Minutes TC 07/15/2013MINUTES FROM REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, July 15, 2013 at 6:33 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday,
July 15, 2013. The meeting was held within the boundaries of the Town and was open to the
public.
STATE OF TEXAS §
COUNTIES OF DENTONIT ARRANT §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Jeannette Tiffany Mayor Pro Tem
Bill Rose Council Member, Place 1
Danny Mayer Council Member, Place 4
Greg Lamont Council Member, Place 5
TOWN COUNCIL MEMBERS ABSENT:
Clint Schroeder Council Member, Place 3
STAFF MEMBERS PRESENT:
Mike Slye Town Manager
Amy Piukana Town Secretary
Patricia Adams Town Attorney
April Reiling Public Information Officer/Marketing Manager
Lee Delk Commander
Adam Adams Parks & Recreation Director
Mayor White announced the date of July 15, 2013, called the Workshop Meeting to order and
announced a quorum at 6:33 p.m.
WORKSHOP SESSION
1. Discussion of employee vacation and sick leave policy.
Human Resource Manager Tammy Ard provided a brief overview of the proposed
vacation and sick leave policy. The Council discussed the draft policies.
No action was taken on this item.
2. Discussion of agenda items posted for consideration on the Regular Session
Council Agenda for July 15, 2013.
There was no discussion on this item.
The Council took a brieffive minute recess at 7:15 p.m.
CONVENE INTO REGULAR SESSION· ESTIMATED START TIME -7:21 P.M.
INVOCATION -The invocation was led by Finance Director Michael Aguilera.
PLEDGES -The Pledge of Allegiance to the American and Texas Flags was led by Parks
Director Adam Adams.
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time conceming an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speakers form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Resident Larry Hoover addressed the council regarding the employee vacation and sick leave policy.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted
by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will
be removed from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding the Town Council Minutes
dated June 24, 2013.
4. Consider and take appropriate action regarding acceptance of the budget
adopted by the Crime Control and Prevention District and ordering a public
hearing August 19, 2013 on the budget to be held in accordance with state
law.
Council Member Rose made a motion to approve Consent Items 3·4, as amended.
Motion seconded by Mayor Pro Tem Tiffany. Motion approved by vote of 5-0.
5. Consider and take appropriate action to award the bid for the Indian Creek
Reconstruction Project and authorizing the Mayor or her designee to
execute all necessary documents.
Town Engineer Tom Rutledge briefed Council regarding this item. The developer
explained that the proposed plans are to build a trail which will ultimately connect to
the sidewalks along Trophy Park Drive.
July 15, 2013 Town Council Minutes Page 2 of6
Council Member Danny Mayer made a motion to approve, $1,637,000 million dollars
to CPS Civil. Motion seconded by Mayor Pro Tem Tiffany. Council Member Mayer
made a motion to amend the motion on the floor to add an amount not to exceed
$1,637,841 million dollars. Council Member Mayer made a motion to amend the
amended motion to add the reconstruction amount not to exceed $1,386,841 to CPS
and overall project amount of $1 ,637,841 total. Motion seconded by Mayor Pro Tem
Tiffany. Motion prevailed by vote of 5-0.
6. Consider and take appropriate action regarding a request for approval of a
Final Plat for Neighborhood 8, Phase 2B consisting of 65 residential lots
and 4 open space lots for a total of 14.421 acres located in the Highlands at
Trophy Club at the southeast corner of Trophy Club Drive and Trophy Park
Drive. A. Subdividers Agreement -Consider and take appropriate action
regarding a Subdivider's Agreement between the Town and Lennar Homes
of Texas Land and Construction, LTD. for Neighborhood 8, Phase 2B; and
authorizing the Mayor or her designee to execute all necessary documents.
Assistant Town Manager Stephen Seidel briefed Council regarding this item. The
Developer has met all criteria required and agreed to an open space agreement and
gas well site requirements. The Developer plans to build a trail (owned and
maintained by the HOA) which will connect to the sidewalks along Trophy Park
Drive.
Council Member Mayer made a motion to approve Neighborhood 8, Phase 2B
consisting of 65 residential lots and 4 open space lots for a total of 14.421
acres located in the Highlands at Trophy Club at the southeast corner of
Trophy Club Drive and Trophy Park Drive, A. Subdividers Agreement -Consider
and take appropriate action regarding a Subdivider's Agreement between the Town
and Lennar Homes of Texas Land and Construction, LTD. for Neighborhood 8,
Phase 2B; and authorizing the Mayor or her designee to execute all necessary
documents. Motion seconded by Council Member Tiffany. Motion approved 4-1,
Council Member Rose voting against.
7. Consider and take appropriate action regarding the expenditure of 2008
Park Bond funds towards the creation of a connector that will join the
Independence East Trail to the newly constructed trail located on the LOS
Church property; and authorizing the Town Manager or his designee to
execute all necessary documents.
Parks Director Adam Adams briefed Council regarding this item. Mr. Adams
explained that the proposed trail will connect the upcoming LDS trail with the existing
trail at Independence Park. Mr. Adams noted that the park Board approved the
expenditure of 2008 Park Bond funds for the construction of the trail.
Council Member Rose made a motion to approve a connector that will join the
Independence East Trail to the newly constructed trail located on the LDS Church
July 15, 2013 Town Council Minutes Page 3 of6
property; and authorizing the Town Manager or his designee to execute all
necessary documents. Motion seconded by Council Member Mayer. Motion
approved by vote 5-0.
Council recessed for a five minute break at 8:50 p.m.
Council reconvened into regular session at 8:56 p.m.
8. Consider and take appropriate action regarding a Resolution creating a
Blue Ribbon Panel formed for the purpose of studying the current
governmental structure with in the Town of Trophy Club and providing
recommendations regarding the proposed Town and MUD 1 consolidation;
and providing an effective date.
Town Manager Mike Slye briefed Council regarding this item. Mr. Slye noted that at
the June 24, 2013 Council Meeting as a result of Executive Session, the Town
Council proposed a Blue Ribbon Panel. The Panel will be charged with investigating
the optimal solution to the future of MUD 1 and the Town Government structure by
examining the current government structure, researching best practices for
municipal government and providing a recommendation to the Town Council
regarding local government consolidation.
This item was discussion only, and no action was taken.
9. Consider and take appropriate action regarding a Resolution calling certain
outstanding obligations for redemption, authorizing payment of the Series
2010 Tax Notes held by The Independent Bankers Bank for the amount of
$280,700.25, authorizing payment of the 2007 Certificates of Obligation held
by Zions Bank for the amount of $266,492.00, and resolving other related
matters.
Finance Director Michael Aguilera briefed Council regarding this item. Mr. Aguilera
explained the the Resolution authorizing payment satisfies a portion of the debt that
EDC 4A helped pay and that the two payments include a portionof the 2010 tax note
and the entirety of the debt service on Certificates of Obligations series 2007. Mr.
Aguilera noted that the early payment of $280,700.25 would save the Town
approximately $11,477.00.
Council Member Mayer made a motion to approve a Resolution calling certain
outstanding obligations for redemption, authorizing payment of the Series 2010 Tax
Notes held by The Independent Bankers Bank for the amount of $280,700.25,
authorizing payment of the 2007 Certificates of Obligation held by Zions Bank for the
amount of $266,492.00. Motion seconded by Council Member Tiffany. Motion
approved 5-0.
July 15, 2013 Town Council Minutes Page 4 of6
10.Consider and take appropriate action regarding the potential modification
of the Interlocal Payment Contribution Agreement for the Joint Storage and
Maintenance Building located adjacent to the eastern perimeter fence of
the MUD 1 Wastewater Treatment Plant.
Town Manager Mike Slye briefed Council regarding this item. Mr. Slye briefed
Council regarding the history of the shared Maintenance Storage building located
near the Wastewater Treatment Plant. Mr. Slye explained that the Town pays the
MUD $583.33 per month to use half of the building. However, the partial space is
flooded with Parks & Recreation equipment and the space has become inadequate
for their storage needs. The Town Manager would like to present an amendment to
the MUD 1 requesting additional space not being used. Mr. Slye presented photos
of the storage area space.
MUD Director Jennifer McKnight was present and briefly explained to Council that
the storage building has been recently cleaned.
11. Town Council Liaison Updates; discussion of same: Scheduled by
meetings.
Council Member Mayer and Council Member Lamont provided a brief update
regarding EDC 4B.
12. Town Manager Update regarding the following; discussion of same.
-November Election Update
-July 4th Event Update
-Linear Trail/High School bridge update
-Town Hall/Community Update for Strategic Plan Agreement (SPA)
(August 8th tentative date)
-Water Conservation District Well Registration
Town Manager Slye provided an update; no action was taken on these items.
13. Mayor and Council Updates regarding training opportunities, educational
sessions, and regional meetings; discussion of same .
• Women in Business Event
-Ribbon Cutting State Representative Giovanni Capriglione
• July 4th Parade Event
Mayor White provided an update; no action was taken on these items.
14.Future Agenda Items.
Council Member Mayer asked the Town Manager research and possibly update the
Town Ordinances regarding the recently passed House Bill 1297 to the Future
Agenda Calendar update.
July 15, 2013 Town Council Minutes Page 5 of6
Council Member Lamont asked that the Ordinance regarding home based
businesses and criteria for relatives living in a single family residence be considered
as a future agenda item.
Mayor Pro Tem Tiffany asked that the Town Logo be added as a future agenda item
at the August 5, 2013 Town Council meeting. Council Member Rose concurred that
the item be placed on the next regular agenda.
The Town Council recessed into Executive Session at 10:12 p.m.
EXECUTIVE SESSION
15. Section 551.071 (2) Consultation with Attorney on a matter in which the
duty of the attorney to the Governmental Body under the Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflict with the Open
Meetings Act. (1) Water and wastewater services for PID; terms of interlocal
agreement for provision of water and wastewater services, approval and
parameters of representation, and related matters.
RECONVENE INTO REGULAR SESSION
The Town Council reconvened into Regular Session and took no action as a result.
ADJOURN
Council Member Mayer made a motion to adjourn the meeting. Motion seconded by Council
Member Rose. Motion approved by vote of 6-0.
The meeting adjourned at 11 :29 p.m.
Signed:
Connie White, Mayor
Amy Piuk a Town of Trophy Club, Texas
Town of ophy Club, Texas
July 15, 2013 Town Council Minutes Page 6 of6