year -to -Date February 2016 TOWN OF TROPHY CLUB FEBRUARY 2016 FINANCIAL REPORT Percent of Budget Year Transpired: 42% Original Revised Revenue et BudgetYear-to-Date Variance % Received Bud g Donations $ - $ - $ 24 $ 24 N/A Total Revenue $ - $ - $ 24 $ 24 N/A Expenditures Original Revised year -to -Date Variance % Used Budget Budget Community Events $ - $ - $ 3,054 $ (3,054) N/A Total Expenditures $ - $ - $ 3,054 $ (3,054) N/A used on Fiscal Year 2016 Adopted Budget. Town Council Page 40 of 393 Meeting Date: March 22, 2016 Revised Fund Balance Bdsetl ug g Year-to-Date Beginning Fund Balance $ 4,614 $ 4,614 $ 4,614 +Net Increase (Decrease) - - (3,030) Ending Fund Balance $ 4,614 $ 4,614 $ 1,584 used on Fiscal Year 2016 Adopted Budget. Town Council Page 40 of 393 Meeting Date: March 22, 2016 All Fund Budget Report < �hom*:�7 Town of Trophy Club, TX Account Summary TOWN UI- For Fiscal: 2015-2016 Period Ending: 02/29/2016 TROPHY CLUB Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 01 -GENERAL FUND Revenue Department: 000 - General Category: 40 - Taxes 01-000-40100 Property Taxes 5,776,544.00 5,776,544.00 468,607.03 5,596,523.98 -180,020.02 3.12 01-000-40125 Property Taxes/Delinquent 15,000.00 15,000.00 4,972.25 8,213.11 -6,786.89 45.25 01-000-40150 Property Taxes/Penalty & Interest 10,000.00 10,000.00 3,505.61 4,491.79 -5,508.21 55.08 01-000-40300 Sales Tax - General 730,218.00 730,218.00 83,068.29 344,379.20 -385,838.80 52.84 01-000-40360 Mixed Beverage Tax 22,907.00 22,907.00 0.00 10,956.64 -11,950.36 52.17 Category: 40 -Taxes Total: 6,554,669.00 6,554,669.00 560,153.18 5,964,564.72 -590,104.28 9.00% Category: 41- Licenses & Permits 01-000-41050 Electric Franchise 399,347.00 399,347.00 0.00 21,222.57 -378,124.43 94.69 01-000-41100 Gas Franchise 103,074.00 103,074.00 0.00 20,614.84 -82,459.16 80.00 01-000-41150 Telecommunication Franchise 50,362.00 50,362.00 13,762.50 24,778.66 -25,583.34 50.80 01-000-41200 Cable Franchise 251,914.00 251,914.00 59,066.76 119,079.08 -132,834.92 52.73 01-000-41250 Refuse Franchise 142,560.00 142,560.00 7,540.20 52,530.25 -90,029.75 63.15 01-000-41300 Building Permits 374,052.00 374,052.00 69,662.67 265,667.96 -108,384.04 28.98 01-000-41330 Miscellaneous Permits 184,554.00 184,554.00 16,481.04 66,638.30 -117,915.70 63.89 Category: 41 - Licenses & Permits Total: 1,505,863.00 1,505,863.00 166,513.17 570,531.66 -935,331.34 62.11 Category: 43 - Fines & Fees 01-000-43002 City Vehicle Registration Fees/Child S... 10,000.00 10,000.00 0.00 12,226.86 2,226.86 122.27 01-000-43005 Golf Cart Registration 1,000.00 1,000.00 160.00 695.00 -305.00 30.50 01-000-43011 Records Management Revenue 500.00 500.00 147.05 250.85 -249.15 49.83 01-000-43100 Municipal Court Fines/Fees 103,238.00 103,238.00 4,505.89 41,026.30 -62,211.70 60.26 01-000-43105 Municipal Court - Child Safety Fees 4,194.00 4,194.00 478.19 2,239.48 -1,954.52 46.60 01-000-43220 Zoning Fees 0.00 0.00 50.00 815.00 815.00 0.00 01-000-43225 Platting Fees 1,000.00 1,000.00 0.00 1,146.00 146.00 114.60 01-000-43230 Developer Fees 5,000.00 5,000.00 0.00 0.00 -5,000.00 100.00 01-000-43240 P&Z Administrative Fees 1,500.00 1,500.00 0.00 507.00 -993.00 66.20 01-000-43310 Day Camp Programs 60,600.00 60,600.00 200.00 200.00 -60,400.00 99.67 01-000-43315 Community Events Revenue 1,500.00 1,500.00 0.00 0.00 -1,500.00 100.00 01-000-43320 Pool Entry Fees 126,265.00 126,265.00 0.00 0.00 -126,265.00 100.00 01-000-43325 Pool Rentals 19,480.00 19,480.00 0.00 0.00 -19,480.00 100.00 01-000-43330 Swim Team Programs 29,150.00 29,150.00 0.00 0.00 -29,150.00 100.00 01-000-43335 Aquatic Programs 19,382.00 19,382.00 0.00 0.00 -19,382.00 100.00 01-000-43340 Pool Concessions 23,000.00 23,000.00 0.00 -75.46 -23,075.46 100.33 01-000-43425 Denton/Tarrant County- EMS 5,500.00 5,500.00 0.00 0.00 -5,500.00 100.00 01-000-43600 Animal Control 3,500.00 3,500.00 725.00 1,527.00 -1,973.00 56.37 01-000-43650 Miscellaneous Police Revenue 1,500.00 1,500.00 20.00 90.00 -1,410.00 94.00 01-000-43800 Convenience Fees 4,050.00 4,050.00 56.82 484.05 -3,565.95 88.05 Category: 43 - Fines & Fees Total: 420,359.00 420,359.00 6,342.95 61,132.08 -359,226.92 85.46 Category: 44 - Charges for Services 01-000-44000 EMS Runs 160,018.00 160,018.00 12,814.32 57,108.81 -102,909.19 64.31 01-000-44001 NISD Contract for SRO 106,891.00 106,891.00 0.00 0.00 -106,891.00 100.00 01-000-44003 PID Reimbursement 8,000.00 8,000.00 3,061.31 3,061.31 -4,938.69 61.73 Category: 44 - Charges for Services Total: 274,909.00 274,909.00 15,875.63 60,170.12 -214,738.88 78.11 Category: 45 - Rents 01-000-45100 Recreation Rentals 34,000.00 34,000.00 60.00 6,160.00 -27,840.00 81.88 01-000-45150 Cell Tower Lease Revenue 181,000.00 181,000.00 0.00 0.00 -181,000.00 100.00 Category: 45 - Rents Total: 215,000.00 215,000.00 60.00 6,160.00 -208,840.00 97.13 3/16/2016 11:18:40 AM Page 1 of 31 Town Council Page 41 of 393 Meeting Date: March 22, 2016 All Fund Budget Report Category: 50 - Personnel Services 01-140-50100 For Fiscal: 2015-2016 Period Ending: 02/29/2016 01-140-50140 Salaries - Longevity 01-140-50145 Salaries - Stipend 01-140-51200 Variance 01-140-51210 Medical Insurance Original Current Period Fiscal Favorable Percent 01-140-52220 Total Budget Total Budget Activity Activity (Unfavorable) Remaining Category: 46 - Contributions and Donations 01-140-52950 Auto Allowance 01-140-52960 Employee Relations 3,234.00 Category: 50 - Personnel Services Total: 01-000-46000 Donations 0.00 0.00 10.00 281.50 281.50 0.00 Category: 46 - Contributions and Donations Total: 0.00 0.00 10.00 281.50 281.50 0.00 Category: 47 - Investment Income 01-140-64400 Communications /Pagers/Mobiles 01-140-67000 Independent Labor 01-140-68100 Dues & Membership 01-000-47000 Interest Income 18,000.00 18,000.00 2,006.33 7,825.49 -10,174.51 56.53 Category: 47 - Investment Income Total: 18,000.00 18,000.00 2,006.33 7,825.49 -10,174.51 56.53 Category: 49 - Other Financing Sources 0.00 0.00 1,285.00 100.00 6,000.00 6,000.00 01-000-49220 Transfer In 111,000.00 111,000.00 0.00 27,750.00 -83,250.00 75.00 Category: 49 - Other Financing Sources Total: 111,000.00 111,000.00 0.00 27,750.00 -83,250.00 75.00 Category: 51- Miscellaneous 61.35 2,000.00 2,000.00 8,881.25 8,881.25 -6,881.25 01-000-51012 Miscellaneous Revenue 25,000.00 25,000.00 736.09 1,386.06 -23,613.94 94.46 Category: 51- Miscellaneous Total: 25,000.00 25,000.00 736.09 1,386.06 -23,613.94 94.46 Department: 000 - General Total: 9,124,800.00 9,124,800.00 751,697.35 6,699,801.63 -2,424,998.37 26.58 Revenue Total: 9,124,800.00 9,124,800.00 751,697.35 6,699,801.63 -2,424,998.37 26.58% Expense 2,116.20 71.01 4,255.00 4,255.00 0.00 502.45 Department: 000 - General 88.19 4,060.00 4,060.00 302.91 1,428.49 2,631.51 Category: 99 - Other Financing Uses 1,800.00 1,800.00 0.00 210.00 1,590.00 88.33 01-0. Transfer Out 385,000.00 385,000.00 0.00 0.00 385,000.00 100.00 01-0`. Transfer to Future Replacement Rese... 259,555.00 259,555.00 0.00 64,888.75 194,666.25 75.00 Category: 99 - Other Financing Uses Total: 644,555.00 644,555.00 0.00 64,888.75 579,666.25 89.93 Department: 000 - General Total: Department: 140 - Manager's Office Category: 50 - Personnel Services 01-140-50100 Salaries- Regular 01-140-50140 Salaries - Longevity 01-140-50145 Salaries - Stipend 01-140-51200 Retirement 01-140-51210 Medical Insurance 01-140-51215 Dental Insurance 01-140-51216 Vision Insurance 01-140-51218 Life Insurance & Other 01-140-52220 Social Security Taxes 01-140-52225 Medicare Taxes 01-140-52250 Unemployment Taxes 01-140-52260 Workman's Compensation 01-140-52950 Auto Allowance 01-140-52960 Employee Relations 3,234.00 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-140-60100 Professional Outside Services 01-140-60805 Records Management 01-140-61500 Newsletter/Year-in-Review 01-140-62100 Elections 01-140-63200 Advertising 01-140-63250 Printing 01-140-63551 Schools & Training 01-140-64400 Communications /Pagers/Mobiles 01-140-67000 Independent Labor 01-140-68100 Dues & Membership 01-140-68200 Travel & per diem 01-140-68600 Meetings Category: 60 - Purchased Services Total: Category: 70 - Supplies 01-140-70100 Office Supplies 01-140-70300 Postage 644,555.00 644,555.00 0.00 64,888.75 579,666.25 89.93 507,062.00 507,062.00 38,740.17 197,740.31 309,321.69 61.00 1,168.00 1,168.00 0.00 1,175.00 -7.00 -0.60 3,000.00 3,000.00 0.00 3,000.00 0.00 0.00 77,518.00 77,518.00 5,800.50 31,155.10 46,362.90 59.81 49,631.00 49,631.00 3,440.16 15,540.73 34,090.27 68.69 3,234.00 3,234.00 269.50 1,235.74 1,998.26 61.79 624.00 624.00 47.30 217.06 406.94 65.21 3,227.00 3,227.00 252.40 1,155.06 2,071.94 64.21 27,497.00 27,497.00 2,281.52 9,523.87 17,973.13 65.36 7,413.00 7,413.00 533.58 2,780.99 4,632.01 62.48 1,035.00 1,035.00 30.65 154.76 880.24 85.05 1,285.00 1,285.00 0.00 0.00 1,285.00 100.00 6,000.00 6,000.00 500.00 2,303.57 3,696.43 61.61 450.00 450.00 123.41 348.15 101.85 22.63 689,144.00 689,144.00 52,019.19 266,330.34 422,813.66 61.35 2,000.00 2,000.00 8,881.25 8,881.25 -6,881.25 -344.06 2,042.00 2,042.00 138.50 1,802.46 239.54 11.73 10,600.00 10,600.00 0.00 0.00 10,600.00 100.00 22,000.00 22,000.00 0.00 27,136.89 -5,136.89 -23.35 3,900.00 3,900.00 1,408.17 4,328.49 -428.49 -10.99 2,980.00 2,980.00 0.00 863.80 2,116.20 71.01 4,255.00 4,255.00 0.00 502.45 3,752.55 88.19 4,060.00 4,060.00 302.91 1,428.49 2,631.51 64.82 1,800.00 1,800.00 0.00 210.00 1,590.00 88.33 20,775.00 20,775.00 0.00 7,608.66 13,166.34 63.38 7,938.00 7,938.00 130.76 171.60 7,766.40 97.84 9,688.00 9,688.00 97.00 1,172.43 8,515.57 87.90 92,038.00 92,038.00 10,958.59 54,106.52 37,931.48 41.21 3,500.00 3,500.00 36.00 448.20 3,051.80 87.19 2,300.00 2,300.00 0.00 330.72 1,969.28 85.62 3/16/2016 11:18:40 AM Page 2 of 31 Town Council Page 42 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-140-70400 Publications/Books/Subscriptions 48.00 48.00 0.00 372.75 -324.75 -676.56 01-140-70600 Mayor/Council Expense 23,399.00 23,399.00 1,409.50 7,450.56 15,948.44 68.16 01-140-78500 Furniture/Equipment<$5,000 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00 01-140-79900 Contingency Expense 25,000.00 25,000.00 0.00 0.00 25,000.00 100.00 01-140-79999 Miscellaneous Expense 7,100.00 7,100.00 0.00 648.45 6,451.55 90.87 Category: 70 - Supplies Total: 62,347.00 62,347.00 1,445.50 9,250.68 53,096.32 85.16 Department: 140 - Manager's Office Total: 843,529.00 843,529.00 64,423.28 329,687.54 513,841.46 60.92 Department: 160 - Legal Category: 50 - Personnel Services 01-160-50100 Salaries - Regular 122,200.00 122,200.00 9,156.80 46,765.15 75,434.85 61.73 01-160-50140 Salaries - Longevity 1,148.00 1,148.00 0.00 1,147.50 0.50 0.04 01-160-50145 Salaries - Stipend 750.00 750.00 0.00 750.00 0.00 0.00 01-160-51200 Retirement 24,820.00 24,820.00 1,808.46 9,887.05 14,932.95 60.16 01-160-51210 Medical Insurance 5,781.00 5,781.00 481.76 2,219.54 3,561.46 61.61 01-160-51215 Dental Insurance 414.00 414.00 34.52 159.04 254.96 61.58 01-160-51216 Vision Insurance 81.00 81.00 6.76 31.14 49.86 61.56 01-160-51218 Life Insurance & Other 716.00 716.00 61.32 282.51 433.49 60.54 01-160-52220 Social Security Taxes 7,254.00 7,254.00 554.80 2,635.97 4,618.03 63.66 01-160-52225 Medicare Taxes 1,799.00 1,799.00 129.76 691.73 1,107.27 61.55 01-160-52250 Unemployment Taxes 207.00 207.00 0.00 27.00 180.00 86.96 01-160-52260 Workman's Compensation 310.00 310.00 0.00 0.00 310.00 100.00 Category: 50 - Personnel Services Total: 165,480.00 165,480.00 12,234.18 64,596.63 100,883.37 60.96 Category: 60 - Purchased Services 01-160-60100 Professional Outside Services 20,000.00 20,000.00 0.00 1,416.50 18,583.50 92.92 01-160-63551 Schools & Training 450.00 450.00 0.00 0.00 450.00 100.00 01-160-64400 Communications /Pagers/Mobiles 696.00 696.00 0.00 203.01 492.99 70.83 01-160-68100 Dues & Membership 495.00 495.00 0.00 0.00 495.00 100.00 01-160-68200 Travel & per diem 1,550.00 1,550.00 0.00 0.00 1,550.00 100.00 Category: 60 - Purchased Services Total: 23,191.00 23,191.00 0.00 1,619.51 21,571.49 93.02 Category: 70 - Supplies 01-160-70100 Office Supplies 130.00 130.00 0.00 68.15 61.85 47.58 01-160-70300 Postage 50.00 50.00 0.00 0.00 50.00 100.00 01-160-70400 Publications/Books/Subscriptions 8,021.00 8,021.00 571.00 2,348.00 5,673.00 70.73 01-160-79999 Miscellaneous Expense 100.00 100.00 0.00 0.00 100.00 100.00 Category: 70 - Supplies Total: 8,301.00 8,301.00 571.00 2,416.15 5,884.85 70.89 Department: 160 - Legal Total: 196,972.00 196,972.00 12,805.18 68,632.29 128,339.71 65.16 Department: 251- Police Category: 50 - Personnel Services 01-251-50100 Salaries - Regular 1,386,202.00 1,386,202.00 107,607.27 537,566.47 848,635.53 61.22 01-251-50130 Salaries - Overtime 61,420.00 61,420.00 7,280.35 26,352.66 35,067.34 57.09 01-251-50140 Salaries - Longevity 11,170.00 11,170.00 0.00 11,105.00 65.00 0.58 01-251-50145 Salaries - Stipend 15,750.00 15,750.00 0.00 15,750.00 0.00 0.00 01-251-50160 Salaries - Certification 10,200.00 10,200.00 1,025.00 5,628.56 4,571.44 44.82 01-251-50180 Salaries - Holiday Pay 30,327.00 30,327.00 634.43 22,768.68 7,558.32 24.92 01-251-51200 Retirement 186,621.00 186,621.00 13,635.48 77,218.37 109,402.63 58.62 01-251-51210 Medical Insurance 143,875.00 143,875.00 9,546.00 46,328.72 97,546.28 67.80 01-251-51215 Dental Insurance 10,478.00 10,478.00 812.24 3,975.23 6,502.77 62.06 01-251-51216 Vision Insurance 2,352.00 2,352.00 166.20 819.57 1,532.43 65.15 01-251-51218 Life Insurance & Other 12,336.00 12,336.00 869.56 4,220.89 8,115.11 65.78 01-251-52220 Social Security Taxes 92,390.00 92,390.00 6,946.65 36,626.68 55,763.32 60.36 01-251-52225 Medicare Taxes 21,969.00 21,969.00 1,624.60 8,667.18 13,301.82 60.55 01-251-52250 Unemployment Taxes 5,001.00 5,001.00 254.83 674.51 4,326.49 86.51 01-251-52260 Workman's Compensation 28,851.00 28,851.00 0.00 0.00 28,851.00 100.00 01-251-52290 Pre-employment Physicals/Testing 2,000.00 2,000.00 108.00 173.45 1,826.55 91.33 01-251-52940 Clothing Allowance 1,200.00 1,200.00 100.00 385.72 814.28 67.86 Category: 50 - Personnel Services Total: 2,022,142.00 2,022,142.00 150,610.61 798,261.69 1,223,880.31 60.52 3/16/2016 11:18:40 AM Page 3 of 31 Town Council Page 43 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Category: 70 - Supplies 01-251-70100 01-251-70300 01-251-70400 01-251-71000 01-251-72100 01-251-72150 01-251-72400 01-251-72750 01-251-77100 01-251-78400 01-251-78500 01-251-79100 01-251-79999 Category: 80 - Capital 01-251-87100 Office Supplies Postage Publications/Books/Subscriptions Fuel Uniforms Protective Clothing Investigative Materials Golf Cart Stickers Animal Control Small Equipment Furniture/Equipment<$5,000 Maintenance Supplies Miscellaneous Expense Category: 70 - Supplies Total: Programs & Special Projects Category: 80 - Capital Total: 2,350.00 2,350.00 57.76 827.67 1,522.33 64.78 Variance 550.00 0.00 55.90 Original Current Period Fiscal Favorable Percent 1,063.17 66.45 Total Budget Total Budget Activity Activity (Unfavorable) Remaining Category: 60 - Purchased Services 17,500.00 261.95 7,768.06 9,731.94 55.61 900.00 01-251-60100 Professional Outside Services 14,500.00 14,500.00 2,000.00 22,816.00 -8,316.00 -57.35 01-251-60805 Records Management 0.00 0.00 0.00 190.22 -190.22 0.00 01-251-63200 Advertising 7,000.00 7,000.00 0.00 0.00 7,000.00 100.00 01-251-63250 Printing 700.00 700.00 229.95 229.95 470.05 67.15 01-251-63551 Schools & Training 9,900.00 9,900.00 590.00 4,089.25 5,810.75 58.69 01-251-64000 Electricity 15,500.00 15,500.00 1,183.32 4,529.88 10,970.12 70.77 01-251-64100 Water 1,650.00 1,650.00 0.00 261.77 1,388.23 84.14 01-251-64400 Communications /Pagers/Mobiles 13,189.00 13,189.00 300.00 4,329.99 8,859.01 67.17 01-251-65200 Building Maintenance 12,500.00 12,500.00 65.40 1,517.43 10,982.57 87.86 01-251-65300 Vehicle Maintenance 20,000.00 20,000.00 1,671.72 10,108.82 9,891.18 49.46 01-251-65350 Equipment Maintenance 3,450.00 3,450.00 0.00 0.00 3,450.00 100.00 01-251-66200 Qualifying Expenses 11,400.00 11,400.00 0.00 4,049.94 7,350.06 64.47 01-251-66250 Emergency Management 2,000.00 2,000.00 0.00 0.00 2,000.00 100.00 01-251-66500 Dispatch - Denton County 33,000.00 33,000.00 0.00 32,369.00 631.00 1.91 01-251-67000 Independent Labor 7,000.00 7,000.00 100.00 1,600.00 5,400.00 77.14 01-251-68100 Dues & Membership 1,500.00 1,500.00 172.30 372.30 1,127.70 75.18 01-251-68200 Travel & per diem 8,500.00 8,500.00 0.00 6,569.15 1,930.85 22.72 01-251-68600 Meetings 500.00 500.00 13.49 569.27 -69.27 -13.85 Category: 60 - Purchased Services Total: 162,289.00 162,289.00 6,326.18 93,602.97 68,686.03 42.32 Category: 70 - Supplies 01-251-70100 01-251-70300 01-251-70400 01-251-71000 01-251-72100 01-251-72150 01-251-72400 01-251-72750 01-251-77100 01-251-78400 01-251-78500 01-251-79100 01-251-79999 Category: 80 - Capital 01-251-87100 Office Supplies Postage Publications/Books/Subscriptions Fuel Uniforms Protective Clothing Investigative Materials Golf Cart Stickers Animal Control Small Equipment Furniture/Equipment<$5,000 Maintenance Supplies Miscellaneous Expense Category: 70 - Supplies Total: Programs & Special Projects Category: 80 - Capital Total: 2,350.00 2,350.00 57.76 827.67 1,522.33 64.78 550.00 550.00 0.00 55.90 494.10 89.84 1,600.00 1,600.00 0.00 536.83 1,063.17 66.45 42,240.00 42,240.00 0.00 9,172.80 33,067.20 78.28 17,500.00 17,500.00 261.95 7,768.06 9,731.94 55.61 900.00 900.00 0.00 0.00 900.00 100.00 6,000.00 6,000.00 693.62 4,230.24 1,769.76 29.50 750.00 750.00 0.00 0.00 750.00 100.00 6,250.00 6,250.00 0.00 1,103.13 5,146.87 82.35 9,200.00 9,200.00 15.58 7,227.63 1,972.37 21.44 2,000.00 2,000.00 0.00 104.98 1,895.02 94.75 2,600.00 2,600.00 222.99 809.86 1,790.14 68.85 1,500.00 1,500.00 1,202.66 1,649.60 -149.60 -9.97 93,440.00 93,440.00 2,454.56 33,486.70 59,953.30 64.16 29,200.00 29,200.00 29,200.00 29,200.00 Department: 251- Police Total: 2,307,071.00 2,307,071.00 Department: 255 - EMS 500,453.00 Category: 50 - Personnel Services 01-255-50100 Salaries - Regular 01-255-50130 Salaries - Overtime 01-255-50140 Salaries - Longevity 01-255-50145 Salaries - Stipend 01-255-50160 Salaries - Certification 01-255-50180 Salaries - Holiday Pay 01-255-51200 Retirement 01-255-51210 Medical Insurance 01-255-51215 Dental Insurance 01-255-51216 Vision Insurance 01-255-51218 Life Insurance & Other 01-255-52220 Social Security Taxes 01-255-52225 Medicare Taxes 01-255-52250 Unemployment Taxes 01-255-52260 Workman's Compensation 389.97 3,015.16 26,184.84 89.67 389.97 3,015.16 26,184.84 89.67 159,781.32 928,366.52 1,378,704.48 59.76 500,453.00 500,453.00 38,313.51 187,715.32 312,737.68 62.49 48,735.00 48,735.00 4,761.04 25,705.74 23,029.26 47.25 5,761.00 5,761.00 0.00 5,730.00 31.00 0.54 11,250.00 11,250.00 0.00 9,750.00 1,500.00 13.33 4,200.00 4,200.00 400.00 1,590.22 2,609.78 62.14 15,873.00 15,873.00 73.63 14,717.62 1,155.38 7.28 76,167.00 76,167.00 4,856.12 31,148.72 45,018.28 59.10 65,597.00 65,597.00 4,807.28 21,152.83 44,444.17 67.75 4,871.00 4,871.00 390.18 1,755.25 3,115.75 63.97 859.00 859.00 74.23 337.03 521.97 60.76 4,585.00 4,585.00 349.32 1,584.13 3,000.87 65.45 35,675.00 35,675.00 2,489.88 14,289.45 21,385.55 59.95 8,507.00 8,507.00 582.43 3,342.67 5,164.33 60.71 1,699.00 1,699.00 77.54 206.84 1,492.16 87.83 9,358.00 9,358.00 0.00 0.00 9,358.00 100.00 3/16/2016 11:18:40 AM Page 4 of 31 Town Council Page 44 of 393 Meeting Date: March 22, 2016 All Fund Budget Report 01-255-52290 Pre-employment Physicals/Testing 01-255-70100 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-255-62000 Collection Fees 01-255-62200 Hazmat Disposal 01-255-63450 Radios 01-255-63551 Schools & Training 01-255-64000 Electricity 01-255-64100 Water 01-255-64400 Communications /Pagers/Mobiles 01-255-65200 Building Maintenance 01-255-65300 Vehicle Maintenance 01-255-65350 Equipment Maintenance 01-255-66250 Emergency Management 01-255-66500 Dispatch - Denton County 01-255-68100 Dues & Membership 01-255-68190 Flags & Repairs 01-255-68200 Travel & per diem 01-255-68600 Meetings 01-255-68700 Safety Programs 01-255-69110 Inspection Fees 93.31 Category: 60 - Purchased Services Total: Category: 70 - Supplies Current Total Budget 0.00 01-255-70100 Office Supplies 01-255-70300 Postage 01-255-70400 Publications/Books/Subscriptions 01-255-71000 Fuel 01-255-72100 Uniforms 01-255-72200 Medical Control 01-255-72220 Pharmacy 01-255-72250 Oxygen 01-255-72500 Disposable Supplies 01-255-78400 Small Equipment 01-255-79100 Maintenance Supplies 01-255-79999 Miscellaneous Expense Category: 70 - Supplies Total: Department: 255 - EMS Total: Department: 360 - Streets Current Total Budget 0.00 Category: 50 - Personnel Services 01-360-50100 Salaries - Regular 01-360-50130 Salaries - Overtime 01-360-50140 Salaries - Longevity 01-360-50145 Salaries - Stipend 01-360-51200 Retirement 01-360-51210 Medical Insurance 01-360-51215 Dental Insurance 01-360-51216 Vision Insurance 01-360-51218 Life Insurance & Other 01-360-52220 Social Security Taxes 01-360-52225 Medicare Taxes 01-360-52250 Unemployment Taxes 01-360-52260 Workman's Compensation 01-360-52290 Pre-employment Physicals/Testing 0.00 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-360-60100 Professional Services - PID Utility 01-360-63551 Schools & Training For Fiscal: 2015-2016 Period Ending: 02/29/2016 Original Total Budget 0.00 Current Total Budget 0.00 Period Activity 0.00 Fiscal Activity 418.45 Variance Favorable (Unfavorable) -418.45 Percent Remaining 0.00 793,590.00 793,590.00 57,175.16 319,444.27 474,145.73 59.75 18,000.00 18,000.00 2,323.91 9,093.79 8,906.21 49.48 1,131.00 1,131.00 49.97 199.88 931.12 82.33 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00 3,830.00 3,830.00 0.00 1,338.74 2,491.26 65.05 7,400.00 7,400.00 0.00 495.07 6,904.93 93.31 1,900.00 1,900.00 0.00 572.75 1,327.25 69.86 2,790.00 2,790.00 75.00 3,605.93 -815.93 -29.24 700.00 700.00 0.00 218.96 481.04 68.72 9,200.00 9,200.00 472.24 650.52 8,549.48 92.93 5,700.00 5,700.00 0.00 0.00 5,700.00 100.00 2,500.00 2,500.00 0.00 0.00 2,500.00 100.00 2,379.00 2,379.00 0.00 2,472.00 -93.00 -3.91 884.00 884.00 0.00 0.00 884.00 100.00 2,000.00 2,000.00 0.00 2,664.50 -664.50 -33.23 2,325.00 2,325.00 262.12 546.03 1,778.97 76.51 100.00 100.00 0.00 0.00 100.00 100.00 1,170.00 1,170.00 0.00 0.00 1,170.00 100.00 870.00 870.00 0.00 0.00 870.00 100.00 63,879.00 63,879.00 3,183.24 21,858.17 42,020.83 65.78 225.00 225.00 0.00 28.98 196.02 87.12 100.00 100.00 0.00 0.00 100.00 100.00 300.00 300.00 0.00 0.00 300.00 100.00 8,060.00 8,060.00 0.00 1,059.19 7,000.81 86.86 3,140.00 3,140.00 0.00 1,439.09 1,700.91 54.17 12,750.00 12,750.00 0.00 250.62 12,499.38 98.03 3,710.00 3,710.00 231.67 4,088.47 -378.47 -10.20 1,050.00 1,050.00 63.00 1,552.50 -502.50 -47.86 6,140.00 6,140.00 703.94 3,926.24 2,213.76 36.05 4,740.00 4,740.00 0.00 1,606.56 3,133.44 66.11 150.00 150.00 0.00 0.00 150.00 100.00 225.00 225.00 0.00 0.00 225.00 100.00 40,590.00 40,590.00 998.61 13,951.65 26,638.35 65.63 898,059.00 898,059.00 61,357.01 355,254.09 542,804.91 60.44 150,174.00 150,174.00 9,711.00 49,609.80 100,564.20 66.97 3,000.00 3,000.00 188.73 761.48 2,238.52 74.62 1,773.00 1,773.00 0.00 1,747.50 25.50 1.44 1,725.00 1,725.00 0.00 1,710.00 15.00 0.87 20,367.00 20,367.00 1,262.20 7,174.34 13,192.66 64.77 23,530.00 23,530.00 1,406.92 6,332.91 17,197.09 73.09 1,660.00 1,660.00 113.72 519.35 1,140.65 68.71 329.00 329.00 22.04 100.65 228.35 69.41 1,536.00 1,536.00 90.79 416.16 1,119.84 72.91 9,607.00 9,607.00 563.44 3,107.27 6,499.73 67.66 2,272.00 2,272.00 131.78 726.70 1,545.30 68.01 580.00 580.00 18.64 47.82 532.18 91.76 4,103.00 4,103.00 0.00 0.00 4,103.00 100.00 0.00 0.00 0.00 73.00 -73.00 0.00 220,656.00 220,656.00 13,509.26 72,326.98 148,329.02 67.22 5,000.00 5,000.00 0.00 2,418.75 2,581.25 51.63 1,175.00 1,175.00 76.25 76.25 1,098.75 93.51 3/16/2016 11:18:40 AM Page 5 of 31 Town Council Page 45 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Department: 360 - Streets Total: 420,120.00 420,120.00 26,754.78 128,705.53 291,414.47 69.36 Department: 400 - Parks Variance Category: 50 - Personnel Services Original Current Period Fiscal Favorable Percent Salaries - Regular 527,769.00 Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-360-64000 Electricity 181,899.00 181,899.00 12,817.74 50,656.75 131,242.25 72.15 01-360-64400 Communications /Pagers/Mobiles 2,100.00 2,100.00 75.00 716.91 1,383.09 65.86 01-360-65300 Vehicle Maintenance 0.00 0.00 0.00 0.01 -0.01 0.00 01-360-65350 Equipment Maintenance 3,000.00 3,000.00 7.00 124.43 2,875.57 95.85 01-360-68100 Dues & Membership 428.00 428.00 0.00 199.00 229.00 53.50 01-360-68200 Travel & per diem 812.00 812.00 0.00 0.00 812.00 100.00 01-360-68600 Meetings 150.00 150.00 0.00 83.10 66.90 44.60 Vision Insurance Category: 60 - Purchased Services Total: 194,564.00 194,564.00 12,975.99 54,275.20 140,288.80 72.10 Category: 70 - Supplies 5,262.00 5,262.00 350.82 1,714.75 3,547.25 67.41 01-400-52220 01-360-70100 Office Supplies 200.00 200.00 0.00 247.82 -47.82 -23.91 01-360-70300 Postage 100.00 100.00 0.00 0.00 100.00 100.00 01-360-72100 Uniforms 3,100.00 3,100.00 215.97 1,237.81 1,862.19 60.07 01-360-78200 Small Tools 1,500.00 1,500.00 53.56 617.72 882.28 58.82 Pre-employment Physicals/Testing Category: 70 - Supplies Total: 4,900.00 4,900.00 269.53 2,103.35 2,796.65 57.07 Department: 360 - Streets Total: 420,120.00 420,120.00 26,754.78 128,705.53 291,414.47 69.36 Department: 400 - Parks Category: 50 - Personnel Services 01-400-50100 Salaries - Regular 527,769.00 527,769.00 34,688.32 182,891.34 344,877.66 65.35 01-400-50130 Salaries - Overtime 15,000.00 15,000.00 466.83 4,196.84 10,803.16 72.02 01-400-50140 Salaries - Longevity 4,466.00 4,466.00 0.00 4,010.00 456.00 10.21 01-400-50145 Salaries - Stipend 7,875.00 7,875.00 0.00 7,875.00 0.00 0.00 01-400-50160 Salaries - Certification 3,600.00 3,600.00 200.00 842.86 2,757.14 76.59 01-400-51200 Retirement 70,712.00 70,712.00 4,424.61 26,273.94 44,438.06 62.84 01-400-51210 Medical Insurance 86,779.00 86,779.00 5,004.34 23,638.09 63,140.91 72.76 01-400-51215 Dental Insurance 5,715.00 5,715.00 433.44 2,081.10 3,633.90 63.59 01-400-51216 Vision Insurance 1,213.00 1,213.00 87.52 420.98 792.02 65.29 01-400-51218 Life Insurance & Other 5,262.00 5,262.00 350.82 1,714.75 3,547.25 67.41 01-400-52220 Social Security Taxes 34,152.00 34,152.00 2,074.69 11,820.73 22,331.27 65.39% 01-400-52225 Medicare Taxes 8,101.00 8,101.00 485.23 2,764.71 5,336.29 65.87 01-400-52250 Unemployment Taxes 2,691.00 2,691.00 93.56 213.81 2,477.19 92.05 01-400-52260 Workman's Compensation 12,677.00 12,677.00 0.00 0.00 12,677.00 100.00 01-400-52290 Pre-employment Physicals/Testing 315.00 315.00 108.00 182.45 132.55 42.08 Category: 50 - Personnel Services Total: 786,327.00 786,327.00 48,417.36 268,926.60 517,400.40 65.80 Category: 60 - Purchased Services 01-400-63200 Advertising 825.00 825.00 0.00 50.00 775.00 93.94 01-400-63551 Schools & Training 4,845.00 4,845.00 -145.00 197.00 4,648.00 95.93 01-400-64000 Electricity 38,639.00 38,639.00 1,785.37 14,279.11 24,359.89 63.04 01-400-64100 Water 121,000.00 121,000.00 750.00 26,258.90 94,741.10 78.30 01-400-64400 Communications /Pagers/Mobiles 8,926.00 8,926.00 24.93 3,560.25 5,365.75 60.11 01-400-65100 Property Maintenance 185,000.00 185,000.00 12,562.56 80,015.64 104,984.36 56.75 01-400-65200 Building Maintenance 3,500.00 3,500.00 220.13 2,275.26 1,224.74 34.99 01-400-65300 Vehicle Maintenance 10,288.00 10,288.00 331.64 5,760.51 4,527.49 44.01 01-400-65350 Equipment Maintenance 11,000.00 11,000.00 0.00 1,832.68 9,167.32 83.34 01-400-67000 Independent Labor 53,600.00 53,600.00 900.00 3,892.00 49,708.00 92.74 01-400-67210 Storage Rental 11,408.00 11,408.00 409.61 3,979.93 7,428.07 65.11 01-400-67350 Portable Toilets 3,556.00 3,556.00 0.00 838.50 2,717.50 76.42 01-400-68100 Dues & Membership 1,430.00 1,430.00 85.00 780.41 649.59 45.43 01-400-68200 Travel & per diem 2,692.00 2,692.00 50.64 2,185.30 506.70 18.82 01-400-68600 Meetings 750.00 750.00 60.50 80.48 669.52 89.27 01-400-68700 Safety Program 600.00 600.00 0.00 0.00 600.00 100.00 01-400-69100 Tree City 10,000.00 10,000.00 0.00 0.00 10,000.00 100.00 Category: 60 - Purchased Services Total: 468,059.00 468,059.00 17,035.38 145,985.97 322,073.03 68.81 Category: 70 - Supplies 01-400-70100 Office Supplies 383.00 383.00 140.88 288.18 94.82 24.76 01-400-70300 Postage 25.00 25.00 0.00 28.32 -3.32 -13.28 01-400-70400 Publications/Books/Subscriptions 500.00 500.00 99.00 179.65 320.35 64.07 01-400-71000 Fuel 25,149.00 25,149.00 236.29 4,064.02 21,084.98 83.84 3/16/2016 11:18:40 AM Page 6 of 31 Town Council Page 46 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-400-72100 Uniforms 9,432.00 9,432.00 110.32 5,476.87 3,955.13 41.93 01-400-78200 Small Tools 16,450.00 16,450.00 407.37 3,123.35 13,326.65 81.01 01-400-78300 Safety Equipment 2,070.00 2,070.00 64.56 218.88 1,851.12 89.43 01-400-78500 Furniture/Equipment<$5,000 500.00 500.00 0.00 0.00 500.00 100.00 01-400-79999 Miscellaneous Expense 300.00 300.00 0.00 1,155.96 -855.96 -285.32 Category: 70 - Supplies Total: 54,809.00 54,809.00 1,058.42 14,535.23 40,273.77 73.48 Category: 80 - Capital 01-400-83700 Capital Expenses 57,000.00 57,000.00 0.00 0.00 57,000.00 100.00 Category: 80 - Capital Total: 57,000.00 57,000.00 0.00 0.00 57,000.00 100.00 Department: 400 - Parks Total: 1,366,195.00 1,366,195.00 66,511.16 429,447.80 936,747.20 68.57 Department: 450 - Recreation Category: 50 - Personnel Services 01-450-5010(, Salaries - Regular 335,983.00 335,983.00 11,160.55 56,708.42 279,274.58 83.12 01-450-50130 Salaries - Overtime 3,800.00 3,800.00 0.00 0.00 3,800.00 100.00 01-450-50140 Salaries - Longevity 1,135.00 1,135.00 0.00 1,143.50 -8.50 -0.75 01-450-50145 Salaries - Stipend 1,575.00 1,575.00 0.00 1,575.00 0.00 0.00 01-450-51200 Retirement 18,912.00 18,912.00 1,386.35 7,612.35 11,299.65 59.75 01-450-51210 Medical Insurance 14,032.00 14,032.00 1,113.36 4,980.04 9,051.96 64.51 01-450-51215 Dental Insurance 1,055.00 1,055.00 87.86 394.67 660.33 62.59 01-450-51216 Vision Insurance 199.00 199.00 16.54 74.81 124.19 62.41 01-450-51218 Life Insurance & Other 1,270.00 1,270.00 98.38 443.80 826.20 65.06 01-450-52220 Social Security Taxes 21,137.00 21,137.00 671.52 3,525.47 17,611.53 83.32 01-450-52225 Medicare Taxes 4,966.00 4,966.00 157.03 824.48 4,141.52 83.40 01-450-52250 Unemployment Taxes 2,203.00 2,203.00 24.59 58.74 2,144.26 97.33 01-450-52260 Workman's Compensation 8,070.00 8,070.00 0.00 0.00 8,070.00 100.00 01-450-52290 Pre-employment Physicals/Testing 2,705.00 2,705.00 0.00 0.00 2,705.00 100.00 Category: 50 - Personnel Services Total: 417,042.00 417,042.00 14,716.18 77,341.28 339,700.72 81.45 Category: 60 - Purchased Services 01-450-60800 Software & Support 4,008.86 4,008.86 16.23 64.92 3,943.94 98.38 01-450-62300 Health Inspections 269.00 269.00 0.00 0.00 269.00 100.00 01-450-63200 Advertising 1,976.00 1,976.00 69.69 261.23 1,714.77 86.78 01-450-63250 Printing 8,500.00 8,500.00 0.00 0.00 8,500.00 100.00 01-450-63551 Schools & Training 3,075.00 3,075.00 169.00 407.50 2,667.50 86.75 01-450-63800 Service Charges and Fees 15,300.00 15,300.00 18.90 55.43 15,244.57 99.64 01-450-64000 Electricity 19,000.00 19,000.00 780.64 5,093.76 13,906.24 73.19 01-450-64100 Water 14,000.00 14,000.00 0.00 5,427.07 8,572.93 61.24 01-450-64300 Telephone 1,916.44 1,916.44 0.00 605.38 1,311.06 68.41 01-450-64400 Communications /Pagers/Mobiles 4,196.00 4,196.00 0.00 905.57 3,290.43 78.42 01-450-65100 Property Maintenance 6,407.00 6,407.00 15.99 175.99 6,231.01 97.25 01-450-67100 Equipment Rental/Lease 7,622.00 7,622.00 0.00 0.00 7,622.00 100.00 01-450-68100 Dues & Membership 8,024.00 8,024.00 0.00 75.00 7,949.00 99.07 01-450-68200 Travel & per diem 5,495.00 5,495.00 0.00 0.00 5,495.00 100.00 01-450-68600 Meetings 669.00 669.00 8.71 57.41 611.59 91.42 01-450-68750 Field Trips 5,835.00 5,835.00 1,065.75 1,423.25 4,411.75 75.61 Category: 60 - Purchased Services Total: 106,293.30 106,293.30 2,144.91 14,552.51 91,740.79 86.31 Category: 70 - Supplies 01-450-70100 Office Supplies 1,625.00 1,625.00 100.95 431.90 1,193.10 73.42 01-450-70300 Postage 1,363.00 1,363.00 0.00 0.00 1,363.00 100.00 01-450-70400 Publications/Books/Subscriptions 300.00 300.00 0.00 0.00 300.00 100.00 01-450-72100 Uniforms 8,386.00 8,386.00 0.00 119.00 8,267.00 98.58 01-450-72300 Chemicals 13,000.00 13,000.00 0.00 3,217.25 9,782.75 75.25 01-450-72600 Concessions 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00 01-450-72700 Program Supplies 6,624.00 6,624.00 0.00 0.00 6,624.00 100.00 01-450-76900 Special Events 1,971.00 1,971.00 0.00 0.00 1,971.00 100.00 01-450-78300 Safety Equipment 1,225.00 1,225.00 0.00 0.00 1,225.00 100.00 01-450-78400 Small Equipment 3,540.00 3,540.00 0.00 0.00 3,540.00 100.00 01-450-78500 Furniture/Equipment<$5,000 5,212.00 5,212.00 0.00 0.00 5,212.00 100.00 3/16/2016 11:18:40 AM Page 7 of 31 Town Council Page 47 of 393 Meeting Date: March 22, 2016 All Fund Budget Report 01-450-78600 Hardware 01-450-79100 Maintenance Supplies 01-450-79999 Miscellaneous Expense Original Category: 70 - Supplies Total: Period Department: 450 - Recreation Total: Department: 460 - Community Events Category: 60 - Purchased Services 01-460-63200 Advertising 01-460-63250 Printing 01-460-63551 Schools & Training 01-460-67300 Event Rentals 01-460-68100 Dues & Membership 01-460-68200 Travel & per diem 1,966.00 Category: 60 - Purchased Services Total: Category: 70 - Supplies 01-460-72100 Uniforms 01-460-72700 Program Supplies 01-460-79999 Miscellaneous Expense 41.01 Category: 70 - Supplies Total: 55,312.00 Department: 460 - Community Events Total: Department: 522 - Community Development Category: 50 - Personnel Services 01-522-50100 Salaries - Regular 01-522-50130 Salaries - Overtime 01-522-50140 Salaries - Longevity 01-522-50145 Salaries - Stipend 01-522-51200 Retirement 01-522-51210 Medical Insurance 01-522-51215 Dental Insurance 01-522-51216 Vision Insurance 01-522-51218 Life Insurance & Other 01-522-52220 Social Security Taxes 01-522-52225 Medicare Taxes 01-522-52250 Unemployment Taxes 01-522-52260 Workman's Compensation 58.79 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-522-60100 Professional Outside Services 01-522-60500 Engineering 01-522-60600 Plan Review Services 01-522-62300 Health Inspections 01-522-62350 Inspection Services 01-522-63200 Advertising 01-522-63250 Printing 01-522-63500 Abatements 01-522-63551 Schools & Training 01-522-64400 Communications /Pagers/Mobiles 01-522-65300 Vehicle Maintenance 01-522-68100 Dues & Membership 01-522-68200 Travel & per diem 01-522-68600 Meetings 01-522-69105 Plat Filing Fees Category: 60 - Purchased Services Total: Category: 70 - Supplies 01-522-70100 Office Supplies 01-522-70300 Postage For Fiscal: 2015-2016 Period Ending: 02/29/2016 578,647.30 578,647.30 16,962.04 96,928.81 481,718.49 83.25 530.00 530.00 0.00 49.00 Variance 90.75 Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 1,800.00 1,800.00 0.00 1,089.90 710.10 39.45 1,966.00 1,966.00 0.00 0.00 1,966.00 100.00 300.00 300.00 0.00 176.97 123.03 41.01 55,312.00 55,312.00 100.95 5,035.02 50,276.98 90.90 578,647.30 578,647.30 16,962.04 96,928.81 481,718.49 83.25 530.00 530.00 0.00 49.00 481.00 90.75 1,650.00 1,650.00 0.00 0.00 1,650.00 100.00 205.00 205.00 0.00 0.00 205.00 100.00 15,799.00 15,799.00 0.00 5,567.09 10,231.91 64.76 205.00 205.00 0.00 0.00 205.00 100.00 583.00 583.00 0.00 0.00 583.00 100.00 18,972.00 18,972.00 0.00 5,616.09 13,355.91 70.40 800.00 800.00 0.00 281.93 518.07 64.76 11,366.00 11,366.00 598.13 3,985.66 7,380.34 64.93 743.00 743.00 0.00 102.31 640.69 86.23 12,909.00 12,909.00 598.13 4,369.90 8,539.10 66.15 31,881.00 31,881.00 598.13 9,985.99 21,895.01 68.68 318,266.00 318,266.00 24,153.36 123,404.46 194,861.54 61.23 5,000.00 5,000.00 768.27 3,294.64 1,705.36 34.11 1,900.00 1,900.00 0.00 1,805.00 95.00 5.00 4,312.00 4,312.00 0.00 3,562.50 749.50 17.38 42,832.00 42,832.00 3,177.51 17,586.39 25,245.61 58.94 36,455.00 36,455.00 2,647.88 11,994.22 24,460.78 67.10 2,535.00 2,535.00 211.22 973.14 1,561.86 61.61 523.00 523.00 43.59 200.85 322.15 61.60 2,967.00 2,967.00 228.18 1,051.28 1,915.72 64.57 20,160.00 20,160.00 1,506.64 8,010.74 12,149.26 60.26 4,777.00 4,777.00 352.37 1,873.56 2,903.44 60.78 1,190.00 1,190.00 58.79 133.72 1,056.28 88.76 10,310.00 10,310.00 0.00 0.00 10,310.00 100.00 451,227.00 451,227.00 33,147.81 173,890.50 277,336.50 61.46 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00 75,000.00 75,000.00 0.00 21,915.22 53,084.78 70.78 5,000.00 5,000.00 0.00 0.00 5,000.00 100.00 6,900.00 6,900.00 0.00 0.00 6,900.00 100.00 8,000.00 8,000.00 0.00 0.00 8,000.00 100.00 1,100.00 1,100.00 0.00 529.39 570.61 51.87 1,100.00 1,100.00 0.00 56.50 1,043.50 94.86 3,000.00 3,000.00 32.50 603.13 2,396.87 79.90 1,950.00 1,950.00 5.00 455.00 1,495.00 76.67 4,512.00 4,512.00 131.25 1,415.02 3,096.98 68.64 3,000.00 3,000.00 70.92 240.82 2,759.18 91.97 1,307.00 1,307.00 106.00 316.00 991.00 75.82 1,000.00 1,000.00 0.00 138.45 861.55 86.16 240.00 240.00 0.00 76.44 163.56 68.15 0.00 0.00 0.00 166.75 -166.75 0.00 120,109.00 120,109.00 345.67 25,912.72 94,196.28 78.43 1,500.00 1,500.00 7.99 732.90 767.10 51.14 500.00 500.00 0.00 9.74 490.26 98.05 3/16/2016 11:18:40 AM Page 8 of 31 Town Council Page 48 of 393 Meeting Date: March 22, 2016 All Fund Budget Report 01-522-70400 Publications/Books/Subscriptions 01-522-71000 Fuel 01-522-72100 Uniforms 01-522-79999 Miscellaneous Expense 01-611-78500 Category: 70 - Supplies Total: 01-611-79999 Department: 522 - Community Development Total: Department: 611- Finance Category: 50 - Personnel Services 01-611-50100 Salaries - Regular 01-611-50140 Salaries - Longevity 01-611-50145 Salaries - Stipend 01-611-51200 Retirement 01-611-51210 Medical Insurance 01-611-51215 Dental Insurance 01-611-51216 Vision Insurance 01-611-51218 Life Insurance & Other 01-611-52220 Social Security Taxes 01-611-52225 Medicare Taxes 01-611-52250 Unemployment Taxes 01-611-52260 Workman's Compensation 329.11 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-611-60106 Professional Outside Services 01-611-60200 Auditing 01-611-61100 Appraisal 01-611-61150 Tax Administration 01-611-63200 Advertising 01-611-63250 Printing 01-611-63551 Schools & Training 01-611-63800 Service Charges & Fees 01-611-63850 PID 01-611-64400 Communications /Pagers/Mobiles 01-611-68100 Dues & Membership 01-611-68200 Travel & per diem 01-611-68600 Meetings 215.49 Category: 60 - Purchased Services Total: Category: 70 - Supplies 11,390.00 01-611-70100 Office Supplies 01-611-70300 Postage 01-611-70400 Publications/Books/Subscriptions 01-611-78500 Furniture/Equipment<$5,000 01-611-79999 Miscellaneous Expense Total Budget Category: 70 - Supplies Total: Activity Department: 611- Finance Total: Department: 615 - Municipal Court Category: 50 - Personnel Services 01-615-50100 Salaries- Regular 01-615-50140 Salaries - Longevity 01-615-50145 Salaries - Stipend 01-615-50160 Salaries - Certification 01-615-51200 Retirement 01-615-51210 Medical Insurance 01-615-51215 Dental Insurance 01-615-51216 Vision Insurance 01-615-51218 Life Insurance & Other 01-615-52220 Social Security Taxes For Fiscal: 2015-2016 Period Ending: 02/29/2016 11,390.00 11,390.00 70.98 2,686.24 Variance 76.42 Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 2,000.00 2,000.00 0.00 282.50 1,717.50 85.88 4,870.00 4,870.00 0.00 704.57 4,165.43 85.53 1,920.00 1,920.00 62.98 627.42 1,292.58 67.32 600.00 600.00 0.01 329.11 270.89 45.15 11,390.00 11,390.00 70.98 2,686.24 8,703.76 76.42 582,726.00 582,726.00 33,564.46 202,489.46 380,236.54 65.25 209,643.00 209,643.00 15,807.78 80,182.83 129,460.17 61.75 455.00 455.00 0.00 390.00 65.00 14.29 2,250.00 2,250.00 0.00 2,250.00 0.00 0.00 27,605.00 27,605.00 2,015.50 11,014.46 16,590.54 60.10 23,995.00 23,995.00 1,592.70 7,827.83 16,167.17 67.38 1,731.00 1,731.00 131.52 626.38 1,104.62 63.81 357.00 357.00 25.00 122.76 234.24 65.61 1,833.00 1,833.00 139.30 641.78 1,191.22 64.99 13,026.00 13,026.00 921.46 4,827.94 8,198.06 62.94 3,079.00 3,079.00 215.49 1,129.12 1,949.88 63.33 621.00 621.00 34.03 81.27 539.73 86.91 531.00 531.00 0.00 0.00 531.00 100.00 285,126.00 285,126.00 20,882.78 109,094.37 176,031.63 61.74 2,100.00 2,100.00 0.00 1,430.00 670.00 31.90 35,500.00 35,500.00 0.00 29,500.00 6,000.00 16.90 51,629.00 51,629.00 0.00 14,508.86 37,120.14 71.90 3,312.00 3,312.00 0.00 3,444.48 -132.48 -4.00 3,800.00 3,800.00 0.00 0.00 3,800.00 100.00 5,750.00 5,750.00 0.00 982.69 4,767.31 82.91 2,830.00 2,830.00 0.00 0.00 2,830.00 100.00 10,956.00 10,956.00 495.74 4,100.73 6,855.27 62.57 100.00 100.00 0.00 0.00 100.00 100.00 900.00 900.00 75.00 316.07 583.93 64.88 1,370.00 1,370.00 280.00 280.00 1,090.00 79.56 3,096.00 3,096.00 35.86 1,659.84 1,436.16 46.39 100.00 100.00 0.00 0.00 100.00 100.00 121,443.00 121,443.00 886.60 56,222.67 65,220.33 53.70 1,800.00 1,800.00 0.00 1,171.14 628.86 34.94 1,500.00 1,500.00 0.00 0.00 1,500.00 100.00 250.00 250.00 0.00 0.00 250.00 100.00 200.00 200.00 0.00 0.00 200.00 100.00 100.00 100.00 0.00 110.00 -10.00 -10.00 3,850.00 3,850.00 0.00 1,281.14 2,568.86 66.72 410,419.00 410,419.00 21,769.38 166,598.18 243,820.82 59.41 56,867.00 56,867.00 3,763.64 20,340.47 36,526.53 64.23 140.00 140.00 0.00 145.00 -5.00 -3.57 750.00 750.00 0.00 750.00 0.00 0.00 900.00 900.00 75.00 316.07 583.93 64.88 7,106.00 7,106.00 486.24 2,859.28 4,246.72 59.76 5,781.00 5,781.00 422.18 1,936.62 3,844.38 66.50 414.00 414.00 34.52 159.04 254.96 61.58 81.00 81.00 6.76 31.14 49.86 61.56 552.00 552.00 37.16 195.23 356.77 64.63 3,590.00 3,590.00 236.94 1,331.34 2,258.66 62.92 3/16/2016 11:18:40 AM Page 9 of 31 Town Council Page 49 of 393 Meeting Date: March 22, 2016 All Fund Budget Report 01-615-52225 Medicare Taxes 01-615-52250 Unemployment Taxes 01-615-52260 Workman's Compensation Original Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-615-60100 Professional Outside Services 01-615-60300 Judge's Compensation 01-615-63250 Printing 01-615-63551 Schools & Training 01-615-66300 Jury Fees 01-615-68100 Dues & Membership 01-615-68200 Travel & per diem 63.41 Category: 60 - Purchased Services Total: Category: 70 - Supplies 11.52 01-615-70100 Office Supplies 01-615-70300 Postage 01-615-78500 Furniture/Equipment<$5,000 01-615-79999 Miscellaneous Expense 100.00 Category: 70 - Supplies Total: 77,388.00 Department: 615 - Municipal Court Total: Department: 630 - Human Resources Category: 50 - Personnel Services 01-630-50100 Salaries - Regular 01-630-51200 Retirement 01-630-51210 Medical Insurance 01-630-51215 Dental Insurance 01-630-51216 Vision Insurance 01-630-51218 Life Insurance & Other 01-630-52220 Social Security Taxes 01-630-52225 Medicare Taxes 01-630-52250 Unemployment Taxes 01-630-52260 Workman's Compensation 01-630-52960 Employee Relations 01-630-53240 Tuition Reimbursement 01-630-53280 Employee Assistance Program 144.00 Category: 50 - Personnel Services Total: Category: 60 - Purchased Services 01-630-60400 Physicals/Testing 01-630-63200 Advertising 01-630-63250 Printing 01-630-63551 Schools & Training 01-630-63552 Organizational Employee Training 01-630-64400 Communications /Pagers/Mobiles 01-630-68100 Dues & Membership 01-630-68200 Travel & per diem 01-630-68600 Meetings 5,669.49 Category: 60 - Purchased Services Total: Category: 70 - Supplies 300.00 01-630-70100 Office Supplies 01-630-70300 Postage 600.00 Category: 70 - Supplies Total: Department: 630 - Human Resources Total: Department: 640 - Information Services Category: 50 - Personnel Services 01-640-50100 Salaries - Regular 01-640-50140 Salaries - Longevity For Fiscal: 2015-2016 Period Ending: 02/29/2016 123,872.00 123,872.00 8,336.12 61,795.06 62,076.94 50.11 167,773.00 167,773.00 11,139.33 56,476.67 111,296.33 66.34 1,800.00 1,800.00 0.00 1,815.00 -15.00 -0.83 3/16/2016 11:18:40 AM Page 10 of 31 Town Council Page 50 of 393 Meeting Date: March 22, 2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 851.00 851.00 55.41 311.37 539.63 63.41 222.00 222.00 11.52 24.02 197.98 89.18 134.00 134.00 0.00 0.00 134.00 100.00 77,388.00 77,388.00 5,129.37 28,399.58 48,988.42 63.30 1,890.00 1,890.00 48.00 469.30 1,420.70 75.17 4,500.00 4,500.00 300.00 1,200.00 3,300.00 73.33 1,100.00 1,100.00 1,100.21 1,100.21 -0.21 -0.02 350.00 350.00 0.00 50.00 300.00 85.71 144.00 144.00 0.00 0.00 144.00 100.00 130.00 130.00 0.00 0.00 130.00 100.00 375.00 375.00 0.00 0.00 375.00 100.00 8,489.00 8,489.00 1,448.21 2,819.51 5,669.49 66.79 300.00 300.00 0.00 96.15 203.85 67.95 600.00 600.00 0.00 0.00 600.00 100.00 200.00 200.00 0.00 0.00 200.00 100.00 100.00 100.00 19.00 19.00 81.00 81.00 1,200.00 1,200.00 19.00 115.15 1,084.85 90.40 87,077.00 87,077.00 6,596.58 31,334.24 55,742.76 64.02 76,274.00 76,274.00 5,850.15 30,581.62 45,692.38 59.91 9,916.00 9,916.00 780.12 4,408.28 5,507.72 55.54 5,781.00 5,781.00 377.74 1,865.17 3,915.83 67.74 414.00 414.00 36.61 183.90 230.10 55.58 81.00 81.00 7.16 34.73 46.27 57.12 626.00 626.00 52.38 258.58 367.42 58.69 4,729.00 4,729.00 366.95 2,031.61 2,697.39 57.04 1,106.00 1,106.00 85.82 475.17 630.83 57.04 207.00 207.00 10.09 37.27 169.73 82.00 193.00 193.00 0.00 0.00 193.00 100.00 10,850.00 10,850.00 10.00 10,650.45 199.55 1.84 6,500.00 6,500.00 341.42 6,124.86 375.14 5.77 2,880.00 2,880.00 0.00 593.60 2,286.40 79.39 119,557.00 119,557.00 7,918.44 57,245.24 62,311.76 52.12 540.00 540.00 0.00 144.00 396.00 73.33 0.00 0.00 0.00 427.50 -427.50 0.00 150.00 150.00 143.68 143.68 6.32 4.21 1,000.00 1,000.00 0.00 835.00 165.00 16.50 0.00 0.00 199.00 199.00 -199.00 0.00 900.00 900.00 75.00 316.07 583.93 64.88 300.00 300.00 0.00 439.00 -139.00 -46.33 500.00 500.00 0.00 755.50 -255.50 -51.10 0.00 0.00 0.00 35.63 -35.63 0.00 3,390.00 3,390.00 417.68 3,295.38 94.62 2.79 600.00 600.00 0.00 1,254.44 -654.44 -109.07 325.00 325.00 0.00 0.00 325.00 100.00 925.00 925.00 0.00 1,254.44 -329.44 -35.62 123,872.00 123,872.00 8,336.12 61,795.06 62,076.94 50.11 167,773.00 167,773.00 11,139.33 56,476.67 111,296.33 66.34 1,800.00 1,800.00 0.00 1,815.00 -15.00 -0.83 3/16/2016 11:18:40 AM Page 10 of 31 Town Council Page 50 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 01-640-50145 Salaries - Stipend 1,500.00 1,500.00 0.00 1,500.00 0.00 0.00 01-640-51200 Retirement 19,197.00 19,197.00 1,420.27 7,965.95 11,231.05 58.50 01-640-51210 Medical Insurance 11,562.00 11,562.00 900.24 4,139.11 7,422.89 64.20 01-640-51215 Dental Insurance 828.00 828.00 69.04 318.08 509.92 61.58 01-640-51216 Vision Insurance 162.00 162.00 13.52 62.28 99.72 61.56 01-640-51218 Life Insurance & Other 1,238.00 1,238.00 97.40 448.74 789.26 63.75 01-640-52220 Social Security Taxes 10,514.00 10,514.00 688.46 3,697.04 6,816.96 64.84 01-640-52225 Medicare Taxes 2,481.00 2,481.00 161.01 864.66 1,616.34 65.15 01-640-52250 Unemployment Taxes 621.00 621.00 19.60 52.64 568.36 91.52 01-640-52260 Workman's Compensation 466.00 466.00 0.00 0.00 466.00 100.00 Category: 50 - Personnel Services Total: 218,142.00 218,142.00 14,508.87 77,340.17 140,801.83 64.55 Category: 60 - Purchased Services 01-640-60800 Software & Support 170,946.50 170,946.50 9,074.31 65,333.30 105,613.20 61.78 01-640-60900 Security 1,350.00 1,350.00 0.00 0.00 1,350.00 100.00 01-640-63551 Schools & Training 3,650.00 3,650.00 0.00 0.00 3,650.00 100.00 01-640-64300 Telephone 9,488.00 9,488.00 0.00 2,595.62 6,892.38 72.64 01-640-64400 Communications /Pagers/Mobiles 30,476.00 30,476.00 150.00 10,304.26 20,171.74 66.19 01-640-67000 Independent Labor 10,500.00 10,500.00 190.00 190.00 10,310.00 98.19 01-640-67150 Copier Rental/Lease 9,136.00 9,136.00 977.73 4,850.76 4,285.24 46.90 01-640-68100 Dues & Membership 250.00 250.00 0.00 0.00 250.00 100.00 01-640-68200 Travel & per diem 2,869.00 2,869.00 0.00 0.00 2,869.00 100.00 01-640-68600 Meetings 122.00 122.00 0.00 25.17 96.83 79.37 Category: 60 - Purchased Services Total: 238,787.50 238,787.50 10,392.04 83,299.11 155,488.39 65.12 Category: 70 - Supplies 01-640-70100 Office Supplies 721.00 721.00 0.00 149.03 571.97 79.33 01-640-70200 Printer Supplies 7,500.00 7,500.00 0.00 2,731.63 4,768.37 63.58 01-640-70300 Postage 250.00 250.00 0.00 14.77 235.23 94.09 01-640-72100 Uniforms 125.00 125.00 58.00 58.00 67.00 53.60 01-640-78600 Hardware 16,273.00 16,273.00 0.00 5,881.91 10,391.09 63.85 Category: 70 - Supplies Total: 24,869.00 24,869.00 58.00 8,835.34 16,033.66 64.47 Department: 640 - Information Services Total: 481,798.50 481,798.50 24,958.91 169,474.62 312,323.88 64.82 Department: 710 - Facilities Management Category: 60 - Purchased Services 01-710-6400(, Electricity 14,500.00 14,500.00 1,236.15 3,711.27 10,788.73 74.41 01-710-64100 Water 1,200.00 1,200.00 0.00 306.73 893.27 74.44 01-710-65000 Insurance 56,971.00 56,971.00 0.00 54,392.60 2,578.40 4.53 01-710-65200 Building Maintenance 15,000.00 15,000.00 450.92 4,210.19 10,789.81 71.93 01-710-65350 Equipment Maintenance 250.00 250.00 0.00 0.00 250.00 100.00 01-710-65400 Cleaning Services 17,658.00 17,658.00 1,182.00 6,946.00 10,712.00 60.66 Category: 60 - Purchased Services Total: 105,579.00 105,579.00 2,869.07 69,566.79 36,012.21 34.11 Category: 70 - Supplies 01-710-78500 Furniture/Equipment<$5,000 5,000.00 5,000.00 58.98 58.98 4,941.02 98.82 01-710-79100 Maintenance Supplies 1,500.00 1,500.00 0.00 428.43 1,071.57 71.44 Category: 70 - Supplies Total: 6,500.00 6,500.00 58.98 487.41 6,012.59 92.50 Department: 710 - Facilities Management Total: 112,079.00 112,079.00 2,928.05 70,054.20 42,024.80 37.50 Expense Total: 9,085,000.80 9,085,000.80 507,346.40 3,113,643.08 5,971,357.72 65.73% Fund: 01 - GENERAL FUND Surplus (Deficit): 39,799.20 39,799.20 244,350.95 3,586,158.55 3,546,359.35 -8,910.63 3/16/2016 11:18:40 AM Page 11 of 31 Town Council Page 51 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 03 - TAX NOTES 2010 Revenue Department: 000 - General Category: 47 - Investment Income Interest Income 0.00 0.00 9.86 32.80 32.80 0.00 Category: 47 - Investment Income Total: 0.00 0.00 9.86 32.80 32.80 0.00 Department: 000 - General Total: 0.00 0.00 9.86 32.80 32.80 0.00 Revenue Total: 0.00 0.00 9.86 32.80 32.80 0.00 Expense Department: 400 - Parks Category: 80 - Capital 03-400-83700 Capital Expenses 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Category: 80 - Capital Total: 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Department: 400 - Parks Total: 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Expense Total: 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Fund: 03 - TAX NOTES 2010 Surplus (Deficit): -41,000.00 -41,000.00 9.86 32.80 41,032.80 100.08 Fund: 04 - CCPD FUND Revenue Department: 000 - General Category: 40 - Taxes 04-000-4G Sales Tax - CCPD 186,433.00 186,433.00 20,575.04 82,806.81 -103,626.19 55.58 Category: 40 - Taxes Total: 186,433.00 186,433.00 20,575.04 82,806.81 -103,626.19 55.58 Category: 47 - Investment Income 04-000-47000 Interest Income 0.00 0.00 4.89 33.98 33.98 0.00 Category: 47 - Investment Income Total: 0.00 0.00 4.89 33.98 33.98 0.00 Department: 000 - General Total: 186,433.00 186,433.00 20,579.93 82,840.79 -103,592.21 55.57 Revenue Total: 186,433.00 186,433.00 20,579.93 82,840.79 -103,592.21 55.57 Expense Department: 251- Police Category: 70 - Supplies 04-2_ Small Equipment 51,000.00 51,000.00 0.00 6,617.75 44,382.25 87.02 Category: 70 - Supplies Total: 51,000.00 51,000.00 0.00 6,617.75 44,382.25 87.02 Category: 80 - Capital 04-251-83700 Capital Expenses 125,000.00 125,000.00 0.00 84,457.52 40,542.48 32.43 Category: 80 - Capital Total: 125,000.00 125,000.00 0.00 84,457.52 40,542.48 32.43 Department: 251- Police Total: 176,000.00 176,000.00 0.00 91,075.27 84,924.73 48.25 Expense Total: 176,000.00 176,000.00 0.00 91,075.27 84,924.73 48.25 Fund: 04 - CCPD FUND Surplus (Deficit): 10,433.00 10,433.00 20,579.93 -8,234.48 -18,667.48 178.93 Fund: 05 - BOND FUND - GO 2010 PARKS Revenue Department: 000 - General Category: 47 - Investment Income Interest Income 0.00 0.00 3.66 12.32 12.32 0.00 Category: 47 - Investment Income Total: 0.00 0.00 3.66 12.32 12.32 0.00 Department: 000 - General Total: 0.00 0.00 3.66 12.32 12.32 0.00 Revenue Total: 0.00 0.00 3.66 12.32 12.32 0.00 Town Council Page 52 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Expense Department: 400 - Parks Category: 80 - Capital 05-400-83700 Capital Expenses 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Category: 80 -Capital Total: 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Department: 400 - Parks Total: 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Expense Total: 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Fund: 05 - BOND FUND - GO 2010 PARKS Surplus (Deficit): -15,000.00 -15,000.00 3.66 12.32 15,012.32 100.08 Fund: 07 - CAPITAL REPLACEMENT FUND Revenue Department: 000 - General Category: 49 - Other Financing Sources 07-000-49290 Transfer In - Future Replacement Res... 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Category: 49 - Other Financing Sources Total: 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Department: 000 - General Total: 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Revenue Total: 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Expense Department: 251- Police Category: 80 - Capital 07-251-83700 Capital Expenses 45,800.00 45,800.00 0.00 4,816.57 40,983.43 89.48 Category: 80 - Capital Total: 45,800.00 45,800.00 0.00 4,816.57 40,983.43 89.48 Department: 251- Police Total: 45,800.00 45,800.00 0.00 4,816.57 40,983.43 89.48 Department: 255 - EMS Category: 80 - Capital 07-255-83700 Capital Expenses 18,000.00 18,000.00 0.00 0.00 18,000.00 100.00 Category: 80 -Capital Total: 18,000.00 18,000.00 0.00 0.00 18,000.00 100.00 Department: 255 - EMS Total: 18,000.00 18,000.00 0.00 0.00 18,000.00 100.00 Department: 400 - Parks Category: 80 - Capital 07-400-83700 Capital Expenses 22,600.00 22,600.00 0.00 6,248.84 16,351.16 72.35 Category: 80 - Capital Total: 22,600.00 22,600.00 0.00 6,248.84 16,351.16 72.35 Department: 400 - Parks Total: 22,600.00 22,600.00 0.00 6,248.84 16,351.16 72.35 Department: 450 - Recreation Category: 80 - Capital 07-450-83700, Capital Expenses 80,000.00 80,000.00 0.00 0.00 80,000.00 100.00 Category: 80 - Capital Total: 80,000.00 80,000.00 0.00 0.00 80,000.00 100.00 Department: 450 - Recreation Total: 80,000.00 80,000.00 0.00 0.00 80,000.00 100.00 Department: 640 - Information Services Category: 70 - Supplies 07-640-78400 Hardware 0.00 0.00 0.00 1,178.14 -1,178.14 0.00 Category: 70 -Supplies Total: 0.00 0.00 0.00 1,178.14 -1,178.14 0.00% Category: 80 - Capital 07-640-83700 Capital Expenses 49,463.00 49,463.00 0.00 0.00 49,463.00 100.00 Category: 80 - Capital Total: 49,463.00 49,463.00 0.00 0.00 49,463.00 100.00 Department: 640 - Information Services Total: 49,463.00 49,463.00 0.00 1,178.14 48,284.86 97.62 Expense Total: 215,863.00 215,863.00 0.00 12,243.55 203,619.45 94.33 Fund: 07 - CAPITAL REPLACEMENT FUND Surplus (Deficit): 17,380.00 17,380.00 0.00 52,645.20 35,265.20 -202.91 Town Council Page 53 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 08 - TAX NOTES 2012 Revenue Department: 000 - General Category: 47 - Investment Income Interest Income 0.00 0.00 0.00 7.38 7.38 0.00 Category: 47 - Investment Income Total: 0.00 0.00 0.00 7.38 7.38 0.00 Department: 000 - General Total: 0.00 0.00 0.00 7.38 7.38 0.00 Revenue Total: 0.00 0.00 0.00 7.38 7.38 0.00 Expense Department: 140 - Manager's Office Category: 60 - Purchased Services Professional Outside Services 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21 Category: 60 - Purchased Services Total: 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21 Department: 140 - Manager's Office Total: 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21 Expense Total: 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21% Fund: 08 - TAX NOTES 2012 Surplus (Deficit): -143,803.00 -143,803.00 0.00 33,385.60 177,188.60 123.22 Fund: 09 - TROPHY CLUB PARK Revenue Department: 000 - General Category: 43 - Fines & Fees Park Revenues 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Category: 43 - Fines & Fees Total: 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Department: 000 - General Total: 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Revenue Total: 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Expense Department: 400 - Parks Category: 50 - Personnel Services 09-400-50100 Salaries - Regular 45,544.00 45,544.00 2,057.96 12,610.69 32,933.31 72.31 09-400-50140 Salaries - Longevity 204.00 204.00 0.00 204.00 0.00 0.00 09-400-50145 Salaries - Stipend 300.00 300.00 0.00 300.00 0.00 0.00 09-400-51200 Retirement 3,504.00 3,504.00 257.78 1,345.87 2,158.13 61.59 09-400-51210 Medical Insurance 3,000.00 3,000.00 248.54 1,058.59 1,941.41 64.71 09-400-51215 Dental Insurance 233.00 233.00 19.40 82.62 150.38 64.54 09-400-51216 Vision Insurance 32.00 32.00 2.70 11.51 20.49 64.03 09-400-51218 Life Insurance & Other 239.00 239.00 18.10 77.08 161.92 67.75 09-400-52220 Social Security Taxes 2,836.00 2,836.00 126.44 764.61 2,071.39 73.04 09-400-52225 Medicare Taxes 668.00 668.00 29.57 178.80 489.20 73.23 09-400-52250 Unemployment Taxes 306.00 306.00 4.84 17.65 288.35 94.23 09-400-52260 Workman's Compensation 1,094.00 1,094.00 0.00 0.00 1,094.00 100.00 Category: 50 - Personnel Services Total: 57,960.00 57,960.00 2,765.33 16,651.42 41,308.58 71.27 Category: 60 - Purchased Services 09-400-60100 Professional Outside Services 2,500.00 2,500.00 0.00 0.00 2,500.00 100.00 09-400-60200 Auditing 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00 09-400-60800 Software & Support 7,240.60 7,240.60 201.60 3,628.00 3,612.60 49.89 09-400-63200 Advertising 1,235.00 1,235.00 0.00 119.88 1,115.12 90.29 09-400-63800 Service Charges & Fees 8,495.00 8,495.00 184.13 3,900.48 4,594.52 54.08 09-400-64000 Electricity 2,800.00 2,800.00 197.06 875.09 1,924.91 68.75 09-400-64100 Water 1,747.00 1,747.00 0.00 853.49 893.51 51.15 09-400-64300 Telephone 1,900.00 1,900.00 0.00 674.04 1,225.96 64.52 09-400-64400 Communications /Pagers/Mobiles 933.00 933.00 0.00 482.39 450.61 48.30 09-400-65000 Insurance 1,200.00 1,200.00 0.00 0.00 1,200.00 100.00 09-400-65100 Property Maintenance 10,500.00 10,500.00 0.00 3,044.43 7,455.57 71.01 09-400-65350 Equipment Maintenance 2,384.00 2,384.00 0.00 1,454.85 929.15 38.97 09-400-67000 Independent Labor 26,600.00 26,600.00 260.00 1,860.00 24,740.00 93.01 09-400-67350 Portable Toilets 3,644.40 3,644.40 0.00 2,017.29 1,627.11 44.65 Town Council Page 54 of 393 Meeting Date: March 22, 2016 All Fund Budget Report 09-400-68100 Dues & Membership 09-400-68200 Travel & per diem Variance Category: 60 - Purchased Services Total: Category: 70 - Supplies Current 09-400-70100 Office Supplies 09-400-70300 Postage 09-400-71000 Fuel 09-400-72100 Uniforms 09-400-76950 Community Events 09-400-78200 Small Tools 09-400-78500 Furniture/Equipment<$5,000 09-400-79100 Maintenance Supplies 09-400-79999 Miscellaneous Expense 0.00 Category: 70 - Supplies Total: Category: 99 - Other Financing Uses 09-400-99200 Park Administration Transfer 72,921.00 Category: 99 - Other Financing Uses Total: 18,909.94 Department: 400 - Parks Total: 74.07 Expense Total: Fund: 09 - TROPHY CLUB PARK Surplus (Deficit): Fund: 10 - STREET MAINTENANCE SALES TAX Revenue 99.00 Department: 000 - General Category: 40 - Taxes 0.00 10-000-40350 Sales Tax - Street Maintenance 89.60 Category: 40 - Taxes Total: Category: 47 - Investment Income 10-000-47000 Interest Income 1,081.52 Category: 47 - Investment Income Total: 520.00 Department: 000 - General Total: For Fiscal: 2015-2016 Period Ending: 02/29/2016 3/16/2016 11:18:40 AM Page 15 of 31 Town Council Page 55 of 393 Meeting Date: March 22, 2016 Revenue Total: 182,554.00 182,554.00 Variance 86,111.32 Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 250.00 250.00 0.00 0.00 250.00 100.00 492.00 492.00 0.00 0.00 492.00 100.00 72,921.00 72,921.00 842.79 18,909.94 54,011.06 74.07 1,044.00 1,044.00 0.00 10.48 1,033.52 99.00 327.00 327.00 0.00 34.01 292.99 89.60 1,250.00 1,250.00 0.00 168.48 1,081.52 86.52 520.00 520.00 0.00 312.68 207.32 39.87 14,900.00 14,900.00 0.00 1,873.21 13,026.79 87.43 1,200.00 1,200.00 0.00 0.00 1,200.00 100.00 1,920.00 1,920.00 0.00 3,110.49 -1,190.49 -62.00 464.00 464.00 0.00 23.46 440.54 94.94 300.00 300.00 0.00 0.00 300.00 100.00 21,925.00 21,925.00 0.00 5,532.81 16,392.19 74.76 8,000.00 8,000.00 0.00 2,000.00 6,000.00 75.00 8,000.00 8,000.00 0.00 2,000.00 6,000.00 75.00 160,806.00 160,806.00 3,608.12 43,094.17 117,711.83 73.20 160,806.00 160,806.00 3,608.12 43,094.17 117,711.83 73.20 4,194.00 4,194.00 -2,401.87 -33,442.75 -37,636.75 897.40 182,554.00 182,554.00 20,767.07 86,094.81 -96,459.19 52.84 182,554.00 182,554.00 20,767.07 86,094.81 -96,459.19 52.84 0.00 0.00 3.50 16.51 16.51 0.00 0.00 0.00 3.50 16.51 16.51 0.00 182,554.00 182,554.00 20,770.57 86,111.32 -96,442.68 52.83 3/16/2016 11:18:40 AM Page 15 of 31 Town Council Page 55 of 393 Meeting Date: March 22, 2016 Revenue Total: 182,554.00 182,554.00 20,770.57 86,111.32 -96,442.68 52.83% Expense Department: 360 - Streets Category: 50 - Personnel Services 10-360-50100 Salaries - Regular 22,612.00 22,612.00 1,770.28 9,071.37 13,540.63 59.88 10-360-50140 Salaries - Longevity 59.00 59.00 0.00 0.00 59.00 100.00 10-360-50145 Salaries - Stipend 525.00 525.00 0.00 540.00 -15.00 -2.86 10-360-51200 Retirement 3,016.00 3,016.00 225.71 1,280.58 1,735.42 57.54 10-360-51210 Medical Insurance 5,250.00 5,250.00 421.80 1,928.32 3,321.68 63.27 10-360-51215 Dental Insurance 408.00 408.00 39.84 188.13 219.87 53.89 10-360-51216 Vision Insurance 97.00 97.00 7.68 36.27 60.73 62.61 10-360-51218 Life Insurance & Other 245.00 245.00 18.45 87.12 157.88 64.44 10-360-52220 Social Security Taxes 1,406.00 1,406.00 93.93 521.18 884.82 62.93 10-360-52225 Medicare Taxes 336.00 336.00 21.95 121.88 214.12 63.73 10-360-52250 Unemployment Taxes 145.00 145.00 5.32 10.67 134.33 92.64 10-360-52260 Workman's Compensation 1,373.00 1,373.00 0.00 0.00 1,373.00 100.00 Category: 50 - Personnel Services Total: 35,472.00 35,472.00 2,604.96 13,785.52 21,686.48 61.14 Category: 60 - Purchased Services 10-360-65300 Vehicle Maintenance 3,700.00 3,700.00 854.77 1,275.55 2,424.45 65.53 10-360-65500 Street Maintenance 100,000.00 100,000.00 3,294.94 15,247.60 84,752.40 84.75 10-360-65510 Signs & Markings 15,000.00 15,000.00 58.99 4,622.70 10,377.30 69.18 Category: 60 - Purchased Services Total: 118,700.00 118,700.00 4,208.70 21,145.85 97,554.15 82.19 Category: 70 - Supplies 10-360-71000 Fuel 5,540.00 5,540.00 0.00 1,547.31 3,992.69 72.07 3/16/2016 11:18:40 AM Page 15 of 31 Town Council Page 55 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 10-360-78200 Small Tools 700.00 700.00 91.12 91.12 608.88 86.98 Category: 70 - Supplies Total: 6,240.00 6,240.00 91.12 1,638.43 4,601.57 73.74 Category: 99 - Other Financing Uses 10-360-9940U Transfer to Debt Service 25,000.00 25,000.00 12,500.00 12,500.00 12,500.00 50.00 Category: 99 - Other Financing Uses Total: 25,000.00 25,000.00 12,500.00 12,500.00 12,500.00 50.00 Department: 360 - Streets Total: 185,412.00 185,412.00 19,404.78 49,069.80 136,342.20 73.53 Expense Total: 185,412.00 185,412.00 19,404.78 49,069.80 136,342.20 73.53 Fund: 10 - STREET MAINTENANCE SALES TAX Surplus (Deficit): -2,858.00 -2,858.00 1,365.79 37,041.52 39,899.52 1,396.06 Fund: 11- STORM DRAINAGE UTILITY Revenue Department: 000 - General Category: 43 - Fines & Fees 11-000-4s Storm Drainage Fees 414,700.00 414,700.00 33,225.60 172,771.27 -241,928.73 58.34 Category: 43 - Fines & Fees Total: 414,700.00 414,700.00 33,225.60 172,771.27 -241,928.73 58.34 Category: 47 - Investment Income 11-000-47000 Interest Income 100.00 100.00 58.41 274.82 174.82 274.82 Category: 47 - Investment Income Total: 100.00 100.00 58.41 274.82 174.82 174.82 Department: 000 - General Total: 414,800.00 414,800.00 33,284.01 173,046.09 -241,753.91 58.28 Revenue Total: 414,800.00 414,800.00 33,284.01 173,046.09 -241,753.91 58.28 Expense Department: 365 - Drainage Category: 50 - Personnel Services 11-365-50100 Salaries - Regular 21,814.00 21,814.00 1,686.27 8,591.77 13,222.23 60.61 11-365-50140 Salaries - Longevity 65.00 65.00 0.00 65.00 0.00 0.00 11-365-50145 Salaries - Stipend 188.00 188.00 0.00 187.50 0.50 0.27 11-365-51200 Retirement 2,869.00 2,869.00 212.61 1,166.97 1,702.03 59.32 11-365-51210 Medical Insurance 1,445.00 1,445.00 85.64 380.90 1,064.10 73.64 11-365-51215 Dental Insurance 104.00 104.00 8.62 39.70 64.30 61.83 11-365-51216 Vision Insurance 20.00 20.00 1.69 7.74 12.26 61.30 11-365-51218 Life Insurance & Other 168.00 168.00 11.32 52.13 115.87 68.97 11-365-52220 Social Security Taxes 1,356.00 1,356.00 102.00 537.05 818.95 60.39 11-365-52225 Medicare Taxes 320.00 320.00 23.85 125.59 194.41 60.75 11-365-52250 Unemployment Taxes 52.00 52.00 1.75 6.74 45.26 87.04 11-365-52260 Workman's Compensation 127.00 127.00 0.00 0.00 127.00 100.00 Category: 50 - Personnel Services Total: 28,528.00 28,528.00 2,133.75 11,161.09 17,366.91 60.88 Category: 60 - Purchased Services 11-365-60100 Professional Outside Services 18,200.00 18,200.00 0.00 2,209.00 15,991.00 87.86 11-365-60550 Engineering/Construction 80,000.00 80,000.00 5,936.01 17,819.76 62,180.24 77.73 11-365-64201 Trash Removal/Recycling 2,000.00 2,000.00 0.00 1,081.00 919.00 45.95 11-365-65520 Street Sweeping 12,000.00 12,000.00 0.00 3,000.00 9,000.00 75.00 11-365-67000 Independent Labor 17,887.00 17,887.00 0.00 2,130.00 15,757.00 88.09 11-365-68100 Dues & Membership 200.00 200.00 0.00 450.00 -250.00 -125.00 Category: 60 - Purchased Services Total: 130,287.00 130,287.00 5,936.01 26,689.76 103,597.24 79.51 Category: 80 - Capital 11-365-83700. Capital Expenses 36,488.00 36,488.00 0.00 0.00 36,488.00 100.00 Category: 80 - Capital Total: 36,488.00 36,488.00 0.00 0.00 36,488.00 100.00 Category: 99 - Other Financing Uses 11-365-99400 Transfer to Debt Service 62,206.38 62,206.38 3,738.41 3,738.41 58,467.97 93.99 Category: 99 - Other Financing Uses Total: 62,206.38 62,206.38 3,738.41 3,738.41 58,467.97 93.99 Department: 365 - Drainage Total: 257,509.38 257,509.38 11,808.17 41,589.26 215,920.12 83.85 3/16/2016 11:18:40 AM Page 16 of 31 Town Council Page 56 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Department: 601- Debt Service Category: 90 - Debt Service Bond Interest - 2013 CO 35,400.00 35,400.00 18,606.25 18,606.25 16,793.75 47.44 Category: 90 - Debt Service Total: 35,400.00 35,400.00 18,606.25 18,606.25 16,793.75 47.44 Department: 601- Debt Service Total: 35,400.00 35,400.00 18,606.25 18,606.25 16,793.75 47.44 Expense Total: 292,909.38 292,909.38 30,414.42 60,195.51 232,713.87 79.45% Fund: 11 - STORM DRAINAGE UTILITY Surplus (Deficit): 121,890.62 121,890.62 2,869.59 112,850.58 -9,040.04 7.42 Fund: 12 -COURT TECHNOLOGY Revenue Department: 000 - General Category: 43 - Fines & Fees 12-000-43120 Municipal Court Technology Fees 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Category: 43 - Fines & Fees Total: 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Department: 000 - General Total: 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Revenue Total: 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Expense Department: 261- Court Technology Category: 60 - Purchased Services Software & Support 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92 Category: 60 - Purchased Services Total: 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92 Department: 261- Court Technology Total: 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92 Expense Total: 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92% Fund: 12 - COURT TECHNOLOGY Surplus (Deficit): -1,200.00 -1,200.00 165.93 -1,683.40 -483.40 -40.28 Fund: 13 -COURT SECURITY Revenue Department: 000 - General Category: 43 - Fines & Fees Municipal Court Security Fees 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Category: 43 - Fines & Fees Total: 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Department: 000 - General Total: 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Revenue Total: 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Expense Department: 251- Police Category: 70 - Supplies Small Equipment 0.00 0.00 0.00 952.35 -952.35 0.00 Category: 70 - Supplies Total: 0.00 0.00 0.00 952.35 -952.35 0.00 Department: 251- Police Total: 0.00 0.00 0.00 952.35 -952.35 0.00 Department: 271- Court Security Category: 99 - Other Financing Uses Transfer to General Fund 3,000.00 3,000.00 0.00 750.00 2,250.00 75.00 Category: 99 - Other Financing Uses Total: 3,000.00 3,000.00 0.00 750.00 2,250.00 75.00 Department: 271 - Court Security Total: 3,000.00 3,000.00 0.00 750.00 2,250.00 75.00 Expense Total: 3,000.00 3,000.00 0.00 1,702.35 1,297.65 43.26 Fund: 13 - COURT SECURITY Surplus (Deficit): 0.00 0.00 180.71 -621.61 -621.61 0.00 Fund: 15 - ECONOMIC DEVELOPMENT CORPORATION 4B Revenue Department: 000 - General Category: 40 - Taxes SalesTax- General 365,109.00 365,109.00 41,534.14 172,189.60 -192,919.40 52.84 Category: 40 -Taxes Total: 365,109.00 365,109.00 41,534.14 172,189.60 -192,919.40 52.84% 3/16/2016 11:18:40 AM Page 17 of 31 Town Council Page 57 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Town Council Page 58 of 393 Meeting Date: March 22, 2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Category: 47 - Investment Income Interest Income 450.00 450.00 95.38 429.65 -20.35 4.52 Category: 47 - Investment Income Total: 450.00 450.00 95.38 429.65 -20.35 4.52 Department: 000 - General Total: 365,559.00 365,559.00 41,629.52 172,619.25 -192,939.75 52.78 Revenue Total: 365,559.00 365,559.00 41,629.52 172,619.25 -192,939.75 52.78 Expense Department: 951- EDC 4B Category: 60 - Purchased Services 15-951-60200 Auditing 1,000.00 1,000.00 0.00 0.00 1,000.00 100.00 15-951-63200 Advertising 5,200.00 5,200.00 0.00 0.00 5,200.00 100.00 15-951-63250 Printing 500.00 500.00 0.00 0.00 500.00 100.00 15-951-63551 Schools & Training 1,310.00 1,310.00 0.00 0.00 1,310.00 100.00 15-951-68100 Dues & Membership 1,050.00 1,050.00 0.00 0.00 1,050.00 100.00 15-951-68200 Travel & per diem 694.00 694.00 0.00 375.00 319.00 45.97 Category: 60 - Purchased Services Total: 9,754.00 9,754.00 0.00 375.00 9,379.00 96.16 Category: 70 - Supplies 15-951-70100 Office Supplies 250.00 250.00 0.00 0.00 250.00 100.00 15-951-79990 Miscellaneous Expense 7,950.00 7,950.00 0.00 0.00 7,950.00 100.00 Category: 70 - Supplies Total: 8,200.00 8,200.00 0.00 0.00 8,200.00 100.00 Category: 80 - Capital 15-951-87150 EDC Projects 3,750.00 3,750.00 3,500.00 3,500.00 250.00 6.67 15-951-87200 Incentive Programs 140,773.00 140,773.00 11,731.08 58,655.40 82,117.60 58.33 Category: 80 - Capital Total: 144,523.00 144,523.00 15,231.08 62,155.40 82,367.60 56.99 Category: 90 - Debt Service 15-951-91000 Bond Interest 0.00 0.00 51,736.25 51,736.25 -51,736.25 0.00 Category: 90 - Debt Service Total: 0.00 0.00 51,736.25 51,736.25 -51,736.25 0.00 Category: 99 - Other Financing Uses 15-951-99400 Transfer to Debt Service 208,473.00 208,473.00 0.00 0.00 208,473.00 100.00 Category: 99 - Other Financing Uses Total: 208,473.00 208,473.00 0.00 0.00 208,473.00 100.00 Department: 951 - EDC 4B Total: 370,950.00 370,950.00 66,967.33 114,266.65 256,683.35 69.20 Expense Total: 370,950.00 370,950.00 66,967.33 114,266.65 256,683.35 69.20 Fund: 15 - ECONOMIC DEVELOPMENT CORPORATION 4B Surplus (Defici.. -5,391.00 -5,391.00 -25,337.81 58,352.60 63,743.60 1,182.41 Fund: 16 - HOTEL OCCUPANCY TAX Revenue Department: 000 - General Category: 40 - Taxes Hotel Occupancy Tax 354,520.00 354,520.00 21,554.43 115,642.68 -238,877.32 67.38 Category: 40 - Taxes Total: 354,520.00 354,520.00 21,554.43 115,642.68 -238,877.32 67.38 Category: 47 - Investment Income 16-000-47000 Interest Income 500.00 500.00 15.13 299.44 -200.56 40.11 Category: 47 - Investment Income Total: 500.00 500.00 15.13 299.44 -200.56 40.11 Department: 000 - General Total: 355,020.00 355,020.00 21,569.56 115,942.12 -239,077.88 67.34 Revenue Total: 355,020.00 355,020.00 21,569.56 115,942.12 -239,077.88 67.34 Expense Department: 370 - Hotel Occupancy Category: 60 - Purchased Services 16-370-63200 Advertising 83,000.00 83,000.00 0.00 0.00 83,000.00 100.00 16-370-67300 Event Rentals 46,825.00 46,825.00 0.00 18,075.00 28,750.00 61.40 Category: 60 - Purchased Services Total: 129,825.00 129,825.00 0.00 18,075.00 111,750.00 86.08 Category: 70 - Supplies 16-370-76700 July Celebration 26,000.00 26,000.00 0.00 0.00 26,000.00 100.00 Category: 70 - Supplies Total: 26,000.00 26,000.00 0.00 0.00 26,000.00 100.00 Town Council Page 58 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Category: 99 - Other Financing Uses I,P?7n-99100 Transfer to General Fund 100,000.00 100,000.00 0.00 25,000.00 75,000.00 75.00 Category: 99 - Other Financing Uses Total: 100,000.00 100,000.00 0.00 25,000.00 75,000.00 75.00 Department: 370 - Hotel Occupancy Total: 255,825.00 255,825.00 0.00 43,075.00 212,750.00 83.16 Expense Total: 255,825.00 255,825.00 0.00 43,075.00 212,750.00 83.16 Fund: 16 - HOTEL OCCUPANCY TAX Surplus (Deficit): 99,195.00 99,195.00 21,569.56 72,867.12 -26,327.88 26.54 Fund: 17 - RECREATION PROGRAMS Revenue Department: 000 - General Category: 43 - Fines & Fees 17-000-43300 Recreation Programs 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Category: 43 - Fines & Fees Total: 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Department: 000 - General Total: 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Revenue Total: 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Expense Department: 450 - Recreation Category: 60 - Purchased Services 17-450-60100 Recreation Program - Expenses 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Category: 60 - Purchased Services Total: 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Department: 450 - Recreation Total: 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Expense Total: 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Fund: 17 - RECREATION PROGRAMS Surplus (Deficit): 0.00 0.00 1,683.65 1,154.13 1,154.13 0.00 Fund: 21- MUD1 - FIRE OPERATIONS PAYROLL Expense Department: 045 - Fire Department Category: 50 - Personnel Services 21-045-50100 Salaries - Regular 0.00 0.00 38,313.37 187,784.84 -187,784.84 0.00 21-045-50130 Salaries - Overtime 0.00 0.00 4,761.01 25,738.94 -25,738.94 0.00 21-045-50140 Salaries - Longevity 0.00 0.00 0.00 5,730.00 -5,730.00 0.00 21-045-50160 Salaries - Certification 0.00 0.00 400.00 1,590.13 -1,590.13 0.00 21-045-50180 Salaries - Holiday Pay 0.00 0.00 73.63 14,717.53 -14,717.53 0.00 21-045-51200 Retirement 0.00 0.00 4,855.87 29,829.34 -29,829.34 0.00 21-045-51210 Medical Insurance 0.00 0.00 4,806.44 21,152.91 -21,152.91 0.00 21-045-51215 Dental Insurance 0.00 0.00 389.95 1,754.95 -1,754.95 0.00 21-045-51216 Vision Insurance 0.00 0.00 73.97 335.69 -335.69 0.00 21-045-51218 Life Insurance & Other 0.00 0.00 348.68 1,581.73 -1,581.73 0.00 21-045-52220 Social Security Taxes 0.00 0.00 2,489.52 13,689.23 -13,689.23 0.00 21-045-52225 Medicare Taxes 0.00 0.00 582.08 3,200.72 -3,200.72 0.00 21-045-52250 Unemployment Taxes 0.00 0.00 77.18 206.09 -206.09 0.00 Category: 50 - Personnel Services Total: 0.00 0.00 57,171.70 307,312.10 -307,312.10 0.00 Category: 60 - Purchased Services 21-045-6z Communications /Pagers/Mobiles 0.00 0.00 75.00 316.06 -316.06 0.00 Category: 60 - Purchased Services Total: 0.00 0.00 75.00 316.06 -316.06 0.00 Department: 045 - Fire Department Total: 0.00 0.00 57,246.70 307,628.16 -307,628.16 0.00 Expense Total: 0.00 0.00 57,246.70 307,628.16 -307,628.16 0.00 Fund: 21- MUD1- FIRE OPERATIONS PAYROLL Total: 0.00 0.00 57,246.70 307,628.16 -307,628.16 0.00 Fund: 60 - TIRZ #1 Revenue Department: 000 - General Category: 40 - Taxes Property Taxes TIRZ#1 6,095.00 6,095.00 0.00 0.00 -6,095.00 100.00 Town Council Page 59 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 60-000-40300 Sales Tax -TIRZ#1 1,000.00 1,000.00 0.00 0.00 -1,000.00 100.00 Category: 40 - Taxes Total: 7,095.00 7,095.00 0.00 0.00 -7,095.00 100.00 Department: 000 - General Total: 7,095.00 7,095.00 0.00 0.00 -7,095.00 100.00 Revenue Total: 7,095.00 7,095.00 0.00 0.00 -7,095.00 100.00 Expense Department: 140 - Manager's Office Category: 80 - Capital 60-140-87200 Incentive Programs 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Category: 80 -Capital Total: 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Department: 140 - Manager's Office Total: 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Expense Total: 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Fund: 60 -TIRZ#1 Surplus (Deficit): 7,095.00 7,095.00 -66,391.85 -125,097.10 -132,192.10 1,863.17 Fund: 71- GRANT FUND-REIMBURSEABLE-MISCELLANEOUS Expense Department: 255 - EMS Category: 70 - Supplies Disposable Supplies 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Category: 70 - Supplies Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Department: 255 - EMS Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Expense Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Fund: 71- GRANT FUND-REIMBURSEABLE-MISCELLANEOUS Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Fund: 72 - GRANT FUND-REIMBURSEABLE-POLICE Revenue Department: 251- Police Category: 42 - Intergovernmental 72-251-42510 TCLEOSE Revenue 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Category: 42 - Intergovernmental Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Department: 251- Police Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Revenue Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Fund: 72 - GRANT FUND-REIMBURSEABLE-POLICE Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Fund: 79 - DEBT SERVICE Revenue Department: 000 - General Category: 40 - Taxes 79-000-40100 Property Taxes 1,697,277.00 1,697,277.00 136,733.22 1,644,945.93 -52,331.07 3.08 79-000-40125 Property Taxes/Delinquent 4,465.00 4,465.00 1,431.46 2,361.64 -2,103.36 47.11 79-000-40150 Property Taxes/Penalty & Interest 2,976.00 2,976.00 1,006.96 1,227.72 -1,748.28 58.75 Category: 40 -Taxes Total: 1,704,718.00 1,704,718.00 139,171.64 1,648,535.29 -56,182.71 3.30% Category: 47 - Investment Income 79-000-4700L Interest Income 250.00 250.00 399.72 785.69 535.69 314.28 Category: 47 - Investment Income Total: 250.00 250.00 399.72 785.69 535.69 214.28 Category: 49 - Other Financing Sources 79-000-49230 Transfer In - Street Maintenance Sales.. 25,000.00 25,000.00 12,500.00 12,500.00 -12,500.00 50.00 79-000-49240 Transfer In - Storm Drainage 62,206.38 62,206.38 3,738.41 3,738.41 -58,467.97 93.99 Category: 49 - Other Financing Sources Total: 87,206.38 87,206.38 16,238.41 16,238.41 -70,967.97 81.38 Department: 000 - General Total: 1,792,174.38 1,792,174.38 155,809.77 1,665,559.39 -126,614.99 7.06 Revenue Total: 1,792,174.38 1,792,174.38 155,809.77 1,665,559.39 -126,614.99 7.06% Expense Department: 601- Debt Service Category: 90 - Debt Service 79-601-90000 Bond Principal 1,339,500.00 1,339,500.00 370,000.00 370,000.00 969,500.00 72.38 79-601-91000 Bond Interest 383,067.17 383,067.17 197,422.67 197,422.67 185,644.50 48.46 Town Council Page 60 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 79-601-92000 Paying Agent Fees 4,500.00 4,500.00 0.00 750.00 3,750.00 83.33 Category: 90 - Debt Service Total: 1,727,067.17 1,727,067.17 567,422.67 568,172.67 1,158,894.50 67.10 Department: 601- Debt Service Total: 1,727,067.17 1,727,067.17 567,422.67 568,172.67 1,158,894.50 67.10 Expense Total: 1,727,067.17 1,727,067.17 567,422.67 568,172.67 1,158,894.50 67.10% Fund: 79 - DEBT SERVICE Surplus (Deficit): 65,107.21 65,107.21 -411,612.90 1,097,386.72 1,032,279.51 -1,585.51 Fund: 80 - ANNIVERSARY FUND Revenue Department: 000 - General Category: 46 - Contributions and Donations Miscellaneous Contribution 0.00 0.00 24.00 24.00 24.00 0.00 Category: 46 - Contributions and Donations Total: 0.00 0.00 24.00 24.00 24.00 0.00 Department: 000 - General Total: 0.00 0.00 24.00 24.00 24.00 0.00 Revenue Total: 0.00 0.00 24.00 24.00 24.00 0.00 Expense Department: 000 - General Category: 70 - Supplies Community Events 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Category: 70 - Supplies Total: 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Department: 000 - General Total: 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Expense Total: 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Fund: 80 - ANNIVERSARY FUND Surplus (Deficit): 0.00 0.00 24.00 -3,030.09 -3,030.09 0.00 Fund: 89- CAPITAL PROJECTS Revenue Department: 000 - General Category: 47 - Investment Income Interest Income 100.00 100.00 287.09 1,343.01 1,243.01 1,343.01 Category: 47 - Investment Income Total: 100.00 100.00 287.09 1,343.01 1,243.01 1,243.01 Category: 49 - Other Financing Sources Bond Proceeds 9,750,000.00 9,750,000.00 0.00 0.00 -9,750,000.00 100.00 Category: 49 - Other Financing Sources Total: 9,750,000.00 9,750,000.00 0.00 0.00 -9,750,000.00 100.00 Department: 000 - General Total: 9,750,100.00 9,750,100.00 287.09 1,343.01 -9,748,756.99 99.99 Revenue Total: 9,750,100.00 9,750,100.00 287.09 1,343.01 -9,748,756.99 99.99% Expense Department: 140 - Manager's Office Category: 60 - Purchased Services 89-_ Professional Services 0.00 0.00 0.00 320,391.49 -320,391.49 0.00 Category: 60 - Purchased Services Total: 0.00 0.00 0.00 320,391.49 -320,391.49 0.00 Department: 140 - Manager's Office Total: 0.00 0.00 0.00 320,391.49 -320,391.49 0.00 Department: 360 - Streets Category: 80 - Capital 89-360-83750 Construction 8,551,101.00 8,551,101.00 0.00 438,816.09 8,112,284.91 94.87 89-360-86300 Engineering 0.00 0.00 6,237.34 75,214.97 -75,214.97 0.00 Category: 80 -Capital Total: 8,551,101.00 8,551,101.00 6,237.34 514,031.06 8,037,069.94 93.99% Department: 360 -Streets Total: 8,551,101.00 8,551,101.00 6,237.34 514,031.06 8,037,069.94 93.99% Town Council Page 61 of 393 Meeting Date: March 22, 2016 All Fund Budget Report Department: 611- Finance Category: 90 - Debt Service 89-611-93100 Bond Issuance Cost Category: 90 - Debt Service Total: Department: 611- Finance Total: Expense Total: Fund: 89 - CAPITAL PROJECTS Surplus (Deficit): Report Surplus (Deficit): For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 97,500.00 97,500.00 0.00 0.00 97,500.00 100.00 97,500.00 97,500.00 0.00 0.00 97,500.00 100.00 97,500.00 97,500.00 0.00 0.00 97,500.00 100.00 8,648,601.00 8,648,601.00 6,237.34 834,422.55 7,814,178.45 90.35 1,101,499.00 1,101,499.00 -5,950.25 -833,079.54 -1,934,578.54 175.63 1,257,341.03 1,257,341.03 -276,137.75 3,736,993.73 2,479,652.70 -197.21 3/16/2016 11:18:40 AM Page 22 of 31 Town Council Page 62 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Group Summary Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 01 -GENERAL FUND Revenue Department: 000 - General 40 -Taxes 6,554,669.00 6,554,669.00 560,153.18 5,964,564.72 -590,104.28 9.00 41- Licenses & Permits 1,505,863.00 1,505,863.00 166,513.17 570,531.66 -935,331.34 62.11 43 - Fines & Fees 420,359.00 420,359.00 6,342.95 61,132.08 -359,226.92 85.46 44 - Charges for Services 274,909.00 274,909.00 15,875.63 60,170.12 -214,738.88 78.11 45 - Rents 215,000.00 215,000.00 60.00 6,160.00 -208,840.00 97.13 46 - Contributions and Donations 0.00 0.00 10.00 281.50 281.50 0.00 47 - Investment Income 18,000.00 18,000.00 2,006.33 7,825.49 -10,174.51 56.53 49 - Other Financing Sources 111,000.00 111,000.00 0.00 27,750.00 -83,250.00 75.00 51- Miscellaneous 25,000.00 25,000.00 736.09 1,386.06 -23,613.94 94.46 Department: 000 - General Total: 9,124,800.00 9,124,800.00 751,697.35 6,699,801.63 -2,424,998.37 26.58 Revenue Total: 9,124,800.00 9,124,800.00 751,697.35 6,699,801.63 -2,424,998.37 26.58% Expense Department: 000 - General 99 - Other Financing Uses 644,555.00 644,555.00 0.00 64,888.75 579,666.25 89.93 Department: 000 - General Total: 644,555.00 644,555.00 0.00 64,888.75 579,666.25 89.93 Department: 140 - Manager's Office 50 - Personnel Services 689,144.00 689,144.00 52,019.19 266,330.34 422,813.66 61.35 60 - Purchased Services 92,038.00 92,038.00 10,958.59 54,106.52 37,931.48 41.21 70 - Supplies 62,347.00 62,347.00 1,445.50 9,250.68 53,096.32 85.16 Department: 140 - Manager's Office Total: 843,529.00 843,529.00 64,423.28 329,687.54 513,841.46 60.92 Department: 160 - Legal 50 - Personnel Services 165,480.00 165,480.00 12,234.18 64,596.63 100,883.37 60.96 60 - Purchased Services 23,191.00 23,191.00 0.00 1,619.51 21,571.49 93.02 70 - Supplies 8,301.00 8,301.00 571.00 2,416.15 5,884.85 70.89 Department: 160 - Legal Total: 196,972.00 196,972.00 12,805.18 68,632.29 128,339.71 65.16 Department: 251- Police 50 - Personnel Services 2,022,142.00 2,022,142.00 150,610.61 798,261.69 1,223,880.31 60.52 60 - Purchased Services 162,289.00 162,289.00 6,326.18 93,602.97 68,686.03 42.32 70 - Supplies 93,440.00 93,440.00 2,454.56 33,486.70 59,953.30 64.16 80 - Capital 29,200.00 29,200.00 389.97 3,015.16 26,184.84 89.67 Department: 251- Police Total: 2,307,071.00 2,307,071.00 159,781.32 928,366.52 1,378,704.48 59.76 Department: 255 - EMS 50 - Personnel Services 793,590.00 793,590.00 57,175.16 319,444.27 474,145.73 59.75 60 - Purchased Services 63,879.00 63,879.00 3,183.24 21,858.17 42,020.83 65.78 70 - Supplies 40,590.00 40,590.00 998.61 13,951.65 26,638.35 65.63 Department: 255 - EMS Total: 898,059.00 898,059.00 61,357.01 355,254.09 542,804.91 60.44 Department: 360 - Streets 50 - Personnel Services 220,656.00 220,656.00 13,509.26 72,326.98 148,329.02 67.22 60 - Purchased Services 194,564.00 194,564.00 12,975.99 54,275.20 140,288.80 72.10 70 - Supplies 4,900.00 4,900.00 269.53 2,103.35 2,796.65 57.07 Department: 360 - Streets Total: 420,120.00 420,120.00 26,754.78 128,705.53 291,414.47 69.36 Department: 400 - Parks 50 - Personnel Services 786,327.00 786,327.00 48,417.36 268,926.60 517,400.40 65.80 60 - Purchased Services 468,059.00 468,059.00 17,035.38 145,985.97 322,073.03 68.81 70 - Supplies 54,809.00 54,809.00 1,058.42 14,535.23 40,273.77 73.48 80 - Capital 57,000.00 57,000.00 0.00 0.00 57,000.00 100.00 Department: 400 - Parks Total: 1,366,195.00 1,366,195.00 66,511.16 429,447.80 936,747.20 68.57 Department: 450 - Recreation 50 - Personnel Services 417,042.00 417,042.00 14,716.18 77,341.28 339,700.72 81.45 60 - Purchased Services 106,293.30 106,293.30 2,144.91 14,552.51 91,740.79 86.31 3/16/2016 11:18:40 AM Page 23 of 31 Town Council Page 63 of 393 Meeting Date: March 22, 2016 All Fund Budget Report Original Categor... Total Budget 70 - Supplies 55,312.00 For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Current Period Fiscal Favorable Percent Total Budget Activity Activity (Unfavorable) Remaining 55,312.00 100.95 5,035.02 50,276.98 90.90 Department: 450 - Recreation Total: 578,647.30 578,647.30 16,962.04 96,928.81 481,718.49 83.25 Department: 460 - Community Events 60 - Purchased Services 18,972.00 18,972.00 0.00 5,616.09 13,355.91 70.40 70 - Supplies 12,909.00 12,909.00 598.13 4,369.90 8,539.10 66.15 Department: 460 - Community Events Total: 31,881.00 31,881.00 598.13 9,985.99 21,895.01 68.68 Department: 522 - Community Development -41,000.00 -41,000.00 9.86 32.80 41,032.80 100.08 50 - Personnel Services 451,227.00 451,227.00 33,147.81 173,890.50 277,336.50 61.46 60 - Purchased Services 120,109.00 120,109.00 345.67 25,912.72 94,196.28 78.43 70 - Supplies 11,390.00 11,390.00 70.98 2,686.24 8,703.76 76.42 Department: 522 - Community Development Total: 582,726.00 582,726.00 33,564.46 202,489.46 380,236.54 65.25 Department: 611- Finance 50 - Personnel Services 285,126.00 285,126.00 20,882.78 109,094.37 176,031.63 61.74 60 - Purchased Services 121,443.00 121,443.00 886.60 56,222.67 65,220.33 53.70 70 - Supplies 3,850.00 3,850.00 0.00 1,281.14 2,568.86 66.72 Department: 611- Finance Total: 410,419.00 410,419.00 21,769.38 166,598.18 243,820.82 59.41 Department: 615 - Municipal Court 50 - Personnel Services 77,388.00 77,388.00 5,129.37 28,399.58 48,988.42 63.30 60 - Purchased Services 8,489.00 8,489.00 1,448.21 2,819.51 5,669.49 66.79 70 - Supplies 1,200.00 1,200.00 19.00 115.15 1,084.85 90.40 Department: 615 - Municipal Court Total: 87,077.00 87,077.00 6,596.58 31,334.24 55,742.76 64.02 Department: 630 - Human Resources 50 - Personnel Services 119,557.00 119,557.00 7,918.44 57,245.24 62,311.76 52.12 60 - Purchased Services 3,390.00 3,390.00 417.68 3,295.38 94.62 2.79 70 - Supplies 925.00 925.00 0.00 1,254.44 -329.44 -35.62 Department: 630 - Human Resources Total: 123,872.00 123,872.00 8,336.12 61,795.06 62,076.94 50.11 Department: 640 - Information Services 50 - Personnel Services 218,142.00 218,142.00 14,508.87 77,340.17 140,801.83 64.55 60 - Purchased Services 238,787.50 238,787.50 10,392.04 83,299.11 155,488.39 65.12 70 - Supplies 24,869.00 24,869.00 58.00 8,835.34 16,033.66 64.47 Department: 640 - Information Services Total: 481,798.50 481,798.50 24,958.91 169,474.62 312,323.88 64.82 Department: 710 - Facilities Management 60 - Purchased Services 105,579.00 105,579.00 2,869.07 69,566.79 36,012.21 34.11 70 - Supplies 6,500.00 6,500.00 58.98 487.41 6,012.59 92.50 Department: 710 - Facilities Management Total: 112,079.00 112,079.00 2,928.05 70,054.20 42,024.80 37.50 Expense Total: 9,085,000.80 9,085,000.80 507,346.40 3,113,643.08 5,971,357.72 65.73% Fund: 01 - GENERAL FUND Surplus (Deficit): 39,799.20 39,799.20 244,350.95 3,586,158.55 3,546,359.35 -8,910.63 Fund: 03 - TAX NOTES 2010 Revenue Department: 000 - General 47 - Investment Income 0.00 0.00 9.86 32.80 32.80 0.00 Department: 000 - General Total: 0.00 0.00 9.86 32.80 32.80 0.00 Revenue Total: 0.00 0.00 9.86 32.80 32.80 0.00 Expense Department: 400 - Parks 80 - Capital 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Department: 400 - Parks Total: 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Expense Total: 41,000.00 41,000.00 0.00 0.00 41,000.00 100.00 Fund: 03 - TAX NOTES 2010 Surplus (Deficit): -41,000.00 -41,000.00 9.86 32.80 41,032.80 100.08 Fund: 04 - CCPD FUND Revenue Department: 000 - General 40 -Taxes 186,433.00 186,433.00 20,575.04 82,806.81 -103,626.19 55.58 3/16/2016 11:18:40 AM Page 24 of 31 Town Council Page 64 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining 47 - Investment Income 0.00 0.00 4.89 33.98 33.98 0.00 Department: 000 - General Total: 186,433.00 186,433.00 20,579.93 82,840.79 -103,592.21 55.57 Revenue Total: 186,433.00 186,433.00 20,579.93 82,840.79 -103,592.21 55.57 Expense Department: 251- Police 70 - Supplies 51,000.00 51,000.00 0.00 6,617.75 44,382.25 87.02 80 - Capital 125,000.00 125,000.00 0.00 84,457.52 40,542.48 32.43 Department: 251- Police Total: 176,000.00 176,000.00 0.00 91,075.27 84,924.73 48.25 Expense Total: 176,000.00 176,000.00 0.00 91,075.27 84,924.73 48.25 Fund: 04 - CCPD FUND Surplus (Deficit): 10,433.00 10,433.00 20,579.93 -8,234.48 -18,667.48 178.93 Fund: 05 - BOND FUND - GO 2010 PARKS Revenue Department: 000 - General 47 - Investment Income 0.00 0.00 3.66 12.32 12.32 0.00 Department: 000 - General Total: 0.00 0.00 3.66 12.32 12.32 0.00 Revenue Total: 0.00 0.00 3.66 12.32 12.32 0.00 Expense Department: 400 - Parks 80 - Capital 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Department: 400 - Parks Total: 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Expense Total: 15,000.00 15,000.00 0.00 0.00 15,000.00 100.00 Fund: 05 - BOND FUND - GO 2010 PARKS Surplus (Deficit): -15,000.00 -15,000.00 3.66 12.32 15,012.32 100.08 Fund: 07 - CAPITAL REPLACEMENT FUND Revenue Department: 000 - General 49 - Other Financing Sources 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Department: 000 - General Total: 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Revenue Total: 233,243.00 233,243.00 0.00 64,888.75 -168,354.25 72.18 Expense Department: 251- Police 80 - Capital 45,800.00 45,800.00 0.00 4,816.57 40,983.43 89.48 Department: 251- Police Total: 45,800.00 45,800.00 0.00 4,816.57 40,983.43 89.48 Department: 255 - EMS 80 - Capital 18,000.00 18,000.00 0.00 0.00 18,000.00 100.00 Department: 255 - EMS Total: 18,000.00 18,000.00 0.00 0.00 18,000.00 100.00 Department: 400 - Parks 80 - Capital 22,600.00 22,600.00 0.00 6,248.84 16,351.16 72.35 Department: 400 - Parks Total: 22,600.00 22,600.00 0.00 6,248.84 16,351.16 72.35 Department: 450 - Recreation 80 - Capital 80,000.00 80,000.00 0.00 0.00 80,000.00 100.00 Department: 450 - Recreation Total: 80,000.00 80,000.00 0.00 0.00 80,000.00 100.00 Department: 640 - Information Services 70 -Supplies 0.00 0.00 0.00 1,178.14 -1,178.14 0.00 80 - Capital 49,463.00 49,463.00 0.00 0.00 49,463.00 100.00 Department: 640 - Information Services Total: 49,463.00 49,463.00 0.00 1,178.14 48,284.86 97.62 Expense Total: 215,863.00 215,863.00 0.00 12,243.55 203,619.45 94.33 Fund: 07 - CAPITAL REPLACEMENT FUND Surplus (Deficit): 17,380.00 17,380.00 0.00 52,645.20 35,265.20 -202.91 3/16/2016 11:18:40 AM Page 25 of 31 Town Council Page 65 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 08 - TAX NOTES 2012 Revenue Department: 000 - General 47 - Investment Income 0.00 0.00 0.00 7.38 7.38 0.00 Department: 000 - General Total: 0.00 0.00 0.00 7.38 7.38 0.00 Revenue Total: 0.00 0.00 0.00 7.38 7.38 0.00 Expense Department: 140 - Manager's Office 60 - Purchased Services 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21 Department: 140 - Manager's Office Total: 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21 Expense Total: 143,803.00 143,803.00 0.00 -33,378.22 177,181.22 123.21% Fund: 08 - TAX NOTES 2012 Surplus (Deficit): -143,803.00 -143,803.00 0.00 33,385.60 177,188.60 123.22 Fund: 09 - TROPHY CLUB PARK Revenue Department: 000 - General 43 - Fines & Fees 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Department: 000 - General Total: 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Revenue Total: 165,000.00 165,000.00 1,206.25 9,651.42 -155,348.58 94.15 Expense Department: 400 - Parks 50 - Personnel Services 57,960.00 57,960.00 2,765.33 16,651.42 41,308.58 71.27 60 - Purchased Services 72,921.00 72,921.00 842.79 18,909.94 54,011.06 74.07 70 - Supplies 21,925.00 21,925.00 0.00 5,532.81 16,392.19 74.76 99 - Other Financing Uses 8,000.00 8,000.00 0.00 2,000.00 6,000.00 75.00 Department: 400 - Parks Total: 160,806.00 160,806.00 3,608.12 43,094.17 117,711.83 73.20 Expense Total: 160,806.00 160,806.00 3,608.12 43,094.17 117,711.83 73.20 Fund: 09 - TROPHY CLUB PARK Surplus (Deficit): 4,194.00 4,194.00 -2,401.87 -33,442.75 -37,636.75 897.40 Fund: 10 - STREET MAINTENANCE SALES TAX Revenue Department: 000 - General 40 -Taxes 182,554.00 182,554.00 20,767.07 86,094.81 -96,459.19 52.84 47 - Investment Income 0.00 0.00 3.50 16.51 16.51 0.00 Department: 000 - General Total: 182,554.00 182,554.00 20,770.57 86,111.32 -96,442.68 52.83 Revenue Total: 182,554.00 182,554.00 20,770.57 86,111.32 -96,442.68 52.83% Expense Department: 360 - Streets 50 - Personnel Services 35,472.00 35,472.00 2,604.96 13,785.52 21,686.48 61.14 60 - Purchased Services 118,700.00 118,700.00 4,208.70 21,145.85 97,554.15 82.19 70 - Supplies 6,240.00 6,240.00 91.12 1,638.43 4,601.57 73.74 99 - Other Financing Uses 25,000.00 25,000.00 12,500.00 12,500.00 12,500.00 50.00 Department: 360 - Streets Total: 185,412.00 185,412.00 19,404.78 49,069.80 136,342.20 73.53 Expense Total: 185,412.00 185,412.00 19,404.78 49,069.80 136,342.20 73.53 Fund: 10 - STREET MAINTENANCE SALES TAX Surplus (Deficit): -2,858.00 -2,858.00 1,365.79 37,041.52 39,899.52 1,396.06 Fund: 11- STORM DRAINAGE UTILITY Revenue Department: 000 - General 43 - Fines & Fees 414,700.00 414,700.00 33,225.60 172,771.27 -241,928.73 58.34 47 - Investment Income 100.00 100.00 58.41 274.82 174.82 174.82 Department: 000 - General Total: 414,800.00 414,800.00 33,284.01 173,046.09 -241,753.91 58.28 Revenue Total: 414,800.00 414,800.00 33,284.01 173,046.09 -241,753.91 58.28 Expense Department: 365 - Drainage 50 - Personnel Services 28,528.00 28,528.00 2,133.75 11,161.09 17,366.91 60.88 3/16/2016 11:18:40 AM Page 26 of 31 Town Council Page 66 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining 60 - Purchased Services 130,287.00 130,287.00 5,936.01 26,689.76 103,597.24 79.51 80 - Capital 36,488.00 36,488.00 0.00 0.00 36,488.00 100.00 99 - Other Financing Uses 62,206.38 62,206.38 3,738.41 3,738.41 58,467.97 93.99 Department: 365 - Drainage Total: 257,509.38 257,509.38 11,808.17 41,589.26 215,920.12 83.85 Department: 601- Debt Service 90 - Debt Service 35,400.00 35,400.00 18,606.25 18,606.25 16,793.75 47.44 Department: 601- Debt Service Total: 35,400.00 35,400.00 18,606.25 18,606.25 16,793.75 47.44 Expense Total: 292,909.38 292,909.38 30,414.42 60,195.51 232,713.87 79.45% Fund: 11 - STORM DRAINAGE UTILITY Surplus (Deficit): 121,890.62 121,890.62 2,869.59 112,850.58 -9,040.04 7.42 Fund: 12 -COURT TECHNOLOGY Revenue Department: 000 - General 43 - Fines & Fees 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Department: 000 - General Total: 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Revenue Total: 4,000.00 4,000.00 240.93 1,440.96 -2,559.04 63.98 Expense Department: 261- Court Technology 60 - Purchased Services 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92 Department: 261- Court Technology Total: 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92 Expense Total: 5,200.00 5,200.00 75.00 3,124.36 2,075.64 39.92% Fund: 12 - COURT TECHNOLOGY Surplus (Deficit): -1,200.00 -1,200.00 165.93 -1,683.40 -483.40 -40.28 Fund: 13 -COURT SECURITY Revenue Department: 000 - General 43 - Fines & Fees 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Department: 000 - General Total: 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Revenue Total: 3,000.00 3,000.00 180.71 1,080.74 -1,919.26 63.98 Expense Department: 251- Police 70 - Supplies 0.00 0.00 0.00 952.35 -952.35 0.00 Department: 251- Police Total: 0.00 0.00 0.00 952.35 -952.35 0.00 Department: 271- Court Security 99 - Other Financing Uses 3,000.00 3,000.00 0.00 750.00 2,250.00 75.00 Department: 271 - Court Security Total: 3,000.00 3,000.00 0.00 750.00 2,250.00 75.00 Expense Total: 3,000.00 3,000.00 0.00 1,702.35 1,297.65 43.26 Fund: 13 - COURT SECURITY Surplus (Deficit): 0.00 0.00 180.71 -621.61 -621.61 0.00 Fund: 15 - ECONOMIC DEVELOPMENT CORPORATION 4B Revenue Department: 000 - General 40 -Taxes 365,109.00 365,109.00 41,534.14 172,189.60 -192,919.40 52.84 47 - Investment Income 450.00 450.00 95.38 429.65 -20.35 4.52 Department: 000 - General Total: 365,559.00 365,559.00 41,629.52 172,619.25 -192,939.75 52.78 Revenue Total: 365,559.00 365,559.00 41,629.52 172,619.25 -192,939.75 52.78 Expense Department: 951- EDC 4B 60 - Purchased Services 9,754.00 9,754.00 0.00 375.00 9,379.00 96.16 70 - Supplies 8,200.00 8,200.00 0.00 0.00 8,200.00 100.00 80 - Capital 144,523.00 144,523.00 15,231.08 62,155.40 82,367.60 56.99 90 - Debt Service 0.00 0.00 51,736.25 51,736.25 -51,736.25 0.00 3/16/2016 11:18:40 AM Page 27 of 31 Town Council Page 67 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining 99 - Other Financing Uses 208,473.00 208,473.00 0.00 0.00 208,473.00 100.00 Department: 951 - EDC 4B Total: 370,950.00 370,950.00 66,967.33 114,266.65 256,683.35 69.20 Expense Total: 370,950.00 370,950.00 66,967.33 114,266.65 256,683.35 69.20 Fund: 15 - ECONOMIC DEVELOPMENT CORPORATION 4B Surplus (Defici.. -5,391.00 -5,391.00 -25,337.81 58,352.60 63,743.60 1,182.41 Fund: 16 - HOTEL OCCUPANCY TAX Revenue Department: 000 - General 40 -Taxes 354,520.00 354,520.00 21,554.43 115,642.68 -238,877.32 67.38 47 - Investment Income 500.00 500.00 15.13 299.44 -200.56 40.11 Department: 000 - General Total: 355,020.00 355,020.00 21,569.56 115,942.12 -239,077.88 67.34 Revenue Total: 355,020.00 355,020.00 21,569.56 115,942.12 -239,077.88 67.34 Expense Department: 370 - Hotel Occupancy 60 - Purchased Services 129,825.00 129,825.00 0.00 18,075.00 111,750.00 86.08 70 - Supplies 26,000.00 26,000.00 0.00 0.00 26,000.00 100.00 99 - Other Financing Uses 100,000.00 100,000.00 0.00 25,000.00 75,000.00 75.00 Department: 370 - Hotel Occupancy Total: 255,825.00 255,825.00 0.00 43,075.00 212,750.00 83.16 Expense Total: 255,825.00 255,825.00 0.00 43,075.00 212,750.00 83.16 Fund: 16 - HOTEL OCCUPANCY TAX Surplus (Deficit): 99,195.00 99,195.00 21,569.56 72,867.12 -26,327.88 26.54 Fund: 17 - RECREATION PROGRAMS Revenue Department: 000 - General 43 - Fines & Fees 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Department: 000 - General Total: 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Revenue Total: 8,000.00 8,000.00 1,971.85 2,733.25 -5,266.75 65.83 Expense Department: 450 - Recreation 60 - Purchased Services 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Department: 450 - Recreation Total: 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Expense Total: 8,000.00 8,000.00 288.20 1,579.12 6,420.88 80.26 Fund: 17 - RECREATION PROGRAMS Surplus (Deficit): 0.00 0.00 1,683.65 1,154.13 1,154.13 0.00 Fund: 21- MUD1 - FIRE OPERATIONS PAYROLL Expense Department: 045 - Fire Department 50 - Personnel Services 0.00 0.00 57,171.70 307,312.10 -307,312.10 0.00 60 - Purchased Services 0.00 0.00 75.00 316.06 -316.06 0.00 Department: 045 - Fire Department Total: 0.00 0.00 57,246.70 307,628.16 -307,628.16 0.00 Expense Total: 0.00 0.00 57,246.70 307,628.16 -307,628.16 0.00 Fund: 21- MUD1- FIRE OPERATIONS PAYROLL Total: 0.00 0.00 57,246.70 307,628.16 -307,628.16 0.00 Fund: 60 - TIRZ #1 Revenue Department: 000 - General 40 - Taxes 7,095.00 7,095.00 0.00 0.00 -7,095.00 100.00 Department: 000 - General Total: 7,095.00 7,095.00 0.00 0.00 -7,095.00 100.00 Revenue Total: 7,095.00 7,095.00 0.00 0.00 -7,095.00 100.00 Expense Department: 140 - Manager's Office 80 - Capital 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Department: 140 - Manager's Office Total: 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Expense Total: 0.00 0.00 66,391.85 125,097.10 -125,097.10 0.00 Fund: 60 -TIRZ#1 Surplus (Deficit): 7,095.00 7,095.00 -66,391.85 -125,097.10 -132,192.10 1,863.17 3/16/2016 11:18:40 AM Page 28 of 31 Town Council Page 68 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining Fund: 71- GRANT FUND-REIMBURSEABLE-MISCELLANEOUS Expense Department: 255 - EMS 70 - Supplies 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Department: 255 - EMS Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Expense Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Fund: 71- GRANT FUND-REIMBURSEABLE-MISCELLANEOUS Total: 0.00 0.00 0.00 3,836.07 -3,836.07 0.00 Fund: 72 - GRANT FUND-REIMBURSEABLE-POLICE Revenue Department: 251- Police 42 -Intergovernmental 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Department: 251- Police Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Revenue Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Fund: 72 - GRANT FUND-REIMBURSEABLE-POLICE Total: 0.00 0.00 0.00 1,759.79 1,759.79 0.00 Fund: 79 - DEBT SERVICE Revenue Department: 000 - General 40 -Taxes 1,704,718.00 1,704,718.00 139,171.64 1,648,535.29 -56,182.71 3.30 47 - Investment Income 250.00 250.00 399.72 785.69 535.69 214.28 49 - Other Financing Sources 87,206.38 87,206.38 16,238.41 16,238.41 -70,967.97 81.38 Department: 000 - General Total: 1,792,174.38 1,792,174.38 155,809.77 1,665,559.39 -126,614.99 7.06 Revenue Total: 1,792,174.38 1,792,174.38 155,809.77 1,665,559.39 -126,614.99 7.06% Expense Department: 601- Debt Service 90 - Debt Service 1,727,067.17 1,727,067.17 567,422.67 568,172.67 1,158,894.50 67.10 Department: 601- Debt Service Total: 1,727,067.17 1,727,067.17 567,422.67 568,172.67 1,158,894.50 67.10 Expense Total: 1,727,067.17 1,727,067.17 567,422.67 568,172.67 1,158,894.50 67.10% Fund: 79 - DEBT SERVICE Surplus (Deficit): 65,107.21 65,107.21 -411,612.90 1,097,386.72 1,032,279.51 -1,585.51 Fund: 80 - ANNIVERSARY FUND Revenue Department: 000 - General 46 - Contributions and Donations 0.00 0.00 24.00 24.00 24.00 0.00 Department: 000 - General Total: 0.00 0.00 24.00 24.00 24.00 0.00 Revenue Total: 0.00 0.00 24.00 24.00 24.00 0.00 Expense Department: 000 - General 70 - Supplies 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Department: 000 - General Total: 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Expense Total: 0.00 0.00 0.00 3,054.09 -3,054.09 0.00 Fund: 80 - ANNIVERSARY FUND Surplus (Deficit): 0.00 0.00 24.00 -3,030.09 -3,030.09 0.00 Fund: 89- CAPITAL PROJECTS Revenue Department: 000 - General 47 - Investment Income 100.00 100.00 287.09 1,343.01 1,243.01 1,243.01 49 - Other Financing Sources 9,750,000.00 9,750,000.00 0.00 0.00 -9,750,000.00 100.00 Department: 000 - General Total: 9,750,100.00 9,750,100.00 287.09 1,343.01 -9,748,756.99 99.99 Revenue Total: 9,750,100.00 9,750,100.00 287.09 1,343.01 -9,748,756.99 99.99% Expense Department: 140 - Manager's Office 60 - Purchased Services 0.00 0.00 0.00 320,391.49 -320,391.49 0.00 Department: 140 - Manager's Office Total: 0.00 0.00 0.00 320,391.49 -320,391.49 0.00 3/16/2016 11:18:40 AM Page 29 of 31 Town Council Page 69 of 393 Meeting Date: March 22, 2016 All Fund Budget Report For Fiscal: 2015-2016 Period Ending: 02/29/2016 Variance Original Current Period Fiscal Favorable Percent Categor... Total Budget Total Budget Activity Activity (Unfavorable) Remaining Department: 360 - Streets 80 -Capital 8,551,101.00 8,551,101.00 6,237.34 514,031.06 8,037,069.94 93.99 Department: 360 -Streets Total: 8,551,101.00 8,551,101.00 6,237.34 514,031.06 8,037,069.94 93.99% Department: 611- Finance 90 - Debt Service 97,500.00 97,500.00 0.00 0.00 97,500.00 100.00 Department: 611- Finance Total: 97,500.00 97,500.00 0.00 0.00 97,500.00 100.00 Expense Total: 8,648,601.00 8,648,601.00 6,237.34 834,422.55 7,814,178.45 90.35% Fund: 89 - CAPITAL PROJECTS Surplus (Deficit): 1,101,499.00 1,101,499.00 -5,950.25 -833,079.54 -1,934,578.54 175.63 Report Surplus (Deficit): 1,257,341.03 1,257,341.03 -276,137.75 3,736,993.73 2,479,652.70 -197.21 3/16/2016 11:18:40 AM Page 30 of 31 Town Council Page 70 of 393 Meeting Date: March 22, 2016 All Fund Budget Report Fund 01 -GENERAL FUND 03 - TAX NOTES 2010 04 - CCPD FUND 05 - BOND FUND - GO 2010 PARKS 07 - CAPITAL REPLACEMENT FUND 08 - TAX NOTES 2012 09 -TROPHY CLUB PARK 10 - STREET MAINTENANCE SALES T 11 -STORM DRAINAGE UTILITY 12- COURT TECHNOLOGY 13 - COURT SECURITY 15 - ECONOMIC DEVELOPMENT COI 16 - HOTEL OCCUPANCY TAX 17- RECREATION PROGRAMS 21- MUD1- FIRE OPERATIONS PAYF 60 - TIRZ #1 71- GRANT FUND-REIMBURSEABLE 72 -GRANT FUND-REIMBURSEABLE 79 - DEBT SERVICE 80 - ANNIVERSARY FUND 89 - CAPITAL PROJECTS Report Surplus (Deficit): For Fiscal: 2015-2016 Period Ending: 02/29/2016 Fund Summary 3/16/2016 11:18:40 AM Town Council Page 71 of 393 Meeting Date: March 22, 2016 Page 31 of 31 Variance Original Current Period Fiscal Favorable Total Budget Total Budget Activity Activity (Unfavorable) 39,799.20 39,799.20 244,350.95 3,586,158.55 3,546,359.35 -41,000.00 -41,000.00 9.86 32.80 41,032.80 10,433.00 10,433.00 20,579.93 -8,234.48 -18,667.48 -15,000.00 -15,000.00 3.66 12.32 15,012.32 17,380.00 17,380.00 0.00 52,645.20 35,265.20 -143,803.00 -143,803.00 0.00 33,385.60 177,188.60 4,194.00 4,194.00 -2,401.87 -33,442.75 -37,636.75 -2,858.00 -2,858.00 1,365.79 37,041.52 39,899.52 121,890.62 121,890.62 2,869.59 112,850.58 -9,040.04 -1,200.00 -1,200.00 165.93 -1,683.40 -483.40 0.00 0.00 180.71 -621.61 -621.61 -5,391.00 -5,391.00 -25,337.81 58,352.60 63,743.60 99,195.00 99,195.00 21,569.56 72,867.12 -26,327.88 0.00 0.00 1,683.65 1,154.13 1,154.13 0.00 0.00 -57,246.70 -307,628.16 -307,628.16 7,095.00 7,095.00 -66,391.85 -125,097.10 -132,192.10 0.00 0.00 0.00 -3,836.07 -3,836.07 0.00 0.00 0.00 1,759.79 1,759.79 65,107.21 65,107.21 -411,612.90 1,097,386.72 1,032,279.51 0.00 0.00 24.00 -3,030.09 -3,030.09 1,101,499.00 1,101,499.00 -5,950.25 -833,079.54 -1,934,578.54 1,257,341.03 1,257,341.03 -276,137.75 3,736,993.73 2,479,652.70 3/16/2016 11:18:40 AM Town Council Page 71 of 393 Meeting Date: March 22, 2016 Page 31 of 31 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-157-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding an Ordinance repealing Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the Town of Trophy Club Code of Ordinances; and adopting a new Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council; and providing an effective date. Attachments: ORD 2016-09 -Amend Chap 1 -Article 1 03 -Division 2 Meetings and Rules of Procedure.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding an Ordinance repealing Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council, of the Town of Trophy Club Code of Ordinances; and adopting a new Division 2, Meetings and Rules of Procedure, of Article 1.03, Town Council; and providing an effective date. Town Council Page 72 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS ORDINANCE 2016-09 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING DIVISION 2, "MEETINGS AND RULES OF PROCEDURE", OF ARTICLE 1.03, "TOWN COUNCIL" OF THE TOWN OF TROPHY CLUB CODE OF ORDINANCES AND ADOPTING A NEW DIVISION 2, "MEETINGS AND RULES OF PROCEDURE", OF ARTICLE 1.03, "TOWN COUNCIL"; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING FOR AN AMENDMENT; PROVIDING A SAVINGS AND REPEALER; PROVIDING A SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council establishes rules and procedures to ensure that its meetings are conducted in an orderly manner; and WHEREAS, the Town Council has the authority to generally review and make changes to its procedural rules as it determines appropriate for the orderly conduct of its meetings; and WHEREAS, having reviewed the existing procedures and considering the desire to conduct orderly and efficient meetings, the Town Council hereby repeals Division 2, "Meetings and Rules of Procedure," of Article 1.03, "Town Council" and adopts a new Division 2, "Meetings and Rules of Procedure," of Article 1.03, "Town Council" serving the best interests of the Town and will assist with the conduct of orderly and efficient meetings. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES That the above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. AMENDMENT 2.01 Division 2, "Meetings and Rules of Procedure," of Article 1.03, "Town Council" of the Town of Trophy Club Code of Ordinances, is hereby repealed and a new Division 2, "Meetings and Rules of Procedure," of Article 1.03, "Town Council" is hereby adopted, so that Division 2, "Meetings and Rules of Procedure shall be and read in its entirety as follows.. Town Council Page 73 of 393 Meeting Date: March 22, 2016 ARTICLE 1.03 TOWN COUNCIL "Division 2. Meetings and Rules of Procedure Sec. 1.03.031 Authority Pursuant to section 3.11 of the home rule charter of the town, the town council shall determine its own rules of procedure. The Charter of the Town of Trophy Club, Texas, provides for open meetings for the Town Council at which reasonable opportunity shall be given for Citizens to be heard under such rules as the Council may provide. The Rules of Procedure establish guidelines to be followed by all persons attending a Town Council meeting, including members of the Town Council, Town Staff and visitors. Sec. 1.03.032 General rules (a) Meetings to be public. All official meetings of the town council and all sessions of a subcommittee of the town council consisting of a quorum of the council shall be public unless otherwise specified by council. (b) Quorum. The governing body of the town consists of a mayor and six (6) council members. Attendance at a council meeting by four (4) of the seven (7) members of the town council constitutes a quorum for the purpose of a regular or special meeting. (c) Attendance. As specified in the town charter, should a member of the town council fail to attend three consecutive regular meetings without being excused by the council, his/her office may be declared forfeited by the council. A member of the town council who is unable to attend a council meeting shall notify the town secretary of his/her inability to attend the meeting and shall provide an explanation of the conflict or other reason that prevents his/her attendance. Notice to the town secretary shall be provided as soon as practicable after the member becomes aware that he/she will be absent. The town secretary shall notify the council of the absence prior to the beginning of the council meeting from which the member will be absent. (d) Misconduct. The town council may punish its own members for misconduct as authorized by state law and town charter. (e) Minutes of town council meetings. An account of all proceedings of the town council shall be kept by the town secretary and shall be entered into a book constituting the official record of the town council. ORD 2016-09 Page 2 of 14 Town Council Page 74 of 393 Meeting Date: March 22, 2016 (f) Questions to contain one subject. All questions submitted for a vote shall contain only one subject. If two or more points are involved, any member may require a division, if the question reasonably admits of a division. (g) Right to floor. Any town council member desiring to speak shall be recognized by the chairman/mayor. No member shall be allowed to speak more than once on any one subject until every member wishing to speak shall have spoken. (h) Town manager. The town manager or assistant town manager or acting town manager, shall attend all meetings of the town council unless excused by the mayor or town council. The town manager, assistant town manager, or acting town manager may make recommendations to the town council and shall have the right to take part in all discussions of the town council, but shall have no vote. The town manager may place an item for discussion and/or action on the council agenda. (i) Town attorney. The town attorney or acting town attorney, shall attend all meetings of the town council unless excused by the mayor or town council and shall, upon request, give an opinion, either written or oral, on questions of law. The town attorney shall act as the town council's parliamentarian. (j) Town secretary. The town secretary or acting town secretary, shall attend all meetings of the town council unless excused by the mayor or town council, and shall keep the official minutes and perform such other duties as may be requested of him/her by the town council. (k) Officers and employees. Any officer or employee of the town, when requested by the town manager, shall attend any meeting of the town council. If requested to do so by the town manager, they may present information relating to matters before the town council. (1) Rules of order. Robert's Rules of Order Newly Revised, as amended by the council, shall govern the proceedings of the town council. (m) Suspension of rules. Any provision of these rules may be temporarily suspended by a two-thirds vote of all members of the town council in attendance. The vote on any such suspension shall be taken by a show of hands and entered into the record. (n) Amendment to rules. These rules may be amended, or new rules adopted with a favorable vote by four (4) members of the town council in attendance, provided that the proposed amendments or new rules shall have been introduced into the record at a prior town council meeting. ORD 2016-09 Page 3 of 14 Town Council Page 75 of 393 Meeting Date: March 22, 2016 Sec. 1.03.033 Types of meetings (a) Regular meetings. The town council shall meet in the council/board room at the Municipal Utility District Building, 100 Municipal Drive, Trophy Club, Texas, on the second and fourth Tuesday of each month and each meeting shall commence at the time and place posted on the agenda for that meeting. (b) Special meetings. Special meetings may be called by the mayor or by any three (3) members of the town council. The call for a special meeting shall be filed with the town secretary in written form, except that announcement of a special meeting, during any regular meeting at which all members are present, shall be sufficient notice of such special meeting. The call for a special meeting shall specify the day and the hour of the special meeting, and shall list the subject or subjects to be considered. No special meeting shall be held until at least 72 hours after the call is issued or within two (2) hours for an emergency meeting. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or as incident thereto. (c) Emergency meetings. In case of emergency or urgent public necessity, which shall be expressed in notice of the meeting, an emergency meeting shall be called by the chairman/mayor or on the application of three (3) members of the town council, and it shall be sufficient if the notice is posted two (2) hours before the meeting is convened. (d) Recessed meetings. Any meeting of the town council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. (e) Public hearings. (1) All meetings shall be held in full compliance with the provisions of state law and codes of the town. Any party in interest may appear in his/her own behalf or be represented by counsel or agent. (2) The town secretary shall set public hearing dates for the town council as requested, be responsible for timely advertising in the official newspaper, and notify interested parties according to requirements of the town council. Sec. 1.03.034 Chairman/Presiding Officer (a) Designation. The mayor, if present, shall preside as chairman at all meetings of the town council. In the absence of the mayor, the mayor pro - ORD 2016-09 Page 4 of 14 Town Council Page 76 of 393 Meeting Date: March 22, 2016 tem shall preside. In the absence of both the mayor and the mayor pro - tem, the town council shall elect a chairman/chair/presiding officer. (b) Call to order. The meetings of the town council shall be called to order by the presiding officer. In the absence of both the mayor and the mayor pro - tem, the meeting shall be called to order by the town secretary. (c) Preservation of order. The presiding officer shall preserve order and decorum, prevent personalities from becoming involved in debate and confine members in debate to the question under discussion. (d) Points of order. (1) A member may interrupt debate for immediate consideration of questions relating to rights and privileges of the assembly. The presiding officer will decide the question or may refer to the town attorney for a ruling. The presiding officer decision is subject to appeal to the town council. (2) A member of the council may appeal a ruling of the chair by obtaining the floor and stating, "I appeal from the ruling of the Chair." The person appealing can interrupt a speaker who has the floor. If another member seconds the appeal, the procedure is as follows: the presiding officer puts the question to the members for a vote. The question cannot be amended and it is debatable unless the immediately pending question is not debatable, the purpose of the vote is to decide whether the chair's ruling should be sustained. The presiding officer is entitled to speak first and last in any discussion about the appeal or his/her decision. A majority vote is required to overturn the decision of the chair, and the question can be reconsidered. (e) Questions to be stated. The presiding officer shall state all questions submitted for a vote and announce the result. The announcement of the result will include the number of votes for, number of votes against and abstentions, or state if unanimous. (f) Substitution of presiding officer. The presiding officer may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. Sec. 1.03.035 Order of business; agenda (a) Agenda. The business of each meeting shall be as contained in the agenda in the order established by the presiding officer. The town secretary shall prepare the agenda. The agenda shall be a listing of topics ORD 2016-09 Page 5 of 14 Town Council Page 77 of 393 Meeting Date: March 22, 2016 to be considered by the town council and delivered to members of the town council each Thursday preceding the Tuesday meeting to which it pertains. The agenda may provide for a work session immediately preceding the commencement of the council meeting in order to allow council discussion and questions related to one or more of the items posted on the agenda. At the end of each agenda item, the agenda should specify the first initial and last name of the person(s) adding the item to be considered on the agenda. Staff initiated items will be identified by a general notation of "Staff:" (b) Presentations by members of town council; future agenda items. The agenda shall provide a time when the mayor or any town council member may bring before the town council any business that the town council member believes should be deliberated upon by the town council at a future meeting of the town council. However, pursuant to the town charter, before any item is placed for discussion and/or action on a future town council agenda, a request for its placement on the agenda shall be made by either the mayor or by any two (2) councilmembers. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall be deferred until a subsequent town council meeting provided that the requirements of chapter 551 Texas Government Code have been met. (c) Request for agenda item by presiding officer. A presiding officer of a council appointed board, commission, corporation, or other appointed body requesting that an item be placed on the council agenda for discussion and/or action shall present such request to the town manager in writing in the time frame set forth in subsection (d) below. (d) Deadline for submission of agenda items. A subject for the town council's consideration shall be submitted to the town secretary's office in writing not later than 5:00 p.m. on Monday, (7 days prior) to the meeting at which the subject is to be considered. (e) Presentation by citizens or representative(s) of organized groups; citizen Presentations. Presentations by citizens at the citizens presentation segment of a council meeting, with or without prior notification, shall be limited to a total of four (4) minutes. (f) Presentation by citizens or representative(s) of organized groups; agenda items. Presentations by citizens, with or without prior notification, shall be limited to a total of six minutes. For items on the agenda, the speaker will be limited to four (4) minutes of time to complete his/her comments prior to council discussion and two (2) minutes of time subsequent to council discussion but before the chair calls for a vote. The designated timekeeper shall maintain the time and advise the speaker when his/her time has ORD 2016-09 Page 6 of 14 Town Council Page 78 of 393 Meeting Date: March 22, 2016 expired. The speaker shall then complete his sentence and take his/her seat. A person may not give his/her speaking time to another. Persons wishing to express their position on an agenda item but who do not wish to speak shall complete a speaker's card and indicate their support or opposition. The name and respective position of such person(s) shall be read into the record. Topics of presentations should be limited to matters over which the Council has authority. (g) Rules of conduct applicable to citizen's presentations for agenda items, citizen's presentations, and for public hearings. (1) Each person addressing the council shall step up to the microphone, shall give his or her name and address in an audible tone of voice for the record. If representing an organized group, the speaker shall identify the group represented. All remarks shall be addressed to the council as a body, and not to any member thereof. No person, other than town staff, members of the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through the members of the council. No questions shall be asked of the councilmembers, except through the presiding officer. (2) All citizens shall refrain from private conversations in the chamber while the town council is in session. (3) Citizens attending town council meetings shall observe the same rules of priority, decorum, and good conduct applicable to the administrative staff. Any persons making personal, impertinent, or slanderous remarks, or who becomes boisterous while addressing the town council or while attending the town council meeting, shall be removed from the room if the chief of police (or his representative) is so directed by the presiding officer, and such person shall be barred from further audience before the town council during that session of the town council. (4) Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the presiding officer, who shall direct the chief of police or his designee to remove such offenders from the room. (5) In case the presiding officer shall fail to act, any other of the town council may move to require the chair to enforce the rules, and the affirmative vote of a majority of all members present of the town council shall require the presiding officer to act. ORD 2016-09 Page 7 of 14 Town Council Page 79 of 393 Meeting Date: March 22, 2016 (6) No placards, banners or signs of any kind shall be permitted in the council chamber unless exhibits, displays and visual aids are used in connection with presentations to the town council, provided that such exhibits, displays and visuals aids do not disrupt the meeting. (h) Written communications to council. (1) General. Interested parties, or their authorized representatives, may address the council by written communication in regard to any matter concerning the town's business or over which the council has control at any time. (2) Agenda items. A written communication relative to an item posted for consideration on a town council agenda may be submitted by direct mail to the council or by delivery of the communication to the town secretary at least four (4) hours prior to the time for commencement of the town council meeting at which an item will be discussed. Upon timely receipt of a communication, the town secretary shall distribute copies to each of the councilmembers and shall make copies available for public review at a designated location in the council chambers. The names of those submitting the communication and the topic addressed will be entered into the record without the necessity for reading as long as sufficient copies are available at the meeting for review by members of the audience/public. (i) Presentations by town manager. Matters requiring the council's attention which may have developed since the deadline for delivery of the written communication to the council may be presented orally by the town manager for informational purposes only in accordance with chapter 551 Texas Government Code. (j) Requests for research or information. The mayor and individual councilmembers may request information or research from the town staff on a given topic through the town manager who will make all members of council aware of the special request, as it may be of interest to them as well. Accordingly, the town manager will provide the results of the request to all members of council. In the event the town manager believes he cannot respond in a timely manner, he and the members of council will coordinate a reasonable and responsible timeframe in which to expect the results without unduly interfering with other activities of higher priority. (k) Notification of significant activities or events. The mayor and councilmembers expect the town manager to notify them, and provide periodic updates regarding significant activities or events in the town ORD 2016-09 Page 8 of 14 Town Council Page 80 of 393 Meeting Date: March 22, 2016 related to natural or manmade disasters, major criminal activity, accidents involving town property, or death involving town staff/employees. (1) Seating arrangement. The town manager, town secretary, and town attorney shall occupy the respective seats in the council chamber assigned to them by the presiding officer, but any two (2) or more of the town council may exchange seats. Sec. 1.03.036 Ordinances, resolutions and motions (a) Printed or typewritten form. All ordinances and resolutions shall be presented to the town council only in written form. (b) Town attorney to approve. All ordinances and resolutions shall be approved as to form and legality by the town attorney. (c) Distribution of ordinances. The town secretary shall prepare copies of all proposed ordinances for distribution to all members of the town council at the meeting at which the ordinance is introduced, or at such earlier time as is expedient. (d) Recording of votes. The show of hands shall be taken and entered upon the passage of all ordinances and resolutions and entered into the official record of the council. (e) Vote required for approval. Approval of every ordinance, resolution, or motion shall require the affirmative vote of four (4) of the members of the town council in attendance. (f) Mayoral vote. The mayor shall have a vote on all matters before the council. (g) Conflict of interest. Should any person on the town council have a conflict of interest pursuant to any state laws and/or town ordinances regulating conflicts of interest with regard to an item on the council agenda, such person shall openly declare the conflict before the discussion proceeds, shall complete an affidavit as required by state law, and shall be prohibited from participating in the discussion or vote on the item. (h) Abstention from voting. Should any person on the town council abstain from voting on an agenda item where no conflict of interest under state law and/or town ordinance exists, the person's vote shall be recorded as a negative vote in the minutes of the council meeting. ORD 2016-09 Page 9 of 14 Town Council Page 81 of 393 Meeting Date: March 22, 2016 Sec. 1.03.037 Rules of decorum (a) Recognition by presiding officer. No person shall address the town council without first being recognized by the presiding officer. (b) Order. While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the town council nor disturb any member while speaking or refuse to obey the orders of the presiding officer. Members of the town council shall not leave their seats during a meeting without first advising the chairman/mayor. (c) Presiding Officer may debate. The presiding officer may move only to such limitations of debate as are the rights and privileges of a town council member by reason of his acting as the presiding officer. If the presiding officer is engaged in debate and is abusing his position as presiding officer, at the insistence of any three (3) council members, the presiding officer member must relinquish the chair in accordance with provisions of Robert's Rules of Order Newly Revised. (d) Getting the floor, improper references to be avoided. Every member desiring to speak shall address the chair, and upon recognition by the presiding officer shall confine himself/herself to the questions under debate, avoiding all personalities and inappropriate language. (e) Interruptions. A member, once recognized, shall not be interrupted when speaking unless it be to call the member to order, or as herein otherwise provided. If a member, while speaking, is called to order, the town council member shall cease speaking until the question of order be determined and, if in order, the town council member shall be permitted to proceed. Sec. 1.03.038 Parliamentary motions and precedence (a) Discussion of items. The meeting is governed by the agenda and the agenda constitutes the only items to be discussed. Each agenda item shall be considered open for discussion when that item is announced by the presiding officer. If a member wishes to challenge an agenda item on the basis that the item is not a proper topic for council discussion, such member shall state that he or she "objects to the consideration of the question." This action does not require a second. When the objection is made, the Presiding Officer shall immediately call the question: "will the assembly consider this question?" if 2/3 of the members vote "no," the question cannot be introduced. An objection to consideration of a question must be made when the item is first introduced and before it has been debated. A motion for appropriate action shall be made after discussion of an item has been concluded. ORD 2016-09 Page 10 of 14 Town Council Page 82 of 393 Meeting Date: March 22, 2016 (1) The Presiding Officer should invite the appropriate people to report on the item, including any recommendation they might have. (2) The Presiding Officer should ask the Members if they have any technical questions for clarification. At this point, the members may ask clarifying questions to the people who reported on the item, and they should be given time to respond. (3) The Presiding Officer should invite resident comments (limited to 4 minutes or a time determined appropriate by the Presiding Officer) — or if a public hearing, open the public hearing. Upon conclusion of the public hearing, the Presiding Officer should announce the public hearing closed. (b) Motions. After obtaining the floor a motion can be made before the assembly on the particular subject of discussion. The Presiding Officer should invite a motion from the Members before debate is given on the merits of the item. The Presiding Officer should announce the name of the Members who makes the motion. (1) A "second" to the motion must be made by another town council member within a reasonable but brief time period. The Presiding Officer should determine if any Members wishes to second the motion. The Presiding Officer should announce the name of the Members who seconds the motion. If no Members wishes to second the motion, then the motion fails, and should be so stated by the Presiding Officer. Without a "second" the motion dies. (2) If the motion is made and seconded, the Presiding Officer should make certain that everyone (including the audience) understands the motion. This is done in three ways: a. The Presiding Officer can ask the maker of the motion to repeat it; b. The Presiding Officer can repeat the motion; or c. The Presiding Officer can ask the Town Secretary to repeat the motion. (3) No main motion can be made when another motion is pending. The Presiding Officer should now invite the Members to discuss the motion. If there is no desired discussion, the Presiding Officer should invite additional resident comments (limited to 2 minutes or a time determined appropriate by the Chair). If there has been no input or discussion or a brief discussion, then there is no need to repeat the motion before taking a vote. If the discussion has been lengthy, it is a good idea to repeat the motion before calling for the vote. ORD 2016-09 Page 11 of 14 Town Council Page 83 of 393 Meeting Date: March 22, 2016 (c) Withdrawal of motions. A motion may be withdrawn, or modified, by its mover without asking permission until the motion has been stated by the Presiding Officer. If the mover modifies his motion, the person who seconds the motion may withdraw his second. After the question has been stated, the mover shall neither withdraw it nor modify it without the consent of the council. (d) Stating the question. In principle, the chairman/mayor must state the question on a motion immediately after it has been made and seconded, unless the council member is obligated to rule that the motion is out of order or if the wording is not clear. (e) Amendments to motions. No motion or proposition of a subject different from that under consideration shall be admitted under color of amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. (f) Debate. Debate must be limited to the merits of the immediately pending question as stated by the AhaiT and by authority of the presiding officer. (g) Calling for the question by Presiding Officer - ending debate. (1) The Presiding Officer may "call for the question" without a vote if debate appears to have closed and if there are no objections by any council member. (2) A motion for the previous question (call the question) may not interrupt a speaker who has the floor, must be made and seconded, is not debatable, cannot be amended, requires an affirmative, two- thirds vote of members present to pass and in this assembly cannot be reconsidered. Additionally, in order to protect the democratic process, any council member or member of the public who is on record to speak before the motion is made will be permitted to speak before the vote is taken on the motion for the previous question. (3) The Presiding Officer calls for the vote. Unless a super -majority is required for passage of the motion, a simple majority vote determines whether the motion passes or fails. (4) The Presiding Officer announces the results of the vote and should also state what action (if any) the Members have taken. ORD 2016-09 Page 12 of 14 Town Council Page 84 of 393 Meeting Date: March 22, 2016 Sec. 1.03.039 Creation of committees, boards and commissions (a) Ad-hoc committees. The council may, as the need arises, authorize the appointment of "ad hoc" committees. Except where otherwise specifically provided, the mayor shall appoint the members of the "ad hoc" committees, subject to the approval of the town council. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the town council. (b) Citizen boards, commissions, corporations, and other appointed bodies. The town council may create boards, commissions, corporations and other council appointed bodies to assist in the conduct of the operation of the town government with such duties as the council may specify. Memberships and selection of members shall be as provided in accordance with the guidelines in the handbook for elected and appointed officials, as amended from time to time. Any such appointed bodies so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the town council. No body so appointed shall have powers other than advisory to the town council, except as otherwise specified by the laws of the state. These rules of procedure shall apply to council appointed boards, commissions, corporations, and other appointed bodies in accordance with the town's handbook for appointed and elected officials and shall only be modified as provided in the enabling ordinances for each such council appointed body." SECTION 3. SAVINGS AND REPEALER That this Ordinance shall be cumulative of all other ordinances of the Town affecting rules of procedure and shall not repeal any of the provisions of such ordinances except in those instances where provisions of those ordinances are in direct conflict with the provisions of this Ordinance; whether such ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. SECTION 4. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance, or its application to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance; and the Town Council hereby declares it would have passed such remaining portions of the Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. ORD 2016-09 Page 13 of 14 Town Council Page 85 of 393 Meeting Date: March 22, 2016 SECTION 5. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance in accordance with the Town Charter and by filing this Ordinance in the Ordinance records of the Town. SECTION 6. EFFECTIVE DATE This Ordinance shall become effective from and after its date of passage and publication as required by law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 22nd day of March 2016. C. Nick Sanders, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Patricia A. Adams , Town Attorney Town of Trophy Club, Texas ORD 2016-09 Page 14 of 14 Town Council Page 86 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-143-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding calling a Special Council meeting to be held on March 29, 2016, at 7 p.m. in the Svore Municipal Building Boardroom located at 100 Municipal Drive, Trophy Club, Texas. Attachments: Date Ver. Action By Action Result Consider and take appropriate action regarding calling a Special Council meeting to be held on March 29, 2016, at 7 p.m. in the Svore Municipal Building Boardroom located at 100 Municipal Drive, Trophy Club, Texas. Town Council Page 87 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-147-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a Letter of Agreement between the Town and Meat U Anywhere BBQ for use of the Town logo; authorizing the Mayor or his designee to execute all necessary documents. Attachments: Staff Report - MUA Logo Letter of Agreement.odf MUA Logo Letter of Agreement.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding a Letter of Agreement between the Town and Meat U Anywhere BBQ for use of the Town logo; authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 88 of 393 Meeting Date: March 22, 2016 TOWN OF * TROPHY CLUB (c. 100 Municipal Drive .Trophy Club, Texas 76262 To: Mayor and Town Council From: April Reiling, Public Information Officer & Marketing Manager CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: MUA Signage — Letter of Agreement for Logo Use Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding a Letter of Agreement between the Town and Meat U Anywhere BBQ for use of the Town logo; authorizing the Mayor or his designee to execute all necessary documents. Explanation: At the January 26, 2016 Trophy Club Town Council meeting, the Council approved the Meat U Anywhere BBQ ("MUA") on -premises signage with a separate agreement to be brought forward in regards to the use of the Town of Trophy Club ("Town") logo on the southern elevation of the MUA building. This letter serves as a formal agreement between the Town and MUA for the use of the Town of Trophy Club logo. Attachments: • MUA Logo Letter of Agreement Recommendation: Staff recommends approval of the Letter of Agreement for MUA's use of the Town Logo as presented. Page 1 of 1 Town Council Page 89 of 393 Meeting Date: March 22, 2016 TOWN OF * TROPHY CLUB 100 Municipal Drive -Trophy Club, Texas 76262 (7 March 22, 2016 Andy Sedino Meat U Anywhere BBQ 91 Trophy Club Drive Trophy Club, TX 76262 Re: Letter of Agreement for Use of Town of Trophy Club Logo by Meat U Anywhere BBQ At the January 26, 2016 Trophy Club Town Council meeting, the Council approved the Meat U Anywhere BBQ ("MUA") on -premises signage with a separate agreement to be brought forward in regards to the use of the Town of Trophy Club ("Town") logo on the southern elevation of the MUA building. This letter serves as a formal agreement between the Town and MUA for the use of the Town of Trophy Club logo. The Town permits MUA to display the Town logo on the southern elevation of the MUA building as presented and approved in the on -premises signage Development Standards, Case PD -AMD -16-047. MUA understands the logo is a federally registered trademark and acknowledges that the Town owns exclusive rights to the logo. MUA agrees not to use the Town logo for any other purpose beyond what is included in this agreement. MUA also agrees not to change or alter the logo in any way and is responsible for maintaining the integrity and condition of the logo. The Town of Trophy Club reserves the right, in its sole discretion, to terminate or modify permission for MUA to display the logo at any time with thirty (30) days written notice. The Town may request that MUA modify or delete any use of the logo that, in Trophy Club's sole judgment, does not comply with this agreement or might otherwise impair Trophy Club's rights in the logo. The Town of Trophy Club further reserves the right to object to unfair uses or misuses of its trademarks or other violations of applicable law. The rights and privileges granted under this Agreement are not transferrable without written permission of the Town. MUA waives any and all claims for damages against the Town if the Town terminates this Agreement. TOWN OF TROPHY CLUB, TEXAS, a home rule municipality C. Nick Sanders, Mayor AGREED TO AND ACCEPTED this day of Patricia Adams, Town Attorney AGREED TO AND ACCEPTED this MEAT U ANYWHERE BBQ, restaurant Andy Sedino, Meat U Anywhere BBQ Owner 2016. day of 12016. AGREED TO AND ACCEPTED this day of , 2016. Town Council Page 90 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-141-T Version: 1 Name: Type: Agenda Item Status: Consent Agenda File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a Proclamation proclaiming April 11, 2016, as Parkinson's Disease Day in Trophy Club. Attachments: PRO 2016-02 Parkinsons Disease Day.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding a Proclamation proclaiming April 11, 2016, as Parkinson's Disease Day in Trophy Club. Town Council Page 91 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2016-02 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING APRIL 11, 2016 AS PARKINSON'S DISEASE DAY IN THE TOWN OF TROPHY CLUB. WHEREAS, Parkinson's disease is a chronic, progressive, neurological disease and is the second most common neurodegenerative disease in the United States; and WHEREAS, there is inadequate data on the incidence and prevalence of Parkinson's disease, but it is estimated to affect 500,000 to 1,500,000 people in the United States and the prevalence will more than double by 2040, and WHEREAS, Parkinson's disease is the 14th leading cause of death in the United States according to the Centers for Disease Control and Prevention, and WHEREAS, it is estimated that the economic burden of Parkinson's disease is at least $14.4 billion annually, including indirect costs to patients and family members of $6.3 billion, and WHEREAS, research suggests the cause of Parkinson's disease is a combination of genetic and environmental factors, but the exact cause and progression of the disease is still unknown; and WHEREAS, there is no objective test or biomarker for Parkinson's disease, and there is no cure or drug to slow or halt the progression of the disease, and WHEREAS, the symptoms of Parkinson's disease vary from person to person and can include tremors; slowness of movement and rigidity; difficulty with balance, swallowing, chewing, and speaking; cognitive impairment and dementia; mood disorders (such as depression and anxiety); constipation; skin problems; and sleep difficulties; and WHEREAS, volunteers, researchers, caregivers, and medical professionals are working to improve the quality of life of persons living with Parkinson's disease and their families; and WHEREAS, research, education, and community support services are needed to find more effective treatments and to provide access to quality care to those living with the disease today. NOW, THEREFORE, I, MAYOR C. NICK SANDERS, IN CONJUNCTION WITH THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, DO HEREBY PROCLAIM APRIL 11, 2016 AS: PARKINSON'S DISEASE DAY PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 22nd day of March 2016. Holly Fimbres, Town Secretary Town of Trophy Club, Texas C. Nick Sanders, Mayor Town of Trophy Club, Texas Town Council Page 92 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-142-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a Proclamation proclaiming April 5, 2016 as Mayors Day of Recognition for National Service in the Town of Trophy Club. Attachments: PRO 2016-03 - Mayors Day of Recognition for National Service.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding a Proclamation proclaiming April 5, 2016 as Mayors Day of Recognition for National Service in the Town of Trophy Club. Town Council Page 93 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS PROCLAMATION NO. 2016-03 A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING APRIL 5, 2016 AS MAYOR AND COUNTY RECOGNITION DAY FOR NATIONAL SERVICE IN THE TOWN OF TROPHY CLUB. WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation's cities are increasingly turning to national service and volunteerism as a cost-effective strategy to meet their needs; and WHEREAS, AmeriCorps and Senior Corps participants address the most pressing challenges facing our communities, from educating students for the jobs of the 21st century and supporting veterans and military families to providing health services and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, AmeriCorps and Senior Corps participants serve in more than 50,000 locations across the country, bolstering the civic, neighborhood, and faith -based organizations that are so vital to our economic and social well-being; and WHEREAS, national service participants increase the impact of the organizations they serve, both through their direct service and by managing millions of additional volunteers; and WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with county officials and mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, National Association of Counties, Cities of Service, and mayors and county officials across the country for the Mayor and County Recognition Day for National Service on April 5, 2016. NOW, THEREFORE, I, Mayor C. Nick Sanders, in conjunction with the Town Council of the Town of Trophy Club, Texas, do hereby proclaim April 5, 2016, as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our county; to thank those who serve; and to find ways to give back to their communities. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 22nd day of March 2016. Holly Fimbres, Town Secretary C. Nick Sanders, Mayor Town Council of Club, Texas page sa of 393 Meeting of Trophy Club �e Texas te: march 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-159-T Version: 1 Name: Type: Agenda Item Status: Public Hearing File created: 3/14/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Conduct a public hearing regarding a request to amend a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP -16-008. Attachments: Staff Report - Conditional Use Permit 16-008.pdf Exhibit A - Application and Related Attachments.pdf Exhibit B - Construction Plans and Exhibits.pdf Exhibit C - Ordinance 2015-36 P&Z.pdf Exhibit D - Location and Zoning Maps.pdf Exhibit E — Proposed Ordinance 2016-10 P&Z.pdf Date Ver. Action By Action Result Conduct a public hearing regarding a request to amend a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP -16-008. Town Council Page 95 of 393 Meeting Date: March 22, 2016 TOWN OF T C C, TROPHY CLUB 100 Municipal Drive •Trophy Club, Texas 76262 To: Mayor and Town Council From: Ron Ruthven, Town Planner CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: Case #CUP -16-008 Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2015-36 P&Z approving a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP -16-008. Request: Griffin/Harris, PLLC, on behalf of Verizon Wireless, is requesting to amend the existing Conditional Use Permit (CUP) allowing a wireless antenna facility along SH 114. The applicant is requesting the amendment in order to accommodate a larger parking area and driveway approach for the subject property. The resulting increase of the lease area is 0.016 acres over the current size of 0.006 acres. The applicant states that the expansion is necessary in order to allow a technician to service cellular antennas, which will be placed on an existing Oncor electrical tower on the north side of Highway 114 south of Roaring Creek Court and east of Trophy Lake Drive, on Town -owned property. The applicant proposes to install a parking area adjacent to the related ground equipment next to the existing tower in a 20' x 12' access easement area, which would be surrounded by an 8' 6" split face CMU wall on all sides other than the side facing the highway. The applicant states they did not account for TxDOT not allowing the maintenance vehicle to park partially in the right of way area. Therefore, they request an amendment of the CUP to allow a parking space in the Town's property to the east of the approved lease area. The original CUP was approved by the Town Council on September 22, 2015. The conditions approved with the ordinance are as follows: A. No landscaping shall be required for this site. B. The required screening wall shall be composed of split -face concrete masonry unit material and shall, at a minimum, meet or exceed the height of any facility equipment located on the Page 1 of 2 Town Council Page 96 of 393 Meeting Date: March 22, 2016 site such that said equipment is completely screened from view in all directions, except for the ice bridge between the structure and the tower. The wall color shall match a wall color agreed upon by Staff prior to construction. C. The driveway accessing the site shall be composed of concrete. Current Conditions: The wireless antenna facility approved by the original CUP has yet to be constructed. The property portion in question is platted as part of Tract C, Section 8, Trophy Club Addition and is zoned R-9 Single Family Residential District. Tract C is 6.56 acres in size, is owned by the Town of Trophy Club, and contains open space including a screening berm and a 30 foot wide Oncor electric transmission right-of-way adjacent to, and along, SH 114 right-of-way. Public Notice Requirement: Per the requirements of the State of Texas and the Trophy Club Code of Ordinances, a notice of public hearing concerning the zoning request was published in the Fort Worth Star Telegram. Notice was also mailed to 11 property owners within 200 feet of the subject property. To date no correspondence has been received. Planning And Zoning Commission Recommendation: The Planning and Zoning Commission considered this item on March 10, 2016. The Commission voted to approve this item (6-0) subject to the conditions stated in Ordinance 2015-36 P&Z remaining applicable within the amending ordinance. Staff Review And Recommendation: The proposed expansion is being requested in order to allow a vehicle to park outside of the right-of-way for SH 114. Given that the facility will be built on property owned by the Town, an amended contractual agreement reflecting the expanded lease area will considered at the March 22, 2016 Town Council meeting in conjunction with this item. Staff recommends approval subject to the added area complying with the existing restrictions contained in the original CUP ordinance. Attachments: • Exhibit A —Application and Related Attachments • Exhibit B — Construction Plans and Exhibits • Exhibit C — Ordinance 2015-36 P&Z • Exhibit D — Location and Zoning Maps • Exhibit E — Proposed Ordinance 2016-10 P&Z Page 2 of 2 Town Council Page 97 of 393 Meeting Date: March 22, 2016 Exhibit A WAR Town of Troflhv Club, Texas APPLICA TION FOR COND177ONAL USE PERMIT DATE: January 12, 2016 NAME OF BUSINESS: Verizon Wireless CURRENT ZONING R-9 /CUP 15-006 ADDRESS OF EVENT Trophy Club #8 Lot C PRESENT USE OF SUBJECT PROPERTY Open SpacelOncor ROW/Electric towers and power lines APPLICANT OR APPLICANT'S REPRESENTATIVE NAME: KathyZibilich/GrifFn Harris PLLC PHONE #: (please Pont) ADDRESS: 8150 N. Central Expressway #1475 Dallas Texas 75206 EMAIL: kzibilich@grifflnharris.com SIGNATURE: PROPERTY OWNER(S): NAME: Town of Trophy Club PHONE #: p ease pnn ADDRESS: 100 Municipal Drive Trophy Club Texas 76262 EMAIL: Town Secretary: SIGNATURE: hfimbres@trophyclub.org NAME: (please Pont) ADDRESS: EMAIL: PHONE #: 214.420-8780 682-8314600 SIGNATURE: XCT�� JAN 14 2416 A general description of the proposed conditional use BY: g P p p Please see the attached application for amendment of CUP 15-406 for antennas mounted on electrical tower for a description of the proposed amendment to the CUP to add a parking area. 2. A statement or diagram showing compliance with any special conditions or requirements imposed upon the particular conditional use by the applicable district regulations. Please see the attached application for amendment of CLIP 15-006 for a description of the proposed amendment to the CUP to add a parking area showing compliance with the town ordinance for Antennas. 3. A statement as to why the proposed conditional use will not cause substantial injury to the value, use or enjoyment of other property. The proposed parking spot is between a berm and a highway, and it will have minimal impact on the value, use and enjoyment of other property. Town Council Page 98 of 393 Meeting Date: March 22, 2016 Ell 'E , #,'�±,�r" g •14 F (i; r'�#�}r; •]111r ar shay � k�� 4�p�.1 !' It tr #�•�1�� Iyi �•itlly � I;',� ;� �:�y' rzt�# '�}•• I } �R� �— 1 !' ��,jrl� l e},•I•^ii j :y 1 ,,# et y �i ( aq ' q z� t#�.I�, �y#�r��, ay;a �; r�', Jill s m r ir} jla , gig f{11,s11 yfi;� il�tr ,I t a# r # , ,{ ! II i ##l, ,• }{•'pEI�7. �l T.ri i f1 �� G3 It �� v � iysy� rf iy"I ,: it 7 +} �t •e1 }, �(# # y�yyf # � o �a;t� a � � * � ,�� IE � Irl= #F ill# r•�I °' it". ' r# }l,C#' t�rar � #t' k y I � � afl � f, i l�'t ,+# I'�€} # Ir , , .1 ' a rl��i�•; x 0 0. N u W !# 11„V,3} tY , �Y x ! �y} rl� 'l O w x o PAN a' 1•,!r � r IFIt'IR} }} #, #! ��a 11 li # I % � I M a rr yl ys € t�yC: on! � p ,p1 # .= r , ' �#,d # � r U a W L 't1"a �x r11 ,• ;i II I i��;:;• il' �y I; 31'### !�iea,y�r . W am a� Yryli.r o#Ey# ial i #ry1,}=y ; ,# } ir.:#f �f� }'3'� ;&hi iy ;} E�}•#'� li�t� e� t� 9:1� } l;�} $e`•;y�#yy �1 �xy;�jg � rI}��::ya� �lff•�!�ll �yl�'�� y l,tf� i��l r1��,r��F N m 0 k ll stir ,Nil Jillp x � I T m rn 0 0) m CL Ell aWNp � mm? L s _ - b'q rinmk w. _ � � �" � "� �F `7 t f -}` : a (�/'�i5}.]�.7 ■ JeJga. t xmef y • m � r � � ��4� j P � � = q .n g, a � Q � i Y � ! i www AUIMJGA �arnrw y� 0 # ��+ � K Tao awry¢ ur¢ AY' A/1.01« x ' o 7 m id G 4, � fy5 I •-•� Q� l w ff W f � f a$&�` RI ss �$4 ;guy C, VI LI N 08 � r F. uw K .�. u� tfg IN. a T 4h ug d L J� 5<-.Eg R W! iej ?yx �tl N a[3p.i `�i �g M5 i ¢ iiN 'g Y. 3 =i EUg�p z; Way',z lb ;K S all IW � 't�a� nNry n $fig 3 w „# !J9 dro 7 F :^ 3 €€ x mo� w! a g �.€ g i'i(� � t= �E� ~ S E �� , �"- � i ,� ¢i' �" g ' T Ell t W � wnyta o wrxr v.""`s x eca'w9'�"'rnr-oc ao-une.e. � 1iiuJ a1 � 1ry�1rVtiJ *nl Ivy ws. Ym • �or� OZjJ8Aui'i�11 z W � � � � � IZ. tAU NOME d GAYY$ 'xY a -3U� b X405 F j,$•� El.� �� s- a Elie =a p,e "��o�� apt R�� g� Lim� 19 ��¢Y �� ni a � y5M6 uj 1 W I Z V) LLI gig� wij g R a 61 yea T wg � zd� VV T Ell Lu .Vd+a y �'i[k'1aN81. :W tlL50WaY 1 ,� ma » z amu n.y rx.vs .x. � W so � d i' i. � 0 •� aJ<✓w a ■ 'Au r�G!► t W S! rraeua Z V I I I � a W , LU Qyy [7 al O 4 P., ' T Ell ave ,�ww • 1.exr.x � w �� " �,�aa�''l�l 5 v� ra ,�wu a uLet m�� -s> uvnwer o LU ci res b • eA,p LRG L �w wci rY m Q - � AtMZI. GA o# tl J- y ovu�o a evaaxi z w9 +"�,' 57 �}rY.. -x p :w.waura M1 W w Ar ci ti 1� 4, r� ❑ UJ E LU u A _ p I E Po; s � D z w z 0v I � ' a m C..7 T m rn 2 0 m O_ a) rn m IL g � Ing � Ra ^ µY � s r; �} zJF w ❑ �e ss : b 111 F PH LU C) C 04 U x T m rn 2 0 m O_ a) rn m IL Exhibit A Town Council Page 104 of 393 Meeting Date: March 22, 2016 Exhibit A Application by Verizon Wireless (Applicant) for Amendment to Conditional Use Permit (CUP) 15-006 to add a parking space for Antennas Mounted on Electrical Tower on the north side of Highway 114, East of Trophy Lake Drive. a. Describe the nature of the antenna site. Indicate whether the proposed structure is a monopole or mounted to a self-supporting structure. Indicate the proposed height. Applicant proposes to add a parking spot in order to allow a technician to service its antennas that were approved in CUP 15-006. The antennas will be placed on an existing Oncor electrical tower on the north side of Highway 114 south of Roaring Creek Court and east of Trophy Lake Drive, on property owned by the Town of Trophy Club and used as open space and as Oncor right-of-way for existing electrical towers and power lines. CUP 15-006 was approved by the town council on September 22, 2015. A copy of the ordinance is attached. The Applicant proposes to install a parking area adjacent to the related ground equipment next to the existing tower in a 20' x 12' access easement area, which would be surrounded by an 8' 6" split face CMUwall on all sides other than the side facing the highway. Applicant did not account for TXDOT not allowing the maintenance vehicle to park partially in the right of way area, so the Applicant requests amendment of the CUP to allow a parking space in the Town's property to the east of the approved lease area. b. Provide photos or drawings of all equipment, structures, and antennas. Additionally, an applicant shall provide a scaled site plan clearly indicating the location, type and height of the proposed Antenna Facility, on-site land uses and zoning, adjacent land uses and zoning, proposed means of access, setbacks from property lines, elevation drawings of the proposed Antenna Facility and any other structures, topography, parking, and other information as reasonably determined by the Town to be necessary to assess compliance with this Ordinance. All drawings shall be scaled drawings. Please see attached site plan and drawings of the parking area. There are no other changes proposed other than the addition of the parking area. c. Describe why the antenna or tower is necessary at the particular location. There is no change in the reason the tower is necessary from the previous application for the approved antenna or tower. d. State the name(s) of the telecommunications providers or other users of the antenna or tower and describe the use to be made by each user. Verizon Wireless would be the only user of the proposed antennas and equipment. e. Indicate if this antenna or tower site is to be connected to other sites; and if so, describe how it will he connected and who will be the back haul provider. Town Council Page 105 of 393 Meeting Date: March 22, 2016 Exhibit A Verizon Wireless does not determine the backhaul for sites until after the zoning is complete, however, Verizon will go with one of two options: 1) leased service back to Verizon's switching station, where the backbone is shared and maintained by another company; or 2) Verizon will have dark fiber built from this site to one of its closest macro sites, where Verizon will place the optics to manage the fiber. f. The Town does not require co -location; however, the applicant roust address whether it has made an effort to co -locate the facilities proposed for this antenna facility on existing antenna facilities in the same general area. identify the location of these existing sites, and describe in detail these efforts and explain in detail why these existing sites were not feasible. Attach all studies or tests performed which demonstrate why the existing sites will not provide sufficient signal coverage. Provide written documentation from existing sites' owners and/or operators which confirm the statements provided. Indicate whether the existing sites allow/ promote co -location and, if not, describe why not. There are no existing registered antenna facilities in the target coverage area, as indicated in the Site Acquisition Representative (SAR) affidavit included with the application for the approved CUP. g. Indicate whether co -location will be allowed to other telecommunications providers at the requested site. If they are not allowed, state every reason and the basis of each reason. The Applicant would not own the tower or the land, so it has no control over whether co -location would be allowed; co -location would be subject to consent of the tower owner and structural capacity of the existing tower as well as consent of the Town of Trophy Club to use any additional ground space necessary for related equipment. At this time, Oncor does not allow more than one carrier on one electrical tower of this type. h. If the requested location is in a residential district the applicant must address whether it has made an effort to locate the facility in a nonresidential district. identify the location of these nonresidential district sites, describe in detail these efforts, and explain in detail why these nonresidential sites were not feasible. Attach all studies or tests performed which demonstrate why the nonresidential sites will not provide sufficient signal coverage. Provide written documentation from nonresidential district sites' owners or operators which confirm the statements provided. There is no change in the previously approved location other than the addition of the parking area beside the approved lease area. i. Indicate the proposed provider's current coverage area for the Town. Attach maps showing the areas the proposed provider's existing antenna currently covers, the areas the applicant's existing sites and the requested site would cover. There would be no change in coverage from the previously approved CUP. Town Council Page 106 of 393 Meeting Date: March 22, 2016 Exhibit A j. Describe the applicant's master antenna facilities pian for the Town. Attach maps and other related documentation. Provide information indicating each phase of the plan. There would be no change in the master plan for the Town from the previously approved CLIP, k. Describe the applicant's plan to minimize the number of antenna facilities needed to cover the Town. There would be no change in the applicant's plan for the number of antenna facilities needed to cover the Town from the previously approved CUP. Town Council Page 107 of 393 Meeting Date: March 22, 2016 Exhibit A I. Additional information requested in the STP checklist. 1-4. See the CUP application. 5. Site plan application and exhibits are attached. 6. See the CUP application. 7. Statement as to how the proposed CUP is designed and will be operated to ensure that development and use of neighboring property according to applicable district regulations will not be prevented or made unlikely, and the value, use, and reasonable enjoyment of such property will not be impaired or adversely affected. The parking space will be adjacent to the frontage road next to the highway, with a berm separating the parking spot from the adjacent residential area, so the impact on neighboring properties of the parking space compared to the impact of being beside an electric tower or the freeway will be minimal. The towers are serviced about once every couple of months, so this use generates almost no trips and will have no impact on traffic. The related ground equipment and parking area will be screened by an attractive CMU wall on all sides other than the side facing the highway, so there should be very little visual impact to the neighbors. 8. Identification of any potentially adverse effects that may be associated with the proposed Specific Use and the means proposed by the application to avoid, minimize or mitigate such effects. Improper placement of antennas (i.e. antennas that are too close to other antennas broadcasting at the same frequency) can cause interference and degrade the signal, so the Applicant avoids this effect by placing antennas so that antennas are not too close together. Locating antennas on existing structures is generally considered to be less intrusive on a neighborhood, so the Applicant looks for existing structures upon which to mount antennas before considering putting up a new tower for antennas. Town Council Page 108 of 393 Meeting Date: March 22, 2016 Exhibit A Site Name: Crooked Creek H&S No.: 3010.1304 Date: 01/04/2016 PARENT TRACT DESCRIPTION Tract C of the TROPHY CL UB, SECTION EIGHT, a subdivision out of the J. Sutton Surn v, Abstract No. 1154 and the C. Medlin Survey, Abstract No. 823, Denton County. Texas, according to the Plat thereof recorded in Volume 15, page 12, Plat records of Denton County, Texas (or any subsequently recorded Plat or Replat thereof). EASEMENT TRACT DESCRIPTION TRACT NO. 5 BEGINNING at a point in the North right of way line of State Hwy. 114, said point also being the centerline of Marshall Creek of Trophy Club, Section 8, recorded in Volume 15, Page 12, Deed Records of Denton County, Texas; THENCE with the centerline of Marshall Creek, North 3802831 "East, 36.66 feet to point for corner; THENCE South 68°4928" East, 3,053.49 feet to point for corner, said point also being the Northwest boundary line of a 127.140 acre tract of land, described in deed from Johnson- Loggins, Inc. to Gibratter Savings Assoc., recorded in Volume 837, Page 16, Deed Records of Denton County, Texas; THENCE South 21'11' West, 35.0 feet to a point for corner said point also the North right of way line of State Hwy. 114; THENCE with the North right of way line of State Hwy. 114, North 68°4928" West, 3,064.39 feet to the PLACE OF BEGINNING, located as above described and containing 2.458 acres of land (EASEMENT AND RIGHT OF WA Y RECORDED IN VOL UME 1521, PA GE 692, DEED RECORDS OF DENTON COUNTY, TEXAS) LESSEE'S LEASE SITE DESCRIPTION A tract of land lying in and being a part of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said tract being more particularly described as follows: Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54°47'04" Won the South line of said lot 587, a distance of 38.11 feet to a point on said South line; Thence S 35°1256" W perpendicular to said South line, a distance of 39 71 feet to a U2" iron rod with cap set for the Northwest corner, said corner being the Point of Beginning; Thence S 68°17'17" E a distance of 20.00 feet to a 1/2" iron rod with cap set for the Northeast corner; Thence S 21'4233 " W a distance of 12.00 feet to a 112" iron rod with cap set for the Southeast corner; Thence N 68°1717" W a distance of 20 00 feet to a II2" iron rod with cap set for the Southwest corner; Thence N 21'4233 " E a distance of 12. 00feet to the Point of Beginning, containing 240.00 square feet or 0.006 acres, more or less. Town Council Page 109 of 393 Meeting Date: March 22, 2016 Exhibit A Site Name: Crooked Creek H&S No.: 3010.1304 Date: 01/04/2016 INTI3131*.VXOIy0M116 IIM1 118X%3-*,TjTVC101131�16)zlly"11117►1 An easement far ingress, egress and utility purposes crossing apart of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said easement being more particularly described as follows: Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54°47'04" W on the South line of said lot 587, a distance of 18.66 feet to a point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of 35.04 feet to a 1!2" iron rod with cap set far the Northeast corner of the 0 006 acre Lessee's Lease Site, said corner being the Point of Beginning; Thence S 68°17'17" E a distance of 210.00 feet to a point fi r corner, Thence S 21'4233 " W a distance of 16.76 feet to a point on the South Parent Tract Boundary line and being the North Public Right of Way line of State Highway 114 for corner, Thence N 692441" Won said Right of Way line a distance of 40.01 feet to a paint for corner; Thence N 21'4233 " E a distance of 5.55 feet to a 1/2" iron rod with cap set for the Southwest corner of the 0.006 acre Lessee's Lease Site; Thence S 68°1717" E on the South line of said 0.006 acre Lessee"s Lease Site, a distance of 20.00 feet to a 1/2" iron rod with cap set for the Southeast corner of the 0.006 acre Lessee's Lease Site for corner; Thence N 21'4233 " E on the East line of the 0.006 acre Lessee's Lease Site a distance of 12.00 feet to the Point of Beginning, containing 446:24 square, feet or 0.010 acres, more or less LESSEE'S UTILITY EASEMENT DESCRIPTION A 10.00 foot wide easement for utility purposes crossing a part of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas, Said easement being 5. 00feet on each side of the following described centerline: Commencing at a 1/2" iron rod found far the Southwest corner of Lot 588 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas, Thence S 69°15'33"E on tire South line of said lot 588, a distance of 11.19 feet to a point on said South line, Thence S 20°4427' Wperpendicular to said South line, a distance of 200.56 feet to the Point of Beginning on the centerline of an existing power vault; Thence S 89°38"47" W a distance of 40.86 feet to the Point of termination on the East line of the 0.006 acre Lessee's Lease Site. Side lines of said easement to be shortened or extended such as to begin 5.00 foot on each side of the above described centerline and terminate on the East line of the 0.006 acre Lessee's Lease Site. Town Council Page 110 of 393 Meeting Date: March 22, 2016 Exhibit A Site Name: Croaked Creek H&S No.: 3010.1304 Date: 01/04/2016 ISI �aTa1�Y�Iia► WMI alu I Biel r 0 *11101;7 UMM-PL1 A 5.00 foot wide easement for coax purposes crossing apart of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Te -vas; Said easement being 2.50 feet on each side of the following described centerline: Commencing at a 1/2 " iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54°47'04" W on the South line of said lot 557, a distance of 44.03 feet to a point on said .south line; Thence S 35°12'56" W perpendicular to said South line, a distance of 49,49 feet to a point on an existing transmission pole, said point being the Point of Beginning; Thence N 21'4233 " E a distance of 512 feet to apoint for corner; Thence S 65°1717" E a distance of 8,05 feet to the point of termination on the West line of the 0.006 acre Lessee's Lease Site. Sidelines of said easement to be shortened or extended such as to begin 1.00 font on each side the above described centerline and Terminate on the West line of the 0.006 acre Lessee's Lease Site. Town Council Page 111 of 393 Meeting Date: March 22, 2016 Exhibit A TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2015-36 P&Z AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING A CONDITIONAL USE PERMIT FOR A WIRELESS ANTENNA FACILITY LOCATED ON AN APPROXIMATE 0.0O6 ACRE DISE AREA ON TRACT C, TROPHY CLUB SECTION 8, ZONED SINGLE FAMILY RESIDENTIAL (R9); PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING CONDITIONS APPLICABLE TO USE; PROVIDING THAT SUCH TRACT OF LAND SHALL ALSO BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN; PROVIDING APPLICABLE REGULATIONSIDISCONTINUATIONiREVOCATION; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($Z000,00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILMY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the applicant seeks to install a wireless antenna facility along with ground support appurtenances; and WHEREAS, all legal notices, requirements and conditions having been complied with, the Conditional Use Permit came before the Planning and Zoning Commission, and WHEREAS, after public notices were given in compliance with State law and public hearings were conducted, and after considering the information submitted at the public hearings and all other relevant information and materials, the Planning and Zoning Commission of the Town has recommended to the Town Council the adoption of the amendments to the Comprehensive Zoning Ordinance as set forth in this Ordinance; and WHEREAS, after due deliberations and consideration of the recommendation of the Planning and Zoning Commission and the information and other materials received at the public hearing, the Town Council has concluded that the adoption of this Ordinance amending the Comprehensive Zoning Ordinance of the Town is in the best interests of the Town of Trophy Club, Texas and of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Town Council Page 112 of 393 Meeting Date: March 22, 2016 Exhibit A SECTION 1. INCORPORATION OF PREMISES The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. CONDITIONAL USE PERMIT CONDITIONS 2.01. A Conditional Use Permit (CUP) for a wireless antenna facility located on an approximate 0.006 acre lease area on Tract C, Trophy Club Section 8 and further described in Exhibit "A", a copy of which is attached hereto and incorporated herein, is hereby approved as set forth herein, and the CUP and the use for which it is granted is subject to all Applicable Regulations and to the following conditions: A. No landscaping shall be required for this site. B. The required screening wall shall be composed of split -face concrete masonry unit material and shall, at a minimum, meet or exceed the height of any facility equipment located on the site such that said equipment is completely screened from view in all directions, except for the ice bridge between the structure and the tower. The wall color shall match a wall color agreed upon by Staff prior to construction. C. The driveway accessing the site shall be composed of concrete. SECTION 3. APPLICABLE REGULATIONSfDISCONTINUATIONfREVOCATION In all respects the Land shall be subject to the applicable regulations contained in the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances and regulations of the Town, including without limitation regulations governing the GU - Government Use district. The Conditional Use Permit granted by this Ordinance shall control in cases of conflict between this Ordinance and/or the Comprehensive Zoning Ordinance. The Conditional Use Permit granted hereby shall discontinue if the use for which this Conditional Use Permit is granted ceases to be operated at the permitted location for a minimum period of six (6) months. Further, this Conditional Use Permit shall be subject to revocation in accordance with the Town's Comprehensive Zoning Ordinance. SECTION 4. SAVINGS AND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulation of land and zoning and shall not repeal any of the provisions of those ordinances except in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinance whether such Ordinances are ORD 2015-36 P&Z Page 2 of 6 Town Council Page 113 of 393 Meeting Date: March 22, 2016 Exhibit A codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action. cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 5. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. The penalty provided by this section shall be cumulative of all other penalties allowed by law, including without limitation, civil remedies available for enforcement of this Ordinance. SECTION 6. SEVERABILITY The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish. the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 8. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town. ORD 2015-36 P&Z Page 3 of 6 Town Council Page 114 of 393 Meeting Date: March 22, 2016 Exhibit A SECTION 9. EFFECTIVE DATE This Ordinance shall become effective from and after its date of adaption and publication as provided by law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 22nd day of September, 2015. r C. Nick Sanders, Ma Town of Trophy Club, Texas Cis I riG [SEAL] ATTEST: C Holly 1=imbr s, Town Secretary Town of phy Club. Texas --- APPROVED AS TO FORM: atricia A. Adams, Town Attorney Town of Trophy Club, Texas ORD 2015-36 P&Z Page 4 of 6 Town Council Page 115 of 393 Meeting Date: March 22, 2016 Exhibit A Exhibit "A" A tract of land lying in and being a part of The Trophy Club Section Eight, Tract C, an Addition to the Town of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12. Plat records of Denton County, Texas; Said tract being more particularly described as follows: Commencing at a'h inch iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas. Thence N 54°47'04" W on the South line of said Lot 587, a distance of 38.11 feet to a point on said South line. Thence S 35°12'56" W perpendicular to said South line, a distance of 39.71 feet to a 112 inch iron rod with cap set for the Northwest corner, said corner being the Point of Beginning. Thence S 68'17'17" E a distance of 2.0.00 feet to a '/� inch iron rod with cap set for the Northeast corner; Thence S 21'42'33" W a distance of 12.00 feet to a "/2 inch iron rod with cap set for the Southeast corner. Thence N 68°17'17" W a distance of 20.00 feet to a'/z inch iron rod with cap set for the Southwest corner, Thence N 21°42'33" E a distance of 12.00 feet to the point of Beginning, containing 240.00 square feet or 0.006 acres, more or less. ORD 2015-35 P&Z Page 5 of 6 Town Council Page 116 of 393 Meeting Date: March 22, 2016 Exhibit A Exhibit "A" continued �y 0R�'03 20115-36 P & Z par f7 of Town Council Page 117 of 393 Meeting Date: March 22, 2016 w P3 I Ejkdi e,�Fjy .1 If fs pj r� S 4 ea E }i;l�§ ag + A ¢ j" h6 ei �e�• �° � � v fait�I $i i" & � . !� �g *� a E �. } at• Y ®r'�: 1p,�YE s$•y`B� t}9fir. S'F$ I' jalY z rN, IFI .;}� l, del 3 F C a��' �� 8�1 E�• a Rj9 � � �� .•1p4 y E k g i � t L a j., A t •fix Y'ix Y Y_A 7 Y� � i d � � � � v � r � •� Y @ [� � f�,ihryi $pix i_�$ �g ,�,p B. �� d �i�j �R�f It�} '�� i � � �� a i' E; ;lyFlieaf! }_ Fpp1i ;q•°� yyYs g= Aa#req 21�3ta 3�Ye$1a a _ € i•Y �p i Y �` a az s v 3 JJJ � �' r= � c JAM va psi elf INc HIM; Oft Ni9'f I A au I o" z. m rn c� 0 00 w t, v�Nvs'a ovezieo W N 1r.0 tthi N e�/m/m z9zec srox3i3/ro//sin :Ae aawaddv W s ,� :p 1.�hh � s�/.yto oonzx 3/iru z sa/e 'w/a vNv/os �ac� Q. m Nei ;,a O"U: •M >J. �� U' s�iaiso aai�iN.a -� — i-. : a :O U) i s r s�iP�iso A LO m y d m�-_ 0 a: c�.7 7p... Z: Z 0 1 AUOZIJO ■ A9 NMtla0 y Y *..o J_ -- p 4 :— moi: O O s�/w. W "nu.W h r W sucoiz� Z Q' N �'h0 S — O4 -, H sin,/,o i� cn :NMaaa Siva V ttt � o ; �`� Q Q f J W z W z ¢ ~ ¢ N � 2 � � 2 Q • Q 0- CLr r W z W z C M T m rn c� 0 rn a� rn m a w T Z9Z9L Sd K31 '3JM/153MA803�Oaddtl oonzx 3/iru z sa/e 'w/a vNv/os �ac� AUOZIAGA v�evs'a W W U W W y Y Ln=— a rn Nem O z ik y; � W O �• d o a��, _ e,� � - —_ t, 1r.0 tthi . QJrA hi „! ��_ .MPUj;il /� i-: : Q :p) U) l 0 a: ' c�.7 � � � 4 :Qi moi: O h •. .. r M d 0 w CV oyez/eo eu/co/co s�/.yto s�/ee/>e 3m aai�iw'a 'AA NMtlaO wwso s�iP�iso s�/s�/so "nu.W t Q Q 0 0 0 0 UU w N � d i 0 0 0 0 a 0 - LU w� C/)� cf)� i M T `12 d& od eu/co/co Z9Z9L Sd K31 '3JM�153M �A8 03�Oaddtl � W � ry O � � � Q �JrA �i s�/�yco OObZIi 311fLS Z �a�9 'W l9 tlNV�05 l0£l iJ } �ieoi.o m V rn o ��m,g� z m LL]Ne _o ,� � - /i-: :Q :CD N: i i s�iP�iso A W e=mu d ": - OLL: '�;�,,, Z:GO d 1 SVCZ/80 `UOZ'AO�■A9 NMtla0 �Z J _ i C3 ju•'G� w W ! 1 svzzioo sucoi¢� Z Q' � � atl� S — �4 �• 0 Co o :NMaaa siva V t\` '. o � a ¢ UlpZ ¢ z N'�O 3 Z E5 N ¢ Q Q y Z r r K Om¢¢ZU wmrc � Z N �a�ziQ N W o> 4" U w, � ¢ (1) T. O 3 U OI _ U - U \ v N � O O Q w0 wQ00 Z YQO O Q w w m� - w �O f/I r0 r x00 - 3 Q� w (/i - - U J owxr - 0Q o QrQ O Q rZ w Q vi0� J �� C��U � 4r ZOt/i N _ wOwo -Z O OQOM >2.2 > y OwO 2 0W O U 00 C��Z 4 O U O W o 00 Qy ->o _ d 5 O ZIQ >_ - 00 O ax ONr -rte o o - o <QQ Z o� xUa O� ¢� Q - "r -?O O- O OaOQ KOrw ZO �rU~ ZO> Q Qr SIG O) o Q - QO 0Jho 00 o 0 Qrar> aQ N z vi O¢C�U O oz' zQ oa aO wz _tea ao Q"o �z� a v O <oz� ¢Q0Q s>�m_m Q J OO J Q r Q - Q Q Q Oa a Z Q zw w D mow zQ omJ - zoz - in quo a aao aai�q o <� ozz of o Fwoa o a ra a Q a - a wow z W uazow o O Fo o O Y Z F Z o=Q o a Q O O Q Q r O O z r O o Z x a QI �0o Oo 3 10 r r — w �Utt Oa�Z SOI iZ ��wal oI UI a0 Qo O ZOlu Z d 3 O N Q Q1 6 Q M O o d T. K m 3 c o�0 O o rc o¢N o z p J W Z Z R.O U z¢ Z K �UOz¢�~ZY oxo" V6J O-WO.woo¢N muNix OUJi IFa ?Z -o<ww w>O¢>—Mwo0 1K maFm-¢202z0�0 NFZ JO J Ow¢yzwac ¢ �- O. -z U pz�wwizU�mos E -Ezo ~z,KE, U, Zzoo pzm ffiU � z6,.zwRwZaOpp&E 30rcOOz=Ztt2Za 30 rEoZ >O 00¢ w 0 LU 0. p 0cw.,w z=¢izwOw ztnmiZU rwQw 2 - UIK _ ¢Fw_ ¢ OLL - z GOw¢ O �KtAa J>zO~Up N-0 ¢ O ¢ONrc Oa OUm�w o Od,iw¢w .� W p m> O w¢2 w ¢ZFm jOZ>OKZ¢M'Z—z OO � z O�0.K0.O—z>JnO.—U¢ UJ 0 wm z ¢ 103, > N j p. w a O xN a03Z w Gw ulw ��z�� o j O as O - Kw N x wYm Z o az� to ,n�3wj oQ OwN n Z UN z w¢ w< m �wFzm� oz¢¢ 5w OL W m0 w zz 3 O �w U Qd OyNUi wO j023 wQ O U O pj z Fzpw UNKUd� I �t~ll ��• w¢� Q J d K S S¢ ~O ZZ w Z U O K Q > U G m I F K m 3 'z W O o ti J o� ry O O p K w w w Km I 4 m ¢ J7 v J U x w vK m UiU U 3 zo+n zm'no Qe� amW fnON^ w &3wzr o'orc i 2sa0 m ^+m wOw NKU ww0 wwm /�.UU wc LU °� rn O LU 0 LU 0. 4 LL: o? Yd--, V N � hhhi S :NMaaa 3iaa z s ry¢ w FOI KN=a x OO J Um¢"'ms Jn 3 m��,.p z< ¢Wv d¢Ymw� ,nw O_wa ?pzm�mN oa wJpmwUa NO Z a w¢ti m ODU�Jm ip O,x/1¢U Szttrc¢� ¢ wi9wu¢w izNOdO ¢ ao�¢v_i�m w,i1 a3JwU> w� 3-�mz¢op O,Aj�cJiw '^ OZJO mxZww ONw OHO Ow OZ OUJmw U wo v O O r <¢ tt S m? asz s pwa � -in0— Owj. zwO✓,�mw w�P pN�O>3ro `pay1l� K��K� �,'ngylll �>vw�;✓fU�¢ tD u w<� 21 pU �pU 30 21 m30U OD OU(� o z <�� N z O waw U „z~ w CO 0 ,nO¢m�zo� / w ¢ <¢ p -¢. w Uw / m N r U Z 2 Z m T. m 0) 2 O N m IL IL ovezieo ivsevs'a Y ,�— *: w At\\1 e:�m�m z9zec srox3i 3>ro�is n :ee aawaaav LU� s ��0 . . C) 1� U s��.yco oonZli 3LfLS Z sage 'wle vNV�os �ac� } sSswo ZN/"s8o0 :aA9aiN�MiwtlN�0 mto UYrn w�Jo_� �r,g= — S�O¢H w Cy) W ivH o`UO'A;DALLJ 1. w O �¢►- _ _ = E d�fE d-'. ;:'�g�fry "nu. suco/¢� Z Q' � � atl� S — �4 �• O Z a J „0, Z CL LU 0, aZ LU U) o_Z U LIJ O^ W U`N o s�lpyb N J ebn` n6, �m +J N O O O 0 m M O m m NQS UWr / � K K Z I ®� 2 \ ® v b '�Olbg �/ o n ® o /V o04 b3Mo .8,,5 0 4 T. m 0) 2 O N N O) (6 CL w ovezieo ivsevs'a N '�: m :. tt1j z e�/m/m z9zec srox3i3>ro//sin :ee aawaaav -j w .. CO : s,/cyto oonzN 3iins z sa�9 'w�a vNv�os �aC� } 1�/K/Io m U rn°� o _��, r� c7:catil ��1 > Cu s�ia�iso aai�iw'� N e _o ,�� W w O e=mu d - _: OLL: .�:�,,,, z:d0 w r UIA;DA 'AA NMdbO y Y ik y; J _ - - p 4 :Qi moi: 2' s/s/so w O �� ►-_ = E deft d'. v'��ry Q "nu. sucoi¢� Z Q' �'h0 S — Q4 —• s m � N Q J v IO��JZ Q wUUUO�F Z2ZN ZQ.. J—Fmti2w / 3 .��w w� � a z ZN� w J W L= T. m 0) m O v N rn m a Exhibit C TOWN OF TROPHY CLUB, TEXAS AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING A CONDITIONAL USE PERMIT FOR A WIRELESS ANTENNA FACILITY LOCATED ON AN APPROXIMATE 0.006 ACRE LEASE AREA ON TRACT C, TROPHY CLUB SECTION 8, ZONED SINGLE FAMILY RESIDENTIAL (R9); PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING CONDITIONS APPLICABLE TO USE; PROVIDING THAT SUCH TRACT OF LAND SHALL ALSO BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLJCABLE ORDINANCES OF THE TOWN; PROVIDING FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN; PROVIDING APPLICABLE REGULATIONSIDISCONTINUATIONIREVOCATION; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES, PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the applicant seeks to install a wireless antenna facility along with ground support appurtenances; and WHEREAS, all legal notices, requirements and conditions having been complied with, the Conditional Use Permit came before the Planning and Zoning Commission, and WHEREAS, after public notices were given in compliance with State law and public hearings were conducted, and after considering the information submitter at the public hearings and all other relevant information and materials, the Planning and Zoning Commission of the Town has recommended to the Town Council the adoption of the amendments to the Comprehensive Zoning Ordinance as set forth in this Ordinance; and WHEREAS, after due deliberations and consideration of the recommendation of the Planning and Zoning Commission and the information and other materials received at the public hearing, the Town Council has concluded that the adoption of this Ordinance amending the Comprehensive Zoning Ordinance of the Town is in the best interests of the Town of Trophy Club, Texas and of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Town Council Page 125 of 393 Meeting Date: March 22, 2016 Exhibit C SECTION 1. INCORPORATION OF PREMISES The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. CONDITIONAL USE PERMIT CONDITIONS 2.01. A Conditional Use Permit (CUP) for a wireless antenna facility located on an approximate 0.006 acre lease area on Tract C, Trophy Club Section 8 and further described in Exhibit "A", a copy of which is attached hereto and incorporated herein, is hereby approved as set forth herein, and the CUP and the use for which it is granted is subject to all Applicable Regulations and to the following conditions. A. No landscaping shall be required for this site. B. The required screening wall shall be composed of split -face concrete masonry unit material and shall, at a minimum, meet or exceed the height of any facility equipment located on the site such that said equipment is completely screened from view in all directions, except for the ice bridge between the structure and the tower. The wall color shall match a wall color agreed upon by Staff prior to construction. C. The driveway accessing the site shall be composed of concrete. SECTION 3. APPLICABLE REGULATIONS/DISCONTINUATIONIREVOCATION In all respects the Land shall be subject to the applicable regulations contained in the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances and regulations of the Town, including without limitation regulations governing the GU - Government Use district. The Conditional Use Permit granted by this Ordinance shall control in cases of conflict between this Ordinance and/or the Comprehensive Zoning Ordinance. The Conditional Use Permit granted hereby shall discontinue if the use for which this Conditional Use Permit is granted ceases to be operated at the permitted location for a minimum period of six (6) months. Further, this Conditional Use Permit shall be subject to revocation in accordance with the Town's Comprehensive Zoning Ordinance. SECTION 4. SAVINGS AND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulation of land and zoning and shall not repeal any of the provisions of those ordinances except in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinance whether such Ordinances are ORD 2015-36 P&Z Page 2 of 6 Town Council Page 126 of 393 Meeting Date: March 22, 2016 Exhibit C codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 5. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,004.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. The penalty provided by this section shall be cumulative of all other penalties allowed by law, including without limitation, civil remedies available for enforcement of this Ordinance. SECTION 6. SEVERABILITY The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish, the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION S. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town. ORD 2015-36 P&Z Page 3 of 6 Town Council Page 127 of 393 Meeting Date: March 22, 2016 Exhibit C SECTION 9. EFFECTIVE DATE This Ordinance shall become effective from and after its date of adoption and publication as provided by law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Chub, Texas, this 22nd day of September, 2015. 6;' 5; C. Niels Sanders, Ma Town of Trophy Club, Texas OC l%,C,,/�,Y [SEAL] ATTEST: ` c Holly Fimbr s, Town Secretary Town of Mphy Club, Texas APPROVED AS TO FORM: 4 Patricia A_ Adams, Town Attorney Town of Trophy Club, Texas ORD 2015-36 P&Z Page 4 of 6 Town Council Page 128 of 393 Meeting Date: March 22, 2016 Exhibit C Exhibit "A" A tract of land lying in and 'being a part of The Trophy Club Section Eight, Tract C, an Addition to the Town of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said tract being more particularly described as follows: Commencing at a'/z inch iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54°47'04" W on the South line of said Lot 587, a distance of 38.11 feet to a point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of 39.71 feet to a 112 inch iron rod with cap set for the Northwest corner, said corner being the Point of Beginning; Thence S 68°17'17" E a distance of 20.00 feet to a'/z inch iron rod with cap set for the Northeast corner; Thence S 21°42'33" W a distance of 12.00 feet to a'/2 inch iron rad with cap set for the Southeast corner;. Thence N 68°17'17" W a distance of 20.00 feet to a'/x inch iron rod with cap set for the Southwest corner; Thence N 21'42'33" E a distance of 12.00 feet to the paint of Beginning, containing 240.00 square feet or 0.006 acres, more or less. ORD 2015-36 P&Z Page 5 of 6 Town Council Page 129 of 393 Meeting Date: March 22, 2016 Exhibit C Exhibit "A" continued wwnwde ty[ud meso wn t~ froth thk TITLE REPGnY c 4n ld by Title 5aadaq YnN New. W 051=1 W -M -0m 1 W47OW-T"404-50.]0 ijy c m. " 74, ]Uta ORD 2615-36 P&Z Page 6 of 6 Town Council Page 130 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2016-10 P&Z AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS AMENDING ORDINANCE 2015-036 P&Z APPROVING A CONDITIONAL USE PERMIT FOR A WIRELESS ANTENNA FACILITY LOCATED ON AN APPROXIMATE 0.006 ACRE LEASE AREA ON TRACT C, TROPHY CLUB SECTION 8, ZONED SINGLE FAMILY RESIDENTIAL (R9), BY EXPANDING THE TOTAL LEASE AREA FROM 0.006 ACRES TO 0.016 ACRES; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING CONDITIONS APPLICABLE TO USE; PROVIDING THAT SUCH TRACT OF LAND SHALL ALSO BE USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN; PROVIDING FOR AN AMENDMENT TO THE COMPREHENSIVE ZONING ORDINANCE OF THE TOWN; PROVIDING APPLICABLE REGULATIONS/ DISCONTINUATION/ REVOCATION; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the applicant seeks to expand the total lease area from 0.006 acres to 0.016 acres in order to relocate site access and provide parking outside of the SH 114 right-of-way; and WHEREAS, all legal notices, requirements and conditions having been complied with, the Conditional Use Permit came before the Planning and Zoning Commission; and WHEREAS, after public notices were given in compliance with State law and public hearings were conducted, and after considering the information submitted at the public hearings and all other relevant information and materials, the Planning and Zoning Commission of the Town has recommended to the Town Council the adoption of the amendments to the Comprehensive Zoning Ordinance as set forth in this Ordinance; and WHEREAS, after due deliberations and consideration of the recommendation of the Planning and Zoning Commission and the information and other materials received at the public hearing, the Town Council has concluded that the adoption of this Ordinance amending the Comprehensive Zoning Ordinance of the Town is in the best interests of the Town of Trophy Club, Texas and of the public health, safety and welfare. Town Council Page 133 of 393 Meeting Date: March 22, 2016 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. INCORPORATION OF PREMISES The above and foregoing premises are true and correct and are incorporated herein and made a part hereof for all purposes. SECTION 2. CONDITIONAL USE PERMIT CONDITIONS 2.01. An amendment to Ordinance 2015-036 P&Z granting a Conditional Use Permit (CUP) for a wireless antenna facility located on an approximate 0.006 acrelease area on Tract C, Trophy Club Section 8 is hereby approved increasing said lease area from 0.006 acres to 0.016 acres as further described in Exhibit "A", a copy of which is attached hereto and incorporated herein, and the CUP amendment and the use for which it is granted is subject to all Applicable Regulations. All requirements of Ordinance 2015-036P&Z shall remain in full force and effect, except where amended herein. A. All requirements of Ordinance 2015-036 P&Z shall remain in full force and effect, except where amended herein. SECTION 3. APPLICABLE REGULATIONS/DISCONTINUATION/REVOCATION In all respects the Land shall be subject to the applicable regulations contained in the Comprehensive Zoning Ordinance and all other applicable and pertinent ordinances and regulations of the Town, including without limitation regulations governing the GU - Government Use district. The Conditional Use Permit granted by this Ordinance shall control in cases of conflict between this Ordinance and/or the Comprehensive Zoning Ordinance. The Conditional Use Permit granted hereby shall discontinue if the use for which this Conditional Use Permit is granted ceases to be operated at the permitted location for a minimum period of six (6) months. Further, this Conditional Use Permit shall be subject to revocation in accordance with the Town's Comprehensive Zoning Ordinance. SECTION 4. SAVINGS AND REPEALER This Ordinance shall be cumulative of all other ordinances of the Town affecting the regulation of land and zoning and shall not repeal any of the provisions of those ordinances except in those instances where the provisions of those Ordinances are in direct conflict with the provisions of this Ordinance whether such Ordinances are codified or uncodified, and all other provisions of the Ordinances of the Town of Trophy ORD 2016-10 P&Z Page 2 of 6 Town Council Page 134 of 393 Meeting Date: March 22, 2016 Club, codified or uncodified, not in conflict with the provisions of this Ordinance, shall remain in full force and effect. Notwithstanding the foregoing, any complaint, action, cause of action or claim which prior to the effective date of this Ordinance has been initiated or has arisen under or pursuant to such repealed Ordinance(s) shall continue to be governed by the provisions of that Ordinance and for that purpose the Ordinance shall be deemed to remain and continue in full force and effect. SECTION 5. PENALTY It shall be unlawful for any person to violate any provision of this Ordinance, and any person violating or failing to comply with any provision hereof shall be fined, upon conviction, in an amount not less than One Dollar ($1.00) nor more than Two Thousand Dollars ($2,000.00), and a separate offense shall be deemed committed each day during or on which a violation occurs or continues. The penalty provided by this section shall be cumulative of all other penalties allowed by law, including without limitation, civil remedies available for enforcement of this Ordinance. SECTION 6. SEVERABILITY The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, paragraph, sentence, phrase, clause or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares that it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 7. PUBLICATION The Town Secretary of the Town of Trophy Club is hereby directed to publish, the Caption, Penalty and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 8. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town. ORD 2016-10 P&Z Page 3 of 6 Town Council Page 135 of 393 Meeting Date: March 22, 2016 SECTION 9. EFFECTIVE DATE This Ordinance shall become effective from and after its date of adoption and publication as provided by law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 22nd day of March 2016. C. Nick Sanders, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED AS TO FORM: Patricia A. Adams, Town Attorney Town of Trophy Club, Texas ORD 2016-10 P&Z Page 4 of 6 Town Council Page 136 of 393 Meeting Date: March 22, 2016 Exhibit "A" Tract 1 Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54047'04" W on the South line of said lot 587, a distance of 18.66 feet to a point on said South line; Thence S 35012'56" W perpendicular to said South line, a distance of 35.04 feet to a 1/2" iron rod with cap set for the Northeast corner of the 0.006 acre Lessee's Land Space, said corner being the Point of Beginning; Thence S 68017'17" E a distance of 20.00 feet to a point for corner; Thence S 21042'33" W a distance of 16.76 feet to a point on the South Parent Tract Boundary line and being the North Public Right of Way line of State Highway 114 for corner; Thence N 69024'41" W on said Right of Way line a distance of 40.01 feet to a point for corner; Thence N 21042'33" E a distance of 5.55 feet to a 1/2" iron rod with cap set for the Southwest corner of the 0.006 acre Lessee's Land Space; Thence S 68017'17" E on the South line of said 0.006 acre Lessee's Land Space, a distance of 20.00 feet to a 1/2" iron rod with cap set for the Southeast corner of the 0.006 acre Lessee's Land Space for corner; Thence N 21042'33" E on the East line of the 0.006 acre Lessee's Land Space a distance of 12.00 feet to the Point of Beginning, containing 446.24 square feet or 0.010 acres, more or less. Tract 2 Commencing at a 1/2" iron rod found for the Southwest corner of Lot 588 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence S 69015'33" E on the South line of said lot 588, a distance of 11.19 feet to a point on said South line; Thence S 20044'27" W perpendicular to said South line, a distance of 20.56 feet to the Point of Beginning on the centerline of an existing power vault; Thence S 89038'47" W a distance of 40.86 feet to the Point of termination on the East line of the 0.006 acre Lessee's Land Space. Side lines of said easement to be shortened or extended such as to begin 5.00 foot on each side of the above described centerline and terminate on the East line of the 0.006 acre Lessee's Land Space. ORD 2016-10 P&Z Page 5 of 6 Town Council Page 137 of 393 Meeting Date: March 22, 2016 Exhibit "A" continued 1 L21 15 66'17'17" E Gy' SOP 1? --el erg efroleum Pipeline \ fl N\ Y,ulnC°kel . 1.The easements listed hereon were taken from the "TITLE REPORT" conducted by: ORD 2016-10 P&Z Page 6 of 6 Town Council Page 138 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-145-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club, Fiscal Year 2015. Attachments: Staff Report - Fiscal Year 2015 Audit.pdf Fiscal Year 2015 CAFR - Final.pdf Trophy Club Final 2015 Government Auditing Standards Report.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club, Fiscal Year 2015. Town Council Page 139 of 393 Meeting Date: March 22, 2016 T(cTOWN OF l* TROPHY CLUB 100 Municipal Drive •Trophy Club, Texas 76262 To: Mayor and Town Council From: Steven Glickman, Assistant Town Manager/CFO CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: Fiscal Year 2015 Audit Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding the acceptance of the Audit for the Town of Trophy Club, Fiscal Year 2015. Explanation: The auditor's of Weaver and Tidwell, LLP, an independent firm of Certified Public Accountants, have completed an audit of the Town Financial Statements of the governmental activities, business -type activities, aggregate discretely presented component units, each major fund, aggregate remaining fund information, and the related notes to the financial statements for the year ended September 30, 2015. Management of the Town is responsible for the preparation and fair presentation of the financial statements in accordance with U.S. generally accepted accounting principles to include the design, implementation, and maintenance of an internal control environment conducive to the fair presentation of financial statements that are free of material misstatement. The responsibility of the auditor's are to express an opinion on the financial statements based on their audit, which was conducted in accordance with U.S. generally accepted auditing standards. The auditor's issued an unmodified (clean) opinion, meaning that the financial statements of the Town are presented fairly, in all material respects. In addition to the opinion rendered, the auditor's found no significant deficiencies in regard to internal control over financial reporting and on compliance and other matters for the third consecutive year. Additionally, the Finance Department has completed and submitted to the Government Finance Officers Association a Comprehensive Annual Financial Report (CAFR) for consideration for the Certificate of Achievement for Excellence in Financial Reporting, which is the highest honor a government can receive for financial reporting. The Town has received the award the past five years and we believe the current CAFR continues to meet the program's rigorous standards. Attachments: • Fiscal Year 2015 CAFR • Trophy Club Final 2015 Government Auditing Standards Report Recommendation: Staff recommends acceptance of the Fiscal Year 2015 Audit. Town Council Page 140 of 393 Meeting Date: March 22, 2016 4 R w ----------- it'' r Cover Photc Town Council Page 142 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED SEPTEMBER 30, 2015 As Prepared By The FINANCE DEPARTMENT Town Council Page 143 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB Town Council Page 144 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 TABLE OF CONTENTS I. INTRODUCTORY SECTION Page Letter of Transmittal i Certificate of Achievement vi Organization Structure vii Elected Officials, Appointed Officials and Key Staff viii IIIJIZIe1ZIs] FilN'3X910C•1ZI Independent Auditor's Report 1 A. MANAGEMENTS DISCUSSION AND ANALYSIS 5 B. BASIC FINANCIAL STATEMENTS Government -Wide Financial Statements Statement of Net Position 13 Statement of Activities 14 Fund Financial Statements Governmental Funds Financial Statements Balance Sheet 16 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Position 18 Statement of Revenues, Expenditures, and Changes in Fund Balances 20 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 22 Proprietary Funds Financial Statements Statement of Net Position 23 Statement of Revenues, Expenses, and Changes in Net Position 24 Statement of Cash Flows 25 Fiduciary Fund Financial Statements Statement of Fiduciary Net Position - Agency Fund 26 Discretely Presented Component Units Combining Statement of Net Position 27 Combining Statement of Activities 28 Notes to the Basic Financial Statements 29 C. REQUIRED SUPPLEMENTARY INFORMATION Texas Municipal Retirement System - Schedule of Changes in Net Pension Liability and Related Ratios 58 Texas Municipal Retirement System - Schedule of Contributions 59 Retiree Health Plan - Schedule of Funding Progress 60 Budgetary Comparison Schedule - General Fund 61 Notes to Required Supplementary Information 62 Town Council Page 145 of 393 Meeting Date: March 22, 2016 Table Paae D. COMBINING AND BUDGETARY COMPARISON SCHEDULES Major Governmental Funds Budgetary Comparison Schedule - Debt Service Fund 64 Nonmajor Governmental Funds Combining Balance Sheet 66 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 68 Fiduciary Funds Statement of Changes in Agency Assets and Liabilities 71 Discretely Presented Component Units Balance Sheet -413 Economic Development Fund 73 Reconciliation of the Economic Development Fund 4B Balance Sheet to the Statement of Net Position 74 Statement of Revenues, Expenditures, and Changes in Fund Balance -413 Economic Development Fund 75 Reconciliation of the Economic Development Fund 4B Statement of Revenues Expenditures, and Changes in Fund Balance to the Statement of Net Activities 76 Balance Sheet -Tax Increment Reinvestment Zone #1 77 Reconciliation of the Tax Increment Reinvestment Zone #1 Balance Sheet to the Statement of Net Position 78 Statement of Revenues, Expenditures, and Changes in Fund Balance -Tax Increment Reinvestment Zone #1 79 Reconciliation of the Tax Increment Reinvestment Zone #1 Statement of Revenues Expenditures, and Changes in Fund Balance to the Statement of Net Activities 80 III. STATISTICAL SECTION Table of Contents 82 Net Position By Component 1 83 Changes in Net Position 2 84 Fund Balances, Governmental Funds 3 86 Changes in Fund Balances, Governmental Funds 4 88 Assessed Value and Estimated Actual Value of Taxable Property 5 90 Direct and Overlapping Property Tax Rates 6 92 Principal Property Tax Payers 7 94 Ad Valorem Tax Levies and Collections 8 95 Ratios of Outstanding Bonded Debt by Type 9 96 Ratios of General Bonded Debt Outstanding 10 97 Direct and Overlapping Debt 11 98 Demographic and Economic Statistics 12 99 Principal Employers 13 100 Full -Time City Government Employees by Function/Program 14 101 Operating Indicators by Function/Program 15 102 Town Council Page 146 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB 100 Municipal Drive . Trophy Club, Texas 76262 March 11, 2016 Honorable Mayor, Members of the Town Council, And the Citizens of the Town of Trophy Club, Texas The Town's Finance Department has prepared a complete set of financial statements presented in conformity with generally accepted accounting principles (GAAP) which were audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants. The Comprehensive Annual Financial Report (CAFR) for the Town of Trophy Club, Texas for the fiscal year ended September 30, 2015 is hereby issued. This report consists of management's representations concerning the finances of the Town. Consequently, management assumes full responsibility for the completeness and reliability of all the information presented in this report. To provide a reasonable basis for making the representations, management of the Town has established a comprehensive internal control framework that is designed both to protect the Town's assets from loss, theft, or misuse and to compile sufficient and reliable information for the preparation of the Town's financial statements in conformity with GAAP. Internal controls should not outweigh their benefits; therefore, the Town's comprehensive framework of internal controls has been designed to provide reasonable, rather than absolute assurance, that the financial statements are free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The Town's financial records have been audited by Weaver LLP, Certified Public Accountants, as required by the Town Charter. This CAFR has been prepared based upon those audited records. The goal of the independent audit was to provide reasonable assurance that the financial statements of the Town are presented fairly, in all material respects, for the fiscal year ended September 30, 2015. This independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unmodified opinion that the Town's financial statements for the fiscal year ended September 30, 2015, are fairly presented in conformity with GAAP. The independent auditors' report is presented as the first component of the financial section of this report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The Town's MD&A can be found immediately following the report of the independent auditor. Profile of the Town The Town of Trophy Club, Texas incorporated in 1985 as Texas' first premiere master planned community, is located in the North Central portion of Texas. This area of the State has proven to be one of the top growth areas in Texas and the United States. The Town currently occupies a land area Town Council Page 147 of 393 Meeting Date: March 22, 2016 of just over 4 square miles and serves a growing population of approximately 13,000. The Town is empowered to levy a property tax on real property located within its boundaries. Trophy Club is also empowered, by State statute, to extend its corporate limits by annexation, which has occurred periodically when deemed appropriate by the governing council of the Town. Trophy Club has operated as a Home Rule municipality utilizing the Council -Manager form of government since 2004. With the Charter Amendments passed at the May 11, 2013 election policy- making and legislative authority are vested in the Town Council consisting of the Mayor and six other council members. The Town Council is responsible for, among other things, passing ordinances, adopting the budget, appointing boards and committees, and hiring the Town Manager, Town Secretary, Municipal Judge, and Town Attorney. The Town Council is elected on a non-partisan basis. With the Charter Amendments passed at the May 9, 2009 election, Council members are elected from the Town at -large -by -place in the manner, for a term of three (3) years or until their successors have been elected and take office. Each Council member shall be elected to and occupy a place on the Council, such Places being numbered (e.g., Place 1, Place 2, Place 3, etc.). No person shall serve as Mayor or Council member for successive elected full terms totaling more than six years. The Town Manager is responsible for carrying out the policies and ordinances of the Town Council, overseeing the day-to-day operations of the government and for appointing the heads of the various Town departments. The Town of Trophy Club provides a full range of municipal services including general government, public safety (police and EMS), streets, parks and recreation, community development, code enforcement, and drainage utilities. Water/wastewater and Fire protection are provided through the Municipal Utility District. Local Economy Fast -paced growth is one of the Town's identifying characteristics, identified by both the Dallas Business Journal and Fort Worth Builders Association. Trophy Club's location between DFW and Alliance Airports is ideal for businesses and residents, as well as those who commute to Dallas, Denton, Las Colinas, and Fort Worth. Trophy Club maintains a small-town, picturesque feel while taking advantage of nearby metro areas. The Town offers an outstanding quality of life, with great educational and recreational amenities as well as two 18 -hole premier golf courses including the only course designed by Ben Hogan. The North Texas region possesses diverse research and education institutions, logistics, oil and gas, manufacturing and industrial, and a professional services base that has contributed to the relative stability of the unemployment rate with approximately half of the local workforce employed in management, professional, and related occupations. Figures from the Bureau of Labor Statistics indicate a Denton County unemployment rate of 3.2% while the national unemployment rate is 5.0% as of December 2015. Trophy Club has worked diligently to position itself for a significant future within DFW and the Alliance corridor. The Town has issued over 1,000 building permits for high end homes over the past 5 years, with another 100 building permits anticipated for Fiscal Year 2016. Additionally, the Town's tax base exceeded $1.2 billion net taxable value in 2015. Business growth continues to be strong in Trophy Club and the Highway 114 region. The Town directly benefits from those businesses locating within the Town or professionals moving to our neighborhoods who work at nearby corporations. Long -Term Financial Planning In FY 2015 the Town refunded the 2007 General Obligation bonds and realized interest savings in the amount of $218,561. Additionally, in FY 2015, the 4B Economic Development Corporation issued $2,690,000 in Certificates of Obligation for the purpose of economic development in town. In November of 2015, residents approved a $5.4M General Obligation bond package for the Town Council Page 146 of 393 Meeting Date: March 22, 2016 construction of a new joint Town Hall and Police Facility. The Town plans to issue a total of $9.8M in debt in 2016 for the joint facility and street and drainage improvements. In December of 2015, the Town refunded the Trophy Club Public Improvement District #1 (PID) bonds which will help residents of the PID realize over $16AM in savings over the life of the debt. Budgeting Process The Town of Trophy Club uses a program -based budgeting process. Each budgeting unit provides for the expenditures associated with services and supplies appropriated for in the prior year budget. Personnel expenditures are compiled by the Finance and Human Resource departments. Any funding request that represents new expenditures and programs must be submitted as a separate supplemental request. Capital items are funded based on a replacement schedule, need, and available resources. Revenue Projection The budget revenue projections for the new fiscal year begin early in the current fiscal year. The projections are made by the departments responsible for the revenues with help from the Finance staff. Projections are based upon consultations with state and local agencies, trend analysis, anticipated changes in the local and regional economy, and discussions with directly associated staff members. Although revenue projections are prepared early in the budget process, the budget revenue analysis continues with departmental budget development and extends until the budget is adopted based upon any new information. Proposed Budget Analysis/Compilation The Finance Department reviews and compiles a preliminary departmental budget to present to the Budget Team, which is comprised of the Town Manager, Assistant Town Manager/CFO, Controller, and Strategic Services Coordinator. During Budget Team discussions, each department director answers questions from the entire group concerning their budget. Given revenue projections and baseline funding requirements, budget funding changes are made according to necessity and priority. A total recommended funding level is determined and is weighed against available resources. Proposed Budget Development The Town Manager, no later than July 31 each year (Charter Section 9.02), shall prepare and submit to the Town Secretary, the annual budget covering the next fiscal year. The Town Manager's proposed budget should assume, for each fund, operating revenues and resources that are equal to, or exceed operating expenditures. The Town Manager's budget message summarizes funding requirements, major changes in programs, and alternatives for funding. Town Council Budget Study Each fund's information, supplemental items, capital replacement data, and the five-year capital improvement program are presented individually to the Council during Council meetings from May until the budget is adopted. This approach allows the Council to discuss items and give direction prior to the proposed budget being submitted. Capital Program The Town Manager shall prepare and submit to the Council a five (5) year capital program no later than three months before the final date for submission of the budget. The capital program shall be revised and extended each year with regard to capital improvements still pending or in process of construction or acquisition (Charter Section 9.08). Town Council Page 149 of 393 Meeting Date: March 22, 2016 Public Hearing/Budget Adoption A public hearing on the proposed budget and two public hearings on the tax rate (if applicable) are held in August and September prior to final budget consideration. At the public hearings, citizens may make formal comments concerning the proposed budget. The public also has the opportunity to attend Town Council budget work sessions from May through budget adoption. Budget adoption occurs in September after Town Council deliberations and the public hearing(s). The Town Council adopts a tax rate to support adopted funding levels. Pursuant to Town Charter, the budget in place for the preceding year shall remain in place on a month-to-month basis until such time as a new budget has been adopted if no Town Council action is taken before the end of the fiscal year, September 30. Compilation of Adopted Budget/Budget Maintenance The adopted budget is compiled and published during the first months of the new fiscal year. The adopted budget in the form of an amended proposed budget is available for public inspection in October. Ledger accounts are prepared for the new fiscal year prior to October 1. Budget maintenance is a year-round activity of divisions/departments and Finance Department staff. Other spending control mechanisms include monthly review of expenditures by Finance Department staff. During the budget process, departments make revenue and expenditure estimates for the current year. Finally, program goals, objectives, and measures are evaluated during budget implementation to determine the effectiveness of program activities and levels of appropriate funding for subsequent years. Relevant Financial Policies During Fiscal Year 2010, the Town established a Cash Management Program and Policy for the purpose of ensuring adequate internal controls to account for the handling of Town cash and to maintain public trust. Staff also created the Town's Investment Policy. The purpose of the investment policy was to comply with Chapter 2256 of the Government Code ("Public Funds Investment Act"), which requires the Town of Trophy Club to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures, and practices that must be exercised to ensure effective and judicious fiscal management of Trophy Club's funds. The investment policy received the Government Treasurers' of Texas Certificate of Distinction for Investment Policy in June 2011. The Town Council adopted a fund balance policy in September 2011, which established new fund balance categories (as recommended by Statement No. 54 of the Governmental Accounting Standards Board) and established a minimum unassigned fund balance goal (30% of annual operating expenditures). In December 2013, Town Council adopted a debt management policy in order to provide parameters for the issuance and management of debt used to construct or acquire major capital assets. Town Council Page 15D of 393 Meeting Date: March 22, 2016 Major Initiatives The Town Council has continued its strategic planning process to identify goals and objectives for long range planning. Each year, the Council meets in strategic planning retreats to review and refine those goals. Management Team members utilize the strategic planning documents to help guide their budget planning and service/program implementation. The Town recently completed Vision Trophy Club which was a citizen committee tasked with planning the next 20 years. It is anticipated that an updated Comprehensive Plan primarily focused on redevelopment will occur within the next two years. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the Town of Trophy Club for its CAFR for the fiscal year ended September 30, 2014. This was the fifth consecutive year that the Town has received this prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized CAFR. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current CAFR continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. The preparation of this report could not be accomplished without the dedicated services of the entire staff of the Finance Department. We would also like to express our appreciation to all staff members who assisted and contributed to the preparation of this report. Acknowledgement is also given to representatives of Weaver, LLP, Certified Public Accountants. Special acknowledgement is given to the Mayor and the members of the Town Council for their support for maintaining the highest standards of professionalism in the management of the Town of Trophy Club finances. Respectively submitted, Stephen Seidel Steven Glickman, CPA Town Manager Assistant Town Manager/CFO Town Council Page 15✓1 of 393 Meeting Date: March 22, 2016 Govemment Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to Town of Trophy Club Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2014 Executive Director/CEO Town Council Page 15,2 of 393 Meeting Date: March 22, 2016 TOWN OF C TROPHY CLUB Organizational Chart Town Council Page 151B of 393 Meeting Date: March 22, 2016 KEY OFFICIALS Town Council Town Manager Town Attorney Town Secretary Municipal Judge Appointed Officials Manaeement Team Assistant Town Manager/Chief Financial Officer Emergency Medical Services & Fire Chief Human Resources Manager Information Systems Director Infrastructure & Development Services Manager Parks & Recreation Director Police Chief Public Information Officer/Marketing Manager Stephen Seidel Patricia Adams Holly Fimbres Honorable Mark Chambers Steven Glickman, CPA Danny Thomas Carmel Fritz Mike Pastor Pat Cooke Adam Adams Patrick Arata April Reiling Town Council Page 154 of 393 Meeting Date: March 22, 2016 INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor, Town Council, and Town Manager Town of Trophy Club, Texas Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business -type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the Town of Trophy Club (the Town), as of and for the year ended September 30, 2015, and the related notes to the financial statements, which collectively comprise the Town's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Town Council Page 195 of 393 Meeting Date: March 22, 2016 Town of Trophy Club March 11, 2016 Page 2 Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of the Town, as of September 30, 2015, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Change in Accounting Principle As discussed in Note 14 to the financial statements, in 2015 the Town adopted new accounting guidance, GASB Statement No. 68, "Accounting and Financial Reporting for Pensions — an amendment of GASB Statement No. 27" and GASB Statement No. 71, "Pension Transition for Contributions Made Subsequent to the Measurement Date". Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis (pages 5-11), TMRS pension schedules (pages 58-59), retiree health plan schedule of funding progress (page 60), and budgetary comparison information (pages 61-62) be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town's basic financial statements. The introductory section, combining and budgetary comparison schedules, and statistical section, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Town Council Page 156 of 393 Meeting Date: March 22, 2016 Town of Trophy Club March 11, 2016 Page 3 The combining and budgetary comparison schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and budgetary comparison schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated March 11, 2016, on our consideration of the Town's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Town's internal control over financial reporting and compliance. WEAVER AND TIDWELL, L.L.P. Dallas, Texas March 11, 2016 Town Council Pagel W of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB Town Council Page 158 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 As management of the Town of Trophy Club, we offer readers of the Town's financial statements this narrative overview and analysis of the financial activities of the Town of Trophy Club for the fiscal year ended September 30, 2015. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found on pages i through v of this report. Financial Highlights • The assets and deferred outflows of resources of the Town exceeded its liabilities and deferred inflows of resources at the close of the fiscal year ended September 30, 2015, by $57,884,288 (net position). Of this amount, $2,442,241 (unrestricted net position) may be used to meet the government's ongoing obligations to its citizens and creditors. • The Town's total net position increased by $2,656,304 primarily as a result of developer contributions in the amount of $1,254,997 and operating grants in the amount of $550,495. • The Town's governmental funds reported combined ending fund balances of $6,223,583. • The unassigned portion of the General Fund balance at the end of the year was $3,261,235 or 40.8% of total General Fund expenditures. • The governmental long-term debt obligations of the Town decreased by $908,000 during the fiscal year. This decrease was comprised primarily of debt service principal payments totaling $1,088,000 offset by the difference in new bonds issued of $2,030,000 and bonds retired of $1,850,000 in a refunding. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the Town's basic financial statements. The Town's basic financial statements comprise three components: 1) government - wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government -wide financial statements --The government -wide financial statements are designed to provide readers with a broad overview of the Town of Trophy Club's finances. This is done in a manner similar to a private -sector business. Two statements, the Statement of Net Position and the Statement of Activities, are utilized to provide this financial overview. The Statement of Net Position presents information on all of the Town's assets, liabilities and deferred inflows/outflows with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the Town is improving or deteriorating. The Statement of Activities presents information showing how the Town's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Town Council Pagel 5)of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Both of the government -wide statements distinguish between governmental activities and business -type activities. Governmental activities primarily account for those activities supported by taxes and intergovernmental revenues. On the other hand, business -type activities are primarily supported by user fees and charges. Most Town services are reported in governmental activities while Proprietary Funds are reported in the business -type activities. In the above statements, the Town's operations are presented as Governmental Activities - where most of the Town's basic activities are reported, including police, emergency medical services, community development, parks and recreation, streets, court, council and administration. Normally, these operations are financed by property taxes, sales taxes, and franchise fees. The 4B Economic Development Corporation and Tax Increment Reinvestment Zone #1 are considered (discretely presented) component units of the Town. Their balances and activities have been combined and reported separately from those of the Town in the above statements. Fund financial statements --The Town, like other state and local governments, utilizes fund accounting to ensure and demonstrate compliance with finance -related legal requirements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. All of the funds of the Town can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental funds -Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental funds balance sheet and the governmental funds statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The Town maintains eleven individual governmental funds. Information is presented separately in the Governmental Funds Balance Sheet and in the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances for the General Fund, the Debt Service Fund, the Capital Projects Fund, and the Grant Fund, all of which are considered to be major funds. Data from the other seven funds are combined into a single, aggregated presentation. Individual fund data for each of the non -major governmental funds is provided in the form of combining statements elsewhere in this report. Proprietary funds -The Town maintains two proprietary funds: the Trophy Club Park Fund and the Town Storm Drainage Fund. Proprietary funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The Town uses proprietary funds to account for operations at Trophy Club Park and storm water operations. Proprietary fund financial statements provide the same type of information as the government - wide financial statements only in more detail. Component units - The 4B Economic Development Corporation and Tax Increment Reinvestment Zone #1 are reported as discretely presented component units. Information on these component units is presented in the Statement of Net Position - Component Units and the Statement of Activities — Component Units. Town Council Pagel ff)of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 The Town adopts annual appropriated budgets for the general fund, debt service fund and the Trophy Club Park Proprietary Fund. Budgets for capital projects funds are adopted on a project length basis. A budgetary comparison statement is provided for each budgeted governmental fund to demonstrate compliance with its budget. Notes to the financial statements --The notes provide additional information that is essential to gain a full understanding of the data provided in the government -wide and fund financial statements. The notes to the financial statements can be found on pages 29-56. Other information --In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information. Required supplementary information can be found after the notes to the financial statements on pages 58-62. Government -wide Financial Analysis At the end of fiscal year 2015, the Town's net position (assets exceeding liabilities) totaled $57,884,288. This analysis focuses on the net position (Table 1) and changes in net position (Table 2). Net Position --The largest portion of the Town's net position, $54,615,787 or 94.35%, reflects its net investment in capital assets (land, buildings, improvements other than buildings, machinery and equipment, construction in progress), less any related debt used to acquire those assets that is still outstanding. The Town uses these assets to provide services to its citizens; consequently, these assets are not available for future spending. Although the Town reports its capital assets net of related debt, the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. A portion of the Town's net position, $826,260 or 1.43% represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position, $2,442,241 or 4.22% may be used to meet the government's ongoing obligations to citizens and creditors. Table 1 Net Position Town Council Page 161 of 393 Meeting Date: March 22, 2016 Governmental Business Type Activities Activities Total FY 2015 FY 2014 FY 2015 FY 2014 FY 2015 FY 2014 Current and other assets $ 7,597,775 $ 9,428,347 $ 532,217 $ 914,954 $ 8,129,992 $ 10,343,301 Capital assets 64,431,671 62,447,934 1,687,338 1,403,885 66,119,009 63,851,819 Total Assets 72,029,446 71,876,281 2,219,555 2,318,839 74,249,001 74,195,120 Total deferred outflows of resources 1,001,592 33,499 1,001,592 33,499 Long-term liabilities outstanding 14,528,397 13,560,104 1,454,619 1,599,038 15,983,016 15,159,142 Other liabilities 1,257,870 1,079,232 87,959 163,715 1,345,829 1,242,947 Total Liabilities 15,786,267 14,639,336 1,542,578 1,762,753 17,328,845 16,402,089 Total deferred inflows of resources 37,460 37,460 - Net Position Net investment in capital assets 54,101,857 53,586,441 513,930 560,931 54,615,787 54,147,372 Restricted 826,260 564,472 - - 826,260 564,472 Unrestricted 2,279,194 $ 3,119,531 163,047 (4,845) 2,442,241 3,114,686 Total Net Position $ 57,207,311 $ 57,270,444 $ 676,977 $ 556,086 $ 57,884,288 $ 57,826,530 Town Council Page 161 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Changes in Net Position --The net position of the Town increased by $2,656,304 for the fiscal year ended September 30, 2015, exclusive of the cumulative effect of a change in accounting principle. Governmental Activities. Governmental activities increased the Town's net position by $2,535,413 from the prior year. This was primarily the result of current period benefits changes to the Town's pension plan that reduced net pension liability by $1,544,038. Business -type Activities. From the prior year, net position from business -type activities increased by $120,891. This increase is primarily due to a $174,827 increase in net position in the Town Storm Drainage fund despite a $27,350 transfer to other funds. Table 2 Changes in Net Position Financial Analysis of the Government's Funds Governmental funds --The focus of the Town's governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Town's financing requirements. In particular, the unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the Town's governmental funds reported a combined fund balance of $6,223,583. Town Council Page 1 EE2 of 393 Meeting Date: March 22, 2016 Governmental Business Type Activities Activities Total FY 2015 FY 2014 FY 2015 FY 2014 FY 2015 FY 2014 Revenues: Program revenues: Cha rges for services $ 1,454,680 $ 1,678,867 $ 484,874 $ 550,617 $ 1,939,554 $ 2,229,484 Operating grants and contributions 550,495 423,960 - - 550,495 423,960 Capital grants and contributions 1,254,997 761,196 - - 1,254,997 761,196 Generalrevenues: Ad valorem taxes 6,689,869 5,955,398 - - 6,689,869 5,955,398 Sales and mixed beverage taxes 1,104,298 965,969 - - 1,104,298 965,969 Franchise taxes 762,699 784,758 - - 762,699 784,758 Occupancy taxes 264,708 235,796 - - 264,708 235,796 Investment income 10,922 4,973 143 25 11,065 4,998 Miscellaneous revenues 99,872 185,922 26,001 99,872 211,923 Total revenues 12,192,540 10,996,839 485,017 576,643 12,677,557 11,573,482 Expenses: General government 125,199 164,769 - - 125,199 164,769 Town storm drainage 234,339 231,370 - - 234,339 231,370 Emergency medical services 523,448 890,454 - - 523,448 890,454 Manager's office 816,283 838,182 - - 816,283 838,182 Human resources 74,861 74,282 - - 74,861 74,282 Finance 299,044 393,946 - - 299,044 393,946 Information systems 397,002 364,415 - - 397,002 364,415 Legal 135,495 196,520 - - 135,495 196,520 Police 1,713,150 2,147,093 - - 1,713,150 2,147,093 Court 70,011 88,030 - - 70,011 88,030 Recreation 487,874 564,180 - - 487,874 564,180 Facilities management 108,065 81,550 - - 108,065 81,550 Parks 1,766,108 1,991,664 - - 1,766,108 1,991,664 Community development 436,090 358,334 - - 436,090 358,334 Planning and zoning - 261,875 - - - 261,875 Streets 1,716,531 1,764,396 - - 1,716,531 1,764,396 Water and sewer 319,054 311,677 - - 319,054 311,677 Interest on long-term debt 469,923 412,561 - - 469,923 412,561 Trophy Club Park - - 123,445 134,625 123,445 134,625 Storm drainage 205,331 103,001 205,331 103,001 Total expenses 9,692,477 11,135,298 328,776 237,626 10,021,253 11,372,924 Increase (decrease) in net position before transfers 2,500,063 (138,459) 156,241 339,017 2,656,304 200,558 Transfers 35,350 28,607 (35,350) (28,607) Increase (decrease) in net position 2,535,413 (109,852) 120,891 310,410 2,656,304 200,558 Net Position - Beginning, as previously stated 57,270,444 57,541,169 556,086 283,440 57,826,530 57,824,609 Cumulative effect of change in accounting principle (2,598,546) (160,873) (37,764) (2,598,546) (198,637) Net Position - Ending $ 57,207,311 $ 57,270,444 $ 676,977 $ 556,086 $ 57,884,288 $ 57,826,530 Financial Analysis of the Government's Funds Governmental funds --The focus of the Town's governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Town's financing requirements. In particular, the unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the Town's governmental funds reported a combined fund balance of $6,223,583. Town Council Page 1 EE2 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 The General Fund is the main operating fund of the Town. At the end of the current fiscal year, the unassigned fund balance of the General Fund was $3,261,235. The fund balance of the General Fund increased by $646,168 during the fiscal year. The increase can be attributed to budgeted transfers out to the capital projects fund not occurring during the fiscal year. Revenue categories experiencing significant increases/decreases include: • Property tax revenue increased from the previous year - $657,536 • Sales tax revenue increased from the previous year - $88,788 • Franchise tax revenue increased from the previous year - $38,431 • Licenses and permits decreased from the previous year - $206,873 The Debt Service Fund experienced an increase of $450 in fund balance. Funds are restricted for the payment of debt service. The Capital Projects Fund experienced a decrease in fund balance of $2,810,727, which is due to the construction of major capital assets with debt proceeds obtained in prior years. Other governmental funds had a total increase in fund balance of $257,312. This increase was primarily due to increased collection of hotel occupancy taxes. In the General Fund, the Town originally budgeted for a fund balance decrease in the current year of $144,245. Due primarily to actual revenues being more than budgeted, expenditures being less than budgeted, and transfers out being less than budgeted, the actual budget basis fund balance variance from budget was an increase of $790,413 for fiscal year 2015. Proprietary funds --The Town's proprietary funds provide the same type of information found in the government -wide statements, but in more detail. The unrestricted net position of the Trophy Club Park Fund amounted to ($52,106) at year end while the unrestricted net position of the Town Storm Drainage Fund amounted to $215,153. Other factors concerning the finances of these two funds have already been addressed in the discussion of the Town's business -type activities. General Fund Budgetary Highlights Revenue: Significant variances between budgeted and actual revenues included: ad valorem taxes were $38,971 over budget; licenses and permits were ($13,253) under budget; revenues from sales and mixed beverage taxes were $53,377 over budget; revenues from charges for services were ($17,895) under budget; and miscellaneous revenue was ($29,557) under budget. Overall, in the general fund, actual revenues exceeded final budgeted amounts by $30,703. Expenditures: Overall expenditures were below the budgeted amount by $374,710 in fiscal year 2015. The Police Department came in $57,502 under budget primarily due personnel expenditure savings. The Parks Department came in $32,870 under budget primarily due to personnel expenditure and capital outlay savings. The Manager's Office came in $40,101 under budget due to personnel expenditure savings. The Recreation Department had a budget savings of $66,753 due to decreased water usage and personnel savings. The Streets and Finance Departments had budget savings of $58,907 and $23,322 respectively, primarily due to personnel vacancies during the fiscal year. Capital Assets Capital Assets: The Town's investment in capital assets for its governmental and business -type activities as of September 30, 2015, amounts to $66,119,009 (net of accumulated depreciation). The investment in capital assets includes land, buildings, improvements other than buildings, Town Council Page 1611 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 utility system, machinery and equipment, and construction in progress. The total increase in the Town's investment in capital assets for the current year was 3.6%. Major capital asset events during the current fiscal year included the following: • Construction in progress: o Pebble Beach, Timberline, and Pin Oak Reconstruction o Town Hall • Completion of Indian Creek Drive reconstruction and Timber Ridge/Fresh Meadow drainage improvements • Town Hall Land Purchase • Completion of the Dino Playground at Freedom Park • Bobcat Track Loader Purchase • Energov software upgrade • Laserfiche software purchase • Two fully equipped Police vehicles • Crosswalk flashers Table 3 Capital Assets at Year -End Net of Accumulated Depreciation Additional information on the Town's capital assets can be found in Note 4 on pages 42-43 of this report. Debt Administration At the end of the current fiscal year, the Town of Trophy Club had total debt principal outstanding of $13,679,000. Of this amount, $8,305,000 comprises bonded debt backed by the full faith and credit of the Town and $5,374,000 represents contractual obligations. The Town maintains fair ratings from bond rating agencies as follows: Bond Ratings: Standard & Poor's Moody's General obligation bonds AA+ Aa3 Contractual obligations AA+ Aa3 Town Council Page 16@ of 393 Meeting Date: March 22, 2016 Governmental Business Type Activities Activities Total FY 2015 FY 2014 FY 2015 FY 2014 FY 2015 FY 2014 Land $ 10,446,722 $ 9,099,889 $ - $ - $ 10,446,722 $ 9,099,889 Construction in progress 635,782 722,046 78,478 1,403,885 714,260 2,125,931 Buildings 1,258,309 1,308,939 - - 1,258,309 1,308,939 Improvements other than buildings 36,324,178 35,370,104 - 36,324,178 35,370,104 Machinery and equipment 959,970 761,956 22,303 982,273 761,956 Vehicles 301,412 360,573 - 301,412 360,573 Water system 4,608,935 4,784,702 - 4,608,935 4,784,702 Infrastructure 9,896,363 10,039, 725 1,586,557 11,482,920 10, 039,725 Total $64,431,671 $62,447,934 $ 1,687,338 $ 1,403,885 $66,119,009 $63,851,819 Additional information on the Town's capital assets can be found in Note 4 on pages 42-43 of this report. Debt Administration At the end of the current fiscal year, the Town of Trophy Club had total debt principal outstanding of $13,679,000. Of this amount, $8,305,000 comprises bonded debt backed by the full faith and credit of the Town and $5,374,000 represents contractual obligations. The Town maintains fair ratings from bond rating agencies as follows: Bond Ratings: Standard & Poor's Moody's General obligation bonds AA+ Aa3 Contractual obligations AA+ Aa3 Town Council Page 16@ of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 The Town's General obligation, contractual obligations, compensated absence obligations, pension obligations, and OPEB obligations are as follows: Table 4 Outstanding Debt at Year -End Additional information on the Town's long-term debt can be found in the Note 6 on pages 45-48 of this report. Economic Factors and Next Year's Budgets and Rates The Town continues to experience high residential growth as well as commercial and retail development. The Town issued 154 residential construction permits in FY 2015, a decrease of 75 from the previous year. The permits are averaging approximately $504,000. The Town budgeted for 100 residential building permits for FY16. Residential development is expected to decrease significantly beginning in FY 2016 as the Town approaches substantial build out. In addition to the strong residential growth, the Town is experiencing commercial development as well. Two more hotels are set to open in FY 16 as well as three new destination restaurants that should provide increased sales tax revenue for the Town. In fiscal year 2016, General Fund revenues are budgeted to increase 4.4% over FY 2015 estimated revenues while expenditures are budgeted to increase by 7.8% over FY 2015 estimated expenditures. For fiscal year 2016, Tarrant County and Denton County certified net freeze taxable property values of $1,380,460,699 which reflected an increase of 13.2% over the previous fiscal year 2015 net freeze taxable property values of $1,219,626,745. The fiscal year 2016 budget decreased the ad valorem tax rate to $0.484 per hundred dollars of assessed value, down from $0.490 in fiscal year 2015. Requests for Information This financial report is designed to provide a general overview of the Town's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Town of Trophy Club Assistant Town Manager, 100 Municipal Drive, Trophy Club, Texas, 76262. This information can also be accessed on the Town of Trophy Club's website at www.trophyclub.org. Town Council Page 165 of 393 Meeting Date: March 22, 2016 Governmental Business Type Activities Activities Total FY 2015 FY 2014 FY 2015 FY 2014 FY 2015 FY 2014 General obligation bonds $ 8,305,000 $ 9,035,000 $ - $ - $ 8,305,000 $9,035,000 Contractual obligations 3,954,000 4,132,000 1,420,000 1,560,000 5,374,000 5,692,000 Issuance premium 115,126 130,699 34,619 39,038 149,745 169,737 Net Pension Liability 1,851,461 3,316,112 - - 1,851,461 3,316,112 OPEB Liability 72,816 57,136 - 72,816 57,136 Compensated absences 229,994 205,269 229,994 205,269 Totals $ 14,528,397 $16,876,216 $ 1,454,619 $ 1,599,038 $15,983,016 $18,475,254 Additional information on the Town's long-term debt can be found in the Note 6 on pages 45-48 of this report. Economic Factors and Next Year's Budgets and Rates The Town continues to experience high residential growth as well as commercial and retail development. The Town issued 154 residential construction permits in FY 2015, a decrease of 75 from the previous year. The permits are averaging approximately $504,000. The Town budgeted for 100 residential building permits for FY16. Residential development is expected to decrease significantly beginning in FY 2016 as the Town approaches substantial build out. In addition to the strong residential growth, the Town is experiencing commercial development as well. Two more hotels are set to open in FY 16 as well as three new destination restaurants that should provide increased sales tax revenue for the Town. In fiscal year 2016, General Fund revenues are budgeted to increase 4.4% over FY 2015 estimated revenues while expenditures are budgeted to increase by 7.8% over FY 2015 estimated expenditures. For fiscal year 2016, Tarrant County and Denton County certified net freeze taxable property values of $1,380,460,699 which reflected an increase of 13.2% over the previous fiscal year 2015 net freeze taxable property values of $1,219,626,745. The fiscal year 2016 budget decreased the ad valorem tax rate to $0.484 per hundred dollars of assessed value, down from $0.490 in fiscal year 2015. Requests for Information This financial report is designed to provide a general overview of the Town's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Town of Trophy Club Assistant Town Manager, 100 Municipal Drive, Trophy Club, Texas, 76262. This information can also be accessed on the Town of Trophy Club's website at www.trophyclub.org. Town Council Page 165 of 393 Meeting Date: March 22, 2016 BASIC FINANCIAL STATEMENTS Town Council Page 16B of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF NET POSITION SEPTEMBER 30, 2015 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 163 of 393 Meeting Date: March 22, 2016 Primary Government Governmental Business -type Activities Activities Total Component Units ASSETS Current assets: Cash and cash equivalents $ 7,190,165 $ 279,486 $ 7,469,651 $ 2,934,480 Sales taxes receivable 211,198 - 211,198 69,992 Ad valorem taxes receivable 68,861 68,861 4,211 Franchise fees receivable 74,811 - 74,811 - Accounts receivable, net 195,911 34,494 230,405 Due from other governments 69,408 - 69,408 Internal balances (214,395) 214,395 - Prepaid items 1,816 3,842 5,658 - Inventory - - - 69,051 Total current assets 7,597,775 532,217 8,129,992 3,077,734 Noncurrent assets: Unamortized bond insurance - - - 11,310 Capital Assets: Land 10,446,722 - 10,446,722 - Construction in progress 635,782 78,478 714,260 Buildings 1,993,440 - 1,993,440 Improvements other than buildings 54,865,731 - 54,865,731 Machinery and equipment 2,012,512 24,112 2,036,624 Vehicles 1,154,666 - 1,154,666 Water System 5,362,005 - 5,362,005 Infrastructure 14,332,062 1,617,408 15,949,470 Accumulated depreciation (26,371,249) (32,660) (26,403,909) - Totalnoncurrentassets 64,431,671 1,687,338 66,119,009 11,310 Total assets 72,029,446 2,219,555 74,249,001 3,089,044 DEFERRED OUTFLOWS OF RESOURCES Deferred charge on refunding 191,004 - 191,004 - Pension contributions after measurement date 688,749 688,749 Difference in projected and actual earnings on pension assets 121,839 121,839 Total deferred outflows of resources 1,001,592 1,001,592 - LIABILITIES Current liabilities: Accounts payable 601,996 84,858 686,854 450 Accrued liabilities 361,411 - 361,411 - Interest payable 32,911 3,101 36,012 8,335 Unearned revenue, franchise fees 261,552 261,552 - Total current liabilities 1,257,870 87,959 1,345,829 8,785 Noncurrent liabilities: Debt due within one year 1,448,630 149,419 1,598,049 103,673 Debt due in more than one year 11,228,306 1,305,200 12,533,506 2,559,788 Net pension liability 1,851,461 - 1,851,461 - Total noncurrent liabilities 14,528,397 1,454,619 15,983,016 2,663,461 Total liabilities 15,786,267 1,542,578 17,328,845 2,672,246 DEFERRED INFLOWS OF RESOURCES Difference in expected and actual pension experience 37,460 - 37,460 - Total deferred inflows of resources 37,460 37,460 NET POSITION Net investment in capital assets 54,101,857 513,930 54,615,787 Restricted for: Anniversary Events 3,497 - 3,497 Court 43,422 43,422 Crime Control 134,265 134,265 Debt Service 100,627 100,627 Recreation programs 3,395 3,395 Street Maintenance 65,306 65,306 Tourism 475,748 - 475,748 - Unrestricted 2,279,194 163,047 2,442,241 416,798 Total net position $ 57,207,311 $ 676,977 $ 57,884,288 $ 416,798 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 163 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF ACTIVITIES YEAR ENDED SEPTEMBER 30, 2015 Business -type activities: Storm Drainage Utility Trophy Club Park Total business -type activities Total primary government Component units: Economic Development Corporation TIRZ#1 Total component units The Notes to Basic Financial Statements are an integral part of this statement. Town Council 205,331 407,371 123,445 77,503 328,776 484,874 $ 10, 021, 253 $ 1,939,554 $ 550,495 $ 1,254,997 $ 299,491 $ - $ - $ - $ 299,491 $ $ $ General revenues and transfers: Ad valorem taxes Sales and mixed beverage taxes Franchise taxes Occupancy taxes Investment income Miscellaneous revenues Transfers Total general revenues and transfers Change in net position Net position - beginning, as previously stated Cumulative effect of change in accounting principle Net position - ending Page 164 of 393 Meeting Date: March 22, 2016 Program Revenues Operating CapitalGr-ants Charges for Grants and and Functions/Programs Expenses Services Contributions Contributions Primary government: Governmental activities: General Government $ 125,199 $ 170,688 $ 99,964 $ 48,377 Emergency medical services 523,448 154,325 - - Manager's office 816,283 5,250 Human resources 74,861 - Finance 299,044 16,712 Information Services 397,002 - Legal 135,495 - Court 70,011 130,999 - Police 1,713,150 4,091 250,470 Recreation 487,874 270,037 - Facilities management 108,065 - Parks 1,766,108 - Community Development 436,090 702,578 - - Streets 1,716,531 - 200,061 970,613 Water and sewer 319,054 - - Interest on long-term debt 469,923 - Town Storm Drainage 234,339 - - 236,007 Total governmental activities 9,692,477 1,454,680 550,495 1,254,997 Business -type activities: Storm Drainage Utility Trophy Club Park Total business -type activities Total primary government Component units: Economic Development Corporation TIRZ#1 Total component units The Notes to Basic Financial Statements are an integral part of this statement. Town Council 205,331 407,371 123,445 77,503 328,776 484,874 $ 10, 021, 253 $ 1,939,554 $ 550,495 $ 1,254,997 $ 299,491 $ - $ - $ - $ 299,491 $ $ $ General revenues and transfers: Ad valorem taxes Sales and mixed beverage taxes Franchise taxes Occupancy taxes Investment income Miscellaneous revenues Transfers Total general revenues and transfers Change in net position Net position - beginning, as previously stated Cumulative effect of change in accounting principle Net position - ending Page 164 of 393 Meeting Date: March 22, 2016 Net (Expense) Revenue and Changes in Net Position Primary Government Governmental Business -type Component Activities Activities Total Units $ 193,830 (369,123) (811,033) (74,861) (282,332) (397,002) (135,495) 60,988 (1,458,589) (217, 837) (108,065) (1,766,108) 266,488 (545,857) (319, 054) (469,923) 1,668 (6,432,305) $ 193,830 (369,123) (811,033) (74,861) (282,332) (397,002) (135,495) 60,988 (1,458,589) (217,837) (108,065) (1,766,108) 266,488 (545,857) (319, 054) (469,923) _ 1,668 (6,432,305) Town Council Page 169 of 393 Meeting Date: March 22, 2016 202,040 202,040 (45,942) (45,942) 156,098 156,098 (6,432,305) 156,098 (6,276,207) $ $ - $ $ (299,491) $ $ $ (299,49D 6,689,869 6,689,869 10,273 1,104,298 1,104,298 365,764 762,699 762,699 - 264,708 264,708 - 10,922 143 11,065 537 99,872 - 99,872 - 35,350 (35,350) - - 8,967,718 (35, 207) 8,932,511 376,574 2,535,413 120,891 2,656,304 77,083 57, 270, 444 556,086 57, 826, 530 339,715 (2,598,546) - (2,598,546) - $ 57, 207, 311 $ 676, 977 $ 57, 884, 288 $ 416,798 Town Council Page 169 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30, 2015 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 176 of 393 Meeting Date: March 22, 2016 General Debt Service ASSETS Cash and cash equivalents $ 4,289,917 $ 118,596 Ad Valorem taxes receivable 53,919 14,942 Sales taxes receivable 141,961 - Franchise taxes receivable 74,811 Accounts, net 164,773 Due from other governments 69,408 Due from other Funds 77,276 Prepaids 1,816 - Total assets $ 4,873,881 $ 133,538 LIABILITIES Accounts Payable $ 422,350 $ - Accrued liabilities 361,411 Due to other funds 3,142 Unearned revenue 261,552 Total liabilities 1,048,455 - DEFERRED INFLOWS OF RESOURCES Unavailable revenue -ad valorem taxes 54,084 14,996 Unavailable revenue -court fines 705 - Unavailable revenue -emergency medical services 76,458 Unavailable revenue -property liens 2,990 - Total deferred inflows of resources 134,237 14,996 FUND BALANCES (DEFICITS) Nonspendable for: Prepaids 1,816 - Restricted for: Debt Service - 118,542 Capital projects - Tourism Street maintenance Crime control and prevention Anniversary Court - Committed for: Police 200,000 Recreation programs - Assigned for: Capital expenditures 228,138 Unassigned 3,261,235 - Total fund balances (deficits) 3,691,189 118,542 Total liabilities, deferred inflows of resources, and fund balances (deficits) $ 4,873,881 $ 133,538 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 176 of 393 Meeting Date: March 22, 2016 1,816 118,542 1,694,546 - 1,694,546 Total Nonmajor Total Governmental Capital Projects Grant Governmental Funds Funds $ 2,147, 705 $ 4,134 $ 629,813 $ 7,190,165 - - - 68,861 69,237 211,198 - 74,811 31,138 195,911 - 69,408 3,142 80,418 - - - 1,816 $ 2,147, 705 $ 4,134 $ 733,330 $ 7,892,588 $ 171,949 $ - $ 7,697 $ 601,996 - - - 361,411 281,210 10,461 - 294,813 - - 261,552 453,159 10,461 7,697 1,519,772 - - - 69,080 705 76,458 2,990 149,233 1,816 118,542 1,694,546 - 1,694,546 - 475,748 475,748 65,306 65,306 134,265 134,265 3,497 3,497 43,422 43,422 200,000 3,395 3,395 228,138 - (6,327) - 3,254,908 1,694,546 (6,327) 725,633 6,223,583 $ 2,147, 705 $ 4,134 $ 733,330 $ 7,892,588 Town Council Page 177 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET POSITION SEPTEMBER 30, 2015 Total fund balances of governmental funds Capital assets used in governmental activities are not current financial resources and, therefore, are not reported in the governmental funds balance sheet. Long term liabilities are not due and payable in the current period and, therefore are not reported in the governmental fund financial statements. This amount is the net effect of: General Obligation Bonds Contractual Obligations Issuance premiums Net Pension liability OPEB liability Compensated absences $6,223,583 64,431,671 (8,305,000) (3,954,000) (115,126) (1,851,461) (72,816) (229,994) (14,528,397) Deferred outflows (inflows) of resources not reported in the governmental funds: Deferred charge on refunding 191,004 Pension contributions after measurement date 688,749 Difference in projected and actual earnings on pension assets 121,839 Difference in expected and actual pension experience (37,460) 964,132 Interest payable on long-term debt does not require the use of current financial resources; therefore, interest payable is not reported as liability in the governmental funds balance sheet. (32,911) Revenues earned but not available within sixty days of year-end are not recognized as revenue in the fund financial statements. 149,233 Net position of governmental activities The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 1 Ya of 393 $57,207,311 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB Town Council Page 179 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS YEAR ENDED SEPTEMBER 30, 2015 REVENUES Ad valorem taxes Sales and mixed beverage taxes Franchise taxes Occupancy taxes Licenses and permits Intergovernmental Charges for service Fines and Fees Investment income Miscellaneous Grant revenue Total revenues EXPENDITURES Current: General Government Emergency medical services Manager's office Human resources Finance Information Services Legal Court Police Recreation Facilities management Parks Community Development Streets Debt service: Bond Issuance Cost Interest and Fiscal Charges Principal retirement Capital outlay: General Government Emergency medical services Information Services Police Parks Community Development Streets Total expenditures Excess (deficiency) of revenues over expenditures OTHER FINANCING SOURCES (USES) Issurance of long-term debt Payment to refund bond escrow agent Transfers in Transfers out Total other financing source (uses) Net change in fund balances Fund Balances - beginning Fund Balances - ending The Notes to Basic Financial Statements are an integral part of this statement. Town Council General Debt Service Capital Projects $ 5,205,437 $ 1,507,275 $ 751,510 - 811,052 697,378 126,134 200,061 282,957 - 574,558 - - 7,829 350 2,066 88,993 - - 73,343 8,619,191 1,507,625 202,127 - 38,558 824,881 - 1,030,977 99,862 345,775 400,866 176,384 80,754 1,971,431 539,987 108,065 1,240,250 516,035 346,965 - - 42,736 432,079 1,088,000 - 1,649,056 40,818 - 108,436 3,165 - 52,106 121,416 46,461 - 50,805 - 1,203,824 7,984,023 1,562,815 3,012,854 635,168 (55,190) (2,810,727) - 2,030,000 - (2,026,710) 11,000 52,350 11,000 55,640 646,168 450 (2,810,727) 3,045,021 118,092 4,505,273 $ 3,691,189 $ 118,542 $ 1,694,546 Page 12@ of 393 Meeting Date: March 22, 2016 Total Nonmajor Total Governmental Grant Governmental Funds Funds $ $ - $ 6,712,712 352,788 1,104,298 - 811,052 264,708 264,708 - 697,378 - 326,195 10,054 293,011 6,090 580,648 6 670 10,921 - 10,879 99,872 74,348 147,691 74,354 645,189 11,048,486 - 72,960 111,518 - 824,881 1,030,977 99,862 345,775 400,866 - 176,384 5,921 86,675 13,645 1,985,076 18,967 558,954 - 108,065 1,240,250 - 516,035 132,512 479,477 42,736 432,079 1,088,000 1,649,056 40,818 - - 108,436 74,348 115,872 193,385 - - 173,522 46,461 - 1,254,629 74,348 359,877 12,993,917 6 285,312 (1,945,431) 2,030,000 (2,026,710) 63,350 (28,000) (28,000) (28,000) 38,640 6 257,312 (1,906,791) (6,333) 468,321 8,130,374 $ (6,327) $ 725,633 $ 6,223,583 Town Council Page 125 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED SEPTEMBER 30, 2015 Net change in fund balances - total governmental funds $ (1,906,791) Amounts reported for governmental activities in the statement of net position are different because: (22,843) Governmental funds report capital outlays as expenditures. However, in the (13,359) statement of activities, the cost of these assets is allocated over their (48,352) estimated useful lives and reported as depreciation expense. This is the (676) amount by which capital outlays and developer infrastructure contributions (25,714) (110,944) exceeded depreciation expense in the current period. Capital outlays 3,466,307 Asset retirements/disposals (6,923) Developer infrastructure contributions 1,254,997 Depreciation expense (2,730,644) 1,983,737 The issuance of long term debt provides current financial resources to governmental funds, while the repayment of principal consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. 2015 General obligation refunding bond proceeds (2,030,000) Payment to refunding bond escrow agent 2,026,710 Debt principal paid 1,088,000 1,084,710 Governmental funds report the effect of premiums, discounts and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Amortization of premium 15,573 Amortization of deferred loss on refunding (19,205) (3,632) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. Ad valorem taxes (22,843) Emergency medical services (13,359) Franchise fees (48,352) Property liens (676) Court fines (25,714) (110,944) Certain expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Compensated absences (24,725) Pension costs, net 1,520,213 Accrued interest 8,525 OPEB (15,680) 1,488,333 Change in net position of governmental activities $ 2,535,413 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 12B of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF NET POSITION PROPRIETARY FUNDS SEPTEMBER 30, 2015 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 123 of 393 Meeting Date: March 22, 2016 Business -type Activities Tota I Trophy Club Storm Drainage Proprietary Park utility Funds ASSETS Current assets: Cash and cash equivalents $ 100 $ 279,386 $ 279,486 Accounts, net 1,026 33,468 34,494 Due from other funds - 281,210 281,210 P repaids 3,842 - 3,842 Total current assets 4,968 594,064 599,032 Noncurrent assets: Nondepreciable capital assets - 78,478 78,478 Infrastructure - 1,617,408 1,617,408 Machinery and Equipment 24,112 - 24,112 Accumulated Depreciation (1,808) (30,852) (32,660) Total noncurrent assets 22,304 1,665,034 1,687,338 Total assets 27,272 2,259,098 2,286,370 LIABILITIES Current liabilities: Accounts Payable 13,184 71,674 84,858 Due to other funds 66,194 621 66,815 Accrued Interest - 3,101 3,101 Total current liabilities 79,378 75,396 154,774 Noncurrent liabilities: Debt due within one year - 149,419 149,419 Debt due in more than one year - 1,305,200 1,305,200 Total noncurrent liabilities - 1,454,619 1,454,619 Total liabilities 79,378 1,530,015 1,609,393 NET POSITION Net investment in capital assets - 513,930 513,930 Unrestricted (52,106) 215,153 163,047 Total net position $ (52,106) $ 729,083 $ 676,977 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 123 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION PROPRIETARY FUNDS YEAR ENDED SEPTEMBER 30, 2015 OPERATING REVENUES Charges for service Total operating revenues OPERATING EXPENSES Salaries and benefits Supplies and materials Repairs and maintenance Utilities Other operating expenses Total operating expenses Operating income (loss) NONOPERATING REVENUES (EXPENSES) Interest and fiscal charges Investment income Total nonoperating revenues (expenses) Income (loss) before transfers Transfers out Change in net position Total net position - beginning Total net position - ending The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 124 of 393 Meeting Date: March 22, 2016 Business -type Activities Trophy Club Storm Drainage Total Proprietary Park Utility Funds $ 77,503 $ 407,371 $ 484,874 77,503 407,371 484,874 46,311 24,458 70,769 20,648 24,334 44,982 19,432 1,692 21,124 8,901 - 8,901 28,153 129,058 157,211 123,445 179,542 302,987 (45,942) 227,829 181,887 - (25,789) (25,789) 6 137 143 6 (25,652) (25,646) (45,936) 202,177 156,241 (8,000) (27,350) (35,350) (53,936) 174,827 120,891 1,830 554,256 556,086 $ (52,106) $ 729,083 $ 676,977 Page 124 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF CASH FLOWS PROPRIETARY FUNDS YEAR ENDED SEPTEMBER 30, 2015 CASH FLOWS FROM OPERATING ACTIVITIES Cash received from customers Other payments Payments to employees Payments to suppliers Net cash provided (used) by operating activities CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Repayments of amounts from other funds Transfers to other funds Net cash provided by noncapital financing activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of capital assets Interest and fiscal charges paid on debt Principal paid on debt Net cash (used) by capital and related financing activities CASH FLOWS FROM INVESTING ACTIVITIES Investment earnings Net cash provided by investing activities Net increase (decrease) in cash and cash equivalents Balances - beginning of year Balances - end of the year Reconciliation of operating income (loss) to net cash provided (used) by operating activities: Operating Income (loss) Changes in assets and liabilities: Accounts Payable - Suppliers Customer Receivables Inventory Net cash provided (used) by operating activities Business-tvpe Activities Trophy Club Storm Drainage Total Proprietary Park Utility Funds $ 76,477 $ 407,572 $ 484,049 (1,808) (30,852) (32,660) (46,310) (24,457) (70,767) (64,008) (206,836) (270,844) (35,649) 145,427 109,778 26,497 483,966 510,463 (8,000) (27,350) (35,350) 18,497 456,616 475,113 (22,304) (261,150) (283,454) (33,349) (33,349) (140,000) (140,000) (22,304) (434,499) (456,803) 6 137 143 39,550 111,705 151,255 $ 100 $ 279,386 $ 279,486 $ (45,942) $ 227,829 $ 181,887 9,991 (82,604) (72,613) (1,026) 202 (824) 1,328 1,328 $ (35,649) $ 145,427 $ 109,778 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 129 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF FIDUCIARY NET POSITION AGENCY FUND SEPTEMBER 30, 2015 ASSETS Cash and cash equivalents Total assets LIABILITIES Due to debt holders Total liabilities The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 1B6 of 393 Agency Fund PID No. 1 Debt Service $ 4,229,068 4,229,068 4,229,068 $ 4,229,068 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS COMBINING STATEMENT OF NET POSITION DISCRETELY PRESENTED COMPONENT UNITS SEPTEMBER 30, 2015 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 1BT of 393 Meeting Date: March 22, 2016 413 Economic Tax Increment Total Development Reinvestment Component Corporation Zone #1 Units ASSETS Current assets: Cash and cash equivalents $ 2,928,418 $ 6,062 $ 2,934,480 Sales taxes receivable 69,992 - 69,992 Ad valorem taxes receivable - 4,211 4,211 1 nventory 69,051 - 69,051 Total current assets 3,067,461 10,273 3,077,734 Noncurrent assets: Unamortized bond insurance 11,310 - 11,310 Total noncurrent assets 11,310 - 11,310 Total assets 3,078,771 10,273 3,089,044 LIABILITIES Current liabilities: Accounts payable 450 - 450 I nterest payable 8,335 - 8,335 Total current liabilities 8,785 - 8,785 Noncurrent liabilities: Debt due within one year 103,673 - 103,673 Debt due in more than one year 2,559,788 - 2,559,788 Total noncurrent liabilities 2,663,461 - 2,663,461 Total liabilities 2,672,246 - 2,672,246 NET POSITION Unrestricted 406,525 10,273 416,798 Total net position $ 406,525 $ 10,273 $ 416,798 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 1BT of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS COMBINING STATEMENT OF ACTIVITIES DISCRETELY PRESENTED COMPONENT UNITS FOR THE YEAR ENDED SEPTEMBER 30, 2015 General revenues Ad valorem - Program Net (Expense) Revenue and Sales and mixed beverage taxes 365,764 - Revenues Changes in Net Position 537 537 Total general revenues 413 Economic Tax Increment Total 376,574 Change in net position Charges for Development Reinvestment Component Functions/Programs Expenses Services Corporation Zone #1 Units Economic Development Corporation 10,273 $ 416,798 413 Economic Development Corp. $ 299,491 $ $ (299,491) $ $ (299,491) Total Economic Development Corporation 299 ,491 (299,491) (299,491) Tax Increment Investment Zone #1 Total Tax Increment Reinvestment Zone #1 Total component units $ 299,491 $ $ (299,491) $ $ (299,491) General revenues Ad valorem - 10,273 10,273 Sales and mixed beverage taxes 365,764 - 365,764 Investment income 537 537 Total general revenues 366,301 10,273 376,574 Change in net position 66,810 10,273 77,083 Net position - beginning 339,715 - 339,715 Net position - ending $ 406,525 $ 10,273 $ 416,798 The Notes to Basic Financial Statements are an integral part of this statement. Town Council Page 1Ba of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. General Statement The Town of Trophy Club (the "Town") is a "home rule town" incorporated in 1985. The Town operates under a Council -Manager form of government and provides the following services as authorized by its charter: council, public safety (police and emergency medical services), parks, public works (public improvements, streets, planning and zoning), and general administrative services. The accounting and reporting policies of the Town relating to the funds included in the accompanying basic financial statements conform to accounting principles generally accepted in the United States of America applicable to state and local governments. Generally accepted accounting principles for local governments include those principles prescribed by the Governmental Accounting Standards Board (GASB). The more significant accounting policies of the Town are described below. B. Financial Reporting Entity The Town of Trophy Club is a municipal corporation governed by an elected mayor and a six - member council. The accompanying financial statements present the government and its component units, entities for which the government is considered financially accountable. Blended component units, although legally separate entities, are, in substance, part of the government's operations. Discretely presented component units are reported in separate columns in the government -wide financial statements to emphasize that they are legally separate from the government. As required by accounting principles generally accepted in the United States of America, these financial statements include the primary government and organizations for which the primary government is financially accountable and other organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. The definition of the reporting entity is based primarily on the notion of financial accountability. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for legally separate organizations if its officials appoint a voting majority of an organization's governing body and either it is able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits to, or to impose specific financial burdens on, the primary government. A primary government may also be financially accountable for governmental organizations that are fiscally dependent on it. A primary government has the ability to impose its will on an organization if it can significantly influence the programs, projects, or activities of, or the level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government (a) is entitled to the organization's resources; (b) is legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) is obligated in some manner for the debt of the organization. Some organizations are included as component units because of their fiscal dependency on the primary government. An organization is fiscally dependent on the primary government if it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval by the primary government. Town Council Page 1B9 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES— CONTINUED B. Financial Reporting Entity — Continued The following entities were found to be discretely presented component units of the Town and are included in the financial statements: Discretely Presented Component Units The 4B Economic Development Corporation (4B) serves all citizens of the Town and is governed by a board appointed by the Town's elected council. The Town can impose its will on the 4B and affect the day-to-day operations of the 4B by removing appointed board members at will. The scope of public service of the 4B benefits the Town and its citizens and is operated within the geographic boundaries of the Town. The Tax Increment Investment Zone #1 (TIRZ #1) serves all citizens of the Town and is governed by a board appointed by the Town's elected council. The Town can impose its will on the TIRZ #1 and affect the day-to-day operations of the TIRZ #1 by removing appointed board members at will. The scope of public service of the TIRZ #1 benefits the Town and its citizens and is operated within the geographic boundaries of the Town. Separate financial statements for the individual component units are not prepared. Blended Component Units The Crime Control and Prevention District (CCPD) was formed under Chapter 363 of the Texas Local Government Code, the Crime Control and Prevention Act. The CCPD is organized exclusively to act on behalf of the Town to finance crime control within the Town. The CCPD is governed by a seven member board appointed by the Town Council. The annual budget and issuance of debt must be approved by the Town Council. Since the CCPD provides services entirely to the Town, it has been reported as a blended component unit. C. Government -Wide and Fund Financial Statements Government -Wide Financial Statements The government -wide financial statements (the statement of net position and the statement of activities) report information on all of the non -fiduciary activities of the Town. As a general rule, the effect of interfund activity has been removed from these statements. However, interfund services provided and used are not eliminated in the consolidation process. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given program are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific program. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given program and 2) operating or capital grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Taxes and other items not properly included among program revenues are reported instead as general revenues. Town Council Page 13@ of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED C. Government -Wide and Fund Financial Statements — Continued Fund Financial Statements The Town segregates transactions related to certain functions or activities in separate funds in order to aid financial management and to demonstrate legal compliance. Separate statements are presented for governmental, proprietary and fiduciary activities. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. A separate financial statement is provided for the agency fund even though it is excluded from the government -wide statements. 1. Governmental Funds: Governmental funds are those funds through which most governmental functions typically are financed. The measurement focus of governmental funds is on the sources, uses and balance of current financial resources. The Town has presented the following major governmental funds: General Fund The General Fund is the main operating fund of the Town. This fund is used to account for all financial resources not accounted for in other funds. All general tax revenues and other receipts that are not restricted by law or contractual agreement to some other fund are accounted for in this fund. General operating expenditures, fixed charges and capital improvement costs that are not paid through other funds are paid from the General Fund. Debt Service Fund The Debt Service Fund is used to account for the accumulation of financial resources for the payment of principal, interest and related costs on long-term debt paid primarily from taxes levied by the Town. The fund balance of the Debt Service Fund is restricted to signify the amounts that are restricted exclusively for debt service expenditures. Capital Projects Fund The Capital Projects Fund is used to account for funds received and expended for acquisition and construction of infrastructure and other capital assets. Grant Fund This fund is used to account for grant monies received by and expended by the Town. In addition, the Town reports the following non -major governmental funds: Hotel Occupancy Tax Fund This fund is used to account for local hotel and motel occupancy tax receipts, as well as expenses (events). Town Council Page 135 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED C. Government -Wide and Fund Financial Statements — Continued Fund Financial Statements — Continued Street Maintenance Sales Tax Fund Accounts for sales taxes specifically restricted for street improvements. Anniversary Fund Accounts for contributions restricted for the Town's 25th anniversary celebration. Court Technology Fund Accounts for court fees specifically restricted for court technology expenses. Court Security Fund Accounts for court fees specifically restricted for court security expenses. Crime Control and Prevention District Fund Accounts for sales taxes specifically restricted for crime control and prevention. Recreation Programs Fund Accounts for revenues and expenditures associated with recreational programs. 2. Proprietary Funds: Proprietary Funds are accounted for using an economic resources measurement focus. The accounting objectives are a determination of net income, financial position, and changes in cash flows. All assets and liabilities associated with a proprietary fund's activities are included on its statement of net position. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Trophy Club Park enterprise fund and the Town Storm Drainage enterprise fund are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and service, administrative expenses, and repairs and maintenance. All revenues and expenses not meeting the above definitions are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the Town's policy to use restricted resources first, then unrestricted resources as they are needed. The Town has presented the following major Proprietary funds: Trophy Club Park Fund This fund is utilized to account for funds received and expended for the maintenance of park land. Town Council Page 13B of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED C. Government -Wide and Fund Financial Statements — Continued Town Storm Drainage Fund Accounts for the storm drainage utility fee designated for the maintenance of the Town's storm drainage system. 3. Fiduciary Funds: The Town reports the following fiduciary fund: Public Improvement District (PID) No. 1 Debt Service Agency Fund This fund accounts for bond proceeds, assessments and related debt associated with the issuance of bonds issued by the Town as an agent for the Public Improvement District. D. Measurement Focus and Basis of Accounting Measurement focus refers to what is being measured; basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurement made, regardless of the measurement focus applied. The governmental, government -wide, and proprietary fund financial statements follow the accounting set forth by the Government Accounting Standards Board. The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. The fiduciary fund financial statements are reported using the accrual basis of accounting, but have no measurement focus. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and are accounted for using the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual; i.e., when they become both measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The Town considers receivables collected within sixty days after year-end to be available and recognizes them as revenues of the current year. Expenditures are recorded when the related fund liability is incurred. However, debt service expenditures are recorded only when payment is due. The revenues susceptible to accrual are property taxes, franchise taxes, licenses, charges for service, interest income and intergovernmental revenues. Sales taxes collected and held by the state at year end on behalf of the government are also recognized as revenue. All other governmental fund revenues are recognized when received. Town Council Page 133 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED E. Cash and Investments The Town's cash and cash equivalents includes cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Because the Town, at its option, can withdraw funds within a twenty-four hour period from TexPool, these investments are considered to be cash equivalents. State statutes authorize the Town to invest in (1) obligations of the United States or its agencies and instrumentalities; (2) direct obligations of the State of Texas or its agencies; (3) other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States; (4) obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than A or its equivalent; (5) certificates of deposit by state and national banks domiciled in this state that are (A) guaranteed or insured by the Federal Deposit Insurance Corporation, or its successor; or, (B) secured by obligations that are described by (1) — (4); or, (6) fully collateralized direct repurchase agreements having a defined termination date, secured by obligations described by (1), pledged with third party selected or approved by the Town, and placed through a primary government securities dealer. The Town's investments are governed by the same state statutes. All investments are recorded at fair value based on quoted market prices. Fair value is the amount at which a financial instrument could be exchanged in a current transaction between willing parties. F. Prepaid Items Prepaid items represent costs such as postage deferred to subsequent periods. G. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets, are reported in the governmental and business -type activities columns in the government -wide financial statements as well as in the proprietary fund financial statements. All capital assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated assets are valued at their fair market value on the date donated. Repairs and maintenance are recorded as expenses. Renewals and betterments are capitalized. Interest in the amount of $5,613 was capitalized during the current fiscal year. Assets capitalized, not including infrastructure assets, have an original cost of $5,000 or more and over one year of useful life. Depreciation has been calculated on each class of depreciable property using the straight-line method. Estimated useful lives are as follows: Buildings 30 Years Improvements other than buildings 10-30 Years Improvements other than buildings (streets) 30 Years Machinery and equipment 7-15 Years Vehicles 5-10 Years Water system 25 Years Infrastructure (storm drainage system) 40 Years Town Council Page 134 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES— CONTINUED H. Accumulated Vacation, Compensated Time and Sick Leave It is the Town's policy to permit employees to accumulate earned but unused vacation pay benefits. No liability is reported for unpaid accumulated sick leave. All vacation pay is accrued when incurred in the government -wide financial statements. A liability for these amounts is reported in governmental funds only if they are expected to be liquidated with expendable available financial resources, for example, as a result of employee resignations and retirements. I. Long -Term Obligations In the government -wide financial statements and fund financial statements for proprietary funds, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities or business -type activities statement of net position. Bond premiums and discounts, as well as any deferred loss on the refunding of bonds are amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are expensed when incurred. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums and discounts received on debt issuances are reported as other financing sources or uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. J. Fund Equity The Town has adopted the provisions of GASB Statement No. 54, Fund Balance Reporting and Government Fund Type Definitions. The objective of the statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing government fund type definitions. The statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe the constraints imposed upon the use of the resources reported in governmental funds. Fund balance classifications under GASB 54 are Nonspendable, Restricted, Committed, Assigned, and Unassigned. Nonspendable fund balance represents fund balance that is (a) not in a spendable form such as prepaid items or (b) legally or contractually required to be maintained intact such as an endowment. Restricted fund balance consists of amounts that can be spent only on the specific purposes stipulated by law or by the external providers of those resources. Committed fund balances are self-imposed limitations set in place prior to the end of the fiscal period. These amounts can be used only for the specific purposes determined and approved by formal action of the Town Council, which is the highest level of decision-making authority for the Town. The same level of formal action is required to remove the constraint. Assigned fund balance consists of amounts that are subject to a purpose constraint that represents an intended use established by the Town Council or by their designated body or the Assistant Town Manager/CFO. The intention of use must be provided, in writing, by the Town Council or their designated body to the Assistant Town Manager/CFO, or by the Assistant Town Manager/CFO to the Town Council or their designated body. Town Council Page 139 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — CONTINUED J. Fund Equity — Continued Unassigned fund balance represents the residual classification of fund balance and includes all spendable amounts not contained within the other classifications. When multiple categories of fund balance are available for expenditure, the Town will start with the most restricted category and spend those funds first before moving down to the next category with available funds. Additionally, the implementation of GASB No. 54 required the Town to evaluate the classification of Special Revenue Funds. In accordance with GASB No. 54 Special Revenue Funds are used only to account for specific revenue sources that are externally restricted or committed by the government's highest level of decision making authority for specific purposes other than debt service or capital projects. K. Deferred outflows/ inflows of resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/ expenditure) until then. The Town has three items that qualify for reporting in this category. They include the deferred charge on refunding reported in the government -wide statement of net position, pension plan contributions made after December 315, 2014 reported in the government -wide statement of net position, and pension plan investment experience reported in the government -wide statement of net position. A deferred charge on refunding results from the difference in the carrying value of refunded debt and its reacquisition price. This amount is deferred and amortized over the shorter of the life of the refunded or refunding debt. Pension plan contributions made after the pension plan's measurement period of December 31St, 2014 are recorded as a deferred outflow. Investment experience is the difference in projected and actual earnings on pension plan investments and is reported as a deferred outflow. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The Town has two types of this item, one which arises only under a modified accrual basis of accounting that qualifies for reporting in this category and one that arises under a full accrual basis of accounting that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental funds balance sheet. The governmental funds report unavailable revenues from four sources: property taxes, court fines, emergency medical services, and special assessments. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. Deferred inflows are recognized on the statement of net position in relation to pension plan actuarial gains or losses associated with the difference in expected and actual experience. L. Net Position In the government -wide financial statements, net position represents the difference between assets and deferred outflows of resources and liabilities and deferred inflows of resources. Net investment in capital assets consists of capital assets, net of accumulated depreciation, reduced by the outstanding balances of any borrowing used for the acquisition, construction or improvements of those assets, and adding back unspent proceeds. Net position is reported as restricted when there are limitations imposed on their use either through the enabling legislations adopted by the Town or through external restrictions imposed by creditors, grantors or laws or regulations of other governments. Town Council Page 196 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 2. CASH AND INVESTMENTS At September 30, 2015, the carrying amount of the Town's deposits (cash, certificates of deposit, and interest-bearing savings accounts included in temporary investments) was $6,287,451 and the respective bank balances were $6,401,482. The Town's cash on hand totaled $802. The Town's cash deposits at September 30, 2015 and during the year ended September 30, 2015 were entirely covered by FDIC insurance or by pledged collateral held by the Town's agent bank in the Town's name. Legal and contractual provisions governing deposits and investments The Public Funds Investment Act (Government Code Chapter 2256) contains specific provisions in the areas of investment practices, management reports and establishment of appropriate policies. Among other things, it requires the Town to adopt, implement, and publicize an investment policy. That policy must address the following areas: (1) safety of principal and liquidity, (2) portfolio diversification, (3) allowable investments, (4) acceptable risk levels, (5) expected rates of return, (6) maximum allowable stated maturity of portfolio investments, (7) maximum average dollar -weighted maturity, allowed based on the stated maturity date for the portfolio, and (8) investment staff quality and capabilities. Statutes and the Town's investment policy authorize the Town to invest in the following investments as summarized in the table below: The Act also requires the Town to have independent auditors perform test procedures related to investment practices as provided by the Act. The Town is in substantial compliance with the requirements of the Act and with local policies. Cash and investments as of September 30, 2015 are classified in the accompanying financial statements as follows: Town Council Page 197 of 393 Meeting Date: March 22, 2016 Maximum Maximum Authorized Maximum Percentage Investment Investment Type Maturity of Portfolio In One Issuer U.S. Treasury Obligations 2 years 85% NA U.S. Agencies Securities 2 years 85% NA State of Texas Securities 2 years 85% NA Certificates of Deposits 2 years 85% NA Municipal Securities 2 years 85% NA Money Market 2 years 50% NA Mutual Funds 2 years 50% NA Investment pools 2 years 100% NA The Act also requires the Town to have independent auditors perform test procedures related to investment practices as provided by the Act. The Town is in substantial compliance with the requirements of the Act and with local policies. Cash and investments as of September 30, 2015 are classified in the accompanying financial statements as follows: Town Council Page 197 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 2. CASH AND INVESTMENTS — CONTINUED Statement of Net Position Primary Government Cash and cash equivalents $ 7,469,651 Fiduciary Fund: Cash and cash equivalents 4,229,068 Component Unit: Cash and cash equivalents 2,934,480 Total cash and cash equivalents $ 14,633,199 Cash on hand $ 802 Deposits with financial institutions 6,287,451 Investments 8,344,946 Total cash and investments $ 14,633,199 Disclosures relating to interest rate risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the Town manages its exposure to interest rate risk is by investing mainly in investment pools which purchase a combination of shorter term investments with an average maturity of less than 60 days, thus reducing the interest rate risk. The Town monitors the interest rate risk inherent in its portfolio by measuring the weighted average maturity of its portfolio. The Town has no specific limitations with respect to this metric. As of September 30, 2015, the Town had the following investments: Local Government Investment Pool Amount Lone Star LOGIC Tex Pool Total Investments $ 1,580,537 1,959,643 4,804,766 $ 8,344,946 Weighted Average Maturity 37 days 37 days 40 days As of September 30, 2015, the Town did not invest in any securities which are highly sensitive to interest rate fluctuations. Town Council Page 19a of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 2. CASH AND INVESTMENTS — CONTINUED Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by (where applicable) the Public Funds Investment Act, the Town's investment policy, or debt agreements, and the actual rating as of year-end for each investment type. Local Government Investment Pool Lone Star LOGIC TexPool Concentration of credit risk Minimum Legal Rating Rating as of Year End AAAm AAAm AAAm AAAm AAAm AAAm The investment policy of the Town contains no limitations on the amount that can be invested in any one issuer. As of September 30, 2015, other than external investment pools, the Town did not have 5% or more of its investment with one issuer. Custodial credit risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The Public Funds Investment Act and the Town's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits: The Public Funds Investment Act requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The market value of the pledged securities in the collateral pool must equal at least the bank balance less FDIC insurance at all times. As of September 30, 2015, the Town deposits with financial institutions in excess of federal depository insurance limits were fully collateralized. Investment in state investment pools The Town is a voluntary participant in TexPool, LOGIC, and Lone Star investment pools. The Texas Local Government Investment Pools (TexPool) have been organized in conformity with the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, and the Public Funds Investment Act, Chapter 2256 of the Texas Government Code. These two acts provide for the creation of public funds investment pools and permit eligible governmental entities to jointly invest their funds in authorized investments. Town Council Page 199 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 2. CASH AND INVESTMENTS — CONTINUED The Comptroller of Public Accounts is the sole officer, director and shareholder of the Texas Treasury Safekeeping Trust Company, which is authorized to operate the TexPool Portfolios. Pursuant to the TexPool Participation Agreement, administrative and investment services to the TexPool Portfolios are provided by Federated Investors, Inc., under an agreement with the Comptroller, acting on behalf of the Trust Company. The TexPool Portfolios are comprised of two investment alternatives: TexPool and TexPool Prime. This Information Statement relates only to TexPool. TexPool may invest in obligations of the United States Government or its agencies and instrumentalities, and repurchase agreements. The Comptroller maintains oversight of the services provided to the TexPool Portfolios by Federated. In addition, the TexPool Advisory Board advises on the Investment Policies for the TexPool Portfolios and approves any fee increases. As required by the Public Funds Investment Act, the Advisory Board is composed equally of participants in the TexPool Portfolios and other persons who do not have a business relationship with the TexPool Portfolios who are qualified to advise the TexPool Portfolios. Local Government Investment Cooperative (LOGIC) was organized in conformity with the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, and operates under the Public Funds Investment Act, Chapter 2256 of the Texas Government Code. The Public Funds Investment Act allows eligible local governments, state agencies, and nonprofit corporations of the State of Texas to jointly invest their funds in permitted investments. LOGIC's governing body is a five -member Board of Directors comprised of employees, officers or elected officials of participant Government Entities or individuals who do not have a business relationship with the Cooperative and are qualified to advise it. A maximum of two advisory board members represent the Co -Administrators of the Cooperative. The Lone Star Investment Pool is a public funds investment pool created pursuant to the Interlocal Cooperation Act, Texas Government Code, Chapter 791, and the Public Funds Investment Act, Texas Government Code, Chapter 2256. The objective of the Pool is to maintain the safety of principal, while providing participating government entities with the highest possible rate of return for invested funds. Participants in the Pool own pro rata interests in the underlying assets of the fund in which they participate. A Participant's sole source of payment from its investment in the Pool is the market value of such assets; although the Pool seeks to preserve the value of a Participant's investment, it is possible to lose money by investing in the Pool. Town Council Page 14@ of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 3. RECEIVABLES Year-end receivable balances for the government's individual major funds, nonmajor governmental funds in the aggregate, individual business -type activities, and individual component units, including the applicable allowances for uncollectible accounts, are as follows: Governmental Funds Nonmajor Total Governmental Governmental General Debt Service Funds Activities Receivables Property taxes $ 53,919 $ 14,942 $ - $ 68,861 Franchise taxes 74,811 - - 74,811 Sales taxes 141,961 - 69,237 211,198 Hotel occupancy taxes - - 24,232 24,232 Accounts 442,463 - 6,906 449,369 Gross receivables 713,154 14,942 100,375 828,471 Less: allowance (277,690) - - (277,690) Net total receivables $ 435,464 $ 14,942 $ 100,375 $ 550,781 The September 30, 2015 Due from Other Governments of governmental activities balance is comprised of $236 due from the PID administrator for purchases made by the Town and $69,172 due from Trophy Club Municipal Utility District No. 1 for permitting services rendered and Fire payroll reimbursements. Business -Type Activities Receivables Accounts Gross receivables Less: allowance Net total receivables Storm Drainage Trophy Club Total Business - Utility Park Type Activities $ 33,468 $ 1,026 $ 34,494 33,468 1,026 34,494 $ 33,468 $ 1,026 $ 34,494 Town Council Page 145 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 3. RECEIVABLES - CONTINUED Component Units Receivables Property taxes Sales taxes Gross receivables Less: allowance Net total receivables NOTE 4. CAPITAL ASSETS Economic Tax Increment Development Reinvestment Total Corporation Zone #1 Component (EDC 413) (TIRZ #1) Units $ - $ 4,211 $ 4,211 69,992 - 69,992 69,992 4,211 74,203 $ 69,992 $ 4,211 $ 74,203 Capital asset activity for the year ended September 30, 2015, was as follows: Governmental Activities: Capital assets not depreciated: Land Construction in progress Total capital assets not depreciated Capital assets being depreciated: Buildings Improvements other than buildings Machinery and equipment Vehicles Water system Infrastructure Total capital assets being depreciated Less accumulated depreciation for: Buildings Improvements other than buildings Machinery and equipment Vehicles Water system Infrastructure Total accumulated depreciation Total capital assets being depreciated, net Governmental activities capital assets. net Beginning Retirements/ Ending Balance Additions Transfers Balance $ 9,099,889 $ 1,346,833 $ - $ 10,446,722 722,046 1,627,462 (1,713,726) 635,782 9,821,935 2,974,295 (1,713,726) 11,082,504 1,993,440 - - 1,993,440 52,070,710 1,081,295 1,713,726 54,865,731 1,814,415 354,856 (156,759) 2,012,512 1,096,062 74,851 (16,247) 1,154,666 5,362,005 - - 5,362,005 14,096,106 236,007 (51) 14,332,062 76,432,738 1,747,009 1,540,669 79,720,416 (684,501) (50,630) - (735,131) (16,700,606) (1,840,947) - (18,541,553) (1,052,459) (149,970) 149,887 (1,052,542) (735,489) (134,012) 16,247 (853,254) (577,303) (175,767) - (753,070) (4,056,381) (379,318) (4,435,699) (23,806,739) (2,730,644) 166,134 (26,371,249) 52,625,999 (983,635) 1,706,803 53,349,167 $ 62,447,934 $ 1,990,660 $ (6,923) $ 64,431,671 Town Council Page 14B of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 4. CAPITAL ASSETS - CONTINUED Depreciation expense was charged as direct expense to programs of the primary government as follows: General government Emergency medical services Information systems Police Parks and recreation Community development Streets and drainage Water and sewer Total depreciation expense Business -Type Activities: Capital assets not depreciated: Construction in progress Total capital assets not depreciated Capital assets being depreciated: Machinery and equipment Infrastructure Total capital assets being depreciated Less accumulated depreciation for: Machinery and equipment Infrastructure Total accumulated depreciation Total capital assets being depreciated, net Business -type activities capital assets, net $ 39,506 50,036 27,950 101,081 687,692 26,299 1,479,025 319,054 $ 2,730,644 Beginning Retirements/ Ending Balance Additions Transfers Balance $ 1,403,885 $ 334,686 $ (1,660,093) $ 78,478 1,403,885 334,686 (1,660,093) 78,478 24,112 - 24,112 - 1,617,408 1,617,408 24,112 1,617,408 1,641,520 (1,808) (30,852) (32,660) (1,808) (30,852) (32,660) (8,548) 1,617,408 1,608,860 $ 1,403,885 $ 326,138 $ (42,685) $ 1,687,338 Town Council Page 143 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 5. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS A summary of interfund receivables and payables balances at September 30, 2015 is as follows: Receivable Fund Payable Fund Amount Purpose General Fund Trophy Club Park Fund General Fund Grant Fund $ 10,461 Reimbursable expenditures moved to General Fund General Fund Trophy Club Park Fund 66,194 Flooding at park has created negative net position General Fund Storm Drainage Fund 621 Reimbursable expenditures moved to General Fund Nonmajor Governmental General Fund 3,142 Reimbursable expenditures moved to Street Maintenance Funds Storm Drainage Capital Projects 281,210 Storm Drainage Portion of 2013 CO Proceeds Total $ 361,628 Transfers between funds during the year are as follows Transfer In Transfer Out Debt Service Fund Storm Drainage Fund Debt Service Fund Non -major Governmental Funds General Fund Trophy Club Park Fund General Fund Non -major Governmental Funds Total Amount Purpose $ 27,350 Debt Service 25,000 Debt Service 8,000 Administrative Support 3,000 Administrative Support $ 63,350 Town Council Page 144 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 6. LONG-TERM DEBT The Town periodically issues general obligation bonds and contractual obligations to provide funds for general government purposes. The Town also periodically utilizes notes and capital leases to provide financing for general government purposes. At September 30, 2015, the Town's long-term debt consisted of the following: Governmental Activities: Description General Obligation Bonds: Improvements Improvements Refunding Tax notes Refunding Contractual Obligations: Combination Tax and Revenue -Series 2004 3.50-4.75 % 2004 Certificates of Obligation Series 2013 2.50-3.25 % 2013 Certificates of Obligation Series 2014 2.00-3.75 % 2014 Business -type Activities: 2024 $ 650,000 $ 299,000 2028 1,300,000 1,230,000 2034 2,500,000 2,425,000 $ 3,954,000 Year Interest of Final Description Rate Issue Maturity Contractual Obligations: Certificates of Obligation Series 2013 2.50-3.00 % 2013 2024 ComDonent Units: Description Contractual Obligations: Certificates of Obligation Series 2015 Year Interest of Final Rate Issue Maturity 1.00-4.75 % 2015 2035 Original Balance Amount 9/30/2015 $ 1,700,000 $ 1,420,000 $ 1,420,000 Original Balance Amount 9/30/2015 $ 2,690,000 $ 2,690,000 $ 2,690,000 Town Council Page 149 of 393 Meeting Date: March 22, 2016 Year Interest of Final Original Balance Rate Issue Maturity Amount 9/30/2015 4.00-5.00 % 2007 2018 $ 3,260,000 $ 470,000 3.00-4.13 % 2010 2030 5,000,000 4,170,000 2.00-4.00 % 2010 2022 2,790,000 1,335,000 0.89% % 2014 2016 600,000 300,000 2.18% % 2015 2025 2,030,000 2,030,000 $ 8,305,000 Contractual Obligations: Combination Tax and Revenue -Series 2004 3.50-4.75 % 2004 Certificates of Obligation Series 2013 2.50-3.25 % 2013 Certificates of Obligation Series 2014 2.00-3.75 % 2014 Business -type Activities: 2024 $ 650,000 $ 299,000 2028 1,300,000 1,230,000 2034 2,500,000 2,425,000 $ 3,954,000 Year Interest of Final Description Rate Issue Maturity Contractual Obligations: Certificates of Obligation Series 2013 2.50-3.00 % 2013 2024 ComDonent Units: Description Contractual Obligations: Certificates of Obligation Series 2015 Year Interest of Final Rate Issue Maturity 1.00-4.75 % 2015 2035 Original Balance Amount 9/30/2015 $ 1,700,000 $ 1,420,000 $ 1,420,000 Original Balance Amount 9/30/2015 $ 2,690,000 $ 2,690,000 $ 2,690,000 Town Council Page 149 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 6. LONG-TERM DEBT - CONTINUED In August, 2015 the Town issued $2,030,000 of Series 2015, General Obligation Refunding Bonds. The debt was issued to refund a portion of the Town's outstanding debt to achieve a present value debt service savings and maintain the Town's tax rate applicable to debt service at $0.11 per $100 of valuation. Net proceeds from the sale of the bonds totaled $2,030,000. Of these proceeds, $2,026,710 was placed with an escrow agent to provide for all future debt payments of the refunded bonds. The refunding resulted in a decrease in the Town's debt service payments of $218,561, which resulted in an economic gain (difference between the present value of the debt service payments of the old debt and new debt) of $134,405. In September, 2015 the Town in conjunction with the 4B Economic Development Corporation issued $2,690,000 in Certificates of Obligation for the purpose of economic development in Town. The obligations are payable over the next 20 years. The following is a summary of long-term debt transactions of the Town for the year ended September 30, 2015: Governmental Activities: General Obligation Bonds Contractual Obligations Issuance Premium Net Pension Liability OPEB Liability Compensated Absences Total Governmental Activities Long-term Liabilities Business -type Activities: Contractual Obligations Issuance Premium Total Business -type Activities Long-term Liabilities Component Units: Contractual Obligations Issuance Discount Total Component Unit Long-term Liabilities Beginning Ending Due Within Balance Additions Reductions Balance One Year $ 9,035,000 $ 2,030,000 $ (2,760,000) $ 8,305,000 $ 1,175,000 4,132,000 - (178,000) 3,954,000 203,000 130,699 - (15,573) 115,126 14,345 3,316,112 - (1,464,651) 1,851,461 - 57,136 15,680 - 72,816 - 205,269 226,487 (201,762) 229,994 56,285 $ 16,876,216 $ 2,272,167 $ (4,619,986) $ 14,528,397 $ 1,448,630 Beginning Ending Due Within Balance Additions Reductions Balance One Year $ 1,560,000 $ - $ (140,000) $ 1,420,000 $ 145,000 39,038 - (4,419) 34,619 4,419 $ 1,599,038 $ - $ (144,419) $ 1,454,619 $ 149,419 Beginning Ending Due Within Balance Additions Reductions Balance One Year $ - $ 2,690,000 $ - $ 2,690,000 $ 105,000 - (26,650) 111 (26,539) (1,327) $ - $ 2,663,350 $ 111 $ 2,663,461 $ 103,673 Town Council Page 246 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 6. LONG-TERM DEBT- CONTINUED The annual requirements to amortize long-term debt outstanding of governmental activities as of September 30, 2015, are as follows: Year Ending September 30, 2016 2017 2018 2019 2020 2021-2025 2026-2030 Total General Obligation Bonds Governmental Activities Principal $ 1,175,000 585,000 610,000 630,000 655,000 2,950,000 1,700,000 $ 8,305,000 Interest 269,219 241,430 222,658 203,036 185,858 616,557 214,088 $ 1,952,857 Contractual Obligations Total Requirements $ 1,444,229 826,430 832,658 833,036 840,858 3,566,557 1,914,088 $ 10,257,857 Year Ending Governmental Activities Total September 30, Principal Interest Requirements 2016 $ 203,000 $ 121,114 $ 324,114 2017 213,000 115,673 328,673 2018 218,000 110,047 328,047 2019 223,000 104,294 327,294 2020 228,000 98,502 326,502 2021-2025 1,189,000 387,276 1,576,276 2026-2030 1,050, 000 201,188 1,251,188 2031-2034 630,000 58,850 688,850 Total $ 3,954,000 $ 1,196,946 $ 5,150,946 The annual requirements to amortize long-term debt outstanding of business -type activities as of September 30, 2015, are as follows: Contractual Obligations Year Ending Business -type Activities September 30, Principal Interest 2016 $ 145,000 $ 35,400 2017 145,000 31,775 2018 150,000 28,088 2019 155,000 24,275 2020 155,000 20,400 2021-2024 670,000 38,869 Total $ 1,420,000 $ 178,807 Total Requirements $ 180,400 176,775 178,088 179,275 175,400 708,869 $ 1,598,807 Town Council Page 247 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 6. LONG-TERM DEBT— CONTINUED The annual requirements to amortize long-term debt outstanding of component units as of September 30, 2015, are as follows: Contractual Obligations Year Ending Compnent -Units Total September 30, Principal Interest Requirements 2016 $ 105,000 $ 103,473 $ 208,473 2017 100,000 102,423 202,423 2018 100,000 100,823 200,823 2019 105,000 99,023 204,023 2020 105,000 96,555 201,555 2021-2025 580,000 430,168 1,010,168 2026-2030 710,000 303,475 1,013,475 2031-2035 885,000 130,150 1,015,150 Total $ 2,690,000 $ 1,366,088 $ 4,056,088 The general fund has been used to liquidate compensated absences and capital lease liabilities. NOTE 7. PROPERTY TAX Property tax is levied each October 1 on the assessed value listed as of the prior January 1 for all residential and commercial property located in the Town. Taxable assessed value represents the appraisal value less applicable exemptions authorized by the Town Council. Taxes are due on October 1, the levy date, and are delinquent if unpaid by the following January 31; after which time the Town has an enforceable lien with respect to both real and personal property. Under state law, property taxes levied on real property constitute a perpetual lien which cannot be forgiven without specific approval of the State Legislature. Penalties and interest are included for any payment received after January 31. Property taxes at the fund level are recorded as receivables and deferred revenues at the time the taxes are assessed. Revenues are recognized as the related ad valorem taxes are collected. Additional amounts estimated to be collectible in time to be a resource for payment of obligations incurred during the fiscal year and therefore susceptible to accrual have been recognized as revenue. Property taxes are recorded net of the allowance for uncollectible taxes Uncollectible personal property taxes can be written off upon expiration of the five year statute of limitations. NOTE 8. PENSION PLAN Texas Municipal Retirement System Plan Description and Benefits Provided The Town of Trophy Club provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, hybrid defined benefit plan in the state-wide Texas Municipal Retirement System (TMRS), an agent multiple -employer public employee retirement system. TMRS provides retirement, disability, and death benefits. Benefit provisions are adopted by the governing body of the town, within the options available in the state statutes governing TMRS. Town Council Page 24a of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 8. PENSION PLAN — CONTINUED At retirement, the benefit is calculated as if the sum of the employee's contributions, with interest, and the town -financed monetary credits with interest were used to purchase an annuity. Members may choose to receive their retirement benefit in one of seven payments options. Members may also choose to receive a portion of their benefit as a Partial Lump Sum Distribution in an amount equal to 12, 24, or 36 monthly payments, which cannot exceed 75% of the member's deposits and interest. Benefits depend upon the sum of the employee's contributions to the plan, with interest, and Town -financed monetary credits, with interest. Monetary credits for service since the plan began are a percentage (200%) of the employee's accumulated contributions. In addition, the Town can grant, as often as annually, another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the employee's accumulated contributions and the monetary credits for service since the plan began, would be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and the Town matching percent had always been in existence and if the employee's salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated contributions with interest and the employer -financed monetary credits with interest were used to purchase an annuity. The plan provisions are adopted by the governing body of the Town, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. Plan provisions for the Town were as follows: Employee deposit rate Matching ratio (Town to Employee) Years required for vesting Service retirement eligibility Updated Service Credit Annuity Increase (to retirees) 7% 2 to 1 5 20 years at any age, 5 years at age 60 and above 100% Repeating, Transfers The Town also participates in Social Security. 30% of CPI Repeating At the December 31, 2014 valuation and measurement date, the following employees were covered by the benefit terms: Inactive employees or beneficiaries currently receiving benefits 25 Inactive employees entitled but not yet receiving benefits 79 Active employees 72 Total 176 Contributions Under the state law governing TMRS, the contribution rate for each city is determined annually by the actuary, using the Entry Age Normal (EAN) actuarial cost method. This rate consists of the normal cost contribution rate and the prior service cost contribution rate, which is calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the portion of an active member's projected benefit allocated annually; the prior service contribution rate amortizes the unfunded (overfunded) actuarial liability (asset) over the applicable period for that Town Council Page 249 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 8. PENSION PLAN — CONTINUED city. Both the normal cost and prior service contribution rates include recognition of the projected impact of annually repeating benefits, such as Updated Service Credits and Annuity Increases. Both the employees and the Town make contributions monthly. Since the Town needs to know its contribution rate in advance for budgetary purposes, there is a one-year delay between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect (i.e. December 31, 2013 valuation is effective for rates beginning January 2015). Net Pension Liability The Town's Net Pension Liability (NPL) was measured as of December 31, 2014, and the Total Pension Liability (TPL) used to calculate the Net Pension Liability was determined by an actuarial valuation as of that date. The Total Pension Liability in the December 31, 2014 actuarial valuation was determined using the following actuarial assumptions: Inflation 3.0% per year Overall payroll growth 3.0% per year Investment Rate of Return 7% net of pension plan investment expense, including inflation Salary increases were based on a service -related table. Mortality rates for active members, retirees, and beneficiaries were based on the gender -distinct RP2000 Combined Healthy Mortality Table, with male rates multiplied by 109% and female rates multiplied by 103%. The rates are projected on a fully generational basis by scale BB to account for future mortality improvements. For disabled annuitants, the gender -distinct RP2000 Disabled Retiree Mortality Table is used, with slight adjustments. Actuarial assumptions used in the December 31, 2014, valuation were based on the results of actuarial experience studies. This experience study was for the period January 1, 2006 through December 31, 2009, first used in the December 31, 2010 valuation. Healthy post-retirement mortality rates and annuity purchase rates were updated based on a Mortality Experience Investigation Study covering 2009 through 2011, and dated December 31, 2013. These assumptions were first used in the December 31, 2013 valuation, along with a change to the Entry Age Normal (EAN) actuarial cost method. Assumptions are reviewed annually. No additional changes were made for the 2014 valuation. The long-term expected rate of return on pension plan investments is 7.0%. The pension plan's policy in regard to the allocation of invested assets is established and may be amended by the TMRS Board of Trustees. Plan assets are managed on a total return basis with an emphasis on both capital appreciation as well as the production of income, in order to satisfy the short-term and long-term funding needs of TMRS. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. The target allocation and best estimates of arithmetic real rates of return for each major asset class are summarized in the following table: Town Council Page 29gi of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 8. PENSION PLAN — CONTINUED The discount rate used to measure the Total Pension Liability was 7.0%. The projection of cash flows used to determine the discount rate assumed that employee contributions will remain at the current 7.0% and employer contributions will be made at the rates specified in statute. Based on that assumption, the pension plan's Fiduciary Net Position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the Total Pension Liability. Changes in Net Pension Liability Balance at 12/31/2013 Changes for the year: Service Cost Interest Changes in benefit terms Difference between expected and actual experience Changes in assumptions Contributions - employer Contributions - employee Net Investment Income Benefit payments, including refunds of employee contributions Administrative expense Other Changes Net Changes Balance at 12/31/2014 Increase (Decrease) Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (a) (b) (a) - (b) $ 15,231,441 $ 11,915,329 $ 3,316,112 809,057 - 809,057 Long -Term Expected - 970,682 Target Real Rate of Return Asset Class Allocation (Arithmetic) Domestic Equity 17.50% 4.80% International Equity 17.50% 6.05% Core Fixed Income 30.00% 1.50% Non -Core Fixed Income 10.00% 3.50% Real Return 5.00% 1.75% Real Estate 10.00% 5.25% Absolute Return 5.00% 4.25% Private Equity 5.00% 8.50% Total 100.00% The discount rate used to measure the Total Pension Liability was 7.0%. The projection of cash flows used to determine the discount rate assumed that employee contributions will remain at the current 7.0% and employer contributions will be made at the rates specified in statute. Based on that assumption, the pension plan's Fiduciary Net Position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the Total Pension Liability. Changes in Net Pension Liability Balance at 12/31/2013 Changes for the year: Service Cost Interest Changes in benefit terms Difference between expected and actual experience Changes in assumptions Contributions - employer Contributions - employee Net Investment Income Benefit payments, including refunds of employee contributions Administrative expense Other Changes Net Changes Balance at 12/31/2014 Increase (Decrease) Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (a) (b) (a) - (b) $ 15,231,441 $ 11,915,329 $ 3,316,112 809,057 - 809,057 970,682 - 970,682 (1,544,038) - (1,544,038) (49,303) - (49,303) 660,364 (660,364) 316,613 (316,613) 681,774 (681,774) (450,100) (450,100) - (7,117) 7,117 (585) 585 (263,702) 1,200,949 (1,464,651) $ 14,967,739 $ 13,116,278 $ 1,851,461 Town Council Page 285 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 8. PENSION PLAN — CONTINUED The following presents the net pension liability of the Town, calculated using the discount rate of 7.0%, as well as what the Town's net pension liability would be if it were calculated using a discount rate that is 1 -percentage -point lower (6.0%) or 1 -percentage -point higher (8.0%) than the current rate: 1 % Decrease in Current 1 % Increase in Discount Rate Discount Rate Discount Rate Town's net pension liability $ 4,323,936 $ 1,851,461 $ (140,779) Detailed information about the pension plan's Fiduciary Net Position is available in a separately issued TMRS financial report. That report may be obtained on the Internet at www.tmrs.com. Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions: For the year ended September 30, 2015, the Town recognized a reduction in pension expense of $888,666. This amount is included as part of expenses within the functional program activities. At September 30, 2015, the Town reported deferred outflows and inflows of resources related to pensions from the following sources: Contributions subsequent to the measurement date Difference between projected and actual investment earnings Difference between actuarial assumptions and acutal experience Changes in actuarial assumptions used Total Deferred Outflows Deferred Inflows of Resources of Resources $ 688,749 $ - 121,839 - - 37,460 $ 810,588 $ 37,460 Deferred outflows of resources related to pensions resulting from contributions subsequent to the measurement date of $688,749 will be recognized as a reduction of the net pension liability for the measurement year ending December 31, 2015 (i.e. recognized in the Town's financial statements September 30, 2016). Other amounts reported as deferred outflows and inflows of resources related to pensions will be recognized in pension expense as follows: Measurement Year Ended Dec 31 2015 2016 2017 2018 Total $ 18,617 18,617 18,617 28,528 $ 84,379 Town Council Page 29B of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 8. PENSION PLAN — CONTINUED Pursuant to TMRS policy of conducting experience studies every four years, the TMRS Board at their July 31, 2015 meeting determined that they would be changing certain actuarial assumptions including reducing the long term expected rate of return from the current 7% to 6.75% and changing the inflation assumption from 3% to 2.5%. Reduction of expected investment return and related discount rate will increase projected pension liabilities. Reducing the inflation assumption reduces liabilities as future annuity levels and future cost of living adjustments are not projected to be as large as originally projected. While the actual impact on the Town's valuation for December 31, 2015 is not known, the Town does expect some upward pressure on its total pension liability and upward pressure on its 2017 actuarially determined contribution (ADC) due to this change. NOTE 9. OTHER POSTEMPLOYMENT BENEFITS Plan Description The Town provides post -employment medical, dental, and vision benefits (OPEB) for eligible retirees, their spouses and dependents through TML Intergovernmental Employee Benefits Pool, which covers both active and retired members. As of September 30, 2015, membership consisted of: Retirees and beneficiaries receiving benefits Active employees Total The three optional benefit levels, TML Plan P85-50-20, TML Plan P85-100-25 and TML Plan P85- 200-43.5, are the same for retirees as those afforded to active employees. Regular full-time employees retiring from the Town have the option to continue medical insurance coverage until the retiree becomes eligible for Medicare or is eligible to be covered under another medical plan. Funding Policy The benefit levels and contribution rates are approved annually by the Town management and the Town Council as part of the budget process. By the Town not contributing anything toward this plan in advance, the Town employs a pay-as-you-go method through ensuring the annual retiree contributions are equal to the benefits that are paid on behalf of the retirees. The monthly Retiree health coverage contribution rates for offered benefit levels are as follows: Single Coverage Single + Spouse Single + Children Single + Family An irrevocable trust has not been established; therefore, the plan is not accounted for as a trust fund. The plan does not issue a separate financial report. Town Council Page 283 of 393 Meeting Date: March 22, 2016 TML Plan TML Plan TML Plan P85-50-20 P85-100-25 P85-200-43.5 $ 905 $ 774 $ 642 $ 2,519 $ 2,071 $ 1,714 $ 1,769 $ 1,468 $ 1,215 $ 3,192 $ 2,611 $ 2,159 An irrevocable trust has not been established; therefore, the plan is not accounted for as a trust fund. The plan does not issue a separate financial report. Town Council Page 283 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 9. OTHER POSTEMPLOYMENT BENEFITS — CONTINUED Annual OPEB Cost and Net OPEB Obligation The Town's annual OPEB cost is calculated based on the annual required contribution of the Town (ARC), an amount actuarially determined in accordance with the parameters of GASB 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and to amortize any unfunded actuarial liabilities over a period not to exceed thirty years. The following table shows the components of the Town's annual OPEB cost for the year, the amount contributed to the plan, and changes in the Town's net OPEB obligation. Annual required contribution Interest on net OPEB obligation Adjustment to annual required contribution Annual OPEB cost Contributions made Change in OPEB obligation Net OPEB obligation (asset) - beginning of year Net OPEB obligation (asset) - end of year $ 15,491 2,571 (2,382) 15,680 15,680 57,136 $ 72,816 The Town's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2013, 2014, and 2015 were as follows: Funded Status and Funding Progress As of October, 2014 the most recent actuarial valuation date, the actuarial accrued liability for benefits was $90,490, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the plan) for fiscal year 2015 was $4,617,652, and the ratio of the unfunded actuarial accrued liability to the covered payroll was 1.96%. Actuarial Methods and Assumptions Projections of benefits are based on substantive plan (the plan understood by the employer and plan members) and include the type of benefits in force at the valuation date and the pattern of sharing benefits between the Town and the plan members at that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and actuarial value of assets, consistent with the long-term perspective of the calculations. Town Council Page 284 of 393 Meeting Date: March 22, 2016 Percentage of Net Fiscal Annual Annual OPEB OPEB Year OPEB Costs Cost Contributed Obligation 2013 $ 13,990 29.26% $ 41,995 2014 $ 15,141 0.00% $ 57,136 2015 $ 15,680 0.00% $ 72,816 Funded Status and Funding Progress As of October, 2014 the most recent actuarial valuation date, the actuarial accrued liability for benefits was $90,490, all of which was unfunded. The covered payroll (annual payroll of active employees covered by the plan) for fiscal year 2015 was $4,617,652, and the ratio of the unfunded actuarial accrued liability to the covered payroll was 1.96%. Actuarial Methods and Assumptions Projections of benefits are based on substantive plan (the plan understood by the employer and plan members) and include the type of benefits in force at the valuation date and the pattern of sharing benefits between the Town and the plan members at that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and actuarial value of assets, consistent with the long-term perspective of the calculations. Town Council Page 284 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 9. OTHER POSTEMPLOYMENT BENEFITS — CONTINUED In the October, 2014 actuarial valuation, the projected unit credit actuarial cost method was used. The actuarial assumptions include a 4.5% investment rate of return (net of administrative expenses) and an annual healthcare cost trend rate of 8.0% initially, reduced by decrements to an ultimate rate of 4.5% after 7 years. The rate of inflation is assumed to be 3%. NOTE 10. CONTRIBUTIONS The Town received contributions of $89,964 from the 4B Economic Development Corporation (4B) during the year ended September 30, 2015 in order to repay debt payments related to the 4B and for administrative services. The contributions have been recorded as part of intergovernmental revenue in the Town's statement of revenues, expenditures, and changes in fund balance — governmental funds, and as expenses in the statement of activities for the 4B. NOTE 11. RISK MANAGEMENT The Town is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Town has purchased commercial insurance to protect against these various risks of loss. There was no significant reduction in insurance coverage from the previous year. Settled claims for risks have not exceeded insurance coverage for the past three years. NOTE 12. PUBLIC UTILITY DISTRICT NO. 1 On May 7, 2007, the Trophy Club Town Council approved Resolution 2007-08 authorizing and providing for the creation of a Public Improvement District. Trophy Club Public Improvement District No.1 consists of approximately 609.68 acres within the corporate limits of the Town of Trophy Club. This District was created in accordance with Chapter 372 of the Texas Local Government Code. On December 13, 2007 the Trophy Club Town Council approved the issuance and sale of $27,500,000 in bonds, known as Trophy Club Public Improvement No. 1 Special Assessment Revenue Bonds, Series 2007. These bonds were authorized in order to finance the authorized improvements found in the Service and Assessment Plan. An Assessment on each property located in the District will repay the bonds. The Town is acting only as an agent and has no obligation to support payment of the bonds, directly or indirectly. The Service and Assessment Plan included the following projects: Thoroughfare Improvements, Water Distribution System Improvements, Wastewater Collection System Improvements, Trails and Open Space, Elevated Water Storage, Thoroughfare Landscaping and Irrigation, Screening Walls and Entry Features, Public Parks, Drainage Improvements, and Construction Administration. In December, 2015 the Town refunded the Public Improvement District No. 1 bonds. Total interest savings for the over 1,400 residences in the Public Improvement District exceeded $16AM, with a net present value savings of over 33% of the refunded amount. NOTE 13. TROPHY CLUB MUNICIPAL UTILITY DISTRICT No.1 The Town entered into an agreement with Trophy Club Municipal Utility District No.1 ("the District") in 2011 to provide support services to the District. Total payments received for services provided to the District under this agreement totaled $26,170 during the fiscal year ended September 30, 2015, and are recorded as intergovernmental revenue of the General Fund in the Town's statement of revenues, expenditures and changes in fund balance. Town Council Page 289 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BASIC FINANCIAL STATEMENTS NOTE 14. NEW AND FUTURE FINANCIAL REPORTING REQUIREMENTS As a result of the implementation of GASB Statement No. 68, "Accounting and Financial Reporting for Pensions — an amendment to GASB Statement No. 27", and GASB Statement No. 71, "Pension Transition for Contributions Made Subsequent to the Measurement Date" an adjustment has been made to record the Town's net pension liability as of October 1, 2014. As a result, the beginning net position of the governmental activities has been decreased $2,598,546. The GASB has issued the following statements which will become effective in future years. Statement No. 75, "Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions" — This statement changes the focus of accounting of postemployment benefits other than pensions from whether they are responsibly funding the benefits over time to a point -in time liability that is reflected on the employer's financial statements for any actuarially unfunded portion of benefits earned to date. This statement will become effective for the Town in fiscal year 2018. Statement No. 77, "Tax Abatement Disclosures" — This statement requires governments that enter into tax abatement agreements to provide certain disclosures regarding these commitments. This statement will become effective for the Town in fiscal year 2017. Management has not yet determined the effect of these statements on the financial statements. NOTE 15. SUBSEQUENT EVENTS The Town has evaluated all events and transactions that have occurred from October 1, 2015 up until March 11, 2015, the date the financial statements were issued, and determined that there are no transactions requiring additional recognition or disclosure. Town Council Page 256 of 393 Meeting Date: March 22, 2016 REQUIRED SUPPLEMENTARY INFORMATION Town Council Page 257 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS TEXAS MUNICIPAL RETIREMENT SYSTEM SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS LAST FISCAL YEAR (PREVIOUS YEARS ARE NOT AVAILABLE) Plan fiduciary net position: Contributions - employer Measurement Contributions - employee Year 2014 Total pension liability: 681,774 Service cost $ 809,057 1 nterest 970,682 Changes in benefit terms (1,544,038) Difference between expected and (585) actual experience (49,303) Changes in assumptions - Benefit payments, including refunds 13,116,278 of employment contributions (450,100) Net change in total pension liability (263,702) Total pension liability - beginning 15,231,441 Total pension liability - ending (a) 14,967,739 Plan fiduciary net position: Contributions - employer 660,364 Contributions - employee 316,613 Net investment income 681,774 Benefit payments, including refunds of employment contributions (450,100) Administrative expense (7,117) Other (585) Net change in fiduciary net position 1,200,949 Plan fiduciary net position - beginning 11,915,329 Plan fiduciary net position - ending (b) 13,116,278 Net pension liability - ending (a) - (b) $ 1,851,461 Plan fiduciary net position as a percentage of total pension liability 87.63% Covered employee payroll $ 4,523,041 Net pension liability as a percentage of covered employee payroll As of December 31 40.93% Town Council Page 23a of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS TEXAS MUNICIPAL RETIREMENT SYSTEM SCHEDULE OF CONTRIBUTIONS LAST FOUR FISCAL YEARS Notes to Schedule: Valuation Date: (5) Actuarially determined (2) Level Percent of Payroll, Closed contributions as a Contributions Contribution in (3) as a percentage (1) relation to the Contribution employee Actuarially actuarially excess (1) / (4) determined determined (deficiency) Fiscal Year contribution contribution (2) - (1) 2012 $ 664,248 $ 664,248 $ 2013 632,149 632,149 2014 662,072 662,072 2015 642,631 642,631 Notes to Schedule: Valuation Date: (5) Actuarially Actuarial determined contribution rates are calculated as of December 31St each year and become effective in January, 12 months and a day later. Methods and Assumptions Used to Determine Contribution Rate for 2015: Actuarial Cost Method determined (6) Level Percent of Payroll, Closed contributions as a Contributions (4) percentage of as a percentage Covered covered employee of covered employee payroll employee payroll payroll (1) / (4) (2) / (4) $ 4,778,595 13.90% 13.90% 4,498,524 14.05% 14.05% 4,346,566 15.23% 15.23% 4,617,652 13.92% 13.92% Actuarial determined contribution rates are calculated as of December 31St each year and become effective in January, 12 months and a day later. Methods and Assumptions Used to Determine Contribution Rate for 2015: Actuarial Cost Method Entry Age Normal Amortization Period Level Percent of Payroll, Closed Remaining Amortization Period 29 years Asset Valuation Method 10 Year smoothed market; 15% soft corridor Inflation 3.00% Salary Increases 3.50% to 12% including inflation Investment Rate of Return 7.00% Retirement Age Experience -based table of rates that are specific to the Town's plan of benefits. Last updated for the 2010 valuation pursuant to an experience study of the period 2005-2009. Mortality RP2000 Combined Mortality Table with Blue Collar Adjustment with male rates multiplied by 109% and female rates multiplied by 103% and projected on a fully generational basis with scale BB. Other Information: Notes Decreased repeating COLA from 70% to 30% Town Council Page 259 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS RETIREE HEALTH PLAN SCHEDULE OF FUNDING PROGRESS YEAR ENDED SEPTEMBER 30, 2015 Annual required contribution Interest on prior year Net OPEB obligation Adjustment to annual required contribution Annual OPEB cost Contributions made Increase in net OPEB obligation Net Obligation - beginning of year Net Obligation - end of year Percentage of OPEB costs contributed Actuarial accrued liability Actuarial value of plan assets Unfunded actuarial accrued liability Funded ratio Covered payroll Unfunded actuarial accrued liability as a percentage of covered payroll Town Council Page 26@ of 393 Meeting Date: March 22, 2016 2015 2014 2013 $ 15,491 $ 15,002 $ 13,990 2,571 1,890 1,444 (2,382) (1,751) (1,444) 15,680 15,141 13,990 - - 4,094 15,680 15,141 9,896 57,136 41,995 32,099 $ 72,816 $ 57,136 $ 41,995 0.00% 0.00% 29.26% $ 90,490 $ 88,691 $ 81,122 $ 90,490 $ 88,691 $ 81,122 0.0% 0.0% 0.0% 4,617,652 4,346,566 4,957,738 1.96% 2.04% 1.64% Town Council Page 26@ of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS GENERALFUND BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2015 EXPENDITURES Budgeted Amounts Variance with Original Final Actual Final Budget REVENUES Emergency medical services 837,362 823,362 824,881 Ad valorem taxes $ 5,166,466 $ 5,166,466 $ 5,205,437 $ 38,971 Sales and mixed beverage taxes 676,323 698,133 751,510 53,377 Franchise taxes 812,506 812,506 811,052 (1,454) Licenses and permits 710,631 710,631 697,378 (13,253) Intergovernmental 192,901 127,231 126,134 (1,097) Charges for service 260,852 300,852 282,957 (17,895) Fines and Fees 466,101 571,101 574,558 3,457 Investment income 6,000 6,000 7,829 1,829 Miscellaneous 118,550 118,550 88,993 (29,557) Grant revenue 77,018 77,018 73,343 (3,675) Total revenues 8,487,348 8,588,488 8,619,191 30,703 EXPENDITURES Current: Emergency medical services 837,362 823,362 824,881 (1,519) Manager's office 899,938 1,071,078 1,030,977 40,101 Human resources 92,495 100,495 99,862 633 Finance 387,097 369,097 345,775 23,322 Information Services 391,699 490,699 400,866 89,833 Legal 193,389 188,389 176,384 12,005 Court 85,936 84,936 80,754 4,182 Police 2,110,098 2,032,098 1,971,431 60,667 Recreation 610,240 606,740 539,987 66,753 Facilities management 111,042 116,042 108,065 7,977 Parks 1,277,896 1,260,396 1,240,250 20,146 Community Development 572,921 562,921 516,035 46,886 Streets 411,677 401,677 346,965 54,712 Total current 7,981,790 8,107,930 7,682,232 425,698 Capital outlay: Emergency medical services 179,360 99,360 40,818 58,542 Information Services 31,613 31,613 108,436 (76,823) Police - - 3,165 (3,165) Parks 64,830 64,830 52,106 12,724 Community Development - - 46,461 (46,461) Streets - 55,000 50,805 4,195 Total capital outlay 275,803 250,803 301,791 (50,988) Total expenditures 8,257,593 8,358,733 7,984,023 374,710 Excess (deficiency) of revenues over expenditures 229,755 229,755 635,168 405,413 OTHER FINANCING SOURCES (USES) Transfers in 11,000 11,000 11,000 - Transfers out (385,000) (385,000) - 385,000 Total other financing source (uses) (374,000) (374,000) 11,000 385,000 Net change in fund balances (144,245) (144,245) 646,168 790,413 Fund balances - beginning, as restated 3,045,021 3,045,021 3,045,021 - Fund balances - ending $ 2,900,776 $ 2,900,776 $ 3,691,189 $ 790,413 Town Council Page 265 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS NOTES TO BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2015 NOTE 1. BUDGETARY CONTROL The Town follows these procedures in establishing the budgetary data reflected in the financial statements: 1. Prior to September 1, the Town Manager submits to the Town Council a proposed operating budget for the fiscal year commencing the following October 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearing(s) are conducted to obtain taxpayer comments. 3. The budget is legally enacted through passage of an ordinance. 4. The Town Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the Town Council. 5. Formal budgetary integration is employed as a management control device during the year for the General Fund. Annual appropriated budgets are consistent with U.S. generally accepted accounting principles and are legally adopted for the general fund. All appropriations lapse on September 30 of the fiscal year. Town Council Page 26B of 393 Meeting Date: March 22, 2016 COMBINING AND BUDGETARY COMPARISON SCHEDULE Town Council Page 253 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS DEBT SERVICE FUND BUDGETARY COMPARISON SCHEDULE YEAR ENDED SEPTEMBER 30, 2015 REVENUES Ad valorem taxes Investment income Total revenues EXPENDITURES Debt service: Bond Issuance Cost Interest and Fiscal Charges Principal retirement Total debt service Total expenditures Excess (deficiency) of revenues over expenditures OTHER FINANCING SOURCES Issuance of long-term debt Payment to refund bond escrow agent Transfers in Total other financing sources Net change in fund balances Fund balances - beginning Fund balances -ending Budgeted Amounts Variance with Original Final Actual Final Budget $ 1,498,303 $ 1,498,303 $ 1,507,275 $ 8,972 1,498,553 1,498,553 1,507,625 9,072 - - 42,736 (42,736) 485,662 485,662 432,079 53,583 1,088,000 1,088,000 1,088,000 - 1,573,662 1,573,662 1,562,815 10,847 k1-),1vat ki_),1vat k-)-),1vu) 1a,a1V - - 2,030,000 2,030,000 - - (2,026,710) (2,026,710) 127,350 53,350 52,350 (1,000) 52,241 (21,759) 450 22,209 Town Council Page 264 of 393 Meeting Date: March 22, 2016 NON -MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS HOTEL OCCUPANCY FUND Accounts for occupancy taxes charged to hotels. STREET MAINTENANCE SALES TAX FUND Accounts for sales taxes specifically restricted for street improvements. ANNIVERSARY FUND Accounts for contributions designated for the Town's anniversary celebrations. COURT TECHNOLOGY FUND Accounts for court fees specifically restricted for court technology expenditures. COURT SECURITY FUND Accounts for court fees specifically restricted for court security expenditures. CRIME CONTROL AND PREVENTION DISTRICT FUND Accounts for sales taxes specifically restricted for crime control and prevention. RECREATION PROGRAMS Accounts for recreation fees and associated recreation programs. Town Council Page 259 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS COMBINING BALANCE SHEET - NON MAJOR GOVERNMENTAL FUNDS SEPTEMBER 30, 2015 ASSETS Cash and cash equivalents Sales taxes receivable Accounts receivable, net Due from other Funds Total assets LIABILITIES Accounts payable Total liabilities FUND BALANCES Restricted for: Tourism Street maintenance Anniversary Crime control and prevention Court Committed for: Recreation programs Total fund balances Total liabilities and fund balances Hotel Occupancy Tax $ 451,516 24,232 475,748 Street Maintenance Sales Tax $ 32,937 34,996 3,142 71.075 5,769 5.769 Anniversary Fund $ 3,732 3,732 235 235 475,748 - - 65,306 - - 3,497 475,748 65,306 3,497 $ 475,748 $ 71,075 $ 3,732 Town Council Page 226 of 393 Meeting Date: March 22, 2016 Crime Control and Total Nonmajor Court Technology Court Security Prevention Recreation Programs Governmental Funds $ 21,519 $ 21,903 $ 94,996 $ 3,210 $ 629,813 - - 34,241 - 69,237 6,481 425 31,138 - - - - 3,142 21,519 21,903 135,718 3,635 733,330 1,453 240 7,697 1,453 240 7,697 475,748 65,306 - 3,497 - - 134,265 134,265 21,519 21,903 - 43,422 - - - 3,395 3,395 21,519 21,903 134,265 3,395 725,633 $ 21,519 $ 21,903 $ 135,718 $ 3,635 $ 733,330 Town Council Page 227 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NON MAJOR GOVERNMENTAL FUNDS YEAR ENDED SEPTEMBER 30, 2015 Town Council Page 22a of 393 Meeting Date: March 22, 2016 Street Maintenance Hotel Occupancy Tax Sales Tax Anniversary Fund REVENUES Sales and mixed beverage taxes $ - $ 182,882 $ Occupancy taxes 264,708 - Charges for service - Fines - - Investment income 519 21 Miscellaneous - - 10,879 Total revenues 265,227 182,903 10,879 EXPENDITURES Current: General government 72,960 - - Court - Police - Recreation - 9,496 Streets 132,512 - Debt service: Capital outlay: Police - - - Total expenditures 72,960 132,512 9,496 Excess (deficiency) of revenues over expenditures 192,267 50,391 1,383 OTHER FINANCING SOURCES (USES) Transfers out - (25,000) - Total other financing source (uses) - (25,000) - Net change in fund balances 192,267 25,391 1,383 Fund balances- beginning 283,481 39,915 2,114 Fund balances - ending $ 475,748 $ 65,306 $ 3,497 Town Council Page 22a of 393 Meeting Date: March 22, 2016 Crime Control and Total Nonmajor Court Technology Cout Security Prevention Recreation Programs Governmental Funds $ $ $ 169,906 $ $ 352,788 - 264,708 10,054 10,054 3,480 2,610 - - 6,090 - - 130 670 - - - - 10,879 3,480 2,610 170,036 10,054 645,189 - 72,960 5,921 - 5,921 - 13,645 - 13,645 - 9,471 18,967 - 132,512 - 115,872 - 115,872 5,921 - 129,517 9,471 359,877 (2,441) 2,610 40,519 583 285,312 (3,000) (28,000) (3,000) - (28,000) (2,441) (390) 40,519 583 257,312 23,960 22,293 93,746 2,812 468,321 $ 21,519 $ 21,903 $ 134,265 $ 3,395 $ 725,633 Town Council Page 229 of 393 Meeting Date: March 22, 2016 FIDICUARY FUND PUBLIC IMPROVEMENT DISTRICT (PID) NO. 1 DEBT SERVICE AGENCY FUND Accounts for bond proceeds, assessments and related debt associated with the issuance of bonds issued by the town as an agent for the Public Improvement District. Town Council Page 22@ of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCYFUND YEAR ENDED SEPTEMBER 30, 2015 Balance Balance September September ASSETS: 2014 ADDITIONS DEDUCTIONS 2015 Cash and cash equivalents $ 4,233,214 $ 4,146 $ 4,229,068 Total Assets $ 4,233,214 $ $ 4,146 $ 4,229,068 LIABILITIES: Due to debt holders $ 4,233,214 $ 4,146 $ 4,229,068 Total Liabilities $ 4,233,214 $ - $ 4,146 $ 4,229,068 Town Council Page 225 of 393 Meeting Date: March 22, 2016 DISCRETELY PRESENTED COMPONENT UNITS 4B ECONOMIC DEVELOPMENT FUND Accounts for the use of 4B economic development sales tax revenue. TAX INCREMENT REINVESTMENT ZONE #1 Accounts for the use of ad valorem tax revenue and sales tax revenue within the boundaries of the reinvestment zone. Town Council Page 22B of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS 4B ECONOMIC DEVELOPMENT FUND BALANCE SHEET SEPTEMBER 30, 2015 Assets Cash and cash equivalents Sales taxes receivable Inventory Total assets Liabilities Accounts Payable Interest Payable Total Liabilities Fund Balances Unassigned Total liabilities and fund balances $ 2,928,418 69,992 69,051 3,067,461 450 6,611 7,061 3,060,400 $ 3,067,461 Town Council Page 223 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS 4B ECONOMIC DEVELOPMENT FUND RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET POSITION SEPTEMBER 30, 2015 Total fund balances of 4B Economic Development Corporation Long term liabilities are not due and payable in the current period and, therefore are not reported in the governmental fund financial statements. This amount is the net effect of: Contractual Obligations Issuance Discounts Bond insurance on governmental long-term debt is capitalized and amortized over the life of the debt in the government -wide financial statements. Interest payable on long-term debt does not require the use of current financial resources; therefore, interest payable, other than that related to a new issuance, is not reported as liability in the governmental funds balance sheet. Net position of 4B Economic Development Corporation (2,690,000) 26,539 3,060,400 (2,663,461) 11,310 (1,724) $ 406,525 Town Council Page 224 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS 4B ECONOMIC DEVELOPMENT FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED SEPTEMBER 30, 2015 Revenues Sales taxes $ 365,764 Investment income 537 Total revenues 366,301 Expenditures: Economic Development 199,858 Interest and fiscal charges 400 Bond Issuance Cost 108,708 Total expenditures 308,966 Excess of revenues over expenditures 57,335 Other financing sources (uses): Issuance of long-term debt 2,690,000 Issuance discount (26,650) Total Other financing sources (uses) 2,663,350 Net change in fund balances 2,720,685 Fund Balances - beginning of year 339,715 Fund Balances - end of year $ 3,060,400 Town Council Page 229 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS 4B ECONOMIC DEVELOPMENT FUND RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2015 Net change in fund balances - 4B Economic Development Corporation Amounts reported in the statement of net position are different because: The issuance of long term debt provides current financial resources to governmental funds, while the repayment of principal consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. 2015 Certificates of obligation proceeds Discount on debt issues Governmental funds report the effect of premiums, discounts and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Amortization of bond discount Bond insurance associated with the issuance of governmental long-term debt is expensed when incurred in the fund financial statements and capitalized and amortized over the life of the debt in the government -wide financial statements. This amount is the net effect of unamortized insurance costs ($11,357) less current year amortization ($47). Certain expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Accrued interest Change in net position of 4B Economic Development Corporation (2,690,000) 26,650 2,720,685 (2,663,350) 11,310 (1,724) $ 66,810 Town Council Page 236 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS TAX INCREMENT REINVESTMENT ZONE #1 BALANCE SHEET SEPTEMBER 30, 2015 Assets Cash and cash equivalents Ad valorem taxes receivable Total assets Deferred Inflows of Resources Unavailable revenue -ad valorem taxes Total Deferred Inflows of Resources Fund Balances Unassigned Total deferred inflows of resources and fund balances $ 6,062 4,211 10,273 4,211 4,211 6,062 $ 10,273 Town Council Page 237 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS TAX INCREMENT REINVESTMENT ZONE #1 RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET POSITION SEPTEMBER 30, 2015 Total fund balances of Tax Increment Reinvestment Zone #1 Revenues earned but not available within sixty days of year-end are not recognized as revenue in the fund financial statements. 6,062 4,211 Net position of Tax Increment Reinvestment Zone #1 $ 10,273 Town Council Page 23a of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS TAX INCREMENT REINVESTMENT ZONE #1 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED SEPTEMBER 30, 2015 Revenues Property taxes Total revenues Net change in fund balances Fund Balances - beginning of year Fund Balances - end of year $ 6,062 6,062 mm" $ 6,062 Town Council Page 239 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS TAX INCREMENT REINVESTMENT ZONE #1 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED SEPTEMBER 30, 2015 Net change in fund balances - Tax Increment Reinvestment Zone #1 $ 6,062 Amounts reported in the statement of net position are different because: Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. Ad valorem taxes 4,211 Change in net position of Tax Increment Reinvestment Zone #1 $ 10,273 Town Council Page 28@ of 393 Meeting Date: March 22, 2016 STATISTICAL SECTION Town Council Page 235 of 393 Meeting Date: March 22, 2016 STATISTICAL SECTION This part of the Town of Trophy Club's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government's overall financial health. Contents Tables Financial Trends 1-4 These schedules contain trend information to help the reader understand how the government's financial performance and well-being have changed over time. Revenue Capacity 5-8 These schedules contain information to help the reader assess the government's most significant local revenue source, the property tax. Debt Capacity 9-11 These schedules present information to help the reader assess the affordability of the government's current levels of outstanding debt and the government's ability to issue additional debt in the future. Demographic and Economic Information 12-13 These schedules offer demographic and economic indicators to help the reader understand the environment within which the government's financial activities take place. Operating Information 14-15 These schedules contain service and infrastructure data to help the reader understand how the information in the government's financial report relates to the services the government provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. Town Council Page 23B of 393 Meeting Date: March 22, 2016 w m r r r r r r 0 0 N o n c r r r r r r y v s 0 O N N O ryry ryry p O U O Z N x N x v h s T F Cl) L Qr O O XZ Z w w D P P P P P P y ¢ T Lv�_ �z O OAU m a U m UOwLL amvcn h Y Oz - mo Y'°� �h Ya �h v WO H w hv�y LLZQH (� 0 LU h o '5 U OWQUZ vzYaYaYaYaYaYaYaYaY� �zYaY� 5 5 zYaYaYaYaYaYaYaYrY v H Z J a v F w F F z T m O) m O F9 N N O) (6 d N w J m a Cl)''v / z a � X z mZ O HDU (� 0 W LL a>jJ 0 aWa� z� Wz -mo — LL LL V% z Q H 0 w D 0 ZaW0z OVJa� T m 0) m O F9 N N O) (6 IL _ c y y L L = L Y y O a L a a o v3 ri fn o V3 r O O m p v3 V3 � Vl x N O P N O� O O P M N O M x 0 D` vi ^ v3 rn h N h x r x 7 0 O a 411 O a O V3 a v3 V3 a` O O a a` N vi vi v3 V3 ^ M V1 V1 v3 V3 V3 V3 P n n N P P v3 O V3 O N v3 V3 T m 0) m O F9 N N O) (6 IL _ c y y L L = L Y y O a L a a o r T m 0) m O F9 N N O) (6 IL m 0) m 0 F9 N N (6 d W Z 04 w J v3 V3 V3 V3 V3 V3 n N � O� � N L v3 V3 V3 V3 V3 V3 CJ V3 V3 v3 V3 V3 vii M PP V3 N N n � p 0 13� ' ' ' N � V1 m Vt Vt v3 V3 V3 V3 V3 V3 Vl Vl O O m O� 7 m vi v3 V3 V3 V3 V3 EA � 9 v3 V3 V3 V3 V3 V3 � � T � 9 O L= V3 V3 V3 V3 V3 V3 N W V3 V3 V3 V3 V3 V3 tq Q � � Cl) Z a� H Z O z a m P: d = UWlL 0 �0 awvCl)EL d 9 JWa.2 ° z LL Z ee 3 3 3 3 W 00LU�0 y e e�raN� z��e 3 �mmm Z F Z � a G � .� � tq r U .: ° .: _ •L � .� •L' F. F F F a Cf) _ G r R OVJ a �� z o ro F o F a FF �oroF z m 0) m 0 F9 N N (6 d TOWN OF TROPHY CLUB, TEXAS FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) General Fund Nonspendable for prepaids $ Assigned for capital expenditures Commtted for Police Unassigned Reserved Unreserved 2006 122,236 1,005,073 2007 71,195 1,335,796 2008 97,355 1,830,233 2009 56.968 Total general fund $ 1,127,309 $ 1,406,991 $ 1,927,588 $ 2,067,837 All Other Governmental Funds Restricted for: Debt Service - Capital Projects - - - - Tourism - - - - Street Maintenance - - - - Town anniversary - - - - Water Services - - - - Court - - - - Crime Control and Prevention - - - - Committed for: Recreation programs - - - - Unassigned - - - - Reserved for: Debt service 13,326 74,060 152,253 63,305 Prepaid items - - - - Encumbrances - - - - Capital projects funds - - - 3,750,206 Unreserved, reported in: Debt service - - - - Special revenue funds 246 (1,531) 18,607 8,231 Capital projects funds 80 3,065,681 10,193,492 - Total all other governmental funds $ 13,652 $ 3,138,210 $ 10,364,352 $ 3,821,742 Source: Town audited financial records (1) The Town implemented the GASB 54 during fiscal year ended September 30, 2011. Town Council Page 296 of 393 Meeting Date: March 22, 2016 TABLE 3 Town Council Page 297 of 393 Meeting Date: March 22, 2016 2010 2011 2012 2013 2014 2015 $ - $ 2,620 $ 796 $ 796 $ 796 $ 1,816 - 228,138 228,138 228,138 228,138 228,138 - - - - - 200,000 - 2,412,034 2,902,168 2,398,330 2,816,087 3,261,235 57,486 - - - - 2,056,334 - - - - $ 2,113,820 $ 2,642,792 $ 3,131,102 $ 2,627,264 $ 3,045,021 $ 3,691,189 $ - $ 85,388 $ 94,267 $ 119,722 $ 118,092 $ 118,542 - 1,599,988 996,425 2,065,759 4,505,273 1,694,546 - 1,890 1,321 87,225 283,481 475,748 - 34,750 75,999 46,700 39,915 65,306 - 2,114 2,114 2,114 2,114 3,497 - 12,788 - - - - - - 49,962 60,927 46,253 43,422 - - - 23,007 93,746 134,265 - - - - 2,812 3,395 - (26,477) (257,350) (11,517) (6,333) (6,327) 83,067 - - - - - 1,567 - - - - - 48,000 - - - - - 6,709,402 - - - - - 151,970 - - - - - $ 6,994,006 $ 1,710,441 $ 962,738 $ 2,393,937 $ 5,085,353 $ 2,532,394 Town Council Page 297 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS CHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) (UNAUDITED) Source: Town audited financial records Town Council Page 29a of 393 Meeting Date: March 22, 2016 2005 2006 2007 2008 2009 Revenues Taxes Ad valorem taxes $ 2,525,331 $ 2,627,333 $ 2,903,193 $ 3,219,061 $ 3,623,124 Sales and mixed beverage taxes 347,716 430,950 605,776 608,218 588,362 Franchise taxes 400,759 444,095 447,956 481,459 546,271 Hotel/motel - - - 25,705 17,069 Licenses, permits & fees 331,218 207,539 215,251 376,628 631,895 Inter -governmental 1,084,687 1,173,462 1,104,134 1,232,346 235,715 Charges for services 304,499 320,926 570,063 776,088 794,185 Fines 88,950 138,801 99,541 106,092 140,553 Contributions - - - 27,415,006 3,736,920 Investment Income 80,814 91,439 176,939 465,064 85,800 Grant revenue - - - 361,504 50,191 Miscellaneous 128,964 159,412 207,719 659,254 178,594 Total revenues 5,292,938 5,593,957 6,330,572 35,726,425 10,628,679 Expenditures Current: General government 1,247,417 1,034,432 1,091,305 1,458,474 1,523,604 Public safety 2,310,747 2,415,056 2,360,669 3,082,797 1,944,643 Highways & streets 10,195 66,750 - 593,444 791,304 Community development 419,919 847,830 871,553 317,973 265,162 Water and sewer - - - - - Culture & recreation 1,025,036 1,057,322 1,229,661 1,296,752 1,230,193 Debt Service: Principal 280,000 290,000 305,000 447,000 515,000 Interest 266,701 250,897 291,924 460,741 389,921 Other charges - - - 2,078,496 - Capital Outlay 736,589 820,629 629,681 14,078,557 10,394,523 Total expenditures 6,296,604 6,782,916 6,779,793 23,814,234 17,054,350 Excess of revenues over (under) expenditures (1,003,666) (1,188,959) (449,221) 11,912,191 (6,425,671) OTHER FINANCING SOURCES (USES) Proceeds from capital lease obligation 72,743 21,544 119,461 256,836 23,310 Proceeds from contractual obligations - - 474,000 - - Proceeds of bank loan - - - - - Proceeds from bonds 688,000 3,260,000 Premium on bonds - - - - - Payment to refunded bond escrow agent - - - - - Transfer from other funds 129,146 60,002 123,280 104,700 Transfer to other funds (129,146) - (60,002) (4,545,568) (104,700) Total other financ ing sources (us es) 760,743 21,544 3,853,461 (4,165,452) 23,310 NET CHANGE IN FUND BALANCES $ (242,923) $ (1,167,415) $ 3,404,240 $ 7,746,739 $ (6,402,361) Debt service as a percentage of noncapital 9.83% 9.079' 9.719' 9.32% 13.59 expenditures Source: Town audited financial records Town Council Page 29a of 393 Meeting Date: March 22, 2016 TABLE 4 2010 2011 2012 2013 2014 2015 $ 3,890,927 $ 4,457,829 $ 4,916,886 $ 5,330,778 $ 5,908,764 $ 6,712,712 674,131 631,561 754,105 781,054 965,969 1,104,298 519,959 608,806 693,722 718,952 772,621 811,052 17,685 22,644 20,543 108,170 235,796 264,708 719,333 798,520 1,128,234 968,285 904,251 697,378 237,756 375,749 342,894 888,896 133,004 326,195 868,571 1,140,556 670,186 592,146 611,781 293,011 120,151 167,461 157,143 171,579 126,111 580,648 709,251 265,426 322,536 1,472 - - 17,634 15,162 7,983 7,193 4,974 10,921 171,698 318,954 1,400,252 490,850 61,383 147,691 126,949 335,796 82,057 388,894 485,380 99,872 8,074,045 9,138,464 10,496,541 10,448,269 10,210,034 11,048,486 1,722,229 1,763,048 1,968,287 1,844,939 1,947,650 2,273,447 2,169,477 2,237,263 2,408,103 2,905,923 2,918,484 2,896,632 568,619 811,854 2,017,548 1,067,962 517,964 516,035 344,278 189,425 481,473 576,306 587,760 479,477 - 617,001 92 - - - 1,393,751 1,523,133 1,659,656 1,491,496 1,853,811 1,799,204 540,000 803,000 885,000 2,294,000 998,000 1,088,000 371,721 551,955 475,266 456,417 398,872 432,079 82,245 74,324 21,200 29,367 75,100 42,736 3,223,478 5,390,630 1,403,691 237,936 885,436 3,466,307 10,415,798 13,961,633 11,320,316 10,904,346 10,183,077 12,993,917 (2,341,753) (4,823,169) (823,775) (456,077) 26,957 (1,945,431) 5,560,000 2,500,000 2,790,000 500,000 1,300,000 600,000 2,030,000 118,904 33,794 50,329 - (2,825,503) - - - (2,026,710) 276,317 185,835 191,878 876,553 55,741 63,350 (276,317) (110,016) (127,496) (826,909) (27,134) (28,000) 5,560,000 159,220 564,382 1,383,438 3,178,936 38,640 $ 3,218,247 S (4,663,949) S (259,393) $ 927,361 S 3,205,893 S (1,906,791) 12.68% 15.81% 13.72% 25.79% 15.02% 15.95% Town Council Page 299 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS ASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS (UNAUDITED) Fiscal Year LVVO 2007 2008 2009* 2010 2011 2012 2013 2014 2015 Estimated Market Value Real Property 557,098,576 669,790,841 728,292,523 802,085,464 861,983,993 901,333,893 971,822,347 1,068,605,127 1,245,012,755 1,422,379,420 Non Real Property 20,565,996 15,603,238 31,439,675 30,781,322 28,133,834 24,792,616 23,862,338 24,460,719 25,845,178 20,304,259 Less: Tax Exempt Property 14,477,096 18,941,759 30,732,229 43,426,286 49,316,322 52,794,045 54,212,507 59,911,204 60,160,746 64,382,412 Total Taxable Assessed Value 563,187,476 666,452,320 728,999,969 789,440,500 840,801,505 873,332,464 941,472,178 1,033,154,642 1,210,697,187 1,378,301,267 Source: Denton & Tarrant County Central Appraisal District Certified Roll Note: Total Taxable Assessed Value is not adjusted for tax ceilings. * Tarrant County inlcuded beginning in FY 2009 (Tax year 2008) TABLE 5 Total Direct Tax Rate 0.43051 0.43051 0.43051 0.45551 0.47000 0.51500 0.53000 0.51854 0.49930 0.49000 Town Council Page 29gi of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB Town Council Page M of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS DIRECT AND OVERLAPPING PROPERTY TAX RATES (PER $100 OF ASSESSED VALUE) LAST TEN FISCAL YEARS (UNAUDITED) Town of Trophy Club Fiscal Operating Debt Service Total City Northwest Trophy Club Trophy Club Year Mileage Mileage Mileage ISD MUD #1 MUD #2 2006 0.359630 0.070880 0.430510 1.819300 0.280000 0.349000 2007 0.367230 0.063280 0.430510 1.665000 0.250000 0.299000 2008 0.351040 0.079470 0.430510 1.335050 0.230000 0.279230 2009 0.374310 0.081200 0.455510 1.335000 0.225000 0.264230 2010 0.388380 0.081620 0.470000 1.355000 0.205000 0.205000 2011 0.397220 0.117780 0.515000 1.375000 0.195000 - 2012 0.415013 0.114987 0.530000 1.375000 0.175000 - 2013 0.403543 0.115000 0.518543 1.375000 0.133390 - 2014 0.384300 0.115000 0.499300 1.452500 0.133390 - 2015 0.380000 0.110000 0.490000 1.452500 0.133390 - Source: Denton & Tarrant County Appraisal Districts Denton County 0.246480 0.231920 0.235890 0.235770 0.249800 0.273900 0.277357 0.282867 0.284914 0.272200 Town Council Page 29B of 393 Meeting Date: March 22, 2016 TABLE 6 Overlapping Rates Total Tarrant Tarrant Total Total Direct & Trophy Club Tarrant County County MUD #1 MUD #2 Overlapping PID #1 ESD County College Hospital Mileage Mileage Rates - - - - $ 2.847170 $ 2.845290 $ 3.125290 - - - - $ 2.640710 $ 2.626430 $ 2.876430 - - - - $ 2.310920 $ 2.280680 $ 2.510680 - 0.264000 0.137960 0.227897 $ 2.734440 $ 2.920367 $ 3.145367 0.109140 0.264000 0.137670 0.227897 $ 2.872230 $ 3.018507 $ 3.223507 0.109250 0.264000 0.137640 0.227897 $ 2.987570 N/A $ 3.097687 0.109250 0.264000 0.148970 0.227897 $ 2.994564 N/A $ 3.107474 0.104000 0.264000 0.149500 0.227897 $ 2.942300 N/A $ 3.055197 0.087380 0.264000 0.149500 0.227897 $ 2.985984 N/A $ 3.098881 0.077270 0.264000 0.149500 0.227897 $ 2.948860 N/A $ 3.066757 Town Council Page 293 of 393 Meeting Date: March 22, 2016 r - w J m H TA TF J a w w Cl) >- W LU W Cl)Z Qaz Xao mHQ r J r w W J Q Owl �a�o LLa�� Oa_Wp ZULU Z Q Z �a0D v Q) H v � o H 0 0 N Q) 7� 4 W � ro H � o Q) v � x H v ;l Q) o H Ln o � r r o 0 0 0 0 0 0 0 rI N cn It m z N xcl, 00 LO 00 ll�ci 0 C ci 00 m .4 0 cu v u .4 T m rn m 0 N rn (6 d omo��oa��oo N Q) y m O d; cc H LO 00 ll�ci 0 C ci 00 m .4 0 cu v u .4 T m rn m 0 N rn (6 d Z O H U W J J O c/) U Xp W Z H Q m W J i Q UJLLJ >- = X J (L U W�-p H W LL W iLOZH OJWp Cl)Q Z 00te? v rl O O O O O O O O O O O\D � 0 NO \D O O O v u v 0 �d;LOrnLrnOm n rn o Ori n Lr rn 00 61\ dt \10 \10 m dt It 61\ O 00 \O n OO ll� OO N OO L \ N m Cc) m Cc) dt �t Lo Lo \,O �t m m L" \�o m I L" LO 00� \D rn rn 00 LO� 6� gyri c0 gyri cl-) N 61\ L" � N m N m N N r-� It v w 6,\ CT 6,\ N N U) I-, U) C),\ � GD GD a1 GD � � a1 a1 a1 a1 � a1 a1 a1 a1 a1 a1 a1 a1 a1 a1 v u v 0 �O GO GO 6,\ N 61\ O M N N di �O 61\ 61\ 61\ O O 61\ L\ M N LO O LO OO T-� LO \O dt OO It L" O1 LO \,o N N m m '+ L" LO 00 r-� \O LO OD dt 00 N 00 \O NmmmmI+I+U)U)\10 61\ N dt O \,O 61\ m oa�I+O�\10mrrnm �O GO 61\ N O 61\ L" GO 6� \10 \10 dt LO O \10 GO �O LO m dt GO N 61\ \10 N m m m m It It U) U) \10 �OL�coa�o�Nmd+� 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N m rn c� 0 a� rn m a w a m m w w XO w HO m z w moa J dj U w0Cf)p �Lw LLOz�- OU)wp z0�5 oaaz . . . . . . . . . . t W Q) t Q) t v V a cc rn 00 o vN O c0 N 6� c0 c0 +�+ 1 i -o N d! N Q) V v v Q) w P-4 o N O v � t � rl� rl� � 0 CQ) O c� � O O ori 6� c0 c0 cri N N N d� cri f=- N N N 6� d� c0 N 6� . . . . . . . . . . t W Q) t Q) t v V a v 0 0 0 0 0 0 0 0 0 0 T (1) rn 2 0 a� rn m IL cc rn 00 c � C � M d� Q) v O V N O v � t � rl� rl� � 0 CQ) O c� � O O v 0 0 0 0 0 0 0 0 0 0 T (1) rn 2 0 a� rn m IL 00 Q) N L' N O t v rl� rl� C C 0 CQ) Va c� � O •.+ O 6� N N N 6� d� c0 N 6� V O v 0 0 0 0 0 0 0 0 0 0 T (1) rn 2 0 a� rn m IL rl� rl� C C 0 CQ) c� � O v 0 0 0 0 0 0 0 0 0 0 T (1) rn 2 0 a� rn m IL TOWN OF TROPHY CLUB, TEXAS RATIOS OF GENERAL BONDED DEBT OUTSTANDING LAST TEN FISCAL YEARS (UNAUDITED) General Obligation Fiscal Year Bonds 2006 $ 2007 2008 2009 2010 2011 2012 2013 2014 2015 a Property values are from table 5. b Populations are from table 12. 5,180,000 8,135,000 7,755,000 7,310,000 12,400,000 11,833,750 11,505,149 9,464,076 9,085,567 8,344,695 Certificates of Obligation $ 590,000 989,000 922,000 852,000 782,000 709,000 634,000 1,698,419 4,212,132 4,029,431 Percentage of Actual Taxable Value of Propertya 1.02% 1.37% 1.19% 1.03% 1.57% 1.44% 1.29% 1.08% 1.10% 0.90% TABLE 10 Per Capita $ 749 1,175 1,152 1,074 1,607 1,528 1,348 1,063 1,108 952 Town Council Page 297 of 393 Meeting Date: March 22, 2016 Q w x W ,yn LO ' T CO d N Da C) c) W a>CO OOw^ �p�p � Z LU 0 LU Cf) �LL D w0Q Z 025 Q Q = T m rn 2 0 m IL IL U 0 0 0 0 V O LO GO CSO d\ O ++ y C .F.I GO O\ O\ O\ ONft ~ Cd � N N ON 011, c� e� d � LO c� d Q O cl� N 00 ON Lr - - C O O T m rn 2 0 m IL IL U 0 0 0 0 •~ ~ � ON � � 00 O c� � Lr ON Lr - - C N O T m rn 2 0 m IL IL U 0 0 0 0 4-1 C.7 Q cn T m rn 2 0 m IL IL U 0 0 0 0 TOWN OF TROPHY CLUB, TEXAS DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN CALENDAR YEARS (UNAUDITED) TABLE 12 Sources: a Estimated population using residential water connections b United States Census Bureau Town Council Page 299 of 393 Meeting Date: March 22, 2016 Median Estimated Total Household Total Personal Year Populations Householdsa Income Income 2006 7,703 2,824 92,492 261,197,408 2007 7,763 2,850 92,492 263,602,200 2008 7,531 2,289 92,492 211,714,188 2009 7,600 2,763 92,492 255,555,396 2010 8,204 2,930 92,492 271,001,560 2011 8,210 3,179 107,150 340,629,850 2012 9,005 3,395 118,595 402,630,025 2013 10,500 3,750 122,539 459,521,250 2014 12,000 4,145 124,593 516,437,985 2015 13,000 4,556 127,391 580,393,396 Sources: a Estimated population using residential water connections b United States Census Bureau Town Council Page 299 of 393 Meeting Date: March 22, 2016 0 O1' 0Q1 m O d� L, cc 6N N W W d� OLr) O N O O �O m N 10 N r -i r -i r -i ON it E" p., W `n N O O N m-� N N W W Lr) v 10 O ON x 10 D N W Q) � W 0 w O O O m m N m m a+ N v o � a. w u U) U � U o ro U u C �a) t g aU U ro U < U C � 3 w o H o p ro 0 zC� T Q u Q U O � p cq U u a U w U) ° o U) u C� w ac �� Q) � W 0 w O O O m m N m m a+ N v o � a. w u U) U � U o ro U u C �a) t g aU U ro U < U C � 3 w o H o p ro 0 zC� T LG O w a z O U z D LL m W W O (L m W Cl) �— Qz x W M �-Z dw Cl) >>Q >-('>- _ Q a U 00�0 LL�Z� Opwp Z J H Q J Cl) Z � L=L J =) T m rn 2 0 a� m m IL CD 0 � Lr) rq O w C7 ¢ w cn w U H N O O � O N O N CDo CD o 0 0 0 o N OUJ O O O CD N �q N N ON O 0 O O N O O O N N � v CD o o m GrW O 6N 0 N O O N L1) cq O 6N 6N Ln O N L1) N � O O N O N N 10 o o O N d N T m rn 2 0 a� m m IL 0 � w C7 ¢ w cn w U H T m rn 2 0 a� m m IL TOWN OF TROPHY CLUB, TEXAS OPERATING INDICATORS BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS (UNAUDITED) Function 2006 2007 2008 2009 Public Safety Police Number of stations 1 1 1 1 Number of police personnel 15 15 15 15 Number of arrests 82 81 152 121 Number of traffic stops 2,379 2,346 2,939 3,608 Fire Number of stations 1 1 1 1 Number of fire personnel 14 14 14 14 Number of calls answered 633 608 597 689 Developmental Miles of streets a N/A 31 34 36 Cultural/Recreational Changes Parks 6 5 8 8 Park acreage 916 907 1,037 1,037 Source: Departmental records Town Council Page 29Mof 393 Meeting Date: March 22, 2016 TABLE 15 2010 2011 2012 2013 2014 2015 1 1 1 1 1 1 16 17 15 18 23 25 125 128 102 101 82 125 2,696 2,821 2,602 2,443 2,004 2,912 1 1 1 1 1 1 14 14 14 14 15 15 651 741 845 945 907 868 39 42 43 43 43 43 8 7 6 6 6 6 1,037 1,037 1,039 1,039 1,039 1,039 Town Council Page 219Mof 393 Meeting Date: March 22, 2016 we ave rte: To the Members of the Town Council and Town Manager Town of Trophy Club Trophy Club, Texas We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, the discretely presented component units, each major fund, and the aggregate remaining fund information of Town of Trophy Club, Texas, as of and for the year ended September 30, 2015, and the related notes to the financial statements, which collectively comprise Town of Trophy Club's basic financial statements, and have issued our report thereon dated March 11, 2016. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered Town of Trophy Club's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Town of Trophy Club's internal control. Accordingly, we do not express an opinion on the effectiveness of Town of Trophy Club's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether Town of Trophy Club's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. AN INDEPENDENT MEMBER OF WEAVER AND TIDLNELL, L.L P. BAKER TILLY INTERNATIONAL CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS 12221 MERIT DRIVE. SUITE 1400. DALLAS. Tx 75251 P- 972.490.1970 F 972.702.8321 Town Council Page 258 of 393 Meeting Date: March 22, 2016 Town of Trophy Club Page 2 However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Ind alcW �-�P Z i� WEAVER AND TIDWELL, L.L.P. Dallas, Texas March 11, 2016 Town Council Page 259 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-144-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding Trophy Club Drive at Marshall Creek for road improvements and bridge; receive a presentation from Teague Nall & Perkins; discussion of same. Attachments: Date Ver. Action By Action Result Consider and take appropriate action regarding Trophy Club Drive at Marshall Creek for road improvements and bridge; receive a presentation from Teague Nall & Perkins; discussion of same. Town Council Page 260 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-160-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/14/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a preliminary plat for Trophy Club Town Center Addition containing 26.4 acres located within the PD 30 zoning district between State Highway 114, Trophy Club Drive and Indian Creek Drive, Case PP -15-029. Attachments: Staff Report - Preliminary Plat PP-15-029.pdf Exhibit A - Preliminary Plat Submittal Package.odf Exhibit B - PD 30 Regulations.odf Exhibit C - Approved Preliminary Site Plan.odf Exhibit D - Location and Zoning Maos.0f Date Ver. Action By Action Result Consider and take appropriate action regarding a preliminary plat for Trophy Club Town Center Addition containing 26.4 acres located within the PD 30 zoning district between State Highway 114, Trophy Club Drive and Indian Creek Drive, Case PP -15-029. Town Council Page 261 of 393 Meeting Date: March 22, 2016 TOWN OF T C C, TROPHY CLUB 100 Municipal Drive •Trophy Club, Texas 76262 To: Mayor and Town Council From: Ron Ruthven, Town Planner CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: Preliminary Plat - Case #PP -15-029 Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding a preliminary plat for Trophy Club Town Center Addition containing 26.4 acres located within the PD 30 zoning district between State Highway 114, Trophy Club Drive and Indian Creek Drive, Case PP -15-029. Request: Bury-DFW, Inc., on behalf of property owner and developer JSB Properties, LP, is requesting approval of a preliminary plat of 26.4 acres in order to develop the property for a mix of retail, office and residential uses. Current Conditions And Zoning: The subject property contains 26.4 acres and is not platted. There is an existing 6,942 square foot office building located on the subject property at 100 Indian Creek Drive (the south corner of Indian Creek Drive and Trophy Club Drive). The remainder of the subject property is undeveloped. The subject property is zoned Planned Development District (PD) 30. A copy of the PD 30 regulations and preliminary site plan are attached. According to the approved preliminary site plan included with the PD 30 regulations, the following development details are approved as indicated and laid out: • A maximum of 157,216 square feet of retail, • A maximum of 228,800 square feet of office; • A maximum of 290 multifamily residential units; • A maximum of 30 townhome residential units; • A maximum of 200 hotel rooms, • A maximum of 20,000 square feet of convention space The PD 30 regulations do not contain any specific platting standards or regulations. Therefore, the requirements for preliminary plats contained in the Code of Ordinances apply to this plat. Page 1 of 3 Town Council Page 262 of 393 Meeting Date: March 22, 2016 Platting Procedure: Approval of a preliminary and final plat is required for the subject property given that it is not platted. According to Chapter 10 -Subdivision Rules and Regulations in the Code of Ordinances, preliminary plats and final plats must be considered separately. Therefore, the final plat will follow on a separate agenda. Upon approval by the Planning & Zoning Commission, the preliminary plat will then be forwarded to the Town Council for final approval. Preliminary Plat Requirements: Unlike the final plat, preliminary plats are not required to be filed with the County Clerk. The purpose of the preliminary plat is to establish the general layout of the subdivision. The advantage of this process to an applicant is the development of a subdivision layout, without the expense of preparing final construction documents. The final plat must be in substantial conformance and generally consistent with the approved Preliminary Plat. However, minor deviations, as well as changes or additional information related to final engineering constitute acceptable changes from the preliminary plat to the final plat. Plat Phasing: The attached phasing plan provided by the applicant indicates the property will be platted in five phases. All final plats must conform to the phasing plan with any changes to phasing requiring an amended preliminary plat. Attachments Included With The Preliminary Plat: 1. Sheet 1 and 2: Preliminary Plat (2 pages) 2. Sheet 3: Phasing Plan 3. Sheet 4: Preliminary Site Plan 4. Sheet 5: Preliminary Water Exhibit 5. Sheet 6: Preliminary Sewer Exhibit In terms of the Commission's consideration of this item, sheets 1 and 2 are the actual preliminary plat documents. The other sheets are provided for informational purposes only and are not part of the actual preliminary plat. Planning And Zoning Commission Recommendation: The Planning and Zoning Commission considered this item on March 10, 2016. The Commission voted to approve this item (6-0) subject to the following conditions: (1) That the Town home lots be redesigned to conform to the PD, specifically 20 foot wide; (2) That property lines come off of road and not in the centerline; (3) That common areas in the circulation zone be individually identified with common area lots; (4) That the metes and bounds property description conform to the PD zoning description, (5) That all building lots be located outside of the flood plain. The subdivision regulations state that the conditions attached to the preliminary plat shall be met upon filing of the final plat. Page 2 of 3 Town Council Page 263 of 393 Meeting Date: March 22, 2016 Staff Review And Recommendation: The preliminary plat satisfies the requirements of the Code of Ordinances and the PD 30 regulations. This plat requires final approval by the Town Council. Staff recommends approval. Attachments: • Exhibit A — Preliminary Plat Submittal Package • Exhibit B — PD 30 Regulations • Exhibit C —Approved Preliminary Site Plan (Color) • Exhibit D — Location and Zoning Maps Page 3 of 3 Town Council Page 264 of 393 Meeting Date: March 22, 2016 Ell X W T m rn m 6 LO N N 0) �- T m rn m 6 LO N N 0) a T m rn m 6 LO N N 0) Ell �!�l=.SsW s �- - g\\✓�� C D+ - � seta :t�� \� --- ��o? - - — 9M •`s` ., i �; �� Nw, j _ — %',� �`` � __ --_, s�-�J-once ��=��_. - `se"� ///"kap ✓ m¢w`R�y� maw" \I J 15 R n ig iAmei m �xR ,�� p SRR;' x jI ISR3tl t F R. Itg! „+R �� to II !�§ is 1�'s esslsl=s`1-9 -2 189 11 A II3 II II II Iq lag G' II P§ ia§a sale LLI� .. a �, J F O .j" /1\� '..�.. � II o'o " 1 Illi I. HU Yd / 1 1 1 1 1 �1 \ -1 Y .... ... .... rr �... m U a ¢ z Z pNoz -_- M-_--;-- a U p O �xal H F d o o�.G / IN a � mm � _3Af O8fll7 AHdONl w' - I� m � IIw � � W � ;H (L Z -z M -0 w 0c[ c) ..._ ... - III I �I mo Ma ;,fid TI �' mN moa oo� .cTin _ II / IN a � mm � _3Af O8fll7 AHdONl �= I� m � IIw � T m rn c� O N N rn m d Ell N`dld SbX31 `on -lo .1HdO nnla atlN ,3ad ONIS`dHd NOiiomj1SNOO b31N30 NMOL 8f110 .1Hd02Jl a gmm ��m gm=6' Q r \6��✓S Q �� o W w , =W �� ong so O mood; 1 0J mho; A W P ).., "OPO N U aoo N p CL `\W Oma 3/l0LLI 0 Ell SVX3J`smo AHdO?JJ w A inoAv� 31IS Al JVNINI�3?Jd n ad„„„,,,a, ?J3J N30 NMOL 8f1�o l.HdO?JJ a 0 a �ryo w o N o oow- KQ K wo p h. a�� YG H J 8'w H U om�m r cyia o g he VE! g� O m oodG Ole 0) O 00 N N O) (6 d 00 � F U q ° OEM, dao, ^$ �O z > � s3 sm Baa e 0) O 00 N N O) (6 d Ell _ 1181HX3 sVX31 `on -lo AHdMji w atlN ,3ad 2131VMA. JVNINM� Jd 2J31N30 NMOL on-lo.1Hd02J1 a w�WT��a�e O�� /-9 N y U� Om i Om _ Ell _ 1181HX3 SVX31 `on -lo AHdMji w atlN ,3ad 213M3S A. JVNINM� Jd 2J31N30 NMOL on-lo.1Hd02J1 a Ua m \Wg a -9 a �ooJco p p moan; N co OJ y UM �E OM s� Om Oi Exhibit B March 3, 2014 Page 11 EXHIBIT `B" PLANNED DEVELOPMENT DISTRICT DEVELOPMENT STANDARDS THE BECK PROPERTY STATE HIGHWAY 114 AND TROPHY CLUB DRIVE 26.354 ACRES C. MEDLIN SURVEY ABSTRACT NO. 283 TROPHY CLUB, TEXAS Town Council Page 271 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 2 CONTENTS L GENERAL A. Purpose B. Applicability C. Concurrent Compliance D. Definitions E. Photographs II. DEVELOPMENT STANDARDS A. Permitted Uses B. Site Development C. Streetscape Standards D. Design Standards E. Non -Residential Building Design Guidelines F. Urban Residential Guidelines G. Parking Guidelines H. Signage, Clock Tower and Miscellaneous I. Lighting III. PROCEDURES A. Summary of the Process B. Concept Plan C. Preliminary Site Plan D. Site Plan E. Facade Elevations F. Process for Minor Modifications to the Concept Plan, Preliminary Site, Site Plan and Facade Elevations IV. EXHIBITS Exhibit A — Trophy Club Drive Non -Residential Frontages Exhibit Al — Parallel Parking/Valet Option — Trophy Club Drive Exhibit A2 — State Highway 114 and Indian Creek Drive Non Residential Frontages Exhibit A3 — Parallel Parking/Valet Option — SH 114 and Indian Creek Drive Exhibit A4 — State Highway 114, Trophy Club Drive Non -Residential Frontages Exhibit A5 — Trophy Club Drive and Indian Creek Drive Non -Residential Frontages Exhibit B and B 1 — Secondary Street for Non -Residential Frontages Exhibit C and C 1 —Private or Mews Street Exhibit D — Serviceway Exhibit E — Visual Orientation Exhibit F — Bridge Configurations Between Buildings Exhibit G — Utilities Placement Exhibit H — Concept Plan Exhibit I — Preliminary Site Plan Town Council Page 272 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 3 I. GENERAL CONDITIONS FOR MIXED-USE ZONING A. PURPOSE. PD -30 is intended to be a high quality focal point of the community. This is achieved by promoting an efficient, homogeneous, compact land use pattern; encouraging pedestrian activity; reducing the reliance on private automobiles within the district; promoting a functional and attractive community through the use of urban design principles; and allowing the developer flexibility in land use and site design. PD -30 is to be an area with a mixture of moderately intense uses that are developed over an identifiable core. Buildings are close to and oriented toward the street. There is a connected street pattern, shared parking, and pedestrian amenities. B. APPLICABILITY. This ordinance shall establish site, building, and use standards for development within the following legally described property (the "Property"): Being a 26.354 Acre Overall Site in the C. Medlin Survey, Abstract No. 823, Town of Trophy Club in Denton County, Texas. The Site is bounded to the South by State Highway 114, to the West by Trophy Club Drive, to the North by Indian Creek Drive and to the East by Urban Residential Development "Lake Forest Village, Phase IIP'. C. CONCURRENT COMPLIANCE. This ordinance shall apply to all development within the PD -30 boundaries. Except as otherwise set forth herein, all regulations, development standards and procedures of the Town shall apply to development within PD -30. The zoning ordinance of the Town, as amended, shall remain in full force and effect, save and except as amended by this ordinance. In the event of a conflict between any provision in this ordinance including, but not limited to, any regulation, development standard or procedure, with any provision in a Town ordinance or resolution, the provisions in this Ordinance shall control. For purposes of the development standards set forth in this ordinance, the entire Property is considered one lot. D. DEFINITIONS. In addition to Definitions in Chapter 13, Article 11 of the Town of Trophy Club Zoning Ordinance, the following terms shall have the corresponding interpretations and meanings: 1. "Adult Active Living" shall mean an Urban Residential facility intended for retirees and senior citizens. Town Council Page 273 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 14 2. "Building Design" shall mean the orientation, design and development elements set forth in the Exhibits, illustrations, and images in this Ordinance. 3. "Building Line" shall mean the nearest location of a structure measured from the respective right-of-way, street easement or property line. 4. "Building Line -of -Vision Plane" shall mean a plane by which maximum height is established taking into consideration line -of -vision from the Indian Creek Drive and Trophy Club Drive. 5. "Circulation Zone" shall mean the pedestrian maneuvering areas set forth in the Exhibits. 6. "Concept Plan" shall mean a general plan for development within the Property that identifies land uses, ingress/egress, and densities for development. 7. "Encroachment" means any structural or non-structural element such as a sign, awning, canopy, terrace, or balcony that breaks the plane of a vertical or horizontal regulatory limit, extending into a Setback, into the Public R.O.W, or above a height limit. 8. "Facade Elevations" shall mean the elevations of structures to be constructed on the Property. 9. "Floor Area Ratio" shall mean the ratio of all enclosed building areas divided by the total area of the Property. 10. "Full Service Restaurant" shall mean a restaurant that provides food services to patrons who order and are served (i.e. waiter/waitress service) while seated indoors or outdoors and pay after eating. They may provide this service in combination with selling alcoholic beverages, providing takeout services, or presenting live non -theatrical entertainment. 11. "Garden Apartments" shall mean stand-alone, low density, two-story Urban Residential buildings with the following characteristics: lack of functionality as a component of (in terms of layout, appearance, etc.), any larger planned grouping of buildings; low density; lack of pedestrian circulation, active street -life, or a larger sense of community beyond that of the individual complex itself, no integrated mixed uses; lack of building amenities and site enhancements; and contain all surface parking. 12. "Hardscape" shall mean the impervious areas within a development that are used for streets, drives, sidewalks, walkways, retaining walls, trails, and other similar features. Town Council Page 274 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 5 13. "Hotel (full-service)" shall mean a building with habitable rooms or suites which are reserved for temporary lodging for guests who rent rooms or suites on a daily basis, and with: i. A lobby for public reception and check-in; ii. A minimum area of 300 square feet in each guest room; iii. On-site staff required seven (7) days a week, twenty-four (24) hours per day; iv. A minimum of five thousand (5,000) square feet of meeting or conference room space; V. No fewer than 150 rooms; and vi. A full service restaurant (exception by SUP). 14. "Lot Coverage" shall mean the area of each proposed lot that is covered by buildings. 15. "Maximum Building Setback" shall be the maximum distance between the front building line and the property line or right-of-way line along that corresponding building line. 16. "Minimum Building Setback" shall be the minimum distance between the front building line and the property line or right-of-way line along that corresponding building line. 17. "Mews Street"" shall mean a small street, or courtyard constructed in accordance with Exhibit "C" and "C F. 18. "Mixed Use Building or Structure" shall mean a building or structure in which at least one of the upper floors of the building has uses different from the ground floor. 19. "Mixed Use Land Use" shall mean a combination of uses integrated either vertically within structures or horizontally throughout the Property. 20. "Open Space" shall mean areas unobstructed to the sky designated for the recreational enjoyment and/or natural beauty of the area which serve as an amenity to the Property including, but not limited to park areas, creekways, trails, landscape features, hardscape areas, courtyards and drives incorporated into courtyards. Parking spaces and vehicular pathways shall not be credited towards open space requirements. 21. "Parking Zone" shall mean the areas designated for parking both on -street and off-street. Town Council Page 275 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 6 22. "Paseo' shall mean an open space primarily dedicated for pedestrian movement between blocks or buildings. 23. "Preliminary Site Plan" shall mean a preliminary detailed plan for development within the Property that identifies building location, parking, general landscaping, and other surface accommodations for the site. 24. "Property" shall mean the tract of land described in Section I.B. herein. 25. "Property Owners Association" shall mean an incorporated or unincorporated association that is designated as the representative of the owner(s) of property in PD -30 and manages and maintains the common areas and open spaces of the planned development. 26. "Public Access Area" shall mean those areas open to the public including, but not limited to patios, courts, plazas and other similar areas. 27. "Quick Service Restaurant" shall mean a restaurant that specializes in providing a full meal in a few minutes. Such meals often consist of a permutation of hamburger or chicken, french fries, and a soft drink or a milkshake. 28. "Retail -ready" shall mean space constructed at a minimum interior height of 14 feet which may be used for nonretail uses, including Urban Residential. Prior to the issuance of a certificate of occupancy for a retail use in a "Retail -Ready" space, the space must comply with all building and construction codes for retail use. The intent of "Retail -Ready" space is to provide the flexibility of occupying a space in accordance with market demand and allowing the use in such space to change from retail uses to Urban Residential or Urban Residential to Retail in accordance with the market. 29. "Secondary Street" shall mean an interior (public or private) street within the development intended to provide access to development and for circulation within the property. 30. "Service Area" shall mean an area which is used for employee, delivery, and utility service access between buildings, for vehicle access for loading and delivery, trash area and trash pick-up, for maintenance and service vehicle access, and for routing of base building and tenant utilities. 31. "Serviceway" shall be a private drive that provides access to service areas, loading/unloading areas, and parking. 32. "Sign Kiosk" shall mean a kiosk structure that complies with the provisions of this Ordinance and used only for signage purposes. 33. "Site Plan" shall mean a detailed plan for development within the Property that complies with the regulations of this Ordinance Town Council Page 276 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 7 34. "Stacked Parking" shall mean parking in which vehicles are parked immediately in front of, behind, or adjacent to other vehicles without each vehicle being adjacent to a maneuvering aisle or drive. Stacked parking is permitted for valet parking only. 35. "Street Trees" shall mean trees required to be planted along street frontages as set forth herein. 36. "SUP" shall mean Specific Use Permit as required by the Town's ordinances; provided however that the SUP shall have a 45 -day approval timeline from date of official submittal to consideration on a Town Council agenda (with recommendation by the Planning and Zoning Commission). Public hearing and property owner notification shall be required and any expenses related to providing proper notification shall be paid by the applicant. If the SUP is neither approved nor denied within the 45 day period, it shall be deemed approved. 37. "Supplemental Uses" shall mean uses coincident with primary, permitted uses including "patio" dining; beer, wine and mixed beverage consumption; beverage sales, service, and consumption; entry vestibules; entry stoops; structured canopies; patron waiting; valet stand; bicycle racks; street furnishings; feature hardscape or landscape; water features; and/or incidental retail display and sales, or other similar uses approved by Town Staff. 38. "Supplemental Use Zones" shall mean the areas designated for supplemental uses as described in this Ordinance. 39. "Town Staff' shall mean the Town Manager and/or his designee. 40. "Townhouse/Townhome" means a single-family dwelling in a row of at least three attached units, but no more than 7, whereby each unit has its own front and rear access to the outside. No unit shall be located over another unit and each unit shall be separated from other units by one or more vertical common firewalls. 41. "Type `A' Drive" shall mean the drives identified on the Concept Plan that are the primary pedestrian walking corridors. Buildings along Type `A' Drives shall be held to the highest standard of pedestrian -oriented design. 42. "Type B' Drive" shall mean the drives identified on the Concept Plan that are intended to primarily accommodate access to parking, service, and other auto -oriented functions. 43. "Urban Residential Units" shall include, in addition to the multi -family definition contained in the Town's Zoning Code, flats, flats with mezzanines, two floor units, Adult Active Living and Urban Residential Units grouped together into a single building. 44. "Vendor Kiosk" shall mean a small, stand-alone booth used for marketing Town Council Page 277 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 18 purposes and for the sale or rental of goods or products. E. PHOTOGRAPHS. All photographs included in this ordinance are for illustrations purposes only of the features permitted by this planned development district and are not intended to be representative of exact construction requirements. II. DEVELOPMENT STANDARDS A. PERMITTED USES. Within this planned development district the only uses permitted are the following. Uses not listed in the following schedule, but are substantially similar, may be permitted upon the approval of the Town Staff, subject to appeal directly to the Town Council: 1. RESIDENTIAL • Dwelling, Urban Residential prohibited] • Hotels (full service) • Adult Active Living • Townhouse/Townhome Units [Garden Style Apartments are 2. RELIGIOUS AND PHILANTHROPIC • Eleemosynary Institutions (CUP Required) 3. EDUCATIONAL • Children's Day Care Center & Kindergarten • Junior Colleges, Colleges & Universities (limited to 20,000 sq ft or less) • Schools, Private Business & Professional • Schools, Vocational, Technical & Trade 4. COMMUNITY FACILITIES • Auditorium, Gym • Heliport/Helipad • Municipal Admin • Park, Playground, Playlots, Related Facilities • Parking Garage • Privately Owned & Operated Playground • Public Safety Facilities • Radio, Television, Microwave, Cellular towers attached to buildings (if camouflaged so that they are not visible to the public) • Social, Recreational, Assembly Bldgs • Tennis, Handball, Racquet Ball Clubs • Utility Facilities, Office 5. PROFESSIONAL AND FINANCIAL INSTITUTIONS • Accounting Office • Admin, Executive, Editorial Office Town Council Page 278 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 19 • Architectural, Eng, Planning Office • Attorney's Office • Banks and Financial Institutions • Hospital • Insurance Office • Extended Stay Surgery Center • Personal/Family Counselor • Physician and/or Dentist • Public Secretary • Barber, Beauty, Styling Shops • Health, Athletic Shops • Medical, Dental, Chiropractic, Optometry, etc. • Real Estate Office • Travel Bureau or Agency • Weight Reduction Studio 6. RETAIL • Antique Shop • Art Studio • Art Supply Store • Arts, Crafts, Hobby Shops • Bakery Shops • Bicycle Shop • Beer, Wine and Liquor Sales (Off -Premise Consumption Only) (SUP Required) • Coffee Shop • Confectionary Shop • Dairy Food Shop • Dance Studio • Dinner theater • Donut Shop • Drug Store, Apothecary, Pharmacy • Dry Cleaners, Pick-up and Drop-off [Dry cleaner plants are prohibited] • Duplication and Mailing Service • Electrical Goods and Fixtures • Fabric and Knitting Shop • Florist • Grocery Store • Hardware Store (less than 50,000 square feet) • Household Appliance Store • Household Furnishings, Fixtures • Ice Cream Shop • Jewelry, Watch Store • Liquor Store (SUP Required) • Music Store Town Council Page 279 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 110 • Tanning Salon • Performing Arts Center • Photograph Service & Studio • Printing, Publishing, Engraving • Quick Service Restaurant (SUP Required) • Restaurant • Restaurant w/Alcoholic Beverage Sales (Appropriate TABC Required) (SUP Required) • Sporting Goods Store • Theater • Wallpaper, Paint Store • Wearing Apparel Store 7. RECREATIONAL • Community Center (Non -Profit) • Private Health Club • Swimming Pool (Private Club) • Swimming Pool, Tennis Court (Non -Profit) • Tennis Court (Private) 8. MIXED USES: Mixed uses are permitted within the Property. 9. SPECIFIC USE PERMIT REQUIRED FOR CERTAIN RETAIL USES: Any individual retail use with a ground level floor area in excess of 50,000 square feet shall require a Specific Use Permit. 10. ACCESSORY USES: Any use accessory to any permitted use is permitted within this planned development district. 11. ANY PERMITTED USE WITH A DRIVE-THRU FACILITY. Standards in this Ordinance shall apply. B. SITE DEVELOPMENT. 1. General Requirements. a. Concept Plan. A concept plan (Exhibit "H") is incorporated with this Ordinance. b. Building Location. Buildings shall generally be located within the Property as set forth in Exhibits "A" -"D". The Building Line shall be measured from the respective right-of-way, street easement or property line. c. Preliminary Site Plan - A preliminary site plan (Exhibit "I") is incorporated with this Ordinance. d. Maintenance of Open Space and Circulation Zones. The Property Owners Association shall be responsible for maintaining public access areas, open space and Circulation Zones within the Property. Town Council Page 280 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 111 e. Street Naming.All streets shall be named, with the exception of Serviceways. f. Gated Streets. No streets shall be gated, with the exception of Serviceways, which can be gated or regulated by means of access control devices. g. Paving Materials. Hardscaped areas shall incorporate a variety of paving materials. Bricks, pavers, stone, stained concrete, or imprinted concrete may be used as hardscape area paving. The balance of hardscaped areas shall be concrete (light broom, salt finished, patterned, integrally colored). Contrasting colored pavers and concrete and/or truncated dome pavers and stamped concrete shall be used where required by accessibility requirements at ramps and curb ramps. Paving Materials and Plant Variety Paving Materials and Plant Variety Paving Materials and Plant Variety Paving ]Materials and Plant Variety h. Landscaping. Landscaping shall incorporate a variety of plant types including seasonal color and native low moisture foliage. Decomposed rock and decorative gravels will be considered landscaping. Appendix A shall be the planting list for landscaping within the development. i. Screening Walls/Fences. Screening Walls/Fences shall be constructed of brick, stone, ornamental metal with evergreen landscaping, or any other material consistent with that of the adjacent Town Council Page 281 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 112 building or a combination thereof. j. Supplemental Uses in Public Right-of-ways and Public Easements. i. Supplemental uses are permitted in the areas designated on Exhibits "A" -"D", and "G'. ii. Supplemental use zones may occur in public right of ways, public easements or on private property. iii. Supplemental use areas shall only be used by adjacent tenants. Supplemental Uses specifically exclude parking and permanent enclosed structures. k. Drive Type Designation. The Concept Plan for the Beck Property Planned Development District shall establish the following drive types: i. Type `A' Drives Established — Type `A' Drives are intended to be the primary pedestrian walking corridors. Streets and buildings along Type `A' Drives shall be held to the highest standard of pedestrian -oriented design. ii. Type B' Drives Established — Buildings along Type B' Drives may be permitted to accommodate some service and vehicular traffic including surface parking and drive-thrus. 1. Street Paving Enhancements. All street types shall employ areas of enhanced paving for speed control, to demark pedestrian crosswalks, and/or for decorative purposes. ii. Enhanced paving may include speed humps, pavement striping, pavers, stone cobbles, stamped concrete, integrally colored concrete. Town Council Page 282 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 113 Enhanced Paving Enhanced Paving Enhanced Paving 2. Tree Preservation and Open Space: Enhanced Paving a. General. The provisions of the Town's Tree Preservation Ordinance shall apply except as modified herein. b. Tree Preservation. i. A tree preservation plan shall be submitted with a Site Plan. ii. A tree preservation plan shall: • Indicate the general location of existing tree canopies on the property, tree caliper sizes, and tree species; • Indicate the extent to which existing environmental features are proposed to be altered to accommodate the proposed development; • Locate site plan existing trees to be preserved, if any, adjoining a natural or man-made drainage creek; and • Indicate the extent to which removed trees shall be mitigated through the Town's tree mitigation regulations. c. Tree Removal Permit. In addition to the exceptions for a tree removal permit under Chapter 12, Article VIII, Sec. 8.03.0 of the Town Council Page 283 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 114 Code of Ordinances of the Town, a tree removal permit shall not be required for the removal of any tree within the proposed footprint of a structure or within a drive or street. d. Tree Replacement Standards. Any protected, specimen, historic or majestic tree removed for which a tree removal permit is required, shall be replaced with trees having a total caliper width equivalent to the total caliper width removed. Tree replacement shall not be required for any tree within the proposed footprint of a structure or within a drive or street. e. Applicability of Street Trees. All proposed street trees along public and private streets and drives shall count towards the proposed tree replacement on the property. f. Credit for Preserved Trees. A caliper -inch per caliper -inch credit shall be granted against tree replacement requirements for any protected, specimen, historic or majestic tree preserved within the Property. g. Open Space. i. Open space shall be at least 15% of the Property area. ii. For purposes of calculating open space, the entire Property is considered one lot. iii. The design of open spaces shall meet the following criteria: • Existing water bodies and creeks shall be preserved in a natural and contiguous state; • Pedestrian connectivity shall be provided in the form of sidewalks, natural walking paths along stream and creek corridors; and • A variety of open spaces shall be provided including, but not limited to, plazas, squares, playgrounds, parks and environmental preserves. iv. Open Space may use any combination of hardscape, landscape, and/or water features provided, however, that parking spaces and vehicular pathways shall not be credited towards open space requirements. v. Public access open areas may include amenities such as seating, bike racks, art installations, and waste receptacles. Town Council Page 284 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 115 Public Amenities Public Amenities Public Amenities Public Amenities Town Council Page 285 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Open Space Page 116 Open Space Open Space Open Space h. Public Access Area. A maximum of 50% of the required Open Space area may be satisfied by Public Access Areas. These shall be limited to breezeways, courtyards with cafe seating, and pedestrian paseos. Public Access Area Public Access Area Public Access Area Town Council Page 286 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 117 i. Sidewalks and Community Bicycle/Pedestrian Trail. Minimum 6'-0" wide sidewalks shall be required along Trophy Club Drive and Indian Creek Drive. The sidewalk may be located within the R.O.W or in a landscaped parkway with street trees in the minimum setback area. ii. A public access multi -use (bicycle/pedestrian) trail shall be provided connecting to the nearest point on the Town of Trophy Club's bicycle/pedestrian trail system contiguous with development within the Property. If the Town of Trophy Club's bicycle/pedestrian trail system is not contiguous to the Property, then a connection point is not required. iii. The multi- use (bicycle/pedestrian) trail may cross streets of all types, at typical pedestrian crosswalks, as exclusively designed by the Owner. iv. The Property Owner shall (bicycle/pedestrian) trail to pedestrian circulation paths. plan and design the multi -use be integrated with the internal V. The minimum width of a multi -use (bicycle/pedestrian) trail shall be eight (8) feet of hardscape surface. j. Design of Drive-thru Facilities. The following standards shall apply to the design of all drive-thru facilities in the development. Drive-thru lanes for commercial uses may have direct access to interior streets and indirect access to any Type `A' Drive and the perimeter streets. ii. Any buildings associated with a drive-thru use shall also have a pedestrian entrance at a Type `A' Drive. iii. A minimum of five stacking spaces shall be provided if a restaurant has one drive-thru serving station. If the restaurant has two or more serving stations, then a minimum of two additional stacking spaces shall be provided for the second and subsequent serving stations. iv. An escape lane shall be provided parallel to the drive-thru lane extending from the beginning of the drive-thru lane to the serving station. V. For purposes of this planned development district, a "stacking space" is an area measuring 8 feet by 20 feet with direct forward access to a serving station. An escape lane shall be an Town Council Page 287 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 118 area measuring a minimum of eight feet wide that provides access around the drive-thru facility. An escape lane may be part of a circulation aisle. k. Property Owners Association. Prior to approval of a final plat for the Property, a property owners association shall be established by the owner of the Property to ensure compatibility of structures within the Property and to provide maintenance of all common areas. 3. Setbacks. a. Required Setbacks. Except as otherwise provided for State Highway 114 Frontage Road and Trophy Club Drive in this section, setbacks for buildings on the Property shall be provided as set forth on the following Setback Table: Location Minimum setback Maximum Setback Front Setback Along State Highway 114 Frontage Road 15' 300' Front Setback Along Trophy Club Drive 15' 100' Indian Creek Drive 15' 100' Side and Rear Setbacks 0' except along the east boundary line which shall be 50' None Clock Tower. None None b. Encroachments. Encroachments within the required setbacks are permitted. Encroachments include architectural elements of a structure including, but not limited to decorative trim, cornice work, canopies, eaves, balconies, porches, steps, planters, window and door trim, and other similar features. In no case shall any encroachment be located over an on -street parking space or travel lane. c. Lot Coverage, Floor Area, and Heights. Maximum lot coverage. The maximum lot coverage is 100%. Open Space areas shall not be included in the lot area for purposes of calculating lot coverage. ii. Maximum floor area ratio. The maximum floor area ratio ("FAR") for all uses is 4:1 maximum. iii. Property considered one lot. For purposes of calculating FAR, the entire Property is considered one lot. Town Council Page 288 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 119 iv. Maximum height. The maximum height for structures within the Property shall be as set forth in the following table (the "Maximum Height Table"): Structure Type Maximum Number Maximum height of Stories of Structure* in Feet 1. Urban 4 60 ft Residential only The maximum building height for roof peaks and tower elements is 70'-0" from typical finish grade to highest part of construction. 2. Mixed Use 5 70 ft with Urban Residential or The maximum building "Retail -Ready" first height for roof peaks floors and tower elements is 75'-0" from typical finish grade to highest part of construction. 3. Office only 6 90 ft 4. Hotel only 6 90 ft 8 (SUP Required)" 135 ft. 5. Retail/ Commercial 2 40 ft only The maximum building height for roof peaks and tower elements is 50' -0" from typical finish grade to highest part of construction. 6. Mixed Use with office 6 90 ft or hotel 7. Townhouses/ 3 50 ft Townhomes * For purposes of this planned development district, height is the vertical distance measured from the highest elevation at grade at the exterior surface of the structure to the highest point of the structure. **The SUP shall have a 45 -day approval timeline from date of official submittal to consideration on a Town Council agenda (with recommendation by the Planning and Zoning Commission). Public hearing and property owner notification shall be required and any expenses related to providing proper notification shall be paid by the applicant. Town Council Page 289 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 120 V. Minimum height: The minimum height for structures within the Property is twenty (20) feet in height. vi. The following standards shall also apply to the height of buildings on the Property: 1. Residential proximity. The maximum height for structures within 150' of residential uses adjacent to the Property shall be 60'. 2. Maximum Height Based on Building Line -of -Vision from Indian Creek Drive and Trobhv Club Drive: a. Except as otherwise provided herein, a building greater than two stories may not project above the Building Line -of -Vision Plane projecting from Indian Creek Drive and Trophy Club Drive unless a structure is constructed between the property line and the building so as to block the line -of -vision in which event the building may project above the Building Line -of -Vision Plane. b. Buildings two stories or less may project above the Building Line -of -Vision Plane. c. The Building Line -of -Vision Plane shall commence six feet above the property line of the Property along Indian Creek Drive and Trophy Club Drive and project upward and inward into the Property at a 25° angle to said six foot measurement. d. The Building Line -of -Vision Maximum Height is depicted below: Town Council Page 290 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 21 3. Mezzanines. Mezzanines will not be counted as a floor. 4. Parking. The maximum height for all parking structures shall be no higher than the highest adjoining building. 5. Rooftop projections. The following structures may project a maximum of twelve (12) feet above the maximum structure height specified in the district regulations: a. Elevator penthouse or bulkhead. b. Mechanical equipment room. c. Cooling tower. d. Ornamental cupola or dome. e. Skylights. f. Visual screens shall be provided and shall surround roof mounted mechanical equipment. g. Chimney and vent stacks. h. Parapet wall. Town Council Page 291 of 393 Meeting Date: March 22, 2016 THESE DIMENSIONS ARE APPROXIMATE MEASURED PERPENDICULAR TO INDIAN GREEK DRIVE BUILDING LINE L \I= :F VISION` PROPERTY LINE _ APPROXIMATE STREET CURB LINE START OF LINE -OF -51GHT 6'-0" ABOVE - - T4E FINISl4 GRAPE AT THE PROERTY LINE h-$TORY2-5TORY 4-5TORY I-9T012Y INpNAN OFFIGE BUILDING RETAIL RESIDENTIAL RETAIL GREEK OVER 2 -STORY WITH CINEMA OVER 2 -STORY DRIVE N Q PARKING GARAGE A50YE PARKING GARAGE i W PARTIALLY RECE55ED PARTIALLY RECE55ED O71 INTO GRADE INTO GRADE(- rn CD X X Tq mn 3. Mezzanines. Mezzanines will not be counted as a floor. 4. Parking. The maximum height for all parking structures shall be no higher than the highest adjoining building. 5. Rooftop projections. The following structures may project a maximum of twelve (12) feet above the maximum structure height specified in the district regulations: a. Elevator penthouse or bulkhead. b. Mechanical equipment room. c. Cooling tower. d. Ornamental cupola or dome. e. Skylights. f. Visual screens shall be provided and shall surround roof mounted mechanical equipment. g. Chimney and vent stacks. h. Parapet wall. Town Council Page 291 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 22 C. STREETSCAPE STANDARDS. 1. State Highway 114 Frontage Road, Trophy Club Drive and Indian Creek Drive with Non -Residential Frontage. a. General. State Highway 114 Frontage Road, Trophy Club Drive and Indian Creek Drive shall comply with the Street Standards set forth in Exhibits "Al", "A2" and "A3". b. Any parking frontage along State Highway 114 and Trophy Club Drive shall be screened by a 3 -foot high Street Screen. Required Street Screens shall be of either the same building material as the principal structure on the lot or masonry or a living screen composed of shrubs planted to be opaque at maturity. Species shall be selected from the Planting List in Appendix A. The required Street Screen shall be located at the edge of the R-O-W/property line along the corresponding frontage. c. Street Trees. i. Street trees shall be required on all the above streets. ii. Street trees shall be planted in the R.O.W or with the street screen or setback area, but shall be located between the travel lanes and parking/building. iii. Spacing shall be an average of 40 feet on center (measured per block face) along all streets. iv. Street trees shall be at least three-inch (3") caliper at the time of planting. v. Preservation of an existing tree, tree relocated from elsewhere within the Property, or new tree in which such preserved, relocated or new tree has a caliper greater than 8", shall increase the required tree spacing to an average of one tree per 60'-0" of street frontage. vi. Street tree species shall be selected from the Planting List in Appendix A. d. Parking Zone. Each side of the parking drive shall include (i) a Parking Zone for use in head -in, 60 degree or 30 degree angled parking, or (ii) optional parallel or drop-off/valet parking. ii. Parking spaces shall be 9'-0" wide and 18'-0" deep. A 2'-0" overhang from vehicles parked in the Parking Zone is allowed into adjacent Circulation Zone. Town Council Page 292 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 123 iii. A landscaped island shall be provided every ninth parking space, or 81'-0" of frontage, and shall be a minimum 9 feet by 18 feet. e. Circulation Zone. i. The Circulation Zone shall be located closest to the Parking Zone and parallel to the Building Line. Circulation Zone Circulation Zone ii. The Circulation Zone shall have a minimum 4'-0" wide clear zone dedicated for pedestrian circulation. iii. Ramps and/or steps and railings required to mitigate changes in grade may be placed in the Circulation Zone. 1 n C e l A S7 "k h km Circulation Ramps/Steps Circulation Ramps/Steps Circulation Ramps/Steps iv. Landscape walls, steps, planters, tree wells, decorative landscape pots, site lighting, any decorative landscape feature (fountains, waterfalls, etc.) shall be allowed in the Circulation Zone provided the required four (4) foot wide clear zone is maintained. Town Council Page 293 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 24 Landscape Features Landscape Features Landscape Features Landscape Features Landscape Features Landscape Features V. This Circulation Zone shall connect to adjacent curb ramps leading to adjacent lots, blocks and buildings. f. Supplemental Use Zone. i. The Supplemental Circulation Zone building). Use Zone shall be located between the and the Building Line (adjacent to the Town Council Page 294 of 393 Meeting Date: March 22, 2016 Exhibit B k N Supplemental Use Zone Supplemental Use Zone �w r March 3, 2014 Page 125 cv Supplemental Use Zone Supplemental Use Zone Supplemental Use Zone Supplemental Use Zone ii. The Supplemental Use Zone shall be allowed to encroach into the Circulation Zone per description in the following "Modification of Zones" provided a minimum of 4'-0" wide clear zone is established for pedestrian circulation. iii. The Supplemental Use Zone is provided for the use of commercial tenants for accessory "patio" dining, beer, wine and mixed beverage consumption, beverage sales, service and consumption, entry vestibules, entry stoops, structured canopies, patron waiting, feature hardscape or landscape, water features, incidental display and sales. iv. Accessory "patio" dining, beer, wine and mixed beverage consumption, beverage sales, service and consumption, and patron waiting shall be separated from the Circulation Zone and any shared public circulation to adjacent buildings by planters or decorative fencing as designed by the Owner and/or Tenant. Town Council Page 295 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 126 Supplemental Use Zone Patio Supplemental Use Zone Patio Supplemental Use Zone Patio Supplemental Use Zone Patio V. The hardscape and landscape used in the Supplemental Zone shall be consistent with the landscape and hardscape used in the Project. Landscape plants shall be selected from the Planting List in Appendix A. vi. The Owner and/or Tenant are responsible for maintenance of the Supplemental Zone. 2. Modification of Zones. a. At the Property Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so that the Circulation Zones can be rerouted, allowing the Supplemental Use Zone to be reconfigured where desired for any Tenant's use. Any revision to the parking shall meet the required parking count as established by Ordinance. However, a minimum of 4'-0" wide clear zone shall be provided for pedestrian circulation. b. At the Property Owner's discretion and upon approval of Town Staff, parking can be redesigned and/or reconfigured so the parking area may be used for patron drop-off/pick-up and /or valet service. Town Council Page 296 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 27 3. Indian Creek Drive with Residential Frontage. a. General. Indian Creek Drive with Urban Residential Frontage shall comply with the Street Standards set forth in herein. b. Street Trees. Street Trees shall be provided along Indian Creek Drive as follows: Street trees shall be required along Indian Creek Drive. ii. Street trees shall be planted in the R.O.W or within the setback area, but shall be located between the travel lanes and building. iii. Spacing shall be an average of 40 feet on center (measured per block face) along all streets. iv. Street trees shall be at least three-inch (3") caliper at the time of planting. V. Street tree species shall be selected from the Planting List in Appendix A vi. Preservation of an existing tree, tree relocated from elsewhere within the Property, or new tree in which such preserved, relocated or new tree has a caliper greater than 8", shall increase the required spacing of street trees to an average of one tree per 60'-0" of frontage. c. Parking Zone. Each side of the parking drive shall include (i) a Parking Zone for use in head -in, 60 degree or 30 degree angled parking, or (ii) optional parallel or drop-off/valet parking. ii. Parking spaces shall be 9'-0" wide and 18'-0" deep. A 2'-0" overhang from vehicles parked in the Parking Zone is allowed into adjacent Circulation Zone. iii. A landscaped island shall be provided every ninth parking space, or 81'-0" of frontage, and shall be a minimum 9 feet by 18 feet. One canopy tree (3" min. caliper size at the time of planting) shall be required within each landscaped island. Canopy tree species may be selected from the Planting List in Appendix A. Town Council Page 297 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 128 d. Circulation Zone. The Circulation Zone shall be located closest to the Parking Zone and parallel to the Building Line. Residential Frontage Circulation Zone ii. The Circulation Zone shall have a minimum 4'-0" wide clear zone dedicated to pedestrian circulation. iii. Ramps and/or steps and railings required to mitigate changes in grade may be placed in the Circulation Zone. Circulation Ramps/Steps Circulation Ramps/Steps Circulation Ramps/Steps iv. Landscape walls, steps, planters, tree wells, decorative landscape pots, site lighting, any decorative landscape feature (fountains, waterfalls, etc.) shall be allowed in the Circulation Zone provided the required four (4) foot wide clear zone is maintained. Town Council Page 298 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 129 Landscape Features +i Landscape Features Landscape Features Landscape Features V. This Circulation Zone shall connect to adjacent curb ramps leading to adjacent lots, blocks and buildings. e. Supplemental Use Zone: i. The Supplemental Use Zone shall be located between the Circulation Zone and the Building Line (adjacent to the building). ii. The Supplemental Use Zone shall be allowed to encroach into the Circulation Zone per description in the following "Modification of Zones" provided a minimum of 4'-0" wide clear zone is established for pedestrian circulation. iii. The Supplemental Use Zone is provided for the use of commercial tenants for accessory "patio" dining, mixed beverage, beer and wine beverage service, entry vestibules, entry stoops, structured canopies, patron waiting, feature hardscape or landscape, water features, incidental display and sales. iv. Accessory "patio" dining, mixed beverage, beer and wine beverage service, and patron waiting shall be separated from the Circulation Zone and any shared public circulation to adjacent Town Council Page 299 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 130 buildings by planters or decorative fencing as designed by the Owner and/or Tenant. V. The hardscape and landscape used in the Supplemental Zone shall be consistent with the landscape and hardscape used in the Project. Landscape plants shall be selected from the Planting List in Appendix A. vi. The Owner and/or Tenant is responsible for maintenance of the Supplemental Zone. f Modification of Zones. At the Property Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so that the Circulation Zones can be rerouted, allowing the Supplemental Use Zone to be reconfigured where desired for any Tenant's use. Any revision to the parking shall meet the required parking count as established by Ordinance. However, a minimum of 4'-0" wide clear zone shall be provided for pedestrian circulation. ii. At the Property Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so the parking area may be used for patron drop-off/pick-up and /or valet service. 4. Secondary Street with Non -Residential Frontage. a. General. Secondary Streets with Non -Residential Frontage shall comply with Exhibits "B" and "B 1". b. Parking Frontage. Any parking frontage along any Type A Drive/Street shall be screened by a 3 -foot high Street Screen. Required Street Screens shall be of either the same building material as the principal structure on the lot or masonry or a living screen composed of shrubs planted to be opaque at maturity. Species shall be selected from the Planting List in Appendix A. The required Street Screen shall be located to screen the parking lot from the sidewalk along that frontage. c. Street Trees. Street Trees shall be provided along these streets as follows Street trees shall be required along all Secondary streets. ii. Street trees shall be planted within the Circulation area between the parking lane and building. Town Council Page 300 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 31 iii. Spacing shall be an average of 40 feet on center (measured per block face) along all streets. iv. Street trees shall be at least three-inch (3") caliper at the time of planting. V. Street tree species shall be selected from the Planting List in Appendix A vi. Preservation of an existing tree, tree relocated from elsewhere within the Property, or new tree in which such preserved, relocated or new tree has a caliper greater than 8", shall increase the required spacing of street trees to one per 100'-0" of frontage. d. Parking Zone. Parking in this Parking Zone is limited to 90 -degree or 30 - degree "head -in" parking spaces and parallel parking. ii. Ninety -degree and 30 -degree head -in parking spaces shall be 9'-0" wide and 18'-0" deep. A 2'-0" overhang from vehicles parked in the Parking Zone is allowed into the adjacent Circulation Zone. iii. Parallel parking spaces shall be a minimum of 7'0" wide and 18'0" deep. iv. A landscaped island shall be provided every ninth parking space, or every (a) 81'-0" of frontage for "head -in" parking, or (b) 100'0" for parallel parking. Landscape islands in this Parking Zone shall be a minimum 9 feet by 18 feet. e. Circulation Zone. The Circulation Zone shall be located closest to the Parking Zone and parallel to the Building Line. ii. The Circulation Zone is dedicated to allowing pedestrian circulation and shall be a minimum of 6'-0" wide with a 4'-0" wide clear pedestrian zone. iii. Ramps and/or steps and railings required to mitigate changes in grade may be placed in the Circulation Zone. iv. Landscape walls, steps, planters, tree wells, decorative landscape pots, site lighting, any decorative landscape feature (fountains, waterfalls, etc.) shall be allowed in the Circulation Town Council Page 301 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 32 Zone provided the required four (4) foot wide clear zone is maintained. V. This Circulation Zone shall connect to adjacent curb ramps leading to adjacent lots, blocks and buildings. vi. Doors for adjacent buildings cannot swing into this zone. f. Supplemental Use Zone. The Supplemental Use Zone shall be located between the Circulation Zone and the Building Line (adjacent to the building) as set forth in Exhibits "B" and "B F. ii. The Supplemental Use Zone shall be allowed to encroach into the Circulation Zone per description in accordance with the following "Modification of Zones". iii. The Supplemental Use Zone is provided for (a) the use of ground floor commercial tenants for accessory "patio" dining, mixed beverage, beer and wine beverage service, entry vestibules, entry stoops, structured canopies, patron waiting, feature hardscape or landscape, water features, incidental display and sales, or (b) the use of ground floor residential for hardscape or landscape. iv. If used at ground floor residential uses, the resulting hardscaped and/or landscaped yards shall be separated from the Circulation Zone and any shared public circulation to adjacent buildings by planters (at sidewalk level or raised) or decorative fencing as designed by the Owner or Tenant. V. The Owner and/or Tenant shall be responsible for maintenance of the Supplemental Zone. g. Modification of Zones. At the Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so that the Circulation Zones can be rerouted, allowing the Supplemental Use Zone to be reconfigured where desired for any Tenant's use. Any revision to the parking shall meet the required parking count as established by Ordinance. ii. At the Property Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so the parking area may be used for temporary patron drop-off/pick-up and /or valet service. Town Council Page 302 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 33 iii. Use of parallel spaces to create supplemental use areas will follow similar requirements as stipulated above. 5. Secondary Street with Residential Frontage. a. General. Secondary Streets with Residential Frontage shall comply with the standards set forth herein. b. Parking Frontage. Any parking frontage along any Type A Drive/Street shall be screened by a 3 -foot high Street Screen. Required Street Screens shall be of either the same building material as the principal structure on the lot or masonry or a living screen composed of shrubs planted to be opaque at maturity. Species shall be selected from the Planting List in Appendix A. The required Street Screen shall be located to screen the parking lot from the sidewalk along that frontage. c. Street Trees. Street Trees shall be provided along these streets as follows: a) If parking is provided immediately adjacent to the street, one (1) Street Tree shall be provided for every eight (8) contiguous parking spaces or fraction thereof. b) If no parking is provided immediately adjacent to the street, two Street Trees shall be provided for every 81' 0" of frontage. c) If parallel parking is provided immediately adjacent to the street, one Street Tree shall be provided for every 60' 0" of frontage. d) For purposes of this Section, parking is not immediately adjacent to the street if a drive aisle is located between the street and parking. e) Street Trees provided within a row of parking spaces shall be located and centered in the Parking Zone landscaped islands. ii. Street trees shall be at least three-inch (3") caliper at the time of planting. iii. Preservation of an existing tree, tree relocated from elsewhere within the Property, or new tree in which such preserved, relocated or new tree has a caliper greater than 8", shall reduce Town Council Page 303 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 134 the required spacing of landscaping islands to one per ten (10) contiguous parking spaces, or one tree per 100'-0" of frontage. d. Parking Zone. Parking in this Parking Zone is limited to 90 -degree or 30 - degree "head -in" parking spaces and parallel parking. ii. Ninety -degree and 30 -degree head -in parking spaces shall be 9'-0" wide and 18'-0" deep. A 2'-0" overhang from vehicles parked in the Parking Zone is allowed into the adjacent Circulation Zone. iii. Parallel parking spaces shall be a minimum of 7'0" wide and 18'0" deep. iv. A landscaped island shall be provided every ninth parking space, or every (a) 81'-0" of frontage for "head -in" parking, or (b) 100'0" for parallel parking. Landscape islands in this Parking Zone shall be a minimum 9 feet by 18 feet. e. Circulation Zone. The Circulation Zone shall be located adjacent to the Parking Zone and parallel to the frontage. ii. The Circulation Zone is dedicated to allowing pedestrian circulation. iii. Ramps and/or steps and railings required to mitigate changes in grade may be placed in the Circulation Zone. iv. Landscape walls, steps, planters, tree wells, decorative landscape pots, site lighting, any decorative landscape feature (fountains, waterfalls, etc.) shall be allowed in the Circulation Zone provided the required four (4) foot wide clear zone is maintained. V. This Circulation Zone shall connect to adjacent curb ramps leading to adjacent lots, blocks and buildings. vi. Doors for adjacent buildings cannot swing into this zone. vii. The Supplemental Use Zone shall be allowed to encroach into the Circulation Zone per description in accordance with the following "Modification of Zones". Town Council Page 304 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 35 f Modification of Zones. At the Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so that the Circulation Zones can be rerouted. Any revision to the parking shall meet the required parking count as established by Ordinance. ii. At the Property Owner's discretion and upon approval of Town Staff, parking can be redesigned and/or reconfigured so the parking area may be used for patron drop-off/pick-up and /or valet service. iii. Use of parallel spaces to create supplemental use areas will follow similar requirements as stipulated above. 6. Private Street or Mews Street with Frontage of Any Uses. a. General. Private Street or Mews Street with Frontage of Any Uses shall comply with the standards set forth in Exhibits "C" and "C 1". b. Private Streets or Mews Streets provide public access by public right- of-way or public easement. c. Street Trees. Street Trees shall be provided along these streets as follows: i. If parking is provided immediately adjacent to the street, one (1) Street Tree shall be provided for every eight (8) contiguous parking spaces or fraction thereof. ii. If no parking is provided immediately adjacent to the street, one Street Tree shall be provided for every 81' 0" of frontage. iii. If parallel parking is provided immediately adjacent to the street, one Street Tree shall be provided for every 60' 0" of frontage. iv. For purposes of this Section, parking is not immediately adjacent to the street if a drive aisle is located between the street and parking. v. Street Trees provided within a row of parking spaces shall be located and centered in the Parking Zone landscaped islands. vi. Street trees shall be at least three-inch (3") caliper at the time of planting. Town Council Page 305 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 36 d. Parking Zone. Parking in this Parking Zone is limited to 90 -degree or 30 - degree "head -in" parking spaces and parallel parking. ii. Ninety -degree and 30 -degree head -in parking spaces shall be 9'-0" wide and 18'-0" deep. A 2'-0" overhang from vehicles parked in the Parking Zone is allowed into the adjacent Circulation Zone. iii. Parallel parking spaces shall be a minimum of 7'0" wide and 18'0" deep. iv. A landscape island shall be provided every ninth parking space, or every (a) 81'-0" of frontage for "head -in" parking, or (b) 100'0" for parallel parking. Landscape islands in this Parking Zone shall be a minimum 9 feet by 18 feet. e. Circulation Zone. i. This zone shall be located immediately adjacent to the Parking Zone and parallel to the frontage. ii. This zone is dedicated to allowing clear, unobstructed pedestrian circulation. iii. Ramps and/or steps and railings required to mitigate changes in grade can be placed in this zone. iv. This Circulation Zone shall connect to adjacent curb ramps leading to adjacent lots, blocks and buildings. V. Doors for adjacent buildings cannot swing into this zone. vi. The Supplemental Use Zone shall be allowed to encroach into the Circulation Zone per description in accordance with the following "Modification of Zones". vii. Landscape walls, steps, planters, tree wells, decorative landscape pots, site lighting, any decorative landscape feature (fountains, waterfalls, etc.) shall be allowed in the Circulation Zone provided the required four foot (4') wide clear zone is maintained. Town Council Page 306 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 37 f. Supplemental Use Zone. This Supplemental Use Zone shall be located between the Circulation Zone and the Building Line (adjacent to the building) as set forth in Exhibits "B" and "B F. ii. The Supplemental Use Zone is provided for (a) the use of ground floor commercial tenants for accessory "patio" dining, beer and wine beverage service, entry vestibules, entry stoops, structured canopies, patron waiting, feature hardscape or landscape, water features, incidental display and sales, or (b) the use of ground floor residential for hardscape or landscape. iii. If used at ground floor residential uses, the resulting hardscaped and/or landscaped yards shall be separated from the Circulation Zone and any shared public circulation to adjacent buildings by planters (at sidewalk level or raised) or decorative fencing as designed by the Owner or Tenant. iv. The Owner and/or Tenant shall be responsible for maintenance of the Supplemental Zone. g. Modification of Zones. At the Owner's discretion and upon approval of Town Staff, parking may be redesigned and/or reconfigured so that the Circulation Zones can be rerouted, allowing the Supplemental Use Zone to be reconfigured where desired for any Tenant's use. Any revision to the parking shall meet the required parking count as established by Ordinance. ii. At the Property Owner's discretion and upon approval of Town Staff, parking can be redesigned and/or reconfigured so the parking area may be used for patron drop-off/pick-up and /or valet service. iii. Use of parallel spaces to create supplemental use areas will follow similar requirements as stipulated above. 7. Serviceways. a. General. i. Serviceways shall comply with the standards set forth in Exhibit "D". Serviceways shall be considered as Type B' Drives for the purposes of this Ordinance. Town Council Page 307 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 138 ii. Serviceways will be on the Owner's property and shall be used for pedestrian circulation between buildings on the same lot, for vehicle access to loading and trash areas, for maintenance and service vehicle access, and for routing of base building and tenant utilities. iii. Serviceways may be within physical separations and setbacks as required by building codes between uses and buildings. iv. Private utilities, grease interceptors, vaults, fire mains and other similar features may be located in the Serviceways. V. Serviceways which are identified by the Fire Department for possible use shall meet Fire Department requirements. vi. Ground level pedestrian circulation and upper level connective bridges between buildings may cross the Serviceways. vii. Service Areas shall not be visible from Indian Creek, Trophy Club Drive and SH 114. Serviceway/Bridges Serviceway/Bridges ServicewayBridges ServicewayBridges ServicewayBridges Town Council Page 308 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 139 b. Base Building and Tenant Utilities. i. Base building and tenant utilities may be routed under serviceways whenever possible. ii. Base building and tenant utility related equipment, taps, meters, distribution, and similar equipment exposed to view shall be grouped in an ordered fashion on building walls abutting the serviceways. Utility Equipment D. DESIGN STANDARDS. I . Mixed Use. Utility Equipment \tr Utility Equipment a. General. The following standards shall apply to all Type `A' Drive facades and the SH 114 Frontage Road, and Trophy Club Drive facades. i. Combinations of uses permitted on the Property may be incorporated either vertically within structures or horizontally throughout the Property. Residential uses shall not be allowed on the ground floor except as otherwise provided herein. Mixed-use provisions are intended to address the standards and recommendations for the horizontal adjacency and the vertical mixing of varying uses. Town Council Page 309 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 140 Mixed Use Adjacency Mixed Use Adjacency Mixed Use Adjacency Mixed Use Adjacency V NLW Mixed Use Adjacency Mixed Use Adjacency ii. Close horizontal adjacency of different uses is permitted for ground floor adjacencies for commercial, office and residential uses as set forth herein. Residential and Commercial occupancies may be located on the same floor of the same Building, but residential uses shall not be located on the ground floor, except as otherwise permitted herein. iii. Close vertical adjacency of different uses is permitted for ground floor commercial and/or office uses with second floor office and/or Urban Residential uses above, and second floor office and/or Urban Residential uses with possible third floor Urban Residential uses. iv. Urban Residential is permitted on the first floor in Buildings B4, B5, and B7, as shown on the Preliminary Site Plan, subject to the following: a. the first floor in such buildings is Retail Ready; b. the maximum number of units, in the aggregate on the first floor of Buildings B4, B5, and B7 is 33; c. Such space cannot be used for Urban Residential until 24 months after the issuance of the building permit for such space provided the space is being marketed for retail uses; and, Town Council Page 310 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 141 d. The minimum area in an Urban Residential unit on the first floor is 1,200 square feet. 2. Visual Orientation and Entrance Location for Mixed -Use Development. a. Ground floor commercial, office and residential uses as set forth herein retail, in a mixed-use development shall be visually oriented toward and have their primary entrance oriented toward the street or private drive frontage. Town Council Page 311 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 142 Mixed Use Orientation Mixed Use Orientation Mixed Use Orientation Mixed Use Orientation Mixed Use Orientation Mixed Use Orientation b. Upper floor office and Urban Residential uses may use ground floor lobbies placed toward the middle or rear of buildings. These lobbies shall be clearly visible and easily accessed from the street frontages via public access open areas, public circulation paths between the street frontage and structured parking internal to the block, or similar public access patios, courts, or plazas. m L� P ni n -- r i0 1 M r,T4==T=@CN-,GE Mixed Use Entrance Orientation Mixed Use Entrance Orientation 'V. a +ft. Mixed Use Entrance Orientation c. Rear facades of buildings facing Trophy Club Drive and Indian Creek Drive shall have a similar level of design and articulation as the front facades of the same respective buildings. Town Council Page 312 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 143 d. Visual orientation and entrance location for Mixed -Use Development as set forth in this section shall generally comply with Exhibit "E". 3. Uses Allowed on Specific Frontages. a. Buildings fronting on Indian Creek Drive shall be designed to accommodate the following: i. Ground floor retail, office, commercial, Public Safety Facilities and ii. Second floor and above Urban Residential, office uses, or Public Safety Facilities. AMENDED - LEAVE THE STRIKE THROUGH IN E. NON-RESIDENTIAL/MIXED USE BUILDING DESIGN GUIDELINES. 1. General. The following standards shall apply to all Type `A' Drive facades and the SH 114 Frontage Road, and Trophy Club Drive Facades. a. Building design provisions are intended to address the physical appearance of buildings within the subject area and establish certain common design treatments, thus supporting individual buildings relatedness to adjacent buildings. b. Building design provisions include building's location relative to street rights-of-way and easements, building materials, general requirements for glazing, shading, and encroachment, building height, screening of equipment, loading, trash, and utilities, exterior lighting, and the vehicular and pedestrian circulation within blocks and between buildings, within the same block to one another, and public pedestrian and vehicular circulation. c. Visual orientation and entrance location for buildings shall generally comply with the General Requirements for Mixed Use set forth in Section 11 of this Ordinance. 2. Structured Parking Garages. a. Structured parking garages shall comply with the requirements listed below. b. The facades of parking garages that are visible from Trophy Club Drive, Indian Creek Drive, or from the east boundary line must be of a similar color as the adjacent building. Screening of internal parking garages is not required. Town Council Page 313 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 144 3. Building Locations. a. For each facade of a building facing a street, 25% of the ground floor face shall be constructed within 6'0" maximum of the Building Line and 50% shall be constructed within 12'0" of the Building Line. The balance of the ground floor face is unrestricted in its proximity to the Building Line. Area of the building face satisfying these proximity requirements need not be continuous and can be divided per the building designer's discretion. These proximity requirements are set forth in Exhibits "A", "Al", "A2", "A3", `B", "Bl", "C" and "Cl". b. Where setbacks from the property line are stipulated in this section, the setback line shall be understood as the Building Line. c. Building Facades shall have a change in plane of not less than 5'-0" every 200'-0" of frontage or of not less than 2'-0" every 100'-0" of frontage at the building designer's discretion. The change in plane shall continue at least 10'-0" before the Facade returns to its previous position. Change In Plane Change In Plane Change In Plane Change In Plane Change In Plane Town Council Page 314 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 145 d. Structured canopies may encroach into Supplemental Use Zones. e. Balconies (not allowed in facades fronting Trophy Club Drive) projecting from the building face, framed canopies, awnings, bay windows, decorative projections, moldings, cornices, trim, and signage may project 6'-0" into 43 rights-of-way and easements. f. Ground floor arcades (covered walkway) with air-conditioned, enclosed space at the second floor shall be considered as meeting the requirements for percent of building within 6'-0" or 12'-0" of rights- of-way and easements. Ground Floor Arcades Ground Floor Arcades g. The requirements for percent of building within 6'-0" or 12'-0" of right-of-ways and easements shall not apply to structures that have building elements on facades above the second floor 4. Specific Building Requirements: a. The ground floor shall be defined as the first occupied floor occurring at the typical street frontage, finished sidewalk level, up to the bottom of the second floor. Mezzanines as defined by the building code may be allowed, but do not constitute second floors. b. Unless otherwise dictated by applicable codes and ordinances, non- residential and non -parking buildings shall have a m i n i m u m of 30% and a maximum of 40% of the ground floor facade, up to 10'-0" above the typical street frontage finished sidewalk level, comprised of windows, storefronts, and/or entrances. This standard shall only apply to all Type `A' Drive facades and the SH 114 Frontage Road, and Trophy Club Drive facades. Town Council Page 315 of 393 Meeting Date: March 22, 2016 Exhibit B --------------------------------- F-1 ------------------------------ F- JV/ TU�V_ - -E 'I -_. Typical Non -Residential 1 Non -Parking Street Frontage Opening/Wall Ratio March 3, 2014 Page 146 (20% MAXIMUM WALL 40% MINIMUM WINDOW5, STOREFRONT, OR ENTRANCE5 r 40% WINDOWS, STOREMONT, OR ENTRANCES Typical Non -Residential 1 Non -Parking Street Frontage OpeninglWall Ratio c. Unless otherwise dictated by applicable codes and ordinances, non- residential and non -parking buildings fronting State Highway 114 Frontage Road and Trophy Club Drive, within 400 feet of State Highway 114 frontage road, shall have a m i n i m u m o f 3 0% a n d a m a x i m u m o f 40% of the ground floor facade, up to 10'-0" above the typical street frontage finished sidewalk level, comprised of windows, storefronts, and/or entrances. I =I= imjFa 1101-111,1 7-_ ----- ----------------------- --- -0% MAXIMUM WALL s` © 30916 MINIMUM WINDO11Z, STORE;:RONT, OR { I ENTR NC=S State Hwy 114 and Trophy Club Dr (within 400' of SH114) Non -Residential 1 Non -Parking Street Frontage Opening/Wall Ratio Town Council Page 316 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 147 -- ---- --------------- 30% ------ -- 30% TO 40 p WINDOWS, STOREFRONT, OR ENTRANCES State Hwy 114 and Trophy Club Dr (within 400' of SH114) Non -Residential / Non -Parking Street Frontage Opening/Wall Ratio d. Materials and finishes used for windows, storefronts, entrances, and entrance vestibules shall be at the discretion of the Property Owner and/or Tenants as long as a minimum of 85% of Type `A' Drive facades are finished in masonry (brick, stone, stucco using the 3 step process, cast stone, or glass block). e. Variation in the size, shape, and detailing of upper floor windows is permitted. f. Unless otherwise dictated by applicable codes and ordinances, for each building frontage on Indian Creek Drive, secondary streets, and private and mews streets, a minimum of 3 0% and a m a x i m u m o f 40% of the ground floor facade, up to 10'-0" above the typical street frontage finished sidewalk level, comprised on windows, storefronts, and/or entrances. Town Council Page 317 of 393 Meeting Date: March 22, 2016 O Exhibit B u ---------- March 3, 2014 Page 148 -------------------- - _ _ -0% MAXIMUM WALL 30% MINIMUM UJINE>016, i STOREFRONT, OR =_yTRANG=_S Indian Creek Dr Non -Residential / Non -Parking Street Frontage Opening/Wall Ratio U7, Indian. Creek Dr Non -Residential / Non -Parking Street Frontage Opening/Wall Ratio 30% TO 4010 WINDOWS, STOREFRONT, OR ENTRA NOES g. EIFS use is limited to top cornices, top parapets and walls, second floor and above if the application is exposed from the top. the EIFS must be hail resistant or protected. h. Roofs may be flat -roofs sloped for drainage. Parapets shall be 3'-6" minimum higher than the adjacent roof. i. Roof top equipment shall be screened from view from a person standing at any area of the adjoining Circulation Zone of the respective building, and the top of the equipment shall not be higher than the top of the parapet. Town Council Page 318 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 149 REQUIRED Roof Top Equipment Screening 5. Loading and Trash Zones. a. Each Non -Residential building shall have one loading zone 10'-0" x 25'-0" and one dumpster/compactor location 10'-0" x 25'-0". This requirement does not apply to Urban Residential, parking, or public access open areas. A grouping of structures may be designated by the Owner or developer to allow one dumpster/compactor location to accommodate said grouping of structures. b. The loading and trash zones may be grouped at a single building or may be dispersed on the lot at multiple buildings. Loading and trash may be hand -trucked within the block as required. c. The loading and trash zones shall not be open to view from Highway 114 frontage road, Trophy Club Drive, or Indian Creek. They may open onto Secondary Streets, Private Streets, or Mews Streets, but in all instances the loading and trash zones shall be fully screened with walls finished to match or complement adjacent buildings and gates. W_ Loading/Trash Loading/Trash Loading/Trash d. The loading and trash zones may be located in buildings, structured parking garages, and any Serviceways. Town Council Page 319 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 150 F. URBAN RESIDENTIAL GUIDELINES: 1. General: a. Urban Residential design provisions are intended to address the physical appearance of buildings within the subject area and establish location relative to street right-of-ways and easements, building materials, general requirements for glazing, shading, and encroachment, building height, screening of equipment, loading, trash, and utilities, exterior lighting, and unit densities. b. Visual orientation and entrance location for residential buildings shall comply with the General Requirements for Mixed Use set forth in Section II of this Ordinance. c. Urban Residential Units may not be located on the ground floor of a building except as follows: i. Urban Residential Units may be located on the ground floor of a building facing the creek on the east side of the Property; ii. Urban Residential is permitted on the first floor in Buildings B4, B5 and B7, as shown on the Preliminary Site Plan, provided the first floor is Retail Ready. iii. Adult Active Living units may be located on the ground floor of the east side of the Property; other locations shall require a SUP. d. No minimum Open Space per residential unit shall be required. 2. Building Location: a. Building Facades shall have a change in plane of not less than 5'-0" every 200'-0" of Facade. The change in plane shall continue at least 10'-0" before Facade returns to its previous position. b. Balconies projecting from the typical building face, framed canopies, awnings, bay windows, decorative projections, moldings, cornices, trim, and signage may project 6'-0" maximum into public right- of-ways and public easements. 3. Building Materials: A minimum of 85% of the front facades of residential buildings and residential building facades along Type `A' street or open space shall be finished in masonry (brick, stone, stucco using the 3 step process, cast stone, or glass block). Town Council Page 320 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 51 4. Urban Residential Specific Requirements: a. Urban Residential buildings may front on Indian Creek Drive or on a pedestrian paseo/open space, but shall not front on State Highway 114 or Trophy Club Drive unless located above the first floor of a Mixed -Use building fronting on Trophy Club Drive. b. Urban Residential facades fronting on Trophy Club Drive shall not have balconies. c. Urban Residential minimum floor areas are as follows: i. Efficiency unit —600 sf minimum ii. One bedroom unit — 800 sf minimum iii. Two or more bedroom units — 1,000 sf minimum. for a two (2) bedroom unit, for each additional bedroom unit beyond two (2), add 200 sf per bedroom d. Urban Residential maximum lot coverage is 100%. e. Urban Residential density: two hundred fifty (250) units plus a cumulative total of up to an additional 33 urban residential units are permitted on the first floors of Buildings B4, B5, and B7 provided such additional units are Retail Ready. f Area A and B shall be simultaneously constructed; provided, however, a Certificate of Occupancy shall not be issued for a building in Area B prior to issuance of Certificates of Occupancy, which may include "shell Certificates of Occupancy", for 26,300 SF of the building area in Area A. 5. Townhome Residential Requirements: a) Townhome Residential General: i. Townhome Residential shall be single family residential units on individually platted lots. ii. The lots (and the dwelling unit primary pedestrian entry) must front on public street(s), vehicle access drives, pedestrian circulation areas, or public landscaped areas. iii. Townhome Residential garages shall be oriented to public streets or vehicle access drives. iv. Accessory buildings shall not be allowed on lots. V. Townhome Residential lots shall be clustered into a maximum of 7 units per cluster separated by pedestrian circulation areas (minimum 15 feet in width) or vehicle access drives (minimum of 35 feet in width - 25 foot drive with 5 foot sidewalks both sides). Clustering must meet all building/fire code requirements. Town Council Page 321 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 52 vi. Where Townhome Residential lots are clustered, individual dwelling units shall abut one another, but must contain code compliant fire separation walls as required by the Town building and fire codes, centered on the common lot lines. vii. Each Townhome Residential lot shall be served individually by water, sewer, electric, gas, and other typical utilities. viii. Areas for recreational, open space, and service may be platted into one or more lots. b) Townhome Residential maximum density: the maximum number of Townhome/Townhouse units is 30 units. c) Townhome Residential minimum floor areas are as follows: i. Ground floor — 800 sf minimum inclusive of garage parking and covered breezeways and vestibules associated with Townhome Residential pedestrian entry/exit. ii. Second floor — 800 sf minimum. iii. Third floor — not to exceed second floor. iv. Townhome Residential shall not exceed 3 stories. V. Townhome Residential minimum total floor area — 1,400 sf. d) Townhome Residential lot size and lot coverage: i. Minimum lot size per dwelling shall be 1200 sf. ii. Minimum lot width per dwelling shall be 20 feet. iii. Minimum lot depth per dwelling shall be 60 feet. iv. Minimum lot coverage per dwelling shall be 60%. v. Maximum lot coverage shall be 80%. e) Townhome Residential Setbacks: Front setback 1) Front setback shall be a minimum of10 feet, dedicated to landscaping, hardscaping, and/or driveways. 2) Decorative building elements, canopies, eaves, covered breezeways and vestibules associated with Townhome Residential pedestrian entry/exit, balconies, and bay windows may project up to 6 feet into this setback. 3) No off-street parking or ancillary buildings will be allowed within this setback. ii. Side setback 1) Where Townhome Residential units abut adjacent Townhome Residential units and a code compliant fire Town Council Page 322 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 53 separation wall is provided, there shall be no required side setback. 2) Where Townhome Residential units abut public streets, vehicle access drives, or pedestrian circulation areas, a 10 foot set back shall be required dedicated to landscaping and hardscaping. Decorative building elements may project up to 5 feet into this setback except where limited by building/fire code requirements. 3) No off-street parking or ancillary buildings will be allowed within this setback. iii. Rear setback 1) The minimum rear setback shall be 5 feet. 2) No decorative building elements, eaves, covered breezeways and vestibules associated with Townhome Residential pedestrian entry/exit, balconies, and bay windows may project past the lot line. f) Townhome Residential Design Guidelines: A minimum of 85% of the front, side and rear facade of Townhome Residential shall be finished in masonry (brick, stone, stucco using the 3 step process, cast stone, or glass block). g) Townhome Residential Garage and Parking Requirements: i. Each town home shall have a minimum of a single car garage. ii. Garages must be sized to be a minimum of ten feet (10') by eighteen feet (18') iii. Townhome Residential garages shall be oriented to public streets or vehicle access drives. iv. Each Townhome Residential unit requires one (1) guest parking space. The total of guest parking required for clustered Townhome Residential may be accommodated in nearby public street parking or in designated off-street parking areas dispersed throughout the Townhome Residential development. h) Townhome Residential Trash: i. Each dwelling unit shall individually house trash in an area not visible from adjacent units or from public drives and protected from weather and pests. ii. Each dwelling unit shall be allowed to place trash containers in a designated area adjacent to the unit's garage on designated trash collection days. Town Council Page 323 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 154 i) A separate property owners association shall be created for the area developed with Townhomes. Town Council Page 324 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 155 Multi -family Frontage Multi -family Frontage Multi -family Encroachments Multi -family Frontage Multi -family Encroachments Multi -family Encroachments Multi -family Encroachments j. Structured parking garages may be used for required parking for Urban Residential uses. Town Council Page 325 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 56 Residential Integrated Garage f 44$ {� gig Residential Free-standing Garage k. Roof top equipment shall be screened from view from a person standing at the sidewalk abutting and the top of the equipment shall not be higher than the top of the parapet. 6. Loading & Trash Zones for Residential: a. Loading zones are not required for Urban Residential buildings. b. Either one (1) dumpster location, measuring 10'-0" x 10'-0", shall be provided for each Urban Residential building or one (1) compactor location shall be provided for each grouping of six (6) Urban Residential buildings. They shall be accessed and located along serviceways or alleys along the backs of the Urban Residential buildings. G. PARKING GUIDELINES: 1. Street Parking: a. Street parking within 300'-0" of a proposed use shall be counted toward satisfying the parking requirements for such use. b. Street parking shall not be assigned or reserved other than as required for accessible parking. c. Street parking may be deleted where the Property Owner is providing a valet drop-off/pick-up lane. d. Parking is permitted between the facade of a building fronting on Indian Creek Drive and the right-of-way for Indian Creek Drive. Town Council Page 326 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 157 Street Parking as Valet/Pick-up 2. Surface Parking. Surface parking lots within the development that accommodate 75 or more cars within one contiguous area shall only be permitted with a Special Site Plan (SSP) approval by Town Staff. Applications for an SSP for a Surface Parking lot shall include a phasing plan for development on the site that would be in compliance with the standards in this Ordinance. A Surface Parking lot may be converted into a building site with Site Plan approval at any time. 3. Garaged Parking: a. Garaged parking within 300'-0" of an associated non-residential use shall be counted toward satisfying the parking requirements for that use. Garaged parking is considered to be shared equally by all associated non- residential uses. b. Garaged parking within 300'-0" of an assigned Urban Residential unit shall be counted toward satisfying the parking requirements for that Urban Residential unit. c. Above -ground parking garages may be open parking structures and shall have minimum 3 -ft. exterior masonry screening walls on all levels. Structured parking garages with open ground floor frontages shall have minimum 3 -ft. high landscape screening on the ground floor. Post tensioning cable design shall be prohibited on exterior facing walls, but may be used on interior walls. Parking garages fronting on the SH 114 frontage road shall not have exposed concrete finishes and shall match the architectural standards of the contiguous buildings. Town Council Page 327 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 158 Parking Garages Parking Garages 4 L- 41 Parking Garages d. Below grade parking garages may be used for required parking of Urban Residential buildings. e. Disposition of Parking within Garages: Within structured garage parking, individual parking spaces or groups of parking spaces may be reserved, assigned, and designated for the use of specific tenants, for the use of Urban Residential parking, for short term parking, or for employee parking. f. Location of Garages Relative to Streets: i. Structured parking garages may have frontages and vehicular access to all streets. ii. Where structured parking garages have ground floor frontages, decorative building components, low walls, or landscaping approximately 3'-0" high shall be provided as a headlight screen on the ground floor. Solid enclosed walls of structures facing Type "A" streets, shall have exterior masonry walls on the ground floor. All other floors shall have exterior masonry walls, 3'-0" in height for headlight screening. Town Council Page 328 of 393 Meeting Date: March 22, 2016 F!. Exhibit B March 3, 2014 Page 159 Garage Head -light -Screen Garage Head -light -Screen iii. Parking spaces shall be allowed at sloped garage floors or decks per the Property Owner's discretion. Parking Sloped or Flat Deck iv. The facades of parking garages that are visible from Trophy Club Drive, Indian Creek Drive, or from the east boundary line must be of a similar color as the adjacent building. Screening of internal parking garages is not required. v. The elevated levels of structured parking garages may utilize bridges to provide direct pedestrian circulation from garage levels to Non -Residential and Residential uses as set forth in Exhibits "E" and "17". Town Council Page 329 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 160 I � _ Pedestrian Bridges Pedestrian Bridges 4. Parking Ratios: a. Parking calculations shall be based on enclosed air-conditioned areas only. Non -Residential use areas included in Supplemental Use Zones, exterior waiting, dining, beverage service, vestibules, public seating in Public Access Open Areas, and structured parking garages shall not be included in parking calculations. b. Required Parking Ratios by Use. i. Retail/Restaurant/Office — 1 parking space per 275 sf of gross floor area ii. Urban Residential — one (1) parking space per efficiency unit and one (1) parking space per bedroom iii. Hotel — 1 parking space per guest room plus 1 parking space per 275 sf of gross meeting/convention floor area iv. All other uses — 1 space per 300 sf of gross floor area. c. Shared parking study: The applicant/property owner may submit a request to the Town Staff for approval of a maximum of 25% reduction of required parking based on an assessment of parking demand by uses proposed at any time. Town Staff will evaluate the proposal based on a parking study of any proposed development, specific demand for the uses proposed, any proposed parking management and/or valet parking. 5. Stacked Parking: Stacked parking is permitted within the Property subject to compliance with the following standards: a. Stacked Parking shall only be permitted in conjunction with a valet parking plan. b. Each parking space in stacked parking shall be at least 8 feet wide by 18 feet long. C. An area reserved for stacking spaces may not double as a Town Council Page 330 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 161 circulation driveway or maneuvering area. 6. Valet Parking: Valet parking is permitted within the Property. The following standards shall apply: a. A valet parking plan shall be required and submitted to the Town Staff for review and approval. b. A valet parking plan shall require the following information: i. A plan of the proposed pick up/drop off area, ii. The number of spaces required. iii. A plan of the proposed area to be used for parking including where stacked parking is to be used; H. SIGNAGE, CLOCK TOWER AND MISCELLANEOUS: 1) Signage: All signs shall comply with the Town's sign regulations except as those regulations are modified herein. In addition to signs permitted by the Town's Zoning Ordinance, the following additional signs and/or revised sign definitions and standards are permissible: (a) General: for purposes of signage, the entire Property is considered one lot. (b) Monument signs Monument signs, for the sole purpose of identifying the development only (not tenants) (see picture to the left below) may be located anywhere on the private property side of property lines without setback restrictions, except for vehicular vision triangles as set forth by the Town of Trophy Club's Ordinances. ii Monument signs may be lighted internally or externally and shall comply with all applicable Town ordinances. iii Maximum number of monument signs: 5. iv Maximum height of monument signs along Trophy Club Drive and Indian Creek Drive: 10' with a Maximum effective area of 200 square feet per side. Town Council Page 331 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 62 Development Sign Example DEVELOPMENT NAME, LOGO, AND/OR GRAPHIC ADDRESSING Development Sign Example (c) Freestanding development identification signs (as shown in the picture to the right above) — by Specific Use Permit (SUP) Number of signs, location, size, and lighting shall be determined by the SUP. (d) Direction Signs Direction signs are to direct the public to various locations within the development such as (but not limited to) retail, office, Urban Residential, hotel, parking lots and structured parking garages. ii. Direction signs may be freestanding, post mounted, wall mounted, projecting or flat mounted. iii. Where mounted to a vertical support the directional sign size shall not exceed 50 sf and not exceed 5'-0" in width. Town Council Page 332 of 393 Meeting Date: March 22, 2016 (e) Exhibit B Direction Signs s i Direction Signs Banners March 3, 2014 Page 163 r 1111FIk Direction Signs Direction Signs Direction Signs i. Banners may be mounted to a vertical support, building, structured parking garage, street light pole, or may span an internal street of the PD property. ii. Banners may display artwork, photos, and/or text that pertains to the development district, special events, activities, exhibits, holidays, or civic events. iii. Maximum area: 50 square feet per side. iv. Banner design is at the sole discretion of the Property Owner. Town Council Page 333 of 393 Meeting Date: March 22, 2016 Exhibit B Pole Mount Banner (fl Directory Map March 3, 2014 Page 164 WIN 00,01, 1000 -pp ff , �� xrCn11E!tlJ [0o re favi Building Mount Banner i. Directory maps shall identify the location of streets, tenants, amenities, service, and features within the development. ii. The directory map may be freestanding, post mounted, wall mounted, kiosk mounted, projecting or flat mounted. iii. The directory map shall not exceed 50 sf in size. (g) Architectural Roof Signs i. An architectural sign is a sign which may extend above or on top of the roof top or highest point of a building roof line. w WM�rW1(tr r r. Architectural Roof Sign Architectural Roof Sign ii. Architectural Roof Signs are prohibited on frontages along Trophy Club Drive and Indian Creek Drive. iii. Architectural roof signs shall not exceed 150 sf, or exceed 9'-0" in height. They shall be limited to two per building/roof. Town Council Page 334 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 165 (h) Signage at Sloped Roofs Sloped Roof Signage Sloped Roof Signage Sloped Roof Signage Sloped Roof Signage Sloped Roof Signage i. Tenant signage may be allowed at sloped roofs and/or parapets to meet signage requirements of the Tenant based upon the building Facade design. ii. Signage shall be installed at the lower leading edge of a sloping roof, canopy, or parapet and not extending above the top edge of the sloping roof material. iii. Roof signage shall not exceed one-third of the height of the sloping roof as seen in true elevation. (i) Projecting Blade and Hanging Signs i. Projecting blade and hanging signs shall be allowed within the limits of the development for the use by Tenants and Property Owner. Town Council Page 335 of 393 Meeting Date: March 22, 2016 Exhibit B �a`"JI(TURFUSHc��fi ti �4Ff tSTANB�y Blade Signage Blade Signage Blade Signage Blade Signage March 3, 2014 Page 166 ii. Projecting blade and hanging signs may project a maximum of 6'- 0" into the public right-of-way or public easement, into any Supplemental Zone, or from the face of any building. Projecting blade signs and hanging signs are to be mounted such that their lowest edge is at least 8'-0" above the typical finished sidewalk, or the minimum height to meet ADA regulation. iii. Projecting blade and hanging signs shall not exceed 50 sf. 0) Murals Murals are permitted upon approval of Town Staff. ii. Murals may be painted or attached to the exterior building walls of any structure. iii. Murals may incorporate artwork, photos, and/or text that pertains to the development district, special events, activities, exhibits, holidays, or civic events by means easily understood by a general audience. Town Council Page 336 of 393 Meeting Date: March 22, 2016 Exhibit B (k) Wall Signs March 3, 2014 Page 1 67 i. Only one sign and one logo shall be permitted per tenant per street (public and private) frontage. ii. The smallest rectangle encompassing all the letters may not exceed 30 inches in height, nor 40 feet in length nor 75% of the length of the frontage of the demised premises. iii. Businesses located on a corner may be permitted one sign on each frontage. Corner Wall Signage Comer Wall Signage iv. Signage shall be located on the wall surface above the storefront windows and above the storefront awnings or canopies. Town Council Page 337 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 168 Above Storefront Signs Above Storefront Signs Above Storefront Signs Above Storefront Signs V. Logos or Business marks, measured separately, may not exceed 30 SF, and may be located on the facade wall or on the business awning over the primary entry. �� _� rt 'y a C� Logo Wall Signs (1) Sign Kiosks Logo Wall Signs i. Freestanding kiosk structures, permanent or temporary, may be placed within public right-of-ways and/or public easements, with the exception of vehicle vision triangles. Town Council Page 338 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 169 ii. Kiosks are limited in height to 15'-0". iii. The total allowed signage for each kiosk in public right-of-ways and/or public easements is 40 sf The allowed gross vertical (not roof) surface area for each kiosk in public right-of-ways and/or public easements is 80 sf. iv. The total allowed signage for each kiosk within the lot limits is 60 sf The allowed gross vertical (not roof) surface area for each kiosk in public right-of-ways and/or public easements is 120 sf. V. Kiosks may incorporate directional signage, directory maps, public service announcements, artwork, photos, and/or text that pertains to the development district, special events, activities, exhibits, holidays, or civic events. vi. Kiosks may incorporate lighting and ambient audio. vii. Kiosks installed within the lot limits are not limited in number and may display commercial content. 2) Seasonal decorations. Seasonal decorations are permitted within the Property and may be attached to building elevations. Decorative tree lighting is allowed year round. 3) Existing Clock Tower. The existing clock tower, as shown on the Concept Plan, shall remain in its current location within the Property. A new Clock Tower, of similar size and scale of the existing Clock Tower, shall be allowed to replace the existing Clock Tower. 4) Vendor Kiosks. Vendor kiosks are permitted on the Property subject to the following requirements: a. Vender kiosks are intended for pedestrian ("walk-up") customers only. b. During hours of operation, merchandise display and customer waiting may extend beyond the kiosk enclosure. c. Kiosks are to be located in or immediately adjacent to pedestrian areas with the express intent of providing inviting and convenient casual shopping and service opportunities suitable for an active pedestrian urban environment. d. Merchandise display and patron waiting areas may be covered by awnings or canopies. Merchandise display and customer waiting area may extend beyond the kiosk enclosure in all directions (this area is to be vacated during non- operating hours). Town Council Page 339 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 170 e. During non -business hours the kiosk and all merchandise is to be fully secured. f. Food preparation and sales must meet applicable health ordinances. g. Deliveries to kiosks are to be made during designated times coordinated by the Town Manager's Designee. h. Kiosk may not exceed 15 feet in height exclusive of architectural and decorative features. i. Kiosks may not exceed 400 sq. ft in floor area. j. Awnings or canopies, fixed or retractable, may extend in all directions beyond the kiosk enclosure itself with specific extent to be determined on a case-by- case basis by the Development Management. k. Kiosk construction must meet all applicable municipal building and life safety codes and shall be secure after business hours. 1. Kiosks may have electrical, gas, water, cable TV/data, and/or telephone service. All utility services are to be routed underground (no overhead wiring/cabling is allowed). m. Permanent signage pertinent to the primary business of the kiosk tenant may be mounted on the kiosk itself. 5) Environmental standards. Development and uses within the Property shall comply with all Town environmental standards including, but not limited to glare, noise, vibration, and odors. 6) Utility Placement and Routi (a) Utility Services shall be defined as electrical service and distribution, telecommunications, data and cabling, electrical service for street lighting, signal cabling and wiring, proprietary cabling, natural gas service, water, sanitary sewer & storm sewer. (b) Overhead utility lines are prohibited within the limits of the development. (c) All utility lines within the limits of the development shall be placed underground from the provider connection into each serviced building and in general conformance with the location set forth in Exhibit "G". (d) Major provider electrical distribution, natural gas distribution, and water utilities shall be routed below drive paving within public right-of-ways and/or public easements. Town Council Page 340 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 171 (e) Private utilities shall be routed through Serviceways and similar Circulation Zones and physical building separations internal to each block. Individual taps, meters, disconnects, and distribution should be located in these same areas, grouped in a purposeful and planned manner, easily accessed for reading and service, but visually screened into alcoves, fenced enclosures, or similar areas. F Utility Placement Utility Placement (1) LIGHTING. Utility Placement 1) Exterior lighting shall be architecturally integrated with the building's style, material, and color. 2) Lighting intensities shall be controlled to ensure that excessive light spillage and glare are not directed toward neighboring areas and motorists. 3) Pedestrian level lighting of building entrance -ways shall be provided. 4) Illuminations of portions of buildings, direct or indirect, may be used for safety or aesthetic results. 5) Lighting shall not exceed zero foot candles at property line III. PROCEDURES: A) Summary of the Process: 1) PD Standards, Development of the Property shall comply with the standards set forth in this Ordinance and with all other Town regulations not otherwise in conflict with these planned development regulations. 2) Concent Plan, Development of the Property shall generally comply with the Concept Plan attached hereto, including all modifications as authorized and approved by this Ordinance. Town Council Page 341 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 172 3) Preliminary Site Plan. Development of the Property shall generally comply with the Preliminary Site Plan attached as Exhibit "I" The Preliminary Site Plan is subject to change with staff approval after design charette process. Town Staff shall approve a modified Preliminary Site Plan if it complies with the standards set forth in the planned development district. 4) Site Plan and Facade Plans. Applicant shall submit a Site Plan and Facade plans for each phase of development to Town Staff for approval. Development of the Property shall comply with the Site Plan and Facade plans approved by the Staff as set forth herein. 5) Phasing. Each phase of development shall comply with steps 3 and 4 of this Section III. A. B) Concept Plan. a) Information to be provided on the Concept Plan shall comply with the standards set forth in this Ordinance and all other applicable Town Ordinances and shall include: i. the general location for proposed land uses; ii. delineation of all undeveloped open areas except for required yards, landscaped areas, areas unobstructed to the sky, and open recreation facilities such as tennis courts and swimming pools; iii. indication of maximum heights for all structures in feet and stories; iv. location of all proposed screening between the site and adjacent property; V. location of minimum building setbacks along the site boundaries, on dedicated streets; vi. approximate location of major access points and rights-of-way to be dedicated to the Town; and vii. indication of each phase of development if separate phases are proposed. b) There shall be no expiration date for an approved Concept Plan. C) Modified Preliminary Site Plan. 1) A request for a modified Preliminary Site Plan shall be submitted and may be approved by Town Staff as set forth herein. 2) Modified Preliminary Site Plans shall contain the following information: (a) Delineation of the Property; (b) Proposed public rights-of-way; Town Council Page 342 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 173 (c) Proposed uses; (d) General building footprints, and locations of vehicle and pedestrian ingress and egress; (e) Total number of dwelling units proposed; (f) General location of parking; (g) General location of parks and open space with the general locations of existing tree clusters; and, 3) Process: (a) The Applicant shall submit the Modified Preliminary Site Plan and general facade standards to the Town Staff. (b) The Town Staff shall review the documents. If Town Staff determines that the Modified Preliminary Site Plan complies with the Concept Plan and the provisions of this planned development district, Town Staff shall approve the Modified Preliminary Site Plan. If the Modified Preliminary Site Plan does not comply with this Ordinance, Town Staff shall specify the deficiencies. (c) Town Staff shall return one copy of the Modified Preliminary Site Plan to the Applicant with review comments which indicate the noncompliance from this Ordinance or any non-compliance with prevailing standards of health, safety, welfare, or infrastructure standards of the Town. (d) Town Staff shall review the re -submittal and respond whether all deviations, previously noted, have been clarified and/or corrected. Should Town Staff determine that the re -submittal complies with this Ordinance's requirements, Town Staff shall approve the Modified Preliminary Site Plan or repeat the notice of noncompliance set forth above. (e) The Applicant may appeal any Town Staff decision to the Planning and Zoning Commission which shall review the Modified Preliminary Site Plan and make a recommendation of approval to the Town Council if the Commission determines that the Modified Preliminary Site Plan conforms to the Concept Plan and the provisions of this planned development district. The Town Council shall review the Modified Preliminary Site Plan and the recommendation of the Commission, and upon making a determination that the Modified Preliminary Site Plan conforms to the Concept Plan and the provisions of this planned development district Town Council shall approve the Modified Preliminary Site Plan. No public hearing or landowner notification shall be required for the appeal process authorized by this subsection. (f) There shall be no expiration date for an approved Modified Preliminary Site Plan. Town Council Page 343 of 393 Meeting Date: March 22, 2016 D) Site Plan: 1) 2) 3) Exhibit B March 3, 2014 Page 174 Prior to the issuance of a building permit application for a building to be constructed on the Property, a Site Plan shall be approved as set forth herein. Site Plans shall contain the following information: (a) Metes and Bounds of Site Plan area; (b) Proposed Lot lines; (c) Proposed Public Rights-of-way with curbing, sidewalk, street tree locations and parking space indicated. The drawing shall also show the location of existing or proposed traffic signals, location of existing or proposed median cuts, acceleration/deceleration lanes, and turn lanes with traffic control signage and a description of special paver treatment if proposed. (d) Proposed uses. (e) Building footprints, gross area in square feet per floor and cumulative area of all floors, number of floors above and below grade, and proposed uses for each floor, and all locations of vehicle and pedestrian ingress and egress to all proposed blocks and buildings and parking areas. (f) Total number of dwelling units proposed and the square footage of each of the proposed dwelling units. (g) Parking: On -street parking shown with parking counts, surface parking shown with parking counts, garage parking shown with parking counts. Parking Counts shall be shown by block and in total and the parking demand shall be shown by block and in total. For purposes of calculating parking, the entire property shall be considered one lot. (h) Parks, Open Space and trails shall be shown with calculation of areas to confirm compliance with these regulations. Landscape plans are not required, but the Site Plan shall show the approximate number of proposed trees to be planted and general locations of existing tree clusters, providing average size and number and indication of species. (i) Proposed and existing grading in 1'0" contour lines. 0) Dumpster locations and proposed screening devices. (k) Location, size and lighting of Project Identification Sign(s), Monument Sign(s), Kiosks in public ROW'S, or other major feature readily visible from viewpoints off-site. Process: (a) The Applicant shall submit the required number of copies of the Site Plan to the Town Staff. Town Council Page 344 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 175 (b) Town Staff shall review the documents to determine if they comply with the Concept Plan, Preliminary Site Plan and the provisions of this planned development district. If Town Staff determines that the Site Plan complies with the Concept Plan, Preliminary Site Plan and the provisions of this planned development district, Town Staff shall approve the Site Plan. If Town Staff determines that the Site Plan does not comply with this Ordinance, Town Staff shall specify the deficiencies. (c) Town Staff shall return one copy of the Site Plan to the Applicant with review comments which indicate the noncompliance from this Ordinance or any non-compliance with prevailing standards of health, safety, welfare, or infrastructure standards of the Town. (d) Town Staff shall review the re -submittal and respond whether all deviations, previously noted, have been clarified and/or corrected. Should Town Staff determine that the re -submittal complies with this Ordinance's requirements, Town Staff shall approve the Site Plan or repeat the notice of noncompliance set forth above. (e) The Applicant may appeal any Town Staff decision to the Planning and Zoning Commission which shall review the Site Plan and make a recommendation of approval to the Town Council if the Commission determines that the Site Plan conforms to the Concept Plan, Preliminary Site Plan, and the provisions of this planned development district. The Town Council shall review the Site Plan and the recommendation of the Commission, and upon making a determination that the Site Plan conforms to the Concept Plan, Preliminary Site Plan and the provisions of this planned development district, Town Council shall approve the Site Plan. No public hearing or landowner notification shall be required for the appeal process authorized in this subsection. (f) There shall be no expiration date for an approved Modified Preliminary Site Plan. E) Facade Elevations: 1) Development of the Property shall comply with Facade Elevations which substantially comply with the standards set forth herein and with all other Town regulations not otherwise in conflict with these planned development regulations. Facade Elevations are required to be submitted by an owner, developer or subdivider and reviewed and approved by the Town Staff prior to the issuance of a building permit. Facade Elevations may be submitted individually for separate buildings rather than for all structures to be constructed on the Property. 2) Submittal requirements for Facade Elevations shall include: (a) Data block including project name, legal description (Town, county, state, survey and abstract, subdivision, lot and block, existing and proposed zoning, overlay districts), gross acreage, drawing title, drawing Town Council Page 345 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 76 scale, preparation/revision and submission dates, contact information (name, address, phone, and email) of the property owner, architect, engineer, surveyor, and landscape architect. (b) Elevations of every side of every building shown on the Site Plan, drawn at a scale sufficient to depict building detail. Small scale drawings may be supplemented with large scale portions of the building facade. (c) Location plan keying the drawings of the elevations to their location within the site plan and the extent of the proposed facade on each building. (d) Identification and tabulation of ground floor areas relative to residential or non-residential uses. (e) Identification and area tabulation of material finishes, including areas of glass, masonry, and EIFS. Tabulation does not include sloping roof surfaces. (f) Windows, window and doorjamb, sill and head dimensions, balconies, balcony rail details, finishes, and parapets. (g) Roof in elevation or plan, as appropriate, with slopes and material identifications. (h) Identification and dimension of floor levels. (i) Vertical property lines through buildings where applicable. 3) Process: (a) The Facade Elevation submittal shall be reviewed by Town Staff for compliance to design requirements cited in this Ordinance. (b) Town Staff shall review the submittal and respond whether the Facade Elevations meet the standards set forth by this Ordinance or shall specify the deficiencies. Should Town Staff determine that the submittal complies with this Ordinance's requirements, Town Staff shall approve the Facade Elevations, the submittal shall be so noted "Approved", with copies retained by Town Staff for Town records, and one (1) copy returned each to the Property Owner and Designer. Once the Facade Elevations has been reviewed and approved, then the Applicant may apply for a building permit. (c) Should Town Staff identify items that are not compliant, one copy of the Facade Elevations shall be returned to the Property Owner with review comments which indicate the noncompliance from this Ordinance or any non-compliance with prevailing codes or Ordinances. (d) Town Staff shall review the re -submittal and respond whether all deviations, previously noted, have been clarified and/or corrected. Should Town Staff determine that the re -submittal complies with this Ordinance's requirements, Town Staff shall approve the Facade Town Council Page 346 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 77 Elevations, the re -submittal shall be so noted "Approved", with copies retained by Town Staff for Town records, and one (1) copy returned each to the Property Owner and Applicant's Designer. (e) The Applicant may appeal any decision of Town Staff to the Planning and Zoning Commission. The Planning and Zoning Commission shall review and make a recommendation of approval to the Town Council if the Commission determines that the Facade Elevations conform to the Site Plan and the provisions of this planned development district. The Town Council shall review the Facade Elevations and the recommendation of the Commission, and upon making a determination that, the Facade Elevations conform to the Site Plan and the provisions of this planned development district, the Council shall approve the Facade Elevations. (f) Once the Site Plan and Facade Elevations have been approved, Construction Documents and Specifications may be reviewed for building permit in accordance with the Town's Building Code. (g) There shall be no expiration date for an approved Facade Elevation, other than the specified expiration periods that apply to all Preliminary Plats and Final Plats. F) Process for Minor Modifications to the Concept Plan, Preliminary Site Plan, Site Plan or Facade Elevations: 1) Minor modifications to the Concept Plan, Preliminary Site Plan, Site Plan or Facade Elevations including, but not limited to components, colors, locations, extent, number, size, area, and detailing, may be approved administratively by Town Staff, provided, however that Town Staff may not approve any one or more of the following: (a) A requested land use that is not expressly allowed under this planned development district; (b) A proposed modification that increases maximum densities permitted under this planned development; (c) A proposed modification that increases maximum heights permitted under this planned development; and/or, (d) A proposed modification that changes required parking count except as otherwise specifically provided for in this ordinance. 2) Changes to accommodate the requirements of a Tenant may be considered a minor modification provided the changes comply with this Ordinance and all applicable codes and Ordinances. 3) Minor modifications as described above shall be incorporated into the construction documents prepared for building permits, and considered to comply with the approved Site Plan and Facade Elevations reviews and approvals. Town Council Page 347 of 393 Meeting Date: March 22, 2016 Exhibit B March 3, 2014 Page 1 78 4) The Applicant may appeal any decision of the Town Staff to the Planning and Zoning Commission. The Planning and Zoning Commission shall review and make a recommendation of approval to the Town Council if the Commission determines that the proposed modification satisfies the standards set forth in this ordinance. The Town Council shall approve the proposed modification if the Council determines that the modification satisfies the standards set forth in this ordinance. Town Council Page 348 of 393 Meeting Date: March 22, 2016 U x x LU Z EL cc ca IIIIIIII � �IIIIIIIIIII �� o - F as w - a= T -T 01 �srr FF rrrrrrr- � rr-n�rr� \ 1 P, a �, p ,7�i O -1C O s M1 4r Y Lf ry b N t? 4n C cd µ Ic. Sit •� " 'U� � � 7 �.� � Q + I'' 4 jIt .� It, ,w r s HA C W �i 0 ❑ U d OCL' rl CJ�z \ LLI W \\ LL S# 1 1 a U 7 O U LL o _ISH Al� r L r v as a U 7 O U LL o _ISH Al� r 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-161-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/14/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a request to install an electronic message board within an existing monument sign located at 101 Trophy Club Drive, Fellowship United Methodist Church, being located in the NS -Neighborhood Services zoning district, Case ME -16-002. Attachments: Staff Report - Electronic Message Board ME -16-02.0 Exhibit A - Application and Exhibits Provided by Aoolicant.odf Exhibit B -Staff Exhibits and Location Maps.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding a request to install an electronic message board within an existing monument sign located at 101 Trophy Club Drive, Fellowship United Methodist Church, being located in the NS - Neighborhood Services zoning district, Case ME -16-002. Town Council Page 352 of 393 Meeting Date: March 22, 2016 TOWN OF T C C, TROPHY CLUB 100 Municipal Drive •Trophy Club, Texas 76262 To: Mayor and Town Council From: Ron Ruthven, Town Planner CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: Electronic Message Board - Case #ME -16-02 Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding a request to install an electronic message board within an existing monument sign located at 101 Trophy Club Drive, Fellowship United Methodist Church, being located in the NS -Neighborhood Services zoning district, Case ME -16- 002. Explanation: Legacy Signs of Texas, on behalf of Fellowship United Methodist Church, is requesting approval of an electronic sign to be placed within an existing monument sign for the church located at 101 Trophy Club Drive. Section 4.03(F) of the Sign Regulations in the Town's Code of Ordinances requires any installation of an electronic sign to obtain the approval of the Town Council upon the recommendation of the Planning and Zoning Commission. The states specifically: F. Changeable Electronic Variable Message Sign (CEVMS) or Electronic Message Board Signs: For CEVMS or Signs with Electronic Message Boards, other than Billboard Signs, the approval of Town Council upon recommendation of the Town Planning and Zoning Commission is required to convert any existing sign into or to construct any new sign as a CEVMS or to construct any existing sign into or to convert any new sign into a sign with an Electronic Message Board. Furthermore, the table in Section 4.09(C) of the regulations caps the maximum area of an electronic at 50 square feet with a maximum height of four feet. The following are the definitions for this type of sign in the regulations: Changeable Electronic Variable Message Sign (CEVMS) Definition: A sign which permits light to be turned on or off intermittently or which is operated in a way whereby light is turned on or off intermittently, including any illuminated sign on which such illumination is not kept stationary or constant in intensity and color at all times when such sign is in use, including light emitting Page 1 of 2 Town Council Page 353 of 393 Meeting Date: March 22, 2016 diode (LED) or Electronic Message Board or digital sign, and which varies in intensity or color. A CEVMS does not include a sign located within the right-of-way that functions as a traffic control device and that is described and identified in the Manual on Uniform Traffic Control Devices, as amended. Electronic Message Board Definition: A sign with a fixed or changing display/message composed of a series of lights that may be changed through electronic means. Signs whose alphabetic, pictographic, or symbolic informational content can be changed or altered on a fixed display screen composed of electrically illuminated segments. The term includes a Programmed Electronic Display. Given these definitions, an electronic sign may change messages and scroll messages with no restrictions on animations as well. However, the sign cannot flash and cannot create a safety hazard to passing vehicle traffic. Sign Details: The electronic message board proposed by the applicant would replace an existing non- electronic message sign. The new electronic sign would be 4'1" in height and 8' wide with a total area of 32 square feet and would be placed within the existing monument sign below a new 2' x 8' marquee, which is composed of vinyl and is not electronic. The existing sign does not contain the required masonry base for a monument sign. The applicant intends to add a masonry base to the sign that will match the existing columns. Planning And Zoning Commission Recommendation: The Planning and Zoning Commission considered this item on March 10, 2016. The Commission voted to approve this item (4-2). Staff Review And Recommendation: The sign regulations in the Code of Ordinances require any electronic sign to be approved by the Town Council upon the recommendation of the Planning and Zoning Commission. Other than the electronic sign request, the other elements of the sign, as proposed, comply with the sign regulations in the Code of Ordinances. Approval of the electronic sign request is at the complete discretion of the Planning and Zoning Commission. The Planning and Zoning Commission's options regarding action of this request are as follows: 1. Recommend approval of the request as submitted; 2. Recommend approval of the request with additional condition(s); 3. Table the agenda item to a specific date with clarification of intent and purpose; 4. Recommend denial of the request. Attachments: • Exhibit A —Application and Exhibits Provided by Applicant • Exhibit B — Staff Exhibits and Location Maps Page 2 of 2 Town Council Page 354 of 393 Meeting Date: March 22, 2016 Exhibit A TOWN OF TC, TROPHY CLUB Application for a zoning BOO Municipal Drive +Tro" Clues, Texas 76267 Change / Site Plan / M isc Forte Change/Application Type—Check the appropriate box below ❑ Straight Zone Change ❑ Planned Development (PD) District ❑ Special/Conditional use Permit (CUP/SUP) .k 13Temporary Use Permit 13Site Plan 2 Meritorious Exception Q Amendment to PD, Site Plan, CU'PfSUP DETAILS OF REQUEST Proposed Zoning Change: _'f Current Zoning: Ajj Description of Request: Ro t' 7")U+y•' Ij _ Property Address; T ;' !k `1 I . Total Acres: Legal Description: LOT Current Use of Property; u _k APPLICANT/ OWNER INFORMATION Applicant Own Name- Name- Fci l i LDx Address: _ t r )AW Address aState/ZIP: TtQ�`��•_ Phone 4 4= Phone: 2 H- S' Email: '�. �, - + i S Email:- signature: mail•si nature Signature: MOTE; The property owner must sign the applicadan or submit * notarized letter of APPLICATION REQUIREMENTS ■ All required information, pians and slgna*ures $hall be completed prior tg application sub- mittal. INCOIVIPLETE APPLICATIONS WI LL NOT BE ACCEPTED. + In a addition to this application form, a detailed description of the request including all rele- vant project deralls shall be attached an a separate sheet to this application. + All required application fees shall 6e paid up an submittal of this application. Other plans and exhibits may be required to be submitted with this application per the re= quirements of the Town Code of Ortlinances. It is rewrnmended that a pretiminary confer- ence with a member of Town staff be conducted priarto the submittal of thls aPplieati0n. STAFF USE ONLY Date Received: 2/23/2016 Received by: R. Ruthven Fee maid: $50.00 Payment Type/Check #. Check #3403 Receipt #: ME -16-002 Case If: ME -16-002 DRC Mtg. Date- n/a Town Council Page 355 of 393 Meeting Date: March 22, 2016 Ell gull loll I n Awl - 0 nn = fie cc r. 0 X J -- W r 0) fie cc r. -4 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-149-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2015-36 P&Z approving a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP - 16 -008. Attachments: Date Ver. Action By Action Result Consider and take appropriate action regarding an Ordinance amending Ordinance No. 2015-36 P&Z approving a Conditional Use Permit for a wireless antenna facility located within Tract C, Section 8, Trophy Club Addition along SH 114 between Trophy Lake Drive and Trophy Club Drive, south of Roaring Creek Court by expanding the total lease area from 0.006 acres to 0.016 acres, Case CUP -16-008. Town Council Page 360 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-148-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding an amended Lease Agreement between the Town and Verizon Wireless, for a wireless antenna facility located along State Highway 114 between Trophy Lake Drive and Trophy Club Drive; and authorizing the Mayor or his designee to execute all necessary documents. Attachments: Staff Report - Verizon Wireless Lease Agreement.pdf Verizon Wireless Lease Agreement.pdf Date Ver. Action By Action Result Consider and take appropriate action regarding an amended Lease Agreement between the Town and Verizon Wireless, for a wireless antenna facility located along State Highway 114 between Trophy Lake Drive and Trophy Club Drive; and authorizing the Mayor or his designee to execute all necessary documents. Town Council Page 361 of 393 Meeting Date: March 22, 2016 TOWN OF T C C, TROPHY CLUB 100 Municipal Drive •Trophy Club, Texas 76262 To: Mayor and Town Council From: Steven Glickman, Assistant Town Manager/CFO CC: Stephen Seidel, Town Manager Holly Fimbres, Town Secretary Re: Verizon Lease Agreement Town Council Meeting, March 22, 2016 Agenda Item: Consider and take appropriate action regarding an amended Lease Agreement between the Town and Verizon Wireless, for a wireless antenna facility located along State Highway 114 between Trophy Lake Drive and Trophy Club Drive; and authorizing the Mayor or his designee to execute all necessary documents. Explanation: The Town and Verizon Wireless have been in negotiations regarding a lease of Town property along state highway 114 for some time. Verizon intends to install a wireless antenna facility on the leased property. This lease would generate $12,000 per year in revenue to be received in equal monthly installments. At tonight's Council meeting (March 22, 2016) a public hearing for a Conditional Use Permit is to be conducted and potentially approved by the Town Council. Attachments: • Verizon Wireless Lease Agreement Recommendation: Staff recommends Council approval of the proposed lease agreement with Verizon Wireless (assuming a Conditional Use Permit is granted). Town Council Page 362 of 393 Meeting Date: March 22, 2016 CROOKED CREEK/291885 TLH / 10.30.15 LAND LEASE AGREEMENT This Land Lease Agreement ("Agreement"), made this day of , 20 between TOWN OF TROPHY CLUB, a Texas home rule municipality, with an address of 100 Municipal Drive, Trophy Club, Texas 76262, hereinafter designated LESSOR, and DALLAS MTA, L.P. d/b/a Verizon Wireless, with its principal offices at One Verizon Way, Mail Stop 4AW100, Basking Ridge, New Jersey 07920 (telephone number 866-862-4404), hereinafter designated LESSEE. LESSOR and LESSEE are at times collectively referred to hereinafter as the "Parties" or individually as the "Party". 1. PREMISES. Subject to and in accordance with applicable Laws, LESSOR hereby leases to LESSEE a portion of that certain parcel of property (the entirety of LESSOR's property is referred to hereinafter as the Property), located off of State Highway 114, Trophy Club, Denton County, Texas, and being described as a 240 square foot parcel (the "Land Space"), together with the air space rights for the placement of antennas on the existing electric transmission tower ("Antenna Space"), together with a five feet (5') wide non-exclusive utility easement for the installation and maintenance of utility wires, poles, cables conduits and pipes running from the Land Space to the existing power tower (the "Coax Right of Way"), together with the non-exclusive right (the "Rights of Way") for ingress and egress, seven (7) days a week twenty-four (24) hours a day, on foot or motor vehicle, including trucks over or along a twenty foot (20') wide right-of-way extending from the nearest public right-of-way, State Highway 114, to the Land Space, and for the installation and maintenance of utility wires, poles, cables, conduits, and pipes over, under, or along one or more rights of way from the Land Space, and together with a ten foot (10') wide non-exclusive utility easement for the installation and maintenance of utility wires, poles, cables, conduits and pipes running from a point of demarcation on the Property to the Land Space (the "Utility Right of Way") said Land Space, Antenna Space, Coax Right of Way, Rights of Way and Utility Right of Way (hereinafter collectively referred to as the "Premises") being substantially as described herein in Exhibit "A" attached hereto and made a part hereof. The Property is also shown on the Tax Map of Denton County as tax identification number 563761, and is further described in Deed Book 5163 at Page 478 as recorded in the Office of the Clerk of Denton County, Texas. In the event any public utility is unable to use the Rights of Way, the LESSOR hereby agrees to grant an additional right-of-way either to the LESSEE or to the public utility at no cost to the LESSEE. 2. SURVEY. LESSOR also hereby grants to LESSEE the right to survey the Property and the Premises, and said survey shall then become Exhibit "B" which shall be attached hereto and made a part hereof, and shall control in the event of boundary and access discrepancies between it and Exhibit "A". Cost for such work shall be borne by the LESSEE. Town Council Page 363 of 393 Meeting Date: March 22, 2016 3. TERM; RENTAL. a. This Agreement shall be effective as of the date of execution by both Parties, provided, however, the initial term shall be for five (5) years and shall commence on the Commencement Date (as hereinafter defined) at which time rental payments shall commence and be due at a total annual rental of $12,000.00, to be paid in equal monthly installments on the first day of the month, in advance, to LESSOR, or to such other person, firm or place as LESSOR may, from time to time, designate in writing at least thirty (30) days in advance of any rental payment date by notice given in accordance with Paragraph 23 below. The Agreement shall commence based upon the date LESSEE commences installation of the equipment on the Premises. In the event the date LESSEE commences installation of the equipment on the Premises falls between the 1St and 15th of the month, the Agreement shall commence on the 1St of that month and if the date installation commences falls between the 16th and 31St of the month, then the Agreement shall commence on the 1St day of the following month (either the "Commencement Date"). LESSOR and LESSEE agree that they shall acknowledge in writing the Commencement Date. LESSOR and LESSEE acknowledge and agree that initial rental payment(s) shall not actually be sent by LESSEE until thirty (30) days after a written acknowledgement confirming the Commencement Date. By way of illustration of the preceding sentence, if the Commencement Date is January 1 and the written acknowledgement confirming the Commencement Date is dated January 14, LESSEE shall send to the LESSOR the rental payments for January 1 and February 1 by February 13. Upon agreement of the Parties, LESSEE may pay rent by electronic funds transfer and in such event, LESSOR agrees to provide to LESSEE bank routing information for such purpose upon request of LESSEE. b. LESSOR hereby agrees to provide to LESSEE certain documentation (the "Rental Documentation") evidencing LESSOR's interest in, and right to receive payments under, this Agreement, including without limitation: (i) documentation, acceptable to LESSEE in LESSEE's reasonable discretion, evidencing LESSOR's good and sufficient title to and/or interest in the Property and right to receive rental payments and other benefits hereunder; (ii) a complete and fully executed Internal Revenue Service Form W-9, or equivalent, in a form acceptable to LESSEE, for any party to whom rental payments are to be made pursuant to this Agreement; and (iii) other documentation requested by LESSEE in LESSEE's reasonable discretion. From time to time during the Term of this Agreement and within thirty (30) days of a written request from LESSEE, LESSOR agrees to provide updated Rental Documentation in a form reasonably acceptable to LESSEE. The Rental Documentation shall be provided to LESSEE in accordance with the provisions of and at the address given in Paragraph 23. Delivery of Rental Documentation to LESSEE shall be a prerequisite for the payment of any rent by LESSEE and notwithstanding anything to the contrary herein, LESSEE shall have no obligation to make any rental payments until Rental Documentation has been supplied to LESSEE as provided herein. 2 Town Council Page 364 of 393 Meeting Date: March 22, 2016 Within fifteen (15) days of obtaining an interest in the Property or this Agreement, any assignee(s), transferee(s) or other successor(s) in interest of LESSOR shall provide to LESSEE Rental Documentation in the manner set forth in the preceding paragraph. From time to time during the Term of this Agreement and within thirty (30) days of a written request from LESSEE, any assignee(s) or transferee(s) of LESSOR agrees to provide updated Rental Documentation in a form reasonably acceptable to LESSEE. Delivery of Rental Documentation to LESSEE by any assignee(s), transferee(s) or other successor(s) in interest of LESSOR shall be a prerequisite for the payment of any rent by LESSEE to such party and notwithstanding anything to the contrary herein, LESSEE shall have no obligation to make any rental payments to any assignee(s), transferee(s) or other successor(s) in interest of LESSOR until Rental Documentation has been supplied to LESSEE as provided herein. 4. EXTENSIONS. This Agreement shall automatically be extended for four (4) additional five (5) year terms unless LESSEE terminates it at the end of the then current term by giving LESSOR written notice of the intent to terminate at least six (6) months prior to the end of the then current term. 5. EXTENSION RENTALS. Commencing on the first annual anniversary of the Commencement Date and on each annual anniversary thereafter during the term of this Agreement (including all extension terms), annual rent shall increase by an amount equal to three percent (3%) of the annual rent due for the immediately preceding lease year. 6. ADDITIONAL EXTENSIONS. If at the end of the fourth (4th) five (5) year extension term this Agreement has not been terminated by either Party by giving to the other written notice of an intention to terminate it at least three (3) months prior to the end of such term, this Agreement shall continue in force upon the same covenants, terms and conditions for a further term of five (5) years and for five (5) year terms thereafter until terminated by either Party by giving to the other written notice of its intention to so terminate at least three (3) months prior to the end of such term. Annual rental for each such additional five (5) year term shall increase by an amount equal to three percent (3%) of the annual rent due for the immediately preceding lease year. The initial term and all extensions shall be collectively referred to herein as the "Term". 7. TAXES. LESSEE shall have the responsibility to pay any personal property, real estate taxes, assessments, or charges owed on the Property which LESSOR demonstrates is the result of LESSEE's use of the Premises and/or the installation, maintenance, and operation of the LESSEE's improvements, and any sales tax imposed on the rent (except to the extent that LESSEE is or may become exempt from the payment of sales tax in the jurisdiction in which the Property is located), including any increase in real estate taxes at the Property which LESSOR demonstrates arises from the LESSEE's improvements and/or LESSEE's use of the Premises. LESSOR and LESSEE shall each be responsible for the payment of any taxes, levies, assessments and other charges imposed including franchise and similar taxes imposed 3 Town Council Page 365 of 393 Meeting Date: March 22, 2016 upon the business conducted by LESSOR or LESSEE at the Property. Notwithstanding the foregoing, LESSEE shall not have the obligation to pay any tax, assessment, or charge that LESSEE is disputing in good faith in appropriate proceedings prior to a final determination that such tax is properly assessed provided that no lien attaches to the Property. Nothing in this Paragraph shall be construed as making LESSEE liable for any portion of LESSOR's income taxes in connection with any Property or otherwise. Except as set forth in this Paragraph, LESSOR shall have the responsibility to pay any personal property, real estate taxes, assessments, or charges owed on the Property and shall do so prior to the imposition of any lien on the Property. LESSEE shall have the right, at its sole option and at its sole cost and expense, to appeal, challenge or seek modification of any tax assessment or billing for which LESSEE is wholly or partly responsible for payment. LESSOR shall reasonably cooperate with LESSEE at LESSEE's expense in filing, prosecuting and perfecting any appeal or challenge to taxes as set forth in the preceding sentence, including but not limited to, executing any consent, appeal or other similar document. In the event that as a result of any appeal or challenge by LESSEE, there is a reduction, credit or repayment received by the LESSOR for any taxes previously paid by LESSEE, LESSOR agrees to promptly reimburse to LESSEE the amount of said reduction, credit or repayment. In the event that LESSEE does not have the standing rights to pursue a good faith and reasonable dispute of any taxes under this paragraph, LESSOR will pursue such dispute at LESSEE's sole cost and expense upon written request of LESSEE. 8. USE; GOVERNMENTAL APPROVALS. LESSEE shall use the Premises for the purpose of constructing, maintaining, repairing and operating a communications facility and uses incidental thereto. A security fence of split -face concrete masonry construction shall be placed around the perimeter of the Land Space, the height of which shall meet or exceed the height of any communications facility equipment located within the fenced communications facility). All improvements, equipment, antennas and conduits shall be at LESSEE's expense and their installation shall be at the discretion and option of LESSEE. LESSEE shall have the right to replace, repair, add or otherwise modify its utilities, equipment, antennas and/or conduits or any portion thereof and the frequencies over which the equipment operates, whether the equipment, antennas, conduits or frequencies are specified or not on any exhibit attached hereto, during the Term. It is understood and agreed that LESSEE's ability to use the Premises is contingent upon its obtaining after the execution date of this Agreement all of the certificates, permits and other approvals (collectively the "Governmental Approvals") that may be required by any Federal, State or Local authorities as well as satisfactory soil boring tests which will permit LESSEE use of the Premises as set forth above. LESSOR shall cooperate with LESSEE in its effort to obtain such approvals and shall take no action which would adversely affect the status of the Property with respect to the proposed use thereof by LESSEE. In the event that (i) any of such applications for such Governmental Approvals should be finally rejected; (ii) any Governmental Approval issued to LESSEE is canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental M Town Council Page 366 of 393 Meeting Date: March 22, 2016 authority; (iii) LESSEE determines that such Governmental Approvals may not be obtained in a timely manner; (iv) LESSEE determines that any soil boring tests are unsatisfactory; (v) LESSEE determines that the Premises is no longer technically compatible for its use, or (vi) LESSEE, in its sole discretion, determines that the use of the Premises is obsolete or unnecessary, LESSEE shall have the right to terminate this Agreement. Notice of LESSEE's exercise of its right to terminate shall be given to LESSOR in writing by certified mail, return receipt requested, and shall be effective upon the mailing of such notice by LESSEE, or upon such later date as designated by LESSEE. All rentals paid to said termination date shall be retained by LESSOR. Upon such termination, this Agreement shall be of no further force or effect except to the extent of the representations, warranties and indemnities made by each Party to the other hereunder. Otherwise, the LESSEE shall have no further obligations for the payment of rent to LESSOR. In addition, LESSEE shall have the right to terminate this Agreement without penalty at any time and for any reason prior to the date LESSEE commences installation of the equipment on the Premises, effective upon the mailing of such notice by LESSEE, or upon such later date as designated by LESSEE in such notice. Additionally, in the event LESSEE's Tower Lease Agreement with Oncor Electric Delivery Company terminates, LESSEE shall have the right to terminate this Agreement, effective upon the mailing of such notice by LESSEE, or upon such later date as designated by LESSEE in such notice. 9. INDEMNIFICATION. Subject to Paragraph 10 below, and to the extent permitted by law, each Party shall indemnify and hold the other harmless against any claim of liability or loss from personal injury or property damage resulting from or arising out of the negligence or willful misconduct of the indemnifying Party, its employees, contractors or agents, except to the extent such claims or damages may be due to or caused by the negligence or willful misconduct of the other Party, or its employees, contractors or agents. 10. INSURANCE. a. Intentionally Deleted. b. LESSEE will maintain at its own cost; Commercial General Liability insurance with limits not less than $1,000,000 for injury to or death of one or more persons in any one occurrence and $500,000 for damage or destruction to property in any one occurrence ii. Commercial Auto Liability insurance on all owned, non - owned and hired automobiles with a minimum combined limit of not less than one million ($1,000,000) per occurrence 5 Town Council Page 367 of 393 Meeting Date: March 22, 2016 iii. Workers Compensation insurance providing the statutory benefits and not less than one million ($1,000,000) of Employers Liability coverage. LESSEE will include the LESSOR as an additional insured on the Commercial General Liability and Auto Liability policies. C. LESSOR will maintain at its own cost commercial general liability insurance with limits not less than $1,000,000 for injury to or death of one or more persons in any one occurrence and $500,000 for damage or destruction to property in any one occurrence. 11. LIMITATION OF LIABILITY. Neither Party shall be liable to the other, or any of their respective agents, representatives, employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise. 12. ANNUAL TERMINATION. Notwithstanding anything to the contrary contained herein, provided LESSEE is not in default hereunder beyond applicable notice and cure periods, LESSEE shall have the right to terminate this Agreement upon the annual anniversary of the Commencement Date provided that at least six (6) months' prior written notice is given to LESSOR. 13. INTERFERENCE. LESSEE agrees to install equipment of the type and frequency which will not cause harmful interference which is measurable in accordance with then existing industry standards to any equipment of LESSOR or other licensed wireless communications providers of the Property which existed on the Property prior to the date this Agreement is executed by the Parties. In the event any after -installed LESSEE's equipment causes such interference, and after LESSOR has notified LESSEE in writing of such interference, LESSEE will take all commercially reasonable steps necessary to correct and eliminate the interference, including but not limited to, at LESSEE's option, powering down such equipment and later powering up such equipment for intermittent testing. In no event will LESSOR be entitled to terminate this Agreement or relocate the equipment as long as LESSEE is making a good faith effort to remedy the interference issue. LESSOR agrees that LESSOR and/or any other tenants, occupants, or users of the Property who currently have or in the future take possession of, all or a part of, the Property will be permitted to install only such equipment that is of the type and frequency which will not cause harmful interference which is measurable in accordance with then existing industry standards to the then existing equipment of LESSEE. The Parties acknowledge that there will not be an adequate remedy at law for noncompliance with the provisions of this Paragraph and therefore, either Party shall have the right to equitable remedies, such as, without limitation, injunctive relief and specific performance. 1.1 Town Council Page 368 of 393 Meeting Date: March 22, 2016 14. REMOVAL AT END OF TERM. LESSEE shall, upon expiration of the Term, or within ninety (90) days after any earlier termination of the Agreement, remove its building(s), antenna structure(s) (except footings), equipment, conduits, fixtures and all personal property and restore the Premises to its original condition, reasonable wear and tear and casualty damage excepted. LESSOR agrees and acknowledges that all of the equipment, conduits, fixtures and personal property of LESSEE shall remain the personal property of LESSEE and LESSEE shall have the right to remove the same at any time during the Term, whether or not said items are considered fixtures and attachments to real property under applicable Laws (as defined in Paragraph 33 below). If such time for removal causes LESSEE to remain on the Premises after termination of this Agreement, LESSEE shall pay rent at the then existing monthly rate or on the existing monthly pro -rata basis if based upon a longer payment term, until such time as the removal of the building, antenna structure, fixtures and all personal property are completed. 15. HOLDOVER. LESSEE has no right to retain possession of the Premises or any part thereof beyond the expiration of that removal period set forth in Paragraph 14 herein, unless the Parties are negotiating a new lease or lease extension in good faith. In the event that the Parties are not in the process of negotiating a new lease or lease extension in good faith, LESSEE holds over in violation of Paragraph 14 and this Paragraph 15, then the rent then in effect payable from and after the time of the expiration or earlier removal period set forth in Paragraph 14 shall equal to the rent applicable during the month immediately preceding such expiration or earlier termination. 16. RIGHT OF FIRST REFUSAL. If LESSOR elects, during the Term to grant to a third party by easement or other legal instrument an interest in and to that portion of the Property occupied by LESSEE, or a larger portion thereof, for the purpose of operating and maintaining communications facilities or the management thereof, with or without an assignment of this Agreement to such third party, LESSEE shall have the right of first refusal to meet any bona fide offer of easement on the same terms and conditions of such offer. If LESSEE fails to meet such bona fide offer within thirty (30) days after written notice thereof from LESSOR, LESSOR may grant the easement or interest in the Property or portion thereof to such third person in accordance with the terms and conditions of such third party offer. 17. RIGHTS UPON SALE. Should LESSOR, at any time during the Term decide (i) to sell or transfer all or any part of the Property to a purchaser other than LESSEE, or (ii) to grant to a third party by easement or other legal instrument an interest in and to that portion of the Property occupied by LESSEE, or a larger portion thereof, for the purpose of operating and maintaining communications facilities or the management thereof, such sale or grant of an easement or interest therein shall be under and subject to this Agreement and any such purchaser or transferee shall recognize LESSEE's rights hereunder under the terms of this Agreement. To the extent 7 Town Council Page 369 of 393 Meeting Date: March 22, 2016 that LESSOR grants to a third party by easement or other legal instrument an interest in and to that portion of the Property occupied by LESSEE for the purpose of operating and maintaining communications facilities or the management thereof and in conjunction therewith, assigns this Agreement to said third party, LESSOR shall not be released from its obligations to LESSEE under this Agreement, and LESSEE shall have the right to look to LESSOR and the third party for the full performance of this Agreement. 18. QUIET ENJOYMENT. LESSOR covenants that LESSEE, on paying the rent and performing the covenants herein, shall peaceably and quietly have, hold and enjoy the Premises. 19. TITLE. LESSOR represents and warrants to LESSEE as of the execution date of this Agreement, and covenants during the Term that LESSOR is seized of good and sufficient title and interest to the Property and has full authority to enter into and execute this Agreement. LESSOR further covenants during the Term that there are no liens, judgments or impediments of title on the Property, or affecting LESSOR's title to the same and that there are no covenants, easements or restrictions which prevent or adversely affect the use or occupancy of the Premises by LESSEE as set forth above. 20. INTEGRATION. It is agreed and understood that this Agreement contains all agreements, promises and understandings between LESSOR and LESSEE and that no verbal or oral agreements, promises or understandings shall be binding upon either LESSOR or LESSEE in any dispute, controversy or proceeding at law, and any addition, variation or modification to this Agreement shall be void and ineffective unless made in writing signed by the Parties or in a written acknowledgment in the case provided in Paragraph 3. In the event any provision of the Agreement is found to be invalid or unenforceable, such finding shall not affect the validity and enforceability of the remaining provisions of this Agreement. The failure of either Party to insist upon strict performance of any of the terms or conditions of this Agreement or to exercise any of its rights under the Agreement shall not waive such rights and such Party shall have the right to enforce such rights at any time and take such action as may be lawful and authorized under this Agreement, in law or in equity. 21. GOVERNING LAW. This Agreement and the performance thereof shall be governed, interpreted, construed and regulated by the Laws of the State in which the Property is located. Venue shall be in Denton County, Texas. 22. ASSIGNMENT. This Agreement may be sold, assigned or transferred by the LESSEE without any approval or consent of the LESSOR to the LESSEE's principal, affiliates, subsidiaries of its principal or to any entity which acquires all or substantially all of LESSEE's assets in the market defined by the Federal Communications Commission in which the Property is located by reason of a merger, acquisition or other business reorganization. As to other parties, this Agreement may not be sold, assigned or transferred without the written consent of the LESSOR, which such consent will not be N. Town Council Page 370 of 393 Meeting Date: March 22, 2016 unreasonably withheld, delayed or conditioned. No change of stock ownership, partnership interest or control of LESSEE or transfer upon partnership or corporate dissolution of LESSEE shall constitute an assignment hereunder. LESSEE may sublet the Premises within its sole discretion, upon notice to LESSOR. Any sublease that is entered into by LESSEE shall be subject to the provisions of this Agreement and shall be binding upon the successors, assigns, heirs and legal representatives of the respective Parties hereto. 23. NOTICES. All notices hereunder must be in writing and shall be deemed validly given if sent by certified mail, return receipt requested or by commercial courier, provided the courier's regular business is delivery service and provided further that it guarantees delivery to the addressee by the end of the next business day following the courier's receipt from the sender, addressed as follows (or any other address that the Party to be notified may have designated to the sender by like notice): LESSOR: Town of Trophy Club 100 Municipal Drive Trophy Club, Texas LESSEE: Dallas MTA, L.P. d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. 24. SUCCESSORS. This Agreement shall extend to and bind the heirs, personal representative, successors and assigns of the Parties hereto. 25. SUBORDINATION AND NON -DISTURBANCE. LESSOR shall obtain a Non -Disturbance Agreement, as defined below, from its existing mortgagee(s), ground lessors and master lessors, if any, of the Property. At LESSOR's option, this Agreement shall be subordinate to any future master lease, ground lease, mortgage, deed of trust or other security interest (a "Mortgage") by LESSOR which from time to time may encumber all or part of the Property or right-of-way; provided, however, as a condition precedent to LESSEE being required to subordinate its interest in this Agreement to any future Mortgage covering the Property, LESSOR shall obtain for LESSEE's benefit a non -disturbance and attornment agreement for LESSEE's benefit in the form reasonably satisfactory to LESSEE, and containing the terms described below (the "Non -Disturbance Agreement"), and shall recognize LESSEE's right to remain in occupancy of and have access to the Premises as long as LESSEE is not in default of this Agreement beyond applicable notice and cure periods. The Non -Disturbance Agreement shall include the encumbering party's ("Lender's") agreement that, if Lender 9 Town Council Page 371 of 393 Meeting Date: March 22, 2016 or its successor -in -interest or any purchaser of Lender's or its successor's interest (a "Purchaser") acquires an ownership interest in the Property, Lender or such successor -in -interest or Purchaser will (1) honor all of the terms of the Agreement, (2) fulfill LESSOR's obligations under the Agreement, and (3) promptly cure all of the then -existing LESSOR defaults under the Agreement. Such Non -Disturbance Agreement must be binding on all of Lender's participants in the subject loan (if any) and on all successors and assigns of Lender and/or its participants and on all Purchasers. In return for such Non -Disturbance Agreement, LESSEE will execute an agreement for Lender's benefit in which LESSEE (1) confirms that the Agreement is subordinate to the Mortgage or other real property interest in favor of Lender, (2) agrees to attorn to Lender if Lender becomes the owner of the Property and (3) agrees to accept a cure by Lender of any of LESSOR's defaults, provided such cure is completed within the deadline applicable to LESSOR. In the event LESSOR defaults in the payment and/or other performance of any mortgage or other real property interest encumbering the Property, LESSEE, may, at its sole option and without obligation, cure or correct LESSOR's default and upon doing so, LESSEE shall be subrogated to any and all rights, titles, liens and equities of the holders of such mortgage or other real property interest and LESSEE shall be entitled to deduct and setoff against all rents that may otherwise become due under this Agreement the sums paid by LESSEE to cure or correct such defaults. 26. RECORDING. LESSOR agrees to execute a Memorandum of this Agreement which LESSEE may record with the appropriate recording officer. The date set forth in the Memorandum of Lease is for recording purposes only and bears no reference to commencement of either the Term or rent payments. 27. DEFAULT. a. In the event there is a breach by LESSEE with respect to any of the provisions of this Agreement or its obligations under it, including the payment of rent, LESSOR shall give LESSEE written notice of such breach. After receipt of such written notice, LESSEE shall have fifteen (15) days in which to cure any monetary breach and thirty (30) days in which to cure any non -monetary breach, provided LESSEE shall have such extended period as may be required beyond the thirty (30) days if the nature of the cure is such that it reasonably requires more than thirty (30) days and LESSEE commences the cure within the thirty (30) day period and thereafter continuously and diligently pursues the cure to completion. LESSOR may not maintain any action or effect any remedies for default against LESSEE unless and until LESSEE has failed to cure the breach within the time periods provided in this Paragraph. b. In the event there is a breach by LESSOR with respect to any of the provisions of this Agreement or its obligations under it, LESSEE shall give LESSOR written notice of such breach. After receipt of such written notice, LESSOR shall have thirty (30) days in which to cure any such breach, provided LESSOR shall have such extended period as may be required beyond the thirty (30) days if the nature of the cure 10 Town Council Page 372 of 393 Meeting Date: March 22, 2016 is such that it reasonably requires more than thirty (30) days and LESSOR commences the cure within the thirty (30) day period and thereafter continuously and diligently pursues the cure to completion. LESSEE may not maintain any action or effect any remedies for default against LESSOR unless and until LESSOR has failed to cure the breach within the time periods provided in this Paragraph. Notwithstanding the foregoing to the contrary, it shall be a default under this Agreement if LESSOR fails, within five (5) days after receipt of written notice of such breach, to perform an obligation required to be performed by LESSOR if the failure to perform such an obligation interferes with LESSEE's ability to conduct its business on the Property; provided, however, that if the nature of LESSOR's obligation is such that more than five (5) days after such notice is reasonably required for its performance, then it shall not be a default under this Agreement if performance is commenced within such five (5) day period and thereafter diligently pursued to completion. 28. REMEDIES. Upon a default, the non -defaulting Party may at its option (but without obligation to do so), perform the defaulting Party's duty or obligation on the defaulting Party's behalf, including but not limited to the obtaining of reasonably required insurance policies. The costs and expenses of any such performance by the non -defaulting Party shall be due and payable by the defaulting Party upon invoice therefor. In the event of a default by either Party with respect to a material provision of this Agreement, without limiting the non -defaulting Party in the exercise of any right or remedy which the non -defaulting Party may have by reason of such default, the non - defaulting Party may terminate the Agreement and/or pursue any remedy now or hereafter available to the non -defaulting Party under the Laws or judicial decisions of the state in which the Premises are located; provided, however, LESSOR shall use reasonable efforts to mitigate its damages in connection with a default by LESSEE. If LESSEE so performs any of LESSOR's obligations hereunder, the full amount of the reasonable and actual cost and expense incurred by LESSEE shall immediately be owing by LESSOR to LESSEE, and LESSOR shall pay to LESSEE upon demand the full undisputed amount thereof. Notwithstanding the foregoing, if LESSOR does not pay LESSEE the full undisputed amount within thirty (30) days of its receipt of an invoice setting forth the amount due from LESSOR, LESSEE may offset the full undisputed amount due against all fees due and owing to LESSOR until the full undisputed amount, is fully reimbursed to LESSEE. 29. ENVIRONMENTAL. a. LESSOR shall be responsible for all obligations of compliance with any and all environmental and industrial hygiene laws, including any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene conditions or concerns as may now or at any time hereafter be in effect, that are or were in any way related to activity that has been or is currently being now conducted in, on, or in any way related to the Property, except to the extent such conditions or concerns are caused by the specific activities of LESSEE in the Premises. 11 Town Council Page 373 of 393 Meeting Date: March 22, 2016 LESSOR agrees to sign any necessary waste manifest associated with the removal, transportation and/or disposal of soils excavated at the Property during construction of LESSEE's facility. b. To the extent permitted by law, LESSOR shall hold LESSEE harmless and indemnify LESSEE from and assume all duties, responsibility and liability at LESSOR's sole cost and expense, for all duties, responsibilities, and liability (for payment of penalties, sanctions, forfeitures, losses, costs, or damages) and for responding to any action, notice, claim, order, summons, citation, directive, litigation, investigation or proceeding which is in any way related to: a) failure to comply with any environmental or industrial hygiene law, including without limitation any regulations, guidelines, standards, or policies of any governmental authorities regulating or imposing standards of liability or standards of conduct with regard to any environmental or industrial hygiene concerns or conditions as may now or at any time in the past or hereafter be in effect, except to the extent such non-compliance results from conditions caused by LESSEE; and b) any environmental or industrial hygiene conditions arising out of or in any way related to the condition of the Property or activities conducted thereon, except to the extent such environmental conditions are caused by LESSEE. 30. CASUALTY. In the event of damage by fire or other casualty to the Premises that cannot reasonably be expected to be repaired within forty-five (45) days following same or, if the Property is damaged by fire or other casualty so that such damage may reasonably be expected to disrupt LESSEE's operations at the Premises for more than forty-five (45) days, then LESSEE may, at any time following such fire or other casualty, provided LESSOR has not completed the restoration required to permit LESSEE to resume its operation at the Premises, terminate this Agreement upon fifteen (15) days prior written notice to LESSOR. Any such notice of termination shall cause this Agreement to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Agreement and the Parties shall make an appropriate adjustment, as of such termination date, with respect to payments due to the other under this Agreement. Notwithstanding the foregoing, the rent shall abate during the period of repair following such fire or other casualty in proportion to the degree to which LESSEE's use of the Premises is impaired. 31. CONDEMNATION. In the event of any condemnation of all or any portion of the Property, this Agreement shall terminate as to the part so taken as of the date the condemning authority takes title or possession, whichever occurs first. If as a result of a partial condemnation of the Premises or Property, LESSEE, in LESSEE's sole discretion, is unable to use the Premises for the purposes intended hereunder, or if such condemnation may reasonably be expected to disrupt LESSEE's operations at the Premises for more than forty-five (45) days, LESSEE may, at LESSEE's option, to be exercised in writing within fifteen (15) days after LESSOR shall have given LESSEE written notice of such taking (or in the absence of such notice, within fifteen (15) days after the condemning authority shall have taken possession) terminate this Agreement as of the date the condemning authority takes such possession. LESSEE may on its 12 Town Council Page 374 of 393 Meeting Date: March 22, 2016 own behalf make a claim in any condemnation proceeding involving the Premises for losses related to the equipment, conduits, fixtures, its relocation costs and its damages and losses (but not for the loss of its leasehold interest). Any such notice of termination shall cause this Agreement to expire with the same force and effect as though the date set forth in such notice were the date originally set as the expiration date of this Agreement and the Parties shall make an appropriate adjustment as of such termination date with respect to payments due to the other under this Agreement. If LESSEE does not terminate this Agreement in accordance with the foregoing, this Agreement shall remain in full force and effect as to the portion of the Premises remaining, except that the rent shall be reduced in the same proportion as the rentable area of the Premises taken bears to the total rentable area of the Premises. In the event that this Agreement is not terminated by reason of such condemnation, LESSOR shall promptly repair any damage to the Premises caused by such condemning authority. 32. SUBMISSION OF AGREEMENT/PARTIAL INVALIDITY/AUTHORITY. The submission of this Agreement for examination does not constitute an offer to lease the Premises and this Agreement becomes effective only upon the full execution of this Agreement by the Parties. If any provision herein is invalid, it shall be considered deleted from this Agreement and shall not invalidate the remaining provisions of this Agreement. Each of the Parties hereto warrants to the other that the person or persons executing this Agreement on behalf of such Party has the full right, power and authority to enter into and execute this Agreement on such Party's behalf and that no consent from any other person or entity is necessary as a condition precedent to the legal effect of this Agreement. 33. APPLICABLE LAWS. During the Term, LESSOR shall maintain the Property in compliance with all applicable laws, rules, regulations, ordinances, directives, covenants, easements, zoning and land use regulations, and restrictions of record, permits, building codes, and the requirements of any applicable fire insurance underwriter or rating bureau, now in effect or which may hereafter come into effect (including, without limitation, the Americans with Disabilities Act and laws regulating hazardous substances) (collectively "Laws"). LESSEE shall, in respect to the condition of the Premises and at LESSEE's sole cost and expense, comply with (a) all Laws and local ordinances relating solely to LESSEE's specific and unique nature of use of the Premises (other than general office use); and (b) all building codes and local ordinances requiring modifications to the Premises due to the improvements being made by LESSEE in the Premises. 34. SURVIVAL. The provisions of the Agreement relating to indemnification from one Party to the other Party shall survive any termination or expiration of this Agreement. Additionally, any provisions of this Agreement which require performance subsequent to the termination or expiration of this Agreement shall also survive such termination or expiration. 13 Town Council Page 375 of 393 Meeting Date: March 22, 2016 35. CAPTIONS. The captions contained in this Agreement are inserted for convenience only and are not intended to be part of the Agreement. They shall not affect or be utilized in the construction or interpretation of the Agreement. [SIGNATURE PAGE IMMEDIATELY FOLLOWING] 14 Town Council Page 376 of 393 Meeting Date: March 22, 2016 IN WITNESS WHEREOF, the Parties hereto have set their hands and affixed their respective seals the day and year first above written. LESSOR: TOWN OF TROPHY CLUB, A Texas home rule municipality By: Witness Name: C. Nick Sanders Title: Mayor Date: LESSEE: DALLAS MTA, L.P. D/B/A VERIZON WIRELESS By: Verizon Wireless Texas, LLC, Its: General Partner By: Witness Print Name: Aparna Khuriekar Title: Vice President — Field Network Date: 15 Town Council Page 377 of 393 Meeting Date: March 22, 2016 Exhibit "A" (Description of Property and Premises within Property) Attached PARENT TRACT DESCRIPTION Tract C of the TROPHY CLUB, SECTION EIGHT, a subdivision out of the J. Sutton Survey, Abstract No. 1154 and the C. Medlin Survey, Abstract No. 823, Denton County, Texas, according to the Plat thereof recorded in Volume 15, page 12, Plat records of Denton County, Texas (or any subsequently recorded Plat or Replat thereof). EASEMENT TRACT DESCRIPTION TRACT NO. 5 BEGINNING at a point in the North right of way line of State Hwy. 114, said point also being the centerline of Marshall Creek of Trophy Club, Section 8, recorded in Volume 15, Page 12, Deed Records of Denton County, Texas; THENCE with the centerline of Marshall Creek, North 38028'31" East, 36.66 feet to point for corner; THENCE South 68049'28" East, 3,053.49 feet to point for corner, said point also being the Northwest boundary line of a 127.140 acre tract of land, described in deed from Johnson-Loggins, Inc. to Gibralter Savings Assoc., recorded in Volume 837, Page 16, Deed Records of Denton County, Texas; THENCE South 21 011' West, 35.0 feet to a point for corner said point also the North right of way line of State Hwy. 114; THENCE with the North right of way line of State Hwy. 114, North 68049'28" West, 3,064.39 feet to the PLACE OF BEGINNING, located as above described and containing 2.458 acres of land. (EASEMENT AND RIGHT OF WAY RECORDED IN VOLUME 1521, PAGE 692, DEED RECORDS OF DENTON COUNTY, TEXAS) LESSEE'S LAND SPACE DESCRIPTION A tract of land lying in and being a part of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said tract being more particularly described as follows: Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54047'04" W on the South line of said lot 587, a distance of 38.11 feet to a point on said South line; Thence S 35012'56" W perpendicular to said South line, a distance of 39.71 feet to a 1/2" iron rod with cap set for the Northwest corner, said corner being the Point of Beginning; Thence S 68°17'17" E a distance of 20.00 feet to a 1/2" iron rod with cap set for the Northeast corner; Thence S 21°42'33" W a distance of 12.00 feet to a 1/2" iron rod with cap set for the Southeast corner; Thence N 68017'17" W a distance of 20.00 feet to a 1/2" iron rod with cap set for the Southwest corner; Thence N 21042'33" E a distance of 12.00 feet to the Point of Beginning, containing 240.00 square feet or 0.006 acres, more or less. 16 Town Council Page 378 of 393 Meeting Date: March 22, 2016 LESSEE'S ACCESS/UTILITY RIGHT OF WAY DESCRIPTION An easement for ingress, egress and utility purposes crossing a part of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said easement being more particularly described as follows: Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54047'04" W on the South line of said lot 587, a distance of 18.66 feet to a point on said South line; Thence S 35012'56" W perpendicular to said South line, a distance of 35.04 feet to a 1/2" iron rod with cap set for the Northeast corner of the 0.006 acre Lessee's Land Space, said corner being the Point of Beginning; Thence S 68017'17" E a distance of 20.00 feet to a point for corner; Thence S 21042'33" W a distance of 16.76 feet to a point on the South Parent Tract Boundary line and being the North Public Right of Way line of State Highway 114 for corner; Thence N 69024'41" W on said Right of Way line a distance of 40.01 feet to a point for corner; Thence N 21042'33" E a distance of 5.55 feet to a 1/2" iron rod with cap set for the Southwest corner of the 0.006 acre Lessee's Land Space; Thence S 68017'17" E on the South line of said 0.006 acre Lessee's Land Space, a distance of 20.00 feet to a 1/2" iron rod with cap set for the Southeast corner of the 0.006 acre Lessee's Land Space for corner; Thence N 21042'33" E on the East line of the 0.006 acre Lessee's Land Space a distance of 12.00 feet to the Point of Beginning, containing 446.24 square feet or 0.010 acres, more or less. LESSEE'S UTILITY RIGHT OF WAY DESCRIPTION A 10.00 foot wide easement for utility purposes crossing a part of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said easement being 5.00 feet on each side of the following described centerline: Commencing at a 1/2" iron rod found for the Southwest corner of Lot 588 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence S 69015'33" E on the South line of said lot 588, a distance of 11.19 feet to a point on said South line; Thence S 20°44'27" W perpendicular to said South line, a distance of 20.56 feet to the Point of Beginning on the centerline of an existing power vault; Thence S 89038'47" W a distance of 40.86 feet to the Point of termination on the East line of the 0.006 acre Lessee's Land Space. Side lines of said easement to be shortened or extended such as to begin 5.00 foot on each side of the above described centerline and terminate on the East line of the 0.006 acre Lessee's Land Space. LESSEE'S COAX RIGHT OF WAY DESCRIPTION A 5.00 foot wide easement for coax purposes crossing a part of The Trophy Club Section Eight, Tract C, an Addition to the City of Trophy Club, Denton County, Texas as recorded in Volume 15, Page 12, Plat records of Denton County, Texas; Said easement 17 Town Council Page 379 of 393 Meeting Date: March 22, 2016 being 2.50 feet on each side of the following described centerline: Commencing at a 1/2" iron rod found for the Southeast corner of Lot 587 of the Trophy Club Section Eight Addition, as recorded in Volume 15, Page 12, Plat Records of Denton County, Texas; Thence N 54047'04" W on the South line of said lot 587, a distance of 44.03 feet to a point on said South line; Thence S 35°12'56" W perpendicular to said South line, a distance of 49.49 feet to a point on an existing transmission pole, said point being the Point of Beginning; Thence N 21042'33" E a distance of 5.12 feet to a point for corner; Thence S 68°17'17" E a distance of 8.05 feet to the point of termination on the West line of the 0.006 acre Lessee's Land Space. Sidelines of said easement to be shortened or extended such as to begin 1.00 foot on each side the above described centerline and Terminate on the West line of the 0.006 acre Lessee's Land Space. 18 Town Council Page 380 of 393 Meeting Date: March 22, 2016 Exhibit "B" (Survey of Premises within Property) Attached 19 Town Council Page 381 of 393 Meeting Date: March 22, 2016 A AR S aA X 1 a jHgy A twl 1W, p: 1 Aj.S. 4 a 0 m ;Wpi j "1 5; IF wagif ir 110 ;lam hl'� Uhl im. Ma ... Hui 1 ;a 1; AW t -N wool a NHII 10- , §l 1 A 0 qlan8" --N ATH!" to Th"A HOW 15: W SUB p"N 3 1 ... m� p I A, P'� Awd S 01 " H' - "quo Vol is TN; No AW a al161 1a. ; 11 Q 8 5. f RIA, lot W 0 4 HUI f ye-, ' - ! K. .,z g oil w , N. - p "="R uE-M p W &NJ won p no lW1 "' U K I I 1 1 Was. on - AvIgHn o "W1 ins gi im Q "I . S 3 mi -W! 1 M RO 0 "In Warm - & lum - I If— Rg" CD Rh 1 one 1 102 A - I -, HUI 0431 C 0. w up. in alms I eu Ulu ;jl"' j-1 IN 5WH i A is : - mil W -- to -WH; imm orbnj ;R WON on Gipf �W"' SH, M.Wh 10 HE= NWHI If 1 ant 1low RKAGI un! Wy Who" Rj MOW "Saw, GS Won= : WE" wn. C! "now" up"Rq jal,py, 0 WN"M UMNW-E'n MWN.H. 19=1 HNNI-P-RIN IDIOM AN - Uhl 10 IQ MIN�°/ o � o n A 0 01 No MEMO L L L�.. \ ¢a'C da/ My ad I I 111 100 Muniipal Drive Trophy Club Entities Trophy ClubcTexas 76262 Legislation Details (With Text) File #: 2016-151-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/17/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding the scope and budget of the Town Hall project; discussion of same. Attachments: Date Ver. Action By Action Result Consider and take appropriate action regarding the scope and budget of the Town Hall project; discussion of same. Town Council Page 383 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-158-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/14/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding a Resolution repealing Resolution No. 2015-23 and adopting a new Resolution appointing a Town Council Liaison to serve on the Animal Shelter Advisory Board; reaffirming existing appointments; and providing an effective date. Attachments: RES 2016-08 - Animal Shelter Council Liaison and reaffirming Annual Aomintments.odf Date Ver. Action By Action Result Consider and take appropriate action regarding a Resolution repealing Resolution No. 2015-23 and adopting a new Resolution appointing a Town Council Liaison to serve on the Animal Shelter Advisory Board; reaffirming existing appointments; and providing an effective date. Town Council Page 384 of 393 Meeting Date: March 22, 2016 TOWN OF TROPHY CLUB, TEXAS RESOLUTION NO. 2016-08 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2015-23 AND ADOPTING A NEW RESOLUTION APPOINTING A COUNCIL LIAISON AND REAFFIRMING EXISTING APPOINTMENTS TO SERVE ON THE ANIMAL SHELTER ADVISORY BOARD; DESIGNATING TERMS OF SERVICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club, Texas, benefits by having its citizens involved in local government through service on Boards, Commissions and Corporations; and WHEREAS, the Trophy Club Town Council is charged with the responsibility of making appointments to the Boards, Commissions and Corporations serving the Town whose terms are expiring and to replace members who have resigned; and WHEREAS, on September 22, 2015, the Town Council of the Town of Trophy Club adopted Resolution No. 2015-23, appointing citizens to serve on the Animal Shelter Advisory Board for the 2015-2016 fiscal year and reaffirming the appointments of other previously appointed citizens; and WHEREAS, the Town Council generally takes action in September of each year to appoint residents to serve on various Town Board, Commission and Corporation seats; and WHEREAS, by passage of this Resolution, the Town Council hereby finds it appropriate to repeal Resolution No. 2015-23 and to adopt this Resolution appointing a Council Liaison and reaffirming current appointments to serve on the Animal Shelter Advisory Board for fiscal year 2015-2016. NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. That the foregoing recitals are incorporated herein as if written word for word. Section 2. That the Town Council hereby repeals Resolution No. 2015-23 appointing persons to serve on the Animal Shelter Advisory Board and adopts this Resolution to appoint a Council Liaison and reaffirm, as applicable, the following individuals to serve on the Animal Shelter Advisory Board with respective terms of service ending on September 30 of the year specified below for each individual: Town Council Page 385 of 393 Meeting Date: March 22, 2016 1 2 K, Animal Shelter Advisory Board Tony Simmons, Sergeant (2016) (County or Municipal Official) Implementation - 1 year term Danielle Stewart (2016) (Animal Welfare Representative) Kelly Akin, ACO (2016) (Animal Shelter Operations) 4. Dr. Bruce Fusselman (2017) (Veterinarian) 5. Susan Edstrom (2017) (Trophy Club Resident) 6. Vacant (2017) (Trophy Club Resident) Susan Edstrom shall serve as Chair of the Animal Shelter Advisory Board. Council Liaison: Section 3. This Resolution shall take effect from and after its date of passage in accordance with law. PASSED and APPROVED by the Town Council of the Town of Trophy Club, Texas on this 22nd day of March 2016. C. Nick Sanders, Mayor Town of Trophy Club, Texas [SEAL] ATTEST: Holly Fimbres, Town Secretary Town of Trophy Club, Texas APPROVED TO AS FORM: Patricia A. Adams, Town Attorney Town of Trophy Club, Texas RES 2016-08 Page 2 of 2 Town Council Page 386 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-153-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular Session Council Agenda for April 12, 2016 meeting; and discussion of the Town Council Future Agenda Items list. Attachments: April 12, 2016 Upcoming Agenda.0 Items for Future Agendas updated 3-17-2016.pdf Date Ver. Action By Action Result Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular Session Council Agenda for April 12, 2016 meeting; and discussion of the Town Council Future Agenda Items list. Town Council Page 387 of 393 Meeting Date: March 22, 2016 Town Council Page 388 of 393 Meeting Date: March 22, 2016 Meeting Date 4/12/2016 No. Announcements & Reports Town Manager Seidel's update regarding the following; discussion and provide 1 input regarding same (Staff). Town Mgr 2 Town Council Liaison Updates; discussion of same (Staff). Town Sec STAFFRPT No. Consent RES ORD PROC File ID Dept Consider and take appropriate action regarding the Minutes dated March 8, 2016 3 (Staff). Town Sec Consider and take appropriate action regarding the Second Quarter Investment 4 Report for Fiscal Year 2016 (Staff). Finance STAFFRPT No. Regular Session RES ORD PROC File ID Dept Consider and take appropriate action regarding a Proclamation proclaiming May 7, 5 2016 as Arbor Day in Trophy Club (Staff). Town Sec Consider and take appropriate action regarding an Award of Bid for Lakeview 6 (Staff). Com Dev Consider and take appropriate action regarding Trophy Club Park Concept Plan; 7 discussion of same (Staff). Com Dev Consider and take appropriate action regarding holding an educational seminar on 8 coyote awareness; receive an update from Susan Edstrom and the ACO; discussion Police of same (Council Member G. Reed). Receive an update from Keep Trophy Club Wild regarding the Community Garden 9 (Staff). Parks Consider and take appropriate action regarding Harmony Park parking lot adjacent 10 to the Veterans Memorial; receive a presentation from TNP; discussion of same Com Dev (Staff). Consider and take appropriate action regarding Capital Projects that were 11 discussed at the Council Retreat in January 2016 (Staff). Town Mgr STAFFRPT No. Upcoming Agenda & Council Future Agenda Items List Update RES ORD PROC File ID Dept Items for Future Agendas to include discussion of Agenda Items for consideration on the upcoming Regular Session Council Agenda for April 26, 2016 meeting; and 12 discussion of the Town Council Future Agenda Items list, to include discussion of Town Sec the below item from the Future Agenda Items list: A) Item No. 7 - Discussion to change park hours to stay open until 10 p.m. and clearly note change on new signage. (Reed 1/12/2016) (1 -April 12, 2016) STAFFRPT No. Executive Session RES ORD PROC File ID Dept Pursuant to the following designated section of the Texas Government Code, 13 Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into Town Sec executive session to discuss the following: A. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: Town Council Page 388 of 393 Meeting Date: March 22, 2016 Town Council Page 389 of 393 Meeting Date: March 22, 2016 1) Town Manager, Stephen Seidel 2) Town Secretary/RMO, Holly Fimbres No. Regular Session STAFF RPT RES ORD PROC File ID Dept 14 1 Consider and take appropriate action regarding the Executive Session. I I I ITown Sec Town Council Page 389 of 393 Meeting Date: March 22, 2016 Town Council Future Agenda Items List (Updated 3/15/2016) 1. Consider and take appropriate action regarding signage in medians at Trophy Club Drive, Trophy Wood Drive, Indian Creek and possibly Bobcat. (Sanders 7/22/2014) (1 -Oct 28, 2014) (2 -Feb 10, 2015) (3 -May 12, 201 (5 -December 8, 2015) — = (7 -June 14, 2016) 10/28/2014 — Council discussed and would like a plan brought back on a future agenda. 2/10/2015 — Mayor Sanders provided update including examples of Southlake signage. 5/12/2015 — No new update provided. 7/15/2015 — Will be placed on the August 25, 2015 agenda for an update. 8/25/2015 — Town Manager Seidel advised that Town Staff are continuing to work on this item. 12/8/2015 - Assistant Town Manager/CFO Glickman advised that the Town is in the process of going out for bids regarding park monument signage and wayfinding signage. 3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 2. Review ordinances regarding Town Homes, Condos and apartments. (Sanders 8/4/2014) (1 - Nov 13, 2014) (2 -Feb 24, 2015) (5 -December 8, 2015) (7 -June 14, 2016) 2/24/2015 — Acting Town Manager Seidel provided update (waiting to fill vacant Planning position). 5/12/2015 — Mayor Sanders provided an update that this item will be discussed once the vacant Planning position is filled. 7/15/2015 — Will be placed on the August 25, 2015 agenda for an update. 8/25/2015 — Town Manager Seidel advised that Town Staff are continuing to work on this item. 12/8/2015 - Mayor Sanders advised that he was concerned that the restrictions for condos and apartments, such as multiple families living at one address, may be insufficient. 3/8/2016 — Discussed that this item could be addressed during the Comprehensive Plan process. 3. Discussion of possible uses of hotel occupancy tax funds, including the ability to use the funds for Trophy Club Park. (Lamont and Kurtz 4/14/2015) (2 -December 8, 2015) (4 -June 14, 2016) 7/14/2015 — Discussed having this item for an update on the August 25, 2015 agenda. 8/25/2015 — Town Manager Seidel advised that Town Staff are continuing to work on this item. 12/8/2015 - Mayor Sanders advised that he would like additional information on specific items that hotel occupancy tax funds could be used for. 3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 4. Discussion and action related to town garage/special/estate/moving sales, etc. (Sanders 4/28/2015) (1 -July 28, 2015) (2 -December 8, 2015) (4 -June 14, 2016) 7/14/2015 — Discussed having this item for an update on the August 25, 2015 agenda. Page 1 of 2 Town Council Page 390 of 393 Meeting Date: March 22, 2016 8/25/2015 — Mayor Sanders commented to possibly look at this item at the end of the year in time for the next Women's Garage Sale. 12/8/2015 - Discussion took place that Town Staff is continuing to work on this item. 3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 5. Establish a reserve policy for Trophy Club Park. (Sanders 5/26/2015) (1 -August 25, 2015) (2 - December 8, 2015) Q ?njrj (4 -June 14, 2016) 8/25/2015 — Town Manager Seidel advised that Town Staff are continuing to work on this item. 12/8/2015 — Discussion took place to have the ability to pay for certain Parks personnel cost out of the general fund and at the end of the year the Parks budget would reconcile those costs. 3/8/2016 - Town Manager Seidel advised that Town Staff are continuing to work on this item. 6. Review negotiating with the Trophy Club Municipal Utility District No. 1 to transfer the title for the land that the Annex Building is built on. (Lamont 11/10/2015) (1 -February 9, 2016) (2 -May 10, 2016) 1/12/2016 — At the January 12, 2016 Council meeting, Council made TCMUD No. 1 an offer regarding the Annex Building. 7. Discussion to change park hours to stay open until 10 p.m. and clearly note change on new signage. (Reed 1/12/2016) 8. Discussion and consideration of laws related to texting while driving inside the Town. (Reed 1/26/2016) (1 -April 26, 2016) 9. Discussion of Interlocal Agreements with TCMUD No. 1 for Fire services and building services such as trash, drainage, etc. (Sanders 1/26/2016) (1 -April 26, 2016) 10. Discussion of Trophy Club Park concept plan. (Sanders 2/23/2016) (1 -May 24, 20161 11. Discussion of form liners for the sound wall along State Highway 114. (Sanders 3/8/2016) (1 -June 14, 2016) 12. Discussion of Blue Ribbon grants for the beautification along the sound wall on State Highway 114. (Sanders 3/8/2016) (1 -June 14, 2016) 13. Explore regulations and guidelines to allow for golf cart use and parking in Town parks. (Shoffner and Reed 3/8/2016) (1 -June 14, 2016) Page 2 of 2 Town Council Page 391 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-154-T Version: 1 Name: Type: Agenda Item Status: Executive Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A. Section 55.1.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee and Section 551.071 (1) and (2) Consultation with Attorney seeking advice of its attorney regarding pending or contemplated litigation or a settlement offer or to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. Patricia Adams, Town Attorney - Terms of employment Attachments: Date Ver. Action By Action Result Pursuant to the following designated section of the Texas Government Code, Annotated, Chapter 551 (Texas Open Meetings Act), the Council will convene into executive session to discuss the following: A. Section 55.1.074 Personnel Matters to discuss or deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee and Section 551.071 (1) and (2) Consultation with Attorney seeking advice of its attorney regarding pending or contemplated litigation or a settlement offer or to consult with its attorney on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflict with the Open Meetings Act. 1. Patricia Adams, Town Attorney - Terms of employment Town Council Page 392 of 393 Meeting Date: March 22, 2016 100 Muniipal ive Trophy Club Entities Trophy ClubcTexaDsr76262 Legislation Details (With Text) File #: 2016-155-T Version: 1 Name: Type: Agenda Item Status: Regular Session File created: 3/10/2016 In control: Town Council On agenda: 3/22/2016 Final action: Title: Consider and take appropriate action regarding the Executive Session. Attachments: Date Ver. Action By Action Result Consider and take appropriate action regarding the Executive Session. Town Council Page 393 of 393 Meeting Date: March 22, 2016