Minutes Parks 11/16/2015MINUTES OF A REGULAR PARKS & RECREATION BOARD
T(C�*�� MEETING FOR THE TOWN OF TROPHY CLUB
TOWN OF LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TROPHY CLUB Monday, November 16, 2015 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, November 16, 2015 at 7:00 p.m. The meeting was held within the boundaries of the
Town and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Earl Bilbrey
Chairman
Jim Hanna
Vice Chairman
Louis Hocker
Board Member .
Tom Mills
Board Member
Open Seat
Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Dean Murray Secretary
Darin Davis Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams
Parks & Recreation Director
Tony Jaramillo
Parks Superintendent
Jacob Lohse
Recreation Superintendent
Philip Shoffner
Town Council Liaison
Call to order and announce a quorum.
Chairman Bilbrey called the meeting to order at 7:06 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the October 19, 2015
minutes.
Board Member Mills made a motion to approve the October 19, 2015. Board Member
Hocker seconded the motion. The motion passed unanimously.
2. Discuss and direction to staff concerning the possibility of an Irish themed event
to be held at Trophy Club Park on March 12, 2016.
Staff let the board know that the vendor emailed the Town letting them know that they
are not going to move forward with plans for 2016. They will begin planning in 2016 to
hold the event in 2017.
3. Discuss and provide recommendation to Town Council concerning the location
and installment of a community garden to be located within Trophy Club Park.
Staff gave a brief overview of Keep Trophy Club Wild, Inc. and presented the value that
KTCW brings to the Town. KTCW is asking for approximately $7000 to complete
installation of this project at TCP. Installation will take 50 — 60 man hours. Rent for plots
will cover future costs of the garden; it will be self-sustaining. Pending approval from the
Churchill Downs HOA, the board recommended accepting the community garden
installation at TCP. Board member Mills made a motion to recommend that the garden
plans go to Town Council for their approval. Board member Hocker seconded the
motion. Vice Chairman Hanna voted for the recommendation. Chairman Bilbrey voted
against the recommendation. With a majority vote, the board will recommend that the
garden be installed at TCP as presented.
4. Discuss and provide input to staff concerning a median revitalization project.
Staff let the board know that the trees in the medians have almost reached the end of
their lifespan and presented a slideshow of current medians. Staff wants to be proactive
in the items that will be planted in the future so that there are minimal issues stemming
from the age of the plants and weather.
5. Discuss and provide input concerning the use of the Trophy Club community pool
by businesses located both outside of the Town and those within the Town.
The board wants staff to research what the surrounding pools charge for non-residents
and non-resident groups. Staff will bring back the information to the January meeting.
6. Discuss and provide input concerning the possibility of establishing certain non-
resident use fees at the Fourth of July Celebration.
Staff is generating ideas for using wristbands for the celebration on July 4t" and will bring
ideas to January meeting. Considering resident and non-resident lines to help move
residents through quickly.
7. Staff/Board updates on the following; discussion of same:
a. Independence Park
Kickball requested to extend lights for their championship game on November
16, 2015.
b. Harmony Park
Soccer is playing on the fields again — kids only, no adults.
c. Lakeview Park
Staff will bring engineering bids before council in January. Hoping to start the
project in March.
d. TCP Sub -Committee
Committee will meet in December, date to be determined.
e. FEMA
Staff met with Town management about bringing in a consultant for the work that
needs to be done at TCP. Flood insurance will cover some of FEMA costs.
f. Christmas Celebration
Staff let the board know that the celebration will include the Mayor reading "T'was
the Night Before Christmas", two Beck choirs, pictures with Santa, and numerous
booths giving away free desserts.
g. Spring Brochure
Will have an update at next meeting.
8. Future addenda items
Park survey
Adjourn
Vice Chairman Hanna made a motion to dismiss the meeting at approximately
9:00 p.m. Board Member Mills seconded the motion. The motion passed unanimously.
i
can M —
creation Board Secretary