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Fiscal Year 2007-2008TOWN OF TROPHY CLUB ANNUAL PROGRAM OF SERVICES FISCAL YEAR 2007-2008 THIS STATEMENT IS PROVIDED IN ACCORDANCE WITH STATE LAW: This budget will raise more total property taxes than last year's budget by $152,965 or 6.21 %, of that amount $94,313 is tax revenue ;„o be raised from new property added to the tax roll this year. "A GREAT PLACE TO CALL HOME" MISSION STATEMENT Trophy Club strives to differentiate itself as a premier cohesive community and not just a collection of non-descript housing projects. This requires that it incorporate schools, churches, gathering places, sports, recreation, and neighborhood retail services into an aesthetically pleasing living environment. MOTTO "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TABLE OF CONTENTS • READER'S GUIDE • ORGANIZATIONAL SUMMARY • MANAGER'S MESSAGE • BRIEF SUMMARY • REVENUES • EMERGENCY MEDICAL SERVICES • MANAGER'S OFFICE • HUMAN RESOURCES • FINANCE • ADMINISTRATION • INFORMATION SYSTEMS • LEGAL • POLICE • MUNICIPAL COURT • FACILITIES MANAGEMENT • RECREATION GENERAL • ATHLETIC PROGRAMS • POOL • RECREATION PROGRAMS • DAY CAMP PROGRAMS "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TABLE OF CONTENTS • PARKS GENERAL • INDEPENDENCE PARK • HARMONY PARK • BECK PARK • LAKEVIEW SOCCER FIELDS • MEDIANS & COMMON AREAS • COMMUNITY DEVELOPMENT • PLANNING & ZONING • FIRE • STREETS • STORM SEWER • TROPHY CLUB PARK FUND • HOTEL & MOTEL FUND • CAPITAL PROJECTS FUND • INTEREST & SINKING FUND • EDC 4A FUND • EDC 4B FUND • BUDGET & TAX CODIFICATION • PID FUND (O&M) • GLOSSARY "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB ANNUAL PROGRAM OF SERVICES FISCAL YEAR 2008-09 AS APPROVED BY THE MAYOR AND TOWN COUNCIL NICK SANDERS, MAYOR SUSAN EDSTROM, MAYOR PRO TEM PAMELA CATES, COUNCIL MEMBER JIM MOSS, COUNCIL MEMBER PHILIP STERLING, COUNCIL MEMBER KATHLEEN WILSON, COUNCIL MEMBER ON SEPTEMBER 24, 2007 BRANDON EMMONS TOWN MANAGER STEPHEN SEIDEL ASSISTANT TOWN MANAGER "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PREPARED BY: SAKURA MOTEN-DEDRICK FINANCE DIRECTOR JIM BUXTON SENIOR FINANCIAL ANALYST RENAE GONZALES SENIOR ACCOUNTANT SHANNON DEPRATER DEPUTY TOWN SECRETARY / RECORDS MANAGER VISIT OUR WEBSITE AT: WWW.TROPHYCLUB.ORG "A GREAT PLACE TO CALL HOME" Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ELECTED OFFICIALS APPOINTED OFFICIALS Nick Sanders Susan Edstrom Pamela Cates Jim Moss Philip Sterling Kathleen Wilson Town Manager Brandon Emmons Town Attorney Patricia Adams Town Secretary Lisa Ramsey Municipal Judge Honorable Mark Chambers KEY STAFF Assistant Town Manager Stephen Seidel Building Inspector Chris King Danny Thomas Emergency Medical Services & Fire Chief Finance Director Sakura Moten-Dedrick Human Resources Manager Lisa Ramsey Information Systems Manager Mike Pastor Parks & Recreation Director Adam Adams Planning & Zoning Coordinator Carolyn Huggins Police Chief Scott Kniffen Streets Superintendent Ed Helton "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES DALLAS / FORT WORTH REGION 14ii1F'OUEST y P_ 7 km Krum LiiP rr 0 4 -mi 2 2 28 2931 1 Prower 14f�1 r 38t _ a e . 3TC Lincoln Parr i ander Oak Pont - - - I 244 Little Elm o: �Crrrirh Frisco Hackberry !'p Hickory Lake Dallas 13 140-7 - — J tin opGe� anYofi„ +H'' land Village The CoI I f 70 Bar#orrville Lan-tana ra I #k eou41e Oak 249 Lw�rl$vill 4 y r 141 r Marshall Creek r leaua+ I I - Ota n 4 Te ophy Club — h1fa5�� . � r1# 114",l 12 12 TarFatr t m I(ellyrSouthlal�' I eN I_ Saginaw ''lidlPatayg�' N No ills i 2 3 �an5nm Parkhal 1;}7 -!4-" r#ri iDi 1ti1 _., t+ .J •Wiyer Dak g I 'c rr Fort Worth .0 r O Ad 2C��i r,a�}Cuesl Ire. Paniegrs 4V f� 'x TOWN OF TROPHY CLUB; 3 "A GREAT PLACE TO CALL HOME" Buckingham I TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE "A GREAT PLACE TO CALL HOME" 02/28 Staff March Finance & IT April Staff/Ways & Means TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2007-08 BUDGET PLANNING CALENDAR Budget Kick -Off: Manager's Retreat and planning session. Receive STW upgrade training on budget module. Review and submit FY07-08 Preliminary Operating and Capital budget. May Staff/Ways & Means Review and submit FY07-08 Supplemental Funding Requests. 05/15 Denton Central Appraisal District Mailing of residential and commercial notices of appraised value. 05/21 Council/Staff Regular Session. Approve contract for tax collection services from Denton County Tax Office (annual contract). 05/26 Denton Central Appraisal District Mailing of personal property and mobile home notices of appraised 06/26 Denton Central Appraisal District value. nA/1 1 Fred-R/Fn(-A-A Inint MPPtinn- AnnrnvP Fn( -A -R hi irinPt and nnPn Pi ihlin HPnrinn U8/06 Council/Ways & Means/Statt Budget Workshop Session: Submit proposed budget, certitied appraisal roll, and effective & rollback rate calculations. Regular Session: Vote to place proposal for tax increase on future agenda (09/24). Must be record vote and although may be left blank going into meeting, must specify desired rate at time of resolution adoption. "A GREAT PLACE TO CALL HOME" 06/22. Allows for period of 60 days (06/23 - 08/13) covering two Monday meetings (07/09, 08/13). 06/14 Denton Central Appraisal District Residential and commercial property owner to file notice of protest (must file within 30 days after notice is mailed, not receipt). 06/19 Council/Staff Budget Workshop Session: Review FY07-08 Preliminary Budget. 06/26 Denton Central Appraisal District Personal property and mobile home owner to file notice of protest (must file within 30 days after notice is mailed, not receipt. 07/12 MUDS/Council/Staff Budget Workshop Session: Review FY07-08 Shared Employees and FY07- 08 Preliminary Fire Budget. 07/13 Council/Ways & Means/Staff Budget Workshop Session: Review FY07-08 Preliminary Budget. 07/19 Denton Central Appraisal District Request for calculations due. 07/20 Denton Central Appraisal District Appraisal Review Board (ARB) to certify appraisal records. 07/23 Council/Staff Regular Session: Review FY07-08 Preliminary Budget. 07/25 Denton Central Appraisal District Receipt of certified appraisal records. 07/31 Finance/Town Secretary FY07-08 Proposed Budget placed on file with Town Secretary. 08/04 Finance/Town Secretary Receive fax calculations from Denton County Tax Office. Publish Open Meeting Notice (72 Hours). U8/06 Council/Ways & Means/Statt Budget Workshop Session: Submit proposed budget, certitied appraisal roll, and effective & rollback rate calculations. Regular Session: Vote to place proposal for tax increase on future agenda (09/24). Must be record vote and although may be left blank going into meeting, must specify desired rate at time of resolution adoption. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2007-08 BUDGET PLANNING CALENDAR 08/10 Finance/Town Secretary Publish Notice of Public Hearing On Tax Increase. Must be submitted in advance by 5PM Monday, 08/06, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to 1ST Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. Publish notice of effective and rollback tax rates, statement and schedules. Must be submitted in advance by noon Tuesday, 08/07, to newspaper. Must be quarter pages, at least 8 point font and can be in classifieds. May publish at same time as Notice of Public Hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of 2ND Public Hearing. 08/17 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 08/20 Council/Staff 1 ST Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. Regular Session: Receive and approve EDC -A and EDC -13 budget. Discuss proposed budget to include outyears. 08/24 Finance/Town Secretary Publish Notice of Vote On Tax Rate. Must be submitted in advance by 5PM, Monday, 08/20, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to vote, if possible. Must publish after each hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of vote. 09/07 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/10 Council/Staff 2ND Public Hearing: Announce vote on tax rate, time and location. Provide summary handouts for citizens. Must have 2 hearings in addition to Vote On Tax Rate. No public holiday and quorum required. Not earlier than 3RD day after the 1 ST Public Hearing. Regular Session. Discuss proposed budget and outyears. Receive PID Assessment Roll for Emergency Services and order public hearing for 09/24. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2007-08 BUDGET PLANNING CALENDAR 09/14 Finance/Town Secretary Publish Notice of Vote On Tax Rate. Must be submitted in advance by 5PM, Monday, 09/10, to newspaper. Must be quarter page, at least 24 point type title or larger, not in classifieds, and 7 days prior to vote, if possible. Must publish after each hearing. Place on website, cable channel (60 seconds, 5 times daily, 7 days, from 7AM-9PM) and run through end of vote. Publish Notice of Public Hearing for PID Assessment & Levy. Must be submitted in advance by 5PM, Monday, 09/10, to newspaper before the l 0th day before the hearing. Notice must state date, time, place of hearing, general nature of improvement, cost of improvement, boundaries of assessment district, and that written or oral objections will be considered. Must also mail to owners of property a notice of hearing. Does not invalidate hearing. 09/14 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/17 Council/Staff Special Session. Discuss proposed budget and outyears. 09/21 Finance/Town Secretary Publish Open Meeting Notice (72 Hours). 09/24 Council/Staff Public Hearing: Must hear and pass on any objection to proposed PID assessment for Emergency Services. May amend on any parcel. Regular Session: Approve budget (ordinance), vote on tax rate (ordinance) and levy taxes and approve tax roll (resolution). Vote must take place no less than 7 days and no more than 14 days after the 2ND Public Hearing since website and cable channel required for tax rate. Motion for tax rate requires special language and ordinance requires special language in larger type. Must be record vote on tax rate. Publish special language on website and cover page of budget book after adoption. Approve PID Assessment for Emergency Services (ordinance) and levy taxes (ordinance). Shall specify method of payment and may provide for payments in periodic installments. 09/30 Council/Staff Last day to adopt budget. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE The Reader's Guide provides an overview of the Town of Trophy Club's budget organization and policies. The Town of Trophy Club's has prepared a budget designed to meet general standards of performance in municipal budgeting. FINANCIAL STRUCTURE The financial structure of the budget is organized by funds. A fund is generally defined as a fiscal and accounting entity which has its own self -balancing set of accounts for recording cash and other financial resources, as well as any liabilities or residual equities or balances. Normally, funds are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. However, when appropriate, funds are made up of departments. Generally, there are two types of funds: Governmental and Proprietary. Proprietary normally includes water, wastewater, sewer and electric services. However, this budget includes only the first. The specific funds which make up the Governmental Fund type are: General Fund, Trophy Club Park Fund, Hotel & Motel Fund, Capital Projects Fund, Interest & Sinking Fund, Grant Fund and Public Improvement District Fund. Each of the above-mentioned funds operates separately and independently from one another; therefore, they are budgeted separately and include separate financial statements. BUDGETED FUNDS The Town of Trophy Club budget consists of various funds. Each fund represents a specific function and maintains individual objectives. The Town of Trophy Club's budget includes the following funds: General Fund -The General Fund contains the control and fiscal accounting for the Town's general service operations such as administration, public safety, parks, etc. The General Fund's two major revenue sources are the sales and ad valorem taxes. Interest & Sinking Fund -The Interest & Sinking Fund is used to record and control the accumulation of resources for payment of general long-term debt principal and interest. The Town issues debt to acquire or construct capital assets, such as roads or parks for the general benefit of Trophy Club citizens. Resources include an applicable portion of the ad valorem tax levy and related interest income usable from debt service. Special Revenue Funds - Special Revenue Funds are used to account for the receipt of specific revenue sources that are restricted for expenditures for a specified purpose. Included in the special revenue funds are: Hotel & Motel Fund, Capital Projects Fund, Grant Fund and Public Improvement District Fund. BUDGET BASIS The budget for the General, Interest & Sinking and Special Revenue Funds are prepared on the modified accrual basis of accounting. Under this basis of accounting, revenues are recognized when they become both "measurable" and "available" to finance expenditures of the current period except where the accrual basis is specified by generally accepted accounting principles. Expenditures are recognized when the related fund liability is incurred, except for (1) inventories of material and supplies which may be considered expenditures either when purchased or when used; (2) prepaid "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES READER'S GUIDE insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if approximately offset by interest earnings on special assessment levies; and (5) principal and interest on long-term debts which are generally recognized when due. ORGANIZATIONAL RELATIONSHIPS A department is a major administrative segment of the Town, which indicates overall management responsibility for an operation or a group of related operations within a functional area (e.g., Police Department, Fire Department, Parks Department, Recreation Department). The smallest organizational unit budgeted is the program. The program indicates responsibility for one functional area, and in many cases these functional areas are put together to demonstrate a broader responsibility. When this is done, the programs are combined to make up a department. For example, the Parks Department is comprised of Parks General, Independence Park, Harmony Park, Beck Park, Lakeview Soccer Fields and Medians & Common Areas. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES The Town of Trophy Club's policies set forth the basic framework for the fiscal management of the Town. These policies were developed within the parameters established by applicable provisions of the Texas Local Government Code, and the Town of Trophy Club Charter. The policies are intended to assist the Town Council and Town staff in evaluating current activities and proposals for future programs. FINANCIAL POLICY I. BUDGET PERIOD A. Fiscal Year. The fiscal year of the Town of Trophy club "shall begin on the first (1st) day of each October and end on the last (30th) day of September of each calendar year. Such fiscal year shall also constitute the budget and accounting year" (Charter Section 9.01) . II. BUDGET ADMINISTRATION AND DEVELOPMENT A. Submission. The Town Manager shall submit to the Council a proposed budget and accompanying message before the first (1st) day of August of each year. The Council shall review the proposed budget and revise it as deemed appropriate prior to general circulation for public hearing. (Charter Section 9.04) B. Public Hearing and Hearing The Council shall post in the Municipal Building and publish in the official newspaper as required by State law prior to any required public hearing on the budget a notice stating the time and place where copies of the message and budget are available for inspection by the public, and the time and place of each public hearing. (Charter Section 9.05) C. Adoption. The Council, by majority vote, shall adopt the budget by ordinance not later than the 30th day of September. Adoption of the budget shall constitute appropriations of the amount specified as expenditures from the fund indicated. (Charter Section 9.07) D. Public Records. Copies of the approved operation budget, capital facilities and property budget and supporting papers shall be filed with the Town Secretary and shall be public records available to the public for inspection upon request. (Charter Section 9.10) E. Truth in Taxation. Budget development procedures will be in conformance with the State law outlined in the Truth in Taxation process. In the event of a tax increase, notices will be provided and required hearing(s) held in conformance to this State law. III. REVENUE POLICES A. Revenue Goal. The Town will attempt to maintain a diversified and stable revenue stream to shelter it from short -run fluctuations in any one revenue source. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES B. Development of Revenue Proiection. The Town will estimate its annual revenues using an objective analytical process. The Town will project revenues for the next two years; and these projections will be updated annually. Each existing and potential revenue source will be examined annually. INVESTMENT POLICY It is the policy of the Town of Trophy Club that after allowing for the anticipated cash flow requirements of the Entity and giving due consideration to the safety and risk of investment, all available funds shall be invested in conformance with these legal and administrative guidelines, seeking to optimize interest earnings while maintaining appropriate oversight of all investments. Effective cash management is recognized as essential to good fiscal management. Investment interest is a source of revenue to Entity funds. The Entity's investment portfolio shall be designed and managed in a manner designed to maximize this revenue source, to be responsive to public trust, and to be in compliance with legal requirements and limitations. Investments shall be made with the primary objectives of: ■ Safety and preservation of principal; ■ Maintenance of sufficient liquidity to meet operating needs; ■ Public trust from prudent investment activities; ■ Optimization of interest earnings on the portfolio; I. PURPOSE The purpose of this investment policy is to comply with the Town of Trophy Club requirements and Chapter 2256 of the Government Code ("Public Funds Investment Act"), which require each Entity to adopt a written investment policy regarding the investment of its funds and funds under its control. The Investment Policy addresses the methods, procedures and practices that must be exercised to ensure effective and judicious fiscal management of the Entity's funds. II. SCOPE This Investment Policy shall govern the investment of all financial assets of the Entity. These funds are accounted for in the Entity's annual audited financials statements and include: ■ General Fund; ■ Special Revenue Funds; ■ Capital Projects Funds; ■ GASB -34 Funds; ■ Debt Service Funds, including reserves and sinking funds, to the extent not required by law or existing contract to be kept segregated and managed separately; ■ Economic Development 4-A and 4-13 funds; ■ Trophy Club Park funds; "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES Any new fund created by the Entity, unless specifically exempted from this Policy by the Board of Trustees (Board) or by law. This Investment Policy shall apply to all transactions involving the financial assets and related activity for all the foregoing funds. However, this policy does not apply to the assets -administered for the benefit of the Entity by outside agencies under deferred compensation_programs. III. INVESTMENT OBJECTIVES The Entity shall manage and invest its cash with four primary objectives, listed in order of priority: safety, liquidity, public trust, and yield, expressed as optimization of interest earnings. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. The Entity shall maintain a comprehensive cash management program, which includes collection of account receivables, vendor payments in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum earnings on short-term investment of idle cash. Safety f PFIA 2256.005(b)(2)1 Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit and interest rate risk. Credit Risk: The Entity will minimize credit risk, the risk of loss due to the failure of the issuer or backer of the investment, by: - Limiting investments to the safest types of investments; - Pre -qualifying the financial institutions and broker/dealers with which the Entity will do business; - Diversifying the investment portfolio so that potential losses on individual issuers will be minimized. Interest Rate Risk: the Entity will minimize the risk that the interest earnings and the market value of investments in the portfolio will fall due to changes in general interest rates, by: - Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing operations, thereby avoiding the need to liquidate investments prior to maturity. - Investing operating funds primarily in certificates of deposit, shorter -term securities, money market mutual funds, or local government investment pools functioning as money market mutual funds. - Diversifying maturities and staggering purchase dates to minimize the impact of market movements over time. Liquidity (PFIA 2256.005(b)(2)1 The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent with cash needs to meet anticipated demands. Because all possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES funds or local government investment pools that offer same-day liquidity. In addition, a portion of the portfolio will consist of securities with active secondary or resale markets. Public Trust All participants in the Entity's investment process shall seek to act responsibly as custodians of the public trust. Investment officers shall avoid any transaction that might impair public confidence in the Entity's ability to govern effectively. Yield (Optimization of Interest Earnings) fPF1A 2256.005(b)(3)1 The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. IV. RESPONSIBILITY AND CONTROL Delegation of Authority fPF1A 2256.005(fll In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, the Town Council designates the Director of Finance as the Entity's Investment Officer. An Investment Officer is authorized to execute investment transactions on behalf of the Entity. No person may engage in an investment transaction or the management of Entity funds except as provided under the terms of this Investment Policy as approved by the Town Council. The investment authority granted to the investing officer is effective until rescinded by the Town Council. Quality and Capability of Investment Management iPFIA 2256.005(b)(3)1 The Entity shall provide periodic training in investments for the designated investment officers and other investment personnel through courses and seminars offered by professional organizations, associations, and other independent sources in order to insure the quality and capability of investment management in compliance with the Public Funds Investment Act. Training Requirement (PFIA 2256.008) In accordance with the Town of Trophy Club requirements and the Public Funds Investment Act, designated Investment Officers shall attend an investment training session no less often than once every two years commencing September 1, 1997 and shall receive not less than 10 hours of instruction relating to investment responsibilities. A newly appointed Investment Officer must attend a training session of at least 10 hours of instruction within twelve months of the date the officer took office or assumed the officer's duties. The investment training session shall be provided by an independent source. For purposes of this policy, an "independent source" from which investment training shall be obtained shall include a professional organization, an institution of higher education or any other sponsor other than a business organization with whom the Entity may engage in an investment transaction. Internal Controls (Best Practice) "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points. ■ Control of collusion. ■ Separation of transactions authority from accounting and record keeping. ■ Custodial safekeeping. ■ Avoidance of physical delivery securities. ■ Clear delegation of authority to subordinate staff members. ■ Written confirmation for telephone (voice) transactions for investments and wire transfers. ■ Development of a wire transfer agreement with the depository bank or third party custodian. Prudence (PFIA 2256.006) The standard of prudence to be applied by the Investment Officer shall be the "prudent investor " rule. This rule states that "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: ■ The investment of all funds, or funds under the Entity's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. ■ Whether the investment decision was consistent with the written approved investment policy of the Entity. Indemnification (Best Practice The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific investment's credit risk or market price changes, provided that these deviations are reported immediately and the appropriate action is taken to control adverse developments. Ethics and Conflicts of Interest (PFIA 2256.005(i)1 Officers and employees involved in the investment process shall refrain from personal business activity that would conflict with the proper execution and management of the investment program, or that would impair their ability to make impartial decisions. Employees and Investment Officers shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the Entity. An Investment Officer of the Entity who has a personal business relationship with an organization seeking to sell an investment to the Entity shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the Entity shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the Town of Trophy Club. V. SUITABLE AND AUTHORIZED INVESTMENTS Porftolio Management The Entity currently has a "buy and hold" portfolio strategy. Maturity dates are matched with cash flow requirements and investments are purchased with the intent to be held until maturity. However, investments may be liquidated prior to maturity for the following reasons: ■ An investment with declining credit may be liquidated early to minimize loss of principal. ■ Cash flow needs of the Entity require that the investment be liquidated. Investments iPFIA 2256.005(b)(4)(A)1 Entity funds governed by this policy may be invested in the instruments described below, all of which are authorized by Chapter 2256 of the Government Code (Public Funds Investment Act). Investment of Entity funds in any instrument or security not authorized for investment under the Act is prohibited. The Entity will not be required to liquidate an investment that becomes unauthorized subsequent to its purchase. Authorized 1. Obligations of the United States of America, its agencies and instrumentalities. 2. Certificates of Deposit issued by a bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas, or by a savings and loan association or a savings bank organized under Texas law, the laws of another state, or federal law, that has its main office or a branch office in Texas and that is guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations in a manner and amount provided by law for deposits of the Entity. 3. Money Market Mutual funds that are 1) registered and regulated by the Securities and Exchange Commission, 2) have a dollar weighted average stated maturity of 90 days or less, 4) rated AAA by at least one nationally recognized rating service, and 4) seek to maintain a net asset value of $1.00 per share. 4. Local government investment pools, which 1) meet the requirements of Chapter 2256.016 of the Public Funds Investment Act, 2) are rated no lower than AAA or an equivalent rating by at least one nationally recognized rating service, and 3) are authorized by resolution or ordinance by the Board. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. (PFIA 2256.021) II. Not Authorized (PFIA 2256.009(b)(1-4)1 Investments including interest -only or principal -only strips of obligations with underlying mortgage- backed security collateral, collateralized mortgage obligations with an inverse floating interest rate or a maturity date of over 10 years are strictly prohibited. VI. INVESTMENT PARAMETERS Maximum Maturities (PFIA 2256.005(b)(4)(B)1 The longer the maturity of investments, the greater their price volatility. Therefore, it is the Entity's policy to concentrate its investment portfolio in shorter -term securities in order to limit principal risk caused by changes in interest rates. The Entity attempts to match its investments with anticipated cash flow requirements. The Entity will not directly invest in securities maturing more than two (2) years from the date of purchase; however, the above described obligations, certificates, or agreements may be collateralized using longer dated investments. The composite portfolio will have a weighted average maturity of 365 days or less. This dollar - weighted average maturity will be calculated using the stated final maturity dates of each security. [PFIA 2256.005(b) (4) (C)] Diversification (PFIA 2256.005(b)(3)1 The Entity recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification that shall be achieved by the following general guidelines: ■ Limiting investments to avoid overconcentration in investments from a specific issuer or business sector (excluding U.S. Treasury securities and certificates of deposit that are fully insured and collateralized in accordance with state and federal law); ■ Limiting investment in investments that have higher credit risks (example: commercial paper); ■ Investing in investments with varying maturities, and; ■ Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), or money market funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations. The following maximum limits, by instrument, are established for the Entity's total portfolio: 1. U.S. Treasury Securities 85% 2. Agencies and Instrumentalities 85% 3. Certificates of Deposit 85% 4. Money Market Mutual Funds 50% 5. Authorized Pools 100% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES VII. SELECTION OF BANKS AND DEALERS Depository At least every 5 years a Depository shall be selected through the Entity's banking services procurement process, which shall include a formal request for proposal (RFP). The selection of a depository will be determined by competitive bid and evaluation of bids will be based on the following selection criteria: ■ The ability to qualify as a depository for public funds in accordance with state law. ■ The ability to provide requested information or financial statements for the periods specified. ■ The ability to meet all requirements in the banking RFP. ■ Complete response to all required items on the bid form ■ Lowest net banking service cost, consistent with the ability to provide an appropriate level of service. ■ The credit worthiness and financial stability of the bank. Authorized Brokers/Dealers (PFIA 2256.025) The Entity shall, at least annually, review, revise, and adopt a list of qualified broker/dealers and financial institutions authorized to engage in securities transactions with the Entity. Those firms that request to become qualified bidders for securities transactions will be required to provide a completed broker/dealer questionnaire that provides information regarding creditworthiness, experience and reputation. and 2) a certification stating the firm has received, read and understood the Entity's investment policy and agree to comply with the policy. Authorized firms may include primary dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule), and qualified depositories. All investment providers, including financial institutions, banks, money market mutual funds, and local government investment pools, must sign a certification acknowledging that the organization has received and reviewed the Entity's investment policy and that reasonable procedures and controls have been implemented to preclude investment transactions that are not authorized by the Entity's policy. [PFIA 2256.005(k-1)] Competitive Bids (Best Practice) It is the policy of the Entity to require competitive bidding for all individual security purchases and sales except for: a) transactions with money market mutual funds and local government investment pools and b) treasury and agency securities purchased at issue through an approved broker/dealer or financial institution. Delivery vs. Payment iPF1A 2256.005(b)(4)(E)1 Securities shall be purchased using the delivery vs. payment method with the exception of investment pools and mutual funds. Funds will be released after notification that the purchased security has been received. VIII. SAFEKEEPING OF SECURITIES AND COLLATERAL "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES Safekeeping and Custodian Agreements (Best Practice) The Entity shall contract with a bank or banks for the safekeeping of securities either owned by the Entity as part of its investment portfolio or held as collateral to secure demand or time deposits. Securities owned by the Entity shall be held in the Entity's name as evidenced by safekeeping receipts of the institution holding the securities. Collateral for deposits will be held by a third party custodian designated by the Entity and pledged to the Entity as evidenced by safekeeping receipts of the institution with which the collateral is deposited. Original safekeeping receipts shall be obtained. Collateral may be held by the depository banks trust department, a Federal Reserve Bank or branch of a Federal Reserve bank, a Federal Home Loan Bank, or a third oartv bank aooroved by the Entitv. Collateral Policv (PFCA 2257.023 Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the Entity to require full collateralization of all Entity funds on deposit with a depository bank, other than investments. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 1020 of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC. At its discretion, the Entity may require a higher level of collateralization for certain investment securities. Securities pledged as collateral should be held by an independent third party with which the Entity has a current custodial agreement. The Director of Finance is responsible for entering into collateralization agreements with third party custodians in compliance with this Policy. The agreements are to specify the acceptable_investment securities for collateral, including provisions relating to possession of the collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the Entity and retained. Collateral shall be reviewed at least quarterly to assure that the market value of the pledged securities is adequate. Collateral Defined The Entity shall accept only the following types of collateral: ■ Obligations of the United States or its agencies and instrumentalities; ■ Direct obligations of the state of Texas or its agencies and instrumentalities; ■ Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency or instrumentality of the United States; ■ Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality by a nationally recognized rating firm not less than A or its equivalent with a remaining maturity of ten (10) years or less; ■ A surety bond issued by an insurance company rated as to investment quality by a nationally recognized rating firm not less than A; "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES ■ A letter of credit issued to the Entity by the Federal Home Loan Bank. Subiect to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the Entity's independent auditors. IX. PERFORMANCE Performance Standards The Entity's investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow requirements of the Entity. Performance Benchmark (Best Practice) It is the policy of the Entity to purchase investments with maturity dates coinciding with cash flow needs. Through this strategy, the Entity shall seek to optimize interest earnings utilizing allowable investments available on the market at that time. Market value will be calculated on a quarterly basis on all securities owned and compared to current book value. X. REPORTING (PFIA 2256.023) Methods The Investment Officer shall prepare an investment report on a quarterly basis that summarizes investment strategies employed in the most recent quarter and describes the portfolio in terms of investment securities, maturities, and shall explain the total investment return for the quarter. The quarterly investment report shall include a summary statement of investment activity prepared in compliance with generally accepted accounting principals. This summary will be prepared in a manner that will allow the Entity to ascertain whether investment activities during the reporting period have conformed to the Investment Policy. The report will be provided to the Town Council. The report will include the following: ■ A listing of individual securities held at the end of the reporting period. ■ Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. ■ Additions and changes to the market value during the period. ■ Average weighted yield to maturity of portfolio as compared to applicable benchmark. ■ Listing of investments by maturity date. ■ Fully accrued interest for the reporting period ■ The percentage of the total portfolio that each type of investment represents. ■ Statement of compliance of the Entity's investment portfolio with state law and the investment strategy and policy approved by the Town Council. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCIAL AND INVESTMENT POLICIES An independent auditor will perform a formal annual review of the quarterly reports with the results reported to the governing body [PFIA 2256.023(d)]. Monitorina Market Value (PFIA 2256.005(b)(4)(D Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be obtained from a reputable and independent source and disclosed to the governing body quarterly in a written report. XI. INVESTMENT POLICY ADOPTION [PFIA 2256.005(e)] The Entity's investment policy shall be adopted by ordinance/resolution of the Town Council. It is the Entity's intent to comply with state laws and regulations. The Entity's investment policy shall be subject to revisions consistent with changing laws, regulations, and needs of the Entity. The Town Council shall adopt an ordinance/resolution stating that it has reviewed the policy and investment strategies annually, approving any changes or modifications. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ORGANIZATIONAL SUMMARY "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART TOWN MANAGER Town Manager 100 Town "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART EMS & FIRE Fire & EMS Chief 49 Town/ 51 MUD Administrative Assistant 50 Town / 50 MUD Fire Lieutenant A Fire Lieutenant B" 49 Town / 51 MUD 49 Town/ 51 MUD Fire Fighter EMT -P 49 Town/ 51 MUD Fire Fighter EMT -P 49 Town/ 51 MUD Fire Fighter EMT -P 49 Town/ 51 MUD Fire Lieutenant C 49 Town / 51 MUD Fire Fighter EMT -P 49 Town/51 MUD' Fire Fighter EMT -P 49 Town/ 51 MUC Fire Fighter EMT -P 49 Town / 51 MUD "A GREAT PLACE TO CALL HOME" Reserves 49 Town / 51 MUD Fire Fighter EMT -P 49 Town/ 51 MUD Fire Fighter EMT -P 49 Town/ 51 MUD Fire Fighter EMT -P 49 Town/ 51 MUD TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART Town Attorney 100 Town Presiding Judge 100 Town TOWN COUNCIL Town Council Town Secretary 50 Town / 50 MUD Associate Judges 100 Town Town Manager 100 Town "A GREAT PLACE TO CALL HOME" 50 Town / 50 MUD y it TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART ADMINISTRATION Assistant Town Manager 100 Town Human Resources Information Systems Finance Director Planning & Zoning Manager Director 1 50 Town / 50 MUD Coordinator 50 Town / 50 MUD 50 Town / 50 MUD L I 100 Town Human Resources Coordinator 50 Town / 50 MUD Network Support Specialist 50 Town / 50 MUD "A GREAT PLACE TO CALL HOME" Senior Financial Analyst 50 Town / 50 MUD Financial Analyst 50 Town / 50 MUD Senior Accountant 50 Town / 50 MUD Court Clerk 100 Town TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART STREETS & STORM SEWER Streets Superintendent 100 Town Crew Leader 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART POLICE (EFFECTIVE OCTOBER 2007) Administrative Assistant 50 Town / 50 MUD CID Sergeant 100 Town Student Resource Officer 100 Town Police Chief 100 Town 6 Police Captain 100 Town "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART POLICE (EFFECTIVE JANUARY 2008) Police Chief 100 Town Administrative Assistant 50 Town / 50 MUD Police Commander Special Services Division 100 Town Student Resource Officer 100 Town Code Enforcement & Animal Control Officer 100 Town Police Commander Operations Division 100 Town "A GREAT PLACE TO CALL HOME" SeasonalPool 100 Town TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 2008-09 ORGANIZATIONAL POSITION CHART PARKS & RECREATION Seasonal Daycamp 100 Town Aquatics/Outdoor Coordinator 100 Town TCP Gate Attendants 100 Town Parks & Recreation Director 100 Town LAI - Recreation Supervisor Parks Supervisor 100 Town 100 Town Irrigation Technician 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town Maintenance Worker 100 Town "A GREAT PLACE TO CALL HOME" Crew Leader 100 Town .§ /04 U- 0- ] }§ k0 Ot o§ J� R} § � go §Tn � rr ro e r��r��r ��adJaJdJa---o�� 0 o//0000�� 2 9\ /Lu \/ 0000000000000000 ee 00SSSSSSSS000000 - - - - -� 000000000 SSS000000 - - - - -� 5 G \\ -------------0 0 0000�� E3 ® - 7j _ Lu ) § c § ] � § k / 0 c u a / -- § $2 \ 29 ƒ 0 a a o c C: § \/ j \ »o± 02 b2� \ aj o Ja] \_( o \{§�J [ \e) ® i�J \S/\ �\E \�E cc ~§§\E »®°°a°- \j ®G«« \ 0 C c $ g/f c y«R 'c G>e-a<=®z= c-_= cc»`e®=coo3�P)4R�2 oz / %G/�tt) ,c3aca4cuu�<4o§; 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\\ t= 2 2: o e; u= LULU ee\\\/\-0 `©©t2 »o eeo-- ge:zo- 0- \\\mak >2o:E E*E Lu Lu ??\e®CLa {2022a—<<Lu <Lu zz±U zza- k 0 \ u R LU a � CL0 f h N W U W W d0 N �o 'xa a Ot O 0 Co U- C oa Z a z W J LUQ � O L O Lu O N H W J 06 LU LU O Cd C Q z z Q N I I N N F z U O Z ULL w z z O 3 LL N O z a J (� Z > z 0 L O LL w LL L LU W _ W 0- � d W W W LL � LL Z d 0 w 0 Q 1 1Q Q N I I N N F z U O Z ULL W z z LL O 3 LL F d O W o U U Z > 0 LU � Q W O LL w LL L LU W W 0- � d N LU W W 'LL � LL O ' 9 d O wO <1 1Q Q O M 10 Z Q LU LU Cw L H z 0 a CO N N Q LU G 0 a u .0 - LU W u a 0- a W C' 0 a TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MANAGER'S MESSAGE "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES Dear Mayor and Town Council Members: TOWN OF TROPHY CLUB 100 Municipal Drive Trophy Club, Texas 76262 (682) 831-4600 Main (817) 491-9312 Fax September 18, 2007 In accordance with the Texas Local Government Code, the Proposed Annual Budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008 is presented for your consideration. The Proposed FY2007-08 Annual Budget presents in financial terms, the plan for accomplishment of municipal objectives during the forthcoming fiscal year. The budget preparation requires a comparison of the anticipated revenues with proposed programs and establishment of priorities that are based on service demands or prior commitments to projects. As you can see, the attached document is a very conservative financial plan for next year and provides a detailed breakdown of the Proposed Budget. As a result, FY06-07 is estimated to result as follows: ■ Revenues are estimated to come in approximately $11,000 over the adopted budget ($303,000 under after major audit adjustment for trash recycling), and expenditures are estimated to come in approximately $93,000 over the adopted budget ($191,000 under after major audit adjustment for trash recycling). ■ Revenues are estimated to come in approximately $139,000 over the amended budget ($452,000 under after major audit adjustment for trash recycling), and expenditures are estimated to come in approximately $373,000 under the amended budget ($657,000 under after major audit adjustment for trash recycling). Note: FY06-07 was the first year in which the Town incorporated bi- annual adjustments to the budget (Mar & Sep). While the Town Staff concentrated more heavily in amending line items that were anticipated to exceed their original budgets, during FY07-08, it will also adjust for those items that are anticipated to come in much under original budget as well. Budget Recommendations: ■ Increase the current total tax rate from $.43051/100 valuation to $.44670/100 valuation to adequately fund $3.26M Street Bond issue in the Interest & Sinking Fund. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ■ With the exception of expenses specifically tied to future build -out, wholly designate and set aside remaining balance of anticipated Developer Fee revenues given potential uncertainty tied to future development. Budget Inclusions: ■ The current total tax rate was adopted at $.43051/100 valuation and remains the same as last fiscal year. This was achieved through a combination of efforts, to include an approximate $45K decrease in expenditures and use of $74K in O&M reserves. ■ Separated out the Administration Department into appropriate areas (Manager's Office, Human Resources, Finance, and Facilities Management) as part of an initial multi-year cost allocation effort. ■ Further delineated Streets as its own department by removing it from under Community Development in order to perform more in-house maintenance and support functions, to include inspection services for future development. ■ Created a Recreation Department and separate out its existing costs from Parks. ■ Incorporated the following in regards to positions: addition of Financial Analyst (50% Town/50% MUD), addition of Human Resources Coordinator (50% Town/50% MUD), addition of In -House Building Inspector (100% Town) mid -year, addition of 2 Street Maintenance Workers (100% Town), replacement of Community Development Director (50% Town/50% MUD) with Assistant Town Manager (100% Town), removal of Part -Time Warrant/Bailiff Officer (100% Town), relocation of Animal Control/Code Enforcement Officer (100% Town) from Community Development to Police, abolishing of Public Safety Officer (PSO) Program, resulting in addition of 2 Firefighter/Emergency Medical Technician -Paramedics. Our goal is to provide the best service for our citizenry, while being fiscally responsible. The FY2007-08 has been prepared with the assistance of a whole host of committed and dedicated employees and review of the Ways & Means Advisory Group. Recognizing that the proposed budget is still in the development stages, we stand ready to accomplish the goals outlined in this document. We commit to the Town Council our best efforts to ensure that the needs of our citizens are met and exceeded! Respectively Submitted, Brandon Emmons Town Manager "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES BRIEF SUMMARY "A GREAT PLACE TO CALL HOME" 100% 80% 60% 40% 20% 0% 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 ■I&S% ■O&M% TAX RATE HISTORY TAX O&M I&S TOTAL % TAX O&M I&S TOTAL YEAR RATE RATE RATE CHG YEAR RATE RATE RATE TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB AD VALOREM TAX DISTRIBUTION (%) TEN YEAR SUMMARY 1986 0.12000 0.00000 0.12000 - 1987 0.17500 0.00000 0.17500 45.8% 1988 0.22700 0.00000 0.22700 29.7% 1989 0.22700 0.00000 0.22700 0.0% 1990 0.24950 0.00000 0.24950 9.9% 1991 0.27960 0.00000 0.27960 12.1% 1992 0.33610 0.00000 0.33610 20.2% 1993 0.33610 0.00000 0.33610 0.0% 1994 0.33610 0.09000 0.42610 26.8% 1995 0.33110 0.08000 0.41110 -3.5% 1996 0.33700 0.07300 0.41000 -0.3% CHG 1997 0.40040 0.06540 0.46580 13.6% 1998 0.40600 0.05980 0.46580 0.0% 1999 0.41500 0.04551 0.46051 -1.1% 2000 0.41750 0.04301 0.46051 0.0% 2001 0.40041 0.04010 0.44051 -4.3% 2002 0.38751 0.05300 0.44051 0.0% 2003 0.37751 0.05300 0.43051 -2.3% 2004 0.37751 0.05300 0.43051 0.0% 2005 0.35963 0.07088 0.43051 0.0% 2006 0.36723 0.06328 0.43051 0.0% 2007 0.35104 0.07947 0.43051 0.0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOTAL COMBINED TAX & ASSESSMENT DISTRIBUTION FIVE YEAR SUMMARY 2003 2004 2005 2006 2007 ■ MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY) ■ MUNICIPAL UTILITY DISTRICT NO. 2 ❑MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)* ❑ PUBLIC IMPROVEMENT DISTRICT NO. 1** ENTITY 2003 2004 2005 2006 2007 C28: TOWN OF TROPHY CLUB ESD2: PUBLIC IMPROVEMENT DISTRICT NO. 1 W03: MUNICIPAL UTILITY DISTRICT NO. 1 W05: MUNICIPAL UTILITY DISTRICT NO. 2 DENTON COUNTY TARRANT COUNTY TARRANT COUNTY TARRANT COUNTY COLLEGE DISTRICT TARRANT COUNTY HOSPITAL DISTRICT NORTHWEST INDEPENDENT SCHOOL DISTRICT 0.43051 0.43051 0.43051 0.43051 0.43051 (+) PLUS APPLICABLE DISTRICT - - - - 0.09084 0.28000 0.28000 0.28000 0.25000 0.23000 0.33900 0.34900 0.34900 0.29900 0.27923 (+) PLUS APPLICABLE COUNTY 0.24717 0.25480 0.24648 0.23192 0.23589 - - - 0.64628 0.63628 0.27150 0.26650 0.13938 0.23040 0.23540 0.13938 (+) PLUS SCHOOL DISTRICT 1.83481 1.81930 1.81930 1.66500 1.33505 (_) EQUALS MUNICIPAL UTILITY DISTRICT NO. 1 (DENTON COUNTY) 2.79249 2.78461 2.77629 2.57743 2.23145 MUNICIPAL UTILITY DISTRICT NO. 1 (TARRANT COUNTY)* - - - 2.99179 2.63184 MUNICIPAL UTILITY DISTRICT NO. 2 2.85149 2.85361 2.84529 2.62643 2.28068 PUBLIC IMPROVEMENT DISTRICT NO. 1** - - - - 2.09229 *Incorporated as a result of Denton/Tarrant County border dispute. **Represents O&M assessment for Emergency Services. Residents are also responsible for an additional flat dollar amount debt assessment, which varies by lot size (not depicted). "A GREAT PLACE TO CALL HOME" $800 $700 $600 $500 $400 $300 $200 $100 $0 1998 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB ASSESSED TAXABLE VALUE ($M) TEN YEAR SUMMARY 1999 2000 2001 2002 2003 2004 2005 2006 2007 ■ VALUE TAX YEAR 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 VALUE 330.9 376.5 455.7 497.6 528.3 564.6 571.8 598.3 670.8 749.9 INCREASE 9% 14% 21% 9% 6% 7% 1% 5% 12% 12% "A GREAT PLACE TO CALL HOME" Assessment Roll Grand Totals Report DENTON PRODUCTION SITE Tax Year: 2007 As of: Certification C28 - Town of Trophy Club (ARB Approved Totals) Number of Properties: 3255 Land Totals Land-Homesite (+) $138,826,015 Land - Non Homesite N $51,090,955 Land - Ag Markel (+) $16,862,631 Land - Timber Market (+) $0 Land - Exempt Agffimber Markel (+) $0 Total Land Market Value (_) $206,779,601 (+) $206,779,601 Improvement Totals Improvements - Homesile (+) $508,880,357 Improvements - Nan Homesile (+) $32,815,442 Total Improvements (=) $541,695,799 (+) $541,695,799 Other Totals Personal Property (160) $22,261,105 (+) $22,261,105 Minerals (1) $9,178,570 (+) $9,178,570 Total Market Value (_) $779,915,075 $779,915,075 Total Homestead Cap Adjustment (283) (-) $3,379,693 Total Exempt Property (19) (-) $16,181,236 Productivity Totals Total Productivity Market (Non Exempt) (+) $16,862,631 Ag Use (6) (-) $59,447 Timber Use (0) () $0 Total Productivity Loss (_) $16,803,184 (-) $16,803,184 Total Assessed N $743,550,962 Exemptions (HS Asad 644,137,649 ) (HS) Homestead Local (2152) (+) $0 (HS) Homestead State (2152) (+) $0 (065) Over 65 Local (407) (+) $14,114,453 (065) Over 65 State (407) (+) $0 (DP) Disabled Persons Local (21) (+) $0 (DP) Disabled Persons State (21) (+) $0 (OV) Disabled Vet (52) (+) $432,500 (1-18366) House Bill 366 (18) (+) $4,040 Total Exemptions (_) $14,550,993 (-) $14,550,993 Net Taxable (Before Freeze) '— 065 Freeze Totals (_) $728,999,969 Freeze Assessed Freeze Taxable Freeze Calling (407) `"* 065 Transfer Totals $81,123,899 $68,044,085 $258,285.97 Transfer Assessed Transfer Taxable Post -Percent Taxable Transfer Adjustment (1) $849,998 $814,998 $709,142 $105,856 Printed on 07/21/2007 at 4:20 PM Page 55 of 167 Assessment Roll Grand Totals Report Tax Year. 2007 As of: Certification Freeze Adjusted Taxable (Net Taxable - Freeze Taxable -Transfer Adjustment) — DP Freeze Totals Freeze Assessed $3,920,063 Freeze Taxable $3,908,063 Freeze Ceiling (21) $15,018.11 "' DP Transfer Totals DENTON PRODUCTION SITE (_) $650,850,028 Transfer Assessed $0 Transfer Taxable s0 Post -Percent Taxable $0 Transfer Adjustment (0) $0 Freeze Adjusted Taxable (Net Taxable - Freeze Taxable - Transfer Adjustment) H $656,941,965 Printed on 07/21/2007 at 4:20 PM Page 56 of 167 Assessment Roll Grand Totals Report DENTON PRODUCTION SITE Tax Year: 2007 As of: Certification C28 -Town of Trophy Club (Under ARB Review Totals) Number of Properties: 59 Land Totals Land - Homesite N $23,419 Land - Non Homesite N $12,527,012 Land - Ag Markel N $4,574,014 Land - Timber Market N $0 Land - Exempt Ag[Timber Market N $0 Total Land Market Value (_) $17,124,445 (+) $17,124,445 Improvement Totals Improvements - Homesite H $98,534 Improvements - Non Homesite N $8,046,443 Total Improvements (_) $8,144,977 (+) $8,144,977 Other Totals Personal Property (4) $188,573 (+) $188,573 Total Market Value (_) $25,457,995 $25,457,995 Total Homestead Cap Adjustment (0) (-) $0 Total Exempt Property (0) (-) $0 Productivity Totals Total Productivity Market (Non Exempt) N $4,574,014 Ag Use (13) (-) $18,009 Timber Use (0) (-) $0 Total Productivity Loss (_) $4,556,005 (-) $4,556,005 Total Assessed (_) $20,901,990 Exemptions (HS Assd 121,953 ) Total Exemptions (_) $0 (-) $0 Net Taxable (Before Freeze) M $20,901,990 '*** 065 Freeze Totals Freeze Assessed $0 Freeze Taxable $0 Freeze Ceiling (0) $0.00 `"`" 065 Transfer Totals Transfer Assessed $0 Transfer Taxable $0 Post -Percent Taxable $0 Transfer Adjustment (0) $0 Freeze Adjusted Taxable (Net Taxable - Freeze Taxable - Transfer Adjustment) (_) $20,901,990 " DP Freeze Totals Freeze Assessed $0 Freeze Taxable $0 Printed on 07/21/2007 at 4:20 PM Page 57 of 167 Assessment Roll Grand Totals Report DENTON PRODUCTION SITE Tax Year: 2007 As of: Certification Freeze Gelling (0) $0.00 — DP Transfer Totals Transfer Assessed $0 Transfer Taxable $0 Post -Percent Taxable s0 Transfer Adjustment (0) s0 Freeze Adjusted Taxable (Net Taxable - Freeze Taxable - Transfer Adjustment) [_} $20,901,990 Printed on 0712112007 at 4:20 PM Page 58 of 167 Assessment Roll Grand Totals Report DENTON PRODUCTION SITE Tax Year: 2007 As of: Certification ESD2 -Trophy Club PID#1 Emergency Service (ARB Approved Totals) Number of Properties: 20 Land Totals Land - Homesite (+) $0 Land - Non Homesite (+) $6,764,858 Land - Ag Markel (+) 516,826,508 Land - Timber Markel (+) $0 Land - Exempt AgMmber Markel (+) $0 Total Land Market Value (_) $23,591,366 (+) $23,591,366 Improvement Totals Improvements - Homesite (+) $0 Improvements - Non Homesite (+) so Total Improvements (_) $0 (+) $0 Other Totals Total Market Value (_) $23,591,366 $23,591,366 Total Homestead Cap Adjustment (0) (-) $0 Total Exempt Property (0) (-) $0 Productivity Totals Total Productivity Markel (Non Exempt) (+) $16,826,508 Ag Use (5) (-) $59,338 Timber Use (0) (-) $0 Total Productivity Loss (_) $16,767,170 (-) $16,767,170 Total Assessed (_) $6,824,196 Exemptions (HS Assd 0 ) Total Exemptions (_) $0 (-) $0 Net Taxable (Before Freeze) (_) $6,824,196 Printed on 07/21/2007 at 4:20 PM Page 165 of 167 Assessment Roll Grand Totals Report DENTON PRODUCTION SITE Tex Year: 2007 As of: Certification ESD2 - Trophy Club PID#1 Emergency Service (Under ARB Review Totals) Number of Properties: 9 Land Totals Land - Homesite N $0 Land - Non Homesite N $6,434,225 Land - Ag Market N $3,227,583 Land -Timber Market (+) 50 Land - Exempt AgMmber Market (+) $0 Total Land Market Value (_) $9,661,808 (+) $9,661,808 Improvement Totals Improvements - Homesite N 5o Improvements - Non Homesite (+) $0 Total Improvements (_) $0 (+) $0 Other Totals Total Market Value (_) $9,661,808 $9,661,908 Total Homestead Cap Adjustment (0) () $0 Total Exempt Property (0) (-) $0 Productivity Totals Total Productivity Market (Non Exempt) N $3,227,583 Ag Use (3) (-) $13,184 Timber Use (0) (-) 50 Total Productivity Loss (_) $3,214,399 (-) $3,214,399 Total Assessed (_) $6,447,409 Exemptions (HS Assd 0 ) Total Exemptions (_) $0 (-) $0 Net Taxable (Before Freeze) N $6,447,409 Printed on 07/21/2007 at 4:20 PM Page 166 or 167 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT "A GREAT PLACE TO CALL HOME" 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 GENERAL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED General Fund (5,251,698) (5,867,137) (6,017,328) (5,931,638) (7,231,116) (7,695,072) (8,103,382) Trophy Club Park Fund (91,738) (118,525) (118,570) (65,263) (109,980) (115,850) (121,931) REVENUES $ (5,343,436) $ (5,985,662) $ (6,135,898) $ (5,996,901) $ (7,341,096) $ (7,810,922) $ (8,225,313) 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 GENERAL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED Emergency Medical Services 407,318 447,862 456,979 456,609 628,412 698,403 842,970 Manager's Office - - - - 511,050 539,023 570,522 Human Resources 27,599 37,733 39,910 Finance - - - - 224,350 250,880 274,120 Administration 791,122 840,127 840,127 798,228 - - - Information Systems 73,044 112,278 128,093 127,546 188,995 261,404 303,731 Legal 130,450 136,273 136,273 126,859 145,074 151,304 157,123 Police 1,209,913 1,105,259 1,219,802 1,208,564 1,353,541 1,961,852 2,277,693 Municipal Court 39,813 88,274 88,274 69,963 73,674 79,549 84,472 Facilities Management - - - - 100,954 101,849 106,877 Recreation Total 169,953 164,157 253,590 211,669 487,465 520,433 549,613 Recreation General - - - - 181,338 191,191 200,927 Athletic Programs - - 2,500 1,456 9,744 10,116 10,505 Pool Programs 169,953 164,157 180,246 179,029 215,126 233,729 249,097 Recreation Programs - - 2,200 2,200 11,060 11,526 12,016 Day Camp Programs - - 68,644 28,984 70,197 73,870 77,069 Parks Total 788,392 869,898 1,010,632 980,755 744,377 912,094 974,377 Parks General 483,217 607,106 681,460 676,496 482,866 617,166 652,881 Independence Park 73,466 69,181 69,181 64,500 64,430 67,672 70,664 Harmony Park 51,469 34,466 100,846 95,115 45,584 50,093 52,423 Beck Park 25,061 20,871 20,871 18,324 19,639 22,909 23,939 Lakeview Soccer Fields 26,213 23,031 23,031 18,400 22,024 25,289 26,208 Medians & Common Areas 128,965 115,243 115,243 107,920 109,834 128,965 148,263 Community Development 1,054,273 775,242 775,242 691,437 520,919 586,853 638,947 Planning & Zoning 75,279 72,637 165,637 154,464 132,283 146,099 148,490 Fire Department 797,825 757,518 760,942 749,324 933,660 910,036 1,050,119 Streets Total 66,750 497,612 497,612 432,587 864,349 928,036 904,797 Streets - 387,112 387,112 322,087 752,049 812,736 785,097 Storm Sewer 66,750 110,500 110,500 110,500 112,300 115,300 119,700 Trophy Club Park Fund 98,975 118,570 118,570 70,704 109,980 115,850 121,932 EXPENDITURES $ 5,703,109 $ 5,985,707 $ 6,451,773 $ 6,078,708 $ 7,046,681 $ 8,201,398 $ 9,045,694 TOTAL REVENUES (SHORTFALL)/SURPLUS $ (359,673) $ (45) $ (315,875) $ (81,806) $ 294,415 $ (390,476) $ (820,381) "A GREAT PLACE TO CALL HOME" "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE AND EXPENDITURE SUMMARY BY FUND/DEPARTMENT 2005.06 2006.07 2006.07 2006-07 2007.08 2008-09 2009-10 INTEREST & SINKING FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES $ (544,215) $ (543,870) $ (543,870) $ (613,198) $ (1,047,924) $ (919,786) $ (868,420) EXPENDITURES $ 540,898 $ 543,870 $ 543,920 $ 543,920 $ 906,435 $ 904,418 $ 911,228 Balance (Shortfall)/Surplus 3,317 - (50) 69,278 141,489 15,368 (42,808) Interfund Trans In (GF) - - - - - - TOTAL REVENUES (SHORTFALL)/SURPLUS $ (356,356) $ (45) $ (315,925) $ (12,529) $ 435,904 $ (375,108) $ (863,189) 2005.06 2006.07 2006.07 2006.07 2007.08 2008-09 2009-10 HOTEL & MOTEL FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES $ $ $ $ $ (13,500) $ (21,400) $ (22,470) EXPENDITURES $ $ $ $ $ $ 13,500 $ 21,400 TOTAL REVENUES (SHORTFALL)/SURPLUS $ $ $ $ $ 13,500 $ 7,900 $ 1,070 Balance (Shortfall)/Surplus $ $ $ $ $ 13,500 $ 21,400 $ 22,470 2005.06 2006.07 2006-07 2006.07 2007.08 2008-09 2009-10 CAPITAL PROJECTS FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES $ $ $ $ (3,806,572) $ (140,844) $ (12,598) $ (20,899) EXPENDITURES $ $ $ $ 897,826 $ 2,667,676 $ 394,512 $ 20,899 TOTAL REVENUES (SHORTFALL)/SURPLUS $ $ $ $ 2,908,746 $ (2,526,832) $ (381,914) $ Balance (Shortfall)/Surplus $ $ $ $ 2,908,746 $ 381,914 $ - $ 2005.06 2006.07 2006.07 2006-07 2007.08 2008-09 2009-10 ECONOMIC DEVELOPMENT CORPORATION 4A FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES $ (217,918) $ (221,500) $ (258,782) $ (237,000) $ (243,000) $ (254,500) $ (266,575) EXPENDITURES $ 540,898 $ 543,870 $ 543,920 $ 543,920 $ 243,000 $ 254,500 $ 266,575 TOTAL REVENUES (SHORTFALL)/SURPLUS $ (322,980) $ (322,370) $ (285,138) $ (306,920) $ $ $ 2005.06 2006.07 2006-07 2006-07 2007.08 2008-09 2009-10 ECONOMIC DEVELOPMENT CORPORATION 4B FUND ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES $ (213,635) $ (110,250) $ (170,250) $ (118,300) $ (121,000) $ (126,750) $ (132,788) EXPENDITURES $ 120,676 $ 110,250 $ 170,250 $ 109,823 $ 121,000 $ 126,750 $ 132,788 TOTAL REVENUES (SHORTFALL)/SURPLUS $ 92,959 $ $ $ 8,477 $ $ $ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 1 � �► P711�1:7 ��L � ISL I_1:� I -]'L�] -1�1 X�i I GENERAL FUND ACCOUNT 2005-06 2006-07 2006-07 2007-08 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ADOPTED PERONNEL SERVICES 50005 Salaries & Wages 2,230,971 2,495,331 2,624,017 2,904,708 50006 Salaries Adjustments - 25,000 25,000 68,600 50010 Overtime 137,558 123,275 133,875 147,564 50011 DPS Holiday Pay 21,563 30,736 30,736 35,343 50015 Longevity/Certification 18,924 25,136 25,136 - 50016 Longevity - - - 12,893 50017 Certification - - - 15,600 50020 Retirement 273,598 311,426 315,653 376,077 50025 Group Insurance 250,232 252,589 256,330 - 50026 Medical Insurance - - - 287,529 50027 Denfal Insurance 18,065 50028 Vision Insurance 4,339 50029 Life Insurance and Other - - - 23,547 50030 Social Security Taxes 140,580 160,364 164,817 186,224 50035 Medicare Taxes 33,753 37,504 38,545 43,550 50040 Unemploymenf Taxes 17,112 14,092 15,209 16,470 50045 Workman's Compensation 60,542 43,228 48,021 52,950 50050 Auto Allowance 13,200 14,400 14,400 18,600 50055 Clothing Allowance 6,911 300 300 300 50060 Pre-emp Physicals/Testing 4,009 3,375 3,916 6,209 50070 Employee Relations 1,273 1,300 1,300 3,050 TOTAL PERSONNEL SERVICES $ 3,210,224 $ 3,538,056 $ 3,697,255 $ 4,221,618 PROFESSIONAL & CONRACTUAL SERVICES 55005 Engineering 73,996 62,800 155,800 283,856 55010 Park Adminisfrafion 11,196 19,193 19,193 12,000 55015 Police and EMS Services 4,229 7,250 7,250 5,000 55020 Town Planner 4,160 11,000 11,000 14,000 55025 Town Planner Ordinances 11,840 3,000 3,000 - 55030 Software&Support 42,861 71,767 71,767 40,139 55035 Abatements 905 1,561 1,561 1,200 55040 TCIC Access 2,016 2,016 2,016 2,016 55045 Legal - 2,800 2,800 500 55055 Auditing 24,696 26,425 26,425 26,777 55060 Appraisal 21,641 23,746 23,746 29,065 55065 Tax Admin Fees 1,966 2,237 2,237 2,493 55070 Independent Labor 136,758 85,209 90,534 72,094 55075 Records Management 1,522 1,200 1,200 1,375 55080 Maintenance & Repairs 57,045 20,900 20,900 19,500 55090 Vehicle Maintenance 50,151 42,825 42,825 35,125 55095 Equipment Maintenance 10,083 14,699 14,699 20,665 55100 Building Mainf & Supplies 63,857 42,900 42,900 38,695 55110 Maintenance -Radios 452 1,500 1,500 1,500 55120 Cleaning Services 6,527 8,142 8,142 8,308 55130 Trash Removal/Recycling 281,722 300,897 300,897 317,889 55140 Healfh Inspections 4,000 5,317 5,317 5,225 55145 Consultants 5,452 10,000 10,000 6,750 55150 Judge's Compensation 4,200 4,500 4,500 4,500 55155 Jury Fees 72 180 180 180 55160 Professional Outside Services 17,690 16,644 19,044 184,944 55165 Collection Fees 990 960 960 27,393 55170 TCIC Warrant Expense - - - 1,980 55185 PorfableToilefs 9,661 10,071 10,071 6,152 55190 Hazmaf Disposal 125 511 511 511 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES I� 1��►P711�1:7��L � hL I_1:� I-]'L�]-1�1 X�iI lei 4►14A-11a19►1a1 ACCOUNT 2005-06 2006-07 2006-07 2007-08 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ADOPTED 55995 Mayor/Council Expenses $ 1,373 $ 1,000 $ 1,000 $ 4,573 TOTAL PROF & CONTRACTUAL SERVICES 851,185 801,249 901,974 1,174,405 OPERATING EXPENDITURES 60005 Telephone 15,151 20,799 20,799 20,227 60010 Communications/Pagers/Mobiles 23,600 23,007 24,627 28,204 60020 Electricity 183,877 201,233 201,233 222,711 60025 Water 136,487 101,788 118,523 114,763 60030 Rent 10,568 - 4,156 4,531 60035 Postage 3,949 3,620 3,620 4,609 60040 Service Charges & Fees 1,325 1,535 1,535 1,510 60055 Insurance 73,113 66,750 67,150 70,658 60060 Inspection Fees 690 - - 870 60065 Newsletter/Year in Review 8,257 9,556 9,556 20,922 60066 Publications/Books/Subscripts 10,759 10,452 10,452 10,481 60070 Dues & Memberships 19,331 28,314 28,524 33,033 60075 Meetings 2,218 2,800 3,000 5,432 60080 Schools & Training 17,846 28,089 28,369 27,427 60085 Training (Safety) - 1,000 1,000 500 60095 Schools & Training-TCLEOSE 794 2,000 2,000 4,015 60096 Emergency Management 1,177 2,000 2,000 2,000 60100 Travel & per diem 15,066 27,557 27,557 26,621 60105 Rent Equipment 1,321 3,000 7,800 5,565 60110 Physicals/Testing 916 2,343 2,343 2,953 60115 Elections 1,495 6,160 6,160 7,660 60125 Advertising 11,116 9,360 10,010 16,060 60155 Special Events 480 - - 1,700 60159 Field Trips - - 4,950 4,950 60160 Programs & Special Projects 11,666 10,039 10,039 9,230 60161 Child Safety Program - 5,966 5,966 22,370 60165 Contingency - 20,000 20,000 - 60170 Animal Control 1,452 7,410 7,410 3,000 60175 Code Enforcement 64 1,000 1,000 400 60180 Fire Inspection/Enforcement 33 550 550 550 60185 Prisoner -Sit Out DCSO 160 530 530 540 60190 Investigative Materials & Supp 3,058 2,468 2,468 3,440 60195 Flags & Repairs 4,005 2,530 2,530 3,560 60200 Irrigation Repairs 14 - - - 60205 Street Repairs 66,610 176,500 176,500 141,500 60215 Street Sweeping 2,034 5,000 5,000 6,000 60220 Striping and Signage 7,125 15,000 15,000 13,000 60225 Platt Filing Fees 48 1,290 1,290 1,290 60230 Computer Mapping - 2,000 2,000 4,000 60235 Security 378 1,741 1,741 1,793 60240 ZBA Hearings 880 200 200 680 60245 Miscellaneous Expenses 5,263 5,210 5,455 4,025 60260 Community Events 22,883 23,750 38,750 47,150 60266 Tree City - 10,000 10,000 - 60270 4th of July Celebration 21,520 - - - 60280 Property Maintenance 186,911 178,818 178,818 157,625 60360 Furniture/Equipment < $5000 6,349 7,530 7,980 10,660 TOTAL OPERATING EXPENDITURES $ 879,989 $ 1,028,895 $ 1,078,591 $ 1,068,215 CONSUMABLE SUPPLIES 65005 Fuel & Lube 69,257 84,233 85,196 80,840 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES 1 � 4► P711�1:7 ��L � ISL I_1:� I -]'L�] -1�1 X�i I lei 4►14A-11a19►1a1 ACCOUNT 2005-06 2006-07 2006-07 2007-08 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ADOPTED 65010 Uniforms 11,635 20,150 21,518 27,409 65015 Protective Clothing 5,915 3,084 3,084 5,480 65020 Qualifications 1,114 2,030 2,030 2,030 65025 Small Equipment 10,793 6,733 6,733 11,765 65030 Chemicals 15,386 10,500 10,500 12,115 65035 Small Tools 4,644 4,950 4,950 7,400 65040 SafefyEquipmenf 2,816 2,300 2,300 1,950 65055 Hardware 33,795 32,435 42,950 12,034 65060 Disposable Supplies 7,104 5,808 5,808 7,888 65070 Medical Confrol 5,150 6,900 6,900 7,035 65075 Pharmacy 2,072 1,669 1,669 1,920 65080 Oxygen 329 1,056 1,056 840 65085 Office Supplies 12,395 13,105 13,455 13,344 65090 Printer Supplies & Maintenance 3,432 4,825 10,125 4,525 65094 Program Supplies - - 5,340 7,540 65095 Maintenance Supplies 7,032 7,919 8,269 10,671 65096 Concessions 8,549 3,200 3,200 10,000 65100 Copies 15 647 647 - 65105 Printing 5,078 11,025 11,225 10,035 65110 Camera Supplies & Processing (32) 920 920 920 TOTAL CONSUMABLE SUPPLIES $ 206,476 $ 223,489 $ 247,875 $ 235,741 CAPITAL EXPENDITURES 69005 Capifal Expenses 151,212 76,000 109,077 24,172 69006 Grant Match - - - 31,850 69025 Office Furniture/Fixtures 5,035 3,000 3,000 - 69030 $650K CO Payment 52,004 52,000 52,000 - 69035 Vehicles 53,934 67,693 113,607 68,220 69050 Radios 22,263 - 3,424 2,500 69086 $474 CO Payment - - 49,645 - 69170 Copier Lease Installments 6,032 8,400 8,400 6,834 69195 Gasb34/Reserve for Replacement 131,989 51,346 51,346 77,146 69200 M682 Ambulance/Equipment 20,731 24,731 24,731 20,731 69201 M681 Ambulance/Equipment - - - 29,000 69245 Brush 681 Payment 10,533 - - - 69250 Quint 681 Payment 60,020 62,000 62,000 - 69251 Engine 681 Payment - 18,000 18,000 73,000 69255 Airpacks 13,188 2,245 2,245 2,245 69260 Loan Payment/Waterline 4,641 4,950 4,950 - 69305 Capifal Leases 11,910 11,910 11,910 - 69315 Police Records Mgmt System 11,743 11,743 11,743 11,004 TOTAL CAPITAL EXPENDITURES $ 555,234 $ 394,018 $ 526,078 $ 346,702 TOTAL EXPENDITURES $ 5,703,108 $ 5,985,707 $ 6,451,773 $ 7,046,681 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES REVENUE AND EXPENDITURE SUMMARY BY CATEGORY TAXES FRANCHISE PERMITS PUBLIC SAFETY PARKS MISC GENERAL FUND FEES LICENSES & FEES & COURT & POOL INCOME General Fund (3,252,389) (502,546) (1,719,500) (1,246,718) (184,795) (325,169) Trophy Club Park Fund (109,780) (200) REVENUES $ (3,252,389) $ (502,546) $ (1,719,500) $ (1,246,718) $ (294,575) $ (325,369) PERSONNEL PROF & CONT OPERATING CONSUMABLE CAPITAL GENERAL FUND SERVICES SERVICES EXPENDITURES SUPPLIES EXPENDITURES Emergency Medical Services 507,944 32,448 10,953 27,336 49,731 Manager's Office 438,955 13,256 57,664 1,175 - Human Resources 22,722 - 3,077 1,800 Finance 155,255 58,695 9,095 1,305 Administration - - - - - Information Systems 75,147 41,603 23,932 16,259 32,054 Legal 120,431 14,500 10,014 129 - Police 1,080,216 47,548 84,034 66,977 74,766 Municipal Court 57,701 9,424 4,419 2,130 - Facilities Management - 22,251 75,703 3,000 - Recreation Total 286,149 23,171 128,431 44,714 5,000 Recreation General 112,944 9,118 56,766 2,510 - Athletic Programs 100 4,216 2,078 3,350 - Pool Programs 128,248 2,137 49,646 30,095 5,000 Recreation Programs 100 7,500 2,850 610 - Day Camp Programs 44,757 200 17,091 8,149 - Parks Total 381,071 131,688 165,230 25,293 41,095 Parks General 381,071 18,150 17,257 25,293 41,095 Independence Park - 680 63,750 - - Harmony Park 984 44,600 Beck Park 816 18,823 Lakeview Soccer Fields 1,224 20,800 Medians & Common Areas - 109,834 - - - Community Development 167,187 334,159 7,210 6,778 5,585 Planning & Zoning 60,782 62,000 8,777 724 - Fire Department 569,305 196,969 58,007 25,423 83,956 Streets Total 277,834 254,086 269,277 8,637 54,515 Streets 258,664 216,586 260,823 8,387 7,589 Storm Sewer 19,170 37,500 8,454 250 46,926 Trophy Club Park Fund 20,920 42,441 42,558 4,061 - EXPENDITURES $ 4,221,619 $ 1,284,239 $ 958,381 $ 235,741 $ 346,702 $ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES TOP PRIORITY SUPPLEMENTAL FUNDING REQUESTS FY 2007-08 The purpose of the Supplemental Request Process is for the Town Staff to document needs it considers important for the upcoming budget year, but due to budget constraints, are currently unfunded. Initially, each department submitted detailed explanations for any and all requests it has, along with its own internal department priority ranking (Department Ranking of Supplemental Funding Requests). Then, given all requests submitted by each department, both the Town Staff and Town Manager met together and collectively summarized what we deem to be our highest priority packages. The Town Council may or may not have elected to fund specific packages from Town Staff's priority packages. It is our hope that should additional funding become available either during the budget process or upcoming fiscal year, those items that remain unfunded will be taken into consideration. The total Supplemental Funding Requests across all departments totaled $712,200 ($4592,639 Town) and below are our highest priority packages. Rank Supplemental Request Title Dept/Program $ Requested $ Town $ MUD 1 Financial Analyst (Jan 08) Finance 66,688 33,344 33,344 2 Human Resources Coordinator (Jan 08) HR 43,419 21,710 21,710 3 Holiday Pay Fire/EMS 7,696 3,771 3,925 4 Building Inspector Mobile Computer IS 6,250 6,250 - 5 Microphone Upgrade For Council/MUD IS 12,250 6,125 6,125 6 Digital Recorder For Council/MUD Broadcast IS 16,000 8,000 8,000 TOTAL FUNDED $ 152,303 $ 79,200 $ 73,103 7 Animal Control Officer (Oct 08) Police 68,059 68,059 - 8 Deputy Fire/EMS Chief Fire/EMS 92,138 45,148 46,990 9 Nefwork Attached Storage Device IS 7,350 7,350 - 10 Replacement Vehicle For Police Chief Police 8,600 8,600 1 1 Video Camera Replacement (2) Police 13,000 13,000 - 12 Computer Support Specialist IS 46,034 23,017 23,017 13 Town Hall Remodel Facilities Management 80,000 40,000 40,000 14 Tasers Police 10,275 10,275 - TOTAL UNFUNDED REQUEST $ 325,456 $ 215,449 $ 110,007 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES DEPARTMENT RANKING OF SUPPLEMENTAL FUNDING REQUESTS FY 2007-08 Rank Supplemental Request Title Dept/Program $ Requested $ Town $ MUD 1 Financial Analyst Finance 66,688 33,344 33,344 1 Town Hall Remodel 1 Deputy Fire/EMS Chief (Formerly Fire Captain) 2 Increase Holiday Pay 1 HR Coordinator 1 Computer Support Specialist 2 Network Attached Storage Device 3 Microphone Upgrade For Council/MUD 4 Digital Recorder For Council/MUD For Broadcast 5 MS Exchange Enterprise 2003 Upgrade 6 Building Inspector Mobile Computer 7 Disaster Recovery Parts Kit 8 Module For InTouch 9 Attendance Enterprise Additional Users 10 Monitor Upgrades 11 Computer Forensic Tool Kit 12 Blackberry (BES) Server Upgrade 13 ESRI ARCgis Additional User 14 Wireless Access Hot Spots 1 Replacement Vehicle For Police Chief 2 Video Camera Replacement (2) 3 Tasers 4 Protective Clothing 5 Additional Funds For Qualification Program 6 Additional Funds For Uniforms 7 Additional Funds For Programs & Special Projects 8 Radar Replacement (2) 9 Investigative Tools 10 Small Equipment (Earphones) 11 Small Equipment (Flashlights) 12 Additional Funds For Clothing Allowance 13 Additional Funds For Communications/Pagers/Mobiles 14 Ultrasonic Gun Cleaner 15 Lockers For Police Offices 16 Traffic Safety Pole -Mounted Radar 17 Animal Control Officer 1 Construction Inspector 2 1/2 Ton Pickup Truck TOTAL $ Facilities Management 66,688 80,000 $ 33,344 40,000 $ 33,344 40,000 TOTAL $ 80,000 $ 40,000 $ 40,000 Fire/EMS 92,138 45,148 46,990 Fire/EMS 7,696 3,771 3,925 TOTAL $ 99,834 $ 48,919 $ 50,915 Human Resources 43,419 21,710 21,710 TOTAL $ 43,419 $ 21,710 $ 21,710 IS 46,034 23,017 23,017 IS 7,350 7,350 - IS 12,250 6,125 6,125 IS 16,000 8,000 8,000 IS 5,830 2,915 2,915 IS 6,250 6,250 - IS 6,620 3,310 3,310 IS 7,500 7,500 - IS 1,500 750 750 IS 2,500 1,250 1,250 IS 6,525 6,525 - IS 2,850 1,425 1,425 IS 2,500 2,500 - IS 53,600 26,800 26,800 TOTAL $ 177,309 $ 103,717 $ 73,592 PD 8,600 8,600 - PD 13,000 13,000 PD 10,275 10,275 PD 6,140 6,140 PD 4,460 4,460 PD 2,400 2,400 PD 4,000 4,000 PD 11,000 11,000 PD 3,851 3,851 PD 1,760 1,760 PD 1,800 1,800 PD 2,100 2,100 PD 1,300 1,300 PD 1,900 1,900 PD 17,200 17,200 PD 12,000 12,000 PD 68,059 68,059 TOTAL $ 169,845 $ 169,845 $ Streets 67,005 67,005 Streets 8,100 8,100 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES DEPARTMENT RANKING OF SUPPLEMENTAL FUNDING REQUESTS FY 2007-08 Rank Supplemental Request Title Dept/Program $ Requested $ Town $ MUD TOTAL $ 75,105 $ 75,105 $ TOTAL UNFUNDED REQUEST $ 712,200 $ 492,639 $219,561 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND REVENUES "A GREAT PLACE TO CALL HOME" PUBLIC SAFETY & COURT 17% PERMITS, LICE & FEES 24% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND ADOPTED REVENUES MISCELLANEOUS "A GREAT PLACE TO CALL HOME" TAXES 45% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND REVENUES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TAXES 40000 Property Taxes (2,173,138) (2,463,368) (2,463,368) (2,438,734) (2,616,333) (2,899,294) (3,186,123) 40001 Supp'IAssessment- EmergSvcs (12,056) (18,000) (65,000) 40005 Property Taxes/Prior Year (6,373) (16,000) (16,000) (23,000) (19,000) (20,295) (22,303) 40015 Property Taxes/P & 1 (15,624) (16,000) (16,000) (18,000) (16,000) (20,295) (22303) 40025 Mixed Beverage Tax (10,689) (16,000) (16,000) (12,000) (14,000) (16,100) (18,515) 40030 SalesTax- General (420,261) (425,000) (425,000) (446,000) (460,000) (483,000) (507,150) 40035 SalesTax - Street Maintenance - (106,250) (106,250) (111,500) (115,000) (120,750) (126,788) TOTAL TAXES $ (2,626,085) $ (3,042,618) $ (3,042,618) $ (3,049,234) $ (3,252,389) $ (3,577,734) $ (3,948,181) FRANCHISE FEES 41000 Electric/Gas (352,041) (355,000) (355,000) (344,045) (365,650) (402,215) (462,547) 41005 Telecommunications (54,745) (60,471) (60,471) (56,000) (62,285) (68,514) (78,791) 41010 Cable (31,641) (32,500) (32,500) (35,980) (36,000) (39,600) (45,540) 41015 Allied Waste (31,197) (37,252) (37,252) (36,700) (38,611) (40,877) (44,049) 40240 Other TOTAL FRANCHISE FEES $ (469,625) $ (485,223) $ (485,223) $ (472,725) $ (502,546) $ (551,205) $ (630,926) PERMITS, LICENSES & FEES 42000 P & Z Administrative Fees (7,516) (11,300) (11,300) (4,000) (11,865) (12,458) (13,081) 42005 Developer Fees (24,334) (27,500) (27,500) (155,000) (600,563) (600,563) (322,750) 42010 Building Permits (139,531) (380,000) (380,000) (120,000) (590,000) (800,000) (800,000) 42014 Fire Permits/Sprinkler - (10,500) (10,500) (3,500) (5,500) (5,500) (5,500) 42015 Miscellaneous Permits (14,460) (13,712) (13,712) (21,000) (15,083) (17,346) (19,948) 42020 Zoning Fees (22,015) (5,000) (5,000) (2,500) (5,000) (5,000) (5,000) 42025 Platting Fees (711) (20,000) (20,000) (42,000) (40,000) (10,000) (10,000) 42030 Trash Revenue (283,055) (296,897) (296,897) (295,000) (313,889) (342,209) (381,857) 42035 Plumbing Permits (23,306) (23,000) (23,000) (20,000) (25,300) (29,095) (33,459) 42040 Storm Drainage (36,543) (110,500) (110,500) (110,500) (112,300) (115,300) (119,500) TOTAL PERMITS, LICENSES & FEES $ (551,471) $ (898,409) $ (898,409) $ (773,500) $ (1,719,500) $ (1,937,471) $ (1,711,095) PUBLIC SAFETY & COURT 43000 EMS Runs (114,421) (172,078) (172,078) (115,000)(130,000) (140,000) (160,000) 43010 Denton/Tarrant Cty Pledge - EMS (4,135) (5,258) (5,258) (8,345) (8,100) (8,343) (9,594) 43099 Misc EMS Revenue (3,587) (2,000) (2,000) 1,083 (2,000) (2,000) (2,000) 43100 Municipal Court Fines/Fees (138,801) (120,000) (120,000) (100,000) (132,000) (138,600) (145,530) 43200 Police Grants (69,506) - (55,605) (55,605) - 43210 TCLEOSE Training Allotment (1,783) (2,000) (2,000) (2,203) (4,015) (2,400) (2,520) 43215 Insurance Settlements (13,000) 43220 Bulletproof Vest Grant 43225 Animal Registration/Donations (2,668) (3,000) (3,000) (1,500) (3,000) (3,000) (3,000) 43230 NISD Contribution (15,000) (25,000) (25,000) (15,000) (45,000) (15,000) (15,000) 43399 Misc Police Revenue (1,068) (1,000) (1,000) (2,500) (1,000) (1,000) (1,000) 43400 Fire Inspections 43415 Denton/TarrontCty Pledge - Fire (10,000) (17,200) (17,200) (13,750) (13,750) (13,865) (14,565) 43420 IntergovTransIn(MUD1Fire) (417,186) (409,261) (409,261) (395,790) (515,293) (501,843) (578,384) 43425 Intergov Trans In (MU D2 Fire) (315,450) (325,557) (325,557) (314,841) (387,060) (376,887) (434,370) 43430 Fire Grants (56,556) - (23,444) (23,444) - 43599 Misc Fire Revenue (19,360) (5,500) (5,500) (1,500) (5,500) (5,500) (5,500) TOTAL PUBLIC SAFETY & COURT $ (1,169,519) $ (1,087,854) $ (1,166,903) $ (1,061,394) $ (1,246,718) $ (1,208,438) $ (1,371,464) PARK & POOL 44005 TP&W Grant/Independence Park 44010 Interfund Trans In (TC Park) (16,373) (31,443) (31,443) (2,000) (22,000) (22,000) (22,000) 44035 Pool Revenues- Aquatics (36,834) (28,875) (28,875) (51,600) 46200 Athletic Programs (2,500) (2,690) (10,520) (10,892) (11,281) 46400 Recreation Programs (5,400) (10,000) (10,466) (10,956) 46405 Recreation Rentals (4,500) (4,725) (4,961) 46600 Day Camp Programs (68,643) (29,000) (71,300) (73,870) (77,069) 46805 Aquatic Programs (43,175) (48,692) (52,019) 46810 Pool Concessions (14,000) (14,700) (15,435) 46815 Pool Entry Fees (1,800) (1,890) (1,985) 46820 Pool Rentals (7,500) (7,875) (8,269) TOTAL PARK & POOL $ (53,207) $ (60,318) $ (131,461) $ (90,690) $ (184,795) $ (195,110) $ (203,975) "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND REVENUES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED "A GREAT PLACE TO CALL HOME" MISCELLANEOUS INCOME 49000 Capital Lease Proceeds (21,544) (132,476) 49005 Loan Proceeds 49010 Interest Income (72,242) (65,000) (65,000) (90,000) (76,000) (84,000) (94,000) 49016 Nextel Tower Revenue (19,107) (30,000) (30,000) (30,000) (30,000) (30,000) (30,000) 49025 Auction Sales - - - - - 49030 Vending Revenue (500) (500) (500) (500) (500) 49031 Cty Veh Reg Fees/Child Safety (5,440) (5,966) (5,966) (14,360) (22,370) (10,837) (11,921) 49035 Prior Year Reserves - 49036 GASB Reserves (0) (32,490) (32,490) (5,000) 49045 4th of July Celebration (14,495) 49050 Beautification Revenues (25,008) 49055 Community Events Revenue (4,427) (22,875) (20,500) (20,500) (20,500) 49130 IntergovTrans ln (EDC/MUD) (77,489) (41,225) (41,225) (89,546) (29,907) (29,907) (29,907) 49150 IntergovTrans ln (Parks/Pool) (84,826) (58,034) (58,034) (61,000) 49900 Miscellaneous Income (17,354) (6,000) (6,000) (25,000) (117,392) (30,870) (32,413) 49905 Gas Well Revenues (39,370) (50,000) (50,000) (13,000) (25,000) (15,000) (15,000) 49990 CIA Lien Revenues (489) (3,500) (3,500) (838) (3,500) (3,500) (3,500) TOTAL MISCELLANEOUS INCOME $ (381,791) $ (292,715) $ (292,715) $ (484,095) $ (325,169) $ (225,114) $ (237,741) TOTAL REVENUES $ (5,251,698) $ (5,867,137) $ (6,017,328) $ (5,931,638) $ (7,231,117) $ (7,695,072) $ (8,103,382) "A GREAT PLACE TO CALL HOME" H m O O o . o o o O O O O q O O q O O O N N N rl rl fV b fV •O Y m b p m +1 m m mu O m +1 +1 H m a m m q m of A dv Y m u m a Id 19 19 H m N •-1 •-1 •-1 u •-1 .1 w m A b •y H •� N q gg m m m m u WS O a a Y m W H m m 1! o •.� W u u Y Y q O A u m u m H dv A w m O H F a m F m F F F Y m .+ �•f A Y 0 u m F H Y • m >. m a b m H O a V •.� O Y m U n �p tlm •V>•�i q ymy{� •.>i O I. m S ��i •d ami q O O V O M o V a L A O m a y ••� m V pp �' Y N H Y O m W N H .i a y p`• m V H S O .oi •O QqQ m o m 0 H Y m h 4 h 0 bl Y u H Y m m a q n m of m K 9 •.� H .i q q q q H Y m A a m O q S • m 09 •O mg •.� •.� •M •M m y b' p 0 w H m •O m m Y m �> {5 m m m m m A A .a m m a •.� •.� •.� K n bl q H F q q q >>>> Y m b A A V b q m x •La.� ON at •O.� O •O.� O O V mmmm F H 4 O Id m m a O a a O m m m m O V q YaH q m •.� u •.� Y H H H H fl + Y� V u Y V �•1 y Y q N .1 V O V •� V +1 U A p •f ofN 9 A m O m Y Y U A q m V HO 0 0 m H m . 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By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. PROGRAM GOAL(S) To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Provided Cardio -Pulmonary Resuscitation (CPR) training and First Aid classes to various corporations and civic organizations. 2. Implemented schedule of fees to stay consistent with area medical providers. 3. Established guidelines and contract for non -emergency transfers. 4. Established the use of Automated External Defibrillators (AED) within the Town. 5. Awarded Regional funding from Texas Department of Health (TDH). 6. Researched and developed specifications for a new ambulance. 7. Implemented a new billing and data service, Intermedix. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Provide specialized EMS training to enhance pre -hospital patient care. This can be achieved by enrolling staff in Advance Cardiac Life Support and Basic Trauma Life Support. 2. Provide CPR and Hazardous Materials (HazMat) awareness training to Police Services, Public Works and Town staff. 3. Enhance public education programs for schools, corporations, and civic groups consistent with community demand. 4. Provide specialized EMS Training for EZ 1/0 per Medical Control. 5. Provide specialized training for wireless data transmission per Medical Control. 6. Take delivery of 2008 American Emergency Vehicles (AEV) / C-4500 ambulance. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND EMERGENCY MEDICAL SERVICES ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 BUDGET 2006-07 AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 211,761 250,883 260,000 260,000 330,210 370,033 454,497 50010 Overtime 26,370 27,462 27,462 31,000 35,952 38,890 49,446 50011 DPS Holiday Pay 4,373 5,510 5,510 5,500 10,046 10,811 12,719 50015 Longevity/Certification 924 2,644 2,644 3,600 - - 50016 Longevity - - - - 1,847 2,253 op 2,859 50017 Certification - - - - 3,381 3,381 3,381 50020 Retirement 29,105 33,835 33,835 33,793 47,680 54,155 67,590 50025 Group Insurance 32,037 29,161 29,161 29,000 - - - 50026 Medical insurance - - - - 36,651 48,469 61,744 50027 Dental Insurance 2,306 3,023 '706 3,822 50028 Vision Insurance 528 me 908 50029 Life Insurance & Other 2,853 3,193 3,845 50030 Social Security Taxes 13,887 16,565 16,565 18,606 22,048 24,549 30,313 50035 Medicare Taxes 3,248 3,874 3,874 4,351 5,156 5,741 7,089 50040 Unemployment Taxes 2,325 1,323 1,323 500 1,7202,117 2,549 50045 Workman's Compensation 8,176 5,540 5,540 2,600 6,890J 3,592 16,701 50050 Auto Allowance - - - - - 1,050 1,050 50060 Pre -Employment Physicals/Testing 286 450 450 450 675 1,083 1,531 TOTAL PERSONNEL SERVICES $332,491 $377,246 $ 386,363 $ 389,401 $ 507,944 $ 583,046 $ 720,042 PROFESSIONAL & CONTRACTUAL SERVICES r 55070 Independent Labor 10,490 5,927 5,927 6,400 5,927 6,427 7,927 55080 Maintenance & Repairs 491 - - - - - - 55090 Vehicle Maintenance 6,565 5,445 5,445 5,400 4,445 5,890 6,478 55095 Equipment Maintenance 2,215 3,473 3,473 3,400 3,365 3,533 3,710 55165 Collection Fees - - - - 18,200 19,600 22,400 55190 Hazmat Disposal 125 511 511 288 511 531 553 TOTAL PROF & CONTRACTUAL SERVICES $ 19,886 $ 15,356 $ 15,356 $ 15,488 $ 32,448 $ 35,981 $ 41,068 OPERATING EXPENSES 60005 Telephone 75 382 382 100 150155 53,184 159 60010 Communications/Pagers/Mobiles 1,451 1,750 1,750 1,100 2,484 3,247 60035 Postage 46 62 62 50 62 63 65 60060 Inspection Fees 690 - - - 870 - 870 60066 Publications/Books/Subscripts - 289 289 300 400 420 441 60070 Dues & Memberships 352 600 600 400 427 448 471 60080 Schools & Training 1,021 1,560 1,560 1,100 1,330 1,463 1,756 60100 Travel & Per Diem 721 1,697 1,697 1,400 2,397 2,637 3,164 60110 Physicals/Testing - 500 500 500 500 510 520 60125 Advertising 105 105 105 - 105 107 60195 Flags & Repair - - - 1,780 1,869 1,962 60245 Miscellaneous Expenses 53 53 53 53 104 106 60360 Furniture/Equipment < $5000 - - - 500 500 500 60989 Trophy Club/Westlake Conversion - - - - - - - TOTAL OPERATING EXPENSES $ 4,355 $ 6,998 $ 6,998 $ 5,108 $ 10,953 11,458 $ 13,368 CONSUMABLE SUPPLIES 65005 Fuel & Lube 4,278 4,703 4,703 4,000 5,220 5,481 5,755 65010 Uniforms 1,633 2,095 2,095 2,600 2,770 4,353 4,353 65025 Small Equipment 2,738 1,020 1,020 1,020 1,050 1,082 1,114 65060 Disposable Supplies 7,104 5,808 5,808 6,000 7,888 8,677 9,544 65070 Medical Control 5,150 6,900 6,900 6,900 7,035 7,887 9,281 65075 Pharmacy 2,072 1,669 1,669 1,900 1,920 3,189 3,635 65080 Oxygen 329 840 840 840 840 865 891 65085 Office Supplies 26 210 210 200 310 469 483 65095 Maintenance Supplies - 173 173 173 200 310 326 65100 Copies 10 10 - - - - 65105 Printing 103 103 103 106 109 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND EMERGENCY MEDICAL SERVICES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL CONSUMABLE EXPENSES $ 23,329 $ 23,531 $ 23,531 $ 23,633 $ 27,336 $ 32,418 $ 35,492 69005 CAPITAL EXPENSES Capital Expenses 4,300 - - -- 69050 Radios 2,226 - - 2,248 - 2,500 69200 M682 Ambulance/Equipment 20,731 20,731 20,731 20,731 20,731 - - 69201 M681 Ambulance/Equipment - 4,000 4,000 - 29,000 29,000 29,000 69240 Truck Payment -Fire Chief Vehicle - - - M 4,000 4,000 New Lifepack 12/Patient Monitor - - - - - - - TOTAL CAPITAL EXPENSES $ 27,257 $ 24,731 $ 24,731 $ 22,979 $ 49,731 $ 35,500 $ 33,000 TOTAL EXPENDITURES $407,318 $447,862 $ 456,979 $ 456,609 $ 628,412 698,403 842,970 "A GREAT PLACE TO CALL HOME" 0 0 0 0 0 0• o• o• o• o 0 0 0 0 0 0 0 0 0 q u o n .moi R 0 R H c l 4 M p •i � m •y m V •-1 fi � u •o ti m i� A +wa M Wy m yMy m m m d b m m v A b A b b O m M A a N O N O O O F ro a V dP F dP F F F m 7 m M p v ro m p w u ro � .aq w K •d m N q H a$ Lymye q N e X > m M O qy N q ro M a x A M dP •i h R Mw y .+ NA ++ m X m p N M p q X e X o A AN dP e N Y a rl p x dP ro K N pp o m m N dP Lr m .i N .i e e N O• n Y F ry dPlu O� ro v � O O p[aq ��y! 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U$ O N q [L a A w a Q tr m H N 1.1 V� v� m H N m rl N 1.1 m rl H H N m m rl N H N [Qg�O N N N O1 N N N N. H a p0 L ql Lo O uD ° p, o IX n L N ro m W m m u m 7 ao V m IV m u a W m ,1 N L L O OV T N m p m9qm ,q � a N �• 9 ID 0 0 0666 g w d m p°u o u m > 4 F p W K m u 0 m a rn m ro w a m w w m a u u qq m a � PC PC m a m a UO a w �, 9 UO a a a m 0 .0 m 93 � �q0 a .r D N 0. F Bo A o V b\ m N N N N N N m n 1.1 Yf O N N N N N N O O O O N O O O O O 1� O b n n CD CD q O O O C W 1.1 O M gs b b b b b •O b b b ro rl V O O O O O O O m a q TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND MANAGER'S OFFICE "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PERSONNEL ccowincc E} MANAGER'S OFFICE ADOPTED EXPENSES 0% CONSUMABLE SUPPLIES 0% "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 3% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND MANAGER'S OFFICE PROGRAM DESCRIPTION The mission of the Manager's Office Department is to facilitate the success of the Town Council and the Town Manager through customer service, communication, coordination and collaboration. The Manager's Office staff combines the efficient and effective use of knowledge and problem solving to work directly with the Town Manager to administer policy in a manner that is both reliable and accurate. The Manager's Office provides customer service through anticipating customer expectations; leadership and direction to the organization; municipal and special elections; maintenance of official records; responses to requests for information and assistance; and serves as a liaison between Town administration and the Town Council, as well as to the media. PROGRAM GOAL(S) 1. Improve citizen awareness, understanding and participation in Town programs, services, and issues, as well as promote a positive public image of the organization. 2. Provide quality print, media, video and communication support to all Town departments. 3. Assist Town Council with information dissemination and media relations. 4. Facilitate and improve communications to help create an informed employee workbase. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Hired Police and Fire Chief and Assistant Town Manager position. 2. Reconfigured the organizational chart to bring more of the operational departments directly under the Town Manager. 3. Conducted the May Election with five (5) candidates. 4. Implemented and revised the Handbook for Elected and Appointed Officials. 5. Ensured that the Elected Officials and necessary staff completed the SB286 (Open Meetings Act or the Public Information Act) training. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 TOWN MANAGER 1. To provide the highest quality community services in the most fiscally efficient manner. 2. To carryout the duties assigned by the Town Council and provide information for decision-making. 3. To preserve and safeguard the public trust. 4. To strengthen intergovernmental relations, particularly with Municipal Utility Districts (MUD), surrounding cities and school district. 5. To continue a proactive communication process, utilizing the newsletter, list -serve, website, Channel 7, the marquees and Citizen Relationship Management System (CRMS). 6. To ensure that appropriate training is provided to qualified staff and professional residents on boards and commissions and reconfigure the workforce and working environment to maximize efficiency and improve workflow for all employees, volunteers, boards, commissions and advisory groups. 7. To work with elected officials, fellow staff members and residents to ensure orderly and timely development of remaining land within the Town. TOWN SECRETARY 1. Provide support to administration and elected officials. 2. To post public meetings, produce paperless agenda packets, minutes, resolutions, and ordinances in accordance with state law and in a timely manner. 3. Ensure that elections are conducted in accordance with all local, state and federal requirements and that all election results are legally binding. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND MANAGER'S OFFICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 276,687 282,450 293,748 50006 Salaries Adjustments 68,600 80,000 90,000 50010 Overtime 3,025 3,146 3,272 50015 Longevity/Certification - - - 50016 Longevity 466 778 1,068 50017 Certification - - - 50020 Retirement 36,222 37,589 39,692 50025 Group Insurance - - - 50026 Medical Insurance 15,803 18,647 21,444 50027 Dental Insurance 947 1,117 1,285 50028 Vision Insurance 258 304 350 50029 Life Insurance & Other 1,902 1,905 1,950 50030 Social Security Taxes 17,959 18,341 19,066 50035 Medicare Taxes 4,200 4,290 4,459 50040 Unemployment Taxes 945 1,008 1,071 50045 Worker's Compensation 591 1,066 1,108 50050 Auto Allowance 9,600 9,600 9,600 50060 Pre -Employment Physicals/Testing - - - 50070 Employee Relations 1,750 1,838 1,929 TOTAL PERSONNEL SERVICES $ $ $ $ $ 438,956 $ 462,077 $ 490,041 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 1,958 2,154 2,369 55075 Records Management 1,375 1,403 1,431 55095 Equipment Maintenance 350 350 350 55160 Professional Outside Services 5,000 5,000 5,000 55995 Mayor/Council Expenses 4,573 5,030 5,533 TOTAL PROF & CONTRACTUAL SERVICES $ $ $ $ $ 13,256 $ 13,937 $ 14,683 OPERATING EXPENSES -11 60005 Telephone 780 803 828 60010 Communications/Pagers/Mobiles 3,538 3,609 3,681 60035 Postage 1,050 1,071 1,092 60065 Newsletter/Year In Review 20,922 21,759 22,629 60066 Publications/Books/Subscriptions 154 162 170 60070 Dues & Memberships 14,445 15,167 15,926 60075 Meetings 1,893 1,950 2,008 60080 Schools & Training 1,755 2,143 2,550 60100 Travel & Per Diem 1,666 2,099 2,554 60115 Elections 7,660 7,660 7,660 60125 Advertising 3,800 3,876 3,954 60165 Contingency - - - 60245 Miscellaneous Expenses - -o 60360 Furniture/Equipment <$5000 - 1,500 1,500 TOTAL OPERATING EXPENSES $ $ $ $ $ 57,663 $ 61,799 $ 64,551 CONSUMABLE SUPPLIES y 65025 Small Equipment 65085 Office Supplies 675 695 716 65105 Printing 500 515 530 TOTAL CONSUMABLE SUPPLIES $ $ $ $ $ 1,175 $ 1,210 $ 1,247 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND MANAGER'S OFFICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED CAPITAL EXPENDITURES 69005 Capital Expenses TOTAL CAPITAL EXPENDITURES $ $ $ $ $ $ $ - TOTAL EXPENDITURES $ - $ - $ - $ - $ 511,050 $ 539,023 $ 570,522 In FY07/08, the Manager's Office became a newly created departed previously included in the Administration budget. 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N ay 91 ~i u N m tl A K P. 91 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND HUMAN RESOURCES "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 82% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HUMAN RESOURCES ADOPTED EXPENSES aurruca 7% "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 0% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND HUMAN RESOURCES PROGRAM DESCRIPTION The Human Resources Department serves as a partner to departments within the organization with advice, support and recommendations to effectively utilize and manage the Town's human resources. The departments' role is to provide an avenue by which managers can attract and retain quality employees. This includes a competitive compensation and benefits package, active workforce diversity program, and recommending short and long-term human resource management. It is also responsible for identifying and evaluating potential exposures to loss and developing policies, procedures, and training to eliminate and/or mitigate the cost of claims associated with any losses. Human Resources also administers health insurance, and the Town's benefit program, including compliance with applicable laws. PROGRAM GOAL(S) 1. Attract and retain qualified individuals through a competitive compensation and benefits package. 2. Implement processes, procedures, and programs that ensure equal opportunity employment and legal compliance and enhance diversity in the workplace. 3. Develop, update and administer competitive, responsive and cost-effective health, life and long/short-term disability programs. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Filled eleven (11) vacancies/and or positions. 2. Implemented new personnel policies. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To provide compliance with local, state, and federal regulations on human resources and risk management functions. 2. Ensure that the best -qualified and capable applicants are interviewed and hired when filling vacant positions. 3. Ensure that employee benefits (group health insurance, dental insurance, retirement system, cafeteria plan, etc.) are competitive with local municipalities, while providing maximum benefit per dollar expended by the citizens. 4. Complete and implement new personnel policies. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND HUMAN RESOURCES ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 2006-07 2006-07 2007-08 BUDGET AMENDED ESTIMATE ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages - 15,529 22,542 23,444 50010 Overtime - - - 50015 Longevity/Certification 50016 Longevity 50017 Certification - - - 50020 Retirement 1,941 2,863 3,024 50025 Group Insurance - - - 50026 Medical Insurance 2,258 2,664 3,063 50027 Dental Insurance 130 154 177 50028 Vision Insurance 36 42 49 50029 Life Insurance & Other 153 207 214 50030 Social Security Taxes 963 1,398 1,454 50035 Medicare Taxes 225 327 340 50040 Unemployment Taxes 135 144 153 50045 Worker's Compensation 32 81 84 50050 Auto Allowance - - - 50060 Pre -Employment Physicals/Testing 19 - - 50070 Employee Relations 1,300 1,430 1,573 TOTAL PERSONNEL SERVICES $ $ $ $ $ 22,722 $ 31,851 $ 33,575 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor - - - 55095 Equipment Maintenance 55160 Professional Outside Services TOTAL PROF & CONTRACTUAL SERVICES $ $ $ $ $ $ $ OPERATING EXPENSES 60005 Telephone 60 62 64 60010 Communications/Pagers/Mobiles 210 634 647 60035 Postage 250 255 260 60066 Publications/Books/Subscriptions 419 440 462 60070 Dues & Memberships 429 450 473 60075 Meetings 125 129 133 60080 Schools & Training 402 422 443 60100 Travel & Per Diem 72 76 79 60110 Physicals/Testing 610 910 1,210 60125 Advertising - - - 60245 Miscellaneous Expenses - - - 60360 Furniture/Equipment <$5000 500 500 500 TOTAL OPERATING EXPENSES $ $ $ $ $ 3,077 $ 3,878 $ 4,271 CONSUMABLE SUPPLIES 65025 Small Equipment - - - 65085 Office Supplies 800 974 1,003 65105 Printing 1,000 1,030 1,061 TOTAL CONSUMABLE SUPPLIES $ $ $ $ $ 1,800 $ 2,004 $ 2,064 CAPITAL EXPENDITURES 69005 Capital Expenses - - - TOTAL CAPITAL EXPENDITURES $ $ $ $ $ $ - $ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND HUMAN RESOURCES ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ $ $ $ $ 27,599 $ 37,733 $ 39,910 In FY07/08, Human Resources became a newly created departed previously included in the Administration budget. 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PO IX n o - N b m m m N • m m u m m u a m m Y o D tl m K ri m 3 pl m m (A m m .ml U O} q q U y0 q a m b bmg� F q W IX m at V Oi 0 b H y m w w m a 0 0 0 N N V Ym 93 qd gg E al q 9 q w b - C6 wy m q F m F Om7 A O13 Q yqy ate+ m .e .mi M N Oi M 0 ti i m a ti V 'd N q m A Mb yNy q W [+ 4 or O a m wMp a F m m >. a x o +ui � 0 0 00 0 0 00 00 .ma h F Iii6C5CC b\ m m n n m m n m o m n m rc m n m o m E n 0 0 n o 0 0 0 0 n b b Y q 4 O b N U o 0 0 0 0 0 0 M m d A r h TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND FINANCE "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 66% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES FINANCE ADOPTED EXPENSES 0% v -- SUPPLIES4%v�v 1% "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 29% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND FINANCE PROGRAM DESCRIPTION The Finance Department is the financial arm of Town operations, which is responsible for tax, treasury, budget and accounting functions. It oversees preparation of various internal and external financial reports, manages the Town' portfolio, cash, debt service and hotel occupancy tax program. The Finance Department aims to optimize the Town's interest earnings potential; maintain a working relationship with the Denton Central Appraisal District (DCAD); collect, record, summarize and report the results of all financial transactions that occur within Town operations; prepare the annual audit; prepare the annual budget; and develop, coordinate and monitor the Town's financial operations, and revenue and expenditure trends. PROGRAM GOAL(S) 1. Safeguard the Town's assets by maximizing resources, minimizing costs and protecting cash principle. 2. Ensure the Town's financial accountability and responsible use of resources. 3. Provide financial reporting in conformity with Generally Accepted Accounting Principles (GAAP). 4. Ensure the Town's financial systems(s) produce financial information that is reliable and usable to all users, management and Town Council specifically, in the form, frequency and timeliness needed. 5. Provide the highest level of service in administering the Town's budget and implementing innovative approaches toward budgeting. 6. Plan for the Town's future financial growth and ensure that the Town remains fiscally sound. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Revised the purchasing policies and implemented more stringent internal controls throughout the organization. 2. Developed a Request For Proposals (RFP) for banking services, received bids and awarded the contract for banking services to First Financial Bank. 3. Developed a working relationship with the auditing firm of Weaver Tidwell following their selection as the Town/MUD auditor. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To ensure that all employees maintain the highest ethical standards when handling public funds. 2. To ensure compliance with all local and state procurement laws and policies. 3. To ensure all accounts (30 total) are maintained in appropriate manner, and all cost sharing between Town and MUDS is justifiable and accurate. 4. To seek opportunities for cost reduction/revenue increase, while maintaining current level of services. 5. To ensure that all audit standards are met and no adverse findings result. 6. To ensure payments and revenues are evaluated for appropriateness and dealt with in a timely manner. 7. To implement internal audit procedures and improved internal control procedures. 8. Work with Ways & Means Advisory Group to maintain a three (3) year plan. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND FINANCE ACCOUNT NUMBER DESCRIPTION 2005-06 2006-07 2006-07 2006-07 2007-08 ACTUAL BUDGET AMENDED ESTIMATE ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED Communications/Pagers/Mobiles 60035 Postage 60040 Service Charges & Fees 60066 PERSONNEL SERVICES 60070 Dues & Memberships 60075 50005 Salaries & Wages 115,568 127,711 132,820 50010 Overtime 3,038 3,160 3,286 50015 Longevity/Certification - - - 50016 Longevity 1,048 1,169 1,289 50017 Certification - 900 1,200 50020 Retirement 14,957 16,883 17,879 50025 Group Insurance - - - 50026 Medical Insurance 9,030 10,655 12,254 50027 Dental Insurance 591 697 802 50028 Vision Insurance 156 184 212 50029 Life Insurance & Other 936 1,008 1,025 50030 Social Security Taxes 7,403 8,224 8,572 50035 Medicare Taxes 1,731 1,923 2,005 50040 Unemployment Taxes 540 576 612 50045 Worker's Compensation 244 479 499 50050 Auto Allowance - - - 50060 Pre -Employment Physicals/Testing 14 15 17 TOTAL PERSONNEL SERVICES $ $ $ $ $155,256 $ 173,585 $ 182,470 PROFESSIONAL & CONTRACTUAL SERVICES 55055 Auditing 55060 Appraisal 55065 Tax Admin Fees 55070 Independent Labor TOTAL PROF & CONTRACTUAL SERVICES $ $ $ $ CONSUMABLE SUPPLIES 65085 Office Supplies 65105 Printing TOTAL CONSUMABLE SUPPLIES CAPITAL EXPENDITURES 69005 Capital Expenses TOTAL CAPITAL EXPENDITURES "A GREAT PLACE TO CALL HOME" 26,777 OPERATING EXPENSES 60005 Telephone 60010 Communications/Pagers/Mobiles 60035 Postage 60040 Service Charges & Fees 60066 Publications/Books/Subscriptions 60070 Dues & Memberships 60075 Meetings 60080 Schools & Training 60100 Travel & Per Diem 60125 Advertising 60245 Miscellaneous Expenses 60246 Fund Debt Service 60265 Beautification 60360 Furniture/Equipment <$5000 320 TOTAL OPERATING EXPENSES CONSUMABLE SUPPLIES 65085 Office Supplies 65105 Printing TOTAL CONSUMABLE SUPPLIES CAPITAL EXPENDITURES 69005 Capital Expenses TOTAL CAPITAL EXPENDITURES "A GREAT PLACE TO CALL HOME" 26,777 29,455 32,400 29,065 33,425 43,452 2,493 2,867 3,727 360 360 360 - $ 58,695 $ 66,106 $ 79939 360 371 382 497 507 518 300 306 312 300 309 318 250 263 276 320 336 353 464 478 492 1,363 1,431 1,503 2,000 2,100 2,205 2,040 2,244 2,468 1,200 1,500 1,500 $ 9,094 $ 9,845 $ 10,327 1,050 1,082 1,114 255 263 271 $ 1,305 $ 1,344 $ 1,384 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND FINANCE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ - $ - $ - $ - $224,350 $ 250,880 $ 274,120 In FY07/08, Finance became a newly created department previously included in the Administration budget. 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O Oi b p U � O a • A RU. .Oi .Oi .O-I a A TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND ADMINISTRATION "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND ADMINISTRATION ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 383,114 417,442 417,442 390,000 - 50006 Salaries Adjustment - 25,000 25,000 - - 50010 Overtime 3,911 6,760 6,760 8,500 - 50015 Longevity/Certification 4,248 2,513 2,513 1,938 - 50016 Longevity - - - - 50017 Certification - - - - 50020 Retirement 47,705 51,245 51,245 48,000 50025 Group Insurance 26,696 27,912 27,912 30,000 50026 Medical Insurance - - - - 50027 Dental Insurance 50028 Vision Insurance 50029 Life Insurance & Other - - - - 50030 Social Security Taxes 20,534 26,872 26,872 24,827 50035 Medicare Taxes 5,678 6,284 6,284 5,806 50040 Unemployment Taxes 2,344 1,755 1,755 1,070 50045 Worker's Compensation 1,040 948 948 1,664 - 50050 Auto Allowance 5,700 7,200 7,200 4,850 50060 Pre -Employment Physicals/Testing 130 100 100 750 50070 Employee Relations 1,273 1,300 1,300 1,300 - TOTAL PERSONNEL SERVICES $ 502,373 $575,331 $575,331 $ 518,706 PROFESSIONAL & CONTRACTUAL SERVICES 55030 Software & Support - - - - 55045 Legal Fees - - - - - 55055 Auditing 24,696 26,425 26,425 23,623 - 55060 Appraisal 21,641 23,246 23,246 26,644 - 55065 Tax Admin Fees 1,966 2,237 2,237 2,216 - 55070 Independent Labor 4,458 2,000 2,000 2,000 - 55075 Records Management 1,522 1,200 1,200 1,200 - 55095 Equipment Maintenance 365 350 350 350 - 55160 Professional Outside Services 661 - - 15,563 - 55995 Mayor/Council Expenses 1,373 1,000 1,000 3,000 TOTAL PROF & CONTRACTUAL $ 56,680 $ 56,458 $ 56,458 $ 74,596 $ $ $ SERVICES OPERATING EXPENSES 60005 Telephone 13,364 17,385 17,385 17,385 60010 Communications/Pagers/Mobiles 3,636 3,280 3,280 3,750 60025 Water - - - - 60035 Postage 2,000 1,200 1,200 2,800 60040 Service Charges & Fees 344 300 300 75 60055 Insurance 57,583 50,500 50,500 60,000 60065 Newsletter/Year In Review 8,257 9,556 9,556 13,605 60066 Publications/Books/Subscriptions 921 1,500 1,500 1,500 60070 Dues & Memberships 9,742 12,500 12,500 12,500 60075 Meetings 1,355 1,500 1,500 1,500 60080 Schools & Training 2,126 2,700 2,700 2,700 60100 Travel & Per Diem 2,626 4,455 4,455 4,455 60110 Physicals/Testing - - - 150 60115 Elections 1,495 6,160 6,160 9,200 60125 Advertising 6,643 4,950 4,950 7,900 60155 Special Events 480 - - - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND ADMINISTRATION ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60165 Contingency - 20,000 20,000 - 60245 Miscellaneous Expenses 2,082 1,795 1,795 2,200 60246 Fund Debt Service - - - - - 60255 Meals On Wheels - 60260 Community Events 22,883 60265 Beautification - - 60270 4th of July Celebration 21,520 - - (576) 60360 Furniture/Equipment <$5000 806 1,000 1,000 1,000 TOTAL OPERATING EXPENSES $ 157,862 $138,781 $138,781 $ 140,144 $ - $ CONSUMABLE SUPPLIES 65025 Small Equipment 41 113 113 - 65085 Office Supplies 2,894 3,008 3,008 4,500 65090 Printer Supplies & Maintenance 3,432 1,025 1,025 1,025 65095 Maintenance Supplies 892 857 857 857 65100 Copies 6 - - 65105 Printing 3,023 5,055 5,055 1,800 TOTAL CONSUMABLE SUPPLIES $ 10,287 $ 10,058 $ 10,058 $ 8,182 $ CAPITAL EXPENDITURES 69005 Capital Expenses - - - - - 69025 Office Furniture/Equipment 5,035 3,000 3,000 100 - 69030 Building Payment 52,004 52,000 52,000 52,000 - 69170 Copier Lease Installments 2,791 4,500 4,500 4,500 - 69195 Gasb34/Reserve for Replacement 4,090 - - - TOTAL CAPITAL EXPENDITURES $ 63,920 $ 59,500 $ 59,500 $ 56,600 $ $ $ TOTAL EXPENDITURES $ 791,122 $840,127 $840,127 $ 798,228 $ - $ - $ In FY07/08, the Administration budget was separted out and all expenses reallocated into the Manager's Office, Finance and Human Resources department. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND INFORMATION SYSTEMS "A GREAT PLACE TO CALL HOME" PERSONNEL 39% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INFORMATION SYSTEMS ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL CAPITAL EXPENSES 17% "A GREAT PLACE TO CALL HOME" )PERATING EXPENSES 13% CONSUMABLE SUPPLIES 9% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUNDS INFORMATION SYSTEMS PROGRAM DESCRIPTION It is the mission of the Information Services (IS) Department to provide technological support to the Town of Trophy Club and the Trophy Club Municipal Utility Districts, providing the information systems resources for these entities to efficiently service the needs of our citizenry. PROGRAM GOAL(S) Provide technological resources and support that enables the staff to work more efficiently and utilize technology to better serve the citizens of Trophy Club. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Utilized online surveys to obtain resident feedback. 2. Implemented advanced network and e-mail monitoring/filtering tools to improve network reliability and security. 3. Informed residents of news, information and events via the town website, e-mail list serve, and cable access Channel 7. 4. In conjunction with Community Development, produced and published the monthly Town newsletter. 5. Designed and published the 2006 Year In Review publication. 6. Upgraded our current Financial and Utility Billing software. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Provide ongoing software training for Town and Municipal Utility District (MUD) staff to improve job performance and increase efficiency. 2. Work with individual departments to find ways to utilize technology to streamline process and increase efficiency. 3. Specific tracking of issues and resolutions with a built-in knowledge base. ONGOING 1. Plan for hardware and software upgrades, as required to keep up with staff needs and office locations. 2. Stay informed of current security threats and provide for the most secure network possible with the resources available. 3. E -Government: Continue to develop the website, work with departments to enable citizens to access additional information and as many services as feasible online. 4. Continue to examine emerging technology that can increase productivity and utilize as feasible. 5. Expand the information that citizens are able to retrieve online. 6. Monitor telephone and cellular expenses frequently to ensure that we are getting the best value. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND INFORMATION SYSTEMS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL 50005 Salaries & Wages 56,926 75,523 78,544 50010 Overtime - - - 50016 Longevity 125 298 373 50020 Retirement 7,131 9,629 10,180 50026 Medical Insurance 5,618 9,943 11,434 50027 Dental Insurance 312 522 601 50028 Vision Insurance 72 127 146 50029 Life Insurance & Other 478 645 658 50030 Social Security Taxes 3,322 4,327 4,462 50035 Medicare Taxes 777 1,012 1,044 50040 Unemployment Taxes 270 432 459 50045 Workman's Compensation 116 273 284 50060 Pre -Employment Physicals/Testing - 38 )0) TOTAL PERSONNEL $ - $ - $ - $ - $ 75,147 $ 102,769 $ 108,185 PROFESSIONAL & CONTRACTUAL SERVICES 55030 Software &Support 42,861 71,767 71,767 69,500 40,139 69,959 73,457 55070 Independent Labor 881 1,513 1,513 750 1,464 1,811 1,992 TOTAL PROF & CONTRACT SERVICES $ 43,743 $ 73,280 $ 73,280 $ 70,250 $ 41,603 $ 71,770 $ 75,449 OPERATING EXPENSES 60005 Telephone - - - 15 16,560 17,057 17,569 60010 Communications/Pagers/Mobiles - 826 1,263 1,288 60035 Postage - - - 100 102 104 60066 Publications/Books/Subscripts - 45 45 45 57 63 69 60070 Dues & Memberships 79 100 100 95 177 252 252 60075 Meetings - - - - 100 100 100 60080 Schools & Training 224 1,692 1,692 1,450 1,737 2,074 2,178 60100 Travel & Per Diem - 735 735 735 1,581 1,628 1,677 60125 Advertising - - - - - 1,068 1,100 60235 Security 378 1,741 1,741 4,500 1,793 1,847 1,902 60245 Miscellaneous Expenses - - - - - - - 60360 Furniture/Equipment < $5000 - - - - 1,000 1,000 1,000 TOTAL OPERATING EXPENSES $ 682 $ 4,313 $ 4,313 $ 6,840 $ 23,931 $ 26,453 $ 27,239 CONSUMABLE SUPPLIES 65055 Hardware 28,619 31,185 41,700 41,700 11,284 19,548 48,033 65085 Office Supplies - - - - 350 361 371 65090 Printer Supplies & Maintenance 3,500 8,800 8,756 4,525 4,751 4,989 65105 Printing - - - 100 100 100 TOTAL CONSUMABLE SUPPLIES $ 28,619 $ 34,685 $ 50,500 $ 50,456 $ 16,259 $ 24,759 $ 53,493 CAPITAL EXPENSES 69005 Capital Expenses - - - - - 69170 Copier Lease Installments 6,834 7,176 7,534 69195 GAS1334/Reserve For Replacement 25,220 28,477 31,831 TOTAL CAPITAL EXPENSES $ $ $ $ $ 32,054 $ 35,652 $ 39,365 11191CA40J4'101101:1*1 $ 73,044 $112,278 $128,093 $ 127,546 $ 188,995 $ 261,404 $ 303,731 In FY07-08, Information Services personnel and associated expenses are budgeted under this department and no longer in the Administration department. 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This department also represents the Town in litigation, works as co -counsel with outside attorneys in litigation, drafts contracts, ordinances, resolutions, and other legal instruments, responds to legal questions from all departments, provides legal advice relative to employment matters, provides legal advice relative to contract claims, attends Council meetings regularly and other board and committee meetings as appropriate, acts as Town prosecutor to represent the State of Texas in Municipal Court bench trials and jury trials for Class C misdemeanors. PROGRAM GOAL(S) 1. Provide quality legal services and representation efficiently and ethically in all matters affecting the Town of Trophy Club in a manner that helps to achieve the Town's goals and objectives. 2. Provide the best possible legal instruments for Town projects within the time available for document preparation and review. 3. Provide the most effective legal representation possible in litigation -related activities involving the Town of Trophy Club, while meeting all court -imposed deadlines and making all efforts to minimize outside legal fees associated with litigation. 4. Assist Town Departments in a proactive manner to minimize legal liabilities and provide legally viable options to accomplish goals, to the extent allowed. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Assisted with amendments and the passage of numerous ordinances, including the following: Miscellaneous traffic ordinances; creation of Park and Recreation Board; Food Establishment Regulations; Parkland Dedication; Outside Storage; Water Conservation; Tree Preservation; Records Management; Animal Control and Junk Vehicle; and Registered Sex Offenders 2. Performed research on development issues, including land use, public improvement districts, and other development incentives, as well as advised Staff and Town Council. 3. Acted as lead counsel in lawsuit over charter amendment, researched law, and obtained rulings in favor of the Town from Fort Worth Court of Appeals. Outside legal counsel was utilized in a consulting capacity in order to minimize costs. 4. Assisted with completion of Codification of Town Ordinances. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Perform research to address concerns related to future development and complete documents necessary for development of the Town as directed by Town Council. 2. Minimize costs of outside legal counsel by obtaining necessary training, acting as lead legal counsel, and by utilizing outside legal counsel in a consulting capacity to the extent practicable. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND LEGAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 50020 Retirement 50029 Life Insurance & Other 50030 Social Security Taxes 50035 Medicare Taxes 50040 Unemployment Taxes 50045 Worker's Compensation TOTAL PERSONNEL SERVICES PROFESSIONAL & CONTRACTUAL SERVICES 55160 Professional Outside Services TOTAL PROF & CONTRACTUAL SERVICES OPERATING EXPENSES 60005 Telephone 60010 Communications/Pagers/Mobiles 60035 Postage 60066 Publications/Books/Subscripts 60070 Dues & Memberships 60080 Schools & Training 60100 Travel & Per Diem 60245 Miscellaneous Expenses 60360 Furniture/Equipment < $5000 TOTAL OPERATING EXPENSES CONSUMABLE SUPPLIES 65085 Office Supplies 65105 Printing TOTAL CONSUMABLE SUPPLIES CAPITAL EXPENDITURES 69025 Office Furniture/Equipment TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 91,169 92,738 92,738 94,163 99,323 103,295 107,427 6,932 10,952 10,952 11,087 12,415 13,119 13,858 - - - - 622 635 649 5,653 5,750 5,750 5,838 6,158 6,404 6,660 1,322 1,345 1,345 1,365 1,440 1,498 1,558 270 270 270 90 270 288 306 294 203 203 132 203 372 387 $ 105,639 $ 111,257 $ 111,257 $ 112,675 $ 120,431 $ 125,611 $ 130,845 13,568 15,000 15,000 5,000 14,500 15,000 15,000 $ 13,568 $ 15,000 $ 15,000 $ 5,000 $ 14,500 $ 15,000 $ 15,000 81 106 106 102 109 112 116 566 1,270 1,270 1,157 995 1,015 1,035 19 - - - - - - 8,325 6,040 6,040 6,040 6,393 6,841 7,319 295 455 455 455 455 469 483 689 425 425 455 425 438 451 1,197 1,470 1,470 750 1,512 1,557 1,604 5 125 125 100 125 129 133 $ 11,176 $ 9,891 $ 9,891 $ 9,059 $ 10,014 $ 10,560 $ 11,140 66 125 125 125 129 133 137 $ 66 $ 125 $ 125 $ 125 $ 129 $ 133 $ 137 $ 130,450 $ 136,273 $ 136,273 $ 126,859 $ 145,074 $ 151,304 $ 157,123 "A GREAT PLACE TO CALL HOME" m 00 o0 0 0 000 000 0 0 0 0 0 0 0 0 N m o m o 0 0 0 0 o 0 m o 0 0 0 0 0 0 A tl ^I T � tl V p � N � N p � �og � � •-1 e ogi � ogi � O ogi � ogi [• � � m � � M R R �O R •-1 R R OI •-1 b tl m i�¢ 00 n a m u •-mi m Dp 93 o N P m m h •.� m m u m rl m M •~i m .I .-I 0 >. w q N H •.� y. m N m .i % m .i % m • tl 0 0 A H O .� m u O Y M O S b Y Y Y Y dP P Y V Y F to H P P m F � F tlu F tlu F � btltl M q m F tl 0 ou .ml O O m .+ 0 y. u m N •.� u O 0 Y 0 M M P P q P 0 0 b w b M M p O A b P P m 0.00400 q 0 b •.� •.� H 0 tlO e P O a 0 o Y 0 P N O •.� O •.� 0 u 'w 'w r b m P > Y O O h H ~ w M m y P 0 0 Y V In A b Y O p O p a '00 u m O 0 O m 0 O 0 0 0 0 0 13 0 0 b N w M Y o0 0 " uAu° ��0 ot ga � ° -- %0 9 Ya m 0., V Ycaro W .I •gm� Y 0 m�.a a�� a�� 0.w p.,Q � n I Z a � •� H +1 U M rl b W m m U q A •M pUU m M V q m M V M U W O •-I U o m 7 �tl +1 b m u o q M M m M 7. 0 0 % Iii O1 b m A 0 O IO m M m m m o t h �0 m O 0pp •..q{� gg qq P 0 0 M OO M M F M N O 0 V Up A .p•I 9 0 b 0 P M 0 m b 0 Oi M N 0 N 0 Y b 0 M m b. b m b b b U 1•i H Y Y Y O dF Y M Y m N O O 0 O w 0 o 93 O O Y O Y O M +1 m -0 N 0 0 0 o0 0. w w 'I m 'I h rl a N to N h rl a N N N N m N N N [Q F 0. 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U F U uQp •.pVyi F tlb w m A u m m F w q >, O a 3 G 7E 7 10 7 o m a F U' kl F O O N m N O 11 to N rl H" rl tp m 11 N 1n N to 11 P rl N N N N N N N q o O A N o O m m CL o m � m a n o - Y m Y m m V m m Y a m m .1 o N Y Y o g m K N m Y W b ; EL G 7 m b N u r o u A ~ m V O u m > 4 H m H m F q Bo a Y V m O o m b o 7 m m w m a m m Y M M M N � U m Y m N \ m m N N •O m \ g Y a O M M 06 O m mm m .qi''o q \ w a q b .Oi d m F m .Oi O m a Y ••1 {� V Y .Y'. 41 G m H u a q Vui F P a u �e a 0 m o u u H +1 S b o 0 0 0 0 0 0 N Sp bi o 0 0 0 0 0 0 •d \ m P P P m P P P O O 1.1 O O O O O O O \ N r-I O N O b O O O m •Q Y OI Y N O O O O O r-I q {4 O 0 a 0 0 0 0• o m o 0 0 0 0 bi o o 0 0 0 m N O O O 1f1 O q 0 O O I N H n n r{ O O ."I mei N N a a rl rl m m O TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND POLICE "A GREAT PLACE TO CALL HOME" PERSONNEL SERV1^moo 7c TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES POLICE ADOPTED EXPENSES 6% SUPPLIES 5% "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 4% PERATING :XPENSES 6% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND POLICE 2:1611C] ATILTilt 01 *101;71211:01 Z The Police Department is committed to providing the highest level of police service through public education, emergency response and enforcement activity. By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of our community. PROGRAM GOAL(S) To provide for a safe environment for the citizens and visitors of Trophy Club by increasing police/ community partnerships and encouraging the voluntary compliance of all laws and ordinances. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Maintained exceptionally low crime rate in 2006, with only 109 Part One Crimes. 2. Maintained hiring standards and processes to ensure the recruitment and retention of quality officers. 3. Maintained TCLEOSE training compliance for all officers. 4. Participated in the National Click It or Ticket Program. 5. Re -energized the Neighborhood Watch Program, participated in the National Night Out Against Crime, and scheduled and completed a Citizen's Police Academy. 6. Awarded the third year funding for a School Resource Officer (SRO) grant of approximately $45,000. 7. Continued educational programs in the schools. 8. Implemented a successful Child Predator Internet Crimes detail resulting in the arrest of four child predators. 9. The Law Enforcement Explorer Post was named the Best Law Enforcement Explorer Post of the Year and won first place in four categories at the State competition. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Continue to recruit and graduate another class for Law Enforcement Explorer Post 953. 2. Hold another Citizen's Police Academy and increase participation in our National Night Out (NNO) Against Crime activities and Neighborhood Watch program. 3. Continue to update applicable policy and procedures to ensure legal and procedural clarity, structure and conformity. 4. Continue to promote appropriate law enforcement strategies that serve to keep the level of crime among the lowest in the DFW metroplex. 5. Conduct a two Public Safety programs (in the Fall and Spring) to increase public awareness of crime prevention tactics they can use. 6. Coordinate a Trophy Club Bike Rodeo. 7. Implement Citizens on Patrol and Community Emergency Response Team programs for graduates of the Citizens Police Academy to provide these volunteers with means to further participate in the police/community partnership. 8. Continue to work with the Fire Department to complete the Town Emergency Plan. 9. Have a needs assessment conducted to replace the deteriorating temporary police building with a new police facility. 10. Continue planning for a "phasing in" of new police positions over the next two (2) fiscal years to provide adequate law enforcement for a new high school and residential development. 11. Begin planning for a new School Resource Officer in anticipation of the new high school. 12. Apply for continued state grant funding for the School Resource Officer (s). 13. Obtain state grant funding for a Special Crimes Investigator. 14. Continue with our successful Child Predator Internet Crimes Detail in partnership with schools and the Secret Service. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND POLICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 50005 Salaries & Wages 638,151 612,937 681,308 682,500 736,314 1,051,661 1,219,493 50010 Overtime 40,510 27,285 37,285 42,000 45,375 71,174 84,082 50011 DPS Holiday Pay 10,944 16,968 16,968 12,383 14,841 23,562 28,858 50015 Longevity/Certification 8,291 12,513 12,513 12,000 - - - 50016 Longevity - - - - 5,388 6,363 8,193 50017 Certification - - - - 7,200 7,200 7,200 50020 Retirement 83,553 78,844 83,115 88,400 100,997 147,353 173,908 50025 Group Insurance 73,914 64,972 68,713 72,100 - - - 50026 Medical Insurance - - - - 73,568 120,077 156,469 50027 Dental Insurance 4,786 7,614 9,817 50028 Vision Insurance 1,154 1,870 2,444 50029 Life Insurance & Other - - - - 6,331 9,025 10,422 50030 Social Security Taxes 42,115 39,508 41,638 46,431 48,380 69,648 80,952 50035 Medicare Taxes 9,850 9,240 9,738 10,859 11,315 16,289 18,932 50040 Unemployment Taxes 5,222 3,292 3,329 800 3,915 5,904 7,191 50045 Workman's Compensation 33,880 15,815 19,273 28,000 17,776 45,295 52,709 50055 Clothing Allowance 6,494 300 300 300 300 300 300 50060 Pre -Employment Physicals/Testing 2,375 1,150 1,150 900 2,576 4,834 6,817 TOTAL PERSONNEL SERVICES $ 955,300 $ 882,824 $ 975,330 $ 996,673 $ 1,080,216 $ 1,588,168 $ 1,867,787 PROFESSIONAL & CONTRACTUAL SERVICES 55035 Abatements - - - - 1,200 1,224 1,248 55040 TCIC Access 2,016 2,016 2,016 2,016 2,016 2,076 2,139 55051 Drug Seizure Expense - - - - - - - 55070 Independent Labor 27,554 14,858 14,858 10,500 15,200 20,200 20,200 55080 Maintenance & Repairs - - - - - - - 55090 Vehicle Maintenance 26,946 18,000 18,000 18,000 15,130 19,387 23,856 55095 Equipment Maintenance 2,131 2,426 2,426 2,426 3,500 4,425 5,396 55100 Building Maintenance 34,473 8,900 8,900 8,000 6,500 9,500 12,500 55120 Cleaning Services 3,176 4,002 4,002 4,002 4,002 4,162 4,329 55160 Professional Outside Services 3,000 - 2,400 2,400 - - - TOTAL PROF & CONTRACT SERVICES $ 99,295 $ 50,202 $ 52,602 $ 47,344 $ 47,548 $ 60,974 $ 69,668 OPERATING EXPENSES 60005 Telephone 269 530 530 400 385 497 611 60010 Communications/Pagers/Mobiles 8,487 6,642 6,642 5,700 8,065 12,471 12,721 60020 Electricity 18,881 18,375 18,375 19,000 19,294 20,259 21,272 60025 Water 1,888 1,575 1,575 775 1,575 1,622 1,671 60035 Postage 929 1,248 1,248 500 1,560 1,591 1,623 60055 Insurance - - - - - - - 60066 Publications/Books/Subscripts 314 450 450 250 950 1,125 1,125 60070 Dues & Memberships 666 859 859 944 1,700 1,985 2,284 60075 Meetings - - - - 500 625 756 60080 Schools & Training 3,519 4,692 4,692 2,500 4,500 7,105 8,960 60095 Schools & Training-TCLEOSE 794 2,000 2,000 389 4,015 2,400 2,520 60096 Emergency Management 260 1,000 1,000 1,000 1,000 1,000 1,000 60100 Travel & Per Diem 4,123 5,600 5,600 4,500 4,800 6,060 7,272 60125 Advertising - 410 410 250 250 405 413 60160 Programs & Special Projects 6,658 6,000 6,000 4,500 5,230 9,000 12,000 60161 Child Safety Programs - 5,966 5,966 590 22,370 10,837 11,921 60170 Animal Control - - - 3,000 3,650 3,833 60175 Code Enforcement - - - - 400 520 546 60185 Prisoner -Sit Out DCSO 160 530 530 530 - - - 60190 Investigative Materials & Supp 3,058 2,468 2,468 2,000 3,440 5,009 6,609 60195 Flags & Repair 4,005 2,530 2,530 2,530 - - - "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND POLICE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60245 Miscellaneous Expenses 969 1,260 1,260 1,260 1,000 1,500 2,000 60360 Fumiture/Equipment <$5000 - - - - - 3,500 7,000 TOTAL OPERATING EXPENSES $ 54,983 $ 62,135 $ 62,135 $ 47,618 $ 84,033 $ 91,161 $ 106,137 CONSUMABLE SUPPLIES 65005 Fuel & Lube 36,959 39,587 39,587 30,000 40,511 52,537 65,163 65010 Uniforms 3,110 5,600 5,600 5,534 6,300 9,689 12,680 65015 Protective Clothing 3,894 1,800 1,800 1,991 2,280 3,994 5,394 65020 Qualifications 1,114 2,030 2,030 1,080 2,030 3,591 5,199 65025 Small Equipment 3,830 2,600 2,600 2,600 7,715 19,715 31,715 65085 Office Supplies 3,796 3,978 3,978 3,500 3,750 3,863 3,978 65095 Maintenance Supplies 2,423 2,315 2,315 2,000 2,315 2,431 2,552 65100 Copies - 300 300 - - - - 65105 Printing 146 1,156 1,156 1,000 1,156 1,191 1,226 65110 Camera Supplies & Processing (32) 920 920 920 920 1,012 1,113 TOTAL CONSUMABLE EXPENSES $ 55,239 $ 60,286 $ 60,286 $ 48,625 $ 66,977 $ 98,021 $ 129,021 CAPITAL EXPENSES 69005 Capital Expenses - - - - - - - 69006 Grant Match - - - - 25,639 25,639 25,639 69035 Vehicles 30,113 34,169 53,806 52,283 38,123 38,441 48,441 69050 Radios - - - - - - - 69055 Radar - - - - 25,000 5,000 69170 Copier Lease Installments 3,241 3,900 3,900 3,900 - - 69215 Video Equipment - - - - 26,000 26,000 69230 Motorcycle Lease - - 69240 Truck Pmt -Fire Chief Vehicle - - - - - 69315 Police Records Management Syste 11,743 11,743 11,743 12,121 11,004 8,447 - TOTAL CAPITAL EXPENSES $ 45,097 $ 49,812 $ 69,449 $ 68,304 $ 74,766 $ 123,527 $ 105,080 TOTAL EXPENDITURES $ 1,209,913 $ 1,105,259 $1,219,802 $ 1,208,564 $ 1,353,541 $ 1,961,852 $ 2,277,693 "A GREAT PLACE TO CALL HOME" H .o O O O • o a n e o ' o O in • 0 o o • � o o 0 o m S r b a a o q u •O daP Br O pp F m b ti daP lP m m ti+g"+ N00 M .y M" m O m 0 tl N N ID m ++Ca�i •qw +pp+ ++ wu Uq ti uO m u m i b N O QJUm7 Um ybMml N OM :~mtl7 bY m Ny Dr m OA mL m H H H O T O 1 L� Ma::.:: U., F ro N O mm A mtiA m m y K H q m m y w tip S A Nbi m ~N O pq >• m y F ip q 0 mV 6p• O H b .ai 7 m '0 8 8 ti b u G q f�i m Y u p S m a ti ti b U dP S OR m m O >m, m Dr O� m ai w m +1t+ N00 S .p� 'U 6• @gO gmp q> N bi al •U m Y m m +1 O m O q b m Ol N b b ++ A F +gyN+ q N qUF mN� ym ADOU p m J.C •u0 G A f q z MMM p 0q$mj mqVmNqmNmNm m L p U� •� q m +�yy1 m •�y Npp L m F p m ba g b F m Q U S omi w m U O 'U b a F a ti 7 ya w U m � Oq DN m Ii 7n V 11 Q ypp A > b u i mN Na u Qx wU H hb-q Ob ri a O K U b F O +q� um V QQ m� m +1 a b F +q O� mLmo QU -q Q H +V1 a $ m M v q U U Qp E O +q� dOv,N-P�1 Wmm90 m .O -moi mu a•M L Q G L M 944. bl H N N N N N N N rl N N rl N rl rl C1 h A m bl H y bl H N bl H m 0 In m m >, m S b a o q > w A m w w m y m y q N + ID obi 8 a u a �e a 0 a A0 m u u .ygy u m c g a N o 0 0 0 0 0 D o m o o 0 0 0 0 vin a u m o 0 0 0 0 0 [f =' a a O a u m m m m m m A H u rel N N rel rel N h a m m O m 0 V O V. 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W p p O o m S g m q M u u m m w m O q m w Mb q tl o O q m m m m u u u Q O u q m u m •.� m A m m 7 logag N u w O r a r a m m a mlo ro am9 +� •.� 7 +� a o m m om .i D� u u A w •w O u b N p o @pa @p o b m M A H w uqq O a 14 l •=1 I O m N N N o ++ u H A H a D a N G p N N p p N a o .� m u A$ a R N N N N M ti m m m m M u a u m p •0 N tl L L m m a $ m ti N m ro o q m u a q N pu m m a m am u u Is q mg tl u A 0 q a U M m G D O V O 0 a p a 0 p A0 m 0 u u14 1 +4 p H m o 0 0 w ro m 0 0 of 0 o of o 0 0 0 0 of 0 O 0 m 0 Id 0 of 0 0 \ � u o a roa a 0" M a Qm aM a u o n b rl n b o a a b b n r a N O1 b {I 010i� rl o 0 o rl rH IH rl a 9 Y A M V m 4 H TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND MUNICIPAL COURT "A GREAT PLACE TO CALL HOME" PERSONNEL SERVI^�" 78`, TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MUNICIPAL COURT ADOPTED EXPENSES vvi i uw � iu 3% "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 13% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND MUNICIPAL COURT PROGRAM DESCRIPTION The mission of the Municipal Court Department is to provide those we serve with high quality customer service that is effective, efficient, and delivered in a professional environment, while accomplishing the duties incumbent upon it by the Town of Trophy Club Charter and the laws of the State of Texas, thereby earning and maintaining the public's respect, confidence and satisfaction. Furthermore, to ensure all defendants receive fair and impartial treatment and are aware of all options available under state law. PROGRAM GOAL(S) The Municipal Court of Record of Trophy Club strives to maximize efficiency and customer service in the handling of the court through the following: 1. Provide fair, timely, and speedy resolution of cases involving violations, infractions, and crimes in a manner, which is efficient both for the Town and for the defendants/citizens. 2. Ensure defendants' strict compliance with judicial orders, including the payment of Court-ordered fines and fees and the completion of Court-ordered time obligations such as jail time, special counseling or classes or Community Service. 3. Ensure timely processing of all monies received, as well as the reconciliation of these accounts and forwarding of mandatory payments to the appropriate parties. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. $13,500 in outstanding tickets was collected, and the Court received approximately $11,000 after contingency fees, as a result of incorporating American Municipal Services, our local collections company hired in March 2007. 2. The Court Clerk received Level I Certification. 3. As a result of a Warrant Roundup conducted in March 2007, the Court cleared a total of $10,813. $8,235 was received after time served, fine reductions, dismissals, and partial payments. 4. Internal cash procedures were created and updated on a routine basis. 5. As a result of pending legislative updates, court jackets, tickets and forms were reviewed and applicable changes made. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Maintain activity in state and local professional organizations, such as the Texas Court Clerks Association (TCCA), North Texas Court Clerks Association (NTCCA), Texas Municipal Courts Education Center (TMCEC), and the North Texas Municipal Court Administrators (NTMCA). 2. Achieve Level II Certification for all employees. 3. Enhance the phone message system by offering various menu options in which to receive information. 4. Continue work on Standard Operating Procedures (SOP) for Court, particularly by finalizing both judge and prosecutor orders. 5. Better incorporate the "2nd Conviction Process" concerning defendants within the Court. 6. Visit the possibility of accepting payments via the internet. 7. Upgrade to Windows based version of current court software. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND MUNICIPAL COURT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES MOM 50005 Salaries & Wages 18,578 56,922 56,922 43,375 41,616 43,281 45,012 50010 Overtime 2,565 667 667 292 - - - 50015 Longevity/Certification 248 585 585 585 - - - 50016 Longevity - - - - 675765 855 50017 Certification - - - - - 900 1,200 50020 Retirement 2,551 6,870 6,870 5,141 5,286 5,708 6,072 50025 Group Insurance 3,084 4,379 4,379 5,725 - - - 50026 Medical Insurance - - - - 6,120 7,222 8,305 50027 Dental Insurance 330 390 448 50028 Vision Insurance 84 99 114 50029 Life Insurance & Other - - - - 386 399 413 50030 Social Security Taxes 1,249 3,590 3,590 2,744 2,308 2,416 2,492 50035 Medicare Taxes 292 840 840 642 540 565 583 50040 Unemployment Taxes 242 540 540 90 270 288 306 50045 Workman's Compensation 61 529 529 61 86 162 169 TOTAL PERSONNEL SERVICES $ 28,870 $ 74,921 $ 74,921 $ 58,654 $ 57,701 $ 62,195 $ 65,970 PROFESSIONAL & CONTRACTUAL SERVICES 55040 TCIC Access - - - - - 55070 Independent Labor 135 240 240 240 240 240 240 55100 Building Maintenance - - - - - - - 55150 Judge's Compensation 4,200 4,500 4,500 3,900 4,500 4,875 5,250 55155 Jury Fees 72 180 180 90 180 180 180 55160 Professional Outside Services 461 1,644 1,644 450 1,444 1,788 1,967 55165 Collection Fees 990 960 960 920 1,080 1,242 1,428 55170 TCIC Warrant Expense - - - 900 1,980 2,039 2,101 TOTAL PROF & CONTRACT SERVICES $ 5,858 $ 7,524 $ 7,524 $ 6,500 $ 9,424 $ 10,365 $ 11,166 OPERATING EXPENSES 60005 Telephone 140 80 80 40 50 52 53 60010 Communications/Pagers/Mobiles - 460 460 - - - - 60035 Postage 549 600 600 600 600 612 624 60040 Service Charges & Fees 981 1,210 1,210 900 1,210 1,331 1,464 60066 Publications/Books/Subscripts 36 124 124 124 124 130 137 60070 Dues & Memberships 205 150 150 115 150 165 182 60080 Schools & Training 100 350 350 350 350 385 424 60100 Travel & Per Diem 797 860 860 350 845 930 1,022 60125 Advertising - - - 252 350 368 386 60185 Prisoner -Sit Out DCSO - - - - 540 540 540 60245 Miscellaneous Expenses 307 200 200 200 200 206 212 TOTAL OPERATING EXPENSES $ 3,115 $ 4,034 $ 4,034 $ 2,931 $ 4,419 $ 4,718 $ 5,044 CONSUMABLE SUPPLIES 65005 Fuel & Lube - - - 40 - 65020 Qualifications - - - 43 - 65085 Office Supplies 805 675 675 675 550 692 712 65105 Printing 1,166 1,120 1,120 1,120 1,580 1,580 1,580 TOTAL CONSUMABLE EXPENSES $ 1,970 $ 1,795 $ 1,795 $ 1,878 $ 2,130 $ 2,272 $ 2,292 TOTAL EXPENDITURES $ 39,813 $ 88,274 $ 88,274 $ 69,963 $ 73,674 $ 79,549 $ 84,472 "A GREAT PLACE TO CALL HOME" H m m A O O O O O O O O O O O o O O O O O O O O O O O o O o O O O O O o O b 0 N O b O O O O O Q O b A N O m 0 O m m N � b n � n m �Q~ n � m m •� m � N N bm m O N V i m z m a .+ dP dP N m m m n ++ m m m m m b m rd N N u O itY M O O b w m •O 7 O O O O O m p m F F b a m u F F F F F qu F qu m m w .ii m •-moi tl tl 100 a m O m .a A M M m D. u m >• u a a Qm w u u u m a ID q q w u m u b u o 0 o g o 0 N u u b sA+ A p O m m m m m q •tl m 00 q q a dF m b a q q q q +~+ w H q �, q N H H n mq q u O ° +°+ .°i .°i .°i -i m +°i •°i +°i •°i m +� m u x N .*u a> u K •-moi 13 b a A u •-moi u •-moi u •-moi U i0 G m u u m m •-mi A m M• m >. u m q •mi ° m m u m u m u m y m >. m >. qQ Q 0.m Q 0.m U N gyp! 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PROGRAM GOAL(S) 1. Provide maintenance of Town facilities in an aesthetically pleasing and orderly manner, which instills employee pride and efficiency and improves public approval. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 N/A MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Continue to complete work requests in a timely manner. 2. Continue to provide and monitor custodial services for designated Town buildings. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND FACILITIES MANAGEMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55100 Building Maintenance 55120 Cleaning Services TOTAL PROF & CONTRACT SERVICES OPERATING EXPENSES 60020 Electricity 60025 Water 60055 Insurance TOTAL OPERATING EXPENSES CONSUMABLE SUPPLIES 65095 Maintenance Supplies TOTAL CONSUMABLE SUPPLIES CAPITAL EXPENSES 69030 Building Payment 17,945 19,272 20,236 4,306 4,478 4,657 $ $ $ $ $ 22,251 $ 19,272 $ 20,236 19,588 20,567 21,596 3,090 3,183 3,278 53,025 55,676 58,460 $ $ $ $ $ 75,703 $ 79,426 $ 83,334 3,000 3,150 3,308 $ $ $ $ $ 3,000 $ 3,150 $ 3,308 TOTAL CAPITAL EXPENSES $ $ $ $ $ - $ - $ - TOTAL EXPENDITURES $ $ $ $ $100,954 $ 101,849 $ 106,877 In FY07-08, Facilities Management became a newly created department. "A GREAT PLACE TO CALL HOME" b N O ro O A am N p O •.mi O q {4 N m m m b V S m O m m m m p •y UID O O tl O� N tl r'1 b tl N m w A O tl O O bi m m a F N ro bl .1 Im m F -om b� bi A 4 F ro ro U 0.' L b" m m q F ro m m .� o a V gtl a N 43lo A V a H N ro A am N p •.mi m ti ro A O m m m m L m V S m O m m m m p •y UID Id Id Id V M L b1 O m w A O m m m O m M Y m bi m m a F N ro bl .1 Im m F -om b� bi A 4 F ro ro U 0.' L b" m m q F ro m m .� o a V a m 43lo A V a H p mg A m @g @g Is p m 0 o 93 mg po M O m q b A m u H m R 0. m o O ro Ip O O Ep a O q H I � o o o 'U pmp O o Y m m p A m om m a m m q 7C Y q 76 A o v m L m O a L L b m m L N m L L N m L m m A L q +1 N M 0. o Y m q +1 N N m o Y Y m q o m 4 o Y m 'tlmtl +1 m ro Atl 0 •� •� •� q m O b� ami •mi N Atl •.0.i g o yq o ti q o ami •.0.i c q V 'ro .0.i g o ro o +pf w V m U u gg N V ••Alii w U m bl V g RRRkkk777111 N bn q R M V V O b� w o w V g R N g ti ro~ H N V m V u g g N V RRR O tl •Yi q w N bn o w O a 0. m m tl 7�O a w m G M tl Q A Aa w O t" w m Y A V m m O -Yi A N w O w O W •./ m ro ro a W .1 m a ro o u A m L .i .1 •.1 u Y m ro m ro ro g m m O m Y .y m m m o w +1 m ro ro a m Y H m m H M m 7 q g A m •.� > O N E L a O > M w V O O a m m R O a a U A W A O O O �: U A 0. 0 O O % U A 7e ++ N A Y +� �; U A w A F% W rl m M V� N U H rl h M O N b r m bl rl ro M a N O N N Vml N pq$p F o O L � L N O O m m p O m � m a r o m m L m m U +ml m -ml Y {K m m +1 O N Y Y O qm N yW b 7 m b .-mi F g u o N o A� +� m m V O v m > R w m m H q w a m Y V m q b m ro w a m m W m Ix m u o m q m m V Y q ti .1 o $ N L b b V V iL 1 q tlq V .%1 o ID V O 7 m A a m U N Dq b o $ H p� Ytlm a U bf q yO F O ti b. L u .a •o m O b m o ro m m r r r r r D o n o 0 Y O O O O ro h N N h N m ro L bl L U N m w g {I r'1 m w s Q 0. rl N N rl N N O b O O O •O V V lo A O .-1 o rl 0 rl 0 0 rl rl r N m O O O O OI b O N O O O O aO F O ti W N • O O O • h N 1.1 N 1.1 m oto r o M � M o L q a a a 0 b rl V O N m OI N N m OI u +1 m •rq1 A ~ m .ml b 4 b a+ b F +� A O V 9 F b •.� 00 w .mp :ro1 m u w O q L b q q O m U N b m O m b O pq Oi mW m •mi G 7 m m q A u q m v N m q q •tltlpyy1 a N A m .a A � N 9 Q m •pi •Q 09 O m H •m� O U V N q m A ti m 9 b m V A q G w6 m q m �0 N m b g m N u m m m m q mDp A N Dp m A a tD .i n M a N u r m N F o 0 N O O m o0 q o a r o - N � b m m m u m 7 m mV m tf •.� m N ++ a m m •M O N u N g u m o A •w b m V u m m F o w a m u u m q m m o u m W w n m a N N �a U b U E aO F O ti W N A o •� •Vi Z .moi N Sp V O O F W um m oto r o M � M o rl rl 9 a a a 0 b rl V O m N q TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND RECREATION GENERAL "A GREAT PLACE TO CALL HOME" RECREATION GENERAL 37% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOTAL RECREATION ADOPTED EXPENSES ATHLETIC PROGRAMS 2% PERSONNEL SERVICES 63% 1--. -- /-70 14% RECREATION GENERAL ADOPTED EXPENSES POOL 45% PROFESSIONAL & CONTRACTUAL SERVICES 5% 0% OUrrur-O 1% "A GREAT PLACE TO CALL HOME" OPERATING EXPENSES 31% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND RECREATION: RECREATION GENERAL PROGRAM DESCRIPTION The mission of the Parks & Recreation Department is to preserve and enhance the Town of Trophy Club's exceptional quality of life through the planning, maintaining, and landscaping of our parks and public areas; and to offer our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. PROGRAM GOAL(S) 1. To continue to care for and maintain all of the Town's landscaping and public parks. 2. To install the necessary amount of trees in order to remain a Tree City. 3. To build upon and add to the existing amenities of all the Town's parks. 4. To coordinate the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. 5. To plan for the development and acquisition of additional Parkland that will address both the current and future needs of the community. 6. To continue to foster a positive community image through the holding of special events and Town sponsored functions. 7. To create and implement recreational programming throughout all Town facilities, giving our citizens a more diverse and expanded range of leisure and athletic opportunities. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Coordinated with Economic Development Corporation (EDC)4A, EDC4B, and the Park Board in funding various park improvements. 2. Increased Pool programming for the third year in a row, experiencing largest class and attendance numbers since the pool became operational, generating almost $19,000 in swim lesson revenue. 3. Qualified for Tree City status for the fourth year in a row. 4. Worked with local sports associations to operate all facilities successfully, as they experienced their highest ever enrollment figures. 5. Held the largest attended Fourth of July celebration as of yet. 6. Acquired additional park land including the acquisition of the Eagle in Eagle's Ridge. 7. Took all chemical applications for Parks in-house. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Work with sports associations and the Park Board in planning and developing additional park properties. 2. To continue to obtain Texas Parks and Wildlife Department (TPWD) grants, as well as, small community grants. 3. Install new amenities in Harmony Park, as part of a restoration and improvement project in conjunction with EDC4A. 4. Establish a Master Park Plan with consideration of long term goals and projects. 5. To work with the North West Independent School District (NWISD) to create opportunities for joint recreational use. 6. Develop marketing strategies to increased visibility and awareness of our parks and recreational facilities. 7. Create outdoor programming for the current parks. 8. Increase level of maintenance in turf areas "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND RECREATION: RECREATION GENERAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 82,169 85,456 88,874 50010 Overtime - - - 50015 Longevity/Certification - - - 50016 Longevity 135 388 493 50017 Certification 50020 Retirement 10,550 11,169 11,799 50025 Group Insurance - - - 50026 Medical Insurance 9,576 11,299 12,994 50027 Dental Insurance 548 646 743 50028 Vision Insurance 136 160 184 50029 Life Insurance & Other 701 721 733 50030 Social Security Taxes 4,677 4,797 4,917 50035 Medicare Taxes 1,094 1,122 1,150 50040 Unemployment Taxes 405 432 459 50045 Worker's Compensation 814 1,495 1,554 50050 Auto Allowance 2,100 2,100 2,100 50060 Pre -Employment Physicals/Testing 38 - - TOTAL PERSONNEL SERVICES $ $ $ $ $ 112,944 $ 119,785 $ 125,999 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor11 150 1,208 1,268 0" 55095 Equipment Maintenance 1,500 1,575 1,654 55160 Collection Fees 6,468 6,468 6,829 TOTAL PROF & CONTRACTUAL SERVICES $ $ $ $ $ 9,118 $ 9,250 $ 9,750 OPERATING EXPENSES 60005 Telephone 330 1 340 350 60010 Communications/Pagers/Mobiles 1,055 1,076 1,098 "A GREAT PLACE TO CALL HOME" GENERALFUND RECREATION: RECREATION GENERAL ACCOUNT NUMBER DESCRIPTION TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60035 Postage 100 102 104 60066 Publications/Books/Subscriptions 250 255 260 60070 Dues & Memberships 560 588 617 60075 Meetings 500 525 551 60080 Schools & Training 1,090 1,145 1,202 60100 Travel & Per Diem 2,361 2,479 2,603 60125 Advertising 2,650 2,783 2,922 60245 Miscellaneous Expenses 400 420 441 60260 Community Events 47,150 49,508 51,983 60270 4th of July Celebration - - - 60280 Property Maintenance - - - 60360 Furniture/Equipment <$5000 320 336 353 TOTAL OPERATING EXPENSES $ $ $ $ $ 56,766 $ 59,556 $ 62,484 CONSUMABLE SUPPLIES 65010 Uniforms 360 378 397 65040 Safety Equipment 100 105 110 65085 Office Supplies 1,750 1,803 1,857 65095 Maintenance Supplies - - - 65096 Concessions - - - 65105 Printing 300 315 331 TOTAL CONSUMABLE SUPPLIES $ $ $ $ $ 2,510 $ 2,601 $ 2,694 CAPITAL EXPENSES 69005 Capital Expenses - - - TOTAL CAPITAL EXPENSES TOTAL EXPENDITURES $ $ $ $ $ 181,338 $ 191,552 $ 201,238 In FY07/08, Recreation is a newly created department. 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W ai u m m b to o .i O m m W H u 0 ai 7 b1 wyb m q u N m b W b u b b %• b a F m F m b q F 0 O F Y F F O F i •mO F O tltl N O Y U a •% q H b O W m O m y H w u m m •q +1 b m m m b U0 m Ym b b� .qi H b m tlb M > 'd m A m m b m m H A m A ti m a m •pOp m H M b N O m N b� m .� q q ~ m U O H m m q q M m .,q. b b b� ••i m W m m M W m Y •y mR N M mV bq � Oy +b� q .Yi •7y mH q�+ q Ym H N77 q Im • qOu aWi m 0.00 .� M +1 p m b q +1 m O :� O ti O M M O O M •� O M m O +1 +1 M Y •�Wqp Y IE 7 M M bAum tiH ti N mqq Nb A8mV . iL qU Hu7 q O •V.i H m 14 M ~pMm u b q pV li u u up u O M q• m m A b A O � X m m M O n Im m n mua H n O umm ti M O . VOgo Oq O' •b.i •RM u Y 'N {AN� o. 44 H U w O F w N H R h H h u pU R 6. b� R O m � V F bb of • O U a m m m m m m m H N N H N N N pq� F 0 OOp R Y w m 0. 0 w a � o - u •O m m � m N m m m V m M m N ++ a •.� o m u u o aroID' ma m m 93 m o 0u A +~ b m u M m ti O 4 F A pr a m N pVp b� O b M q m m w m a 0 m m 0 0 N N V m q W m q mmp �p @gp� m O •.mi q q m W pal +� M m 94 M 0 m M W U 11 m A 7 q •rq1 IB .0 Al O AH P a u a 0 o ti wW o m u u m m +1 H V b O O O O O O O N u ao o 0 0 0 0 0 o m l� M N •!J V P P O P P V• V• O O P \ N O O O O O O N •••r�9i 11 O •• N V O b O b O .i O V• N Cp O H M a m 14 Q a b.~-' u • A •i o N 0 N 0 N 0 N 0 N 0 N 0 N A TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND ATHLETIC PROGRAMS "A GREAT PLACE TO CALL HOME" PROFES: CONTW SERVICES 44% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ATHLETIC PROGRAMS ADOPTED EXPENSES OPERATING 1-111010 PERSONNEL SERVICES 1% "A GREAT PLACE TO CALL HOME" CONSUMABLE SUPPLIES 34% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND RECREATION: ATHLETIC PROGRAMS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 50060 Pre -Employment Physicals/Testing 100 109 120 TOTAL PERSONNEL SERVICES $ $ $ $ $ 100 $ 109 $ 120 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 11200 1,100 4,216 4,342 4,473 TOTAL PROF & CONTRACTUAL SERVICES $ $ $ 1,200 $ 1,100 $ 4,216 $ 4,342 $ 4,473 OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - - - - 60030 Rent 60055 Insurance - - - - 60070 Dues & Memberships 210 800 840 882 60075 Meetings - 100 103 106 60080 Schools & Training 200 210 221 60100 Travel & Per Diem 278 292 306 60105 Rent Equipment - - - - - 60125 Advertising 250 200 600 612 624 60159 Field Trips - - - - - 60245 Miscellaneous Expenses 100 102 104 60360 Furniture/Equipment < $5000 - - - - - TOTAL OPERATING EXPENSES $ $ $ 460 $ 200 $ 2,078 $ 2,159 $ 2,243 CONSUMABLE SUPPLIES 65005 Fuel & Lube - - - - 65010 Uniforms - - - 65085 Office Supplies - 65094 Program Supplies 840 156 2,750 2,888 3,032 65095 Maintenance Supplies - - - - - 65105 Printing - - 600 618 637 TOTAL CONSUMABLE EXPENSES $ $ $ 840 $ 156 $ 3,350 $ 3,506 $ 3,668 TOTAL EXPENDITURES $ $ $ 2,500 $ 1,456 $ 9,744 $ 10,116 $ 10,505 In FY07/08, Athletic Programs moved under the Recreation department. It was previously under the Parks & Recreation department. "A GREAT PLACE TO CALL HOME" n 0 0 0 0 0 0 0 0• o• o• o o• m o 0 0 0 0 0 0 0 0 0 0 bi 0 0 0 0 0 0 o m o o b o 0 0 0 0 0 0 0 o m o 0 0 0 0 0 0 0 0. 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U M m rl rl 1.1 rl rl rl 1�1 1.1 0 m o b� q o 0 0 0. 0 o o a n O� TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND POOL "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 60% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES POOL ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL OPERATING EXPENSES 23% ABLE IES 2% 1-0 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND RECREATION: POOL ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 BUDGET 2006-07 AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009.10 PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 81,936 80,661 95,000 93,000 107,609 111,913 116,389 50010 Overtime 654 2,500 2,500 500 2,475 2,677 50015 Longevity/Certification - 23 23 - 6,574 - 20016 Longevity - - - 96 20017 Certification - - - - - - - 50020 Retirement 991 3,961 3,961 2,518 3,060 3,233 3,428 50025 Group Insurance 995 3,336 3,336 2,109 - - - 50026 Medical Insurance - - - - 2,709 3,197 3,676 50027 Dental Insurance 156 184 212 50028 Vision Insurance 43 51 59 50029 Life Insurance & Other - - - - 227 235 243 50030 Social Security Taxes 5,095 5,146 5,146 5,797 6,825 7,098 7,388 50035 Medicare Taxes 1,191 1,204 1,204 1,356 1,596 1,660 1,728 50040 Unemployment Taxes 1,975 462 462 500 432 461 490 50045 Worker's Compensation - 1,585 1,585 2,432 2,115 3,881 4,040 50050 Auto Allowance 569 546 546 443 - - - 50060 Pre -Employment Physicals/Testing 450 475 475 1,000 1,000 1,000 1,000 TOTAL PERSONNEL SERVICES $ 93,857 $ 99,899 $ 114,238 $ 109,655 $ 128,248 $ 135,488 $ 141,426 PROFESSIONAL & CONTRACTUAL SERVICES Md 55070 Independent Labor 1,023 750 2,500 2,500 1,912 2,008 2,108 55115 Contract Landscape Maintenance - - - - - - - 55130 Trash Removal/Recycling - - - - - 55140 Health Inspections - 225 225 - 225 225 225 TOTAL PROF & CONTRACTUAL SERVICES $ 1,023 $ 975 $ 2,725 $ 2,500 $ 2,137 $ 2,233 $ 2,333 OPERATING EXPENSES 60005 Telephone 605 1,350 1,350 1,350 665 685 705 60010 Communications/Pagers/Mobiles 240 215 215 1,000 707 2,017 2,057 60020 Electricity 23,428 22,000 22,000 22,000 22,000 23,100 24,255 60025 Water 8,417 6,500 6,500 6,500 7,605 7,833 8,068 60070 Dues & Memberships 184 250 250 3,500 1,795 1,885 1,979 60075 Meetings 79 300 300 100 300 315 331 60080 Schools & Training 80 500 500 629 440 462 485 60100 Travel & Per Diem 12 750 750 750 2,199 2,309 2,424 60125 Advertising 79 650 650 650 650 683 717 60155 Special Events - - - - 1,700 1,785 1,874 60200 Irrigation Repairs - - - - - - - 60245 Miscellaneous Expenses 5 100 100 100 100 105 110 60280 Property Maintenance 13,419 8,668 8,668 7,500 9,435 11,379 12,516 60360 Furniture/Equipment < $5000 - 1,000 1,000 1,145 2,050 2,153 2,260 TOTAL OPERATING EXPENSES $ 46,548 $ 42,283 $ 42,283 $ 45,224 $ 49,646 $ 54,709 $ 57,783 CONSUMABLE SUPPLIES 65010 Uniforms 1,619 1,350 1,350 3,000 1,940 2,037 2,139 65025 Small Equipment 1,682 3,000 3,000 1,250 3,000 3,090 3,183 65030 Chemicals 15,135 9,500 9,500 7,000 11,115 11,448 11,792 65040 Safety Equipment 291 800 800 400 600630 662 65055 Hardware 143 250 250 250 2506515 263 276 65085 Office Supplies 304 500 500 500 500 530 65094 Program Supplies - - - - 290 305 320 65095 Maintenance Supplies 804 2,000 2,000 2,000 2,000 2,100 2,205 65096 Concessions 8,549 3,200 3,200 7,000 10,000 10,500 11,025 65105 Printing - 400 400 250 400 412 424 TOTAL CONSUMABLE SUPPLIES $ 28,526 $ 21,000 $ 21,000 $ 21,650 $ 30,095 $ 31,299 $ 32,555 CAPITAL EXPENSES 69005 Capital Expenses - - - - - 69195 GAS1334/Reserve For Replacement 5,000 10,000 15,000 TOTAL CAPITAL EXPENSES 5,000 10,000 15,000 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND RECREATION: POOL ACCOUNT 2005-06 2006.07 2006.07 2006.07 2007.08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ 169,953 $ 164,157 $ 180,246 $ 179,029 $ 215,126 $ 233,729 $ 249,097 In FY07/08, the Pool moved under the Recreation department. 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TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND RECREATION PROGRAMS "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 67% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES RECREATION PROGRAMS ADOPTED EXPENSES 1% 6% "A GREAT PLACE TO CALL HOME" OPERATING EXPENSES 26% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND RECREATION: RECREATION PROGRAMS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED In FY07/08, Recreation Programs moved under the Recreation department. It was previously under the Parks & Recreation department "A GREAT PLACE TO CALL HOME" 121 121 8,269 8,269 400 106 1,103 520 850 2,979 223 424 647 12,016 PERSONNEL SERVICES 50060 Pre -Employment Physicals/Testing 100 110 TOTAL PERSONNEL SERVICES $ $ $ $ $ 100 $ 110 $ PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 2,200 2,200 7,500 7,875 TOTAL PROF & CONTRACTUAL SERVICES $ $ $ 2,200 $ 2,200 $ 7,500 $ 7,875 $ OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - - - 60030 Rent - - 60055 Insurance 400 400 60075 Meetings 100 103 60105 Rent Equipment - - 60125 Advertising 1,000 1,050 60159 Field Trips - - 60245 Miscellaneous Expenses 500 510 60360 Furniture/Equipment <$5000 850 850 TOTAL OPERATING EXPENSES $ $ $ $ $ 2,850 $ 2,913 $ CONSUMABLE SUPPLIES 65005 Fuel & Lube - - 65010 Uniforms 210 216 65085 Office Supplies - - 65094 Program Supplies 65095 Maintenance Supplies - - 65105 Printing 400 412 TOTAL CONSUMABLE EXPENSES $ $ $ $ $ 610 $ 628 $ TOTAL EXPENDITURES 2,200 2,200 11,060 11,526 In FY07/08, Recreation Programs moved under the Recreation department. It was previously under the Parks & Recreation department "A GREAT PLACE TO CALL HOME" 121 121 8,269 8,269 400 106 1,103 520 850 2,979 223 424 647 12,016 A b O O O O O O O O O O O O O O O O O O O O • O • O O • O O O • O O • O O O O O O O O O O O O O O O O O O O O O O Ly O Ltl O Ltl O Vtl O Vtl O L N O 3! b N Vp O egy ~ O 7 N O �pg p o pgp H o pgp � o o � � vii pgy ~ .�I pg7 p o t�D b W aqi bp m b v tl tl m m M .0 W m m W m m W m L m 0 V O N b Y Yo F M� F F U F q F E F o q u ai u oa m o 0 i ✓ m t o q b bq roi W q 0 M I b m 4 +tli 1i w h� •u `m. tltlu b a Na q •��w, pp tlGQ p N wW 0 7 O m O A G A N O O Q g O m p p M O +• � N M OI M it L •rl •M �I •M it �I M C 7 ai .� m N N m ai ai W ai O A al w w q •O {N� q o q S 7 g tl q w q •.� o q w NAC N m 4 OI w •�q N q O W N +Oi w V b V m O u Y V O O U N V U N V W m .� m O m m A •y Q V ai p Up p b V m p A W m p Y N p 0 b 6 O m tl Y A m m O T p m Ww tl O �s8 tl f� A M m N 0 O •Ai q O tl G m F N q� o U e� w w H U W 0. i N .i H q a t .-1 N .• n ••1 (a H NA h y H h (a N h N(a ri V O O O O O O O m m 0 0 0 N N V O O O N N m q up@ O O O O I.1 N O O N O O O ei O M O O O O x g N B0 w M o a o O o b� O 93 93 0 14 M b V m tl� N gg Op 401 p q yy �yy q b m m V 'qp�^Oq H H $ •Op q' �' 6• p 0. V O O O O O O O V• O O O O O N N N O N O O O O I.1 N O O N O O O ei O M O 1.1 O O O N N O O o 0 o O o b� O M TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND DAY CAMP PROGRAMS "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 64% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES DAY CAMP PROGRAMS ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL CES 0 vv'12% �v "A GREAT PLACE TO CALL HOME" OPERATING EXPENSES 24% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND RECREATION: DAY CAMP PROGRAMS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 36,860 15,074 38,703 40,251 41,861 50010 Overtime 600 - 630 655 681 50030 Social Security Taxes 2,323 935 2,439 2,536 2,638 50035 Medicare Taxes 543 219 570 593 617 50040 Unemployment Taxes 1,080 100 1,080 1,152 1,224 50045 Workman's Compensation 1,335 - 794 1,457 1,516 50060 Pre -Employment Physicals/Testing 541 230 541 595 655 TOTAL PERSONNEL SERVICES $ $ $ 43,282 $ 16,557 $ 44,757 $ 47,240 $ 49,191 PROFESSIONAL & CONTRACTUAL SERVICES 55070 Independent Labor 175 - 200 210 221 TOTAL PROF & CONTRACTUAL SERVICES $ $ $ 175 $ $ 200 $ 210 $ 221 OPERATING EXPENSES 60010 Communications/Pagers/Mobiles 1,620 500 420 428 437 60030 Rent 4,156 2,793 4,531 4,758 4,995 60055 Insurance 400 400 420 441 463 60075 Meetings 200 27 300 309 318 60080 Schools & Training 280 - 280 294 309 60105 Rent Equipment 4,800 1,660 5,140 5,397 5,667 60125 Advertising 400 400 400 408 416 60159 Field Trips 4,950 1,650 4,950 5,198 5,457 60245 Miscellaneous Expenses 200 200 204 208 60360 Furniture/Equipment <$5000 450 475 450 473 496 TOTAL OPERATING EXPENSES $ $ $ 17,456 $ 7,905 $ 17,091 $ 17,909 $ 18,767 CONSUMABLE SUPPLIES 65005 Fuel & Lube 963 980 1,029 1,080 1,134 65010 Uniforms 1,368 792 1,520 1,566 1,613 65085 Office Supplies 350 200 350361 371 65094 Program Supplies 4,500 2,500 4,500 4,725 4,961 65095 Maintenance Supplies 350 50 350 368 386 65105 Printing 200 - 400 412 424 TOTAL CONSUMABLE EXPENSES $ $ $ 7,731 $ 4,522 $ 8,149 lb 8,511 $ 8,890 TOTAL EXPENDITURES $ $ $ 68,644 $ 28,984 $ 70,197 $ 73,870 $ 77,069 In FY07/08, Day Camp Programs moved under the Recreation department. 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O Y N Y V Y 0 Y m E Y H L q w� M m q ••� M M q 0 M N q A N Y Y q .♦ M q q m M 0 V tl 0 U0 U m W Y q V q 0 q V +1 m 0> �1 V 7 0 0 U •,.. 0 •-1 0 > q 0 M m q 0 p q m 0 g 0 q 0 w q M A ON V q O W m m IO F> V 0 M 0 m W +1 fmi R' 04 F 0 N M N N N ro O N U V N ro U N q N a \ m N M m N m N N N N q 0 A M O O m 04 q O 0 R a n >o>� - m m Br 0 L m m V 0 0 M 0 N Y a •• 0 ,1 N Y Y O tl 0 lY ri 0 Y 61 bl 0 Eh y 0 N Ub N g q U g 0 0 m V O Y 0 > q FM a •m" a 0 Y V 0 q bi 0 b M P 0 R w 0 a m m ti m q m � y M N N q mm yA +O 7 p N yp ym U bl o a 0 V m Yoo F pp0 0 o K g N o 0 0 0 0 o O F m n w� .i a a a a ao ao a a o 0 o a 0 0 •d Y �I Ytl O O O O N ei 6 9 N wNi tl o OM 7 u e N e b UM YM A~ •Vi' .O-1 rOi N .O -I .Oi .-1 d A TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND PARKS GENERAL "A GREAT PLACE TO CALL HOME" MEDIANS & COMMON AREAS 15% LP TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOTAL PARKS ADOPTED EXPENSES PARKS GENERAL PERSONNEL SERVICmo 78% G 3% BECK PARK 07o 3% PARKS GENERAL ADOPTED EXPENSES EPENDENCE PARK 9% MG1:111 5% "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 4% 'ERATING {PENSES 4% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND PARKS PROGRAM DESCRIPTION The mission of the Parks & Recreation Department is to preserve and enhance the Town of Trophy Club's exceptional quality of life through the planning, maintaining, and landscaping of our parks and public areas; and to offer our citizens a variety of recreational and athletic opportunities and special events that combine to create an environment that fosters both community spirit and pride. PROGRAM GOAL(S) 1. To continue to care for and maintain all of the Town's landscaping and public parks. 2. To install the necessary amount of trees in order to remain a Tree City. 3. To build upon and add to the existing amenities of all the Town's parks. 4. To coordinate the funding of park projects with Economic Development Corporation (EDC) 4A and 4B. 5. To plan for the development and acquisition of additional Parkland that will address both the current and future needs of the community. 6. To continue to foster a positive community image through the holding of special events and Town sponsored functions. 7. To create and implement recreational programming throughout all Town facilities, giving our citizens a more diverse and expanded range of leisure and athletic opportunities. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Coordinated with Economic Development Corporation (EDC)4A, EDC4B, and the Park Board in funding various park improvements. 2. Increased Pool programming for the third year in a row, experiencing largest class and attendance numbers since the pool became operational, generating almost $19,000 in swim lesson revenue. 3. Qualified for Tree City status for the fourth year in a row. 4. Worked with local sports associations to operate all facilities successfully, as they experienced their highest ever enrollment figures. 5. Held the largest attended Fourth of July celebration as of yet. 6. Acquired additional park land including the acquisition of the Eagle in Eagle's Ridge. 7. Took all chemical applications for Parks in-house. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Work with sports associations and the Park Board in planning and developing additional park properties. 2. To continue to obtain Texas Parks and Wildlife Department (TPWD) grants, as well as, small community grants. 3. Install new amenities in Harmony Park, as part of a restoration and improvement project in conjunction with EDC4A. 4. Establish a Master Park Plan with consideration of long term goals and projects. 5. To work with the North West Independent School District (NWISD) to create opportunities for joint recreational use. 6. Develop marketing strategies to increased visibility and awareness of our parks and recreational facilities. 7. Create outdoor programming for the current parks. 8. Increase level of maintenance in turf areas "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PARKS: PARKS GENERAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 250,450 316,419 316,419 315,000 260,836 330,654 361,531 50010 Overtime 13,728 9,286 9,286 12,500 9,750 11,140 11,586 50015 Longevity/Certification 915 752 752 540 - - - 50016 Longevity - - - - 730 1,480 2,178 50017 Certification - - - - 1,500 1,500 1,500 50020 Retirement 32,082 38,986 38,986 39,401 34,364 44,053 48,877 50025 Group Insurance 43,512 46,030 46,030 45,191 - - - 50026 Medical Insurance - - - - 38,559 61,483 52,325 50027 Dental Insurance 2,632 4,028 3,571 50028 Vision Insurance 579 938 786 50029 Life Insurance & Other 2,443 3,152 3,393 50030 Social Security Taxes 15,597 19,288 19,288 20,338 16,038 20,318 22,125 50035 Medicare Taxes 3,648 4,511 4,511 4,757 3,751 4,752 5,174 50040 Unemployment Taxes 2,761 2,400 2,400 1,550 2,025 3,024 3,213 50045 Workman's Compensation 9,212 6,272 6,272 5,500 5,550 12,357 10,669 50050 Auto Allowance 3,806 3,654 3,654 3,580 2,100 2,100 2,100 50060 Pre -Employment Physicals/Testing 618 325 325 595 213 873 961 TOTAL PERSONNEL SERVICES $376,328 $ 447,924 $ 447,924 $448,952 $381,071 $ 501,851 $ 529,989 PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering - - - 290 - - - 55045 Legal - - - - - - - 55070 Independent Labor 649 3,300 3,300 3,300 450 1,150 1,150 55090 Vehicle Maintenance 4,780 6,000 6,000 6,000 5,750 7,288 7,652 55095 Equipment Maintenance 5,372 8,450 8,450 8,000 8,450 8,873 9,316 55100 Building Maintenance 869 3,500 3,500 3,695 3,250 3,663 3,846 55115 Contract Landscape Maintenance - - - - - - - 55120 Cleaning Services 55130 Trash Removal/Recycling 55140 Health Inspections - - - - - - - 55145 Consultants 601 1,000 1,000 590 250 250 250 55185 Portable Toilets - - - - - - - TOTAL PROF & CONTRACT SERVICES $ 12,271 $ 22,250 $ 22,250 $ 21,875 $ 18,150 $ 21,223 $ 22,214 OPERATING EXPENSES 60005 Telephone 73 150 150 350 60 Opp 62 64 60010 Communications/Pagers/Mobiles 6,177 3,685 3,685 6,500 3,790 5,126 5,228 60020 Electricity - 2,500 2,500 2,500 2,625 2,756 2,894 60025 Water 1,500 1,500 1,500 1,500 1,545 1,591 60030 Rent - - - - - - 60035 Postage 22 150 150 50 150 153 156 60066 Publications/Books/Subscripts 358 1,020 1,020 500 500 525 551 60070 Dues & Memberships 897 1,000 1,000 1,100 645 860 945 60075 Meetings 602 650 650 650 500 550 605 60080 Schools & Training 1,374 2,550 2,550 2,550 1,500 2,050 2,255 60085 Training (Safety) - 1,000 1,000 500 500 525 551 60100 Travel &Per Diem 1,603 2,990 2,990 2,500 857 1,343 1,477 60105 Rent Equipment 490 1,600 1,600 1,300 100 505 530 60125 Advertising 1,835 700 700 1,561 625 656 689 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PARKS: PARKS GENERAL ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60195 Flags & Repair - 60200 Irrigation Repairs 14 60205 Street Repairs - 60210 Long Term Street Repairs 60215 Street Sweeping 60220 Street/Traffic Signs/Crosswalks - - - - - 60245 Miscellaneous Expenses 768 500 500 500 125 138 151 60260 Community Events - 23,750 38,750 43,500 - - - 60266 Tree City 10,000 10,000 10,000 60270 4th of July Celebration - - - - - - 60280 Property Maintenance 3,624 1,200 1,200 1,200 790 1,200 1,200 60300 Playground/Ball Field Material - - - - - - - 60310 Park Equip. Replacement Fund - - - - - - - 60360 Furniture/Equipment < $5000 5,371 4,180 4,180 4,180 2,990 3,140 3,296 TOTAL OPERATING EXPENSES $ 23,209 $ 59,125 $ 74,125 $ 80,941 $ 17,257 $ 21,132 $ 22,185 CONSUMABLE SUPPLIES 65005 Fuel & Lube 15,436 14,682 14,682 15,000 14,953 18,948 20,843 65010 Uniforms 3,444 5,840 5,840 5,500 5,840 7,396 7,396 65025 Small Equipment 169 - - 449 - - - 65030 Chemicals - - - - - - - 65035 Small Tools 2,099 2,200 2,200 2,400 2,400 2,520 2,646 65040 Safety Equipment 2,525 1,500 1,500 1,500 1,250 1,563 1,641 65055 Hardware 236 1,000 1,000 150 500 525 551 65085 Office Supplies 2,115 2,000 2,000 2,000 350 361 371 65090 Printer Supplies & Maintenance - 300 300 - - - - 65095 Maintenance Supplies - - 65100 Copies o 65105 Printing - - - - - - - TOTAL CONSUMABLE SUPPLIES $ 26,023 $ 27,522 $ 27,522 $ 26,999 $ 25,293 $ 31,312 $ 33,449 CAPITAL EXPENSES 69005 Capital Expenses 26,245 17,000 50,077 50,077 24,172 24,172 27,568 69035 Vehicles 7,231 21,375 47,652 47,652 16,922 17,476 17,476 69080 Bleachers - - - - - - 69095 Lights - - - 69100 10 Acre Park - 69195 Gasb34/Reserve for Replacement 69305 Capital Leases 11,910 11,910 11,910 TOTAL CAPITAL EXPENSES $ 45,386 $ 50,285 $ 109,639 $ 97,729 $ 41,094 $ 41,648 $ 45,044 TOTAL EXPENSES $483,217 $ 607,106 $ 681,460 $676,496 $482,866 $ 617,166 $ 652,881 In FY07/08, the Parks & Recreation department was renamed Parks. 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G a O q N V V V O O H O O O m O O OI O O O a o a r to to o n e v v ri a R O U 0 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND INDEPENDENCE PARK "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INDEPENDENCE PARK ADOPTED EXPENSES OPERATING EXPENSES 99% PROFESSIONAL& CONSUMABLE CONTRACTUAL J SUPPLIES SERVICES 1% 0% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PARKS: INDEPENDENCE PARK ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 1,458 1,831 1,831 1,300 680 714 750 TOTAL PROF & CONTRACT SERVICES $ 1,458 $ 1,831 $ 1,831 $ 1,300 $ 680 $ 714 $ 750 OPERATING EXPENSES 60020 Electricity 18,137 18,150 18,150 18,000 18,150 19,058 20,010 60025 Water 22,275 19,000 19,000 15,000 19,000 19,570 20,157 60105 Rent Equipment 309 500 500 500 100 505 530 60280 Property Maintenance 31,027 29,700 29,700 29,700 26,500 27,825 29,216 TOTAL OPERATING EXPENSES $ 71,748 $ 67,350 $ 67,350 $ 63,200 $ 63,750 $ 66,958 $ 69,914 CONSUMABLE SUPPLIES 65095 Maintenance Supplies 259 - - - - - - TOTAL CONSUMABLE SUPPLIES $ 259 $ - $ - $ - $ - $ - $ - TOTAL EXPENDITURES $ 73,466 $ 69,181 $ 69,181 $ 64,500 $ 64,430 $ 67,672 $ 70,664 "A GREAT PLACE TO CALL HOME" 0 m o 0 0 0 h M a a 0 0 01 u Y .i vi o o m N N 0 0 b b mg qq p M M 0 0 O F 0 0 0 0 0 0 0 0 0 0 tP m bi o o 0 0 0 0 0 0 0 0 0 0 0 0 b a o 0 Ypp m 0 0 Yp v� 0 0 Yp o 0 0 Yp o 0 Y o 0 0 0 0 0 0 0 0 0 0 N N RB Y {gi A Yy ui m m O ti U m b Y! •ml � b U u .ma .ma .ma Y b A q M q •.aOi $ .mi O N op O 7 N +� Oo App "'OOO •y m F a F F 8 F. O bi 93 .Ygp� b A W d pM a m btl Y e M Y aNm+ .a m N M A m q U q a p u m w p a m m m Nq p b a b m m .tea m 01 m ti p A Y V u p AA 01 q ti H m u b A 7 •u 01 m m Y ID m N q .Oi m Y m u q q 0 mp d O O q bi U a a m •~ N b O N g3 A Y q u 93 p b U •u E U p O pp O m O H O ~ Y O 0 bl m,qam as m m N m A p m {m� U y�y •pl Y q m U O Y a Y N me Mo M 0 g m M 7 m A M U N MEW +1 M Y A N m M N vu Imo Y N Y A 8 m •� .y b O m y Y m N M UO UB., U. U b U p N U .a m b Y AIM m F m .Yi m m m q U bp [.y�L 0 g1 °u a m U •u �tl •u Q~ Q Q u Q N Y q 7 Q uU �mp 13 •O M q q Bea U q .pmi .qqi �+ O .+ q $ O +� O q U N Q Q pm U M p�.13 m .a m p N m H N N BO N O •� U M U 0 m U a M U m F00 R M Q lT H {pH ID W N M 1.1 a h b {� OI O N M 1.1 a h b m. O H M 0 N N N N H H H H H M M M M M M M N N N N Q a q0q Y « 0M O O m Oi q o a � o - u � ro m m 0 m � m u u m m u a m m u u o q BO 'd U BOo U .a m N 0 7 u O w ro u ti u N m m ti F Q a o< m Y u m q 6f m b N p m Oi a 01 a m u q Y m o 0 0 0 h M a a 0 0 01 u Y .i vi o o m N N 0 0 b b mg qq p M M 0 0 O F u C4 76 ti ti tiy u A .ma .ui tP um p' a° m W u S tK a O O 0 0 o 0 0 0 h M a a 0 0 M h v v 0 0 o v� M M O O vi o o m N N 0 0 b b 0 0 b b M M 0 0 M M 0 0 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND HARMONY PARK "A GREAT PLACE TO CALL HOME" PROF con SENviutJ 2% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HARMONY PARK ADOPTED EXPENSES OPERATING ovoENSES 8% CONSUMABLE SUPPLIES 0% "A GREAT PLACE TO CALL HOME" PENSES TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PARKS: HARMONY PARK ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 BUDGET 2006-07 AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 2,376 1,831 1,831 1,100 984 1,033 1,085 TOTAL PROF & CONTRACT SERVICES $ 2,376 $ 1,831 $ 1,831 $ 1,100 $ 984 $ 1,033 $ 1,085 OPERATING EXPENSES 60020 Electricity 4,500 5,020 5,020 5,020 18,000 18,900 19,845 60025 Water 21,929 5,265 22,000 17,000 8,500 8,755 9,018 60105 Rent Equipment - 400 400 400 100 505 530 60280 Property Maintenance 22,405 21,950 21,950 21,950 18,000 20,900 21,945 TOTAL OPERATING EXPENSES $ 48,835 $ 32,635 $ 49,370 $ 44,370 $ 44,600 $ 49,060 $ 51,338 CONSUMABLE SUPPLIES 65095 Maintenance Supplies 259 - - - - - - TOTAL CONSUMABLE SUPPLIES $ 259 $ $ - $ - $ $ $ CAPITAL EXPENSES 69086 $474K CO Payment - 49,645 49,645 TOTAL CAPITAL EXPENSES $ - $ $ 49,645 $ 49,645 $ $ $ - TOTAL EXPENDITURES $ 51,469 $ 34,466 $100,846 $ 95,115 $ 45,584 $ 50,093 $ 52,423 "A GREAT PLACE TO CALL HOME" n ami O O O Y O V W O O O O O y O O O O O O L O O O O O O y O O O O y N O O O O O O O O O O O O O O O O O O O O O N q a a q o oa q N o q ry oo q n n N N N o o u u rym+ b' U U O U m M a m 0 m N a a a° m s P q a O ti m q a+ $ o A m m m a a u u rmi M q U U ti 0 ami V m .• tl m V .a tl tl tl .a tl m O H al a� tl A M N L +1 M p +1 8 H q 7 .a q Y O m N Y m O O Y O Y tl Y p M O m A m tl m b m lilt . m 0 m N O al 0 M O F b R00 F F u a F rN rE q p p F r O N N O Y O m 'qq Y Y m N n 00 n O O N m n ou O a O m M b O O m o O M b 'O N V o 0 0 0 A tl b v bp m .a M A p p tl .a a tl tl U w M O 8 'O U u O p p .moi O m Ntl q a0. M d q u b y qp 53 a +tli xA q y M O ti m b O q O al w G 14 rU0 a V m ami Mtl mm m am ~m p q .tla rtli m O qq O m $ O pp Y ri o O m m~ M O m q m .tea Y Y L m q Y M y�y Y C Y A U b M m a M Y M p b A N ti U 'tla M W M m m +p1 'i m o Y 'q 0O m �m u 0 u p. tl u m u o V u m +mi al p q A a�+ p ai a A u m m F m al m al m a� q m .a q 0 o a m 0.a G .mi G ti Q V Q N aM+ G o M ami m y U q w b' m q A m u w Oi u w m V ti a u m w tl awl M am+ al O .m+ m q >M O w ap M m b M pp 6 r� �pp b m u -d b +ai a W A H M RI u U p q a M m W 7C .• O' H W H n o' H lT H n br N n m a N b n m a o N m a N b n m N n m N N N N N ~~~~~~~ •i n n n m u 9 m u al 93 ti ti F ti My +0i u u rym+ b' U U O U m M a m 0 Y a a a° m s P q ti a+ m m a a ° A o \ N N N r O N N O Y O m 'qq Y Y m N n 00 n O O N m n ou O a O N b b b b 'O N V o 0 0 0 0 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND BECK PARK "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES BECK PARK ADOPTED EXPENSES OPERATING 1-111010 PROFESSIONAL & CONTRACTUAL SERVICES 4% "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PARKS: BECK PARK ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUALS BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 1,777 1,831 1,831 824 816 857 900 TOTAL PROF & CONTRACT SERVICES $ 1,777 $ 1,831 $ 1,831 $ 824 $ 816 $ 857 $ 900 OPERATING EXPENSES 60020 Electricity 3,056 3,415 3,415 2,400 4,098 4,303 4,518 60025 Water 5,581 4,125 4,125 3,500 5,600 5,768 5,941 60105 Rent Equipment 521 500 500 - 125 531 558 60280 Property Maintenance 14,126 11,000 11,000 11,600 9,000 11,450 12,023 TOTAL OPERATING EXPENSES $ 23,285 $19,040 $19,040 $17,500 $ 18,823 $ 22,052 $ 23,039 TOTAL EXPENDITURES $ 25,061 $20,871 $20,871 $18,324 $ 19,639 $ 22,909 $ 23,939 "A GREAT PLACE TO CALL HOME" m q a O O O O o 0 0 0 O O O O O O O o 1cO O O O O O o ao 0 0 o u� o 0 0 0 0 0 0 Y N Ytltl q Ytl O Y N Y O O O O • y b N 7� a y� 0 y •"1 � N N N N O 1'1 W Q V' p Q N N Q •-1 K f. H N O b �eC r9C �eC T .ai m O 0 W A b 7 U U •. m m m w 0 q q q V V A Y Y Y Y q U Y m m m m Y F F F U a$ F w q a93 b F m OI Y 0 V m W q q W q x 7 •0a CD ~ tiq A w 0 Y V o u m m m Iq q Y b q 0 M a q 0 m w qO 0 Oq 0 m 0 O A M 0- a A b ti F +a 00 1 U +q1 M a m •q1 U +a1 V 14 0 0 Y b O Q y Vp W M M M •-1 A u N U 0 V 7. u m V q u p N u +� Y $ a m H m u m Y m Y p .� m m • N q q O a 0 m 0 p 0 .� 0 m 0 q 0 0 m +� O b p �0 0 V p O Ll O M Y p .-I Y .1 V M Y pp q 14 Y m 0 U M O 'tlO {q� p p VV c% 01 M S U .�1 Q .qi q �Ni N A N U m q N N N y y m V i Y m .i Y Y qq mg W U Y N m O 0i m m q a W q $ YG M a �g '�1 Y 0.' m a N � a a A o a w � x �C a a a e a •-mi 0 o a \ N o 0 � 0 0 o e N Y O N M O h N iV N O O W 0 tl .MQ 1'1 Q O Q •.{ {{{000 V N b e•1 b M b 1.1 b 1.1 • A~ R •o -i r .O-1 N N TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND LAKEVIEW SOCCER FIELDS "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LAKEVIEW SOCCER FIELDS ADOPTED EXPENSES OPERATING EXPENSES 94% PROFESSIONAL & CONTRACTUAL SERVICES 6% "A GREAT PLACE TO CALL HOME" GENERALFUND PARKS: LAKEVIEW SOCCER FIELDS ACCOUNT NUMBER DESCRIPTION TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PROFESSIONAL & CONTRACTUAL SERVICES 55185 Portable Toilets 1,777 1,831 1,831 1,200 1,224 1,285 1,349 "A GREAT PLACE TO CALL HOME" TOTAL PROF & CONTRACT SERVICES $ 1,777 $ 1,831 $ 1,831 $ 1,200 $ 1,224 $ 1,285 $ 1,349 OPERATING EXPENSES 60020 Electricity - - - - - - - 60025 Water 21,276 14,000 14,000 10,000 16,800 17,304 17,823 60105 Rent Equipment - - - - - - - 60280 Property Maintenance 3,160 7,200 7,200 7,200 4,000 6,700 7,035 TOTAL OPERATING EXPENSES $ 24,437 $21,200 $21,200 $ 17,200 $ 20,800 $ 24,004 $ 24,858 TOTAL EXPENDITURES $ 26,213 $23,031 $23,031 $ 18,400 $ 22,024 $ 25,289 $ 26,208 "A GREAT PLACE TO CALL HOME" a a 0 0 0 0 m a o q u ro ro a Y m 0 M 0 0 o a Og .i ro R .-i u m � •o •i ro � ro o v r ro m m b N d .mi u .mi u U A m Uyp .a M m m u N q m 0 O +1 m A. u ++ •u y m u o u w U N d u ogO qq N Y +1 N M N m W +7 M u `ii Y N N A W u b ti F M .14 w u u u m m m d@p A A lo q m u u m u N m m u m u ~q R. F oa .... .a $ a .+ U Im M N [9 .i ro r� a vi \ o N N N QQ$ M � q qO L1 o a+ N O p m pp q o m � 0.1 a n ++ +o O m W m m u m m ,+ate m M N 11 11 0 of bi ro m m q .. p b .mi m u u m d bi m b u d m pp w m a m u u m .r ++ d d O M O F w m 7C M u m q +1 N u m a+ m Y q O A M A $ q qN G W P d w d o 4 ++ a a � q w rOK V F qm' g M •! 6a x o H b m Y m no n ro in a a ao a vi C h N N A~ •uC roi .i N a TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND MEDIANS &COMMON AREAS "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES MEDIANS & COMMON AREAS ADOPTED EXPENSES OPERATING 111111010 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PARKS: MEDIANS & COMMON AREAS ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ 128,965 $ 115,243 $ 115,243 $ 107,920 $109,834 $ 128,965 $ 148,263 "A GREAT PLACE TO CALL HOME" OPERATING EXPENSES 60020 Electricity 342 420 420 420 441 463 486 60025 Water 50,156 42,323 42,323 35,000 46,093 53,007 60,958 60105 Rent Equipment - - - - - - - 60280 Property Maintenance 78,468 72,500 72,500 72,500 63,300 75,495 86,819 TOTAL OPERATING EXPENSES $ 128,965 $ 115,243 $ 115,243 $ 107,920 $109,834 $ 128,965 $ 148,263 TOTAL EXPENDITURES $ 128,965 $ 115,243 $ 115,243 $ 107,920 $109,834 $ 128,965 $ 148,263 "A GREAT PLACE TO CALL HOME" N m O O O O O O m O O O O O O m rl O �•1 O O O • ' O O O a 11 P • 11 q • 11 O O O O O O O P N � O � O �•1 N N O � n a P m m N M b Y q m m m ti umg � o m O M ti M ti M V ,1g A q +1 +1 M u N tlpV Y O O A 9 tlV o Q pq m $ a pp N a O U ti w M m Q ou p( F a o � a b N A o °u om q u m m m pp q p u u 0 o P o 0 0 3 ~ n M � q +1 m Itl N ti m V o o o m x a m q 0 q o u A q w Q Q Q ti u V 0 +N+ N M O i1 mgt 1 b taa N b ,q tl m •� .a M m o .+ q F Q O~ O rl � N h i•1 P N b 1� m O� rl N ri rl N g N N N {YQ F O oaO W O O m pp q o m � 00 a n o u m m 0 m u m m V m m m N ++ a m m +1 O N N u O cl 04 o m q q 7 W q PI m °m"aI° cU O N W D R W m +1 m F Q Br a m u u m q b� m b W 7 m m a m a m u q m N q O M ti M ti M V ,1g A q +1 +1 M u N M M u u M o m q o Q pq m $ a pp N a O U ti M m Q p( F a o � a b N A o m i u m m u 0 o P o 0 0 v ~ n n m q TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND COMMUNITY DEVELOPMENT "A GREAT PLACE TO CALL HOME" PERSONNEL SERVICES 33% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES COMMUNITY DEVELOPMENT ADOPTED EXPENSES PROFESSIONAL & CONTRACTUAL SERVICES 64% 1% V 1% SUPPLIES 1% "A GREAT PLACE TO CALL HOME" TING SES TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND COMMUNITY DEVELOPMENT PROGRAM DESCRIPTION The mission of the Community Development Department is to provide a high level of service to our customers in the areas of permitting, building inspection, code enforcement, as well as municipal facility construction and maintenance, ensuring all facilities and infrastructure are constructed and maintained in accordance with federal, state, local, and international codes in the interest of public safety. PROGRAM GOAL(S) Provide a high level of customer service to our internal and external customers while continually striving to protect the life, health and safety of our residents, our infrastructure and the environment. Continue to strive for education in the Permitting and Building fields, training and certifications assure we are giving our customers the highest level of service in the industry. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Brought inspection and plan review services "in house" with hiring of new building inspector. 2. Eagle's Ridge PH II was released, and residential construction has begun. As of now, ten of the twenty-five lots have been permitted for construction. 3. The Value Place Hotel started construction in January 2007, the hotel was issued their Certificate of Occupancy (C/O) in September 2007 and is ready for occupancy. 4. The Medlin Middle School addition has been completed, and their C/O was issued by start of this school year. 5. The United Methodist Church addition has been completed, and their C/O was issued in September 2007. 6. Started development for Church Hill Downs and The Highlands subdivisions. 7. Started development for the Northwest Independent School District (NISD) High School on Marshall Creek Road. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Continue to ensure that all new/future development is handled in an efficient and expeditious manner, streamlining processes in preparation for the potential rapid growth. 2. Monitor and inspect residential and commercial construction projects to ensure that they comply with Town adopted construction codes. 3. Continually strive to streamline our Permitting process in order to handle large-scale development. 4. Strive to maintain Trophy Club in such a manner that it enhances quality of life for current and future residents by seeking compliance with the Town's Code of Ordinances. 5. Continually review and update existing ordinances so that they stay up-to-date and accurate and serve the needs of our residents. 6. Work with NISD to provide quality facilities, including the construction of a High School with Joint - use facilities such as sports fields, a Library, and Performing Arts Center. 7. Work with NISD on a potential Joint Irrigation Project, potentially utilizing stormwater runoff, well water, effluent, as well as municipal water, with a goal of saving money for both entities for irrigation. 8. Work with the developers to complete development and infrastructure of Churchill Downs and The Highlands subdivisions and start the Building process. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND COMMUNITY DEVELOPMENT ACCOUNT 37,800 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60020 PERSONNEL SERVICES 101,331 48,690 30,000 30,000 17,500 0 871 50005 Salaries & Wages 191,775 160,971 160,971 159,799 119,870 142,511 148,211 50010 Overtime 4,557 5,005 5,005 5,005 2,000 2,080 2,163 50015 Longevity/Certification Pay 1,855 2,565 2,565 2,220 4,140 - - 50016 Longevity - - - - 555 645 915 50017 Certification - - - - - - - 50020 Retirement 20,739 20,259 20,259 19,718 15,303 18,445 19,516 50025 Group Insurance 20,102 17,591 17,591 15,167 - - - 50026 Medical Insurance - - - - 15,941 18,811 21,632 50027 Dental Insurance 3,500 60175 Code Enforcement 64 955 1,127 1,296 50028 Vision Insurance - - - - 247 291 335 50029 Life Insurance & Other - - - - 1,085 1,253 1,288 50030 Social Security Taxes 12,060 10,556 10,556 10,355 7,107 8,434 8,723 50035 Medicare Taxes 2,820 2,469 2,469 2,422 1,662 1,972 2,040 50040 Unemployment Taxes 1,285 1,080 1,080 314 810 864 918 50045 Workman's Compensation 2,541 2,384 2,384 (386) 1,633 3,062 3,193 50050 Auto Allowance 3,125 3,000 3,000 2,564 - - - 50055 Clothing Allowance 417 - - 8 - - - 50060 Pre -Employment Physicals/Testing 75 75 75 300 19 (0) (0) TOTAL PERSONNEL SERVICES $ 261,351 $ 225,955 $ 225,955 $ 217,486 $ 167,188 $ 199,495 $ 210,231 55005 55035 55045 55070 55080 55090 55095 55100 55115 55120 55130 55140 55145 55185 PROFESSIONAL & CONTRACTUAL SERVICES Engineering Abatements Legal Independent Labor Maintenance & Repairs Vehicle Maintenance Equipment Maintenance Building Maintenance Contract Landscape Maintenance Cleaning Services Trash Removal/Recycling Health Inspections Consultants Portable Toilets TOTAL PROF & CONTRACT SERVICES 34,560 37,800 37,800 17,500 16,770 19,739 20,725 905 1,561 1,561 700 - - - - 1,500 1,500 - 60020 Electricity 101,331 48,690 30,000 30,000 17,500 Water 871 3,000 275 - - - - - - 1,253 1,000 1,000 650 500 600 630 8,824 19,500 19,500 8,160 300 706 60070 3,351 4,140 4,140 4,140 - - - 281,722 290,897 290,897 284,000 307,889 336,209 375,857 4,000 5,092 5,092 4,700 5,000 5,400 5,832 1,135 4,000 4,000 200 4,000 4,000 4,000 $ 384,716 $ 395,490 $ 395,490 $ 337,550 $ 334,159 $ 365,948 $ 407,044 "A GREAT PLACE TO CALL HOME" 140� 144 885 2,180 125 128 300 356 550 578 400 412 2,569 2,697 940 ■ 987 300 1 306 149 1,924 130 363 606 424 2,832 1,036 312 OPERATING EXPENSES 60005 Telephone 103 250 250 120 60010 Communications/Pagers/Mobiles 1,834 1,590 1,590 1,047 60020 Electricity 101,331 116,600 116,600 104,000 60025 Water 871 3,000 3,000 700 60030 Rent 10,568 - - - 60035 Postage 82 100 100 400 60066 Publications/Books/Subscripts 210 300 300 706 60070 Dues & Memberships 689 1,235 1,235 900 60075 Meetings 182 350 350 19 60080 Schools & Training 3,113 3,150 3,150 1,640 60085 Training (Management & Safety) - - - - 60100 Travel & Per Diem 770 1,600 1,600 1,150 60105 Rent Equipment - - - - 60125 Advertising 400 400 967 60195 Flags & Repairs - - - - 60170 Animal Control 1,452 7,410 7,410 3,500 60175 Code Enforcement 64 1,000 1,000 600 60200 Irrigation Repairs - - - - "A GREAT PLACE TO CALL HOME" 140� 144 885 2,180 125 128 300 356 550 578 400 412 2,569 2,697 940 ■ 987 300 1 306 149 1,924 130 363 606 424 2,832 1,036 312 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND COMMUNITY DEVELOPMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60205 Street Repairs 66,610 60210 Long Term Street Repairs - 60215 Street Sweeping 2,034 60220 Striping & Signage 7,125 - - - - - - 60245 Miscellaneous Expenses 68 200 200 200 200 206 212 60280 Property Maintenance 41 - - - - - - 60300 Playground/Ball Field Material - 60310 Park Equip. Replacement Fund - - - - - - 60360 Furniture/Equipment <$5000 - 1,350 1,350 1,200 800 800 800 TOTAL OPERATING EXPENSES $ 197,147 $ 138,535 $ 138,535 $ 117,149 $ 7,209 $ 8,794 $ 8,789 CONSUMABLE SUPPLIES 65005 Fuel & Lube 6,555 8,473 8,473 2,818 3,528 3,704 3,890 65010 Uniforms - 600 600 516 1,200 1,236 1,273 65025 Small Equipment/Tools - - - - - - 65030 Chemicals 65040 Safety Equipment 65055 Hardware - - - - - - - 65085 Office Supplies 1,050 1,030 1,030 1,500 1,400 1,442 1,485 65090 Printer Supplies & Maintenance - - - - - - - 65095 Maintenance Supplies 142 (21) 65100 Copies - - - - - - - 65105 Printing 513 600 600 300 650 650 650 TOTAL CONSUMABLE SUPPLIES $ 8,259 $ 10,703 $ 10,703 $ 5,113 $ 6,778 $ 7,032 $ 7,298 CAPITAL EXPENSES 69005 Capital Expenses 61,894 - - - - - - 69035 Vehicles 13,006 4,560 4,560 14,139 5,585 5,585 5,585 69080 Bleachers - - - - 69100 10 Acre Park - 69195 GASB34/Reserve For Replacement 127,899 - - - TOTAL CAPITAL EXPENSES $ 202,799 $ 4,560 $ 4,560 $ 14,139 $ 5,585 $ 5,585 $ 5,585 TOTAL EXPENDITURES $ 1,054,273 $ 775,242 $ 775,242 $ 691,437 $ 520,919 $ 586,853 $ 638,947 In FY07-08, several lines tied to the Administration and Public Services Buildings have been moved to Facilities Management, a newly created department. Also, the Community Development Director position has been removed. 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PROGRAM GOAL(S) The Planning & Zoning Department seeks to provide an aesthetically refined community for the citizens of Trophy Club by striving for quality development throughout the Town in order to enhance and maximize the value of commercial and residential properties. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 Value Place Hotel Final Site Plan Approved by Town Council October 2006 Preliminary Plat Approval of Neighborhoods 1, 2, 5, 6, 7, The Highlands December 2006 Preliminary Plat Approval of Neighborhoods 3, 4, 9, The Highlands January 2007 Annexation of 21.13 Acres in the M. Medlin Survey, Abstract A-832 February 2007 Rezoned Property for Future High School Site March 2007 Development Standards for The Highlands Approved by Town Council April 2007 Preliminary Plat Approval of NISD High School No. 2 (Byron Nelson) May 2007 Final Plat Approval of Churchill Downs June 2007 Final Plat Approval of Neighborhoods 3, 4, The Highlands July 2007 Final Plat Approval of Trophy Club Drive, Phase 1 (Master Improvements) August 2007 Final Site Plan and Plat Approval of NISD High School No. 2 (Byron Nelson) September 2007 MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Provide effective planning support to the public, Town staff, the Planning & Zoning Commission and Town Council. 2. Review and facilitate the final platting and development of PD -27, The Highlands at Trophy Club. 3. Ensure that the design of all plans, specifications, and plats of all developments are in compliance with Town Ordinances and development practices. 4. Continue to work with the development community in order to facilitate quality developments within the Town. 5. Coordinate with the Town Engineer, Planning Consultant and Building Inspector/Official to ensure the construction and inspections of all developments are in compliance with engineering principals and development practices and Town Ordinances. 6. Provide accurate and timely information and assistance to other Town departments, developers, engineers, contractors and citizens. 7. Maintain accurate and up-to-date base map information. 8. Maintain department web page, providing current project/development information to residents and developers. 9. Evaluate Comprehensive Land Use Plan to assess need to update to reflect growth and development of the Town. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND PLANNING & ZONING ACCOUNT 156 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-2010 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 205 226 248 - - - 75 150 450 500 PERSONNEL SERVICES 200 200 100 375 425 475 181 50005 Salaries & Wages 22,766 23,501 23,501 23,200 45,900 47,736 49,645 50010 Overtime - - - - - - - 50015 Longevity/Certification 401 446 446 446 4,000 4,400 - 50016 Longevity - - - - - - 160 50020 Retirement 2,765 2,828 2,828 2,690 5,738 6,062 6,425 50025 Group Insurance 2,284 2,131 2,131 1,821 - - - 50026 Medical Insurance - - - - 4,515 5,328 6,127 50027 Dental Insurance 261 307 354 50028 Vision Insurance 72 85 98 50029 Life Insurance & Other - - - - 420 435 450 50030 Social Security Taxes 1,404 1,485 1,485 1,466 2,846 2,960 3,088 50035 Medicare Taxes 328 347 347 343 666 692 722 50040 Unemployment Taxes 19 135 135 54 270 288 306 50045 Workman's Compensation 75 52 52 34 94 172 179 50060 Pre -Employment Physicals/Testing - - - 40 - - - TOTAL PERSONNEL SERVICES $ 30,042 $ 30,925 $ 30,925 $ 30,094 $ 60,782 $ 64,065 $ 67,554 PROFESSIONAL & CONTRACTUAL SERVICES 55005 Engineering 24,318 21,000 114,000 114,000 48,000 58,000 58,000 55020 Town Planner 4,160 11,000 11,000 5,200 14,000 12,000 10,000 55025 Town Planner Ordinances 11,840 3,000 3,000 - - - - 55060 Appraisal - 500 500 - - 500 500 TOTAL PROF & CONTRACT SERVICES $ 40,318 $ 35,500 $ 128,500 $119,200 $ 62,000 $ 70,500 $ 68,500 OPERATING EXPENSES 60035 Postage 60066 Publications/Books/Subscripts 60070 Dues & Memberships 60075 Meetings 60080 Schools & Training 60100 Travel & Per Diem 60125 Advertising 60225 Platt Filing Fees 60230 Computer Mapping 60240 ZBA Hearings 60245 Miscellaneous Expenses 60360 Furniture/ Equipment < $5,000 TOTAL OPERATING EXPENSES CONSUMABLE SUPPLIES 65085 Office Supplies 65105 Printing TOTAL CONSUMABLE EXPENSES 227 156 156 150 250 255 260 265 337 337 200 337 354 372 71 65 65 130 205 226 248 - - - 75 150 450 500 279 200 200 100 375 425 475 181 150 150 100 150 175 200 2,459 1,040 1,040 1,040 1,290 1,316 1,342 48 1,290 1,290 1,100 1,290 1,419 1,561 - 2,000 2,000 1,600 4,000 4,400 4,800 880 200 200 75 680 714 750 35 50 50 - 50 55 61 172 - - - 1,000 1,100 $ 4,616 $ 5,488 $ 5,488 $ 4,570 $ 8,777 $ 10,788 $ 11,668 242 424 424 500 424 437 450 61 300 300 100 300 309 318 $ 303 $ 724 $ 724 $ 600 $ 724 $ 746 $ 768 TOTAL EXPENDITURES $ 75,279 $ 72,637 $ 165,637 $154,464 $ 132,283 $ 146,099 $ 148,490 "A GREAT PLACE TO CALL HOME" H b a 0 0• o • o• o• o• O O O O O o O O O O O O O O O O o O o o O O O o o Yq O O • Ytltl 1'1 • Ytltl H • Ytl b Ytl r Y H N N • Y am • Ytl b • Ytltl r 7 � a p Fg7J ^ n 7 N N Fg N� 7 r u N H s 0 • m p b b 7� �j a N R N N �� V• R � � R S M � b a m v z nm dV _ N tl V tl n a .� i• w q H .� H H .� .� H tl N +1 tl tl tl tl tl x tl x tl Y N O 8 H b w g m 7 H F F F F OU F u F dr o m w •0 4 >, O H i• N 7 7 x u u m tl b 93 u g a w w u a 0 H H a m 0tl 4 NYYo o m A N a� a m o ° °o A aH d u O a w w � m� H O 0 0 o 0 m 0 o m m H w 0 0 0 0 o w H 'a 0 aO 0 m •A a +1 N tl a u O tl +1 M M M ••� m +1 H +1 H +1 C9 Y +1 Y al +1 m m b Y Y Y Y H Y Y Y A q ma ro +� O m . 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By utilizing dedicated and highly trained personnel, we can more efficiently protect the lives, property and welfare of an urban community. PROGRAM GOAL(S) To provide quality service to the citizens of Trophy Club by providing timely and efficient response to fire, medical, rescue, and calls for public service. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Re -wrote Fire Services Operation Manual and Guidelines. Updated existing protective equipment (i.e. nozzles, hoses, protective clothing). 2. Enhanced firefighter communications with the purchase of an interoperable communication equipment device per National Fire Protection Association (NFPA) 1910/1500 regulations. 3. Evaluated the possibility of refurbishing/ replacing a twenty (20) year-old engine; however, took delivery of new Pierce Arrow XT Pumper. 4. Enhanced management of Texas Commission on Fire Protection (TCFP) and Insurance Services Office (ISO) required records to streamline compliance inspections. 5. Explored the possibility of enhancing the ISO rating from an ISO 4 to an ISO 3. 6. Incorporated first aid into Fire Prevention Week (October of each year). 7. Evaluate options for the Public Safety Office (PSO) program on all fire shifts. 8. Commenced study for additional fire station following ISO recommendation. 9. Sent personnel to National Fire Academy (NFA) for enhanced/specialized training. 10. Through additional training, established a certified fire inspector for each shift. 11. Established a Personal Qualification Skills (PQS) System for firefighter training. 12. Researched and developed a Town Emergency Management Plan. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Establish Interlocal Training Agreement with Tarrant County Community College in conjunction with Northeast Fire Department Association (NEFDA). 2. Establish National Incident Management System (NIMS) Protocol and training. 3. Establish Interlocal Agreement with Denton County Emergency Management System. 4. Appoint key personnel to Pump Operators Certification Class. 5. Train additional personnel as Certified Fire Inspectors. 6. Establish criteria to send key personnel to National Fire Academy. 7. Offered and instructed a Citizen Fire Academy. 8. Establishment of an ordinance adopting Town Emergency Management Plan. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND FIRE ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 341,272 351,094 351,094 346,000 368,303 411,290 501,698 50010 Overtime 45,263 42,411 42,411 42,000 39,694 42,782 53,493 50011 DPS Holiday Pay 6,246 8,259 8,259 7,422 10,456 11,160 13,045 50015 Longevity/Certification 2,043 3,096 3,096 2,100 - r - 50016 Longevity - - - - 1,923 2,345 2,894 50017 Certification - - - - 3,519 3,519 3,519 50020 Retirement 47,174 47,814 47,814 48,902 52,987 59,963 74,265 50025 Group Insurance 47,608 39,801 39,801 37,995 - - - 50026 Medical Insurance - - - - 40,404 53,111 67,327 50027 Dental Insurance 2,531 3,300 4,155 50028 Vision Insurance 585 --* 777 993 50029 Life Insurance & Other 3,136 3,494 4,178 50030 Social Security Taxes 22,986 23,720 23,720 24,646 24,615 27,307 33,432 50035 Medicare Taxes 5,376 5,547 5,547 5,764 5,757 6,386 7,819 50040 Unemployment Taxes 668 1,917 1,917 700 1,925 2,347 2,806 50045 Workman's Compensation 5,263 7,889 7,889 7,990 13,020 r 14,538 17,818 50050 Auto Allowance - - - - - 1,050 1,050 50060 Pre -Employment Physicals/Testing 75 450 450 221 450 1,083 1,531 TOTAL PERSONNEL SERVICES $523,974 $531,999 $531,999 $ 523,740 $ 569,305 $ 644,452 $ 790,025 PROFESSIONAL & CONTRACTUAL SVC 55030 Software & Support - - - - - - - 55045 Legal - 800 800 - - - - 55070 Independent Labor 11,799 6,169 6,169 8,000 6,169 6,977 8,826 55080 Maintenance & Repairs 4,574 5,900 5,900 4,500 4,500 4,635 11,221 55090 Vehicle Maintenance 10,607 11,880 11,880 9,000 7,800 8,580 9,438 55095 Equipment Maintenance - - - - 2,000 2,100 2,500 55100 Building Maintenance 19,691 11,000 11,000 8,700 11,000 11,000 5,000 55110 Maintenance -Radios 452 1,500 1,500 1,000 1,500 1,575 1,654 55160 Professional Outside Services - - - 15,842 164,000 40,000 - 55195 NFACT - - - - - - - TOTAL PROF & CONTRACT SERVICES $ 47,122 $ 37,249 $ 37,249 $ 47,042 $ 196,969 $ 74,867 $ 38,639 OPERATING EXPENSES 60005 Telephone 100 173 173 150 173 259 267 60010 Communications/Pagers/Mobiles 1,179 1,510 1,510 1,485 1,836 2,484 2,534 60020 Electricity 11,810 12,128 12,128 12,000 12,734 13,371 26,742 60025 Water 2,162 2,000 2,000 2,000 2,000 3,000 4,120 60035 Postage 75 104 104 50 62 93 95 60040 Service Charges & Fees - 25 25 - - - - 60055 Insurance 10,530 11,250 11,250 1 1, 739 11,813 12,404 19,024 60060 Inspection Fees - - - - - - - 60066 Publications/Books/Subscripts 331 347 347 347 347 364 383 60070 Dues & Memberships 6,150 9,000 9,000 7,000 7,785 8,174 8,583 60080 Schools & Training 5,320 9,270 9,270 6,500 7,450 8,195 9,834 60096 Emergency Management 917 1,000 1,000 1,125 1,000 1,500 2,000 60100 Travel & Per Diem 3,035 6,750 6,750 2,500 4,261 4,687 5,625 60110 Physicals/Tests 916 1,843 1,843 1,843 1,843 1,880 1,917 60125 Advertising 100 105 105 105 105 157 160 60160 Programs & Special Projects 5,007 4,039 4,039 4,000 4,000 4,160 4,243 60165 Contingency - - - - - - - 60180 Fire Inspection/Enforcement 33 550 550 550 550 550 550 60195 Flags & Repair - - - - 1,780 1,869 1,962 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND FIRE ACCOUNT $ 85,916 $ 46,144 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 60245 Miscellaneous Expenses 1,175 268 268 200 268 273 279 60360 Furniture/Equipment <$5000 - - - - - 500 500 60989 Conversion To Trophy Club - - - - - - - TOTAL OPERATING EXPENSES $ 48,841 $ 60,362 $ 60,362 $ 51,594 $ 58,007 $ 63,920 $ 88,817 CONSUMABLE SUPPLIES 12,056 $ 18,000 $ 65,000 Denton/Tarrant Cty Pledge - Fire 65005 Fuel & Lube 5,692 9,311 9,311 8,000 9,311 9,777 10,265 65010 Uniforms 1,829 2,095 2,095 3,328 3,215 4,000 4,500 65015 Protective Clothing 2,021 1,284 1,284 1,200 3,200 4,800 6,400 65025 Small Equipment 2,333 - - - - - - 65030 Chemicals 250 1,000 1,000 800 1,000 1,030 1,061 65035 Small Tools 2,545 2,750 2,750 2,500 5,000 2,650 2,730 65055 Hardware 4,797 - - - - - - 65075 Pharmacy - - - 65080 Oxygen - 216 216 - - - - 65085 Office Supplies 929 955 955 500 750 1,000 1,500 65095 Maintenance Supplies 1,869 2,174 2,174 2,000 2,406 2,526 2,653 65100 Copies 9 337 337 - - - - 65105 Printing 170 541 541 541 541 557 574 65115 Other Consumables - - - - - - - TOTAL CONSUMABLE SUPPLIES $ 22,445 $ 20,663 $ 20,663 $ 18,869 $ 25,423 $ 26,340 $ 29,682 CAPITAL EXPENSES 69005 Capital Expenses 48,081 25,000 25,000 25,000 - - - 69006 Grant Match - - - - 6,211 6,211 6,211 69035 Vehicles 3,585 - - - - - 69050 Radios 20,036 3,424 3,424 2,500 - 2,500 69240 Truck Payment -Fire Chief Vehicle - - - - 4,000 4,000 69245 Brush 681 Payment 10,533 - - 69250 Quint 681 Payment 60,020 62,000 62,000 55,377 69251 Engine 681 Payment - 18,000 18,000 22,033 73,000 73,000 73,000 69255 Airpacks 13,188 2,245 2,245 2,245 2,245 2,245 2,245 69400 Remodel Fire Station Payment - - - - - New Brush 682 Payment r 15,000 15,000 New New Fire Station Payment - - TOTAL CAPITAL EXPENSES $155,443 $107,245 $110,669 $ 108,079 $ 83,956 $ 100,456 $ 102,956 EXPENSE TOTALS $797,825 $757,518 $760,942 $ 749,324 $ 933,660 $ 910,036 $ 1,050,119 Fire Revenue/PID Assessment (O&M)* $ 85,916 $ 46,144 $ 46,144 $ 38,694 $ 31,306 $ 37,365 $ 85,065 Net Fire Revenue $ 711,910 $ 711,374 $ 714,798 $ 710,630 $ 902,353 $ 872,671 $ 965,054 MUD 1 $ 409,261 $ 409,261 $ 395,790 $ 515,293 $ 498,382 $ 551,143 MUD2 $ 325,557 $ 325,557 $ 314,841 $ 387,060 $ 374,289 $ 413,912 * Consists of the following: Supp'I Assessment - 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PROGRAM GOAL(S) To constantly strive to create and maintain above -standard roadways and infrastructure in a cost- effective manner. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Completed a Capital Improvement Project (CIP) to reconstruct a section of the roadway system on Indian Creek Drive from Heritage to Pebble Beach, as well as Shields Court and a section of Shields Drive - ahead of schedule and under budget. 2. Continued and refined our in-house Street Maintenance Program to reduce costs and improve responsiveness. 3. Completed the implementation of the Pavement Management System and utilization of data to make recommendations to Town Council for future street repairs and capital improvement projects. 4. Completed cost-effective repairs on several areas of Indian Creek and Trophy Club Drive, utilizing a polyurethane injection method that is expected to last the life of the pavement and with very little interruption to traffic. 5. Responded to numerous roadway deficiencies and performed in-house repairs throughout town. 6. After sales of $3.26 million dollars in road bonds, developed plans and awarded contract for reconstruction of Trophy Club Drive from Century Court to Riviera Court , Greenleaf from Timberline to Timberline, and Timberline from Greenleaf to Indian Creek Drive. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Increase amount of concrete paving repairs done in house. 2. Work to complete the sale of the remaining $3.26 million dollars in road bonds originally approved by voters in 2000. 3. Upon sale of remaining road bonds, develop plans and initiate process to begin construction of Phase II, which will include Oak Hill and possibly Brook Hollow Court/Lane. 4. Create and maintain a street sign inventory. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TX ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERAL FUND STREETS ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 BUDGET 2006-07 AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 104,561 104,561 105,104 180,382 187,598 213,225 50010 Overtime 1,273 1,273 1,273 4,800 4,992 5,192 50015 Longevity/Certification - - - - - - 50016 Longevity 281 751 50017 Certification - - - - - - 50020 Retirement 12,499 12,499 12,781 23,748 25,104 28,892 50025 Group Insurance 14,166 14,166 12,834 50026 Medical Insurance - - - 23,481 27,708 35,969 50027 Dental insurance 1,390 1,641 2,124 50028 Vision Insurance 336 396 521 50029 Life Insurance & Other 1,601 1,647 1,873 50030 Social Security Taxes 6,158 6,158 6,595 11,301 11,691 13,237 50035 Medicare Taxes 1,440 1,440 1,542 2,643 2,734 3,096 50040 Unemployment Taxes 721 721 440 1,261 1,345 1,634 50045 Workman's Compensation 1,488 1,488 405 2,495 4,581 5,190 50050 Auto Allowance - - - 4,800 4,800 4,800 50060 Pre -Employment Physicals/Testing 325 325 30 426 639 852 TOTAL PERSONNEL SERVICES $ $142,631 $142,631 $ 141,005 $258,664 $ 275,156 $ 317,356 PROFESSIONAL & CONTRACTUAL 55005 Engineering - - - 215,086 217,086 125,222 55070 Independent Labor - - - 55080 Maintenance & Repair - - - - - - 55090 Vehicle Maintenance 500 500 550 1,500 2,000 2,200 55095 Equipment Maintenance - - - - - - TOTAL PROFESSIONAL & CONTRACTUAL $ $ 500 $ 500 $ 550 $ 216,586 $ 219,086 $ 127,422 OPERATING EXPENSES 60010 Communications/Pagers/Mobiles 1,320 1,320 979 1,430 1,459 1,922 60020 Electricity - - - 102,893 108,038 113,440 60070 Dues & Memberships - - - 250 375 386 60080 Schools & Training 1,000 1,000 179 1,200 1,500 1P 1,650 60100 Travel & Per Diem 500 500 504 550 700 800 60125 Advertising - - - - - - 60205 Street Repairs 176,500 176,500 130,836 141,500 161,500 181,500 60215 Street Sweeping - - - - - - 60220 Striping & Signage 15,000 15,000 15,000 13,000 17,000 19,000 TOTAL OPERATING EXPENSES $ $194,320 $194,320 $ 147,498 $ 260,823 $ 290,571 $ 318,698 CONSUMABLE SUPPLIES 65005 Fuel & Lube 6,000 6,000 5,373 4,759 7,497 7,872 65010 Uniforms 2,072 2,072 2,072 3,628 3,737 4,649 65105 Printing - - - - - - TOTAL CONSUMABLE SUPPLIES $ $ 8,072 $ 8,072 $ 7,445 $ 8,387 $ 11,234 $ 12,521 CAPITAL EXPENSES 69005 Capital Expenses 34,000 34,000 18,000 - - - 69035 Vehicles 7,589 7,589 7,589 7,589 16,689 9,100 TOTAL CAPITAL REPAIRS $ $ 41,589 $ 41,589 $ 25,589 $ 7,589 $ 16,689 $ 9,100 TOTAL EXPENDITURES $ $387,112 $387,112 $ 322,087 $ 752,049 $ 812,736 $ 785,097 In FY07-08, Streets moved to a newly created department. 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N W m a Id ro m m Oi q •O q w M m N Y m N Q m d x q O m p N m m m m J7 m m m n d M V N b fD N m m N m N N N a m 0 Y a q m � m M 0u m my ,1 A Q Or P a� „U iC a 0 a m x o Y ti m o 0 0 ro m o�p u o 0 0 m O F N M O O V O O O \ N N N O N m 'Op Y OI Y O O O q .a u ri a .oi N m b F 9 0 a TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERALFUND STORM SEWER "A GREAT PLACE TO CALL HOME" PROFESSIONAL & CONTRACTUAL 33% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES STORM SEWER ADOPTED EXPENSES OPERATING mvomnicmc PERSONNEL SERVICES 17% "A GREAT PLACE TO CALL HOME" ;ONSUMABLE SUPPLIES 0% CAPITAL EXPENSES 42% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GENERAL FUND STREETS: STORM SEWER PROGRAM DESCRIPTION The mission of the Storm Sewer Department is to professionally inspect, repair and maintain the Town's Storm Sewer infrastructure in a manner that best serves the community and the environment. PROGRAM GOAL(S) To consistently work towards having a very efficient storm sewer system that protects our environment, our infrastructure and our residents. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 As part of the Capital Improvement Project (CIP), reconstruct a section of the storm drainage system on Indian Creek Drive from Heritage to Pebble Beach, as well as Shields Drive and Shields Court. Extensive work was completed to address serious groundwater issues affecting the integrity of the streets. 2. Completed the Storm Drainage System Upgrade on Inverness Drive to increase the effective discharge of storm water runoff to the storm drains. 3. Initiated a system for performing inspections and repairs of Storm Sewers. 4. Inspected, cleaned and repaired approximately 105 Storm Sewers. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Create a systematic procedure for inspecting, repairing and maintaining the Town storm sewer network. 2. Within 180 days of the submission of their General Permit by the Texas Council on Environmental Quality (TCEQ) to the Environmental Protection Agency, we will complete, submit and implement our Storm Water Management Plan. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND STREETS: STORM SEWER ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 BUDGET 2006-07 AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED PERSONNEL SERVICES 50005 Salaries & Wages 9,802 9,802 11,690 13,464 14,003 23,489 50010 Overtime 627 627 382 825 858 892 50015 Longevity/Certification - - - - - - 50016 Longevity 54 74 50017 Certification - - - - - - 50020 Retirement 1,232 1,232 1,414 1,786 1,894 3,155 50025 Group Insurance 1,406 1,406 1,348 - - - 50026 Medical Insurance - - - 1,490 1,758 4,044 50027 Dental Insurance 86 101 233 50028 Vision Insurance 24 28 64 50029 Life Insurance & Other - - - 125 129 222 50030 Social Security Taxes 647 647 748 886 925 1,516 50035 Medicare Taxes 151 151 175 207 216 355 50040 Unemployment Taxes 89 89 30 89 95 202 50045 Workman's Compensation 147 147 74 188 346 567 50050 Auto Allowance - - - - - - 50060 Pre -Employment Physicals/Testing - - - - - - TOTAL PERSONNEL SERVICES $ - $ 14,100 $ 14,100 $ 15,862 $ 19,170 $ 20,408 $ 34,814 PROFESSIONAL & CONTRACTUAL 55005 Engineering 15,118 4,000 4,000 4,000 4,000 4,120 4,244 55070 Independent Labor - 8,500 8,500 8,500 8,500 8,500 8,500 55080 Maintenance & Repair 51,705 15,000 15,000 15,000 15,000 15,450 15,914 55090 Vehicle Maintenance - - - - - - - 55095 Equipment Maintenance - - - - - - 55130 Trash Removal/Recycling - 10,000 10,000 6,342 10,000 10,200 10,404 TOTAL PROFESSIONAL & CONTRACTUAL $ 66,823 $ 37,500 $ 37,500 $ 33,842 $ 37,500 $ 38,270 $ 39,061 OPERATING EXPENSES 60010 Communications/Pagers/Mobiles - - - - - - - 60025 Water 21 - - - - - - 60070 Dues & Memberships - 2,100 2,100 2,167 2,100 2,163 2,228 60080 Schools & Training - - - - 400 600 60100 Travel & Per Diem 150 300 400 60125 Advertising - - - - - 200 60215 Street Sweeping - 5,000 5,000 4,000 6,000 7,500 9,000 60245 Miscellaneous Expenses (432) 204 204 204 204 304 354 TOTAL OPERATING EXPENSES $ (410) $ 7,304 $ 7,304 $ 6,371 $ 8,454 $ 10,667 $ 12,782 CONSUMABLE SUPPLIES 65005 Fuel & Lube 337 - - - - - - 65095 Maintenance Supplies - - - - - - - 65105 Printing - 250 250 200 250 258 265 TOTAL CONSUMABLE SUPPLIES $ 337 $ 250 $ 250 $ 200 $ 250 $ 258 $ 265 CAPITAL EXPENSES 69035 Vehicles - - - - - - - 69195 GAS1334/Reserve For Replacement 51,346 51,346 54,225 46,926 45,698 32,778 69280 Capital Repairs - - - - - - TOTAL CAPITAL REPAIRS $ $ 51,346 $ 51,346 $ 54,225 $ 46,926 $ 45,698 $ 32,778 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL GENERALFUND STREETS: STORM SEWER ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED TOTAL EXPENDITURES $ 66,750 $ 110,500 $ 110,500 $ 110,500 $ 112,300 $ 115,300 $ 119,700 In FY07-08, Storm Sewer moved with Streets to a newly created department. 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PROGRAM GOAL(S) 1. To increase park revenue by 30% over the next year. 2. To implement phase II on improving the Women's Garden Club beautification project. 3. To implement grant funding. 4. To review all areas of parks operation. 5. To do a feasibility study on airfield operation. 6. To increase Town awareness and use of the park. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Approval of 80/20 Texas Parks & Recreation Trail Grant in the amount of $120,000. 2. Submittal and acceptance of $30,000 in grant funding from Economic Development Corporation (EDC) 4B. 3. Implemented Phase I in a beautification project with the Trophy Club Women's Garden Club. 4. Received Corp approval for clearing a large area for possible airfield installation, and subsequently cleared the area. 5. Received permission to eliminate trucks from a large area of the park, increasing potential revenue capabilities. 6. Installed remote facility to allow police to more effectively patrol the lake shore. 7. Creation of a Marshall Creek Sub -Committee. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Change the name of the park to one that residents will more closely identify with. 2. Change the pricing structure to more adequately reflect operational changes in the park. 3. Implement changes to the existing trail system. 4. Create a youth motorized trail area. 5. Work with EDC's and the Parks & Recreation Board on developing a comprehensive use plan. 6. Create a volunteer base to address various park needs. 7. Survey citizens to determine outdoor recreational programming needs. 8. Install new bathrooms in the park. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL TROPHY CLUB PARK FUND ACCOUNT NUMBER DESCRIPTION 2005-06 ACTUAL 2006-07 BUDGET 2006-07 AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED REVENUES 44010 Park Revenues (91,087) (118,425) (118,470) (65,000) (109,780) (115,650) (121,731) 44040 Loan Proceeds - - - - - - - 49010 Interest Income (181) (100) (100) (245) (200) (200) (200) 49900 Miscellaneous Income (471) (18) TOTAL REVENUES $ (91,738) $ (118,525) $ (118,570) $ (65,263) $ (109,980) $ (115,850) $ (121,931) PERSONNEL SERVICES 50005 Salaries & Wages 17,400 17,400 14,000 15,300 15,912 16,548 50010 Overtime - - - - - - 50015 Longevity/Certification - 50016 Longevity 64 50017 Certification - - - - - - 50020 Retirement 2,055 2,055 2,055 1,913 2,021 2,143 50025 Group Insurance 1,704 1,704 1,704 - - - 50026 Medical Insurance - - - 1,806 2,131 2,451 50027 Dental Insurance 104 123 141 50028 Vision Insurance 29 34 39 50029 Life Insurance & Other - - - 143 148 153 50030 Social Security Taxes 1,079 1,079 868 949 987 1,030 50035 Medicare Taxes 252 252 203 222 231 241 50040 Unemployment Taxes 108 108 108 108 115 122 50045 Worker's Compensation 376 376 100 309 567 592 50060 Pre -Employment Physicals/Testing 25 25 75 38 38 38 TOTAL PERSONNEL SERVICES $ $ 23,000 $ 23,000 $ 19,113 $ 20,920 $ 22,306 $ 23,563 PROFESSIONAL & CONTRACTUAL 55010 Park Administration 11,196 19,193 19,193 - 12,000 12,000 12,000 55015 Police and EMS Services 4,229 7,250 7,250 5,000 5,000 5,000 55045 Legal - 500 500 - 500 500 500 55070 Independent Labor 31,080 11,952 11,952 14,500 16,848 18,533 20,386 55080 Maintenance & Repairs - - - - - - - 55095 Equipment Maintenance 1,500 1,575 1,654 55115 Contract Landscape Maintenance - - - 55130 Trash Removal/Recycling - - - - - - - 55145 Consultants 3,716 5,000 5,000 3,500 2,500 2,625 2,756 55165 Collection Fees - - - - 1,645 1,735 1,826 55185 Portable Toilets 2,274 2,747 2,747 2,100 2,448 2,570 2,699 TOTAL PROFESSIONAL & CONTRACTUAL $ 52,495 $ 46,642 $ 46,642 $ 20,100 $ 42,441 $ 44,538 $ 46,821 OPERATING EXPENSES 60005 Telephone 341 393 393 393 405 417 430 60010 Communications/Pagers/Mobiles 30 1,285 1,285 800 1,465 1,494 1,524 60020 Electricity 2,391 2,625 2,625 1,700 2,888 3,176 3,494 60025 Water 1,910 2,500 2,500 2,000 3,000 3,300 3,630 60055 Insurance 5,000 5,000 5,000 5,000 5,000 5,000 5,000 60070 Dues & Memberships - - - - 240 252 265 60080 Schools & Training 460 483 507 60100 Travel & Per Diem - - - - - - 60125 Advertising - 1,000 1,000 50 2,000 2,100 2,205 60245 Miscellaneous Expenses 280 500 500 500 500 525 551 60280 Property Maintenance 20,642 26,600 26,600 14,000 26,600 27,930 29,327 TOTAL OPERATING EXPENSES $ 30,594 $ 39,903 $ 39,903 $ 24,443 $ 42,558 $ 44,678 $ 46,932 CONSUMABLE SUPPLIES 65005 Fuel & Lube - 1,478 1,478 - 1,529 1,682 1,850 65010 Uniforms - 498 498 498 426 439 452 65085 Office Supplies 169 200 200 200 206 212 219 65095 Maintenance Supplies 384 400 400 400 400 420 441 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL TROPHY CLUB PARK FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED 65105 Printing - 1,500 1,500 1,000 1,500 1,575 1,654 TOTAL CONSUMABLE SUPPLIES $ 553 $ 4,076 $ 4,076 $ 2,098 $ 4,061 $ 4,328 $ 4,615 CAPITAL EXPENSES 69005 Capital Expenses 10,693 - - - - - - 69260 Loan Repayment/Waterline 4,641 4,950 4,950 4,950 TOTAL CAPITAL EXPENSES $ 15,334 $ 4,950 $ 4,950 $ 4,950 $ $ $ TOTAL EXPENSES $ 98,975 $ 118,570 $ 118,570 $ 70,704 $ 109,980 $ 115,850 $ 121,932 TOTAL REVENUES OVER EXPENSES $ (7,237) $ (45) $ (0) $ (5,441) $ 0 $ (0) $ (0) In FY06/07, Marshall Creek Park was renamed Trophy Club Park. 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A A O O O N ei H q O m m m w u a b) q F A F ti w u m q ti u q W a u A T m W 7 Y m w poi Aow m o W m F M m n tv ra m a c F y 1 v ti 0 � x Y w a m • A 4 .. a M a u w m O m A b1 q ti Y a .qi H F {� a Q m W $ pA F a 0 � M O O ao 00 a O a � NoN m W m m u m ao u m m •A m N u a !u m •M O N u u o b Oq0 .mi A u m > u F A a a m u u m q a m 'O M q m 00 w m a q O w u a b) q ti w u m q ti u q W a m .a b Y F m .a w poi Aow m o F M m n tv ra m a c F v m 1 v q 7 • A 4 .. a A kWl TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HOTEL &MOTEL FUND "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HOTEL & MOTEL FUND ADOPTED REVENUES Interest Income HOTEL & MOTEL FUND ADOPTED EXPENSES cy Tax 96% DO NOT ANTICIPATE INCURRING ANY EXPENSES DURING INITIAL YEAR OF THIS FUND, UNLESS DIRECTED BY TOWN COUNCIL OTHERWISE. FIRST YEAR FOR TRENDING PURPOSES. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES HOTEL & MOTEL FUND PROGRAM DESCRIPTION The Hotel & Motel Tax Fund was created for Fiscal Year 2007-08 when Town Council adopted and levied a tax on November 20, 2006 for the occupancy of hotel rooms at the maximum rate authorized pursuant to Chapter 351 of the Texas Tax Code. Section 351.002 of the Texas Tax Code authorizes a municipality to adopt an ordinance to impose a tax on a person who, under contract or agreement, pays for the use or possession or for the right to use or possession of a room in a hotel. Furthermore, this fund is utilized to account for the receipt and distribution of the Town's Hotel/Motel Occupancy Tax, which is currently levied at 7% of room rental rates. PROGRAM GOAL(S) The Town Council has determined it necessary and appropriate to levy a tax on the occupancy of a hotel room, and to use the revenues from such tax for lawful purposes pursuant to Chapter 351 of the Texas Tax Code (i.e., directly enhancing and promoting tourism). MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. The Value Place Hotel received its building permit in December 2006, started construction in January 2007, and was issued their Certificate of Occupancy (C/O) in September 2007. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Receive revenue timely on or before the 20th day of the month following the reporting period. 2. Trend revenue but do not distribute or incur expenditures in this fund during this fiscal year, unless directed by the Town Council. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL HOTEL & MOTEL FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40040 Occupancy Tax (13,000) (20,400) (21,420) 49010 Interest Income (500) (1,000) (1,050) TOTAL REVENUES $ $ $ $ $ (13,500) $ (21,400) $ (22,470) TOTAL EXPENSES $ $ $ $ $ - $ 13,500 $ 21,400 TOTAL REVENUES OVER EXPENSES $ $ $ $ $ 13,500 $ 7,900 $ 1,070 In FY07/08, the Hotel & Motel Fund became a newly created fund "A GREAT PLACE TO CALL HOME" H 0 0 O o o O O o o O O O O O o Y O O O O O O O O O O O O O O M O N N N N N N N N N N N N m m +1 N Y m ii m N O .1 m M A OC K N O L Oq 10i �f g Y .mi .mi 7g m g E M A ti N y o +>i m a+ Bmr m w F F O o a u m Y m m q A K > fA w r Y °° a o m g s m a m U .moi ami Y dP . Q n q A q M ami y1 +9i .mi m m O w m my A mm ti 0 q pMeg p Y bi m M m m A U UMUZ m Y yy .pp1 O m m +1 m 2 F g m M 2 q u m b- H m W 0 F q Y Y +a1 pUQ E m M m [yD U W Y m A O O q t+ m .a b p .WTp. Yp F a o re a Y m o O Y 7C + m a m U yy W S o o m b Ypp F a w b •o O mU F O O Yp m O � m m \ v o0 0o 0 CO L imp O by Y jQ71 Yq O A~ R a a a A a w TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL PROJECTS FUND "A GREAT PLACE TO CALL HOME" $3.26M Street GO Bond 50% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL PROJECTS FUND ADOPTED REVENUES $474K Harmony Park CO Bond 1% CAPITAL PROJECTS FUND ADOPTED EXPENSES $474K Harmony Park CC "--1 GASB Replacement "A GREAT PLACE TO CALL HOME" 86% F GASB Replacement 49% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES CAPITAL PROJECTS FUND PROGRAM DESCRIPTION The purpose of the Capital Projects Fund, which was created during the FY07-08 budget, is to account for financial resources that are utilized for the acquisition, construction or maintenance of capital facilities or equipment (other than those financed by proprietary or trust funds). With the exception of current equipment replacement related to Information Technology (GASB34), a majority of these projects, which generally involve Facilities Maintenance, Parks and Streets, typically involve major infrastructure development and improvement and have a project life of over twelve (12) months. Capital Projects are generally funded through General Obligation (GO) and Certificate of Obligation (CO) bonds. PROGRAM GOAL(S) 1. To provide a segregation of funding sources for major acquisitions, renovations, and development. 2. To allocate and expense proceeds in a manner that is consistent with Council -approved projects. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Issued $3.26M GO for Street Projects. 2. Issued $474K CO for Harmony Park Projects. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Complete Street Projects by Fall 2008. 2. Complete Harmony Park Projects by Spring 2008. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL CAPITAL PROJECTS FUND GASB REPLACEMENT ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 49036 GASB Reserves (68,523) (11,574) (20,899) TOTAL REVENUES $ $ $ $ $ (68,523) $ (11,574) $ (20,899) EXPENSES 69005 Capital Expenses 68,523 11,574 20,899 TOTAL EXPENSES $ $ $ $ $ 68,523 $ 11,574 $ 20,899 TOTAL REVENUES OVER EXPENSES $ $ $ $ $ - $ - $ I In mid FY06/07, the Capital Projects Fund became a newly created fund "A GREAT PLACE TO CALL HOME" 0 Y d N U N Qyp P W FN pUp 0 O a a R N u N m N V F 0 m N o + N o \ N o a a g 010 q a m P a o A � 4 v u y O p m ro O O O O O b Y O tl N O O i • O O EO V N N 4 a a M d d h m N ro ro q Y H O F d F M O W Yp M ede 7 u Y ro 0 -.01 IG M Y Pi a a M n m U N m O y61 D 4 d M 7 d d .7 d do p d N pD F d d Y Y M O O m pp cti o a r o .. m M m d Y m m U v m M N N a m d Y Y O •• a N m d d N d Y d m A m u g�u>4 k cm w a v Y V �9 b M y u a w d a m v m m v m �M q n A m a Y d M E o 0 8 F U a d Y p p d A p 1e N u b 5q u a u a A K d° d r up 0 vi F a H d m M H u q tl u y o $ N @qp \F ` L y U M A u n o A N F a o •w � H .•I d m 6 a" Y d al � yaHn A 4 MR ? O H n d b m m d N U N O 0 p q �M tl U U N a 8 [L F v y u H M @y 0 u g A 4 • C7 M F m OFO M .� N n a vi p 2 N N a a A N O O m !q a o .. m � m v •M d y a m v u u o •. ry L m d qq yW d u O u a o u u a A m O i m > u H d •M F p d a4 d U w u b N 7 d pp w m v m �M Y d M u U a d w p A u N 5q u a u a A d F a H M u y o $ N @qp \F ` L o A n o .1I F o a a o m m 6 a" o yaHn A 4 W a • N N 9 .a • .a .a d b M O� Y m Id d u oa N V O a M .� m M u O m N d t p .w O b a a a v m N m M a r d 0 o b O o C! o 0 0 0 0 0 0 0 a • 1l1 1l1 N N m N b 0 F M d q 2 0 u d �M A O q M O O u u a �M M m U q m H d Q b• q �M b a N .y F a ro F Q d m (Q$ F+ a A u w M O O m p0 a o K r o •• m a d d u M d V a m d utl ai o N pl b• d [; q p •7 M d (+` pWp V O q0 u A .M b m u >> a F Q W K d � W q Oi d b M q d dl w d K m d tlm Wy O % Iq •M a b V �M M m d d a m a+ Q u � m m EN d V • A i a M • a O V K F d V M a {y� m m M Oy V N m N u u M 3 wa b o b F w MO m� b ai o atlyi a u mo N Id0 W O b� b W tlg $ a VA v TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL CAPITAL PROJECTS FUND $3.26M STREET GO BOND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 49010 Interest Income (65,508) (65,508) (70,403) (1,024) 49035 Prior Year Reserves 49105 Bond/CO Proceeds (3,260,000) (3,260,000) TOTAL REVENUES $ $ $ (3,325,508) $ (3,325,508) $ (70,403) $ (1,024) $ EXPENSES 55005 Engineering 146,000 146,000 - 60350 Interfund Trans Out (I&S) 65,508 65,508 70,403 1,024 65105 Printing 1,216 1,216 - - 69270 Street Repairs/Bond Program 450,000 450,000 2,233,332 381,914 70005 Paying Agent Fees 500 500 - - 70020 Bond/CO Issuance Cost 47,038 47,038 - TOTAL EXPENSES $ $ $ 710,262 $ 710,262 $ 2,303,735 $ 382,938 $ TOTAL REVENUES OVER EXPENSES $ $ $ (2,615,246) $ (2,615,246) $ 2,233,332 $ 381,914 $ BALANCE $ (2,615,246) $ (381,914) $ 0 $ 0 In mid FY06/07, the Capital Projects Fund became a newly created fund. "A GREAT PLACE TO CALL HOME" d a o 0 0 0 0 0 b o 0 0 0 0 0 a o in en en en n r r r o In In In wi � N MI MI MI N m m m A b A u u u 0 0 0 F H H gm G m d E d m b d O u d a d u q O q H M o W u L m d a a m d O u M M M \ m d u Q M 0 O O H a 00 m r o .y p N \ Y h b O m d d H d H M a Y m u e 0 0 o m b u 64 H O N b\ d m N o N N O N O O H � � O O O Y o O N O m m 'O Y br Yp O O ep M� 7� 40i q ems. a a M My q A 4 u+ u+ u+ a D a N d N W bt O O O O o o O O O o a N V1 O V1 Y1 0 n o n N N 0 r.i N 0 N m n m m m m m m m m ro ro u u u u u u F F F F F F I N N W Oi O - N a Y m o m m d d m d a u w Y o a0 a c m M Y M O p ma db 4 N M 4 M u d q m 4 u b a d N m N o p N U O V F i i a m �-1 Y NK N Y d z M 3 n o 0 0 0 0 o N F,r •• w V O o f •� d o 0 0 0 0 o Y ry m O m r ry ry o ry 0 n 0 ry 0 ry 0 ry o F m d b O Y tl O M O' o b a 0 u voi o v~i m o o N i N H d M Ifl b b b n n M N a voi a 4 voi voi vi voi vi o vi o a a Q � TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL CAPITAL PROJECTS FUND $474K HARMONY PARK CO BOND ACCOUNT NUMBER DESCRIPTION 2005-06 2006-07 2006-07 ACTUAL BUDGET AMENDED 2006-07 ESTIMATE 2007-08 ADOPTED 2008-09 PROJECTED 2009-10 PROJECTED REVENUES 49010 Interest Income (7,064) (1,918) 49035 Prior Year Reserves 49105 Bond/CO Proceeds (474,000) (474,000) TOTAL REVENUES $ $ $ (474,000) $ (481,064) $ (1,918) $ $ EXPENSES 60350 Interfund Trans Out (I&S) - 7,064 1,918 69400 Restrooms 135,000 - 146,500 69405 Lighting 234,000 175,000 - 69410 Parking Lots 105,000 - 147,000 70005 Paying Agent Fees - 500 - 70020 Bond/CO Issuance Cost - 5,000 - TOTAL EXPENSES $ $ $ 474,000 $ 187,564 $ 295,418 $ $ TOTAL REVENUES OVER EXPENSES $ $ $ BALANCE In mid FY06/07, the Capital Projects Fund became a newly created fund. "A GREAT PLACE TO CALL HOME" $ (293,500) $ 293,500 $ $ $ (293,500) $ - $ $ m m c cc A 0 0 m 0 0 c c 0 0 a m o m m m n o a a a vi vi ui N N N N N m W b b b Y Y Y O O O F F F N 1 d 1 ♦ 1 ♦ 1 1 1 1 1 O O O O O O O O O O aro m O N O O Y a N m m m N O O O N N N N N N b N T N N 01 N N T N N T N q Vi m m m Vi N N N N N N N ro ro ro ro ro ro Y Y Y Y Y Y F F F F F F 0 0 0 0 0 0 0 0 Y O O O O O U O O O m d d 0 0 0 d 0 0 � N W pV q N O N Y Y a N >+ a m M q O N N q a q U \ 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O 0 0 0 0 0 0 O O N O O N O O N O O O O q b b q b Oai b O O ro F m "o ro d m Y a V F m O O in F .I ro b Y N F Y d v o a TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INTEREST &SINKING FUND "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INTEREST & SINKING FUND ADOPTED REVENUES Interfund Trans In Miscellaneous Income (Capital) 13% Interfund Trans In (( 0% Intergov Trans In (EDC4A, 4B) 15% Prior Ye Bond Principal Payment 49% INTEREST & SINKING FUND ADOPTED EXPENSES Paying Agent Fees 0% Property Taxes 56% "A GREAT PLACE TO CALL HOME" Bond Interest Expense 51% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INTEREST & SINKING FUND PROGRAM DESCRIPTION The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds (GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking Fund. PROGRAM GOAL(S) The purpose of this fund is to retire outstanding general obligation bonds and pay interests on the indebtedness. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Lowered tax rate from $.07088 per $100 valuation in FY05-06 to $.06328 in FY06-07, and maintained the same total tax rate of $.43051 per $100 valuation. 2. Issued $3.26M GO for Street Projects. 3. Issued $474K CO for Harmony Park Projects. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To better align debt, transition all CO payments from the General Fund to the I&S Fund and budget appropriately (i.e., $650K CO for Public Services Building, $474K CO for Harmony Park Projects.) 2. Receive approximately $131 K in revenue reimbursement to offset administrative costs incurred on non-bank qualified debt for both the Street and Harmony Park Project COs as a result of the Trophy Club Public Improvement District bond issue. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL INTEREST & SINKING FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40000 Property Taxes (429,271) (424,438) (424,438) (420,194) (583,242) (629,189) (703,178) 40015 Property Taxes/P & 1 (2,927) (2,000) (2,000) (3,000) (3,000) (3,000) (3,000) 49010 Interest Income (9,446) (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) 49035 Prior Year Reserves (83,962) (141,489) (15,368) 49135 Intergov Trans In (EDC4A, 4B) (102,570) (105,432) (105,432) (105,432) (162,057) (133,084) (134,874) 49145 Interfund Trans In (GF) 49155 Interfund Trans In (Capital) - (72,572) (72,321) (1,024) 49900 Miscellaneous Income (1) (131,342) TOTAL REVENUES $ (544,215) $ (543,870) $ (543,870) $ (613,198) $ (1,047,924) $ (919,786) $ (868,420) EXPENSES 70005 Paying Agent Fees 716 1,500 1,550 1,550 1,500 1,500 1,500 70025 Bond Interest Expense 250,183 237,370 237,370 237,370 457,935 387,918 369,728 70035 Bond Principal Payment 290,000 305,000 305,000 305,000 447,000 515,000 540,000 TOTAL I& S EXPENSES $ 540,898 $ 543,870 $ 543,920 $ 543,920 $ 906,435 $ 904,418 $ 911,228 TOTAL REVENUES OVER EXPENSES $ 3,317 $ 0 $ (50) $ 69,278 $ 141,489 $ 15,368 $ (42,808) "A GREAT PLACE TO CALL HOME" am+ m • • • M m m m F a F 0 F F F ur o m o u .ti o• 0 o o 0 o d• u O O O O ?� O O O O Q u m m of oaa 0 0 o n o o CC M vi m o ri o 0 0 0 0 a aq+ a � atl+ o o uy in o o o n uy o .i a rc uuy o� v� p o a a y. a q 0 o e pg 7 o F 11 ium{ .a ro ro ro m m V • m y�y m m ~ gp7 v $4 N N f,l f,l U .ti tP H N N m am+ m O M w PC m M m m m F a F 0 F F F ur N u .ti w o H m d• u n a m ?� Q u m mmp q 8 CC M n m m a M " `ygq� a 13 o M O q a~+ o am+ F u N a ro M o b V^ B Y m VM m @ o F 11 ium{ .a A n A ti m m V • m y�y m m ~ v $4 N N f,l f,l U .ti tP H N N m b N O W •Om m d q N m O 93 0 m m ro y b o F W F .qi w F q ti rj v 1 b Q a A F m A O q U tl y m g q w x q x O N O O Op N O M M u y u •m t9 a u q •~0 a .0.1 � w � ?• m q a m atn N+ m ,qg y u M OI N .T. x x M v x a +qi rt x N N N !Il !Il a +1 N N tD .i rc tD .i ro M tD .i rc n e Vml Vml N 0 0 0 0 0 0 0 0 0 0 0 0 in o v� 0 0 0 0 0 0 0 0 0 0 0 0 in w O O O O� O N O� 01 N A O• A a .+ m a a '+f df fV fV fV K u .ti d• u a m Q u m mmp q 8 \ m mmp N `ygq� .a q m O m m V 0 0 0 0 0 0 0 0 0 0 0 0 in o v� 0 0 0 0 0 0 0 0 0 0 0 0 in 0 0 0 0 0 0 0 0 0 0 0 0 v� o O O O O� O N O� 01 N A O• A a a a a a a '+f df fV fV fV df et fV '+f df lV fV m H m tl 0 0 0 0 c c c c 0 o m tl 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 a ++ o 0 0 o 7 o wi u 7 o n wi r� ao a a o 0 o a a a A A A N da Q Q Q b Q tl tl m tl N N N V r y o 0 �Hqp qMq qM Q a ! •jtlq E E 76 a s b ai o 0 F o 0 F u .+ u o F b m m m m q q O m b H O b b m , ++ L r L q q q q H H H q q N rl H O O M M tl i M M M Q Q Q tl tl tl O Q m tl tl bl bl a .y h tl a tl h tl r 0 0 O N O tl M Q N Q h Q h W W Q O M O M O O O O o y •-moi u o u g q, q, tl 0 +1 n tl b b b a+ b y q q q H g A M A M A +1 A V V M •.4 o H o H o H o tl tl Q q O O O .1 O W 01 04 Q M a m tl O m14 1 O b O b O +1 +1 m o M a N A Q m q O O O M H A O m 00 m 00 m q1 m tl m 1.1 Q N N 1.1 N L y V Vp U U r n n r o p vDi 9 a p n g o a. 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N O R M F H4 .+ m o ti H m L a m a n n o n N o N 0 N o m m ai q o W •\I N Y1 N N pp y F m o b u tp up o 0 0 6 I{Od�1 g .•�Oi N n 7 m n r r uH q i QM . o u b n A m O q qtl q~ 4 n n n a A 94 i TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL INTEREST & SINKING FUND ACCOUNT 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 NUMBER DESCRIPTION ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED REVENUES 40000 Property Taxes (429,271) (424,438) (424,438) (420,194) (583,242) (629,189) (703,178) 40015 Property Taxes/P & 1 (2,927) (2,000) (2,000) (3,000) (3,000) (3,000) (3,000) 49010 Interest Income (9,446) (12,000) (12,000) (12,000) (12,000) (12,000) (12,000) 49035 Prior Year Reserves (83,962) (141,489) (15,368) 49135 Intergov Trans In (EDC4A, 413) (102,570) (105,432) (105,432) (105,432) (162,057) (133,084) (134,874) 49145 Interfund Trans In (GF) 49155 Interfund Trans In (Capital) - (72,572) (72,321) (1,024) 49900 Miscellaneous Income (1) (131,342) TOTAL REVENUES $ (544,215) $ (543,870) $ (543,870) $ (613,198) $ (1,047,924) $ (919,786) $ (868,420) EXPENSES 70005 Paying Agent Fees 716 1,500 1,550 1,550 1,500 1,500 1,500 70025 Bond Interest Expense 250,183 237,370 237,370 237,370 457,935 387,918 369,728 70035 Bond Principal Payment 290,000 305,000 305,000 305,000 447,000 515,000 540,000 TOTAL I& S EXPENSES $ 540,898 $ 543,870 $ 543,920 $ 543,920 $ 906,435 $ 904,418 $ 911,228 TOTAL REVENUES OVER EXPENSES $ 3,317 $ 0 $ (50) $ 69,278 $ 141,489 $ 15,368 $ (42,808) "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES INTEREST & SINKING FUND PROGRAM DESCRIPTION The Interest & Sinking Fund, established by ordinances authorizing the issuance of General Obligation Bonds (GO), accounts for the accumulation of resources, and the payment of general long-term debt principal and interest. General Obligation Bonds and Certificates of Obligation (CO) are issued to finance major improvements for the construction of streets, parks, recreation centers, fire stations, police stations, libraries and other general governmental projects. Property taxes are the principal source of revenue in the Interest & Sinking Fund. PROGRAM GOAL(S) The purpose of this fund is to retire outstanding general obligation bonds and pay interests on the indebtedness. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Lowered tax rate from $.07088 per $100 valuation in FY05-06 to $.06328 in FY06-07, and maintained the same total tax rate of $.43051 per $100 valuation. 2. Issued $3.26M GO for Street Projects. 3. Issued $474K CO for Harmony Park Projects. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To better align debt, transition all CO payments from the General Fund to the I&S Fund and budget appropriately (i.e., $650K CO for Public Services Building, $474K CO for Harmony Park Projects.) 2. Receive approximately $131 K in revenue reimbursement to offset administrative costs incurred on non-bank qualified debt for both the Street and Harmony Park Project COs as a result of the Trophy Club Public Improvement District bond issue. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB GENERAL OBLIGATION (GO) SUMMARY BOND ISSUE ELECTION PROJECT DESCRIPTION DATE ORDINANCE DATE ISSUE REDEEM DATE DATE FACE VALUE General Obligation Bonds, Series 2007 Streets 07/15/00 04/02/07 05/01/07 09101117 $ 3,260,000.00 Non -Qualified Tax Exempt. Payment Budgeted In Town I&S Fund. General Obligation Bonds, Series 2002-A Pool & Harmony Park 05/04/02 08/12/02 09/01/02 09/01/12 $ 1,400,000.00 Payment Budgeted In Town I&S Fund. Reimbursed By EDC4A (75%) and EDC4B (25%), Unless Different Allocation Agreed Upon. General Obligation Refunding Bonds, 2002 Refund Series 1994 07/15/00 01/28/02 02/01/02 09/01/10 $ 1,580,000.00 - Payment Budgeted In Town I&S Fund. General Obligation Bonds, Series 2002 Streets 07/15/00 12/03/01 01/01/02 09/01/11 $ 3,000,000.00 - Payment Budgeted In Town I&S Fund. General Obligation Bonds, Series 1994* Streets 08/13/94 09/20/94 10/01/94 09/01/05 $ 2,200,000.00 * No Longer Active TOTAL AUTHORIZED $ 9,860,000.00 TOTAL ISSUED (NOT INCLUDING REFUNDINGS) $ 9,860,000.00 TOTAL AUTHORIZED REMAINING $ CERTIFICATES OF OBLIGATION (CO) SUMMARY ELECTION ORDINANCE ISSUE REDEEM FACE BOND ISSUE PROJECT DESCRIPTION DATE DATE DATE DATE VALUE Combination Tax & Revenue Certificate Of Harmony Park N/A 5/7/2007 5/1/2007 N/A $ 474,000.00 Obligation, Series 2007 Non -Qualified Tax Exempt. Payment Budgeted In Town I&S Fund. Ft inrlarl in (-,anarnl R incl Prinr Tn Fyn7-np Combination Tax & Revenue Certificate Of Public Services Building N/A 09/20/04 10/01/04 N/A $ 650,000.00 Obligation, Series 2004 Payment Budgeted In Town I&S Fund. Funded in General Fund Prior To FY07-08. TOTAL AUTHORIZED $ 1,124,000.00 TOTAL ISSUED (NOT INCLUDING REFUNDINGS) $ 1,124,000.00 TOTAL AUTHORIZED REMAINING $ "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB ANNUAL PRINCIPAL & INTEREST REQUIREMENT - ALL ISSUES FISCAL PRINCIPAL INTEREST INTEREST TOWN YEAR DUE 03/01 DUE 03/01 DUE 09/01 TOTAL 2008 447,000.00 204,407.50 253,528.33 904,935.83 2009 515,000.00 193,958.75 193,958.75 902,917.50 2010 540,000.00 184,864.00 184,864.00 909,728.00 2011 558,000.00 172,647.25 172,647.25 903,294.50 2012 585,000.00 159,877.50 159,877.50 904,755.00 2013 612,000.00 146,276.25 146,276.25 904,552.50 2014 633,000.00 132,174.75 132,174.75 897,349.50 2015 465,000.00 117,409.00 117,409.00 699,818.00 2016 482,000.00 107,300.75 107,300.75 696,601.50 2017 504,000.00 96,739.75 96,739.75 697,479.50 2018 478,000.00 85,671.75 85,671.75 649,343.50 2019 493,000.00 75,084.75 75,084.75 643,169.50 2020 518,000.00 63,888.75 63,888.75 645,777.50 2021 538,000.00 51,845.25 51,845.25 641,690.50 2022 568,000.00 39,317.00 39,317.00 646,634.00 2023 238,000.00 25,988.75 25,988.75 289,977.50 2024 250,000.00 20,840.00 20,840.00 291,680.00 2025 220,000.00 15,372.50 15,372.50 250,745.00 2026 235,000.00 10,560.00 10,560.00 256,120.00 2027 245,000.00 5,390.00 5,390.00 255,780.00 $ 9,124,000.00 $ 1,909,614.25 $ 1,958,735.08 $ 12,992,349.33 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2008 2010 2012 2014 2016 2018 2020 2022 2024 2026 ❑ PRINCIPAL ❑ INTEREST ❑ INTEREST DUE 03/01 DUE 03/01 DUE 09/01 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB ANNUAL DEBT SERVICE REQUIREMENTS - BY ISSUE $ 3,571,060.00 $1,416,220.00 $1,653,035.00 $790,847.00 $ 5,027,103.33 $534,084.00 $12,992,349.33 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 ❑ GO SERIES M GO SERIES ❑ GO SERIES ❑ CO SERIES ■ GO SERIES ■CO SERIES 2002 2002 2002-A 2004 2007 2007 ($3,000,000) ($1,580,000) ($1,400,000) ($650,000) ($3,260,000) ($474,000) "A GREAT PLACE TO CALL HOME" GO SERIES GO SERIES GO SERIES CO SERIES GO SERIES CO SERIES FISCAL 2002 2002 2002-A 2004 2007 2007 TOWN YEAR ($3,000,000) ($1,580,000) ($1,400,000) ($650,000) ($3,260,000) ($474,000) TOTAL 2008 234,690.00 200,760.00 108,057.50 51,927.00 256,483.33 53,018.00 904,935.83 2009 238,365.00 199,760.00 105,445.00 51,737.00 254,062.50 53,548.00 902,917.50 2010 236,490.00 203,560.00 107,832.50 54,839.00 253,012.50 53,994.00 909,728.00 2011 236,127.50 201,795.00 104,982.50 55,346.00 251,687.50 53,356.00 903,294.50 2012 235,390.00 204,655.00 107,132.50 53,814.00 250,087.50 53,676.00 904,755.00 2013 239,300.00 201,915.00 109,045.00 52,168.00 248,212.50 53,912.00 904,552.50 2014 237,625.00 203,775.00 106,245.00 50,578.00 246,062.50 53,064.00 897,349.50 2015 240,572.50 - 108,445.00 48,989.00 248,637.50 53,174.00 699,818.00 2016 237,900.00 - 110,370.00 47,439.00 247,692.50 53,200.00 696,601.50 2017 239,825.00 - 112,010.00 45,810.00 246,692.50 53,142.00 697,479.50 2018 241,275.00 - 113,355.00 44,221.00 250,492.50 - 649,343.50 2019 237,250.00 - 114,395.00 42,632.00 248,892.50 - 643,169.50 2020 237,500.00 - 115,120.00 41,065.00 252,092.50 - 645,777.50 2021 237,250.00 - 115,320.00 39,453.00 249,667.50 - 641,690.50 2022 241,500.00 - 115,280.00 37,864.00 251,990.00 - 646,634.00 2023 - - - 36,275.00 253,702.50 - 289,977.50 2024 - - - 36,690.00 254,990.00 - 291,680.00 2025 - - - - 250, 745.00 - 250, 745.00 2026 - - - - 256,120.00 - 256,120.00 2027 - - - - 255, 780.00 - 255, 780.00 $ 3,571,060.00 $1,416,220.00 $1,653,035.00 $790,847.00 $ 5,027,103.33 $534,084.00 $12,992,349.33 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 ❑ GO SERIES M GO SERIES ❑ GO SERIES ❑ CO SERIES ■ GO SERIES ■CO SERIES 2002 2002 2002-A 2004 2007 2007 ($3,000,000) ($1,580,000) ($1,400,000) ($650,000) ($3,260,000) ($474,000) "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB GENERAL OBLIGATION BONDS - SERIES 2002 ($3,000,000) FISCAL PRINCIPAL INTEREST INTEREST TOWN YEAR DUE 03/01 DUE 03/01 DUE 09/01 TOTAL 2008 115,000.00 59,845.00 59,845.00 234,690.05- 2009 125,000.00 56,682.50 56,682.50 238,365.00 2010 130,000.00 53,245.00 53,245.00 236,490.00 2011 135,000.00 50,563.75 50,563.75 236,127.50 2012 140,000.00 47,695.00 47,695.00 235,390.00 2013 150,000.00 44,650.00 44,650.00 239,300.00 2014 155,000.00 41,312.50 41,312.50 237,625.00 2015 165,000.00 37,786.25 37,786.25 240,572.50 2016 170,000.00 33,950.00 33,950.00 237,900.00 2017 180,000.00 29,912.50 29,912.50 239,825.00 2018 190,000.00 25,637.50 25,637.50 241,275.00 2019 195,000.00 21,125.00 21,125.00 237,250.00 2020 205,000.00 16,250.00 16,250.00 237,500.00 2021 215,000.00 11,125.00 11,125.00 237,250.00 2022 230,000.00 5,750.00 5,750.00 241,500.00 $ 2,500,000.00 $ 535,530.00 $ 535,530.00 $ 3,571,060.00 GENERAL OBLIGATION BONDS - SERIES 2002 ($1,580,000) FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 150,000.00 25,380.00 25,380.00 200,760.00 2009 155,000.00 22,380.00 22,380.00 199,760.00 2010 165,000.00 19,280.00 19,280.00 203,560.00 2011 170,000.00 15,897.50 15,897.50 201,795.00 2012 180,000.00 12,327.50 12,327.50 204,655.00 2013 185,000.00 8,457.50 8,457.50 201,915.00 2014 195,000.00 4,387.50 4,387.50 203,775.00 $ 1,200,000.00 $ 108,110.00 $ 108,110.00 $ 1,416,220.00 GENERAL OBLIGATION BONDS - SERIES 2002-A ($1,400,000) FISCAL YEAR PRINCIPAL DUE 03/01 INTEREST DUE 03/01 INTEREST DUE 09/01 TOWN TOTAL 2008 55,000.00 26,528.75 26,528.75 108,057.50 2009 55,000.00 25,222.50 25,222.50 105,445.00 2010 60,000.00 23,916.25 23,916.25 107,832.50 2011 60,000.00 22,491.25 22,491.25 104,982.50 2012 65,000.00 21,066.25 21,066.25 107,132.50 2013 70,000.00 19,522.50 19,522.50 109,045.00 2014 70,000.00 18,122.50 18,122.50 106,245.00 2015 75,000.00 16,722.50 16,722.50 108,445.00 2016 80,000.00 15,185.00 15,185.00 110,370.00 2017 85,000.00 13,505.00 13,505.00 112,010.00 2018 90,000.00 11,677.50 11,677.50 113,355.00 2019 95,000.00 9,697.50 9,697.50 114,395.00 2020 100,000.00 7,560.00 7,560.00 115,120.00 2021 105,000.00 5,160.00 5,160.00 115,320.00 2022 110,000.00 2,640.00 2,640.00 115,280.00 $ 1,175,000.00 $ 239,017.50 $ 239,017.50 $ 1,653,035.00 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB CERTIFICATE OF OBLIGATION BONDS - SERIES 2004 ($650,000) FISCAL PRINCIPAL INTEREST INTEREST TOWN YEAR DUE 03/01 DUE 03/01 DUE 09/01 TOTAL 2008 32,000.00 9,963.50 9,963.50 51,927.00 2009 33,000.00 9,368.50 9,368.50 51,737.00 2010 31,000.00 11,919.50 11,919.50 54,839.00 2011 33,000.00 11,173.00 11,173.00 55,346.00 2012 33,000.00 10,407.00 10,407.00 53,814.00 2013 33,000.00 9,584.00 9,584.00 52,168.00 2014 33,000.00 8,789.00 8,789.00 50,578.00 2015 33,000.00 7,994.50 7,994.50 48,989.00 2016 33,000.00 7,219.50 7,219.50 47,439.00 2017 33,000.00 6,405.00 6,405.00 45,810.00 2018 33,000.00 5,610.50 5,610.50 44,221.00 2019 33,000.00 4,816.00 4,816.00 42,632.00 2020 33,000.00 4,032.50 4,032.50 41,065.00 2021 33,000.00 3,226.50 3,226.50 39,453.00 2022 33,000.00 2,432.00 2,432.00 37,864.00 2023 33,000.00 1,637.50 1,637.50 36,275.00 2024 35,000.00 845.00 845.00 36,690.00 $ 560,000.00 $ 115,423.50 $ 115,423.50 $ 790,847.00 GENERAL OBLIGATION BONDS - SERIES 2007 ($3,260,000) FISCAL PRINCIPAL INTEREST INTEREST TOWN YEAR DUE 03/01 DUE 03/01 DUE 09/01 TOTAL 2008 60,000.00 122,802.08 73,681.25 256,483.33 2009 110,000.00 72,031.25 72,031.25 254,062.50 2010 115,000.00 69,006.25 69,006.25 253,012.50 2011 120,000.00 65,843.75 65,843.75 251,687.50 2012 125,000.00 62,543.75 62,543.75 250,087.50 2013 130,000.00 59,106.25 59,106.25 248,212.50 2014 135,000.00 55,531.25 55,531.25 246,062.50 2015 145,000.00 51,818.75 51,818.75 248,637.50 2016 150,000.00 48,846.25 48,846.25 247,692.50 2017 155,000.00 45,846.25 45,846.25 246,692.50 2018 165,000.00 42,746.25 42,746.25 250,492.50 2019 170,000.00 39,446.25 39,446.25 248,892.50 2020 180,000.00 36,046.25 36,046.25 252,092.50 2021 185,000.00 32,333.75 32,333.75 249,667.50 2022 195,000.00 28,495.00 28,495.00 251,990.00 2023 205,000.00 24,351.25 24,351.25 253,702.50 2024 215,000.00 19,995.00 19,995.00 254,990.00 2025 220,000.00 15,372.50 15,372.50 250,745.00 2026 235,000.00 10,560.00 10,560.00 256,120.00 2027 245,000.00 5,390.00 5,390.00 255,780.00 $ 3,260,000.00 $ 908,112.08 $ 858,991.25 $ 5,027,103.33 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES TOWN OF TROPHY CLUB CERTIFICATE OF OBLIGATION BONDS - SERIES 2007 ($474,000) FISCAL PRINCIPAL INTEREST INTEREST TOWN YEAR DUE 03/01 DUE 03/01 DUE 09/01 TOTAL 2008 35,000.00 9,009.00 9,009.00 53,018.00 2009 37,000.00 8,274.00 8,274.00 53,548.00 2010 39,000.00 7,497.00 7,497.00 53,994.00 2011 40,000.00 6,678.00 6,678.00 53,356.00 2012 42,000.00 5,838.00 5,838.00 53,676.00 2013 44,000.00 4,956.00 4,956.00 53,912.00 2014 45,000.00 4,032.00 4,032.00 53,064.00 2015 47,000.00 3,087.00 3,087.00 53,174.00 2016 49,000.00 2,100.00 2,100.00 53,200.00 2017 51,000.00 1,071.00 1,071.00 53,142.00 $ 429,000.00 $ 52,542.00 $ 52,542.00 $ 534,084.00 "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT CORPORATION 4A FUND "A GREAT PLACE TO CALL HOME" EDC ProjectE 16% Property Main 0% Miscellaneous Expenses 0% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EDC4A FUND ADOPTED REVENUES - - Reserves EDC4A FUND ADOPTED EXPENSES 95% feral Intergov Trans Out nn o% 0% 0% 0% "A GREAT PLACE TO CALL HOME" ge Project Reserves 12% Office Supplies 0% apital Expenses 4% berships TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT CORPORATION 4A FUND PROGRAM DESCRIPTION The Development Corporation Act of 1979 authorizes municipalities to enact a sales and use tax for the purpose of economic development and provides the guidelines under which the Economic Development Corporation functions. All cities located in a country with a population of less than 500,000 may impose the tax if the new combined local sales tax rate does not exceed 2%. The Town Council called for election on March 21, 2000, and on May 6, 2000, the voters of the Town of Trophy Club approved a half -cent sales tax to promote economic development. Results were canvassed on May 9, 2000. Five individuals comprise the corporation's board of directors, and each member cannot exceed a term of six (6) years. Furthermore, these board members are selected and appointed by the Town Council. The Town Council approves the EDC budget on an annual basis. PROGRAM GOAL(S) The 4A tax is primarily intended for manufacturing and industrial development, and cities may use the money raised by this sales tax to acquire or pay for land, buildings, equipment, facilities, expenditures, targeted infrastructure and improvements related to various other purposes. 4A corporations may also use their revenue to undertake projects eligible under 4B without voting to abolish the 4a tax and imposing the 413 tax, but only after a public hearing and voter approval. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Financed Harmony Park renovation project in excess of $500K to provide needed field lighting, a bathroom expansion, and the creation of an additional parking area. 2. Purchased three new pumps at the pool to replace the failing infrastructure, and a new chemical monitoring system that will reduce chemical costs. 3. Purchased a new lighting system to reduce lighting costs at Independence Park by allowing staff to both control lighting and more effectively address the lighting requirements for youth sports. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. To explore permanent solutions that will both reduce the irrigation costs and conserve fresh water at area parks. 2. Using the results of the comprehensive park plan, the EDC will identify future capital needs and leverage its cash flow in the most efficient manner possible to bring about the desired results. "A GREAT PLACE TO CALL HOME" ECONOMIC DEVELOPMENT CORPORATION 4A FUND ACCOUNT NUMBER DESCRIPTION REVENUES 40030 Sales Tax - General 49010 Interest Income 49035 Reserves TOTAL REVENUES TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL 2005-06 2006-07 2006-07 AS OF 2006-07 2007-08 2008-09 2009-10 ACTUAL BUDGET AMENDED 06/30/07 ESTIMATE ADOPTED PROJECTED PROJECTED (210,129) (212,500) (212,500) (130,312) (223,000) (230,000) (241,500) (253,575) (7,788) (9,000) (9,000) (11,187) (14,000) (13,000) (13,000) (13,000) - (37,282) $(217,918) $(221,500) $(258,782) $(141,498) $(237,000) $ (243,000) $ (254,500) $ (266,575) "A GREAT PLACE TO CALL HOME' EXPENSES 55045 Legal 300 300 300 300 300 55055 Auditing - - - - - - - 60070 Dues & Memberships - - - 350 350 - - - 60080 Schools & Training 75 750 750 (75) 325 750 750 750 60245 Miscellaneous Expenses - 100 100 - 100 100 100 100 60280 Property Maintenance 30,700 - - - - - - 60315 EDC Projects 10,508 - - - - 40,000 - - 60335 Intergov Trans Out (I&S) 102,570 105,432 105,432 27,716 105,432 162,057 133,084 134,874 60340 Large Project Reserves - 109,718 147,000 61,613 147,000 29,593 105,066 110,351 65085 Office Supplies 200 200 - - 200 200 200 69005 Capital Expenses - 5,000 5,000 5,000 5,000 10,000 15,000 20,000 TOTAL EXPENSES $ 143,853 $ 221,500 $ 258,782 $ 94,604 $ 258,207 $ 243,000 $ 254,500 $ 266,575 TOTAL REVENUES OVER EXPENSES $ 74,065 $ $ $ 46,894 $ (21,207) $ $ $ "A GREAT PLACE TO CALL HOME' ■ a v o O O 4 O O O p 4 M n � n w n m P d ® O N O O P q O P O O O O O A Y N o Y il4J] LQs �(y�1 Q H O aao w Yp api p�p Np m x a Y � Q � N aWs w N w w N p p pop 0 A .A n D M M n pgq D F @ p D q O w o 4 V o M p O +0 V A 6 D w I; b O s+ a w54N V G U ►�+ p id q u e # 9 W d W U V M H N pp H13 D O o p Y k 6 y .NY pN a C M D H o Pa a a N N N •� k .1 'C ea .� H tl H .,0.a 0 M la q 0 O M q~ b u G u u d m +� u D m V - E P F m V 0 u an m O m R H w 'D 'I .Pi n m 0 m D A O o ® A u [] Vyy �yT � G ❑ y � O b c4 M O q a+ 11 y 7 W p 7 S D a1 N N X ti 7 K 4 N � R a F V V 9 N a y a0.+ v H opc a ie R a H C .a V F7 dl M M N Dpi Vml N Cmi S 0 a a G A 4 as 5a 0 D m W a p � W R' � % b I4 i o ar m m u v o � D a1 a m v N 11 of q O n N p N 0�0 E ti HT o q +qq+ 000 U V ,• D 7 V D A b 0 m F a w of v a� 0 m q m m b H IQ o w v A m w a O p tr O +a p p E o u F m a p D P en L IE H N ��e a q C+ .q V N pkp G V CI M J V pOH a F M aJ A w y 4 q L 0 0 0 o e k P y w o s n r n n n rr n n Y � M 4n O 1.J N rP P H 4 � a a u N P. H u c R A C1 P q b e a� O a V �C a w a H e �4tl ++ m w c ra yr � H ~ o H fe i] Pi o b qA UO xOq TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT CORPORATION 413 FUND "A GREAT PLACE TO CALL HOME" Interest Income I TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES EDC4B FUND ADOPTED REVENUES Miscellaneous Income n of Reserves EDC Projects 17% Miscellaneous Expenses 4% Advertising 9% Travel & Per Diem 2% EDC4B FUND ADOPTED EXPENSES Schools & Training 1% Dues & Memberships 2% "A GREAT PLACE TO CALL HOME" 95% -al Large Project Reserves 39% Intergov Trans Out (GF) 21% Office Supplies 0% Publications/Books/Sub scriptions 0% TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES ECONOMIC DEVELOPMENT CORPORATION 4B FUND PROGRAM DESCRIPTION The Development Corporation Act of 1979 authorizes municipalities to enact a sales and use tax for the purpose of economic development and provides the guidelines under which the Economic Development Corporation functions. All cities are eligible to adopt the 4B tax if the combined local sales tax rate does not exceed 2%. The Town Council called for election on February 13, 1996, and on May 4, 1996, the voters of the Town of Trophy Club approved a half -cent sales tax to promote economic development. Results were canvassed on May 7, 1996. On March 6, 2006, the Town Council determined that the continued existence of EDC413 provides significant benefits to the Town and the Town's citizens, and that EDC413 should be continued; however, the Town Council also determined that the amount of sales tax allocated to EDC413 should be reduced by'/4 of one percent (.25) and that a sales and use tax of of one percent (.25) should be levied to provide revenue for the maintenance and repair of municipal streets. The election occurred on May 13, 2006, results were canvassed on May 22, 2006 and the tax was decreased. Seven individuals comprise the corporation's board of directors. Furthermore, these board members are selected and appointed by the Town Council. The Town Council approves the EDC budget on an annual basis, but only after EDC4B has held a public hearing, which is mandated by law for proposed projects that will be funded by this tax. PROGRAM GOAL(S) While the 4B tax provides a wider range of uses in addition to the 4A tax, to accomplish their mission, EDC4B focuses primarily on recruitment of retail, corporate office development and warehouse/distribution for the Town, while maintaining an active business retention program. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. Completed the first phase of a comprehensive Buxton Retail Study and traffic count. 2. Established a Tax Abatement Schedule. 3. Partnered with the Town of Trophy Club Arts Advisory Group and Artsnet. 4. Initiated and completed two citizen surveys to aid retail prospect selection. 5. Participated by hosting a booth at the Northwest Chamber of Commerce Economic Summit. 6. Funded a substantial advertisement in the Dallas Business Journal. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Begin to develop and formalize a Business Retention Plan. 2. Actively promote development of key sites and existing commercial structures to their highest and best use. 3. Refine Trophy Club's economic development marketing materials, investigate a new branding campaign, and continue outreach efforts to developers, business owners, and elected officials. 4. Develop a relationship and partnership with the Northwest Chamber of Commerce. 5. Begin to develop a consistent uniform process of assisting developers using best management practices. 6. Investigate and begin to develop potential new business incentives. 7. Continue to develop long range and strategic plans, including review and revision of mission statement and vision. 8. Continue dialogue with developers to further encourage and define their development plans. "A GREAT PLACE TO CALL HOME" ECONOMIC DEVELOPMENT CORPORATION 4B FUND ACCOUNT NUMBER DESCRIPTION REVENUES 40030 Sales Tax- General 49010 Interest Income 49035 Reserves 49900 Miscellaneous Income TOTAL REVENUES TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES LINE ITEM DETAIL 2005-06 2006-07 2006-07 2006-07 2007-08 2008-09 2009-10 ACTUAL BUDGET AMENDED ESTIMATE ADOPTED PROJECTED PROJECTED (210,129) (106,250) (106,250) (1 1 1,500) (115,000) (120,750) (126,788) (3,506) (4,000) (4,000) (6,800) (6,000) (6,000) (6,000) (60,000) $ (213,635) $ (110,250) $ (170,250) $ (118,300) $ (121,000) $ (126,750) $ (132,788) "A GREAT PLACE TO CALL HOME" EXPENSES 55045 Legal 1,500 55055 Auditing - 60040 Service Charges & Fees - - - - - 60066 Publications/Books/Subscriptions 100 100 100 100 100 60070 Dues & Memberships - - - 2,500 2,500 2,500 60080 Schools & Training 75 600 1,400 1,400 1,400 1,400 1,400 60100 Travel & Per Diem - - 3,000 1,850 3,000 3,000 3,000 60125 Advertising 6,126 700 10,950 9,400 11,310 11,310 11,310 60245 Miscellaneous Expenses - 150 5,000 5,000 5,000 5,000 5,000 60280 Property Maintenance 18,225 - - - - - - 60315 EDC Projects - 60,000 15,000 20,000 60320 Fireworks/4th of July - - - 60325 Town Memberships - - - 60330 Intergov Trans Out (Pool) 82,736 58,034 58,034 60,000 - - 60335 Intergov Trans Out (I&S) - - - - - 26,361 26,958 60340 Large Project Reserves - 32,241 - - 45,924 45,313 50,754 60355 Intergov Trans Out (GF) 13,514 16,725 25,566 16,725 25,566 25,566 25,566 60365 Devel Incentive/Midwest Reality - - - - - - - 60982 Parks Grant 60983 Advertising Match/4th of July 60984 RTCW Job Fair 60985 Shop Trophy Club First -Coupons 60986 Trophy Wood Information Sign - - - - - - 65085 Office Supplies 200 200 200 200 200 200 65105 Printing - - 6,000 6,000 6,000 6,000 6,000 TOTAL EXPENSES $ 120,676 $ 110,250 $ 170,250 $ 115,575 $ 121,000 $ 126,750 $ 132,788 TOTAL REVENUES OVER EXPENSES $ 92,959 $ - $ - $ 2,725 $ - $ - $ - "A GREAT PLACE TO CALL HOME" m m O� o oo o0 0 0 0 m y o0 0 00 0 0 0 00 0 0 0 N O 0 0 0 O O O q , V q O m u m ci q , V q O xx M Y d U F Y m N N m m N V m m m N m m Y q u m a .+ m xi u 0 W F a u a 0 m m V O q m aOpmi b m o F a u o m ro ro ri o o 0 0 .�1 0 o gtl py tl y9q d a V ro ro O W S A 4 ri R a OmE r 0 o D o c o 0 0 0 0 0 0 0 0 0 0 m o 0 0 0 0 0 0 o O O O O O o 0 0 m o 0 o O O O o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a u o u o u o 0 o u ur N o u o o �o o ur u o u o o u . q .i oo ppq yr oe u �o �a o0 ogq m m r� oo H ct np 4P N n N b r H N 4 N N ~ N O R r-1 N O m Y o m q w u o O O v a o p a+ ww mu 6 I- F O aapp+ a up o@ �p F F O F f9A F .a m m m w M 1 b a 'a w $ m N b N N qq \ m q ti Ov 13 134 a w �q q p [A o W pytp $4 q a ma m q bN O93 wpmQ bm b Nq A QW O p O a m N :1w tm q Y q+� +� A a M a q O �. a O m p q -m q p M q N G O O A A u O F m Q O a +� h -A M bi O O 7e u O w +� O +� m m m .� m +� b u +� m m q +� m .� u A u w w u O w m u m u m M M Y O L u O. q m m O [A u q U A S. q m u O m (y m A u M Q a O +1 p u M a O +1 a Y +� m V w A u q .� u O iA qg w q w a1 wu V w b O w q m u w q O w m w w O u N w u O U 7 U ri u F m N m a H m m u m m a�•1 m m m a� m m O m O Y mm O m p p p m? 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WHEREAS, the Town Council desires to consider adoption of a tax rate of $0.469598 per $100 valuation, which will exceed the lower of the rollback rate or the effective tax rate, in accordance with the requirements of the Texas Tax Code Chapter 26 and to schedule public hearings on the proposed tax increase as required by law; NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. The Town Council desires to consider adoption a tax rate for the 2007 tax year of $0.469598 per $100 valuation that will exceed the lower of the rollback rate or the effective tax rate. Section 2. The Town Council hereby approves the placement of an item on the September 24, 2007 Town Council public meeting agenda, such meeting being a regular Council meeting, to vote on a proposed tax rate of $0.469598 per $100 valuation that will exceed the lower of the rollback rate or the effective tax rate. Section 3. The Town Council hereby calls public hearings on the proposed tax increase to be held in the Svore Municipal Building located at 100 Municipal Drive, Trophy Club, Texas 76262 on August 20, 2007 and September 10, 2007 at 7:00 p.m., such dates being weekdays which are not public holidays. The first public hearing will not be held until at least seven days after notice of both public hearings have been published in the Trophy Club Times, a newspaper having general circulation within the Town, in the form of the attached Notice of Public Hearing on Tax Increase, which is incorporated into this Resolution for all purposes meeting the size requirements specified Texas Tax Code §26.06. The Town Manager and the Assistant Town Manager are hereby directed to publish such notice in accordance with this Resolution and in accordance with Texas Tax Code §26.06. At both public hearings, the Town Council will afford adequate opportunity for both proponents and opponents of the tax increase to present their views. Section 4. This Resolution shall become effective immediately upon its passage and approval at a regular meeting of the Town Council of the Town of Trophy Club, Texas on this the 6th day of August, 2007, at which meeting a quorum was present and the meeting was held in accordance with the provisions of Texas Government Code §551.001, et seq. The Town Secretary is hereby directed to record this Resolution and the vote on the proposal to place the item for a tax increase on the September 24, 2007 Town Council agenda. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this 6 I day of August, 2007. Nick Sanders, Mayor Town of Trophy Club, Texas ATTEST: Town Secretary Town of Trophy Club, Texas OF TROpy 1 - [Seal] C� APPROVLU AS TC FORM: ' 0 m Town Attorney APY 1. 1g� Town of Trophy Club, Texas TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2007-24 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND ENDING SEPTEMBER 30, 2008, AND FOR EACH FISCAL YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT A RATE OF $.43051 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE TOWN; DIRECTING THE ASSESSMENT THEREOF TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT OPERATION AND MAINTENANCE EXPENSES AND INDEBTEDNESS OF THE TOWN; APPROVING THE TAX RATE AND LEVY AND NOTIFYING THE PUBLIC THAT THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE.; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST PROVIDING FOR PAYMENT TO THE TOWN ASSESSOR/COLLECTOR; PROVIDING FOR PENALTY AND INTEREST; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council of the Town of Trophy Club, Texas (the "Town") hereby finds that the tax for the fiscal year beginning October 1, 2007, and ending September 30, 2008, hereinafter levied for current expenses of the Town and the general improvements of the Town and its property, must be levied to provide the revenue requirements of the budget for the ensuing year; and WHEREAS, the Town Council has approved on the 24th day of September 2007, the budget for the fiscal year beginning October 1, 2007, and ending September 30, 2008; and WHEREAS, all statutory and constitutional requirements concerning the levying and assessing of ad valorem taxes have been completed in due and correct time, including providing notice of and conducting a public hearing regarding the ad valorem tax levied hereby. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. APPROVING THE TAX RATE AND LEVY There is hereby levied and ordered to be assessed and collected for the fiscal year beginning October 1, 2007, and ending September 30, 2008, and for each fiscal year thereafter until otherwise provided, on all taxable property, real, personal and mixed, situated within the corporate limits of the Town of Trophy Club, Texas, and not exempted by the Constitution of the State, valid State laws or this ordinance, a tax of $.43051 on each One Hundred Dollars ($100.00) assessed value of taxable property, which shall be apportioned and distributed as follows: (a) For the purpose of defraying the maintenance and operation expenses of the municipal government of the Town, a tax of $_35104 (previously $_38723) on each One Hundred Dollars ($100.00) assessed value of all taxable property; and (b) For the purpose of the payment of principal and interest on the debt of the Town, a tax of $.07947 (previously $.06328) on each One Hundred Dollars ($100.00) assessed value of all taxable property. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. SECTION 2. DUE DATE AND DELINQUENCY DATE All ad valorem taxes shall become due and payable on October 1, 2007, and all ad valorem taxes shall become delinquent after January 31, 2008. There shall be no discount for payment of taxes on or prior to January 31, 2008. A delinquent tax shall incur all penalty and interest authorized by law, Section 33.01 of the Texas Property Tax Code, as amended, to wit: a penalty of six percent (6%) of the amount of the tax for the first calendar month the tax is delinquent plus one percent (1%) for each additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it becomes delinquent. Provided, however, a tax delinquent on July 1 incurs a total penalty of twelve percent (12%) of the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A delinquent tax shall also accrue interest at a rate of one percent (1%) for each month or portion of a month the tax remains unpaid. Taxes that become delinquent on or after February 1, 2008, but not later than May 1, 2008, that remain delinquent on July 1, 2008, incur an additional penalty of fifteen percent (15%) of the amount of taxes, penalty and interest due; however, taxes that become delinquent on or after June 1, 2008 and for which split payment has been allowed under Section 31.03, 31.031, 31.032, or 31.04 of the Texas Property Tax Code incur an additional penalty of fifteen percent (15%). All such additional penalties are to defray the costs of collection due pursuant to the contract with the Town's legal counsel as authorized by Section 6.39 of the Texas Property Tax Code, as amended. SECTION 3, DENTON COUNTY TAX ASS ESSO RICO LLECTOR Taxes shall be payable in full at the office of the Denton County Tax Assessor/Collector, 1505 E. McKinney, I.O. Box 1249, Denton, Texas 76201- 4322. The Town shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this Ordinance. SECTION 4. PENALTY AND INTEREST All delinquent taxes shall bear interest as provided by State law, in addition to the penalties set forth herein. SECTION 5 CUMULATIVE CLAUSE This ordinance shall be cumulative of all provisions of the Ordinances of the Town, except when the provisions of this Ordinance are in direct conflict with the provisions of such Ordinances, in which event the conflicting provisions of such Ordinances are hereby repealed. SECTION 6. SAVINGS CLAUSE All rights and remedies of the Town are expressly saved as to any and all violations of the provisions of any other ordinance affecting ad valorem taxes which have secured at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such Ordinances same shall not be affected by this Ordinance but may be prosecuted until final disposition by the court. SECTION 7. SEVERABILITY CLAUSE The sections, paragraphs, sentences, phrases, clauses and words of this Ordinance are severable, and if any section, article, sentence, clause, phrase, or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity or the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION S_ PUBLICATION CLAUSE The Town Secretary is hereby directed to publish the Caption, Penalty, and Effective Date Clause of this Ordinance as required by Section 52.011 of the Texas Local Government Code. SECTION 9. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION 10. EFFECTIVE DATE This ordinance shall become effective from and after its date of passage and publication as required by law. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas this the 24TH day of September 2007. ATTEST: Lisa Ramsey, Town Secretary Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: Patricia A. Adams, Town Attorney, Town of Trophy Club, Texas Nick Sanders, Mayor Town of Trophy Club, Texas TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2007-25 AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ADOPTING AND APPROVING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007 AND ENDING SEPTEMBER 30, 2008, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT, OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND OTHER EXPENDITURES; PROVIDING FOR EMERGENCY EXPENDITURES AND EXPENDITURES AS ALLOWED BY APPLICABLE STATE LAW; PROVIDING FOR FILING OF DOCUMENTS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town of Trophy Club is a home rule municipality regulated by state law and its Charter; and WHEREAS, the Charter of the Town provides that the Town Manager shall prepare a proposed budget annually and submit that budget to Council; and WHEREAS, the proposed budget for the Town of Trophy Club, Texas (the "Town") which has been filed with the Town Secretary is a budget to cover all proposed expenditures of the Town for the fiscal year beginning October 1, 2007, and ending September 30, 2008; and WHEREAS, the budget shows as definitely as possible each of the various projects for which appropriations are set up in the budget, shows the estimated amount of money carried in the budget for each of such projects, and otherwise complies with all requirements of the home rule Charter for the Town; and WHEREAS, public notice of a public hearing on the proposed annual budget, stating the date, time, and place and subject matter of the public hearing, was given as required by the laws of the State of Texas; and WHEREAS, the Town Council has studied the budget and listened to the comments received at the public hearing and has determined that the budget attached hereto is in the best interest of the Town of Trophy Club. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: SECTION 1. APPROVING THE BUDGET The budget attached hereto as Exhibit "A" and incorporated herein is approved and adopted for the fiscal year beginning October 1, 2007, and ending September 30, 2008; and there is hereby appropriated from the funds indicated and for such purposes, respectively, such sums of money for such departments, projects, operations, activities, purchases, accounts and other expenditures as proposed in the attached budget. SECTION 2. PROVIDING EMERGENCY EXPENDITURES No expenditure of the funds of the Town shall hereafter be made except in compliance with the budget and applicable state law; provided, however, that in case of grave public necessity emergency expenditures to meet unusual and unforeseen conditions, which could not by reasonable, diligent thought and attention have been included in the original budget, may from time to time be authorized by the Town Council as amendments to the original budget. SECTION 3. BUDGET FILED The Town Council shall cause to be filed a true and correct copy of the approved budget, along with this Ordinance, with the Town Secretary and in the office of the County Clerk of Denton County, and Tarrant County, Texas. Additionally, a copy of the budget shall be posted on the Town's internet website. SECTION 4. CONFLICT Any and ali ordinances, resolutions, rules or regulations in conflict with this Ordinance are hereby repealed and rescinded to the extent of the conflict herewith. SECTION S. SEVERABILITY If any section, article, paragraph, sentence, clause, phrase or word in this Ordinance or application thereof to any person or circumstance is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this Ordinance, and the Town Council hereby declares it would have passed such remaining portions of this Ordinance despite such invalidity, which remaining portions shall remain in full force and effect. SECTION 6. SAVINGS Ali rights and remedies of the Town of Trophy Club, Texas, are expressly saved as to any and all provisions of any other Ordinance affecting budget requirements, which have secured at the time of the effective date of this Ordinance. SECTION 7. ENGROSSMENT AND ENROLLMENT The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. SECTION B. EFFECTIVE DATE This Ordinance shall be effective from and after its date of passage in accordance with law, and it is so ordained. PASSED AND APPROVED by the Town Council of the Town of Trophy Club, Texas, this the 24th day of September 2007. ATTEST: Lisa Ramsey, Town Secretary Town of Trophy Club, Texas [SEAL] APPROVED AS TO FORM: JiL Patricia A. Adams, Town Attorney Town of Trophy Club, Texas Nick Sanders, Mayor Town of Trophy Club, Texas TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC IMPROVEMENT DISTRICT OPERATIONS & MAINTENANCE FUND "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES PUBLIC IMPROVEMENT DISTRICT NO.1 OPERATIONS & MAINTENANCE FUND PROGRAM DESCRIPTION The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. The planned development contains approximately 697 acres, of which approximately 609 acres is within the Public Improvement District (PID). Approximately 49 acres is within the planned development but outside of the proposed PID boundaries. At completion, the PID is expected to consist of approximately 1,474 residential units, two parks, entry monuments, and associated rights-of- way, landscaping, and infrastructure necessary to provide roadways, drainage and utilities to the PID. The Services that may be provided by a PID include "special supplemental services for improvement and promotion of the district, including services relating to advertising, promotion, health and sanitation, water and wastewater, public safety, security, business recruitment, development, recreation and cultural enhancement." After analyzing the Authorized Services authorized by the PID Act, the Town had determined that emergency services should be undertaken by the Town and will be of special benefit to Assessed Property within the PID. PROGRAM GOAL(S) The Public Improvement District Act (PID Act) requires that a service plan cover a period of at least five years. Furthermore, this plan shall be reviewed and updated appropriately, and then accepted and adopted by the Town Council on an annual basis for the purpose of determining the budget for improvements and levying an assessment. Emergency services shall include, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre -hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advance life support ambulance services, air ambulance services, and quick -response unit services provided by the Town. MAJOR ACCOMPLISHMENTS FOR FISCAL YEAR 2006-07 1. On March 16, 2007, a petition was submitted and filed with the Town requesting the creation of a PID over a portion of the area of Town to be known as The Town of Trophy Club Public Improvement District No. 1. 2. On May 7, 2007, after due notice, the Town Council held the mandated public hearing and adopted and authorized the District by a majority of the members. 3. On May 18, 2007, the Town published notice of its authorization of the District in the Trophy Club Times. 4. On September 24, 2007, the Town Council convened a public hearing, accepted the Service and Assessment Plan for Authorized Services (the "Plan") and levied the assessment. MAJOR OBJECTIVES FOR FISCAL YEAR 2007-08 1. Work with the Town's special assessment consulting firm to review and update the "Plan" in a timely manner. 2. Submit the "Plan" for acceptance and adoption by the Town Council in as required bylaw. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ORDINANCE NO. 2007 - 23 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB ACCEPTING AND APPROVING A SERVICE AND ASSESSMENT PLAN FOR AUTHORIZED SERVICES AND ASSESSMENT ROLL FOR THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. 1; MAKING A FINDING OF SPECIAL BENEFIT TO THE PROPERTY IN THE DISTRICT; LEVYING SPECIAL ASSESSMENTS AGAINST PROPERTY WITHIN THE DISTRICT; PROVIDING FOR PAYMENT OF THE ASSESSMENTS IN ACCORDANCE WITH CHAPTER 372, TEXAS LOCAL GOVERNMENT CODE, AS AMENDED; PROVIDING FOR THE METHOD OF ASSESSMENT AND THE PAYMENT OF THE ASSESSMENT; PROVIDING PENALTIES AND INTEREST ON DELINQUENT ASSESSMENTS, PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, on March 16, 2007, a petition was submitted and filed with the Town Secretary of the Town (the "Town Secretary") pursuant to the Public Improvement District Assessment Act, Chapter 372, Texas Local Government Code (the "PID Act'), requesting the creation of a public improvement district over a portion of the area of the Town to be known as The Town of Trophy Club Public Improvement District No. 1 (the "District"); and WHEREAS, the petition contained the signatures of the owners of taxable property representing more than fifty percent of the appraised value of taxable real property liable for assessment within the District, as determined by the then current ad valorem tax rolls of the Denton Central Appraisal District and the signatures of property owners who own taxable real property that constitutes more than fifty percent of the area of all taxable property that is liable for assessment by the District; and WHEREAS, on May 7, 2007, after due notice, the Town Council of the Town (the "Town Council") held the public hearing in the manner required by law on the advisability of the public improvements and services described in the petition as required by Sec. 372.009 of the PID Act and made the findings required by Sec. 372.009(b) of the PID Act and, by Resolution No. 2007-08 adopted by a majority of the members of the Town Council, authorized the District in accordance with its finding as to the advisability of the public improvements and services; and WHEREAS, on May 18, 2007, the Town published notice of its authorization of the District in the Trophy Club Times, a newspaper of general circulation in the Town; and WHEREAS, no written protests of the District from any owners of record of property within the District were filed with the Town Secretary within 20 days after May 18, 2007; and WHEREAS, on May 21, 2007, the Council adopted a resolution (the "Cost Resolution") determining the total costs of the District improvements, directing the filing of a proposed assessment roll, and directing related action; and WHEREAS, the Town Council, pursuant to Section 372.016(b) of the PID Act, published notice of a public hearing in a newspaper of general circulation in the Town to consider the proposed "Assessment Roll" and the "Service and Assessment Plan for Authorized Services" (the "Plan") and the levy of the "Assessments" on property in the District; and WHEREAS, the Town Council, pursuant to Section 372.016(c) of the PID Act, mailed notice of the public hearing to consider the proposed Assessment Roll and the Plan and the levy of Assessments on property in the District to the last known address of the owners of the property liable for the Assessments; and WHEREAS, the Town Council convened the hearing at 7:00 p.m. on the 24th day of September, 2007, at which all persons who appeared, or requested to appear, in person or by their attorney, were given the opportunity to contend for or contest the Plan, the Assessment Roll, and each proposed assessment, and to offer testimony pertinent to any issue presented on the amount of the assessment, the allocation of costs of the Authorized Services, the purposes of the assessment, the special benefits of the assessment, and the penalties and interest on delinquent Assessments; and WHEREAS, the Town Council finds and determines that the Assessment Roll and the Plan should be approved and that the assessments should be levied as provided in the Plan and Assessment Roll; and WHEREAS, the Town Council further finds that there were no written objections or evidence submitted to the Town Secretary in opposition to the Plan, the allocation of Costs, the Assessment Roll, and the levy of assessments; and WHEREAS, the Town Council closed the hearing, and, after considering all written and documentary evidence presented at the hearing, including all written comments and statements filed with the Town, determined to proceed with the adoption of this Ordinance in conformity with the requirements of the PID Act. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS: Section 1. Terms. Terms not otherwise defined herein are defined in the Service and Assessment Plan for Authorized Services (the "Plan") attached hereto and incorporated herein as Exhibit A. Section 2. Findings. The findings and determinations set forth in the preambles are hereby incorporated by reference for all purposes. The Town Council hereby finds, determines, and ordains, as follows: (a) The apportionment of the costs of the Authorized Services pursuant to the Plan is fair and reasonable, reflects an accurate presentation of the special benefit each property will receive from the construction of the public improvements identified in the Plan, and is hereby approved; (b) The Plan covers a period of at least five years and defines projected costs for the Authorized Services; (c) The Plan apportions the cost of the Authorized Services to be assessed against property in the District and such apportionment is made on the basis of special benefits accruing to the property because of the Authorized Services. (d) All of the real property in the District which is being assessed in the amounts shown in the Assessment Roll will be benefited by the Authorized Services proposed to be provided through the District in the Plan, and each parcel of real property will receive special benefits in each year equal to or greater than each annual Assessment and will receive special benefits during the term of the Assessments equal to or greater than the total amount assessed; (e) The method of apportionment of the costs of the Authorized Services set forth in the Plan results in imposing equal shares of the Costs on property similarly benefited, and results in a reasonable classification and formula for the apportionment of the costs of the Authorized Services,- (D ervices;(f) The Plan should be approved as the service plan and assessment plan for the District as described in Sections 372.013 and 372.014 of the PID Act; (g) The Assessment Roll in the form attached as Exhibit B to the Plan (the "Assessment Roll") should be approved as the assessment roll for the District; (h) The provisions of the Plan relating to due and delinquency dates for the Assessments, interest and penalties on delinquent Assessments and procedures in connection with the imposition and collection of Assessments should be approved and will expedite collection of the Assessments in a timely manner in order to provide the services needed and required for the area within the District; and (i) A written notice of the date, hour, place and subject to this meeting of the Town Council was posted at a place convenient to the public for the time required by law preceding this meeting, as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter hereof has been discussed, considered, and formally acted upon. Section 3. Assessment Plan, The Plan is hereby accepted and approved pursuant to the PID Act Sections 372.013 and 372.014 as the service and assessment plan for the District. Section 4. Assessment Roll. The Assessment Roll is hereby accepted and approved pursuant to the PID Act Section 372,016 assessment roll of the District. Section 5. Levy and Payment of Special Assessments for Costs of Improvement Project. (a) The Town Councii hereby levies an assessment on each tract of property located within the District, as shown and described in the Plan and the Assessment Roll, in the respective amounts shown on the Assessment Roll as a special assessment on the properties set forth in the Assessment Roll. (b) The levy of the Assessments shall be effective on the date of execution of this Ordinance levying assessments and strictly in accordance with the terms of the Plan. (c) Each Assessment shall be paid annually pursuant to the terms of the Plan. (d) Each Assessment shall be collected each year in the manner set forth in the Plan by the Denton County Tax Assessor Collector or other qualified collection agent, duly authorized by the Town Council. Section 6. Method of Assessment. The method of apportioning the costs of the Authorized Services is as set forth in the Plan. Section 7. Appointment of Administrator MuniCap, Inc., of Columbia, Maryland, is hereby appointed and designated as the Administrator of the Service and Assessment Plan for Authorized Services and of the Assessments levied by this Ordinance, The Administrator shall perform the duties of the Administrator described in the Plan and in this Ordinance. The Administrator's tees, charges and expenses for providing such service shall constitute Collection Costs. Section 8. Penalties and Interest on Delinquent Assessments. Delinquent Assessments shall be subject to the penalties, interest, procedures, and foreclosure sales set forth in the Plan. The Assessments shaii have lien priority as specified in the PID Act and the Plan. Section 9. Applicability Of Tax Code. To the extent not inconsistent with this Ordinance, and not inconsistent with the PID Act or the other laws governing public improvement districts, the provisions of the Texas Tax Code shall be applicable to the imposition and collection of Assessments by the Town. Section 10. Severability. If any provision, section, subsection, sentence, clause, or phrase of this Ordinance, or the application of same to any person or set of circumstances is for any reason held to be unconstitutional, void, or invalid, the validity of the remaining portions of this Ordinance or the application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the Town Council that no portion hereof, or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness, or invalidity of any other portion hereof, and all provisions of this Ordinance are declared to be severable for that purpose. Section 11. Engrossment and Enrollment. The Town Secretary of the Town of Trophy Club is hereby directed to engross and enroll this Ordinance by filing this Ordinance in the ordinance records of the Town as required in the Town Charter. Section 12. Effective Date. This Ordinance shall take effect, and the levy of the Assessments, and the provisions and terms of the Plan shall be and become effective on upon passage and execution hereof. ADOPTED, PASSED, and APPROVED by the Town Council, by a vote of members voting "for" and �-. members voting "against" and with 1 absentees, on this 24"' day of September, 2007. Town of Trophy Club Mick Sanders, Mayor Attest, Lisa Ramsey, Town Secretary` f, cDi4 1 roved as to Form: 9 a -,u Patricia A. Adams, Town Attorney 1.1:IT:4�1 SERVICE AND ASSESSMENT PLAN FOR AUTHORIZED SERVICES A-1 THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT NO. I (THE HIGHLANDS AT TROPHY CLUB) SERVICE AND ASSESSMENT PLAN AUTHORIZE❑ SERVICES SEPTEMBER 5, 2007 THE TOWN OF TROPHY CLUB PUBLIC IMPROVEMENT DISTRICT No. 1 (THE HIGHLANDS AT TROPHY CLUB) SERVICE AND ASSESSMENT PLAN AUTHORIZED SERVICES Table of Contents Section I Plan Description and Defined Terms Section II Property Included in the PID 3 Section III Description of Authorized Services 3 Section IV Service Plan 3 Section V Assessment Plan 5 Section VI Assessment Roll 6 Section VII Miscellaneous Provisions 6 List of Exhibits Exhibit A The PID Map Exhibit B Assessment Roll Section I PLAN DESCRIPTION AND DEFINED TERMS A. Introduction This Service and Assessment Plan is prepared and adopted in conformance with the PID Act and pursuant to the Assessment Ordinance (both as hereinafter defined). On April 16, 2007, the Town of Trophy Club Town Council passed and approved a resolution approving and authorizing the creation of The Town of Trophy Club Public Improvement District No. 1 (the Highlands at Trophy Club) (the "PID") to finance certain public improvements and the Authorized Services for the benefit of certain property in the PID, all of which is located within the Town. The PID Act governs the creation of public improvement districts within the State of Texas. Section 372.014 of the PID Act states that "an assessment plan must be included in the annual service plan." The assessment plan is described in Section V of this Service and Assessment Plan. Section 372.015 of the PID Act states that "the governing body of the municipality or county shall apportion the cost of an improvement to be assessed against property in an improvement district." The method of assessing the costs of the Authorized Improvements to the property in the PID is included in Section V of this Service and Assessment Plan. Section 372.016 of the PID Act states that "after the total cost of an improvement is determined, the governing body of the municipality or county shall prepare a proposed assessment roll. The roll must state the assessment against each parcel of land in the district, as determined by the method of assessment chosen by the municipality or county under this subchapter." The Assessment Roll for the PID is included as Exhihit B of this Service and Assessment Plan. The Assessments as shown on the Assessment Roll are based on the method of assessment described in Section V of this Service and Assessment Plan. Capitalized terms used herein shall have the meanings ascribed to them in this section of the Service and Assessment Plan. B. Definitions The terms used herein shall have the following meanings: "Annual Collection Costs" mean the following actual or budgeted costs, as applicable, related to the annual collection costs of outstanding Assessments, including the costs or anticipated costs of: (i) computing, levying, collecting and transmitting the Assessments (whether by the Town or otherwise), (ii) the Town in any way related to the collection of the Assessments, including, without limitation, the administration of the PID, maintaining the record of the Assessments, including, without limitation, any associated legal expenses, the reasonable costs of other consultants and advisors and contingencies and reserves for such costs as deemed appropriate by the Town Council. "Annual Service Plan Update" has the meaning set forth in the first paragraph of Section IV of this Service and Assessment Plan. "Assessed Property" means Parcels within the PID other than Non -Benefited Property. `Assessment" means the assessment levied against a Parcel imposed pursuant to the Assessment Ordinance and the provisions herein, as shown on the Assessment Roll. "Assessment Ordinance" means the Assessment Ordinance approved by the Town Council to approve the imposition of the Assessments. "Assessment Rate" means the rate determined by dividing the costs of the Authorized Services for a fiscal year plus the Annual Collection Costs by the assessed value of the Assessed Property in the FID for the same fiscal year. "Assessment Roll" means the document included in this Service and Assessment Plan as Exhibit B, as updated, modified or amended from time to time in accordance with the procedures set forth herein and in the FID Act. "Authorized Services" mean those public services providing a special benefit to the Assessed Property and described in Section III herein and Section 372.003 of the PTD Act. "Delinquent Collection Costs" mean interest, penalties and expenses incurred or imposed with respect to any delinquent Assessments in accordance with §372.018(b) of the PID Act and the costs related to pursuing collection of a delinquent Assessment and foreclosing the lien against the assessed property, including attorneys' fees. "Non -Benefited Property" means Parcels within the boundaries of the PID that accrue no special benefit from the Authorized Services, including Public Property and any other property exempt from regular property taxes."Parcel" means a parcel identified by a tax map identification number assigned by the Denton Central Appraisal District for real property tax purposes. "PID" has the meaning set forth in Section I.A of this Service and Assessment Plan. "PID Act" means Texas Local Government Code Chapter 372, Improvement Districts in Municipalities and Counties, Subchapter A, Public Improvement Districts, as amended. "Public Property" means property within the boundaries of the PID that is owned by the federal government, the State of Texas, the Town, a school district, a public utility provider or any other public agency. "Service and Assessment Plan" means this Service and Assessment Plan prepared for the PID pursuant to the PID Act. "Town" means the Town of Trophy Club, Texas. "Town Council" means the duly elected governing body of the Town. Section II PROPERTY INCLUDED IN THE PID The Highlands of Trophy Club is located in the Town of Trophy Club, Texas, within Denton County, Texas. A map of the property within the PID is shown on Exhibit A to this Service and Assessment Plan. The property in the PID consists of most of the property within The Highlands of Trophy Club planned development. The Highlands of Trophy Club planned development contains approximately 697 acres, of which approximately 609 acres is within the PID. Approximately 49 acres is within the planned development but outside of the proposed PID boundaries. This property is located within Trophy Club Municipal District No.l (MUD 1) and Trophy Club Municipal District No. 2 (MUD 2). Approximately 38 acres of commercial uses is also within the planned development but not within the PID. At completion, the PID is expected to consist of approximately 1,474 residential units, two parks, entry monuments, and associated rights-of-way, landscaping, and infrastructure necessary to provide roadways, drainage and utilities to the PID. The estimated number of lots is based upon the Planned Development Ordinance and the Developer's estimated highest and best use of the property within the PID. Section III DESCRIPTION OF THE AUTHORIZED SERVICES The services that may be provided by a PID include "special supplemental services for improvement and promotion of the district, including services relating to advertising, promotion, health and sanitation, water and wastewater, public safety, security, business recruitment, development, recreation, and cultural enhancement." After analyzing the Authorized Services authorized by the PID Act, the Town has determined that emergency services (the "Authorized Services) should be undertaken by the Town and will be of special benefit to Assessed Property within the PID. These emergency services shall include, without limitation, fire suppression and control, inspection services, arson investigations, hazardous material response, search and rescue, emergency recovery and extraction, pre -hospital medical stabilization or transportation of persons who are sick, injured, wounded, or otherwise incapacitated or helpless including basic life support ambulance services, advanced life support ambulance services, air ambulance services, and quick -response unit services provided by the Town Section IV SERVICE PLAN The Act requires a service plan cover a period of at least five years. The plan shall be reviewed and updated annually for the purpose of determining the annual budget for improvements. The annual update to this Service and Assessment Plan is herein referred to as the "Annual Service Plan Update." The annual projected costs are shown by the following table (Table IV -A). This budget is based on existing conditions of the property, where emergency services will be limited to construction activity within the PID. Changes to these conditions, included the construction and occupying of homes, will require a revision in the budget for emergency services to be provided to the FID. Table IV -A Annual Projected Costs Year Annual Projected Annual Total Sources Costs of Authorized Collection, Costs Total Costs Services and Other Funds 2007 $12,055.94 $0 $12,055.94 2008 $12,055.94 $0 $12,055.94 2009 $12,055.94 $0 $12,055.94 2010 $12,055.94 $0 $12,055.94 2011 $12,055.94 $0 $12,055.94 The annual projected costs are subject to revision and shall be updated in the Annual Service Plan Update to reflect any changes in the costs of the Authorized Services expected to be provided each year. The annual projected sources of funds to pay the costs of the Authorized Services are shown by the following table (Table IV -B). Table I V -B Annual Proiected Sources of Funds Year Annual Total Sources Assessments Indebtedness of Funds and Other Funds 2007 $12,055.94 $0 $12,055.94 2008 $12,055.94 $0 $12,055.94 2009 $12,055.94 $0 $12,055.94 2010 $12,055.94 $0 $12,055.94 2011 $12,055.94 $0 $12,055.94 The projected sources of funds is subject to revision based on any changes in the costs of the Authorized Services to be provided to the PID. The sources of funds for the Authorized Services shown in Table IV -B shall be updated each year in the Annual Service Plan Update to reflect any changes in the sources of funds. C! Section V ASSESSMENT PLAN The Act requires the Town Council to apportion the cost of Authorized Services on the basis of special benefits conferred upon the property from the Authorized Services. The Act provides that the cost of Authorized Services may be assessed: (i) equally per front foot or square foot; (ii) according to the value of the property as determined by the governing body, with or without regard to improvements on the property; or (iii) in any other manner that results in imposing equal shares of the cost on property similarly benefited. The Town Council has determined to apportion the costs of the Authorized Services "according to the value of the property as determined by the governing body." The costs of the Authorized Services will be assessed according to the certified tax roll each year, excluding only Non - Benefited Property. The costs of the Authorized Services for the 2007-2008 fiscal year are estimated to be $12,055.94. The Annual Collection Costs are estimated to be $0, resulting in total costs to be collected of $12,055.94. Table V Calculation of the Assessment Rate Costs of Authorized Services $12,055.94 Annual Collection Costs Total Assessments $12,055.94 Assessed value of Assessed Property $13,271,605 Assessment Rate (dollars per $100 of AV $0.09084 The Assessment Rate shall be applied to each Parcel of Assessed Property to determine the Assessment to be collected for the 2007-2008 fiscal year. The Assessments shall be paid in the same manner and at the same time and subject to the same remedies upon the failure to pay, to the extent allowed by iaw, as regular ad valorem property taxes. Delinquent Assessments shall be subject to Delinquent Collection Costs. The determination by the Town Council of the assessment methodology set forth above is the result of the discretionary exercise by the Town Council of its legislative authority and governmental powers and is conclusive and binding; on the current and all future owners of the Assessed Property. Section VI THE ASSESSMENT ROLL The Assessment Roll is attached hereto as Exhibit B. The Assessment shown on each Parcel is equal to the assessed value of the Parcel multiplied by the Assessment Rate. The Assessment Roll shall be updated each year upon the preparation of each Annual Service Plan Update to reflect the current parcels in the PID, the assessed value for each Parcel, and the Assessment and Annual Collection Costs due for that year. Section VIII MISCELLANEOUS PROVISIONS A. Amendments The Town Council reserves the right to the extent permitted by the Act to amend this Service and Assessment Plan without notice under the Act and without notice to property owners of Parcels: (i) to correct mistakes and clerical errors; (ii) to clarify ambiguities; and (iii) to provide procedures for the collection and enforcement of Assessments, Collection Costs, and other charges imposed by the Service and Assessment Plan. B. Administration and Interpretation of Provisions The Town Council shall administer the PID, this Service and Assessment Plan, and all Annual Service Plan Updates consistent with the PID Act, and shall make all interpretations and determinations related to the application of this Service and Assessment Plan unless stated otherwise herein or in the Bond Indenture, and as long as there is a rational basis for the determination made by the Town, such determination shall be conclusive. C. Severability If any provision, section, subsection, sentence, clause or phrase of this Service and Assessment Plan, or the application of same to an Parcel or any person or set of circumstances is for any reason held to be unconstitutional, void or invalid, the validity of the remaining portions of this Service and Assessment ;Plan or the application to other persons or sets of circumstances shall not be affected thereby, it being the intent of the City Council in adopting this Service and Assessment flan that no part hereof, or provision or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality, voidness or invalidity of any other part hereof, and all provisions of this Service and Assessment Plan are declared to be severable for that purpose. If any provision of this Service and Assessment Plan is determined by a court to be unenforceable, the unenforceable provision shall be deleted from this Service and Assessment Plan and the unenforceable provision shall, to the extent possible, be rewritten to be enforceable and to give effect to the intent of the City. 0 Exhibit A PID MAP Ail 4q . ... � . . ., :. j %k' » � Exhibit B ASSESSMENT ROLL Assessment Roll The Town of Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club) Total $13,271,605.00 $12,055.94 Assessed Assessment Tax Parcel Value Rate Assessment R305643 $9,863.00 $0.09084 $8.96 R73937 $3,264.00 $0.09084 $2.97 R133131 $477.00 $0.09084 $0.43 R171502 $0.09084 $0.00 R312617 $274,899.00 $0.09084 $249.72 R312619 $1,215,601.00 $0.09084 $1,104.25 R312675 $359,221.00 $0.09084 $326.32 R313701 $57.00 $0.09084 $0.05 R313702 $66,216.00 $0.09084 $60.15 R313706 $139,880.00 $0.09084 $127.07 8313711 $120,108.00 $0.09084 $109.11 8313720 $149,929.00 $0.09084 $136.20 868393 $23,826.00 $0.09084 $21.64 R171480 $658,953.00 $0.09084 $598.59 R171482 $22,359.00 $0.09084 $20.31 R171484 $2,779.00 $0.09084 $2.52 R171503 $3,986.00 $0.09084 $3.62 R312605 $1,615,472.00 $0.09084 $1,467.49 R312606 $723,052.00 $0.09084 $656.82 R312607 $4,178.00 $0.09084 $3.80 R84843 $264.00 $0.09084 $0.24 R98641 $24,522.00 $0.09084 $22.28 R171483 $878,650.00 $0.09084 $798.17 R67687 $198,095.00 $0.09084 $179.95 R98639 $5,329,702.00 $0.09084 $4,841.50 R307362 $11,424.00 $0.09084 $10.38 8307365 $19,828.00 $0.09084 $18.01 R171478 $23,836.00 $0.09084 $21.65 8231227 $0.09084 $0.00 R313722 $1,007,008.00 $0.09084 $914.77 8313723 $384,156.00 $0.09084 $348.97 Total $13,271,605.00 $12,055.94 TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GLOSSARY "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES GLOSSARY Account: A six -digit numerical code of which the first character defines the specific classification of dollar values in the financial records, i.e., assets, liabilities, equities, revenues and expenditures/expense. The remaining digits provide a further breakdown of account types into specific character and object groupings. Accrual Accounting: A basis of accounting in which revenues are recognized in the period in which they are earned and become measurable, and expenses are recognized in the period incurred instead of when cash is actually received or spent. For example, in accrual accounting, revenue that was earned between April 1 and June 30, but for which payment was not received until July 10, is recorded as being received on June 30 rather than July 10. Appropriation: A legal authorization made by the Town Council that permits the Town to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amount and the time in which it may be expended. Appropriation Ordinance: The official enactment by the Town Council to establish legal authority for Town officials to obligate and expend resources. Assessed Valuation: A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Denton County Appraisal District.) Audit: A comprehensive examination of how an organization's resources were actually utilized, concluding in a written report of the findings. A financial audit is a review of the accounting system and financial information to determine how government funds were spent and whether expenditures were in compliance with the legislative body's appropriations. A performance audit consists of a review of how well the organization met its stated goals. Authorized Position (A.P.): A position included in the proposed budget document, authorized by the Town Council as part of the total authorized strength of a department. Positions are specifically approved by designated classification titles and corresponding salary level, based on an analysis by the Human Resources Department of the tasks to be performed. Balance Sheet: A financial statement that discloses the assets, liabilities, and equity of a specific governmental fund as of a specific date. Bond: An interest-bearing certificate of debt; a written contract by an issuer to pay to the lender a fixed principal amount on a stated future date, and a series of interest "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES payments on the principal amount until it is paid. Budget: A financial plan for a specified period of time (fiscal year) that includes all planned expenditures for various municipal services and the proposed means of financing them. Budget Adjustment: A legal procedure utilized during the fiscal year by the Town staff and Town Council to revise a budget appropriation. The Town of Trophy Club's Town Charter requires Town Council approval through the adoption of a supplemental appropriation ordinance (which specifies both the source of revenue and the appropriate expenditure account) for any interdepartmental or interfund adjustments. Town staff has the prerogative to adjust expenditures within a departmental budget. Budget Calendar: The schedule of key dates or milestones, which the Town departments follow in the preparation, adoption, and administration of the budget. Budget Document: The instrument used by the Town staff to present a comprehensive financial program to the Town Council. Budget Message: The opening section of the budget that provides the Town Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the views and recommendations of the Town Manager. The Budget Message is also referred to as the Town Manager's Message. Budgetary Control: The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budgeted Funds: Funds that are planned for certain uses but have not yet been formally or legally appropriated by the legislative body. The budget document that is submitted for Town Council approval is comprised of budgeted funds. Capital Equipment Budget: The portion of the annual operating budget that appropriates funds for the purchase of capital equipment items. These expenditures are often separated from regular operating items, such as salaries, services, and supplies. The Capital Equipment Budget includes funds for capital equipment purchases, which are usually distinguished from operating items according to their value and projected useful life. Examples include vehicles, minor equipment, furniture, machinery, building improvements, and special tools. The dollar value varies according to the policy established by each jurisdiction. Capital Improvement Program: A plan for capital expenditures to provide long-lasting "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES physical improvements to be acquired over a fixed period of years. Capital Improvement Program Budget: A Capital Improvement Program (CIP) Budget is a separate budget from the operating budget. Items in the CIP are usually construction projects designed to improve the value of government assets. Examples of capital improvement projects include new roads, sewer lines, buildings, recreational facilities, and large scale remodeling. Cash Accounting: A basis of accounting in which transactions are recorded when cash is either received or expended for goods and services. Cash Balance: Cash on hand and cash equivalents at any point in time, net of inflows and outflows. Cash Management: The management of cash necessary to pay for government services while investing temporary cash excesses in order to earn interest revenue. Cash management refers to the activities of forecasting the inflows and outflows of cash, mobilizing cash to improve its availability for investment, establishing and maintaining banking relationships, and investing funds in order to achieve the highest interest and return available for temporary cash balances. Commitment: The pledge of appropriated funds to purchase an item or service. Funds are committed when a requisition is issued through the Purchasing Division of the Town. Current Taxes: Taxes that are levied and due within one year. Debt Service: The Town's obligation to pay the principal and interest of all bonds and other debt instruments according to a pre -determined payment schedule. Delinquent Taxes: Taxes that remain unpaid on and after the date due, on which a penalty for nonpayment is attached. Department: A major administrative division of the Town that indicates overall management responsibility for an operation or group of related operations within a functional area. Depreciation: The process of estimating and recording the lost usefulness or expired useful life from a fixed asset that cannot or will not be restored by repair and will be replaced. The cost of the fixed asset's lost usefulness is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. Disbursement: Payment for goods and services in cash or by check. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES Encumbrance: The commitment of appropriated funds to purchase an item or service. Committed funds become encumbered when a purchasing requisition becomes an actual purchase order. Enterprise Fund: A governmental accounting fund used to account for operations that are financed and operated in a manner similar to private business enterprises, where the intent of the governing body is to recover the cost of providing goods through user fees. Expenditure: Decreases in the use of net financial resources other than through interfund transfer. Expenses: Outflows or other depletion of assets or incurrence of liabilities during a specific period of time, which result from the delivery or production of goods, rendering of services, or carrying out of other activities that constitute the entity's ongoing major central operations. Fiscal Year: The twelve-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of it operations. The Town of Trophy Club's fiscal year is October 1 through September 30. Fixed Assets: Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Full Faith and Credit: A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds). Function: A group of related programs crossing organizational (departmental) boundaries and aimed at accomplishing a broad goal or major service. Fund: A fiscal and accounting entity with a self -balancing set of accounts that records all financial transactions for specific activities of government functions. Seven major fund types and two account groups are commonly used: general fund, special revenue funds, debt service funds, capital project funds, enterprise funds, trust and agency funds, internal service funds, general fixed asset account group, and general long-term debt account group. Fund Balance: The difference between a fund's assets and its liabilities. Portions of the fund balance may be reserved for various purposes, such as contingencies or encumbrances. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES General Fund: The largest fund within the Town that accounts for all financial resources of the government except for those required to be accounted for in another fund. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types of revenue. This fund usually includes most of the basic operating services, such as fire and police protection, finance, public health, parks and community services, libraries, public works and general administration. General Ledger: A file that contains a listing of the various accounts necessary to reflect the financial position and results of governmental operations. General Obligation Bonds: Bonds that finance a variety of public projects such as streets, buildings, and improvements. The repayment of these bonds is usually made from the General Fund, and these bonds are backed by the full faith and credit of the issuing government. Grant: A contribution by a government or other organization to support a particular function. Grants may be classified as either categorical or block depending upon the amount of discretion allowed to the grantee. Intergovernmental Revenue: Revenue received from another governmental entity for a specified purpose. In the Town of Trophy Club, these are funds from Denton County, the State of Texas, and through recovery of indirect costs from federal and state agencies. Internal Service Fund: A fund used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis. Inventory: A detailed listing of property currently held by the government showing quantities, descriptions and values of the property, units of measure, and unit prices. Invoice: A bill requesting payment for goods or services by a vendor or other governmental unit. Levy: To impose taxes, special assessments, or service charges for the support of Town activities. Line -Item Budget: A budget that lists each expenditure category (salary, materials, telephone service, travel, etc.) separately along with the dollar amount budgeted for each specified category. Long -Term Debt: Any unmatured debt that is not a fund liability and at the same time has a maturity of more than one year. "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES Modified Accrual Accounting: A basis of accounting in which revenues should be recognized in the accounting period in which they become available and measurable and expenditures are recorded in the accounting period that they are incurred. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget: The portion of the budget that pertains to daily operations, which provide basic governmental services. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. Operating Fund: A fund restricted to a fiscal budget year. Performance Budget: A budget that focuses upon activities rather than line items. Workload and unit cost data are collected in order to assess the efficiency of services. Typical data collected might include miles of streets paved per year, cost of paved streets per mile, tons of garbage collected per employee hour, or cost per employee hour of garbage collection. Performance Measures: Specific quantitative and qualitative measures of work performed as an objective of the department. Program Budget: A budget that focuses upon the goal and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes or expenditures. Reconciliation: A detailed analysis of changes in revenue or expenditure balances within a fund. Requisition: A written request from a department to the purchasing office for specific goods or services. This action precedes the authorization of a purchase order. Reserve: An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriations. Retained Earnings: The difference between assets and liabilities for enterprise and internal service funds. Revenue: Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers, and increases in net total assets of a proprietary fund type from other than expense refunds, capital contributions and "A GREAT PLACE TO CALL HOME" TOWN OF TROPHY CLUB, TEXAS ANNUAL PROGRAM OF SERVICES residual equity transfers. Included are such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues, and interest income. Revenue Bonds: Bonds usually sold for constructing a project that will produce revenue for the government. All or part of the revenue is used to pay the principle and interest of the bond. Risk Management: An organized attempt to protect a government's assets against accidental loss, utilizing the most economical methods. Source of Revenue: Revenues are classified according to their source or point of origin. Unencumbered Balance: The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purchases. Voucher: A document indicating that a transaction has occurred. It usually specifies the accounts related to the transaction. "A GREAT PLACE TO CALL HOME"