Minutes Parks 08/17/2015T(C�*7
TOWN OF
TROPHY CLUB
STATE OF TEXAS
COUNTY OF DENTON
M
MINUTES OF A REGULAR PARKS & RECREATION BOARD
MEETING FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 17, 2015 7:00 P.M.
I
The Parks & Recreation Board of the Town of Trophy Club, Texas, met in a Regular Session on
Monday, August 17, 2015 at 7:00 p.m. The meeting was held within the boundaries of the Town
and was open to the public.
PARKS AND RECREATION BOARD MEMBERS PRESENT
Hayley Little
Chairwoman
David Abdulky
Vice Chairman
arrived at 7:07
Earl Bilbrey
Board Member
Darin Davis
Board Member
Jim Hanna
Board Member
Louis Hocker
Chris McCollister
Board Member
Board Member
arrived at ?35
Dean Murray
Board Member
arrived at 7:28
David Stout
Board Member
PARKS AND RECREATION BOARD MEMBERS ABSENT
Julie Folley Secretary
Tom Mills Board Member
STAFF AND GUEST(S) PRESENT
Adam Adams Parks & Recreation Director
Jacob Lohse Parks & Recreation Superintendent
Philip Shoff ner Town Council
Call to order and announce a quorum.
Chairwoman Little called the meeting to order at 7:00 p.m. noting a quorum was present.
REGULAR SESSION
Citizen Presentations:
1. Discuss and take appropriate action on the approval of the June 15, 2015 minutes.
Board members Bilbrey and McCollister arrived late to the June meeting. Board
member Abdulky made a motion to approve the June 15, 2015 minutes with the
correction to attendance. Board member Davis seconded the motion. Chairwoman Little
abstained. Motion passed unanimously.
2. Discuss and provide input concerning the FEMA clean-up and restoration process
at Trophy Club Park.
Director Adams let the board know that FEMA will cover 75% of the cost and the Town
will cover 25%. FEMA funding covers: clearing debris, repairing damage, and identifying
areas that can be improved that were damaged by the flood. The Town has 60 days to
submit a list of these items to FEMA. Funding is not received from FEMA until debris
removal is complete. Staff would like to include an improved road as part of the FEMA
funding request. Director Adams is planning to ask the CORP if we can include
dredging the channel connected to the boat ramp as part of our request to FEMA. RV
pads will be included in the request for funds. Staff would like for portions of the park to
be open in October. Volunteer hours are important to the scope of the FEMA project list.
Staff will work with the town's PIO on a communication plan to inform residents of the
clean-up effort. Director Adams asked the board to email him with any suggestions on
the project. As volunteer events make it onto the calendar, staff will ensure that drinks
and snacks will be provided during each event. To assist with volunteer scheduling
(leading up to events and day of), staff will utilize online volunteer software. In addition
to the software, the gate attendant at the park may also help log volunteer's time. The
first big clean-up event will likely be in September. Staff is currently taking bids from
contractors regarding debris removal. During the clean-ups, staff will educate volunteers
that wildlife is present and that volunteers need to be cautious. Staff will consider the
use of volunteer waivers.
3. Staff/Board update on the following items; discussion of same.
a. Independence East
Director Adams let the board know that the baseball contract has been signed by
both Council and TCRYBA. Kickball registration is open and the league has
formed a Kickball Board that will review rules and league logistics. Kickball will
be played on fields 5 — 7 on Wednesday nights.
b. Harmony Park
Community Garden will be discussed at September 8, 2015 Council meeting.
The gardens are currently "on hold" until Council gives approval for plans to
continue.
c. Lakeview Soccer Fields
TNP has submitted plans for the redesign of Lakeview fields.
d. Board operation/issues
Chairwoman Little let the board know that four spots will be open and the town
has accepted six applications. Several board members will not be re -applying:
Little, Abdulky, Folley. There may be a reduction in the number of board
members — awaiting a decision from Council.
Adjourn
Board member Abdulky made a motion to dismiss the meeting at approximately
8:17 p.T. Board member IHanna,%seconded the motion. The motion passed unanimously.
LiiKe
Parks & Recreat on oard Secretary